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Home My WebLink About1970-05-18 Regular MeetingMINUTES - REGULAR MEETING OF THE LA PORTE CITY COMMISSION, LA PORTE, TEXAS MAY 18, 1970 7:00 P.M. MEMBERS OF THE COMMISSION PRESENT: Mayor H. Carlos Smith, Commissioners E. A. Thomas, I. J. Kibodeaux, Bobby J. Burgin and H. Gould Crofoot. MEMBERS OF THE COMMISSION ABSENT: None. OTHER CITY OFFICIALS PRESENT: P.V. Werner, City Administrator; Virginia Cli{ie, City Clerk;. Knox Askins, City Attorney; Robert Cline, Director of Public Works; H. F. Freeman, Chief of Police. PRESIDING: Mayor Smith. + + + Invocation was given by Commissioner Burgin. 1. Minutes of the regular meeting of May 4, 1970 were approved as presented. + + + 2. Motion by Commissioner Thomas, seconded by Commissioner Burgin that action be tabled on the acceptance of bids for hospitalization insurance until all insurance agencies in the city could be notified and submit bids. Motion carried by the following vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 3. Commissioner Crofoot read bids received in the City Administrator's office May 15, 1970, for a 19'70 Model Police Patrol Car. To-wit: Joe Camp Ford X3,386.68 Jay Marks Chevrolet ;3,480.96 Motion by Commissioner Crofoot, seconded by • Commissioner Thomas to accept the low bid from Joe Camp Ford. Motion carried by the following vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 4. Motion by Commissioner Crofoot, seconded by Commissioner Burgin to ratify hiring Vernon Miller as the new policeman. Motion carried by the following vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 5. Motion by Commissioner Crofoot, seconded by Commissioner Thomas that Allen Groda be given a Police Reserve Commission. Motion carried by the following vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 6. Commissioner Crofoot read bids received on the following radio equiptment: Motorola Radio Corp. 50watt X807.00 60watt 933.00 General Electric 35watt 705.00 100watt 810.00 Motion by Commissioner Crofoot, seconded by Commissioner Kibodeaux to purchase two(2) 50 watt radios from the Motorola Corp. Motion carried by the following vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 7. Motion by Commissioner Crofoot, seconded by Commissioner Thomas to purchase an action bar for the new patrol: car for $465.00. Motion carried by the following vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 8. Motion by Commissioner Thomas, seconded by Commissioner Crofoot to hire Mr. James Gawlik, Architect, to prepare plans for an addition to the Northside Community Building. Motion carried by the following vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 9. Discussion was held on the street sweeping program. Mr. Werner stated he had received figures from two companies for sweeping streets. Commerical Street Sweeping charges $7.00 per curbed mile and Overnight Maintenance Service charges $5.00 per curbed mile and there are approximately 28 miles of curbed streets within the:,city. Mayor Smith stated the cost of a street sweeper was approximately $12,000 plus the cost of operation. Motion by Commissioner Burgin, seconded by Commissioner Crofoot that the City contract with Overnight Maintenance Service for sweeping the streets at $5.00 per curbed mile. Motion carried by the following vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 10. Motion by Commissioner Thomas, seconded by Commissioner Crofoot that action be tabled on the request of Mr. Frank R. Boyle, Sr. to close the alley in Block 95 until Mr. Boyle complies with Ordinance No. 733. Motion carried by the following; vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 11. Motion by Commissioner Thomas, seconded by Commissioner Kibodeaux that Mr. Askins prepare an ordinance on garbage truck routes thru the city and requiring the trucks to be covered. Motion carried by the following vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + • y 12. Motion by Commissioner Burgin, seconded by Commissioner Crofoot to approve second payment to Layne Wells on the Fairmont Park well in the amount of $40,481.42. Motion carried by the following vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 13. Motion by Commissioner Burgin, seconded by Commissioner Crofoot to approve trading the Warco Maintainer to E. W. Applebe for a Caterpillar 212. Motion carried by the follow- ing vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 14. Motion by Commissioner Crofoot, seconded by Commissioner Burgin to ratify action taken by Mayor Smith and Mr. Askins in purchasing the Bayshore Water Company for ~7, 500. 00. Motion carried by the following vote: Ayes: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 15. Motion by Commission Bu Commissioner Crofoot to to proceed with opening from Main to Crest Lane cost of $3,3']0. Motion ing vote: rgin, seconded by authorize Mr. Cline North 11th Street at an estimated carried by the follow- AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + 16. Discussion was held on the use of the tape recorder at Commission meetings. Mayor Smith read a letter from the City Attorney outlining a policy for tape recording the meetings. Motion by Commissioner Burgin, seconded by Commissioner Crofoot to adopt the policy as • as outlined by the City Attorney, with an amendment to the last line of paragraph 4 to read a majority of the City Commission, this letter attached to and made a part of these minutes. Motion carried by the follow- ing vote: AYES: Commissioners Thomas, Kibodeaux, Burgin and Crofoot. NAYS: None. + + + THERE BEING NO FURT~iER BUSINESS AT HAND, THE MEETING WAS ADJOURNED AT 8:50 P.M. A test ' ~ H. Carlos Smith, Mayor V rginia Cline City Clerk .J LAW OFFICES KNOX W. ASKINS • 122 S. BROADWAY P. O. BOX 1218 LA PORTE, TEXAS 77571 ~'iREEN FIELD 1-1886 May 14, 1970 Hon. Mayor and City Commissioners City of La Porte P.O. Box 1115 La Porte, Texas 77571 Re: Tape Recordings of Meetings Gentlemen: Mayor Smith has asked me to give you my thoughts on a suggested policy for tape recording the meetings of the City Commission, and the use of the tape recordings after the meetings. I suggest the following: (1) All general and special meetings will be tape recorded by the City Clerk. (2) The tape recordings of the meetings shall not constitute the official record of the meeting. The tape recordings shall be used by the City Clerk to assist her in preparing the minutes of the meeting, which minutes, when,: approved by City Commission, shall constitute the only official record of the meeting. (3) The tape recordings shall be retained, i.e., they shall not be erased, until after City Commission has approved the official minutes of a particular meeting. After that time, they may be erased and re-used by the City Clerk. (4) Tape recordings of meetings shall not be made available for listening, or copying purposes, by persons other than the Mayor, City Commissioners, and appropriate City officials having a concern in the matter, such as the City Administrator, City Clerk, and City Attorney. Any other persons desiring to listen to the tape, must obtain prior permission from the City Commission. The City Commission may, ~f course, want to add further rules to these. Yo s very truly, Knox W. Askins KWA/fh