HomeMy WebLinkAbout1971-04-05 Regular Meeting
• MINUTES - REGULAR MEETING
OF THE
LA PORTS CITY COMMISSION, LA PORTS, TEXAS
APRIL 5, 1971
7:00 P.M.
MEMBERS OF THE COMMISSION PRESENT: Mayor H. Carlos Smith,
Commissioners E. A. Thomas, I. J. Kibodeaux and Bobby J.
Burgin.
MEMBERS OF THE COMMISSION ABSENT: Commissioner H. Gould Crofoot.
OTHER CITY OFFICIALS PRESENT: P. V. Werner, City Administrator;
Virginia Cline, City Clerk; Knox Askins, City Attorney;
Robert Cline, Director of Public Works and H. F. Freeman,
Chief of Police.
• PRESIDING: Mayor Smith.
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Invocation was offered by Commissioner Burgin.
1. Motion by Comm. Burgin, seconded by Comm. Thomas
to approve the minutes of the regular meeting of
March 15, 1971 as approved. Motion carried by
the following vote:
AYES: Commissioners Thomas, Kibodeaux and Burgin.
NAYS: None.
ABSENT: Commissioner Crofoot.
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2. Mr. Uel Price addressed the Commission and expressed
his thanks to everyone that voted for him in the
election. Mr. Price stated he was not bitter about
losing the election, but he was disappointed in the
voter turnout, especially from the Fairmont Park
area. He commended his opponent, "Hap" Sampson on
winning the election and stated he hoped more young
people of Mr. Sampson's caliber would take an interest
• in civic affairs.
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Regular Meeting - 4/5/71 - continued
• 3. A canvass of the votes cast in the City Election
held on Saturday, April 3, 1971, was made.
Motion by Comm. Thomas, seconded by Comm. Burgin
to adopt Ordinance No. 877 as read. Motion carried
by the following vote:
AYES: Commissioners Thomas, Kibodeaux and Burgin.
NAYS: None.
ABSENT: Commissioner Crofoot.
CAPTION:
AN ORDINANCE DECLARING THE RESULTS OF THE REGULAR
ELECTION HELD IN THE CITY OF LA PORTS ON APRIL 3,
1971, FOR THE ELECTION OF A CITY COMMISSIONER,
POSITION LAND A CITY COMMISSIONER, POSITION 3.
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4. Mayor Smith called for a special meeting to be held
April 12, 1971 for the purpose of administrating
the oath of office to the newly elected Commissioners.
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5. Motion by Comm. Thomas, seconded by Comm. Kibodeaux
that Mr. L. R. Rigby's request to use a mobile home
as living quarters for a guard at the Colonial Drive-
In Theatre be granted, under Section 13-501 C3) of
the Zoning Ordinance. Motion carried by the follow-
ing vote:
AYES: Commissioners Thomas, Kibodeaux and Burgin.
NAYS: None.
ABSENT: Commissioner Crofoot.
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6. Motion by Comm. Thomas, seconded by Comm. Burgin
to adopt Ordinance No. 878 as read. Motion carried
by the following vote:
AYES: Commissioners Thomas, Kibodeaux and Burgin.
NAYS: None.
ABSENT: Commissioner Crofoot.
CAPTION:
AN ORDINANCE APPOINTING WALTER D. GERNAND TO THE
UNEXPIRED TERM OF M. T. JOHNSON ON THE CITY OF
• LA PORTS ELECTRICAL BOARD; AND PROVIDING AN EFFECTIVE
DATE HEREOF.
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•
Regular Meeting - 4/5/'71 - continued
• 7. Motion by Comm. Thomas, seconded by Comm. Burgin
to approve the City Clerk attending the City
Clerks and Secretaries Seminar in Denton on April
14, 15 and 16, 19'71. Motion carried by the follow-
ing vote:
AYES: Commissioners Thomas, Kibodeaux and Burgin.
NAYS: None.
ABSENT: Commissioner Crofoot.
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8. Motion by Comm. Thomas, seconded by Comm. Kibodeaux
to adopt the Employee Work Rules as read and the
rules be attached to and made a part of these minutes.
Motion carried by the following vote:
AYES: Commissioners Thomas, Kibodeaux and Burgin.
NAYS: None.
ABSENT: Commissioner Crofoot.
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9. Discussion was held on the method by which the Gulf
• Area Water and Wastewater Operators Association
meetings are sponsored. Mayor Smith stated the
various cities in the association sponsored the
meetings at city expense, and there would be a
meeting on April 14, 1971 at LaMarque to discuss
this method. The Mayor stated he would attend
the meeting and also Mr. Cline to attend.
Motion by Comm. Kibodeaux, seconded by Comm. Thomas
that the City of La Porte continue to sponsor one
meeting a year as they have in the past. Motion
carried by the following vote:
AYES: Commissioners Thomas, Kibodeaux and Burgin.
NAYS: None.
ABSENT: Commissioner Crofoot.
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10. Motion by Comm. Thomas, seconded by Comm. Kibodeaux
to suspend the order of business to take up an item
not on the agenda. Motion carried by the following
vote:
AYES: Commissioners Thomas, Kibodeaux and Burgin.
• NAYS: None.
ABSENT: Commissioner Crofoot.
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Regular Ming - 4/5/71 - continued.
• 11. Motion by Comm. Thomas, seconded by Comm. Kibodeaux
to approve change order #2, on renovation work at
the sewer plant, in the amount of $150.00. Motion
carried by the following vote:
AYES: Commissioners Thomas, Kibodeaux and Burgin.
NAYS: None.
ABSENT: Commissioner Crofoot.
An affidavit from the Sub-Contractor, G. G. Ross,
that all bills had been paid was accepted.
Motion by Comm. Kibodeaux, seconded by Comm. Thomas
that the final estimate of the contract with Don
Love, Inc., in the amount of X7,387.80 be paid.
Motion carried by the following vote:
AYES: Commissioners Thomas, Kibodeaux and Burgin.
NAYS: None.
ABSENT: Commissioner Crofoot.
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•
12. Motion by Thomas, seconded by Comm. Burgin that
the meeting be adjourned. Motion carried.
The meeting of the City Commission was adjourned at 8:30 P.M.
Approved this 19th
day of A ril, 1971.
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1
H. Carlos Smith
Mayor
V' ginia Cline
City Clerk
•
Page 1 of 10
Subject: GENERAL RULES
1. All new employees shall be citizens of the United States,
furnish proof of date and place of birth, and are required to
have a physical examination before beginning work.
2. All employees of the City of La Porte are expected to pay
their debts. Should any employee fail to do so, they will be
given one chance to make arrangements to start paying or face
dismissal.
3. Any employee who is terminated for dereliction of duty,
misappropriation of funds, stealing, falsification of records or
for any other justifiable reason shall forfeit all rights to any
unused vacation or other benefits generally received from the city.
4. The city has adopted a retirement program, however, there
is a ninety (90) day period before it is effective for all new
employees. With the exception of a few employees who were over age
when the retirement program was adopted, the program applies only
to those new employees less than fifty (50) years of age.
All employees on retirement (above few excepted) shall
retire upon reaching the age of sixty five (65). All employees not
on retirement shall retire upon reaching the age of seventy (70).
. 5. The city subscribes to a Uniform Service for all of the out-
side employees. The cost is divided with the city paying one-half
(Z) and the employee paying the other one-half (z) .
6. City vehicles may be carried home at night only by those
employees who are on call.
7. No gasoline or oil shall ever be put in a personal car or
truck even for reimbursement for a trip made for the city. When a
city vehicle is not available and a personal car is used for city
business, approval has to be granted by the City Administrator in
advance. If approval is given, employee will present a bill to
the city for payment through regular channels.
8. All supervisory, fire, police, and previously advised
employees are required to work the number of hours necessary to
satisfactorily care for their job.
9. All Utility maintenance crews work forty (40) hours per
week. Scheduled overtime is paid at regular rates. Non scheduled
overtime is paid at time anti one-half (1 2) .
10. Garbage is to be picked up every holiday except Christmas
day. When garbage crew works on a holiday they are given an extra
day's pay.
i 11. Off duty ambulance drivers ($10.00); off duty warrant
servers ($7.50); off duty officers paid for court appearances; and
water department employees paid for turning on water after regular
working hours ($2.00); all of the above will be paid for performing
these services once each month at the time of the second half pay
check.
Page 2 of 10
CJ
Subject: HOLIDAYS
1. Authorized Holidays
New Year's Day
San Jacinto Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Days
Christmas Day
January 1st
April 21st
May 30th
July A~th
1st Monday in September
Last Thursday and Friday
in November
December 25th
2. When a holiday falls on a Saturday, Friday will be
observed; when one falls on a Sunday, Monday will be taken.
3. When an employee has to work on a holiday, it can be
handled in one of the following ways: (With consent of department
head)
a. Take the next day off.
b. Take it as a day's vacation.
c. Be paid at the regular rate.
C
C,
Page 3 of 10
Subject: ANNUAL VACATION LEAVE
1. Each full time employee shall be entitled to ten (10)
working days vacation leave for each year of employment.
2. Accrual of vacation leave is on the basis of 5/6th
working day for each month of employment.
3. After ten (10) years of continuous service an employee
is entitled to fifteen (15) working days annual vacation leave.
Accrual is calculated on the basis of 1-1/4 working days per
month.
4. The number of months an employee works during the first
calendar year times 5/6 equal the number of days vacation employee
is elibible to receive during the next calendar year. EXAMPLE:
Employee begins work on September 1st, 1970, and works through
december 31st, 1970. Employee would be entitled to four(4)
months times 5/6, equaling 3-2/6 days vacation, In this case,
three (3) days where the remainder is less than one-half (2).
These three (3) days vacation can be scheduled to be taken during
the calendar year January 1, 1971 - December 31, 1971. During
1972 employee may schedule ten (10) days vacation for working
from January 1, 1971 thru December 31, 1971.
5. During the first ten (10) years of service an employee
. is allowed to carry over five (5) days vacation from one year to
the next, by taking one (1) week this year and three (3) weeks
the next. Employees entitled to fifteen (15) days vacation
(after ten (10) years continuous service) shall take their three
(3) weeks each calendar year.
6. Vacation leave shall be arranged with department heads
and approved by the City Administrator. Department heads should
arrange vacations at such times as will least interfere with the
efficient operation of the city and at the same time consider
the employee. Where there is a conflict of two employees wanting
the same time off, preference should be given the employee with
the longer tenure.
7. There shall be a record furnished by the department
head to the office showing how much vacation each employee has
taken at the time he or she takes off.
8. Termination leave shall be figured on the same basis as
when an employee is hired (No. 4). Accumulated time at 5/6th day
per month, less time taken, equals amount employee will be paid.
After ten (10) years service figure as No. 3.
9. Should an employee get sick while on vacation, he or she
shall furnish the city a Doctor's Certificate showing date and
nature of illness.
• 10. Employees will be allowed to draw salary in advance
when going on vacation.
11. Each employee is expected to take a vacation each year,
and will not be paid in lieu of vacation.
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Page 4 of 10
Subject: INJURY SUFFERED WHILE ON DUTY
1. The City Commission has elected to have the City
become self insured under the Workmen's Compensation laws of
the State of Texas. This means that all employees are pro-
tected just the same as if they were covered by an insurance
company.
2. An employee injured while in the performance of his
assigned duties for the City, no matter how slight the injury,
shall immediately report to his supervisor and receive first
aid and, if necessary, be taken to a doctor or hospital.
3. Note To De artment Heads: Fill out accident report,
take statements of ellow wor ec~ rs who witnessed the accident
and see that this information is attached to the attending
physician's report and turned in to the office.
4. Time and amount an employee is paid while off duty
due to injury is figured as follows:
• Workmen's Compensation will take precedence and pay
first when an employee is injured on the job. At this
writing (Z-1-71) Workmen's Compensation pays $49.00 per
week.
An employee's sick leave pay will be used to supple-
ment the Workmen's Compensation, but in no event is
employee to receive more than his regular salary.
EXAMPLE: Employee's salary is $100.00 per week; he
has 60~ays accumulated sick leave and he gets hurt on
job:
He will be paid $49.00 a week from Workmen's Compen-
sation and $51.00 a week sick leave pay; making a total
of $100.00.
60 days sick leave
$1200.00 $51.00 =
leave will suppleme
After this time, if
return to work, he will
Workmen's Compensation.
= 12 wks or $1200.00
23.5 weeks that sick
nt Workmen's Compensation.
employee is unable to
receive $49.00 a week
•
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Page 5 of 10
. Subject: EMPLOYEE INJURY OR ILLNESS WHILE OFF DUTY
1. At no expense to the employee the city provides sickness
and accident insurance while off duty. Any employee may include
his family in this group insurance program by agreeing to pay
their portion of the premium.
2. If an employee knows that he or a member of his family
has to be admitted to the hospital, he should notify his Supervisor
or Department Head before admittance. However, should it be an
emergency, notice should be given as soon as practical.
3. Notice to Department Heads
When employee tells you of need to go to the hospital,
please nitify Insurance Clerk so that she will know what
to tell the hospital when they call.
•
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Subject: SICK LEAVE
Page 6 of 10
•
1. Sick leave shall be computed on the basis of one (1)
calendar day allowed for each month employed, with one (1) extra
day added for each four (4) months, so as to total fifteen (15)
calendar days each year.
2. Sick leave may be accumulated up to sixty (60) calendar
days. Leave with full pay granted for illness shall not exceed
sixty (60) days in any one calendar year. Should illness last
longer than sixty (60) days, employee will be required to take
the unused portion of his vacation time.
3. Sick leave may be granted for absence from duty only
because of personal illness.
4. Employees who are absent from work because of illness
must be responsible for having their absenteeism reported to
their Department Head by 9:00 a.m. on the day of absence. Any
employee failing to make such report will be penalized by having
leave changed to leave without pad.
5. All Department Heads shall make spot checks of illness
of employees from time to time to be assured that sick privileges
are not abused. Abuse of sick leave privileges is reason for
dismissal.
• 6. Department Heads are responsible for reporting sick
leave time to the office.
7. There is no provision for paying an employee for unused
sick leave upon termination of service with the city.
Subject: EMERGENCY LEAVE
Page 7 of 10
1. An employee may be granted emergency leave with pay in
the event of death, serious injury or serious illness in his
immediate fay milt', or childbirth of employee's wife. Emergency leave
is in a ition to sick or vacation leave.
2. Emergency leave is confined to three (3) calendar days for
no more than a total of two (2) times in any one (1) calendar year.
3. Immediate famil shall be defined as wife, husband, child,
brother, sister, parents, grandparents, mother-in-law or father-in-
law.
4. Department Heads shall be responsible for reporting
employee's emergency leaves to the office.
•
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•
Subject: LONGEVITY OR STABILITY PAY
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Page 8 of 10
1. Longevity or Stability Pay is a reward for length of
continuous service with the city. It is calculated on the basis
of $1.00 for each month of continuous service.
2. On the first of December each year all permanent
employees who have completed one year's service will receive
$1.00 for each month of prior service. Each succeeding year
employee will receive $1.00 per month from beginning work for
continuous service.
Example: Should an employee begin work in August of
1970, in August of 1971 he or she will have completed one year's
service; so on December 1st, 1971, employee will receive $17.00
(5 + 12 = 17); on December 1st, 1972, employee will receive
$29.00 ( 5 + 12 + 12 = 29) .
3. Longevity is paid for length of service, for completing
another year's work. For this reason no longevity is paid when
an employee c{uits or is relieved of his duties with the city,
however, full longevity for final year of employment will be paid
when an employee exercises his rights to municipal retirement.
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•
Subject: JURY DUTY
Page 9 of 10
1. All regular employees shall be granted leave of absence
from regular duties when called for jury service.
2. The length of such authorized absence shall be equal to
the time required for jury service.
3. Employee on authorized leave for jury service shall be
continued on the city payroll at full salary, which shall be in
addition to any pay employee may receive for serving on the jury.
4. Department Heads shall be responsible for seeing that
such absence is reported to the office.
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Page 10 of 10
Adopted by City Commission.
Passed and approved this the 5th day of April 1971.
w
H. Carlos Smith, Mayor
G! .~
. A. omas, Commissioner
w ~ ~~ .
J". ~boaeaux, ~ommi~ioner
i
y J . t~ytjrgT~/, rommissign~r
T ! ~ , - sv- o-v-- ~
H. Goul Cro oot, ommissioner
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