HomeMy WebLinkAbout1973-09-05 Regular Meeting0 0
• MINUTES - REGULAR MEETING
OF THE
LA PORTE CITY COMMISSION, LA PORTE, TEXAS
SEPTEMBER 5, 1973
7:00 P.M.
MEMBERS OF THE COMMISSION PRESENT: Mayor E. A. Thomas,
Commissioners C. D. Christensen, A. Uel Price and
C. D. Boyle.
MEMBERS OF THE COMMISSION ABSENT: Commissioner Kibodeaux.
OTHER CITY OFFICIALS PRESENT: Larry Broussard, Director
of Finance; Virginia Cline, City Clerk; Knox Askins, City
• Attorney; Robert Cline, Director of Public Works; H. F. Freeman,
Chief of Police and A. J. Busch, City Engineer.
PRESIDING: Mayor Thomas.
Invocation was offered by Comm. Boyle.
1. Motion by Comm. Boyle, seconded by Comm. Price Minutes of
to approve the minutes of the previous meeting previous
of August 20, 1973 as presented. Motion carried meeting approved
by the following vote:
AYES: Commissioners Christensen, Price and
Boyle.
NAYS: None.
ABSENT: Commissioner Kibodeaux.
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Regular Meeting 9/5/73 - continued
2. Motion by Comm. Price, seconded by Comm.
Christensen to approve the accounts payable
as presented, with the addition of the bill
from Mr. Hugh Landrum in the amount of $3,750
which arrived too late to be included on the
list, a copy of which is attached to and made
a part of these minutes. Motion carried by
the following vote:
AYES: Commissioners
Boyle.
NAYS: None.
ABSENT: Commissioner
Christensen, Price and
Kibodeaux.
3. Mr. J. R. Spradling, 3302 Valley Brook, addressed
the Commission in regards to the flood insurance
which was made available to the citizens of
La Porte by the City Commission in 1970.
Mr. Spradling stated he felt the insurance was
too economical to be without, and if more people
were aware of it being available to them, they
would have it.
Mr. Spradling also asked'.the Commissions co-
operation in contacting the Harris County
Flood Control in regards to their cleaning
out the drainage ditch in Fairmont Park.
Mayor Thomas stated the Commission would ask
the Flood Control to clean out the ditch and
pointed out to Mr. Spradling that at the time
the flood insurance was made availabel, it was
published in the newspaper and he felt the
people had been informed of it, and that it
was up to their insurance companies to acquire
it for them.
4. Mr. J. L. Wyatt, Division Manager of Houston
Lighting & Power Company,was present for the
presentation of the ordinance increasing the
rates for H.L.&P.
Accounts
payable
approved
J.R.Spradling
address'es
Comm.,re:
Flood Ins.
Request Comm.
cooperation to
get drainage
ditch cleaned
J.L.Wyatt
Div. manager
H.L.& P. re:
rate increase
3
• Regular Meeting 9/5/73 - continued
Motion by Comm. Christensen, seconded by Comm. Ord. No. 966
Price to adopt Ordinance No. 966 as read. adopted as read.
Motion carried by the following vote: (Ord. granting
rate increase
AYES: Commissioners Christensen, Price and to H.L.& P.)
Boyle.
NAYS: None.
ABSENT: Commissioner Kibodeaux
CAPTION:
AN ORDINANCE OF THE CITY OF LA PORTE, ADOPTING
AND APPROVING THE RATE SCHEDULES TO BE KNOWN AS
SCHEDULE RS-1 AND SCHEDULE MGS-1 SET FORTH IN
EXHIBIT "A" AND EXHIBIT "B" AS ATTACHED HERETO
AND MADE A PART HEREOF BY REFERNECE AND PROVIDING
FOR AN EFFECTIVE DATE FOR SUCH RATES.
5. Motion by Comm. Price, seconded by Comm. Contract with
Christensen to approve the City of La Porte Gov. approved
• entering into the joint agreement with the for 8" water
U. S. Government, represented in the agreement line to Airport
by the National Guard Bureau, for construction
costs of an eight inch permanent water line to
the La Porte Municipal Airport. A copy of the
agreement is attached to and made a part of these
minutes. Motion carried by the following vote:
AYES: Commissioner Chirstensen, Price and
Boyle.
NAYS: None.
ABSENT: Commissioner Kibodeaux.
6. Motion by Comm. Price, seconded by Comm. H.G.A.C. to
Christensen to approve the agreement authorizing be purchasing
Houston -Galveston Area Council to be the purchasing agent for City
agent for C.J.C. Funded radios and radio equipment for radios
and whereby all city departments may purchase
additional equipment through H-GAC at bid price.
Motion carried by the following vote:
• AYES: Commissioners Christensen, Price and
Boyle.
NAYS: None.
ABSENT: Commissioner Kibodeaux.
Regular Meeting 9/5/73 - continued
•
7. Motion by Comm. Christensen, seconded by Comm. Payment #2
Price to approve partial estimate #2 to McKey to McKey
Construction Company in the amount of $123,333.99 Const. Co.,
for work completed on the water and sewer extensions authorized
to the northside. Motion carried by the following
vote:
AYES: Commissioners Christensen, Price and
Boyle.
NAYS: None.
ABSENT: Commissioner Kibodeaux.
8. Motion by Comm. Boyle, seconded by Comm. Price Ord. No. 967
to adopt Ordinance No. 967 as read. Motion adopted as
carried by the following vote: read(Ord.
closing
AYES: Commissioners Christensen, Price and portion of
Boyle. "D" St., as
NAYS: None. requested by
ABSENT: Commissioner Kibodeaux. Carlos Smith_
• CAPTION:
AN ORDINANCE VACATING, ABANDONING AND CLOSING A
PORTION OF EAST "D" STREET; AND PROVIDING AN
EFFECTIVE DATE HEREOF.
9. Motion by Comm. Price, seconded by Comm. Bids to be
Christensen to advertize for and accept bids received for
on October 1, 1973 at 7: 00 p.m., for the water line
construction of an eight inch water line to the to Airport
La Porte Municipal Airport. Motion carried by
the following vote:
AYES: Commissioners Christensen, Price and
Boyle.
NAYS: None.
ABSENT: Commissioner Kibodeaux.
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Regular Meeting 9/5/73 - continued
10. Motion by Comm. Boyle, seconded by Comm.
Christensen to ratify the agreement with
Mr. J. D. Lawler for water and sewer mains
to his property in the 1000 block of North
9th Street. A copy of the agreement and a
plat of the property is attached to and made
a part of these minutes. Motion carried by
the following vote:
AYES: Commissioners
Boyle.
NAYS: None.
ABSENT: Commissioner
Christensen, Price and
Kibodeaux.
11. Mayor Thomas stated that Mr. George Sharp, Jr.,
was given thirty (30) days at the August 6, 1973
Commission Meeting to determine to his satisfaction
if his house was eight feet in the right-of-way of
West "J" Street and the thirty day period would
expire tomorrow, September 6, 1973 and the Commission
should determine at this meeting if the letter
discussed previously should be sent to Mr. Sharp.
Motion by Comm. Christensen, seconded by Comm. Boyle
authorizing the City Attorney to send the original
letter to Mr. Sharp with a cover letter from the
City Attorney stating that Mr. Sharp is to return
the letter within seven(7) days. Motion carried by
the following vote:
AYES: Commissioners
Boyle.
NAYS: None.
ABSENT: Commissioner
Christensen, Price and
Kibodeaux.
12. Motion by Comm. Price, seconded by Comm. Boyle
that the meeting be adjourned. Motion carried
Agreement
with Lawle
on water &
Sewer main
Letter to
Geo.Sharp,Jr.
Re: house
being in "J"
St. r-o-w
The meeting of the City Commission was adjourned at 7:55 p.m.
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Passed and approved this Vi Inia Cline, City Clerk
the 17th da of Sept. 1973
E. A. Thomas, Mayor
Passed and approved this Vi Inia Cline, City Clerk
the 17th da of Sept. 1973
E. A. Thomas, Mayor
��• SCHEDULE OF ACCOUNTS PAYABLE
Submitted for Approval at the
September 5, 1973 Meeting, City Council, 7:00 PM
CREDITOR DESCRIPTION
Admiral Linen Service
Ad Valoram Records
Ad Valorem Records
Jim Ball Motors
Binswanger Glass Co.
The A.Bailey Co.
Barret & Johnson
Bay Can Rentals
Baytown Communications
Coastal A/C & Htg.
Thomas E. Cockrell
Dictaphone Corp.
Dixie Chemical Co.
Arthur Dooley Co.
Gesi^ner Corp.
Guli States Asphalt
Gulf Oil Co.
Hall Signs
Houston Light & Power
Houston Natural Gas Corp
,Hughes Office Supplies
Hunts Paint & Body Shop
Internation Harvester
I B M
Jones Supply Co.
Keown Supply Co.
Key Photo
,Knapp CHeverolet
Koenig Iron Works
La Porte Carpet Co.
Lumus Baytown Dodge
Jay Marks Cheverolet
Frank Glass Mi.nimax
Miracle Rec. Equipment
M i nr'";ota Mining & Mfg.
Oak Forest Tires
Oats Roofing Co.
Parker Bros. Co.
Pfeiffer -Gambrel) Co.
Polker Welding Co.
Radcliff Materials Inc.
Reader Plumbing
The Rohan Co.
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S & H Maintenance Co.
C.W. Sayer
Art °mons
SCM• -jrp
Southern BUiiding Code
Standard Coffee Service
Southwestern Bell Telephone
AMOUNT
Linen & Uniform Service $ 541.96
Labels billings - 72.90
Water Billings 338.08
Parts
119.98
Windshield
78.66
Parts
11.66
Insp.
2.00
Rental
90.00
Repair
15.00
A/C/ Repair & Parts
135.00
Garbage Pick up
76.00
Equipment 9,509.49
Chemicals 296.00
Hose 119.94
Paper 52.90
RC-2 89.87
Gasoline 713.90
Blank Signs 56.32
Service 2,336.32
Service 57.42
Supplies 225.07
Painting Fire Truck 374.50
Brake Repair 79.34.
Typewriter & Maint. Agreement 581.32
Parts 4,175.13
Asphalt
1,037.65
Supplies
62.32
Parts
53.78
Parts
108.06
Repair - 45.00
Parts & Repair 92.68
Parts
11.6 4
Misc. Supplies
70.42
Park Equipment
181.50
Signs
86.00
Tires
569.72
Sheet Roofing
15.00
Sand & Gravel
1,151.89
Parts & Repair
169.75
Iron
5.70
Asphalt Topping 2,808.36
Drinking Fountains 147.00
Parts' * . ' 40.45
Radio Parts & Repair
116.00
Window Installation
87.50
Misc. Supplies
834.00
Typewriter Repair
95.00
Pampiets
20.67
Coffee Supplies
75.40
Service
39.41
Continued
Page 2
Accounts Payable
Sep bar 5, 1973
Creditor DESCRIPTION
AMOUNT
TCF Associates
Valves
$ 150.00
Ted's Auto Supply Co.
Brank Band
3.00
TIFCO Industries
Parts
94.38
Texas Dept. of Corrections
Supplies
23.75
TExas Fire & Safety
Recharge Fire Ext.
21.00
Texas Surplus Property Agency
Misc.
21.40
R.E. Turrentine
Judgment
1.50
United Rent -All
Rent Equip.
60.00
Utility Supplies
Parts
333.16
T.L. Walker Bearing
Chain
63.30
Walker Dump Truck Service
Sand
120.00
Western Pipe & Supply Co.
Hydrant
269.75
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' STATE OF TEXAS
ADJUTANT GENERAL'S DEPARTMENTF
Post Office Box 5218
Austin, Texas 78703
IOLY TO
AWN OF: AGTEX-ARM
1 August 1973
SUBJECT: Joint Participation Agreement
TO: Honorable E.A. Thomas, Major of the City of La Porte, Texas
1. Attached Joint Participation Agreement between the city
of La Porte, Texas, and the U.S. Government, represented
herein by the National Guard Bureau, is hereby forwarded
for your review and consideration.
2. As has been discussed previously between your city re-
presentatives and Captain Smith of this headquarters, this
agreement purposes to set forth the responsibilities of both
parties for participation in construction costs of some
4000 LF of eight -inch permanent water line which will jointly
benefit the city of La Porte as well at the 272nd Electronics
Squadron Armory facility located adjacent to the La Porte
Municipal Airport. Recommend approval of the attached Joint
Participation Agreement which provides for the Government to
share in the construction costs of this water line in an
amount not to exceed $9000, or 30 percent of the cost of the
• project, whichever is less.
FOR THE ADJUTANT GENERAL OF TEXAS
1
VERNON M. SCOFIEL 1 Atch
Colonel, NGB a/s
USPFO for Texas
r�
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JOINT PARTICIPATION AGREEMENT
• THIS AGREEMENT, made and entered into this 5th day of Segtember , 191l—,
by and between the City of LaPorte, State of Texas, Party of the First
Part, hereinafter referred to as the "CITY," and the United States of
America, Party of the Second Part, represented herein by the National Guard
Bureau, Departments of the Army and the Air Force, acting by and through
the United States Property and Fiscal Officer for the State of Texas, a
contracting officer of the United States of America, hereinafter referred
to as the "GOVERNMENT".
W I T N E S S E T H:
WHEREAS, the CITY desires to construct an 8" water main to service
both the ANG Facility, The Municipal Airport and various other public users
located at La Porte, Texas; and
WHEREAS, the GOVERNMENT desires to participate in the anticipated costs
of construction of such water main for the purpose of servicing such of
its facilities as appropriate.
WHEREAS, the CITY is writing to contract for this project and bear the
cost of such project to the extent that local funds are available and soon
is in a position to fix the extent of its participation herein; and
WHEREAS, the initial estimated cost of such project is itemized as
follows: 4000 LF of 8" water line. Total cost $30,000.
WHEREAS, the initial estimated cost of subject project is $30,000, the
GOVERNMENT has agreed to assist the CITY in the amount of $9,000, or
• 30 percent of the estimated cost of the project, whichever is less, and
the GOVERNMENT has programmed from funds budgeted for the use and adminis-
tration of National Guard Bureau an amount not to exceed 30 percent, or
$9,000, whichever is less. The CITY has committed $21,000 or approximately
70 percent to provide for the remaining costs of the project; and
WHEREAS, it is agreed that the GOVERNMENTS share,of participation is
limited to construction costs only and excluded such items as engineering
costs, including design, advertising, supervision, inspection, soils
investigation and all required testing.
WHEREAS, the parties desire to reduce their understanding to writing
in agreement form setting forth their respective duties and obligations
so that the aforesaid project may be accomplished in an orderly and expedi-
tious manner;
NOW, THEREFORE, IN CONSIDERATION of the mutual promises and agreements
herein contained, the parties hereto do hereby agree as follows:
THE CITY AGREES:
1. That it has coordinated with representatives of the National Guard
Bureau for the purpose of establishing the exact design criteria and scope
of work to be detailed in plans and specifications.
2. That it will at its own cost and expense and independent from its
contributions set forth herein forthwith prepare and submit to the National
0
Guard Bureau for approval of plans, specifications and cost estimates for
• the accomplishment of the aforesaid project.
3. That it will advertise for bids, prepare and award the appropriate
construction contract.
4. That it will require the construction contractor to furnish a bond
of such type and in such amount as will adequately secure the faithful
performance of the contract and which will adequately protect the parties
hereto to the extent of their respective contributions toward the cost of
such construction quaranteeing faithful performance of such bond to the
National Guard Bureau.
5. That it will authorize surveillance and inspection from time to
time during construction by an agent of the National Guard Bureau to assure
conformance with plans and specifications.
6. That no changes or change orders will be accomplished pursuant to
the construction contract unless reduced to writing and approved by the
National Guard Bureau or its designated representative.
7. That upon completion of the work it will furnish an invoice to the
United States Property and Fiscal Officer of the State of Texas certifying
the amount due. Such invoice shall serve as the basis for preparation of
payment vouchers and shall be in such form as is satisfactory to the
GOVERNMENT;
. 8. and warrants that it has duly appropriated or will otherwise make
available from local funds for timely disbursement, under the terms of the
contract, $21,000 as its share of the cost of the proposed project.
•
THE GOVERNMENT AGREES:
And warrants that it has programmed and budgeted from funds administered
or to be administered by the National Guard Bureau the sum of $9,000 as its
share of the cost of the proposed project, and subject to the availability
of such funds and satisfactory performance by the contractor, will make
periodic payments as directed by the CITY in proper proportion to the per-
centage of completion of the project as certified in the inspector's certi-
ficates required in paragraph 8 above.
THE PARTIES MUTUALLY AGREE:
1. That in the event the contract award is made for less than the total
anticipated cost of the proposed project each of the contributing parties
shall have the benefit of a reduction of its committed contribution equal
to the aforestated percentages of the total reduction, to wit: the CITY,
LaPorte; and the GOVERNMENT, National Guard Bureau.
2. That in the event a bid from a qual.ified construction contractor
equal to or less than the total anticipated cost of the proposed contract
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is not available, each of the parties hereto may at its option be relieved
• from each and every one of its obligations, hereunder and in that event
shall forthwith make every reasonable effort to negotiate a new agreement
with the other party looking toward the ultimate accomplishment of the
proposed project.
3. That any construction contract or subcontract entered into for
accomplishment of the subject project shall include officials not to
benefit, Davis -Bacon Act, Contract Work Hours Standards Act —Overtime Com-
pensation, Equal Opportunity and other applicable standard clauses required
to be included by Federal law or regulation when Federal Funds are contri-
buted.
4. That all correspondence or supplemental documents pertaining to
this Agreement addressed to either party from the other, shall be accom-
panied by sufficient number of copies for retention by each of the
following offices, hereby agreed to be included in the channel of communi-
cations:
(a) The Adjutant General, State of Texas
(b) The USPFO for the State of Texas
(c) NGB/DE, The Pentagon
(d) NGB/JA, The Pentagon
(e) Office of the City Attorney
5. That this Agreement shall terminate and be of no further force or
effect upon the expiration of three years from the date hereof, upon the
completion and acceptance of the construction project or upon receipt of
• notice by either party hereto that the anticipated funds are not available
from any contributing party.
C
6. That this Agreement shall be subject to the approval of the Chief,
National Guard Bureau, or his duly authorized representative, and shall not
be binding upon the parties hereto unless and until so approved.
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IN WITNESS WHEREOF, the parties hereto have hereunto set their hands
and seals on the dates indicated.
DATED this 5th day of September. 1973
APPROVED AS TO FORM AND
LEGALITY: THE CITY OF La Porte, Texas
A
f
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BY 4-0
Knox W. Askins E. A. Thomas
City Attorney
A TEST TO:
'Virginia Cline
City Clerk
City Mayor
THE UNITED STATES OF AMERICA
BY
Rank, NGB
USPFO for the State of
APPROVED FOR THE CHIEF, NATIONAL GUARD BUREAU
This day of
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CITY OF LA PORTE
COMMERCIAL
PETITION FOR EXTENSION
OF
WATER AND SEWER MAINS
NAME OF PERSON MAKING REQUEST: John D. Lawler
STREET ADDRESS: 1400 Block No. 759 th Street (No. Hwy 146)
LEGAL DESCRIPTION OF PROPERTY: Block 28, Nebraska Syndicate (Part)
(Approx. 11.703 Acres) 509,773 sq. t. = 45- 120 t. qx.
FEES
Water Extension - $1.50 per 120 Sq. Ft.
$1.50 x 4,248 =
Water Tap - $U;&AA8x One (1) 2" Meter
TOTAL WATER
• Sewer Extension - $2.50 per 120 Sq. Ft.
$2.50 x 4,248 =
Stack Fee - $75.00 7 Taps =
Inspection Fee - $5.00 7 Inspections
TOTAL SEWER
COMBINED TOTAL WATER 8 SEWER
APPROVED:
City Engineer:
Commissioner:
0 -# 7 �'Z-'
6,372.00
375.00
105620.00
525.00
35.00
6,747.00
11,180.00
$17,927.00
Date of Request Aug . 21, 1973
Date of Payment Aug. 21, 1973
Receipt Number 18726
Date Completed
.. , .. ., ... .. ... . , .. .. .. ... _ _ .. _ _ - �y., _ _ ., . _ .. � .. r �.�. ,�,.....
.. _ _ ..
. _ _ ..
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Regular Meeting`9/5/73 - continued
2. Motion by Comm. Christensen, seconded by Comm. Accounts
Boyle to approve the accounts payable as presented, Payable
a copy of which is attached to and made a part Approved
of these minutes. Motion carried by the following
vote:
AYES: Commissioners
Boyle.
NAYS: None.
ABSENT: Commissioner
Christensen, Price and
Kibodeaux.
3. Motion by Comm. Price, seconded by Comm.
Eugene Hovey
Christensen that Eugene Hovey, CPA, be
hired to do
hired to do the annual audit for the fiscal
annual audit
year of 1972-73. Motion carried by the following
vote:
AYES: Commissioners Christensen, Price and
Boyle.
•
NAYS: None.
ABSENT: Commissioner Kibodeaux.
4. Mayor Thomas stated that the end of the fiscal
Surplus funds
year, there would be surplus monies in the general
at end of
fund amounting to approximately $215,000.00 and
fiscal year
his recommendation was for the money to be used
to extend water and sewer service to residents
in the area east of old Highway 146, and which
was annexed to the City in December, 1969.
Comm. Price stated he agreed that water and
Comm. Price
sewer service should be extended to these
ask for new
residents, but he felt like there was one
car for the
item of equipment that should be purchased
Dir. of P.W.
from the surplus funds and that was an air
conditioned car for the Director of Public
Works. Comm. Price stated he felt that
Mr. Cline was a city ambassador and quite
often has visitors that he has to ride about
and the only transportation Mr. Cline has is
a pickup truck and that he (Comm.Price) only
•
wanted enough money out of the surplus to buy
the car.
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Regular Meeting 9/5/73 - continued
Mayor Thomas stated it would be up to the
Commission as to how the money was spent.
Discussion was held on the expenditure of
the funds.
Comm. Boyle stated the Fire and Police Departp
ments needed more money for their communications
systems.
Comm. Christensen stated the residents in question
had been in the City for nearly four years and were
entitled to water and sewer service.
Discussion
held on
expenditur
of funds
Motion by Comm. Price, seconded by Comm. Boyle Expenditur-
to encumber the surplus funds, with the expenditure to be det-
of the funds to be determined in a work shop meeting. ermined in
Motion carried by the following vote: work shop
AYES: Commissioners Christensen, Price and
Boyle.
NAYS: None.
ABSENT: Commissioner Kibodeaux.
• + + +
5. Motion by Comm. Christensen, seconded by Comm.
Price that the regular meeting of October 15,
1973 be changed to October 17, 1973 so that
tje City of La Porte may host the monthly meeting
of the Gulf Coast Wastewater Association. Motion
carried by the following vote:
AYES: Commissioners
Boyle.
NAYS: None.
ABSENT: Commissioner
Christensen, Price and
Kibodeaux.
Regular date
of meeting
changed
6. Mr. Askins stated an anonymos gift of securities Anonymos gift
having a market value of approximately $10,000.00, to Library
had been donated as a gift to the Library Building
Fund. He read the letter from the donator and
asked Commission approval to the agreement as stated
• in the letter.
Motion by Comm. Boyle, seconded by Comm. Christensen
that Mayor Thomas be authorized to sign the letter
of agreement for the donation, a copy of the letter
is attached to and made a part of these minutes.
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Regular Meeting 9/5/73 - continued
Motion carried by the following vote:
AYES: Commissioners Christensen, Price and
Boyle.
NAYS: None.
ABSENT: Commissioner Kibodeaux.
7. Mayor Thomas stated there were some drainage Drainage at
problems at new commercial building sites. new commercial
He stated that proper drainage was not being buildings
installed and the city should have better control discussed
on the type of drainage being installed.
Mr. Cline recommended that builders be required
to file plans for proper drainage at the time
a building permit is issued and that these plans
be checked by the city engineer and the public
works department.
Mr. Askins stated that the City could require
this to be done by Commission action.
Motion by Comm. Christensen, seconded by Comm.
Price that on all permits issued for commercial
buildings, plans for drainage be submitted for
the engineer's approval and a copy filed with
the Public Works Department. Motion carried
by the following vote:
AYES: Commissioners Christensen, Price and
Price.
NAYS: None
ABSENT: Commissioner Kibodeaux.
Drainage plans
to be submittr-
for engineers
approval
8. Motion by Comm. Price, seconded -'.by Comm. Christensen
that the meeting be adjourned. Motion carried.
The meeting of the City Commission was adjourned at 7:42 p.m.
Passed and approved this Vi inia Cline, City Clerk
lst day of October, 1973.