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Home My WebLink About1975-08-04 Regular Meeting~ ~ • MINUTES - REGULAR MEETING OF THE LA PORTE CITY COMMISSION, LA PORTE, TEXAS AUGUST 4, 1975 7:00 P.M. • MEMBERS OF THE COMMISSION PRESENT: Mayor Pro-Tem I. J. Kibodeaux; Commissioners Bill Love, Virginia Cline, and C. D. Boyle. MEMBERS OF THE COMMISSION ABSENT: None. OTHER CITY OFFICIALS PRESENT: Larry L. Broussard, Director of Finance; Margie Goyen, City Clerk; Knox Askins, City Attorney; Larry L. Morton, Director of Public Works; H. F. Freeman, Chief of Police; Joe Sease, Fire Chief. OTHER CITY OFFICIALS ABSENT: D. R. McLaughlin, Fire Marshal. OTHERS PRESENT: Mr. Jim Hutchison of Busch, Hutchison & Associates, Inc., Consulting Engineers. PRESIDING: Mayor Pro-Tem Kibodeaux. + + + • 1. CALL TO ORDER - Mayor Pro-Tem Kibodeaux called the meeting to order. + + + • • Regular Meeting 8/4/75 2 2. INVOCATION - The invocation was given by Commissioner Love. + + + 3. ACCEPT RESIGNATION OF MAYOR THOMAS - After a letter was read in full, motion by Commissioner Love, seconded by Commissioner Cline to accept the letter of resignation of E. A. Thomas as Mayor of the City of La Porte. A copy of said letter is attached and made a part of these minutes. Motion carried by the following vote: AYES: Commissioners Love, Cline, and Boyle. NAYS: None. + + + 4. PRESENTATION - CERTIFICATE OF APPRECIATION TO E. A. THOMAS - . Mayor Pro-Tem Kibodeaux presented a Certificate of Appreciation to Mr. Thomas, plus a sounding block and gavel used during his tenure. Mayor Pro-Tem Kibodeaux expressed his appreciation to Mr. Thomas for his time and efforts since 1969. Mr. Thomas expressed his thanks, expressing his pleasure and honor to have served as Mayor and Commissioner of the City of La Porte and his appreciation to all employees for their help and consideration. + + + 5. APPROVAL OF MINUTES - REGULAR MEETING - JULY 21, 1975 - - SPECIAL MEETING - JULY 30, 1975. Motion by Commissioner Boyle, seconded by Commissioner Cline to approve the minutes of the regular meeting of July 21, 1975 and the special meeting of July 30, 1975, after correcting the minutes of the regular meeting of July 21, 1975, Page 7, Item 19, by adding Budget in front of Workshop. Motion carried by the following vote: AYES: Commissioners Love, Cline, and Boyle. NAYS: None. • + + + • Regular Meeting 8/4/75 3 6. APPROVAL OF ACCOUNTS PAYABLE - After a brief discussion, motion by Commissioner Cline, seconded by Commissioner Love to approve the Accounts Payable as presented. A copy is attached and made a part of these minutes. Motion carried by the following vote: AYES: Commissioners Love, Cline, and Boyle. NAYS: None. + + + 7. VISITORS WISHING TO ADDRESS THE COMMISSION - Mayor Pro- Tem Kibodeaux asked if the meeting had been posted according to law? The City Clerk affirmed. Mayor Pro-Tem Kibodeaux expressed the appreciation of all for the visitors and welcomed them back at any future time. + + + • 8. CONSIDER AWARDING BID FOR LIBRARY EXPANSION - After a brief discussion, motion by Commissioner Cline, seconded by Commissioner Love to award the bid for the library expansion to the low bidder, Smith Engineering Company in the amount of $72,500.00. Motion carried by the following vote: AYES: Commissioners Love, Cline, and Boyle. NAYS: None. + + + 9. CONSIDER AUTHORIZING ADVERTISING AND ACCEPTING BIDS TO BE RECEIVED ON SEPTEMBER 3, 1975, AT 7:00 P.M. FOR 16 - THREE YARD AND 16 - ONE AND ONE-HALF YARD REFUSE CONTAINERS - Motion by Commissioner Love, seconded by Commissioner Cline to authorize advertise and accepting bids to be received on September 3, 1975, at 7:00 P.M. for 16-three yard and 16-one and one-half yard refuse containers. Motion carried by the following vote: AYES: Commissioners Love, Cline, and Boyle. • NAYS: None. + + + i ~ • Regular Meeting 8/4/75 4 10. CONSIDER AUTHORIZING ADVERTISING AND ACCEPTING BIDS TO BE RECEIVED ON SEPTEMBER 3, 1975, AT 7:00 P.M. FOR THE SALE OF ONE 1965 INTERNATIONAL TRUCK - Motion by Commissioner Boyle, seconded by Commissioner Cline to authorize advertising and accepting bids to be received on September 3, 1975, at 7:00 P.M. for the sale of one 1965 International Truck. Motion carried by the following vote: AYES: Commissioners Love, Cline, and Boyle. NAYS: None. + + + 11. CONSIDER AUTHORIZING DATE OF AUGUST 18, 1975, FOR BUDGET HEARING FOR 1975-1976 BUDGET - Motion by Commissioner Love, seconded by Commissioner Cline to authorize the date of August 18, 1975, at 7:00 P.M. for the Budget Hearing for the 1975-1976 Budget. Motion carried by the following vote: • AYES: Commissioners Love, Cline, and Boyle. NAYS: None. + + + 12. RATIFY AUTHORIZING SERVICE AND PAYMENT OF UTILITIES FOR NEW BALL FIELD, TO BE LOCATED BEHIND THE LIBRARY ON SCHOOL PROPERTY - Motion by Commissioner Love, seconded by Commissioner Cline to ratify authorizing service and payment of utilities for the new ball field, to be located behind the library on school property. Motion carried by the following vote: AYES: Commissioners Love, Cline, and Boyle. NAYS: None. + + + 13. RATIFY AUTHORIZING CITY ATTORNEY TO PREPARE LEASE WITH SCHOOL FOR NEW BALL FIELD - Motion by Commissioner Boyle, seconded by Commissioner Cline to ratify authorizing the • City Attorney to prepare lease with school for new ball field. Motion carried by the following vote: • • • Regular Meeting 8/4/75 5 13. RATIFY AUTHORIZING CITY ATTORNEY TO PREPARE LEASE WITH SCHOOL FOR NEW BALL FIELD - (CONT'D.) - AYES: Commissioners Love, Cline, and Boyle. NAYS: None. + + + 14. RATIFY APPOINTING COMMISSIONER CLINE AS RESPONSIBLE AGENT TO ACT ON BEHALF OF CITY ON SOUTHERN PACIFIC PROJECT - Motion by Commissioner Boyle, seconded by Comma sinner Love to ratify appointing Commissioner Cline as responsible agent to act on behalf of the City on the Southern Pacific Project. Motion carried by the foll®wing vote: AYES: Mayor Pro-Tem Kibodeaux, Commissioner Love, and Commissioner Boyle. NAYS: None. • ABSTAINED: Commissioner Cline. + + + 15. CONSIDER PAY ESTIMATE NO. THREE - LAYNE SINGER TEXAS DIVISION - Motion by Commissioner Cline, seconded by Comma s oner Boyle to accept the recommendation of the Engineer and approve Pay Estimate No. 3 to Layne Singer Texas Division in the amount of $110,058.30. Motion carried by the following vote: AYES: Commissioners Love, Cline, and Boyle. NAYS: None. + + + 16. CORRESPONDENCE - (A) LETTER FROM B R H COMPANY, INC. - A letter from BRH Company, Inc., was read in full regarding a water line bid. A copy is attached and made a part of these minutes. • • Regular Meeting 8/4/75 16. CORRESPONDENCE (CONT'D.) (B) LETTER FROM BUSCH, HUTCHISON & ASSOCIATES, INC. - A letter rom Busch, Hutchison & Associates, Inc., was read recommending that the Commission not consider the proposal of B R H Company regarding a bid. A copy is attached and made a part of these minutes. + + + 6 17. DISCUSSION OF DEPARTMENT PROJECTS - Mr. Hutchison asked that the Commission consider pay estimates for payment at this time. It was determined that the estimates would be placed on the Agenda for the next regular Commission meeting. + + + • 18. EXECUTIVE SESSION - V.A.T.S. - ARTICLE 6252-17, SECTION 2 (G) Motion by Commissioner Cline, seconded by Commissioner Boyle that the meeting recess for an executive session. Motion carried by the following vote: AYES: Commissioners Love, Cline, and Boyle. NAYS: None. The meeting recessed at 7:28 P.M. The meeting reconvened at 8:04 P.M. + + + 19. ADJOURNMENT - Motion by Commissioner Cline, seconded by Commissioner Boyle that the meeting adjourn. Motion carried by the following vote: AYES: Commissioners Love, Cline, and Boyle. NAYS: None. The meeting adjourned at 8:05 P.M. e~L • ~ Margie Goyen, C ty Clerk Passed and approved this the .18th day of August, 1975. L I. J. Kibodeaux, Mayor Pro-Tem • • CITY OF LA FORTE PHONE ( 713 ) 471.5020 • P. O. Box 1 1 15 • La FORTE, TExns 77571 July 17, 1975 The Honorable Mayor Pro Tem and City Commissioners City of La Porte P.O. Box 1115 La Porte, Texas 77571 Gentlemen and Mrs. Cline: I hereby tender my resignation as Mayor of the City of La Porte, effective Wednesday, July 30, 1975, at 5:00 P.M. I have accepted an appointment as a member of the Board of Directors of the Harris-Galveston Coastal Subsidence District, and will take my oath of office as a Director on July 31, 1975. Yours very truly, ~~ ~ E. A. THOMAS, Mayor EAT/h • SCIiLDLLE CF :~.~CGii:~7S P ~'ABL~ Si:bmitted for .:; , Y~-~~a1 ~t the August 4, 1975 P1eetinq City Council at 7:00 P.M. CRf~D~TOR' ~ DESCRIPTJOV' r~t.s(~U'~'T Admiral Linen Service Uniforms 174.77 Ad Valorem Records Service ~ 427.06 Jim Ball International Parts ~~36.96 Bay Can Rentals Rental 120.00 Bay Plur,;bing Supply Co, Parts 156.32 Baytown Typewriter Exchange Service 68.04 Binswanger Glass Company Service 101.25 Briggs-Weaver Parts 36.00 Brogan & Root "H~;AC" 6 , 959.23 Joe Camp_ . Parts 49.28 - Thomas Cockrell Service 64.00 Cornelius Cleaners Laundry 6.05 Curtin Matheson Scientific, Inc. Supplies 59.53 - Dixie Chemical Company Supplies - 240.00 E• man's .. Uniforms 98.85 Fire Fox Corporation Supplies 476.00 _ Formcraft ~ Supplies 457.75 Frank Glass Minimax Supplies 1.77 Gulf Oil Co. Supplies 789.41 Gulf States Asphalt _ Supplies 226.12 Hi-Lo Auto Supply ~ Supplies 14.41. Houston Lighting & Power Co. Service 3,049.90 Houston Natural Gas Service 59.01 Hughes Office Supply _ Supplies 95.67 Hunter Chemical Co. ~ Supplies 84.40 Ineeda Uniforms Laundry 6.01 Interstate Battery Parts 51.50 C. L. Kinard Service 58.00 La Porte Feed & Supply Sur~lies 6.90 Lumus Baytown Dodge r^"arts 59.33 Jay Marks Chevrolet farts 25.00 Mil er.-Wahlberg Co. Ser~:ice 120.00 M ng Tractor rots 7.00 National League of Cities nds ~ 30.00 Neel Tool Co. Parts 8.30 Orville's Machine Shop S~rYice 25.00 Pfeiffer-Gambrell, Inc. Service 169.43 Pruitt Browning Parts 279,00 Reach Electronics, Inc. Parts 1,233,43 The Rohan Co. Supplies 32.90 Safety-Kleen Corp. Service 17.00 Sears Roebuck ~esce . 556.39 S p Grai n ' Su:~pl i es , - 25.33 Ar Simon s Service 15,92 Snap-On Tools Parts 31.85 Southern Building Code Congress - 5:;_~ii`s 1,01 Southwest Meter & Supply ~ar-s =57.69 Southwestern Bell Telephone Service 1,112.38 Standard Coffee Service ~~_1iCs 9?,S5 . ~ • August 4, 1975 ge 2 .,ccou?}is PayaLle C~%L~I;'OR ~ DESCRIPTION ~!OU~~T Sylvan Drugs Supplies 3.94 H. F. Tauch, Jr. Service 35.00 Texas Crusf-red Stone Supplies 1,724.42 T. L. Walker Bearing Supplies 36.86 Waukesha-Pearce Ind. Parts 6.72 Yellow Freight Lines Freight 14.65 • • • 0 TELEPHONE: 3701 KIRBY -SUITE 1236 (713) 526-9191 HOUSTON, TEXAS 77006 July 31,1975 City of LaPorte P.O.Box 1115 LaPorte, Texas 77571 E. A. Thomas, Mayor C. D. Boyle Commissioner ~. J. Kibodeax " Virginia Cline " W. S. Love, Jr. ',' Honorable Mayor and City Commissioners: We are writing in regard to our Water Line Bid for your City as sub- mitted July 21, 1975. We regret that an addition error raised our bid from an apparent $50,676.00 to $52,676.00. Our company is very interested in working for your community and in an effort to reduce the cost of the subject waterline we will be pleased to reduce the amount of our bid by 5% if we could be permitted to excavate using a back hoe rather than a ditching machine and compact the backfill above the pipe zone using water tamping rather than mechanical tamp- ing. In excavating with a back hoe our normal procedure calls for backfill- ing with a second back hoe which allows us to place the fill material into the ditch without the shock load created by backfilling with a front end loader or bulldozero In water tamping for backfill consoli- dation the areas under streets and roadways would be mechanically tamped or filled with stabilized material as presently called for. This proposal will make our total bid $50,042.00 with all unit prices to be reduced on a pro rata basis. Please contact us at your earliest convenience if this proposal is of interest to the City of LaPorte. Yours very truly, BR COMPANY NC. C~~~ C. Mo Garver President CMG:bp cc: Johnny Busch Busch,Hutchinson & Associates,Inc, 1107 Fleetwood Drive Baytown, Texas 77520 • BUSCH, HUTCHISON & ASSOCIATES, INC. CONSULTING ENGINEERS 1107 FLEETWOOD DRIVE - BAYTOWN, TEXAS 77520 - PHONE (719) 422-8219 August 1, 1975 Honorable Mayor Pro Tem and City Commissioners City of LaPorte Post Office Box 1115 LaPorte, Texas 77571 Gentlemen: Re: B R H Company Tnc.'s letter dated July 31, 1975 B R H Company Inc. offers to reduce their bid by 5%. I strongly recommend that you not consider their proposal. To allow a contractor to change his bid after they are opened is unprecedented, probably illegal, and unfair to other 61,dders. J. Busch, J ., P:E. AJB/vm G