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Home My WebLink About1977-01-03 Regular Meeting • MINUTES - REGULAR MEETING OF THE LA PORTE CITY COMMISSION, LA PORTE, TEXAS JANUARY 3, 1977 7:00 P.M. MEMBERS OF THE COMMISSION PRESENT: Mayor J. J. Meza, Commissioners Bill Love, I.J. Kibodeaux, Virginia Cline, and Tom Simons. MEMBERS OF THE COMMISSION ABSENT: None. OTHER CITY OFFICIALS PRESENT: Larry L. Broussard, Director of Finance; Betty Blackmon, Assistant City Clerk; Knox Askins, City Attorney; H. F. Freeman, Chief of Police; Royal Shepherd, Assistant • Public Works Director; Joe Sease, Fire Chief; Stanley Sherwood, Director of Parks and Recreation. OTHER CITY OFFICIALS ABSENT: D. R. Mclaughlin, Fire Marshall. OTHERS PRESENT: Johnny Busch of Busch, Hutchison & Associate, Inc., Consulting Engineers. PRESIDING: Mayor Meza. + + + 1. CALL TO ORDER - Mayor Meza called the meeting to order. + + + 2. INVOCATION - The invocation was given by Commissioner Simons. r~ ~J + + + • ~ • Regular Meeting 1/3/77 2 • 3. CONSIDER AWARDING BID - SOUTHERN PACIFIC GRADE SEPARATION - After a brief discussion, motion by Commissioner Kibodeaux, seconded by Commissioner Love to award the bid for the Southern Pacific Grade Separation to Austin Bridge Company for the amount of $1,159,807.00, as recommended by Turner, Collie & Braden, Consulting Engineers. Motion carried by the following vote: AYES: Commissioners Love, Kibodeaux, Cline and Simons. NAYS: None. + + + 4. CONSIDER AWARDING BID - ONE HOT' MIX SPREADER - After a brief discussion, motion by Commissioner Simons, seconded by Commissioner Love to award the bid to Plains Machinery Company for a new 900 Lee Boy Self Propelled Paver in the amount of $13,866.00 as this was the only bid for a self propelled paver received, as recommended by the Assistant Public Works Director. Motion carried by the following vote: AYES: Commissioners Love, Kibodeaux, Cline, and Simons. NAYS: None. • + + + 5. CONSIDER AWARDING BID - FOUR PATROL UNITS - After a brief discussion, motion by Commissioner Kibodeaux, seconded by Commissioner Cline to award the bid for four patrol units to Jay Marks Chevrolet, the low bidder in the amount of $22,263.28, as recommended by the Chief of Police. Motion carried by the following vote: AYES: Commissioners Love, Kibodeaux, Cline and Simons. NAYS: None. + + + 6. APPROVAL OF ACCOUNTS PAYABLE - After a brief discussion, motion by Commissioner Kibodeaux, seconded by Commissioner Cline to approve the accounts payable as presented. A copy is attached and made a part of the minutes. Motion carried by the following vote: AYES: Commissioners Love, Kibodeaux, Cline, and Simons. • NAYS: None. + + + • • Regular Meeting 1/3/77 3 • 7. VISITORS WISHING TO ADDRESS THE COMMISSION - J. R. Spradling, 3302 Valley Brook, addressed the Commission regarding stronger ordinance concerning our leash law. Kenneth Baird, 1841 Huge Oaks, Houston, addressed the City Commission regarding some property he owns with which he has been cited for weeds. Mr. Baird was protesting the sanitation ordinance. Mr. Baird also commended the Police and Fire Departments for their consideration to his property during a fire. + + + 8. CONSIDER APPROVAL OF RESOLUTION 76-9 - GRANT FOR TRAFFIC STUDY - Knox Askins, City Attorney read the Resolution to the Commission, after a brief discussion, motion by Commissioner Cline, seconded by Commissioner Simons for approval. Motion carried by the following vote: AYES: Commissioners Love, Kibodeaux, Cline and Simons. NAYS: None. • + + + 9. CONSIDER APPROVAL OF THE JOINT PARTICIPATION AGREEMENT WITH THE FEDERAL GOVERNMENT ON THE SEWER LINE AT LA PORTE MUNICIPAL AIRPORT - After a brief discussion, motion by Commissioner Kibodeaux, seconded by Commissioner Love for approval. Motion carried by the following vote: AYES: Commissioners Love, Kibodeaux, Cline and Simons. NAYS: None. + + + 10. CONSIDER APPROVAL OF RULES FOR BUILDING USE - CIVIC CENTER - Knox Askins, City Attorney suggested amending paragraph 7. After a brief discussion the Commission voted for approval as amended, motion by Commissioner Cline, seconded by Commissioner Kibodeaux. Motion carried by the following vote: AYES: Commissioners Love, Kibodeaux, Cline and Simons. NAYS: None. • + + + • Regular Meeting 1/3/77 4 • 11. CORRESPONDENCE - Larry L. Broussard, Director of Finance, pointed out the problems the City has had with the phone system and read parts of a recommendation from Southwestern Bell Telephone Company in regard to changing to the 400 Series System. The Commission suggested that Mr. Broussard meet with the Telephone Company see what needs to be done. + + + 12. EXECUTIVE SESSION - V.A.T.S. - ARTICLE 6252-17 - SECTION 2 (E) AND (G) - LITIGATION AND PERSONNEL - Motion by Commissioner Kibodeaux, seconded by Commissioner Cline to adjourn to an executive session. Motion carried by the following vote: AYES: Commissioners Love, Kibodeaux, Cline and Simons. NAYS: None. The meeting recessed at 8:30 P.M. The meeting reconvened at 9:15 P.M. • + + + 13. ADJOURNMENT - Motion by Commissioner Cline, seconded by Commissioner Simons that the meeting adjourn. Motion carried by the following vote: AYES: Commissioners Love, Kibodeaux, Cline and Simons. NAYS: None. The meeting adjourned at 9:16 P.M. ~c%62~ Assis nt City Clerk Betty Blackmon Passed and Approved this the 17th day anuary, 1977. • ....-- J. J. Meza, Mayor l ( • l L, ~~ ~•. l i ~ • l l T • • T-KEY TO CLEAk 70TAL5 CLEARED DATE 12-31-76 1'iONTH 12 . YEAR 1976-1977 CHK NO 2478 AUTHORIZED DISBURSEMENTS PAGE 1 12-31-76 ' ADMIRAL LINEN 5ERVICE UNIFORMS & LINENS 001-703-202.00 10.41 001-706-202.00 7.50 001-707-210.00 24.90 001-710-202.00 40.36 r 001-750-754.00 209.65 002-775-205.00 58.10 . 002-776-205.00 83.00 12-31-76 2478 X433.92 BREWINGTON TYPEIJRITER CO. CALCULATOR 001-750-760.00 ZZS.00 12-31-76 2479 X225.00 .B & F MAINTENANCE SERVICE 5ERVICE ON GAS TANK 001-707-403.00 182.00 12-31-7b 2480 X182.00 OIM BALL INTERNATIONAL GASKETS 001-708-402.00 2.19 12-31-76 2481 X2.14 BAYTOWN COMMUNICATIONS CK. ON WALKIE-TALKIES 001-"107-407.00 118.80 12-31-76 246:32 ~ 118.80 BLUE CROSS-BLUE SHIELD EMPLOYEE HOSPITALIZATION 001-750-753.00 5881.69 1Z-31-76 2483 X5.881.69 BRIGGS-WEAVER cASTERs 001-710-205.00 117.60 002-775-923.00 31.41 12-31-76 2484 X149.09 BROWN & ROOT, INC. TYPE "D HMAC 001:-r09=302.00 12-31-76 • 2485 PAGE TOTALS atsv, uu X480.00 ~ .` "1472.61 fiUTHORIZED DIST3URSEMENTS PAGE 2 12-31-76 CADII_LAC PLASTIC TUBING & PLEXIGLAS 002-775-504.00 31.05 .~ •. 12-31-76 24f36 X31.05 CASFiWAYL•UMHER TOOL HOXES~ 002-776-922:00 ~ 190.18 12-31-76 2487 ~190.1B CITY OF~GROVES ~ TCMA DUES 001-750-751.00 25.00 '. 12-31-7b 2488 ~~25.00 DUNCAN TOOL & SUPPLY TOOLS MISCELLANEOUS 001-710-931.00 267.49 12-31-76 2489.. X267.49 DHNIEL'S DUMP TRUCK. HAULING LIMESTONE 001-709-302.00" ~' 3255.45 . 001-228-010.00 '~ 8344:05. 12-31-76 2490 9;11.599.50 ENTEX ~ NATURAL GAS ~.~ 001-700-508.00 34.65 001-703-508.00 123.21 001-706-508.00 ~ 169..09 00.1-X07-5UB.00 39.61 1Z-31-76 2491 X366.56 FORMCRAFT. INC. W-2 FORMS 001-700-204.00 34.00 1Z-31-76 24y2 X34.00 GEMEZ OIL COMPANY CARH. & BATTERY CLEANING 001-.115-000.00 ~ 28.32 12-31-76 2493 $28.32 GROUP LIFE & HEALTH EMPLOYEE LIFE INSURANCE 001-201-004.00 73.00 12-31-76 2494 $73.00 . , • `' . . TOTALS • PAGE .12615.10 RUTHORIZED DISBURSEMENTS ' PAGE 3 12-31-7b ~ . GULF COAST DODGE GAUGE & PULLEY 001-708-402.00 4.83 12-31-7b 2495 1;9.83 GOLDEN TRIANGLE ENGINE SERVICE REPAIR HEADS 001-707-402.00 26.50. 12-31-76 2496 1;26.50 GULF OIL COMPANY ~ ,GASOLINE. SUPPLIES 001-710-207.00 1587.75 1Z-31-76 2497 1;1.587.75 HI-w AY ECIUIPMENT CO. DOOR HANDLE ASSEMBLY 001-709-404.00 b.48 12-31-76 2498 1;6.48 HUNTER CHEMICAL DISENFECTANTS 001-115-000.00 138.00 12-31-76 2499 X138.00 GENE B. HAZELWOOD LANDFILL 001-708-505.00 439.20 -~- 1Z-31-76 2500 1;439.20 .HUGHES OFFICE SUPPLY OFFICE SUPPLIES 001-700-203.00 218.62 001-706-205.00 58.36 - 001-707-203.00 92.22 001-710-203.00 25.88 001-"111-203.00 12.32 12-31-76 2501 X407.40 HOUSTON L & P CO. ELECTRICITY 002-775-601.00 2806.97 001-709-405.00 10bb.53 001-710-507.00 186.22 12-31-76 2502 1;4.059.72 1 • ~.. PAGE TUTALS b674.88 ~~ AUTHORIZEll DISBURSEMENTS ~ PAGE 4 12-31-76 ~~ INDU5TRIAL FIRE EQUIPMEN T CO. CK. & SERVICE EXTINGUI5HER5 001-l06-301.00 190.75 12-31-76 2503 1;190.75 INTERSTATE BATTERIES BAT~'ERIES &~CORE DEPOSITS ~. 001-115-ODU.00 164.10 12-31-76 2504 X164.10 ~ r ~_: ~. V. AUTO EQUIPMENT CO. ` #80 WHEEL DOLLY 001-708-932.00 294.32 (; 1Z-31-7b 2505 X294.32 - Cl. LONGHORN TIRE CO. TIRE5 001-707-402.00 1.42.50 ~ ~ '~ 12-31-76 2506 X142.50 ' LUMUS BAYTOWN DODGE STOPLIGHT SWITCH ~-• OOZ-776-503.00 12.43 - _ _ - 12-31-76 2507 X12.43 -MUNICIPAL CODE CORP. SUPPLEMENT N0. 7 001-700-204.00. 442.66 ~~. 1Z-31-76 2508 1;442.66 . ~ MAIN SHOE STORE RUDBER BOOTS 001-708-205.00 10.99 _ - ~ 12-31-76 2509 1;10.99 ' F~?ANK GLA55 MINIMAX MISC. SUPPLIES ~ 001-115-000.00 16.90 ~ 001-700-205.00 29.39 ~' 001-703-201.00 7.10 ~'~ 001-703-202.00 14.81 001-.706-201.00 74.53 001-707-201.00 ~ 1.97 ~`` 001-707-205.00 49.43 001-710-202.00 3.62 • ~ • . `~ .nnw -,• n one nn w o nw _ •..... -...- - - . _.. _, _ ~~ 12-31-7~ 2510 ~210.bb • C_% PAGE TOTALS 1468.41 ~~ ~ ~ ' AUTHORIZED DISBURSEMENTS . PAGE 5 12-31 -76 ~"1 -~ hi~70RE PAPER CO. TISSUE PAPER 001-115-000.00 29.43 ~ 1Z-31-76 2511 1;29.43 C; SAY h1ARK5 CHEVROLET GAS CAP 001-115-000.00 3.60 L~ 12-31-76 2512 . 1;3.60 NATIONAL TRAFFIC LAW NEWS SUBSCRIPTION C~ 001-750-751.00 b0.00 12-31-76 2513 ~ X60.00 L' NAYLOR SUPPLY LABOR ON REPAIR ON PC20 -002-776-501.00 67.50 1Z-31-76 2514 ~ 1;67.50 ~~ OXFORD CHEMICALS ~ DRUMS H.T.H. 002-775-201 .00 167.13 12-31-76 2515 ~ X167.13 -- ~ PARNELL PAINT & CHEMICAL ~ PAINT. & THINNER t-. 001-706-301.00 112.75 • 001-709-302.00 131.00 ~- 12-31-76 2516 X243.75 ~ THE !'AYMASTER CORP. CONTRACT ' 001-700-403.00 75.50 ~ 12-31-76 2517 1;75 . S 0 PFEIFFER-GAMBRELL SERVICE CALLS `. 001-7U4-405.00 79.63 001-710-205.00 15.16 ~ 002-775-415.00 55.75 ~. -~ 12-31-76 2518 ~15U.54 QUALITY TRUCK SALES REAR END.-DUMP TRUCK c 001-7U9-402.00 350.00 12-31-76 2519 X350.00 _ l , - - - - ---- ROADWAY EXPRESS. INC. --...r..._-~.. - - - - FREIGHT CHARGE _ ~. _. ~. ~. ~~ ., ~~ ~ .~ uu~-rr5-4~6.uu ~i~yr . . ~.~ ~ X21 97 2520 12-31-7 . ~.' ~ . ~ FAGE TOTALS 1169.42 ~ ~" AUTHORIZED DISBURSEMENT S PAGE b 12-31-76 ' ~~ ~ REACH ELECTRONICS. INC. REPAIR & LABOR 001-703-407.00 ~ 19.78 ~ ` ~ ~ - 12-31-76 2521 X19.78 ~ ~' THE RONAN CO. TUBING. PAIL ~' 002-115-000.00 93.00 ~ . C; 002-775-415.00 22.14 ~ ~ 002-77b-422.00 54.50 r - ~ ~ ~ - 12-31-76 2522 X169.64 C ST. PAUL STAMP tJORKS ~ DOG TAGS ~ 001-t00-205.00 24.50 ~,~ ~ 12-31-76 2523 X24.50 • SOUTHWESTERN BELL PHONE SERVICE ~ 001-703-511.00 .50 ~ • _. --_ . " 6.52 ~~ x:.001-700-511 .00 _ 001-707-511.00 9.39 ' ~ ~ _ ~- - _ ~ ~ 1 . b5 ' 001-700-511.00 ~ ~ - 002-775-bOb.00 1.42 . 001-700-511.00 1407.00 _ ~ t 12-31-7b 2524 $1.426.48. ~ t SOUTHWEST WHEEL & MFG. HEADS .. 001-115-OOU.00 31.20 - L ~ 12-31-76 2525 X31.20 ° ~ ~ SOUTHWESTERN LABS MUrt. AIRPORT PROJECT ~ ' 001-750-766.00 111 .25 "' ~. 12-31-76 2526 X111.25 ~. .STANDARD COFFEE SERVICE COFFEE SERVICE ~ _ 001-710-201.00 53.74 `, 12-31-76 2527 X53.74 . l .~ " ~ " TCMA MEMBERSHIP -• . ~~ ~. 12-31-76• 2528 1;25.50 PAGE TOTALS 1862.09 C . • ~. ~ ~ ~~ AUTHORIZED DISBUR5EMENTS ,PAGE 7 12-31-76 ~~ _ ~.~ 3M CO.~ CARTRIDGE LOADING ~ ETC. 001-707-510.00 24.24 ~ , ~~~ _ 12-31-76 2529 1;24.24. ~~ TYLER UNIFORM C O. UNIFORMS ~•~ 001-703-210.00 567.45 C: 12-31-76 2530 ~5b7.45 , C= TEXA5 MUNICIPAL FINANCE '.MEMBERSHIP 001-750-751.00 20.00 ~~, 12-31-76 2531 X20.00 ~; ~' TEXAS MUNICIPAL LEAGUE - CITIES LEAGUE SERVICES 001-750-756.00 458.00 ~ ~! ~' 12-31-76 25 32 X45 8.00. • TEXAS MARINE & - INDUSTRIA L SUPP LAMPS ~~ 001-115-000.00 65.25 ~ .._ 12-31-76 2533 ~65.ZS ~, UTILITY SUPPLY CO. CLUTCH. SLEEVES PLATES - 002-.775-503.00 196.92 t _ 12-39 -76 25 34 x.196.92 .B OS 'WILLIAMS SPARK PLUGS U01-115-OOU.00 59.40 ` 12-31-76 25 35 1;5 9.40 - L - WARREN ELECTRIC CO. AIRPORT LIGHTING ~ OOF3-701-509.00 94.93 • 12-31-76 2536 4;94.93 ~. M. H. WYATT, M. D. WORK PHYSICLAS 001-708-510.00 25.00 -' 001-709-510.00 25.00 - • ~ . - - 001 710 510.00- 0 25.0 12-31-76 2537 9;75.00 ~. . T. L. WALKER HEARING CO. .BELTS 002-776-502.00 18.08 ~•= ~~ ~;. - - ~.~ .. .. _ _ . _.. _ ~_ r -~- . _ - -- ---- C.' ~ ~ ~_.- PAGE TOTALS ~ 1 579.27 .~ • ~ ~ ` AUTHOR I ZEU D I SBURSEh1ENT5 PAGE 8 12-31-76 ~Y ~ ' XEROX CORPQRATION RENTAL. _ 001-700-509.00 242.18 ~ 1 - 001-707-205.00 10.76 C~ 1Z-31-76 2539. X252.94 PAGE TOTALS 252.94 C~ . r ~% C:- r. ~._1 ' ' _+ • ` ~_ . ~i ~ .. \_. j (_ ~' ~.. ~:~ ~' C: ~~ ~_ ~. l_. L L. (.. ~_. ` .t. L •, r • _. . L~, \' ~' • ~. ^ ~ .. -\'I~ ~ ` AUTHORIZED U15BU RSEFIENTS PAGE 9 12=31-76 ~.i ~.~ TOTAL DEI31T POS TED EXI=ENDITURE 24048.47 G/L DEBIT 5'U46.25 C; TOTAL. GROSS - D15COUNT = NET CHECK 33094.72 .00 33094.72 1 29088.24 Cr} 2 3 911 .5 5 8 94.93 C~, 33094.72 00.1=101-000.00 33094.72- .00-` ~. ; ~- _` --, _-~ .~.. ~ ._. Y+. _. .. ~. .. ~.. ~.. ~', J C, ~l ~. ~; C~ ~~ . ~, r C~ C' ~.: Cf C: C: C~ C C; C~ t.~ .. -, • TURNER, COLLIE ,~ BRADEN, INC. • CONSULTING ENGINEERS December 23, 1976 The Honorable Mayor and City Commissioners City of LaPorte Post Office Box 1115 LaPorte, Texas 77571 Re: Recommendation for Contract Award TC&B Job No. 1677-020 Construction of Spencer Highway- Southern Pacific Grade Separation City of LaPorte, Texas • Gentlemen: We have reviewed and tabulated the proposals received on December 20, 1976 for construction of the subject project. A copy of the bid tabulation is attached for your information. A total of seven proposals were received. The second and third lowest acceptable proposals were approximately 3.5 percent and 5.3 percent greater than the proposal submitted by Austin Bridge Company in the amount of $1,159,807. The proposal of Austin Bridge Company has been examined and found to be in order. We therefore recommend award of the contract to Austin Bridge Company based on their submitted proposal in the amount of $1,159.807. We appreciate the opportunity of working with the City of LaPorte in the completion of this project and await your further instructions. Very truly yours, TURNER, COLLIE & BRADEN, INC. ~ ~~ T; P. Willis, P.E. Senior Vice President • TPW:rs Enclosure Mailin; Address N.O. f3 oz 130fi~) . I I~>uston, Texas 77019 Nh~~ne 713 / 5~'t1-6361 3203 West nlahama s • December 29, 1976 City Commission I recommend one New 900 Lee Boy Self Propelled Paver for the price of $13,866.00, as it was the only bid received for a self propelled spreader. • , ~ i ~~ Royal H.C. Shepherd Director of Public Works RHCS:~p • • i; ~ ,,, ~ 'h ~- H. F. FREEMAN. JR., GHIEF December 19, 1876 • ~tty o4 ~a ~Ponte ~PoQice ~Depantment P. O. BOX 846 LA PORTE, TEXAS 77571 PHONE 471-2141 To Mayor and Commissioners City of La Porte After tabulation of the bids on four (4) patrol cars, I recommend the low bidder, Jay Marks Chevrolet. Jay Marks bid was $16,563.28 difference between new cars and the trade-ins. After a meeting with the City Commission, it was decided that the Public Works Department would keep the trade-in vehicles. The total price of the new cars without trade-ins is $22, 263.28. ,.~-~°~~'~ Respectfull HFFj r/kf • H.F."Freeman Jr. Chief of Police ~ ~ • RESOLUTION N0. 76-9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTS , TEXAS, AUTHORIZING J. J. MEZA , ~ MAYOR OF SAID CITY, TO EXECUTE THE NECESSARY APPLICATION INSTRUMENTS. TO APPLY TO THE STATE OF TEXAS OFFICE OF TRAFFIC SAFETY AND ANY OTHER AGENCY FOR GRANT FUNDS TO FUND A TRAFFIC ENGINEERING STUDY FOR THE CITY OF La Porte WHEREAS, FEDERAL FUNDS HAVE BEEN MADE AVAILABLE THROUGH THE STATE OF TEXAS FOR TRAFFIC ENGINEERING STUDIES AIMED AT THE PROBLEMS DEFINED IN THE 1966 NATIONAL HIGHWAY SAFETY ACT; AND WHEREAS, THE CITY OF LA PORTS DESIRES TO APPLY FOR A ® GRANT FOR A TRAFFIC ENGINEERING STUDY TO IDENTIFY THE PROBLEMS, NEEDS; AND COUNTERMEASURES FOR IMPROVING TRAFFIC SAFETY; AND WHEREAS, THE CITY OF LA PORTS PLANS TO IMPLEMENT THE RECOMMENDATIONS OF SUCH TRAFFIC ENGINEERING STUDY, INSOFAR AS FEASIBLE, FOR IMPROVEMENT -r0 TRAFFIC SAFETY; NOW THEREFORE, BE IT RESOLVED BY THE. CITY COMMISSION OF THE CITY OF LA PORTS , TEXAS. . SECTION 1. THAT ~ J. J. MEZA , MAYOR OF THE CITY OF LA PORTS , TEXAS BE, AND HE IS HEREBY, AUTHORIZED TO EXECUTE THE NECESSARY APPLICATION INSTRUMENTS TO APPLY TO THE STATE OF TEXAS OFFICE OF TRAFFIC SAFETY AND ANY OTHER STATE OR FEDERAL AGENCY .FOR GRANT FUNDS TO FUND A TRAFFIC ENGINEERING ® ~ STUDY FOR THE CITY OF LA PORTS PASSED AND APPROVED THIS 3 DAY OF JANUARY , 1977. l -~--•- _ ATTEST: ~~~, r DEP/1RTMENTB OR THE ARM~f AND THE AIR R4RC!£ NATIONAL OYARO ~NR~AU YM11SC A/Atp MO'RRTt AMC II~CAL O/~IEfM roA ~QY ~. o. pox says AUSTIN. T~u-~ 7e76~ • REPLY TO ATTN OF: AGTEX-SCP 17 December 1976 SUBJECT: Joint Participation Agreement, Sewer Line T0: The Honorable Mayor City of LaPorte PO Box 1115 LaPorte, TX 77571 1. Attached are five (5) copies of the Joint Participation Agreement negotiated between you and representatives of the Texas Air Guard. 2. Please sign the agreement on all copies and return all the copies to this office. After execution by myself and approval by the National Guard Bureau, a copy will be returned to you for your files. /~, ~ . ~ ,~~2~ !77 N~° VERNON M. SCO~IEL 1 Atch Colonel, NGB as Contracting Officer • w • t .~ _ z } • .~ ' R` Agreement No. DAHA41-77-A-0011 JOINT PARTICIPATION AGREEMENT THIS AGREEMENT, made and entered into this 17th day of December 1976, by and between the City of LaPorte, State of Texas, Party of the First Part, hereinafter referred to as the "CITY", and the United States of America, Party of the Second Part, represented herein by the National Guard Bureau, Departments of the~Army and the Air Force, acting by and through the United States Property and Fiscal Officer for the State of Texas, a contracting Officer of the United States of America, hereinafter referred to as the "GOVERNMENT". WITNESSETH: 4JHEREAS, the CITY has constructed a sewer line to service both the ANG Facility, The Municipal Airport and various other public users located at LaPorte, Texas; and WHEREAS, the GOVERNMENT desires to participate in the costs of con- struction of such sewer line for the purpose of servicing such of its facilities as appropriate., WHEREAS, the CITY -has contracted for this project and borne the cost of such project from local funds that are available; and WHEREAS, the cost of such project is itemized as follows: Item 8" V:C. Sanitary Sewer, R.G. joints, 8' - 10' cut, complete in place 8" V.C.. Sanitary Sewer, R.G. Joints, 6' - 8' cut, Complete in place 8" V.C. Sanitary Sewer; R.G. joints, Augered Construction Complete in place 8" P.V.C. Sanitary Sewer, R.G. joints;~SDR 35 by Augered Construction Complete in place 6" V.C. Sanitary Sewer, R.G. joints, 6' - 8' cut, Complete in place Quantity Unit 1,192 LF 500 ~ LF. 80 LF 60 ~ LF 600 LF Unit Price 7.39 6.39 12.89 13.25 4.98 Total $8,808.88 3,195.00 1,031.20 795.00 2,988.00 `.~ ~~ ~ It~ ~ Quantity ~~ t Unit Price 6" V.C. Sanitary Sewer, R.G. 895. K LF Y 4.73 joints, 0' - 6' cut, complete in place, ~ . 6" V.C. Sanitary Sewer, R.G. 40 LF ~ 9.98 joints, Augered Construction complete in place Sanitary Sewer Manhole, 8 Each 600.00 standard depth to 8 feet deep, complete in place Extra depth for Sanitary 8 VF 75.00 Sewer hianhole in excess of 8 feet 8" x 4" V.C. Sanitary 3 Each 37.66 Sewer Wye, R.G. joint, complete in place . ,. 6" x 6" V.C. Sanitary 1 Each 15.29 Sewer Wye, R.G. joint, Complete in place 6" x 4" V.C. Sanitary -0- Each .15.29 Sewer Wye, R.G. joint, Complete in place 4" Concrete Sanitary 3 Each 2.13 . Sewer Plug, complete in . place Road Shell or Limestone 204 ~ CY 15.00 for road, shoulder, and driveway repair (delivery • ticket basis), complete in place Timber ordered left in -0- 1000 150.00. trench by Engineer BdFt . Remove and replace 703 SY Y5.00 flexible base driveways with 7" cement stabilized - shell base and 1-1/2"Type ` "F" hot mix asphaltic concrete surface, complete in place TOTAL WORK COMPLETED Total $4,233.35 399.20 4,800.00 600.00 112.98 15.29 -0- 6.39 3,060.00 -0- 1,545.00 $31,590.29 . ~ r •• •~ s WHEREAS, the initial cost of subject project is $31,600, the GOVER~dh1ENT has agreed to assist the CITY in the amount of $17,E90.56 or 56~ of the project, and the GOVERNMENT has programmed from funds budgeted for the use and administration of National Guard Bureau an amount not to exceed 56 percent, or $17,690.56. The City has committed $13,899.73 or approximately 44 percent to provide for the remaining costs of the project; and IdHEREAS, it is agreed that the GOVERNMENT's share of participation is limited to construction costs only and excludes such items as engineering costs, including design, advertising, supervision, inspection soils in- vestigation and all required testing. WHEREAS, the parties desire to reduce their understanding to writing in agreement form setting forth their respective duties and obligations so that the aforesaid project may be accomplished in an orderly and expeditious manner; NCW, THEREFORE, IN CONSIDERATION of the. mutual promises and agreements herein contained,. the parties hereto do hereby agree as follows: THE CITY AGREES: 1. That it has coordinated with representatives of the National. Guard Bureau for the purpose of establishing the exact design criteria and scope of work detailed in plans .and specifications. 2. That it has at its. own cost and expense and independent from its contributions set forth herein, prepared plans, specifications and cost estimates for the accomplishment~of the aforesaid project. t 3. That is has advertised for bids, prepared and awarded the appropriate construction contract. 4. That it has inspected the contractor from time to time during con- struction of this project to assure conformance with plans and specifications. 5. That no changes or change orders were accomplished pursuant to the construction contract unless reduced to writing. 6. That upon execution of this agreement it will furnish an invoice to the United States Property and Fiscal Officer of the State of Texas certifying the amount due. Such invoice shall serve as the basis for preparation of payment vouchers and shall be in such form as .is satisfactory to the GOVERNMENT; 7. and warrants that it had duly appropriated or will otherwise m~ ke available from local funds for timely disbursement, under the terms of the construction contract, $13,899.73 as its share of the cost of the project. ' 3 ='~ i •; .- • • - r + ~ ~~ ~ THE GOVERNPIENT AGREES: - And warrants that it has programmed and budgeted from funds admin- istered or to be administered by the National Guard Bureau the sum of $17,690.56 as its share of the cost of the project, and subject to the availability of such funds, will make payments as directed by the CITY for the. completion of the project as certified in the inspector's certificates required in paragraph 4 above. THE PARTIES MUTUALLY AGREE: 1. That the construction contract or subcontract entered into for accomplishment of the project did include officials not to benefit, Davis-Bacon Act, Contract Work Hours Standards Act-- Overtime Compensation, Equal Opportunity and other applicable standard clauses required to be in- cluded by Federal law or regulation when Federal Funds are contributed. - ,., 2. That all correspondence or supplemental documents pertaining to this Agreement addressed to either party from the other, shall be accom- parried by sufficient number of copies for retention by each of the following offices, hereby agreed to be included in the channel of communi- cations: (a) The Adjutant General, State of Texas (b) The USPFO for the State of Texas • (c) NGB/DE, The Pentagon (d) PIGB/JA, The Pentagon. (e) Office of the City Attorney 3~. That this Agreement shall terminate and be of no further force or effect upon the expiration of three years from the date hereof, upon the acceptance of the construction projec t or upon .receipt of notice by either party hereto that the anticipated funds are not available from any contri- buting party. 4. That this Agreement shall be subject to the approval of the Chief, National Guard Bureau, or his duly authorized representative, and shall not be binding upon the parties hereto unless and until so approved. a _` 'i ~F ~. Vii' • 4 _~ ~, .~ ' .. ~~ IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on the dates indicated. DATED this 3 RD day Of JANUARY, 1977 ' APPROVED AS TO FORM AND LEGALITY: THE CITY OF LA PORTS, TEXAS ~' ~ (1 ~._ `. ~./~J ' ~'~ ~ ' ~~i~~fi~ _B City Attorney City Mayor ATT T T0: __ _ Clty er (ASSISTANT) THE UNITED STATES OF AMERICA BY VERNON h1. SCOFIELD Colonel, NGB USPFO FOR Texas APPROVED FOR THE CHIEF, NATIONAL GUARD BUREAU . Date of Request ~. APPLICATION FOR BUILDING USE Person or roup requesting building ~~ g Date requested ~-~ •• •- Beginning Time " • ~ Ending Time ~ := ~'•~ •~ "- - ' Purpose for request ~' •' Describe briefly the activity to take place;. •• • - Will there be an admission fee?' ~ ~~• "-••- Approximately how many adults' - •, teens or children do you plan to have in attendance? Will you need tables or chairs? yes no . If~yes, how many chairs , banquet tables or card tables will be needed? List other equipment needed if any, here: ~•~ ~ • . .... .. . Please use back bf form, if needed, to make diagram of set up. . I have read and agree to abide by the attached policies for use of ~ "• the building. I understand that I am responsible for any accidents or damages that may occur during the time I have the building rented. _ • I also understand that the key is to be returned the morning of the . next working day:'';. - ~ Signature' ~ . ' ~ • . - . . Address .~ - Room assignment _"Key issued Date returned ' Condition of building DATE ~ DEPOSIT vATE RENTAL ~. _ ._ Home Phone ' Work Phone ~ '' ! _ i DEPOSIT A $25.00 deposit will be charged on all rentals. The deposit will be required at the time the reservation is made. Rental fees are required three (3) days in advance. The deposit will be made as 'a separate payment and will be used to cover-any repairs or jani- torial services considered to be excessive. Notification of can= cellation must be received one (1) week prior to reserved date to receive a full refund on the deposit. - ~iECOMI~NDID RESERVATION PROCED~ Director has full authority to refuse Center priviliges to any person, group, or 'nation who, in his opinion, will, or has previously misused or damaged the fac= __ ies, refused to co-operate, or otherwise violated the Center rules and purposes. All groups judged by the Director of Parks and Recreation to be abusing their res- ervation priviliges will be barred for (6) months for the occurance. Any group charged with a second occurance_will be barred permanently from making further reservations. 1. Reservations will be made by the Director of Parks and Recreation or his sec- , retary, :from .8:00 ~,a.rrj: ~,t1o,~5_:_00 p.m. 2. Reservations may be made by phone or in person at least three (3) days in advance . 3. Reservations are subject to change with a two (2) week notice. These changes will be made to facilitate better programming of the Civic Center. The changes will be made by the Parks and Recreation Director of his secretary. 4. Any reservation for which a fee is involved, the fee must be paid three days prior to the date of the reservation. If the fee is not paid three days prior to the date of reservation, the reservation will automatically be cancelled. 5. Reservations will be allowed provided they do not conflict or interfere with the programmed activities of the Center. ' . 6. Persons, organisations and associations classified in Class III or ClassIv will be limited to one meeting a week, unless approved by the Director of Parks and Recreation. 7. All dances will require the presence of a La. Porte policeman. One policeman will be required for each 100 participants. The Parks and Recreation Department will handle the reservationof policemen. 8. Any decorations used in the building must first be cleaned through the Parks and Recreation Director. 9. No unauthorized person or persons will be allowed to operate the Center's equipment. Operation of Center equipment will be left entirely up to the Center personnel or authorized representative. 10.~ At no time will alcoholic beveriages be permitted in the building or-park grounds and parking lot. 11. Applicants must be a resident of the City of La Porte. t • • CLASSIFICAiIOY OF LiS~ • ____ CL~'~SS I - CO`C•iEF,CIAL . This class shall apply to professional exhibitions or contAsts, promotional anu public dances, commercial shows and other attractions sponsored oz contractzd by profit making or commercial organizations ox indiv~.duals. - CL~\SS II - PdO:i-CO;LliERCIAL, F-ui,'D R:1ISItiG ~ • - This class shall apply to persons, organizations and associations,consider- ed non-com~;ercial, ~.:•hen the events Lo be held are to raise.noney and Nnen net receipts shall be donated to the charity ox community project for which - ••-• such function is intended. This includes private dances. CLASS III - PION-CO uIERCIAL, 2~ELTIiiGS ONLY This class shall apply to parsons, organizations and associations consider- . ed non-commercial, when the events to be held are for meetings only., All dances will be categorized under Class I or Class IZ. CLASS IV - RELIGIOUS ~ ~ • This class-shall apply_to functions of thz recreational, extra eurriculaX t}•p e, excluding religious services or dances. ~ ~ _ • • CLASS V - PRIVATE USE ,, . • ' - This class shall apply. to privata use, such as wedding receptions, pri.vata parties, etc, • CLASS VI - PROFESSIONAL USE Tnis class shall apply to any. group of business men or women holding'meat- • ings to further the pursuit of their profession. This Mould apply to such meetir~ as seminars, conferences and conventions. - CLASS VII - POLITICAL FETING - ~ • This': class shall apply to all individual or party political meetings. ~; CLASS VII -- BANQUE^iS ~. - " This lass shall apply to all organizational, associational azd religious • banquets. Fee for ~ anitorial service only, • • ~ c ,. e • ~~.~ ~ H j-~ j-~ ~ ~ ~ H H H c`] i .. ~ o z ~ t~ Ho " o U' ~ o ~ ~ n c~ ~~ ~~ H ~ y +y^, y O _ ~ t~ ~ ~ °o 00 0 0 ~ ~ o °o ~ O N J1 11 ~1 -.l7~ l ~ o ~n ~n v~ ~ ~ o vi y 0 0 0 0 0 0 '~ ~ vNi vWi ~~ . ~ _ H ~ o o r ] .~ . o o x ~ w v-i - vi H 0 o f-3 0 0 v~ '~ ~a