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Home My WebLink About1981-07-01 Regular Meeting• • • MINUTES OF THE REGULAR MEETING OF THE LA PORTE CITY COUNCIL JULY 1, 1981 1. The meeting was called to order by Mayor Meza at 7:00 P.M. Members of the City Council Present: Mayor Meza, Council- persons Norman Malone, John Longley, Gus Faris, I. J. Kibo- deaux, Tom Simons, Deotis Gay, Don Skelton, Linda Westergren City Officials Present: City Manager J. R. Hudgens, City Attorney Knox Askins, City Secretary Betty T. 6Vaters, Chief of Police H. F. Freeman, Jr., Director of Public Works Jerry Hodge, Inspector David Paulissen, Fire Marshal Paul Hicken- bottom, Engineering Department's John Joerns, Parks Director Stan Sherwood Others Present: Keith Johnson, Bayshore Sun; Freda Beatty, • Baytown Sun; Lou Lawler, President of the La Porte-Bayshore Chamber of Commerce; 8 other persons were present in the Council Chambers 2. The invocation was given by Mayor Meza. Mayor Meza extended congratu H. F. Freeman, Jr., upon his Chief of Police. Mayor Meza outstanding job in the City. their feelings, stating they standing job for the City of Cations to the Police Chief, 20th anniversary as La Porte commended Chief Freeman for an The City Council expressed felt Freeman had done an out- La Porte. 3. Motion was made by Councilperson Kibodeaux to accept as presented the minutes of the Regular Meeting of the La Porte City Council for June 17, 1981. Seconded by Councilperson Skelton. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Malone, Longley, Faris, Kibodeaux, Simons, Gay, Skelton, Westergren and Mayor Meza Nays: None 4. Council considered a report from Chief Freeman and Public Works Director Hodge concerning replacement of the base sta- tion radio for Public Works. After reviewing the report and a report prepared by Jimmie Crate stating the incompatibility of other equipment with the existing Motorola equipment, a • motion was made by Councilperson Westergren to purchase the recommended Motorola Equipment: • • Minutes, Regular Meeting, July 1, 1981, Page 2 One (1) C73RCB3105 100 watt single frequency DC Control Continuous Duty Base Station with the following options: Private Line Encode and Decode Metering Kit Receiver Pre Amplifier Receiver Crystal Filter TLN 1718 Signal Quality Module RF frequency: 154.055 Mhz PL frequency: 146.2 (4B) at a cost of $4,059.00. Seconded by Councilperson Faris. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Malone, Longley, Faris, Kibodeaux, Simons, Gay, Skelton, Westergren, Mayor Meza Nays: None 5. Council considered an Ordinance creating the Board of Adjust- ments and the appointments to said Board. Motion was made by Councilperson Faris to table action on this ordinance for two 2) weeks, due to the fact that vacation schedules had • made it difficult to contact persons recommended or service on the Board. Seconded by Councilperson Simons. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Malone, Longley, Faris, Kibodeaux, Simons, Gay, Skelton, Westergren and Mayor Meza Nays: None 6. Council considered the contract between the City of La Porte and the La Porte Area Emergency Corps. A motion was made by Councilperson Faris to authorize the Mayor and City Secretary to sign a contract for services with the La Porte Area Emer- gency Corps, effective August 1, 1981, and terminating July 31, 1984, unless otherwise cancelled as per contract. Seconded by Councilperson Westergren. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Malone, Longley, Faris, Kibodeaux, Simons, Gay, Skelton, Westergren and Mayor Meza Nays: None 7. Council considered a Resolution authorizing a tax anticipa- tion note of $42,800.00 to fund the La Porte Area Emergency Corps. After hearing the City Attorney read the Resolution, a motion was made by Councilperson Faris to approve and adopt Resolution No. 81-16 authorizing the City of La Porte to bor- row the sum of Forty-two thousand, eight un re of ars, to be eviaencea by a tax anticipation note, payanle out or cur- rent taxes collected uring the isca year eginning Onto er 1, 1980 and ending September 30, 81. Seconded by Council- person Longley. The motion carried, 8 ayes and 1 nay. • • • Minutes, Regular Meeting, July 1, 1981, Page 3 Ayes: Councilpersons Malone, Longley, Faris, Simons, Gay, Skelton, Westergren and Mayor Meza Nays: Councilperson Kibodeaux 8. Council considered the recommendation by John Joerns of the Engineering staff that the City finance and construct a 15" sanitary sewer line to the rear of the Service Center site and a 12" sanitary sewer from there to the 23rd Street right- of-way and that the City include in its construction contract the construction of a 12" sanitary sewer to 26th Street which would be financed by the developers of the 30 acre commercial tract at that location. The estimated cost is $93,300.00 (15" + 12" line from 16th Street to 23rd Street = $63,437.00 $51,370.00 Public Works Building Fund and $12,067.00 Water and Sewer Improvement Fund 12" sanitary sewer from 23rd to 26th Street $29,893 by developers). Amotion was made by Councilperson Faris authorizing the advertisement for bids and setting July 20 as date to receive an pu is y open i s. Seconded by Councilperson Westergren. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Malone, Longley, Faris, Kibodeaux, • Simons, Gay, Skelton, Westergren and Mayor Meza Nays: None 9. Administrative Reports: City Manager Hudgens submitted for Council's review and con- sideration a recommendation from Mary Davis, Purchasing Co- ordinator; Jerry Hodge, Director of Public Works; and Stan Sherwood, Parks and Recreation Director, concerning office furniture the City recently recieved bids on for the new Service Center. After evaluation of the two (2) bids that were not disqualified, it was their recommendation that the City award the bid to Finger Office Furniture in the amount of $39,431.31. A motion was made by Councilperson Faris to award the bid for furniture for the new Service Center to Finger Office Furniture in ~e amount o , 3 Seconded by Councilperson Westergren. T e motion Carrie ayes and 0 nays. Ayes: Councilpersons Malone, Longley, Faris, Kibodeaux, Simons, Gay, Skelton, Westergren and Mayor Meza Nays: None City Manager Hudgens asked that the Council consider a utility extension agreement for BWF. Hudgens stated the paper work is complete and in order and BWF will do their own work. • Motion was made by Councilperson Faris to approve the utility extension agreement with BWF Industries. Seconded by Council- person Simons. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Malone, Longley, Faris, Kibodeaux, Simons, Gay, Skelton, Westergren and Mayor Meza Nays: None • • • Minutes, Regular Meeting, July 1, 1981, Page 4 City Manager Hudgens asked that Council consider a utility extension for sanitary sewer for the Top Hat Lounge. Hudgens stated the establishment has recently been robbed and vandal- ized and the owners are having difficulty raising the funds necessary to pay for the line. They are at present on a sep- tic tank which does not work and is draining raw sewage into the road-side ditch. Owners ask to be able to pay a percent- age of the cost down and the remainder in installments added to their water bill. Council discussed. this situation at length. A motion was made by Councilperson Simons to table this matter for one (1) week to enable Inspector David Paul- issen to talk further with the owners concerning financing in some other manner. Seconded by Councilperson Kibodeaux. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Malone, Longley, Faris, Kibodeaux, Simons, Gay, Skelton, Westergren and Mayor Meza Nays: None City Manager Hudgens requested an executive session to discuss a contractual matter. • 10. Council Action: Malone: Requested an executive session Longley: Announced correspondence from County Commissioner Bass agreeing to construct a crossover at Fairmont Parkway and Willmont. 11. Motion was made by Councilperson Kibodeaux to adjourn into executive session at 7:35 P.M. Seconded by Councilperson Simons. Mayor Meza called the meeting to order at 8:09 P.M. Motion was made by Councilperson Skelton to adjourn. There being no further business to be brought before the Council, the meeting was duly adjourned at 8:11 P.M. Respectfully submitted: C.X~GL~L~-2/ B tty Waters City ecretary Passed and Approved this the 15th day of July 1981 L~ J. J. Meza, Mayor • • MEMORANDUM June 17, 1981 T0: Jim Hudgens, City Manager FROM: H. F. Freeman, Jr./ Jerry Hodge SUBJECT: Public Works Base Station Radio ® ~ ,. The base station radio for Public Works was purchased in 1967 and since that time the radio has been struck by lightning three times, thus causing major damages to the radio each time. The radio is in need of major repairs now, but because of its age some parts are not available. The transmitter is only capable of one-half its output power. It has been recommended by our technician that this unit be replaced now before it stops working completely. I recommend purchasing the following: One. (1) C73RCB3105 100 watt single frequency DC • Control Continuous Duty Base Station with the fol- lowing options:. Private Line Encode and Decode Metering Kit Receiver Pre Amplifier Receiver Crystal Filter TLN1718 Signal Quality Module. RF frequency: 154.055 Mhz PL frequency: 146.2 (4B) I recommend this be purchased from Moto otal cost of $4,059.00, said purchase to be ma immediately. H. F. Ff~eman~~ HFF/Cb There are sufficient funds in the Public Works budget for this project. k • MEMORANDUM June 30, 1981 TO: J. R. Hudgens FROM: J. W. Crate SUBJECT: Justification, Purchase of Motorola Base Station Present plans are to convert the Public Works Department to a repeater system with voting receivers. This .will allow increased talk-in range for the portable radios. This system would then be identical to the Police and Fire systems. The major components of this type system are two receivers, one transmitter, and the voting comparator. In operation the voting comparator samples audio from the two receivers and sends the best signal to the dispatch console and also the repeater transmitter for retransmission to all other mobile units. The City already owns a comparator which we plan to use in this system. This comparator was included at no cost with equipment purchased-for the Police Microwave system. This compara- . tor.is valued at approximately $2,000.00. By purchasing a Motorola base station with proper options, this comparator may be used in conjunction with the base receiver to form 2/3 of the voting receiver system when converting to a repeater. This will save the City $2,000.00 for the comparator and $1,400.00 for one receiver. This equipment could not be utilized with other vendors' base station and additional equipment would have to be purchased. Therefore, this is a single source item. In addition to the initial savings, the City also has ap- proximately $1,800.00 in spare parts for the existing Motorola base stations and comparators. These parts could be used to speed service and shorten downtime on this equipment. By purchasing a Motorola base station, the City will continue to enjoy single vendor responsibility at the base station site. This is very advantageous when interference problems occur be- tween base stations. Motorola guarantees 24 hour service for base stations and repeaters. This is a big plus in critical applications such as this. J. W. Crate • RESOLUTION 81-16 A RESOLUTION AUTHORIZING THE CITY OF LA PORTE TO BORROW THE SUM OF FORTY-TWO THOUSAND EIGHT HUNDRED DOLLARS ($42,800.00), TO BE EVIDENCED BY A TAX ANTICIPATION NOTE, PAYABLE OUT OF CURRENT TAXES COLLECTED DURING THE FISCAL YEAR ~EGINNING OCTOBER 1, 1980, AND ENDING SEPTEMBER 30, 1981. ' s WHEREAS, it has been determined by the City Council of the City of La Porte (hereinafter "City"), that a necessity exists to borrow not to exceed the sum of FORTY-TWO THOUSAND EIGHT HUNDRED DOLLARS ($42,800.00), for payment of lawful expenses of the City, and that the anticipated current revenue from ad valorem taxes for fiscal • year 1980-1981 will amount to far in excess of Forty-two Thousand Eight Hundred Dollars ($42,800.00); and WHEREAS, Bayshore National Bank of La Porte, Texas, has agreed to make the City a loan in said sum, to be paid with nine per cent (9$) interest per annum thereon, on or before the .30th day of September, 1981; and WHEREAS, the City will have current revenue from the collection of said taxes, together with existing cash on deposit, available and sufficient to pay said obligation at maturity; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, that the Mayor be authorized to issue a promissory note of the City (a true and correct copy of which is attached hereto as Exhibit "A", incorporated by reference herein, and made a part hereof for all purposes), to be designated "Tax Anticipation Note for the Fiscal Year Beginning October 1, 1980, Ending September 30, 1981," such note to be in the principal sum of Forty-two Thousand Eight Hundred Dollars ($42,800.00), to bear interest at the rate of nine per cent (9$) per annum until maturity, providing for ten per cent (10~) per annum interest on matured unpaid principal and interest from date of maturity until paid, and ten per cent (10$) attorney's . fees, such note to be due and payable on or before the 30th day of September, 1981; and that said note be sold by the City to Bayshore i • -2- Payment hereof is secured by an appropriation from current tax revenues and cash on deposit of the City of La Porte. A certified copy of the Resolution authorizing the borrowing of the sum of FORTY- TWO THOUSAND EIGHT HUNDRED DOLLARS ($42,800.00) and the issuance of this Tax Anticipation Note, is hereto attached. , CITY OF LA PORTE ATTEST: i City ecretary ..~, ~ , ~ / , ~, ~~ ~~ -, . ,~ 1 i~ '1'' • ' •' ~ , ~~ ~~~ .. • s f • • CITY OF LA PORTE INTER-OFFICE MEMORANDUM J T0: Jim Hudgens,~ ty Ma age~~ DATE: June 30, 1981 ~,; f FROM:. Jerry Hodge, it r of Public Works Mary Davis r sing/Personnel Director ' Stan Sherw od, P'arks and Recreation Director SUBJECT: Office Furniture For New Public Works Facility After reviewing all bids submitted on the office furniture for the new Public Works facility, we found that most did not meet minimum specifications. Many bidders did not bid all items, bid lessor quality items, bid desks only, and there were bidders that did not use the proper bid forms. After evaluation of the two (2) bids that were not disqualified, it is our recommendation that the City award the bid to Finger Office Furniture, in the amount of THIRTY NINE THOUSAND FOUR HUNDRED THIRTY ONE DOLLARS AND THIRTY ONE CENTS, ($39,431.31). Justification for awarding the bid to Fingers Office Furniture is: 1. Delivery of all furniture will be by September 1, the anticipated completion date of the Public Works facility. 2. Meets all specifications. ,Fred F. Hunter Company: 1. Anticipated delivery date is October 1. 2. Several items did not meet specifications. Attached you will also find an evaluation sheet of both companies. If you find you should have any questions, please advise. JH/lw Attachment ~, ,. • ~ - BELOW _ ITEM UANTITY FINGERS HUNTER SPECS UALIT3~ Secretarial Desk 4 $ 4,477.20 $ 3,138.64 Secretarial Chairs 5 1,148.00 1,085.05 Side Arm Chair 26 5,418.00 4,888.78 Wall Clock 1 62.00 51.88 Walnut Table 1 222.18 303.92 Sofa 1 519.40 421.66 4 Drawer Lateral Files 42" 8 3,310.24 3,058.56 Desk 36" X 72" 2 1,947.40 1,148.30 Conference Chairs 10 2,261.00 2,028.10 Conference Table 1 436.80 413.92 Worktables 12 5,099.30 4,782.12 Desk Chairs 9 2,895.80 2,373.15 Reclining Couch 1 340.00 670.00 • Coffee Server 1 50.00 238.00 Storage Cabinet 2 239.40 233.12 Stacking Chairs 66 3,420.12 2,620.98 Folding Tables 10 1,127.00 1,014.40 Single Dolly 2 252.76 192.08 Desk 36" X 66" 7 4,352.95 6,581.12 36" X 36" Walnut Table 1 263.90 250.12 Swivel Tilt Chair Barheight 1 203.70 174.30 Secretarial Desk 1 825.56 1,201.53 36" Round Table Walnut 3 558.60 -0- TOTAL $39,431.31 $36,869.77 .a 1 w r~ • CITY OF LA PORTE~ INTER-OFFICE t•1Et•lOR.1iJDUt~I • T0: J. R. Hudgens_ SATE: June 30, 1981 FROt•1: D. A. Paulissen S U 6 J E C T: Sewer Extension • Top Hat Lounge The Top Hat Lounge on North Broadway has a septic system that has failed to function properly. This has allowed a small " amount of uxtreated sewer to drain into the city easement on North Broadway in front of this building. I have been in ' contact with Mr. & Mrs. Alonzo Gray, owners, concerning this " problem. They feel that it would be more cost effective to do a utility extension than to rehabilitate the present . septic system. This would require a 400 foot sewer extension and the enclosed estimate indicates an approximate cost of $2,630.00. My conversations with you indicated that some form of payment schedule could be worked up to enable this much needed extension to progress. The Top Hat Lounge has recently been robbed and Mr. & Mrs. Gray can only put down $630.00 initially. The owners would like a 36 month payback schedule keyed to their water bill. I have explained that failure to pay the water bill would result in a water cutoff and consequently a shut down of all business activity. Enclosed you will find a copy of this estimate. I will provide any other information you may require. DrIP/dsw cc: Council (9)~ Betty Waters Knox Askins Jerry Hodge • ~~ 1 " ,. .\ _. • ~_~~ ~-- ~~ ESTIMATED COSTS FOR WATER & SEWER EXTENSION - DATE Ilal 8! ' _____ CONTRACTOR/OWNER D P ~A T - LECAL DESCRIPTION JOD ADDRESS _ ~• ~~q-cLc~,c,.[~ ` E:CTEVSION AGREEMENT SIGNED (DATE) ' DEPOSIT $ RECEIPT 0 WORK TO BE DONE BY:' CITY CONTRACTOR/OWNER BID WATER EXTENSION FEET DATE COMPLETED •_ Total Material Cost $ Total Labor Cost $ Total Equipment Cost$ Total Extension Cost$ = SEWER EXTENSION DU' FEET • Total Material Cost $ 1150 Total Labor Cost $ Total Equipment Cost $ 9 ~ b Sao Total Extension Cost $ ~_~g b E;~CiNEERI:rC FEES $ TOTAL WATER AND/OR SEWER EXTENSION COST WATER ACCOUNT /i I"1SPECTED BY DATE COMPLETED Y~ . SEWER ACCOUNT CODE ENFORCEMENT APPROVAL DATE DATE CO"~•`1EVTS • • CITY OF LA PORTE INTER-OFFICE MEMORANDUM T0: J. R. Hudgens DATE: July 7, 1981 FROM: Dlissen SUBJECT: Top Hat Lounge As council requested, I talked with Mr. & Mrs. Alonzo Grey at 10:00 A.M. on 07-07-81. I informed them of Council's discussion of last meeting and asked if they could get a loan in the amount of of the extension cost. Mr. Grey told me that they could not get such a loan. Again it should be noted that this is an existing structure that has had a problem develop, not a new structure in need of utilities. The Greys have already spent some $1600.00 in an . effort to repair the existing septic system to no avail. There are only two possible alternatives: (1) allow a payment schedule for the work; or (2) close the business to abate the health hazard. DAP/dsw cc: Council (9) Betty Waters Knox Askins I rti