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HomeMy WebLinkAbout1984-01-18 Regular Meeting• • • MINUTES OF THE REGULAR MEETING OF THE LA PORTE CITY COUNCIL JANUARY 18, 1984 1. The meeting was called to order by Mayor Gline at 7:00 P.M. Members of the City Council Present: Mayor Virginia Cline, Councilpersons John Longley, Kevin Graves, Lindsay Pfeiffer, B. Don Skelton, Linda Westergren Members of the City Council Absent: Councilpersons Norman Malone, Ed Matuszak, Deotis Gay Members of the City Staff Present: City Manager Jack Owen, City Attorney Knox Askins, City Secretary Cherie Black, Director of Administrative Services Bob Herrera, Fire Marshal Paul Hickenbottom, Purchasing Agent Jackson Ray Others Present: Neil Bishop of Turner Collie & Braden; Linda • Castleberry, Pasadena Citizen; Arlene Arends, Bayshore Sun- Broadcaster; Sherri Carver, Baytown Sun; 7 citizens 2. The invocation was given by City Attorney Askins. 3. Council considered approving the minutes of the regular meeting held January 4, 1984. The following corrections were noted by Councilperson Skelton: Item 4: Should reflect that Councilpersons Pfeiffer & Gay abstained (were not present at .Dec. 14 meeting). Item 5: Should reflect that Councilperson Pfeiffer abstained (was not present at the Dec. 28 meeting). Item 9: Should reflect that the motion was made by Councilperson Gay Motion was made by Councilperson Skelton to approve.. the minutes of the January 4 meeting as corrected. Second by Councilperson Westergren. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Longley, Graves, Pfeiffer, Skelton, Westergren and Mayor Cline • Nays: None • Minutes, Regular Meeting, La Porte City Council January 18, 1984, Page 2 4. Council considered approving a contract to retain Hugh Landrum as the City of La Porte's tax assessor. Motion was made by Councilperson Pfeiffer to approve the con- tract to retain Hugh Landrum`as the City's tax assessor. Sec- ond by Councilperson Graves. A motion was made by Councilperson Longley to amend. the motion and make the contract for one year rather than three years. Second by Councilperson Westergren:. After discussion, Councilperson Longley rephrased his amended motion to read "a three-year contract with an annual December 1, 30-day notice, option to cancel". The amended motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Longley, Graves, Pfeiffer, Skelton, Westergren and Mayor Cline Nays: None • The original motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Longley, Graves, Pfeiffer, Skelton, Westergren and Mayor Cline Nays: None 5. .Council considered accepting-the proposed compliance schedule on sewer service for College View Municipal Utility: District. Motion was made by Councilperson Westergren to accept the_com- pliance schedule for sewer service for College View Municipal Utility District. Second by Councilperson Longley. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Longley, Graves, Pfeiffer, Skelton, Westergren and Mayor Cline Nays: None 6. Council considered an ordinance updating the Smoke Detector Ordinance. City Attorney Askins read: AN ORDINANCE AMENDING THE 1982 EDITION OF THE STANDARD BUILDING CODE,. OR CURRENTLY ENFORCED BUILDING CODE, AS AMENDED, AND ALSO KNOWN AS THE BUILDING CODE OF THE CITY OF LA PORTE; BY AMENDING SECTION 1125, SMOKE DETECTOR SYSTEMS, REQUIRING AND REGULATING SMOKE-DETECTORS; • PROVIDING A SEVERABILiTY CLAUSE; PROVIDING THAT ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE SHALL BE FINED IN ANY SUM NOT MORE THAN TWO HUNDRED DOLLARS ($200.00); CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETING LAW; CJ • Minutes, Regular Meeting, La Porte City Council January 18, 1984, Page 3 AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Skelton .to adopt Ordinance No. 1093-B as .read by the City Attorney. Second by Council- person Pfeiffer. .The motion .carried, 6 ayes and 0 nays. Ayes: Councilpersons Longley, Graves, Pfeiffer, Skelton, Westergren and Mayor Cline Nays: None 7. Council considered approving the taxi permit application of Gary Webb. It was pointed out that our current taxi ordinance is very out of date and that the insurance required on the taxis is not nearly sufficient, and that any permits granted between now and the time the new taxi ordinance is adopted should have the stipulation in the permit that the insurance will be brought into line.. • After discussion, motion was made by Councilperson Skelton to approve the taxi permit application of Gary Webb with the sti lation that he carry insurance on his vehicles in the minimum amount of $100,000, $200,000 and. $50,000. Second by Council- person Graves. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Longley, Graves, Pfeiffer, Skelton, Westergren and Mayor Cline Nays: None 8. Council considered a resolution approving the candidates for The Texas Municipal League Workers' Compensation Insurance Fund Board of Trustees.. Those now serving who are up for re- election are Carl L. White, R. Marvin Townsend, F. William Hoermann, L. Don Dodson and Alfred H. Koebig. Motion was made. by Councilperson Longley to vote to reappoint the above named members of the TML Worker' Compensation Insur- ance Fund Board of Trustees. Second by Councilperson Pfeiffer. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Longley, Graves, Pfeiffer, Skelton, Westergren and Mayor Cline Nays: None 9. Council considered awarding the annual contract for janitorial supplies. • • Minutes, Regular Meeting, La Porte City Council January 18, 1984, Page 4 Motion was made by Councilperson Westergren to award the annual contract to .four (4) low bidders for different sup- plies: Groves Industrial Supply, Hunter Chemical, Morse Wholesale and Allstates Chemical Company.- Second'by Council- person Skelton. The motion carried., 6 ayes and O nays. Ayes: Councilpersons Longley,, Graves, Pfeiffer, Skelton, Westergren and Mayor Cline Nays: None 10. Council considered setting a date. for public hearing on the rezoning request of Decker McKim to rezone La Porte Outlots 18, 19, 20, 21 and 22 from residential to commercial. Motion was made by Councilperson Pfeiffer to .set February 15 as the date for ublic hearing on the rezonin of Outlots 18, 19, 20, 21 and 22 from residential to commercia Second by Councilperson Skelton. The motion carried, 6 ayes and 0 nays. • Ayes;: Councilpersons Longley, Graves, Pfeiffer, Skelton, Westergren and Mayor Cline Nays: None 11. Administrative Reports: Mr. Owen reported that the traffic signal at Myrtle Creek and Spencer Highway will be put into service as soon as the deli- very and installation of the controlling device is completed. This should be within the next two weeks. Mr. Owen reminded Council of the Special Called Meeting to be held at 5:00 P.M. on January. l9 to approve the bond notice of sale on the bonds .College View will issue. 12. Council Action: Longley: Thanked-staff and Public Works for finally getting started on demolishing the old sewer plant in Fairmont Park. It's a welcome relief and he appreciates it very much and knows the residents are pleased also. Graves: Requested a short executive session on a personnel matter . r: Pfeiffer: Requested staff to review all policies.. regarding streets, water and sewer extensions, etc., and come back to Council with written policies so there will not be any problems in the future. • • • Minutes, Regular Meeting, La Porte City Council January 18, 1984, Page 5 Skelton: Requested that Council start receiving the monthly financial statements again. Reported on the H-GAC board meeting he attended.. Unfortunately did .not have. the cooperation and representation from our repre- sentatives of small cities that he expected.. He had. talked to Mayor Tom Reid of Pearland and Sandy Pickett from Liberty at length on the telephone about the status of the La Porte Muni- cipal Airport as a reliever airport and informed them that the FAA had established La Porte as a reliever, which the knew. He requested them to do everything in their power to see .that we kept that status. They not only did not work to do that, but favored the recommendation of the committee. Mr. Walt Cunningham took over the chairmanship of the committee recently after the untirely death of Mrs. Trma Hooks. He and the com- mittee have different conceptions as to reliever airports from what La Porte considers a reliever airport.. Mr. Skelton did all- he could to change the board's mind but the board is headed by judges who have been there many years, and-they feel if they appoint a committee then they'll listen • to the committee. Mr. Skelton had talked to Mary. Elizabeth Wilbanks, the repre- sentative from Baytown; he even made a motion to amend their motion, to allow Baytown and La Porte to come in since they were on the east side and both recognized as reliever airports. He got no second to his motion, even from the councilwoman from Baytown. Judge Ray Holbrook from Galveston made a motion to amend to include all 8 that had been taken out; he got a second from Mary Elizabeth Wilbanks, but no one voted on it. They did agree to have a study on the east side, which would in- clude La Porte, Baytown, Chambers and Liberty Counties, as well as Ellington. He understands that the staff talked to FAA of ter the meeting and FAA said. there was nothing to be real concerned with; they indicated that if H-GAC didn't put us on there as a reliever status that they would. Even though we lost the first round, he feels there is still a chance we will retain the reliever status through FAA after recommendation from the Airport Advisory Committee and H-GAC Board of Directors to the FAA. • Cline: Spoke with Commissioner Jim Fonteno and he said if City Council would pass a resolution requesting that Sylvan Beach be put back, it might help him in his efforts. with the • Minutes, Regular Meeting, La Porte City Council • January 18, 1984, Page 6 Commissioners Court to approve funding for the repair work that needs to be done there. She had written .him a letter asking him to consider it, and he said he .will have to have monies from the Court and not just from his precinct. Mr. Askins was asked to prepare the .resolution for passage at the next regular Council meeting. 13. The Council adjourned into executive session at 8:0$ P.M. and returned to the Council table at 8:26 P.M. 14. There. being no further business to be brought before the Council, the meeting was duly adjourned at 8:26 P.M. Respectfully submitted: ~~ Cherie Black City Secretary • Passed & Approved this the 1st day of February, 1984 . , Vi inia Cline, Mayor • • I - -- -- T0: Jack Owen FROM; Robert T~ Herrera Date• 1-5-84 City Manager • REQUEST FOR CITY COI.~NCIL AGEi~DA ITEM 1. Agenda Date Requested: 1-11-84 2. X Report Resolution Ordinance 3. Pro e,ct summary: As of January 1984, the Harris County Appraisal District will assume responsibility for appraising all taxable property within the City.. In our Industrial District HCAD will be responsible to .provide the City only with the values of the annexed and taxable portion of each industry. 4. Action Required: Approve contract with Hugh Landrum and Associates, Whereby Hugh Landrum is appointed Tax Assessor for the City with the responsibility of seeing that HCAD properly assesses property within the City and its Industrial Districts as well as ascer- taining that the Industrial District contracts are properly handled. 5. Alternative: Reject Staff Recommendation. • 6. Recommendation: Staff. recommends the hiring of Hugh Landrum and the appointment ;of same as the City's Tax Assessor with responsibilit for the 2'ax Assessory functions of the City and the overseeing of Industrial District-Contracts. The proposed agreement would cover the calendar years 184, 1985,~and 1986. The fee for this service is to be $32,000.00 per year. 7. Exhibits: See Contract . S,Availability of Funds: X General Fund Water/Waste~rater Capital Improvmt. General Revenue Sharing Other Account Number: 001-600-603-507 Funds Available: X Yes No 1 o e r i~I' :~eFY'~Y~'~ F.ecuested By 9,Ap ov d for Cit~.,Council Age da ~~~ City ~ anage; Daie • STATE OF TEXAS X KNOW ALL MEN BY THESE PRESENTS: COUNTY OF HARRIS X WHEREAS, the Mayor anti City Council of the City of La Porte, Texas, are concerned that properties within the Industrial District of the City and having Industrial District Contracts, continue to be taxed and to make "in-lieu of taxes" payments in accordance with their current contracts; and ~~ WHEREAS, beginning in 1984, the Harris County Appraisal District will assume responsibility for appraising all taxable property within these Industrial Districts, but will be responsible to provide the City of La Porte only the values of the annexed and taxable portion of each industry, the unannexed portion being subject to "in-lieu of taxes" payments under contract and outside the jurisdiction of the Harris County Appraisal District where the City of La Porte is concerned, and WHEREAS, the firm of Hugh L. Landrum & Associates, Inc. has proposed to the City of La Porte, Texas, that a Contract be entered into between that firm and the City of La Porte, said Contract to appoint Hugh L. Landrum, President of Hugh L. Landrum & Associates, Inc., as Tax Assessor for the City of La Porte with responsibility for the tax assessing functions of the City as well as ascertaining that the Industrial District Contracts are properly handled. The tax assessing function would require working with the Harris County Appraisal District to obtain an accurate listing of all taxable properties within the City; working with the City Administrators to meet deadlines and establish proposed tax rates; get tax roll and tax statements prepared; and other functions as required of a Tax Assessor. Concerning the Industrial District Contracts, he will be responsible to see that the annexed portions of the Industrial Districts are properly assessed using the Harris County Appraisal District values and that the unannexed portions be appraised by his firm and the "in-lieu of taxes" payments be calculated and billed in accordance with the individual Industrial District Contracts. The proposed Contract between the City of La ,Porte and Hugh L. Landrum & Associates, Inc. would cover the calendar years 1984, 1985,; and 1986. The fee for these services to be THIRTY-TWO THOUSAND DOLLARS ($32,000.00) per year for each of the calendar years 1984, 1985, and 1986, and WHEREAS, the P9ayor and City Council for the City of La Porte, Texas, find that the firm of Hugh L. Landrum & Associates, Inc. has performed the services called -1- vZ- .. . • • for in prior contracts in a completely satisfactory manner, and having adequately demonstrated their skills and expertise in the matter of making appraisals and handling Industrial District Contracts, and the firm's President, Hugh L. Landrum is completely familiar with-.the taxable property in the City of La P'grte and the Industrial District Contracts, and is certified by the State of Texas, as Tax Assessor under a Contract with his firm; now IT IS THEREFORE AGREED by and between the City of L~ Porte, Texas, acting herein by its duly authorized Mayor and City Council, FIRST PARTY, and the firm of Hugh L. Landrum & Associates, Inc. of Houston, Harris County, Texas, SECOND PARTY, as follows: SECOND PARTY AGREES: That Hugh L. Landrum will assume the duties of Tax Assessor for the City of La Porte • with responsibilities as follows: _ 1. Work with the Harris County Appraisal District to apprise them of the area of each industrial plant that is annexed by the City of La Porte, and, therefore, subject to their assessment and a City ad valorem tax. This will apply to newly annexed areas of the City as well. 2. See that he and/or his firm appraises the unannexed portion of each industry that has an Industrial District Contract with the City and prepare the billing for "in-lieu of taxes" payment for each. 3. Obtain a listing from the Harris County Appraisal District of all taxable property in the City, review the property as possible for accuracy and equity, and report to the City Administration and Council the findings. 4. Make a report to the City Administrators of the estimated tax assessment and "in-lieu of taxes" values, assist them in preparing an effective tax rate, and assist as necessary in establishing an actual tax rate to provide the necessary funds for the City. 5. Work with the City on any new Industrial District Contracts and in re-negotiating the present Contracts prior. to their expirations in 1986. • 6. Work with the City Administration, the Mayor, and the City Council to promote the welfare of the City in connection with ad valorem taxes and with Industrial management of the area. FOR AND IN CONSIDERATION of the skilled services, technical knowledge, and experience of SECOND PARTY in the performance of the duties and obligations of Tax Assessor, the appraisal of those portions of industries subject to an "in-lieu of taxes" payment, and the information and assistance given to the City of La Porte, Texas, FIRST PARTY agrees and obligates itself to compensate SECOND PARTY by payment to SECOND PARTY the sum of THIRTY-TWO THOUSAND DOLLARS ($32,000.00) for each of the calendar years 1984, 1985, and 1986, equal payments to be made quarterly upon • -2- 3 ' • • the submission of a statement by SECOND PARTY to the City. The City shall furnish all materials and supplies for this work that are to remain the property of the City of La Porte, Texas. ~~ THE EXECUTION OF THIS CONTRACT is authorized by proper resolution duly adopted by the Mayor and City Council of the City of La Porte,. Texas, and , entered upon the Minutes of such Council. :J: EXECUTED IN SEVERAL DUPLICATE ORIGINALS by order of the Mayor and City Council of the City of La Porte, Texas, on this day of ,1983. CITY OF LA PORTS, TEXAS • CHECKED: CITY ATTORNEY ATTEST: CITY CLERK • -.3 - • BY HUGH L. LANDRUM & ASSOCIATES., INC. ~ ~ BY ~ :~C ~~~ ` . HUGH L. LANDRUM, PRESIDENT • i c: PROPOSED COMPLIANCE SCHEDULE FOR COLLEGE VIEW MUD WASTEWATER TREATMENT PLANT PERMIT N0. 10921-01. • ~J Presented by The City of La Porte to the Texas Department of Water Resources January 1984 SECTION I - BACKGROUND INFORMATION • I-1 General College View Municipal Utility District (MUD) is located in Harris County in the western portion of the City of La Porte, Texas. The District is bounded on the north by the La Porte - Spencer Highway, on the east by Spenwick MUD, on the south by Fairmont Parkway, and on the west by San Jacinto College. The area was recently annexed by formal ordinance by the City of La Porte on December 28, 1983. After a 90-day period from this date, in which time the District is to complete any remaining business, the District will be dissolved. The College View MUD area encompasses approximately 477 • acres. Existing development consists of approximately 600 single-family residential units and six commercial establish- ments. Construction of approximately 200 homes within the District is planned for the next two years. Existing Wastewater Treatment Facilities The District's existing sewage treatment facility consists of a prefabricated, activated sludge treatment plant which was originally designed for 400,000 gallons per day (gpd). Because the State design criteria were revised in 1981, and more strin- gent effluent requirements are now imposed by the Texas Department of Water Resources (TDWR) on this plant, its effective capacity has been reduced substantially. • The major deficiency of this facility is that it was not designed to meet the stringent effluent standards of 5 mg/1 TumerCdiie~Braclen Inc. _ __ I-2 • BO DS, 12 mg/1 TSS and 2 mg/1 NH3-N required for the Clear Creek watershed. Using the original construction drawings and the latest State design criteria, the capacity of each individual treatment unit was calculated. As shown in Table 1, the plant has an average capacity of only about 80,000 gallons per day (gpd) assuming a peak to average flow ratio of 4. This capacity is limited by the chlorine contact basin. The next most critical unit is the final clarifier which limits the capacity to 120,000 gpd. Higher peak flows would result in less capacity. A discussion with the Texas Department of Water Resources District 7 (Deer Park) personnel generally confirmed the evalu- • ation. The plant is currently treating an average flow of approximately 210,000 gpd and is not meeting the effluent stan- dards. Thus, either a major modifica~ diversion of the flow to the La Porte necessary to treat the projected 1986 290,000 gpd. Since the existing facility is a treatment plant, it will be difficult lion, a new facility, or treatment plant appears daily average flow of pre-engineered, package to increase the capacity by modifying existing units. Thus, the more likely means to provide additional capacity to serve the needs of College View MUD and to meet the permitted effluent standards, will be either a new facility or the diversion of flow to the La Porte's main treatment plant. • Turr~rCollie~Braden Inc. s I-3 • TABLE 1 - UNIT CAPACITY OF EXISTING COLLEGE VIEW MUD PLANT Average Peak Lift Station 0.40 mgd* 1.60 mgd Aeration Basin (with nitrification) 0.38 mgd --- Blower 0.32 mgd --- Clarifier 0.12 mgd* 0.49 mgd Chlorine Basin 0.08 mgd* 0.34 mgd Digester 0.53 mgd --- *Based on a peak average flow ratio of 4. Sewer Master Plan for the City of La Porte • The City of La Porte is currently in the process of prepar- ing a wastewater master plan for the the purpose of defining system improvements required to rectify existing deficient ele- me nts and to serve future development within its planning area. Two projects of major importance identified in the study are construction of a relief trunk sewer extending from the La Porte main sewage treatment plant to the College View area and enlargement of the La Porte Wastewater Treatment Plant to accomo- date the high peak wet weather flows. The primary intent of the trunk sewer project is to relieve the existing overloaded conditions in the 21-inch sanitary sewer currently serving the Fairmont Park and Lomax areas adjacent to College View. Construction of the proposed relief trunk will • provide adequate sewer capacity in the area, including College TurrterCollie c~Braclen Inc. ~ • I-4 • View; thus the master plan also calls for the abandonment of the College View MUD plant and the diversion of wastewater to the La Porte main plant for treatment. While construction of the relief trunk sewer is underway, the existing La Porte Wastewater Treat- ment Plant will be enlarged to provide increased wet weather capacity. As currently envisioned, these projects should be completed by early 1986. The planned diversion scheme is shown in Exhibit 1. It should be noted that line sizes shown are preliminary and may vary in the final wastewater master plan report. • C~ TumerCdlie c~Br~clen Inc SECTION II - PROPOSED COMPLIANCE SCHEDULE FOR THE II-1 COLLEGE VIEW MUD TREATMENT PLANT • In an effort to canply with terms of the existing College View MUD wastewater discharge permit (No. 10921-01) , the City of La Porte has voluntarily prepared this schedule of compliance for review by the TDWR. In accordance with the requirements of the existing permit, the following information is needed for the proposed compliance schedule. (1) A description of the noncomplying discharge including its impact upon the receiving waters; (2 ) Cause of noncanpl fiance; (3) Anticipated time the condition of noncompliance is expected to continue, or if such condition has been corrected, • the duration of the period of noncompliance; (4) Steps taken by the permittee to reduce and eliminate the noncomplying discharge; and (5) Steps to be taken by the permittee to prevent recur- rence of the condition of noncompliance. Responses to each item are as follow: (1) and (2) Based on the rated capacities of the existing treatment units, plant discharge may be non-compliant in the treatment levels of chlorination and total suspended solids discharged. (3) Noncompliance of effluent limitations can be expected to continue until design deficiencies are remedied or until wastewater flows from the service area are diverted to the La • Porte wastewater Treatment Plant. Since the City's master TumerCollie c~Braden Inc. ZI-2 • plan proposes the diversion of flow to the La Porte main plant in two years, existing noncompliance should cease upon comple- tion of the diversion in February 1986. (4) The City of La Porte plans several measures to reduce the noncompliant discharge during the interim period of design and construction of the proposed diversion and trunk sewers. These include altering pump station controls to equalize exist- ing hydraulic and organic loading, adding polymer feed facilities to enhance solids separation and increasing chlorine feed concen- tration. The noncompliant discharge will be eliminated following diversion of the College View service area to the enlarged La • Porte wastewater treatment facilities. (5) Recurrent conditions of noncompliant discharges will not occur following diversion of the College View treatment plant influent. Table 2 summarizes the above mentioned steps and presents an approximate time schedule for their implementation. TumerCollie~Brackn inc. I I -3 • • ~_ J TABLE 2 - PROPOSED COMPLIANCE SCHEDULE Item 1. Correct influent pumping deficiencies; add polymer feed facilities; increase chlorine feed concentra- t ion. 2. Design of La Porte Waste- water Treatment Plant Expansion, Fairmont Parkway Trunk Sewer and Diversion Sewer. 3. State Review of Plan and Specification. 4. Advertisement and Receiv- ing Bids. 5. Reviewing Bids and Contract Negotiation. 6. Construction of Trunk Sewer and Diversion Sewer. 7. Diversion of College View Service Area. 8. Construction of La Porte Treatment Plant Expansion. Project Start/Completion Duration Dates 4 months 2/1/84 - 5/31/84 5 months 2/1/84 - 6/30/84 1 month 7/1/84 - 7/31/84 1 month 8/1/84 - 8/31/84 2 months 9/1/84 - 10/31/84 15 months 11/1/84 - 1/31/85 --- 2/1/$6 20 months 11/1/84 - 6/30/86 TumerColiie~&aclen Inc. • • • T0: FROM: PAUL R. HICKENBOTTOM Date• 11-10-83 .City Manager FIRE MARSHAL ~... REQUEST FOR CITY COUNCIL AGEiJDA ITEM 2. Report Resolution 1. Agenda Date Requested: 12- 14 -8 3 X Ordinance • i it 3. Project Summary: UPDATE SMOKE DETECTOR ORDINANCE #1093-A ~~ 4. Action Required: ~ REVIEW AND APPROVAL BY COUNCIL ~~ 5. Alternative: LEAVE ORDINANCE P,S ADOPTED ~ 6. .Recommendation: APPROVAL BY COUNCIL 7. Exhibits: BACK-UP MATERIAL I I 4..,, ~~. 7r 'Y? ~ L PAUL F.eauesteci By 8,Availability of Funds: General Fund Water/Wastewater Capital Improvmt. General Revenue Sharing Other Account Number: Funds Available: Yes No ~ ~/ ' /' ~ 9. Approved for City Council Agenda I City Manager Date ~, ~• ', 3. Has sections implementation of the • no longer enforceable 4. Requires a b of affidavit does not the detectors. FIRE PREVENTION CITY OF LA PORTE INTER-OFFICE MEMORANDUM June 29, 1983 T0: Jack Owen, City Manager FROM: Paul Hickenbottom, Fire Marshal David Paulissen, Building Official SUBJECT: Smoke Detector Ordinance r~ This memo is in regards to Ordinance ;1093-A (Smoke Detectors). We would like to submit the following information and proposed ordinance revisions for your review and consideration. The City Council adopted Ordinance ~~1093 on September 13, 1977, and on March 19, 1980 the Ordinance was revised to its present format. This Ordinance is being jointly enforced by the Fire Marshal's office and the Code Enforcement Division. This Ordinance has also been credited with saving several lives since it was adopted in 1977. This Ordinance, as in the'case of many other Ordinances after they have been enforced for several years, is, in our opinion, in need of some revisions because of the following: The Ordinance in its present format: 1. Does not clearly define who is responsible for the testing, maintenance or replacement of smoke detectors installed to satisfy the requirements of this Ordinance. Areas of respon- sibility have been an unwritten policy in the past, and have created some problems in regards to the enforcement of this "= Ordinance. 2. Does not take into account any area that the City of La Porte may annex in the future which may have existing dwellings or dwelling units which would come under the guidelines of this Ordinance. which have present time tables for the original Ordinance. These time tables are because the time has expired. Lanket-type notarized affidavit. This type give an accurate account of the testing of .~ . Jack Owen ' June 29, 1983 Page 2 Therefore, it is our belief that the following proposed. revisions to Sections 4, 5, 6 and 7 will bring the Ordinance up to date by removing the unenforceable sections, clarifying areas of responsi- bilities and preparing the Ordinance for enforcement in areas proposed to be annexed in the future. • ORDINANCE N0. 1093-B . AN ORDINANCE AMENDING THE 1982 EDITION OF THE STANDARD BUILDING CODE, OR CURRENTLY ENFORCED BUILDING CODE, AS AMENDED, AND ALSO KPJOWN AS THE BUILDING CODE OF THE CITY OF LA PORTE; BY APiENDIPlG SECTIOPJ 1125, SMOKE DETECTOR SYSTEMS, REQUIRING AND REGULATING SMOKE DETECTORS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING THAT ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE SHALL BE FINED IN ANY SUM NOT MORE THAN TlJO HUNDRED DOLLARS ($200.00); CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE '~lITH THE OPEN MEETING LA6J; AND PROVIDING AN EFFECTIVE DATE HEREOF.• BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1. Section 1125 of the Standard Building Code, 1982 Edition, or currently enforced building code, heretofore adopted by the City Council of the City of La Porte, be, and the same is hereby amended to read as follows, to-wit: "Section 1125. SP10KE DETECTOR SYSTEMS. Every newly constructed dwelling and every newly constructed dwelling unit within an apartment house, condominium, duplex, townhouse, and every guest room in a hotel, motel, or boarding house, and every basement or cellar within such dwellings shall be provided with an Underwriters Laboratories Incorporated rated or Factory Mutual approved smoke detector, which may be either 120 volt A.C. or battery operated. Care shall be exercised to insure that the installation of all smoke detectors herein required will not interfere with the operating characteris- tics of the detector. Audibility of the alarm. l~lhen activated, all detectors herein required shall provide an audible alarm recognizable as such when sleeping room(s) door(s) is completely closed." SECTION 2. FINAL APPROVAL 1. Final approval for all smoke detector location(s) herein required for all. new and existing construction shall be the responsibility of the Fire Marshal or his duly authorized representative. 2. Final approval and inspection for all smoke detector installation herein required for all new and existing construction shall be the responsi- bility of the Chief Building Inspector or his duly authorized representative. SECTION 3. LOCATION OF S~10KE DETECTORS Unless otherwise specified herein, a smoke detector shall be mounted on the ceiling or wall in the hallway(s) giving access to the room(s) used for sleeping purposes The detector shall be located prior to or across from the entrance to the first room inside said hallway(s). If the detector is mounted on the wall, the complete unit shall not be located lower than twelve (12) inches from the ceiling. oRClr,ar~c~ No. s-s • 1. Dwelling(s) or guest room(s) without interior hallways. Ir: dwelling(s) or guest room(s) without interior hallway(s) giving access to a sleeping room(s), the detector shall be centrally located on the ceiling of the main room. Exception: Where main rooms have a cathedral-type ceiling, the detector shall be placed on an .individual basis to insure the placement will not interfere with the proper operation or 'periodic testing. 2. Two-story or studio-type dwellings. Two-story or studio-type dwellings where sleeping rooms are on an upper .level, the detector shall be placed in the center of the ceiling directly at the top of the stairway landing. 3. Multi-level sleeping rooms. Where sleeping rooms are located on two or more levels, two or more detectors shall be required and shall be placed in the locations herein designated. 4. Enclosed common hallways. In hotels, motels, and boarding houses where guest rooms open into a common enclosed hallway(s) or in apartments, • condominiums or townhouses where dwelling entranceways open into enclosed common hallway(s), smoke detector(s) shall be placed in said hallway(s) on the ceilings at distances that will insure the audibility of the alarm to the occupants. Where common rooms are shared in hotels, motels, boarding houses, apartments, condominiums, or townhouses, a smoke detector shall be centrally located on the ceiling in such room(s). SECTION 4. Responsibility for Monthly Testing, Repair or Replacement. a. It is the responsibility of .the tenant of an apartment house, condominium, duplex, townhouse, hotel, motel, or boarding house to test, at least monthly, the smoke detector in the area which they have leased or rented, to insure proper operation. b. It is the responsibility of the owner or authorized representative of said units to test, at least monthly, the smoke detectors located in common hallways and common rooms, to insure proper operation. c. It is the responsibility of the owner or authorized representative of said. units to immediately repair or replace any detector found to be . defective. d. It is the responsibility of the owner or authorized representative of said units, when a detector is found to be defective or missing in a vacant dwelling unit or guest room, to repair or replace said detector prior to the dwelling unit or guest room being reoccupied. e. It is the respondibility of the owner or authorized representative of said units, during the annual testing of the detectors, to remove all exist- ing batteries installed in the battery operated detectors and reinstall. new batteries in the detectors which meet the manufacturer's specifications. ,x„_ ..._ ORDINANCE N0. +093-B SFCTIO~; 5. Existing N':uiti-Family Q!ti~ellings • a. The owner or .authorized represen~ative of an existing condominium, duplex, townhouse, apartment house, hotel, motel or boarding house in an area annexed by the City of La ?orte, must install smoke detectors as specified in Section 3 of this Ordinance, within one (1) year from the official annexation date. b. The owner or authorized representative of an existing condominium, duplex, townhouse, apartment house, hotel, motel or boarding house now situated within the City of La Porte, must install smoke detectors as specified in Section 3 of this Ordinance, within thirty (30) days from the official notification date. SECTION 6. Notarized Affidavit and Annual Testing The owner or authorized representative of each apartment house, boarding house, hotel and motel situated within the City of La Porte shall, annually, not later than November 1 of each year, file a sworn and notarized affidavit with the Fire Marshal of the City of La Porte, certifying that they or their authorized representative have tested each smoke detector installed to • satisfy the requirements of this Ordinance, within the last sixty (60) days prior to the issuance of the affidavit and that it is in operable condition. The affidavit shall also include a list of room or apartment numbers and common hallways and common rooms :and the date when each detector was tested. SECTION 7. Existing Single-Family Dwellings The owner or authorized representative must install smoke detectors as specified in Section 3 of this Ordinance, in existina single-family dwellings situated within the City of La Porte, or areas annexed by the City of La Porte, when: Interior alterations, repair or additions are made requiring that a building permit be obtained from the Code Enforcement division. SECTION 8. If any section, paragraph, subdivision, clause, phrase, or provision of this Ordinance shall be judged invalid or unconstitutional, the same shall not affect the vaildity of this Ordinance as a whole or any part or portion thereof, other- than the portion so decided to be invalid • or unconstitutional. SECTION 9. In addition to and cumlative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this Ordinance. SECTION 1D. Ordinance No. 1093-A is repealed as of the effective date hereof. • OKUINNNCE ":J. ~0°3 •R SECTiO~d 1.1. Ary per:.o~~. as defined i n Section 1.07 (27) , Texas Penal Code, who shall violate an~~ provision of this Grdinance shall be deemed guilty of a misdemeanor and upon conviction shall be punished by a fine not to exceed Two Hundred Dollars {$200.00). Each violation and each day the violation continues shall constitute separate and individual offenses and shall be punishable accordingly. SECTION 12. -This -0rdinance shall be effective fourteen (14) days after its passage and approval. The City Secretary shall give notice of the passage of this Ordinance by causing the caption hereof to•be published in the official newspaper in the City of La Porte at least twice within ten (10) days after the passage of this Ordinance. SECTION 13. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meeting Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such aaritten notice and the contents and posting thereof. PASSED AND APPROVED, this the • ATTEST: City Secretary APPROVED: ity ttorney day of 19 CITY OF LA PORTE BY " IRGINIA CLINE, MAY R • _ • • December 8, 1983 To: LaPorte City Commission • Ref: Application for Taxicab Permit Dear Sirs: ~• This letter is to serve as application for a taxicab permit as outlined by the city ordinance. My name is Gary E. Webb and I reside at 5113 Crestway in LaPorte. The company to be permitted is Cadillac Cab Company, individually owned by Gary J. Webb. The location the busi- ness will be operated at is 421 W. Main St. in LaPorte. Property at this address is also owned by Gaz•y ~:. Webb. I am making application to operate two taxicabs within the City of LaPorte. Insurance will be carried through .Independent Consult2ng Agency, located at 911 Federal Rd. Suite Z Houston Tex. 77015 , meeting or exceeding the re- quirments of the city ordinance. I have researched a need for taxi service in the city of LaPorte for quite some time, and found that there is a need for the service; due to unavailability of other local cab service at different times, and will offer 24 hr. , radio - dispatched taxicab service to meet the citizens' needs at all times. I feel that my company will be a great asset to the city of LaPorte and it's citizens. Your consideration will • be greatly appreciated. Sin erly, G-~ ~~ Gary Webb • i ~ ~~ • ~~~~ RISK 6i INSURANCE MANAGEIv1ENT SERVICES January 4, 1984 ~ ELECTION NOTICE • • T0: A11 Fund Members FROM: Nominating Committee SUBJECT: Board of Trustees Election A Board of Trustees composed of 15 members governs the TML Workers' Compensation Joint Insurance Fund and TML Joint Self-Insurance Fund (liability and property insurance coverages). Fund members elect five of the Trustees each year (a complete list of current Board members can be found on Page 4). The following five candidates are currently serving on the Board of Trustees and are up for re-election. Please consider the five candidates listed on this ballot and indicate your choices by placing a check in the slot next to the name. Write-in candidates may be listed in the spaces at the end of the ballot. Please mail your ballot to: TML FUND 1020 Southwest Tower Austin, Texas 78701 All ballots must be returned by Friday, .January 27. Carl L. White Airector of Finance, City of San Antonio, since 1971; has served on the Board of Trustees since inception of the TML Fund in 1974. He is currently President of the Municipal Finance Officers Asso- ~ ciation (MFOA-National) and has likewise served as President of the MFOA-Texas Chapter. Mr. White's department includes the risk management division which has responsibility for all City of San Antonio risk and insurance matters. R. Marvin Townsend City Manager of Laredo; has served on the Board of • Trustees since 1974 and as Chairman of the Board for the past four years. He has 28 years of munic- ipal management experience having previously served ~~ r 1020 SOUTHWEST TOWER • AUSTI'~I, TExAS 78701 • (512) 478-6601 • • • • __ 1 i Page 2 ELECTION NOTICE ~~ • F. William (Bubba) Hoermann L. Don Dodson Alfred H. (A1) Koebig WRITE-IN CANDIDATES as City Manager of Corpus Christi for 14 years. Mr. Townsend likewise distinguished himself as President of the Texas City Management Association (1980-81). Councilman, City of Andrews; is completing two years of service on the Board of Trustees. He is President of the First National Bank of Andrews and provides the banking and investment management insights to the Board of Trustees' deliberations., Mayor of Bedford since 1972; has a rich background in municipal policy leadership and business manage- ment positions. In addition to his Tarrant County civic leadership posts, he has served on the TML Board of Directors for eight years, and as President of the Texas Association of Mayors, Councilmembers & Commissioners. Mayor Dodson is a Baylor graduate and owner of a nationwide oil marketing firm. One of three citizen members on the Board of Trust- ees. He brings more than 30 years of local govern- ment, general insurance management, and .civic leadership skills to the Board's decision-making process. His 16 years as Mayor of Seguin, 12 years on the TML Board of Directors, tenure as President of the Texas Municipal League (1971-72), and owner of a Seguin all-lines general insurance agency are examples of his broad-based experience. -• CERTIFICATE. I certify that the votes cast for candidates on the above ballot have been cast in accordance with the will of the majority o.f the members of the. governing body of the City of , as expressed by resolution of said governing body. ~- r~ i .c • M Page 3 ELECTION NOTICE Witness my hand-and seal of the City of , this the day of , 1984 • (City Secretary City Clerk) City of (SEAL) • 4 _"_, r=- .~ • s • • ~ e .-.i Page 4 ELECTION NOTICE TEXAS MUNICIPAL LEAGUE WORKERS' COMPENSATION JOINT INSURANCE FUND AND JOINT SELF-INSURANCE FUND • BOARD OF TRUSTEES Place 1 --Carl White, Director of Finance, San Antonio Place 2 --R. Marvin Townsend, City Manager, Laredo Place 3 --F. William Hoermann, Councilmember, Andrews Place 4 --L. Don Dodson, Mayor, Bedford Place S --Alfred H. Koebig, Seguin (Citizen Member) Place 6 --Ed Wagoner, General Manager, Texas Municipal Power Agency Place 7 --Georgia Langston, Director of Personnel, Bryan Place 8 --Rutha Waters, Councilmember, Waxahachie Place 9 --Donald S. Henderson, El Paso (Citizen Member) Place 10--Evelyn M. Lord, Mayor Pro Tem, Beaumont • Place 11--John C. Ross, Jr., Ci y Attorney, Lubbock Place 12--N. Alex Bickley, Dallas (Citizen Member) Place 13--Barbara Litchfield, Director of Personnel, Houston Place 14--Cesar Gonzalez, Mayor, San Benito Place 15--Richard D. Brown, TML Executive Director, Austin ~~ • U U T0: Jack Owen FROM: Robert T, .Herrera Date: 1-5-84 City Manager REQUEST FOR CITY COUNCIL AGEiJDA ITEM 2. X Report Resolution 1. Agenda Date Requested: l-1$-84 Ordinance 3. Project Summary: Advertised .sealed bids for the annual Chemical, Insecticide, and Janitorial Supply Contract were opened on December 19, 1983. A total of fourteen bid packages were mailed with nine bidders responding. 4. Action Required: Accept Staff Recommendation 5. Alternative: (a): Reject staff-recommendation. (b): Admend..staff recommendation and accept low bids without continuing contract the City has with Lone Star Brush and Chemical. 6. Recommendation: Staff recommends. that. the City of La Porte award one year contracts for its Chemical, Insecticide, and Janitorial supply needs from the following vendors on the basis of low bid meeting specifications: (l) Groves Industrial Supply (Janitoria (2) Hunter Chemical Company (Chemical). (3) Morse Wholesale, T (Chemical and Janitorial). (~) Allstate Chemical Co. (Chemical) and extend the current contract the City has with Lone Star Brush and Chemical. 7. Exhibits: Memorandum from Jackson Ray dated December 27, 1983. s.Availability of Funds: X General Fund Water/Wastewater Capital Improvmt. General Revenue Sharing Other Account Number:001-607-607-115 Funds Available: X Yes No Inventory Accnt. ` ~RR- ~ ~~ ~- 7 ~ ~eabes ed By e 9,Approved for City Council Agenda City titanager Da±e ~, INTER-OFFICE MEMORANDUM JACIUARY 1g , 1984 • TO: B. Herrera - Director of Administrative Services FROM: J. Ray - Purchasing Agent SUBJECT: Sealed Bid 410027 - Chemicals, Insecticides, and Janitorial Supplies Advertised sealed bids ~/0027 for the annual Chemical, Insecticide, and Janitorial Supply Contract were opened and read in City Council Chambers December 19, 1983 et 4 p.m. A total of fourteen bid packages were mailed out with nine bidders re- sponding. _ I recommend signing contracts with the vendors displayed below on the basis of low bid meeting specifications. 1. Groves Industrial Supply: Award Items 11009,025,026,027, and 028 on the basis of low bid meeting specifications. 2. Hunter Chemical Company: Award Items 41014,015, and 023 on the basis of low bid meeting specifications. 3. Morse Wholesale Inc.: Award Items 41001,003,005,006,008,011,012,013,018,019,020, 021,022, and 029 on the basis of low bid meeting specifications. 4. Allstates Chemical Co.: Award Items 41004 and 030 on the basis of low bid meeting • specifications. I decided to reject bids on items 11002,007,010,016,017 and 024 and continue to pur- chase them from Lone Star Brush and Chemical under the terms of our present contract. Prices under the current contract ure much more favorable than any of the other bids received for the purchase of these items. Lone Star Brush and Chemical did not return sealed bid 110027 and when contacted stated that they never received a copy of the bid. As noted in the final column of the bid tabulation, the majority of prices received this year indicate substantial price reductions in these supplies over 1982-83 levels. It is my opinion these lower prices can be attributed to the increased competition promoted by centralized purchasing and competitive bidding procedures. Items included on this bid are purchased by the Central Warehouse on an as needed basis throughout the fiscal year. I recommend that the City of La Porte award one year contracts to the aforementioned bidders with a proviso for escalation after six months if justifiable. I trust these recommendations will meet with your approval. JR/mb cc: D. J. S. L. • Attachm Root Hodge Gillett Maxey ent: Bid Tabulation i '~ ~~ ~~ • • • • MEMORANDUM CITY OF LA PORTE T0: Mayor and Council FROM: Planning and Zoning Commission SUBJECT: Request of Decker McKim, Decker McKim, Inc., Realtors to Rezone Lots 18, 19, 20, 21, and 22 of La Porte Outlots from Residential to Commercial DATE: January 11, 1984 Mr. Decker McKim met with the Planning and Zoning Commission on January 5, 1984, to request that Lots 18, 19, 20, 21, and 22 of La Porte outlots be rezoned from residential to commercial. Subject property is located at 26th Street and Spencer Highway at Battleground Vista. The Commission is respectfully requesting that Council consider this request at a public hearing. 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