HomeMy WebLinkAbout1984-02-08 Workshop MeetingI~
AGENDA
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WORKSHOP MEETING OF THE LA PORTE CITY COUNCIL TO BE HELD
FEBRUARY 8, 1984, IN THE COUNCIL CHAMBERS OF THE CITY HALL,
604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, BEGINNING AT
6:00 P.M.
1. CALL TO ORDER
~)-,'~ 2. REPORT ON PHASE I FOR AIRPORT MASTER PLAN BY COFFMAN
ASSOCIATES +- J. Hodge
B ( 3. DISCUSS PROPOSAL FROM WOODWARD-CLYDE GEOTECHNICAL CONSULTANTS
TO PROVIDE SOIL ANALYSIS FOR PROPOSED LANDFILL SITE - J. Hodge
C ~ ...Zr ~ 4 . REPORT ON STATUS OF FEMA PROJECTS -
~~ DISCUSS ADVERTISING FOR BIDS ON NEW PUMPER TRUCK FOR FIRE
__ DEPARTMENT - J. Sease ~ `~~,~'~~ ~~a,.. e .
~'. ~ 6. DISCUSS UPDATING ORDINANCE FOR TEXAS MUNICIP RETIREMENTd~~~~
SYSTEM BUY-BACK PROVISION ~- B. Herrera -`~~~~~j," ~ r
7. EXECUTIVE SESSION - V.A.T.S. - ARTICLE 6252-17, SECTION 2(E),
(F); (G) - (LE~~LAND ACQUISITION AND PERSONNEL)
8. ADJOURNMENT
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"iv: CITY MANAGER FROM: DATE:
Sr,-t,~[ Q W ~ N ~ Jerry L. Hodge February 1. 1981+
RE9,UEST FOR CITY COUNCIL AGENDA ITEM 2. x Report
1. Agenda Date Requested: February 8, 1984
Resolution
- ~ Ordinance
3. Project Summary:
Phase I Coordination Report for Airport Master Plan, to be presented by
Coffman Associates. Phase I outlines airport requirements, and justification
for proposed requirements.
4. Action Required:
None
5. Alternative:
6. Recommendation
7. Exhibits:
8. Availability of Funds: General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
Account Number: Funds Available: Yes No
9. Approved for City Council Agenda ~~
City t•4anager
ferry L. Hodge, Director of Public Works
equested By _
a - 3 - ~~f
Date
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
T0: Jack en~~~ Manager DATE: February 1, 1984
FROM: Jerry dge,.Director of Public Works
:_• q: ..
SUBJECT: Pha e I'Coordination Report - Airport !~?aster Plan
Steve Coffman, of Coffman Associates, has requested to be placed on the
City Council ~?genda for February S, 1984, to present the Phase I Coordination
Report, as outlined in the planning contract.
Included in the report will be inventory and data collection, activity forecasts,
facility requirements, and development alternatives. The report will be
distributed to City Officials, Texas Aeronautical Commission, and the Federal
Aviation Administration for study and comment.
If you should have any questions, please advise.
JLH/lw
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I•• 2 •
T0: CITY MANAGER FROM: DATE:
~~~ ~wG~,f Jerry L. Hodge February 1, 1984
REQUEST FOR CITY COUNCIL AGENDA ITEM 2. X - Report
1. Agenda Date Requested: February 8, 1984 Resolution
- ~ Ordinance
;. Project Summary: proposal from Woodward-Clyde Geotechnical Consultants to provide
soil analysis for proposed landfill site. Approximate cost $7,588.00.
(this firm was highly recommended by HDR. They have, in the past, worked
on other landfill sites).
4. Action Required:
Approve contract with Woodward-Clyde Geotechnical Consultants.
5. Alternative:
Purchase site without any site investigation.
6. Recommendation
Approve contract with Woodward-Clyde Geotechnical Consultants.
7. Exhibits:
Will be presented in Executive Session, due to. discussion of land purchase.
8. Availability of Funds: General Fund Water/?dastewater
X Capital Improvmt. General Revenue Sharing
Other
Solidwaste Studies ($63,000)
9.
Account Number: 015-600-806-507 Funds Available: X Yes Pro
_ Jerry L. Hod e Director of Publ' ?J
equested By
Approved for City Council Agenda .J
City !•9anager
~-- -~ - 8~
Date
1 { ~
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T0: CITY MAidAGER FROM: DATE: February 1, 1981+
SPtC~Ie 0 wG1.1 " ~ Jerry L. Hodge
REQUEST FOR CITY COUNCIL AGENDA ITEM 2. g Report
1. Agenda Date Requested: February 8, 1984 Resolution
Ordinance
3. Project Summary:
Update of status of FEMA projects for the Public Works Department.
4. Action Required:
None
5. Alternative:
6. Recommendation
7. Exhibits:
Attached.
8. Availability of Funds: General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
Account (Number: Funds Available: Yes Ago
~ /Jerry L. Hodge, Director of Public Works
`~% Requested By
7. F+p~rovea ror city Council Agenda(
~ ~enn~ti-- ~.- 3 -8~
City t•'k~nager Date
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
TO : _ . _
FROM:
SUBJECT : ~ tit
ac
~3e „~
ager DATE: February 2, 1984
ector of Public tdorks
ects - Public [dorks
Attached please find individual breakdowns of each Damage Survey Report,
(DSR), for costs incurred by damage caused by Hurricane Alicia. The amount
of each DSR is intended to be the total cost of repair or correction, with
750 of the amount to be grant eligible. The Cityy is responsible for the
remaining 25%.
Please note that although the City pays~25o of costs, a substantial part of
this cost is for force-account labor. Supplies, materials, and contract labor
and equipment represent the extraordinary expenses not normally incurred.
Insurance coverage is carried on the main Service Center building and the
large equipment storage shed. This coverage will pair for actual repair costs,
less a $100 deductible. FEMA will pay 75~ of the deductible, or 75% for each
structure.
Some hurricane related expenses were not grant eligible, and will be shown as
a direct cost to the City. These expenses are described on each individual
DSR report attached to this report.
In addition, some expenses were underestimated by FEMA, and the City can request
additional funding to cover these expenses, if justified. These additional
expenses are broken out by DSR on the attached report, and included in the
total estimated reimbursement by FEMA listed below.
The following is a breakdown of totals for expenses incurred, estimated FEMA
reimbursement, including supplemental funding request, and estimated cost to the
City for hurricane related damage to Public tdorks facilities.
Total Expenses - Public Works
Less Estimated FEMA Reimbursement
Estimated Total Cost to Cit;f
If' you should have any questions, please s.dvise.
JLH/lw
attachment
- $ 695,302
- 510,923
~ 184,379
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DSR N 13340
- DESCRIPTION: Burnable Debris Removal
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~iATED FEMA REIMBURSEP+lENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ -0-
$ 117,734
This project is completed. All expenses were within amount estimated by
FEMA, and no additional funds will be requested.
3
$ 519,546
470,937
•
$ 48,609
$ 470,937
353,203
$ 117,734
$ -0-
-0-
$ 470,937
353,203
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DSR ~ 83526
DESCRIPTION: Non-Burnable Debris Removal
STATUS: Complete
DSR AMOUNT: $ 43,205
EXPENSES TO DATE: 79,875
BALANCE AVAILABLE: $ (36,670)
EXPENSES TO DATE: $ 79,875
FEMA REIMBURSEMENT (75~) 32,404
CITY COST: $ 47,471
ADDITIONAL FUNDS TO BE REQUESTED: $ 36,653
ESTIi~IA'1'ED FEMA REIMBURSEMENT : 27 , 490
ADDITIONAL CITY COSTS: $ 9.16
TOTAL PROJECT COST: $ 79,875
TOTAL FEMA REIMBURSEMENT: 59,894
TOTAL CITY COST: ~ ~n nA~
This project is complete. The project costs were underestimated by FEMA, and
the City will request additional funding to cover these costs. Listed below
are the additional costs not allowed in the original DSR, or costs that were
underestimated.
,_ Equipment - no allowance for City-owned vehicles hauling
non-burnable debris. - $ 21,194
Labor - underestimated average wage of force account labor,
and~the total manhours. 8,747
Contract Equipment - underestimated number of hours needed
to haul non-burnable debris out of to~,m to trashfill. 14,280
Landfill fees - overestimated total cubic yards of non-burnahlP
debris.
Additional funding to be requested:
(7,568)
$ 36,653
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DSR ff 83329 F
DESCRIPTION• Public Works Main Building
STATUS: 20~ Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIOidAL FUNDS TO BE REQUESTED:
ESTIi~tATED FEMA REIMBURSEMENT:
P_DDITIONAL CITY '!?STS
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 1,143
$ 1,503
360
$ -0-
$ -0-
-0-
$ -0-
-0-
$ 100
75
$ -O-
$ 25
Some minor, essential repairs have been made, but major questions arise
as to the actual structural damage to the building. Because the deadline
for completion and requests for additional funding is February, 1985, the
City has retained a professional structural engineer to completely evaluate
the building, and if necessary, prepare specifications and bid documents for
repair. This structure is insured, and insurance will cover all repair costs
Tess $100 deductible. FEMA will pay 75q, or $75, of the deductible. Total
cost to the City will be $25.
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DSR # 83328
DESCRIPTION: Public Works Heavy Equipment Shed
STATUS: No repairs at this time
DSR_AMOUNT: $ 21,170
EXPENSES TO DATE: _0_
BALANCE AVAILABLE:
EXPENSES TO DATE: $ -0-
FEMA i~EIMBURSEMENT (~75%) -o-
cITY COST:
ADDITIOidAL FUNDS TO BE REQUESTED:
ESTIe~lA1'ED FEMA REIMBURSEP+IENT:
P.DDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 21,170
$ -o-
$ -o-
-0-
$ -0-
$ 100
75
$ 25
This structure is under study by a professional structural engineer. This
item will be evaluated with the main Public j~]orks.building, and repaired on
the basis of engineering needs.
This structure is insured, and insurance will cover all cost of repair, less
$100 deductible. FEMA will pay 75%, or $75, of the deductible. Total cost
to the City will be $25.
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DSR # 13344
"' DESCRIPTION: Protective Measures
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
$ 59,587
71,237
EXPENSES TO DATE:
FEMA REIMBURSEMENT~~(75~)
clTx cosT:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIF•iA1'ED FEMA REIMBURSEP+IENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 71,237
44 , 690
$ 26,547
$ 3,286
2,472
$ 824
$ 71,237
47,162
This project is complete. Some project costs, such as food and supplies,
were underestimated by FEMA, and additional funding will be applied for,
totaling $3,296.
Some costs are not eligible, and will not be submitted for reimbursement.
Examples of these costs are mileage on police and fire units, emergency
repairs of traffic signals and electrical lines, and some supplies, such
as rain coats and boots. Ineligible costs total $8,354•
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DSR ~ 96900 F
` DESCRIPTION: Traffic Control
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~tATED FEMA REIMBURSEP+IENT:
P_DDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 16,171
17,350
$ (1,179)
$ 17,350
13,012
$ x,338
$ -0-
-0-
$ -0-
$ 17,35
13,012
This project is complete. Although the expenses were over the
DSR amount, the difference is less than 10~ of the DSR amount,
and is eligible for funding without requesting additional funding.
CS
DSR N 75300
DESCRIPTION: Airport
STATUS: Complete
DSR AMOUNT:
EXPENSES TO .DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTI:~~iAT.ED FEMA REIMBURSEP+IENT:
P.DDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
U
$ (5,232)
$ 7,166
1,450
$ 5,716
$ 5,232
3,924
$ 1,308
$ 7,166
5,374
This project is complete. Additional funding will be requested to
cover expenses to repair the runway lighting system. When inspection
was made, power for the entire airport was out. Ldhen power was
restored, it was discovered that the runway lighting system was
damage.
.8
$ 1,934
7,166
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DSR # 55355
DESCRIPTION: Water Well #1
STATUS: Complete
DSR AMOUNT: $ 1,665
EXPENSES TO DATE: 2,700
BALANCE AVAILABLE:
EXPENSES TO DATE: $ 2,700
FEMA REIMBURSEMENT (75~) 1,249
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~iATED FEMA REIMBURSEP~IENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ (1,035)
$ 1,451
$ 1,035
776
$ 259
$ 2,700
2,025
$ 675
This project is complete. Repairs to roof were underestimated, and
additional funding will be requested to cover this expense.
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DSR # 55353
"~ DESCRIPTION: Water Well #3
STATUS: 90~ Complete
DSR AMOUNT: $ 7,399
EXPENSES TO DATE: 8,456
BALANCE AVAILABLE:
EXPENSES TO DATE: $ 8,456
FEMA REIMBURSEMENT'~(75%) 5,549
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIc~iA1'ED FEMA REIMBURSEP+IENT
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ (1,057)
$ 1,500
1,125
$ 375
$ 8,899
6,674
$ 2,225
This project is complete, with the exception of the installation of new
doors. FEMA underestimated the cost of roof repairs, and this additional
amount, along with the costs of doors, will be requested as additional
funding.
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DSR # 55354
DESCRIPTION: Water Well #~+
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIOiAL FUNDS TO BE REQUESTED:
ESTIc•tATED FEMA REIMBURSEMENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 2,239
3,429
$ (1,190)
$ 3,429
1,679
$ 1,750
$ 1,190
892
298
$ 3,429
2, 571
$ 85a
This project is complete. FEMA underestimated cost to repair roof.
City will request additional funding to cover. this expense.
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DSR N 55356
DESCRIPTION: Water Well #5
STATUS: Complete
DSR AMOUNT: $ 2,991+
EXPENSES TO DATE: 1+,580
BALANCE AVAILABLE:
EXPENSES TO DATE: $ 1+,580
FEMA REIMBURSEMENT (75~) 2,21+5
CITY COST:
ADDITIO:dAL FUNDS TO BE REQUESTED:
ESTIilA1'ED FEMA REIMBURSEMENT:
P_DDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
f'--=
$ 2,335
$ 1,586
1,189
$ 397
$ x,580
3 ,1+31+
$ 1,11+6
This project is complete. FEMA underestimated cost to repair roof.
City will request additional funding to cover cost of repair.
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DSR ~ 55352
DESCRIPTION: Waste Water Treatment Plant
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIO;JAL FUNDS TO BE REQUESTED:
ESTIi~~.A1'.ED FEMA REIMBURSEP+IENT:
P.DDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 15,396
12,279
$ 12,279
9,209
Repairs are complete. No additional funding necessary.
$ 3,117
$ 3,070
$ -0-
-0-
$ 12,279
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DSR # 66534 F
DESCRIPTION: Lift Station #1
STATUS: Complete
DSR AMOUNT: $ 2,134
EXPENSES TO DATE: 4,254
BALANCE AVAILABLE: $ (2,120}
EXPENSES TO DATE: $ 4,254
FEMA REIP~3URSEMENT (75~) 1,600
CITY COST: $ 2,654
ADDITIOidAL FUNDS TO BE REQUESTED: $ -0-
ESTIi~~iP.1'FD FEMA REIMBURSEPrIENT: -0-
HDDITIONAL CITY COSTS: $ _O_
TOTAL PROJECT COST: $ 4,254
TOTAL FEMA REIMBURSEMENT: 1,600
TOTAL CITY COST: $ 2,654
This project is complete. The control panel was replaced, but was
not eligible for FEMA funding because of age and condition. No
additional funding will be requested.
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DSR ~ 55358
DESCRIPTION: Lift Station #8
STATUS: 34q Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITX COST:
ADDITIO~dAL FUNDS TO BE EXPENDED:
ESTIE~~iA'i'ED FEMA REIMBURSEPrIENT
P_DDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 1,915
668
$ 1,21+7
$ 668
501
$ 1,21+7
935
$ 1,915
1,1+36
$ 312
$ 1+79
This project is approximately 31+~ complete. The only remaining task is
to replace the fence, which will be complete within two weeks.
No additional funding will be needed.
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DSR /{ 55361
DESCRIPTION: Lift Station 19
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~~ATED FEMA REIMBURSEP+SENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 436
436
$ -0-
$ 436
327
$ 109
$ -0-
-O-
$ -O-
$ 436
327
$ 109
This project is complete. No additional funding is needed.
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DSR # 55362
~~ DESCRIPTION: Lift Station #20
STATUS: Complete
DSR AMOUNT: $ 1,121
EXPENSES TO DATE: 2,496
BALANCE AVAILABLE:
EXPENSES TO DATE: $ 2,496
FEMA REIMBURSEMENT (75~) 841
CITY COST:
ADDITIOidAL FUNDS TO BE REQUESTED:
ESTIE•~~1'ED FEMA REIMBURSEPENT:
P.DDITIONAL CITY C0~^S:
TOTAL• PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ (1,375)
$ -0-
$ 2,496
This project is complete. The control panel was replaced, but was not
eligible for FENIA funding because of age and condition. No additional
funding will be requested.
$ -0-
$ 1,655
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DSR ~ 55359
DESCRIPTION: Lift Station #21
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
p.DDITIOidAL FUNDS TO BE REQUESTED:
ESTI_,~,ATED FEMA REIMBURSEPfIENT:
P_DDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
.~
$ 1,135
3,336
$ 3,336
851
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$ (2,201)
$ 2,485
$ -o-
-0-
$ 3,336
851
This project is complete. The control panel was replaced, but was not
eligible for FEMA funding because of age and condition. No additional
funding will be requested.
$ -0-
$ 2,485
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DSR ~ 55360
DESCRIPTION: Lift Station #22
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITiO:dAL FUNDS TO BE REQUESTED:
ESTIi~~lA1'ED FEMA REIMBURSEP~IENT
P.DDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 3,066
3,138
$ (72)
$ 3,138
2,354
$ 784
$ -O-
-O-
$ 3,138
2,354
This project is complete. Project costs are within 10~ of DSR
amount, and no additional funding is needed.
$ -O-
$ 784
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DSR f{ 55363
DESCRIPTION: Lift Station #30
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIOiJAL FUNDS TO BE REQUESTED:
ESTIi~i/-`.TED FEMA REIMBURSEMENT
P.DDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 1,365
1,075
$ 290
$ 1,075
806
$ 269
$ -O-
-0-
$ -0-
$ 1,075
806
$ 269
This project is complete. No additional funding is needed.
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T0: Jack Owen. FROM: Joe Sea.se Date: 1-17-84
City Manager Fire Chief !-
REQUEST FOR CITY COUNCIL AGEi•JDA ITEM 2. X Report
~.. 8_ Resolution
1. Agenda Date Requested: ~~-84 Ordinance
3. Project Summary: At the last budget hearings the idea of purchasing
a new pumper to be delivered during the 1984-1985 fiscal year
was discussed. Approximate•delivery time on a p~jper is one year.
4. Action Required: Council approval to advertise for bids.
5. Alternative: Not Bid.
6. Recommendation: Staff recommends that bids be taken on a pumper
to be delivered during the 1984-1985 fiscal year. This unit
would replace a truck that is 24 years old and presently~in
service. Expected cost $140,000.00.
7. Exhibits : None
g. Avai labi 1 ity of Funds:
Account Number:
4Jater/Waste.~rater
General P,evenue Sharing
_ Funds Available: Yes x tJo
'~~'CLCStCd F3V
9,P~(pprovl~d for City Council Agenda
General Fund
Capital Improvmt.
Other
Ci *_~ i•ianager Gate ~ ~
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T0: CITY MANAGER FROM: DATE:
.2f 2/84 '
• Jack ' Ow'eri ~ Bob Herrera • ~ ~
REQUEST FOR CITY COUNCIL~AGENDA ITEM 2. Report
1. Agenda Date Requested: February 8, 1984 Resolution
XX Ordinance
3. Project Summary:
Re-adoption of the Texas Municipal Retirement System's Buy-Back
Provision.
4. Action Required:
Council approval and adoption by Ordinance.
5. Alternative:
6. Recommendation
Recommend adoption of the Buy-Back Provision.
?. Exhibits:
See attached memorandum.
8. Availability of Funds: XX General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
Account "lumber:
Funds Available: Yes p?o
Requested 3y
9. Approved for City Council Agenda
~P~IQ/I.ll`-~
City .."•4anager Date
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MEMORANDUM
TO: Jack Owen, City Manager ~ DATE: 2/2/84
FROM: Bob Herrera,
Dir. of Adm. Services
SUBJECT: Texas Municipal Retirement System's Buy-Back Provision
This provision was last adopted by the City of La Porte on
November 5, 1980. This provision allows employees with previously
forfeited TMRS service to regain credit for that service, by
redepositing the amount previously withdrawn plus a 5~ per year
withdrawal fee. If the City adopts the Buy-Back Provision, they
would become obligated for matching the employee contribution at
retirement. Forfeited service that is purchased under this provision
is once again included in the creditable service needed by an employee
to qualify for a retirement benefit.
Under the City's present retirement plan, the 1984 contribution rate
is 4.94~;if the Buy-Back provision is adopted, the City's 1984
contribution rate will increase to 5.23
... ~O ~J
Bob Herrera,
Dir. of Adm. Services
RTH/md
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V~ Qµ REf~,~;~
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Or-dinance No. 1399
TEXAS MUNICIPAL RETIREMENT SYSTEM
AN ORDINANCE ALLOWING CERTAIN EMPLOYEES OF
THE CITY WHO HAVE TERMINATED PREVIOUS
MEMBERSHIPS IN TEXAS MUNICIPAL RETIREMENT
SYSTEM, TO DEPOSIT THE SUMS SO WITHDRAWN, PLUS
ANNUAL WITHDRAWAL CHARGES, AND ALLOWING
AND UNDERTAKING THE COST OF ALLOWING ANY
SUCH EMPLOYEE CREDIT IN SUCH SYSTEM FOR ALL
SERVICE TO WHICH SUCH EMPLOYEE HAD BEEN
ENTITLED AT DATE OF SUCH WITHDRAWAL, WITH
LIKE EFFECT AS IF ALL SUCH SERVICE HAD BEEN
PERFORMED AS AN EMPLOYEE OF THIS CITY.
TMRS-H
(Rev. 8/82)
WHEREAS, the actuary of the Texas titunicipal Retirement System has determined that
all obligations charged against the City's account in the municipality accumulation fund,
including the obligations arising as a result of this ordinance, can be funded by the City
within its maximum contribution rate and within its amortization period; and
WHEREAS, the City Council has determined that adoption of this ordinance is in the
best interests of the City; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTS, TEXAS:
Section 1. Pursuant to Section 63.003 of Subtitle G of Title 1108, Revised Civil
Statutes of Texas, 1925, as amended, the City of La Porte hereby elects to allow any member
of Texas Municipal Retirement Systemr~ who is an employee of this City on the 15th day of
February , 19 84 (1~, who has terminated a previous membership in said
System by withdrawal of deposits while absent from service, but who has at least 24 months
of credited service as an employee of this City since resuming membership to deposit with
the System in a lump sum the amount withdrawn, plus a withdrawal charge of five per cent
(596) of such amount for each year from date of such withdrawal to date of redeposit, and
thereupon such member shall be allowed credit for all service to which the member had been
entitled at date of termination of the earlier membership, with like effect as if all such
service had been rendered as a employee of this City, whether so rendered or not. The City
of La Porte agrees to underwrite and hereby assumes the obligations arising out of the
granting of all such credits, and agrees that all such obligations and reserves required to
provide such credits shall be charged to this City's account in the municipality accumulation
fund. The five per cent (596) per annum withdrawal charge paid by the member shall be
deposited to the credit of the City's account in said municipality accumulation fund; and the
deposits of the amount previously withdrawn by the member shall be credited to his or her
individual account in the employees saving fund of the System.
L- ~
(1) THIS DATE MAY NOT BE LATER THAN THE EFFECTIVE DATE OF THE ORDINANCE
t ' - t ~ 6
~~~ ~ ~~
f
TMRS-H (Continued) Page 2
Section 2. This ordinance shall become effective on the 15th day of
February , 19 8 4 , which is a date on or after the date set forth in
Section 1, above.
Passed and approved this the day of , 19
ATTEST:
City Secretary or Clerk
APPROVED:
Mayor
'~`'
TOTAL CITY EXPENDITURES
AS OF 12-31-83
DSR AMOUNT: - $ 733,570.86
~~-.
EXPENSES TO DATE: 732,919.38
BALANCE AVAILABLE:
EXPENSES TO DATE; $ 732,919.38
FEMA REIMBURSEMENT (75%) - 549,689.54
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED FOR OVERRUNS
ESTIMATED FEMA REIMBURSEMENT
LESS ADVANCE
ESTIMATED FEMA REIMBURSEMENT DUE
$ 651:48
S 63.619.88
$ 549,689.54
253,000.00
$ 296,689,54
INSURANCE COVERAGE
r r
~. .. .
DSR AMOUNT:
...~-.
EXPENSES TO DATE:
BALANCE AVAILABLE:
TOTAL CITY EXPENDITURES
AS OF 12-31-83
$ 733,570.86
732,919.38
$ 651:48
EXPENSES TO DATE: $ 732,919.38
FEMA REIMBURSEMENT (75%) 549,689.54
CITY COST: S 1A3,229.84
ADDITIONAL FUNDS TO BE REQUESTED FOR OVERRUNS $ 6'1.812.88
ESTIMATED FEMA REIMBURSEMENT $ 549,689.54
LESS ADVANCE ~ 253,000.00
ESTIMATED FEMA REIMBURSEMENT DUE $ 296,689.54
INSURANCE COVERAGE ~ ~ ~~ ~ ti~ ~ inn ~ ~~
• •
'ru: Cl'1'Y MANA~G~R FROM: DATE:
~ February 1. 1984
Sr,,~,1[ Q,,a~ N #' Jerry L.~ Hodge
REQ,UF.ST FOR CITY COUNCIL AGENDA ITEM
1. Agenda Date Requested: February 8, 1984
2. X Report
Resolution
Ordinance
3. Project Summary:
Phase I Coordination Report for Airport Master Plan, to be presented by
Coffman Associates. Phase I outlines airport requirements, and justification
for proposed requirements.
4. Action Required:
None
5. Alternative:
6. Recommendation
7. Exhibits:
8. Availability of Funds: General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
Account Number: Funds Available: Yes No
~rry L. Hoc
quested By
9. Approved for City Council Agenda
City 6'lanager
Director of Public Works
a - 3 - ~~
Date
0
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
T0: Jack en, 't Manager DATE: February 1, 1984
FROM: Jer e, Director of Public Works
SUBJECT: Ph e I oordin
~' ation Report - Airport Master Plan
Steve Coffman, of Coffman Associates, has requested to be placed on the
City Council Agenda for February 8, 1984, to present the Phase I Coordination
Report, as outlined in the planning contract.
Included in the report will be inventory and data collection, activity forecasts,
facility ^equirements, and development alternatives. The report will be
distributed to City Officials, Texas Aeronautical Commission, and the Federal
Aviation Administration for study and comment.
If you should have any questions, please advise.
JLH/lw
• •
T0: CITY MANAGER FROM: DATE: February 1, 1981+
SptC~lc Q W~~ ~ ~ Jerry L. ~ Hodge
REQUEST FOR CITY COUNCIL AGENDA ITEM 2. g Report
1. Agenda Date Requested: February 8, 1981+ Resolution
Ordinance
3. Project Summary:
Update of status of FEMA projects for the Public Works Department.
4. Action Required:
None
5. Alternative:
6. Recommendation
7. Exhibits:
Attached.
8. Availability of Funds: General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
Account Number:
y. ~pprovea for City Council Agenda (~
Q~ I ~ 1cGw~--
City P•'[anager
Funds Available:
'Jerry L. Hod,
Requested By
Yes No
Director of Public Works
~.- 3 -8~P
Date
;7
CITY OF LA PORTE
u
INTER-OFFICE MEMORANDUM
T0: ac
FROM:
SUBJECT: t t
alter DATE:
ector of Public Works
ects - Public Works
February 2, 198+
Attached please find individual breakdowns of each Damage Survey Report,
(DSR), for costs incurred by damage caused by Hurricane Alicia. The amount
of each DSR is intended to be the total cost of repair or correction, with
75% of the amount to be grant eligible. The City is responsible for the
remaining 25%.
Please note that although the City pays 25% of costs, a substantial part of
this cost is for force-account labor. Supplies, materials, and contract labor
and equipment represent the extraordinary expenses not normally incurred.
Insurance coverage is carried on the main Service Center building and the
large equipment storage shed. This coverage will pay for actual repair costs,
less a $100 deductible. FEMA will pay 75% of the deductible, or 75% for each
structure.
Some hurricane related expenses were not grant eligible, and will be shown as
a direct cost to the City. These expenses are described on each individual
DSR report attached to this report.
In addition, some expenses were underestimated by FEMA, and the City can request
additional funding to cover these expenses, if justified. These additional
expenses are broken out by DSR on the attached report, and included in the
total estimated reimbursement by FEMA listed below.
The following is a breakdown of totals for expenses incurred, estimated FEMA
reimbursement, including supplemental funding request, and estimated cost to the
City for hurricane related damage to Public Works facilities.
Total Expenses - Public Works - $ 695,302
Less Estimated FEMA Reimbursement - 510,923
Estimated Total Cost to City - $ 18+,379
If you should have any questions, please advise.
JLH/lw
attachment
i
DSR # 1331+0
DESCRIPTION: Burnable Debris Removal
STATUS: Complete
DSR AMOUNT: $ 519,546
EXPENSES TO DATE: 1+70,937
BALANCE AVAILABLE:
EXPENSES TO DATE: $ 470,937
FEMA REIMBURSEMENT (75%) 353,203
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~TATED FEMA REIMBURSEMENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 48,609
$ 117,734
$ -o-
-0-
$ 470,937
353,203
$ -0-
$ 117,734
This project is completed. All expenses were within amount estimated by
FEMA, and no additional funds will be requested.
•
•
DSR ~ 83526
DESCRIPTION: Non-Burnable Debris Removal
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
$ 43,205
79,875
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTII~iATED FEMA REIMBURSEP+IENT
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 79,875
32,404
$ 9,163
$ 19,981
This project is complete. The project costs were underestimated by FEMA, and
the City will request additional funding to cover these costs. Listed below
are the additional costs not allowed in the original DSR, or costs that were
underestimated.
Equipment - no allowance for City-owned vehicles hauling
non-burnable debris. $ 21,194
Labor - underestimated average wage of force account labor,
and the total manhours. 8,747
Contract Egui menu - underestimated number~of hours needed
to haul non-burnable debris out of town to trashfill. 14,280
Landfill fees - overestimated total cubic yards of non-burnable
debris. (7,568)
Additional funding to be requested: $ 36,653
$ (36,670)
$ 47,471
$ 36,653
27,490
$ 79,875
59,894
\~
•
DSR ~ 83329 F
DESCRIPTION• Public Works Main Building
STATUS: 20% Complete
DSR AMOUNT:
EXPENSES TO DATE:
$ 1,503
360
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIiiA'1'ED FEMA REIMBURSEMENT
ADDITIONAL CITY CASTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ l,li+3
$ -0-
$ -0-
-0-
$ -0-
-0-
$ 100
75
$ -0-
$ 25
Some minor, essential repairs have been made, but major questions arse
as to the actual structural damage to the building. Because the deadline
for completion and requests for additional funding is February, 1985, the
City has retained a professional structural engineer to completely evaluate
the building, and if necessary, prepare specifications and bid documents for
repair. This structure is insured, and insurance will cover all repair costs
less $100 deductible. FEMA will pay 75q, or $75, of the deductible. Total
cost to the City will be $25.
C]
DSR N 83328
DESCRIPTION: Public Works Heavy Equipment Shed
STATUS: No repairs at this time
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTII~iATED FEMA REIMBURSEPENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 21,170
-0-
$ -0-
•
$ 21,170
_n_
$ -0-
$ 100
75
$ -0-
$ 25
This structure is under study by a professional structural engineer. This
item will be evaluated with the main Public Works building, and repaired on
the basis of engineering needs.
This structure is insured, and insurance will cover all cost of repair, less
$100 deductible. FEMA will pay 75~, or $75, of the deductible. Total cost
to the City will be $25.
DSR N 13344
DESCRIPTION: Protective Measures
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~iATED FEMA REIMBURSEMENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 59,587
71,237
$ 71,237
44,690
•
~ (11.650)
$ 26.517
$ 3,296
2,472
$ 71,237
47,162
$ fi91t
~h nos
This project is complete. Some project costs, such as food and supplies,
were underestimated by FEMA, and additional funding will be applied for,
totaling $3,296•
Some costs are not eligible, and will not be submitted for reimbursement.
Examples of these costs are mileage on police and fire units, emergency
repairs of traffic signals and electrical lines, and some supplies, such
as rain coats and boots. Ineligible costs total $8,354•
i
DSR #
DESCRIPTION:
STATUS:
96900 F
Traffic Control
Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~iATED FEMA REIMBURSEtrlENT
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 16,171
17,350
$ 17,350
13,012
$ (1,179)
$ x+,338
$ -0-
-0-
$ 17,350
13,012
This project is complete. Although the expenses were over the
DSR amount, the difference is less than 10q of the DSR amount,
and is eligible for funding without requesting additional funding.
$ -0-
$ ~+ .338
DSR f! 75300
DESCRIPTION: Airport
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~IA'1'ED FEMA REIMBURSEPrIENT
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 1,93+
7,166
$ (5,232)
$ 7,166
i i~sn
$ 5,716
$ 5,232
3,92+
$ 7,166
5 , 37~+
This project is complete. Additional funding will be requested to
cover expenses to repair the runway lighting system. When inspection
was made, power for the entire airport was out. When power was
restored, it was discovered that the runway .lighting system was
damage.
$ 1,308
$ 1,792
1
DSR # 55355
DESCRIPTION: Water Well #1
STATUS: Complete
DSR AMOUNT: $ 1,665
EXPENSES TO DATE: 2,700
BALANCE AVAILABLE: $ (1,035)
EXPENSES TO DATE: $ 2,700
FEMA REIMBURSEMENT (75~) 1,249
CITY COST: $ 1,451
ADDITIONAL FUNDS TO BE REQUESTED: $ 1,035
ESTIt~iATED FEMA REIMBURSEP+~IVT : 776
ADDITIONAL CITY COSTS: $ 259
TOTAL PROJECT COST: $ 2,700
TOTAL FEMA REIMBURSEMENT: 2,025
TOTAL CITY COST: $ 675
This project is complete. Repairs to roof were underestimated, and
additional funding will be requested to cover this expense.
DSR #
DESCRIPTION:
STATUS:
55353
Water Well #3
90~ Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~•iATED FEMA REIMBURSEMENT
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 7,399
8,456
$ 8,456
5,549
$ (1,57)
$ 2.907
$ 1,500
1,125
$ 8,899
6,674
$ :~ 375
$ 2,225
This project is complete, with the exception of the installation of new
doors. FEMA underestimated the cost of roof repairs, and this additional
amount, along with the costs of doors, will be requested as additional
funding.
DSR #
DESCRIPTION
STATUS:
5535+
Water Well #i+
Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~iATED FEMA REIMBURSEMENT
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 2,239
3 , x+29
$ 3,x+29
1,679
•
$ (1,190)
$ 1,750
$ 1,190
892
$ 3,x+29
2,571
This project is complete. FEMA underestimated cost to repair roof.
City will request additional funding to cover this expense.
$ 298
$ 858
•
DSR #
DESCRIPTION:
STATUS:
55356
Water Well #5
Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTII~~iATED FEMA REIMBURSEMENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 2,994
:4,580..
$~~. (1,586)
$ ~+, 580
..2245
$ ~~2,335
$ 1,586
. 1,189 ..
$ 4,580
:..3434 ..
This project is complete. FEMA underestimated cost to repair roof.
City will request 'additional funding to cover cost of repair.
$ 397
DSR # 55352
DESCRIPTION: Waste Water Treatment Plant
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS~TO BE REQUESTED:
ESTII~iATED FEMA REIMBURSEPrIENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 15,396
12;279
$ 12,279
" " 9,209
$ .3;117
..$~~3,070
$ -0-
_0_
$ 12,279
. 9,209
$ ~ -0-
$ ~_070~
Repairs are complete. No additional funding necessary.
U
DSR /~
DESCRIPTION:
STATUS:
6653+ F
Lift Station #1
Complete
DSR AMOUNT: $ 2,13+
EXPENSES TO DATE: ~+,25~+
BALANCE AVAILABLE:
EXPENSES TO DATE: $ ~+,25~+
FEMA REIMBURSEMENT (75~) 1,600
CITY COST:
ADDITIONAL FUNDS TO BE~REQUESTED:
ESTIMATED FEMA REIMBURSEMENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ (2,120)
$ 2,65+
$ -0-
-0-
$ -0-
$ ~+,25~+
1,600
$ 2,65+
This project is complete. The control panel was replaced, but was
not eligible for FEMA funding because of age and condition. No
additional funding will be requested.
• !
DSR # 5535$
DESCRIPTION: Lift Station #8
STATUS: 3~+~ Complete
DSR AMOUNT: $ 1,915
EXPENSES TO DATE: 668
BALANCE AVAILABLE: ~;$ 1;2i+7
EXPENSES TO DATE: $ 668
FEMA REIMBURSEMENT (75%) ~~ 50l
CITY COST: ~$ ~~~167
ADDITIONAL FUNDS TO BE EXPENDED:. $ 1,21+7
ESTIi~iATED FEMA REIMBURSEMENT: ~ 935
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST: $ 1,915
TOTAL FEMA REIMBURSEMENT: '1,1+36
TOTAL CITY COST:
$ 312
$ ~ x+79
This project is approximately 31+% complete: The only remaining task is
to replace the fence, which will be complete within two weeks.
No additional funding will be needed.
DSR ~ 55361
DESCRIPTION: Lift Station 19
STATUS: Complete
DSR AMOUNT: $ x+36
EXPENSES TO DATE: x+36
BALANCE AVAILABLE: $ -0-
EXPENSES TO DATE: $ 436
FEMA REIMBURSEMENT (75~) 327
CITY COST: $ 109
ADDITIONAL FUNDS TO BE REQUESTED: $ -O-
ESTIiiATED FEMA REIMBURSEMENT: -O-
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST: $ x+36
TOTAL FEMA REIMBURSEMENT: 327
TOTAL CITY COST:
$ -O-
$ 109
This project is complete. No additional funding is needed.
DSR # 55362
DESCRIPTION: Lift Station #20
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIe~tA`1'ED FEMA REIMBURSEMENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 1,121
2,496
$ 2,496
Q~~,
r~
~~
$ (1,375)
$ 1,655
$ -0-
-0-
$ -0-
$ 2,496
841
$ 1,655
This project is complete. The control panel was replaced, but was not
eligible for FEMA funding because of age and condition. No additional
funding will be requested.
DSR #
DESCRIPTION
STATUS:
55359
Lift Station #21
Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~•L4TED FEMA REIMBURSEMENT
ADDITIONAL~CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 1,135
3,336
$ (2.201)
$ 3,336
851
$ 2,x+85
$ -0-
_n_
$ 3,336
851
This project is complete. The control panel was replaced, but was not
eligible for FEMA funding because of age and condition. No additional
funding will be requested.
$ -0-
$ 2,x+85
•
DSR #
DESCRIPTION:
STATUS:
55360
Lift Station #22
Complete
DSR AMOUNT: $ 3,066
EXPENSES TO DATE: 3,138
BALANCE AVAILABLE: $ (7~)
EXPENSES TO DATE: $ 3,138
FEMA REIMBURSEMENT (75~) 2,35+
CITY COST: $ 78~+
ADDITIONAL FUNDS TO BE REQUESTED: $ -0-
ESTIiiATED FEMA REIMBURSEPrIENT: -0-
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST: $ 3,138
TOTAL FEMA REIMBURSEMENT: 2,35+
TOTAL CITY COST:
This project is complete. Project costs are within 10~ of DSR
amount, and no.additional funding is needed.
$ -0-
$ 78~+
•
DSR #
DESCRIPTION:
STATUS:
55363
Lift Station #30
Complete
DSR AMOUNT: $ 1,365
EXPENSES TO DATE: 1,075
BALANCE AVAILABLE: $ 290
EXPENSES TO DATE: $ 1 075
FEMA REIMBURSEMENT (75~) 806
CITY COST: $ 269
ADDITIONAL FUNDS TO BE REQUESTED: $ _0_
ESTIi~iATED FEMA REIMBURSEMENT: _p_
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST: $ 1075
TOTAL FEMA REIMBURSEMENT: 806
TOTAL CITY COST:
This project is complete. No additional funding is needed.
$ -0-
$ 269
~ r ~
AGENDA
WORKSHOP MEETING OF THE LA PORTE CITY COUNCIL TO BE HELD
FEBRUARY 8, 1984, IN THE COUNCIL CHAMBERS OF THE CITY HALL,
604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, BEGINNING AT
6:00 P.M.
1. CALL TO ORDER
A0-~ 2. REPORT ON PHASE I FOR AIRPORT MASTER PLAN BY COFFMAN
ASSOCIATES - J. Hodge
B ~ 3. DISCUSS PROPOSAL FROM WOODWARD-CLYDE GEOTECHNICAL CONSULTANTS
TO PROVIDE SOIL ANALYSIS FOR PROPOSED LANDFILL SITE - J. Hodge
~J--~~ 4. REPORT ON STATUS OF FEMA PROJECTS
~/~ 5. DISCUSS ADVERTISING FOR BIDS ON NEW PUMPER TRUCK FOR FIRE
DEPARTMENT - J. Sease
~'. ~ 6. DISCUSS UPDATING ORDINANCE FOR TEXAS MUNICIPAL RETIREMENT
SYSTEM BUY-BACK PROVISION - B. Herrera
7. EXECUTIVE SESSION - V.A.T.S. - ARTICLE 6252-17, SECTION 2(E),
(F), (G) - (LEGAL, LAND ACQUISITION AND PERSONNEL)
8. ADJOURNMENT
~[E: MEETING TIDE CHANGE
• ~ •
r-~
T0: CITY MANAGER FROM: DATE:
SC~t~C ~ W ~ N Jerry L.~ Hodge February 1, 1981+
RE9,UF.ST FOR CITY COUNCIL AGENDA ITEM
1. Agenda Date Requested: February 8, 1981+
2. X ~ Report
Resolution
Ordinance
3. Project Summary:
Phase I Coordination Report for Airport Master Plan, to be presented by
Coffman Associates. Phase I outlines airport requirements, and justification
for proposed requirements.
4. Action Required:
None
5. Alternative:
6. Recommendation
7. Exhibits:
8. Availability of Funds: General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
Account Number: Funds Available: Yes Pio
L. Hoc
ted By
9. Approved for City Council Agenda I
City !•4anager
~~
Director of Public Works
a - 3 - ~~
Date
• -~ •
r--~~
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
T0: Jack en, 't Manager DATE: February 1, 1984
FROM: Jer d e,. Director of Public Works
SUBJECT: Ph e I coordination Report - Airport boaster Plan
~~
Steve Coffman, of Coffman Associates, has requested to be placed on the
City Council Agenda for February 8, 1984, to present the Phase I Coordination
Report, as outlined in the planning contract.
Included in the report will be inventory and data collection, activity forecasts,
facility requirements, and development alternatives. The report will be
distributed to City Officials, Texas Aeronautical Commission, and the Federal
Aviation Administration for study and comment.
If you should have any questions, please advise.
JLH/lw
~ ~~ 2
• `r •
~~_ ~'
T0: CITY MANAGER FROM: DATE: February 1, 1984
~~ ~W G ~ f ~ Jerry L .. Hodge
REQUEST FOR CITY COUNCIL AGENDA ITEM
1. Agenda Date Requested: February 8, 1984
3. Project Summary: proposal from Woodward-Clyde Ge
soil analysis for proposed landfill site.
(this firm was highly recommended by HDR.
on other landfill sites).
4. Action Required:
2. X ~ Report
Resolution
Ordinance
otechnical Consultants to provide
Approximate cost $7,588.00.
They have, in the past, worked
Approve ,contract with Woodward-Clyde Geotechnical Consultants.
5. Alternative:
Purchase site without any site investigation.
6. Recommendation
Approve contract with Woodward-Clyde Geotechnical Consultants.
7. Exhibits:
Will be presented in Executive Session, due to~discussion of land purchase.
8. Availability of Funds: General Fund Water/Wastewater
X Capital Improvmt. General Revenue Sharing
Other
Solidwaste Studies ($63,000)
Account Number: 015-600-806-507 Funds Available: X Yes
ested By
9. ApprovDed-.f~or Ci-t~y--Council Agenda J
dKl'w~. /
City Manager
No
Date
• ~:~ •
- r-=~
T0: CITY MANAGER FROM: DATE: February 1, 1984
Spt{~C' 0 W61~1' Jerry L. Hodge
REQUEST FOR CITY COUNCIL AGENDA ITEM 2. X Report
1. Agenda Date Requested: February 8, 1984 Resolution
- ~ Ordinance
3. Project Summary:
Update of status of FEMA projects for the Public Works Department.
4. Action Required:
None
5. Alternative:
6. Recommendation
7. Exhibits:
Attached.
8. Availability of Funds: General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
9. Approved for City Council Agenda
City 14anager
Account Number: Funds Available: Yes No
~ Jerry L. Hodge, Director of Public Works
Requested By
a.- a -8'y
Date
C
i ~~ t ~
.~
CITY OF LA PORTE
T0: ac
FROM: y
SUBJECT : t~tti
r
INTER-OFFICE MEMORANDUM
Manager
DATE: February 2, 1984
or of Public Works
jects - Public Works
Attached please find individual breakdowns of each Damage Survey Report,
(DSR), for costs incurred by damage caused by Hurricane Alicia. The amount
of each DSR is intended to be the total cost of repair or correction, with
75% of'the amount to be grant eligible. The City is responsible for the
remaining 25%.
Please note that although the City pays 25% of costs, a substantial part of
this cost is for force-account labor. Supplies, materials, and contract labor
and equipment represent the extraordinary expenses not normally incurred.
Insurance coverage is carried on the main Service Center building and the
large equipment storage shed. This coverage will pay for actual repair costs,
less a $100 deductible. FEMA will pay 75% of the deductible, or 75% for each
structure.
Some hurricane related expenses were not grant eligible, and will be shown as
a direct cost to the City. These expenses are described on each individual
DSR report attached to this report.
~~~,
In addition, some expenses were underestimated by FEMA, and the City can request
additional funding to cover these expenses, if justified. These additional
expenses are broken out by DSR on the attached report, and included in the
total estimated reimbursement by FEMA listed below.
The following is a breakdown of totals for expenses incurred, estimated FEMA
reimbursement, including supplemental funding request, and estimated cost to the
City for hurricane related damage to Public Works facilities.
Total Expenses - Public Works
Less Estimated FEMA Reimbursement
Estimated Total Cost to City
If you should have any questions, please advise.
JLH/lw
attachment
C
- $ 695,302
- 510,923
$ 184,379
-~ ..
_~_
DSR # .13340
- DESCRIPTION: Burnable Debris Removal
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIiiATED FEMA REIMBURSEP+IENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ -0-
-0-
$ 470,937
353,203
•• w
$ -0-
$ 117,734
This project is completed. All expenses were within amount estimated by
FEMA, and no additional funds will be requested.
$ 519,546
470,937
r
$ .48,609
$ 470,937
353,203
$ 11
C3
~ P
• •
._._ ~~~~
DSR # 83526
DESCRIPTION: Non-Burnable Debris Removal
STATUS: Complete
DSR AMOUNT: $ 43,205
EXPENSES TO DATE: 79,875
BALANCE AVAILABLE: $ (36,670)
EXPENSES TO DATE: $ 79,875
FEMA REIMBURSEMENT (75%) 32,404
clTx cosT: $ 47,471
ADDITIONAL FUNDS TO BE REQUESTED: $ 36,653
ESTIi~iA`1'ED FEMA REIMBURSEMENT : 27 , 490
ADDITIONAL CITY COSTS: $ 9.163
TOTAL PROJECT COST: $ 79,875
TOTAL FEMA REIMBURSEMENT: 59,894
TOTAL CITY COST: ~ in nR~
This project is complete. The project costs were underestimated by FEMA, and
the City will request additional funding to cover these costs. Listed below
are the additional costs not allowed in the original DSR, or costs that were
underestimated.
Equipment - no allowance for City-owned vehicles hauling
non-burnable debris. $ 21,194
Labor - underestimated average wage of force account labor,
and the total manhours. 8,747
Contract Equipment - underestimated number of hours needed
to haul non-burnable debris out of town to trashfill. 14,280
Landfill fees - overestimated total cubic yards of non-burnable
debris. (7,568)
Additional funding to be requested: $ 36,653
C ~-
DSR N 83329 F
DESCRIPTION: Public Works Main Building
STATUS: 20~ Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIiiR1'ED FEMA REIMBURSEMENT
P_DDITIONAL CITY CASTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 1,503
360
$ -0-
-o-
$ 1,143
$ -0-
$ -0-
-0-
$ 100
75
~~
$ -0-
$ 25
Some minor, essential repairs have been made, but major questions arise
as to the actual structural damage to the building. Because the deadline
for completion and requests for additional funding is February, 1985, the
City has retained a professional structural engineer to completely evaluate
the building, and if necessary, prepare specifications and bid documents for
repair. This structure is insured, and insurance will cover all repair costs
Tess $100 deductible. FEMA will pay 75~, or $75, of the deductible. Total
cost to the City will be $25.
Cs
.~
•
--- ~~~
DSR # 83328
' DESCRIPTION: Public Works Heavy Equipment Shed
STATUS: No repairs at this time
DSR AMOUNT: $ 21,170
EXPENSES TO DATE: _0_
BALANCE AVAILABLE: $ 21,170
EXPENSES TO DATE: $ -0-
FEMA i~EIMBURSEMENT (~75%) -0-
CITY COST: $ -0-
ADDITIONAL FUNDS TO BE REQUESTED: $ _0_
ESTII•iA1'ED FEMA REIMBURSEPENT : _0_
ADDITIONAL CITY COSTS: $ -0-
TOTAL PROJECT COST: $ 100
TOTAL FEMA REIMBURSEMENT: 75
TOTAL CITY COST: $ 25
This structure is under study by a professional structural engineer. This
item will be evaluated with the main Public Works building, and repaired on
the basis of engineering needs.
This structure is insured, and insurance will cover all cost of repair, less
$100 deductible. FEMA will pay 75%, or $75, of the deductible. Total cost
to the City will be $25.
~~
.~
DSR ~{ 13344
DESCRIPTION: Protective Measures
STATUS: Complet e
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT~(75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~iA1'ED FEMA REIMBURSEPrIENT
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 59,587
71,237
$ 71,237
44.690
rte'
$ (11,650)
$ 26,547
$ 3,296
2,472
$ 71,237
47,162
$ 824
This project is complete. Some project costs, such as food and supplies,
were underestimated by FEMA, and additional funding will be applied for,
totaling $3,296.
Some costs are not eligible, and will not be submitted for reimbursement.
Examples of these costs are mileage on police and fire units, emergency
repairs of traffic signals and electrical lines, and some supplies, such
as rain coats and boots. Ineligible costs total $8,354•
~7
~ ~~. ,
.~
• •
~'-_•
DSR N 96900 F
DESCRIPTION: Traffic Control
STATUS: Complete .
DSR AMOUNT: $ 16,171
EXPENSES TO DATE: 17,350
BALANCE AVAILABLE: $ (1,179)
EXPENSES TO DATE: $ 17,350
FEMA REIMBURSEMENT (75%) 13,012
CITY COST: $ h_~~8
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIiiATED FEMA REIMBURSEP+IENT
ADDITIONAL CITY COSTS:
$ -0-
-0-
$ -0-
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 17,350
13,012
This project is complete. Although the expenses were over the
DSR amount, the difference is less than 10~ of the DSR amount,
and is eligible for funding without requesting additional funding.
CS
1 r
• •~
~~~
DSR N 75300
DESCRIPTION: Airport
STATUS: Complete
DSR AMOUNT: $ 1,93+
EXPENSES TO DATE: 7,166
BALANCE AVAILABLE: $ (5,232)
EXPENSES TO DATE: $ 7,166
FEMA REIMBURSEMENT (75~) 1,x+50
CITY COST: $ 5,716
ADDITIONAL FUNDS TO BE REQUESTED: $ 5,232
ESTI:~•iATED FEMA REIMBURSEPrIENT : 3 , 924
ADDITIONAL CITY COSTS: $ 1,308
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 7,166
5,37+
~ ~.,,,
This project is complete. Additional funding will be requested to
cover expenses to repair the runway lighting system. When inspection
was made, power for the entire airport was out. When power was
restored, it was discovered that the runway lighting system was
damage.
~q
DSR 1f
DESCRIPTION:
STATUS:
1
•
55355
Water Well #1
Complete
DSR AMOUNT: $ 1,665
EXPENSES TO DATE: 2,700
BALANCE AVAILABLE: $ (1,035)
~~ ~~
EXPENSES TO DATE: $ 2,700
FEMA REIMBURSEMENT (75~) 1,21+9
CITY COST: $ 1,451
ADDITIONAL FUNDS TO BE REQUESTED: $ 1,035
ESTIi~iATED FEMA REIMBURSEfr1ENT : 776
ADDITIONAL CITY COSTS: $ 259
TOTAL PROJECT COST: $ 2,700
TOTAL FEMA REIMBURSEMENT: 2,025
TOTAL CITY COST: $ 675
This project is complete. Repairs to roof were underestimated, and
additional funding will be requested to cover this expense.
~~
...
• :~ •
-~ ~~_~
DSR N 55353
DESCRIPTION: Water Well ~f3
STATUS: 90~ Complete
DSR AMOUNT: $ 7,399
EXPENSES TO DATE: 8,x+56
BALANCE AVAILABLE: $ (1,p57)
EXPENSES TO DATE: $ 8,x+56
FEMA REIMBURSEMENT ~(75~) 5,5+9
CITY COST: $ 2,907
ADDITIONAL FUNDS TO BE REQUESTED: $ 1,500
ESTIiiAT.ED FEMA REIMBURSEMENT: 1,125
ADDITIONAL CITY COSTS: $ 375
TOTAL PROJECT COST: $ 8,899
TOTAL FEMA REIMBURSEMENT: 6,67+
TOTAL CITY COST: $ 2,225
This project is complete, with the exception of the installation of new
doors. FEMA underestimated the cost of roof repairs, and this additional
amount, along with the costs of doors, will be requested as additional
funding.
C)I
• ! •
DSR N 55354
DESCRIPTION: Water Well #~+
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITX COST:
ADDITIOiJAL FUNDS TO BE REQUESTED:
ESTIE•1A1'ED FEMA REIMBURSEMENT:
P_DDITIONAL~ CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 2,239
3,429
$ 3,429
1,679
$ (1,190)
$ 1,750
$ 1,190
892
$ 3,429
2,571
This project is complete. FEMA underestimated cost to repair roof.
City will request additional funding to cover this expense.
$ 298
$ 858
~ ~~.
1
• •~ •
DSR # 55356
DESCRIPTION: Water Well #5
STATUS: Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITX COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~tATED FEMA REIMBURSEMENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 2,994
4,580.
$ 4,580
..2,245
$ ~ (1,586)
$ 2,335
$ 1,586
1,189
$ 397
$ 4,580
3,434
. $ 1;146
This project is complete. FEMA underestimated cost to repair roof.
City will request additional funding to cover cost of repair.
~, ~ 3
1
.r
• ~ •
DSR # 55352
DESCRIPTION: Waste Water Treatment Plant
STATUS: Complete
DSR AMOUNT: $ 15,396
EXPENSES TO DATE: 12;279
BALANCE AVAILABLE: ~$~ 3,7-17
EXPENSES TO DATE: $ 12,279
FEMA REIMBURSEMENT (75~) ~ 9,209
CITY COST: $ 3,070
ADDITIONAL FUNDS TO BE REQUESTED: $ -0-
ESTIi~~1A'1'.ED FEMA REIMBURSEPrIENT: -0-
A.DDITIONAL CITY COSTS:
TOTAL PROJECT COST: $ 12,279
TOTAL FEMA REIMBURSEMENT: 9,209
TOTAL CITY COST:
Repairs are complete. No additional funding necessary.
~, ~~~
C/~
L'
DSR #
DESCRIPTION:
STATUS:
66534 F
Lift Station #1
Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
$ 2,134
4,254
EXPENSES TO DATE: $ 4,254
FEMA REIMBURSEMENT (75%) 1,600
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~'tATED FEMA REIMBURSEP+IENT:
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ (2,120)
$ 2,654
$ -0-
-O-
$ 4,254
1,600
This project is complete. The control panel was replaced, but was
not eligible for FEMA funding because of age and condition. No
additional funding will be requested.
~.
~'-
$ -0-
$ 2,654
~~s
DSR # 55358
DESCRIPTION: Lift Station #8
STATUS: 31+~ Complete
DSR AMOUNT: $ 1,915
EXPENSES TO DATE: 668
BALANCE AVAILABLE: ~ $ 1,21+7
EXPENSES TO DATE: $ 668
FEMA REIMBURSEMENT (75~) 501
CITY COST: ~ , c.,
ADDITIONAL FUNDS TO BE EXPENDED: $ 1,21+7
ESTIi~lAT.ED FEMA REIMBURSEPJIENT: 935
ADDITIONAL CITY COSTS: $ 312
TOTAL PROJECT COST: $ 1,915
TOTAL FEMA REIMBURSEMENT: 1,1+36
TOTAL CITY COST: $ X79
This project is approximately 31+% complete. The only remaining task is
to replace the fence, which will be complete within two weeks.
No additional funding will be needed.
~'y1
~ -b
DSR # 55361
DESCRIPTION: Lift Station 19
STATUS: Complete
z
DSR AMOUNT: $ 436
EXPENSES TO DATE: 436
BALANCE AVAILABLE: $ -0-
r='
EXPENSES TO DATE: $ 436
FEMA REIMBURSEMENT (75~) 327
CITY COST: $ 109
ADDITIONAL FUNDS TO BE REQUESTED: $ -0-
ESTIi~iATED FEMA REIMBURSEMENT : -0-
ADDITIONAL CITY COSTS: $ -0-
TOTAL PROJECT COST: $ 436
TOTAL FEMA REIMBURSEMENT: 327
TOTAL CITY COST: $ 109
This project is complete. No additional funding is needed.
~1~
DSR #
~~ DESCRIPTION:
STATUS:
55362
Lift Station #20
Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
$ 1,121
2,496
EXPENSES TO DATE: $ 2,496
FEMA REIMBURSEMENT (75%) 841
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIE~iA'1'ED FEMA REIMBURSEMENT:
ADDITIONAL CITY COS`^S:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ (1,375)
,~ _ .__
$ -0-
-0-
$ 2,496
841
This project is complete. The control panel was replaced, but was not
eligible for FEMA funding because of age and condition. No additional
funding will be requested.
z
$ -0-
$ 1,655
~~8
DSR #
DESCRIPTION:
STATUS:
1
i
55359
Lift Station #21
Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75%)
CITY COST:
ADDITIOidAL FUNDS TO BE REQUESTED:
ESTIi~IA1'ED FEMA REIMBURSEP~lENT
ADDITIONAL~CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 1,135
3,336
$ 3,336
851
•
a. i ., .,.,, ~
$ 2,485
$ -o-
$ 3,336
851
This project is complete. The control panel was replaced, but was not
eligible for FEMA funding because of age and condition. No additional
funding will be requested.
~~ a
$ -0-
$ 2,485
coq
i
DSR #
DESCRIPTION:
STATUS:
55360
Lift Station #22
Complete
DSR AMOUNT:
EXPENSES TO DATE:
BALANCE AVAILABLE:
EXPENSES TO DATE:
FEMA REIMBURSEMENT (75~)
CITY COST:
ADDITIONAL FUNDS TO BE REQUESTED:
ESTIi~iATED FEMA REIMBURSEP+IENT
ADDITIONAL CITY COSTS:
TOTAL PROJECT COST:
TOTAL FEMA REIMBURSEMENT:
TOTAL CITY COST:
$ 3,066
3,138
$ 3,138
2,35+
$ (72)
$ 78~+
$ -O-
-0-
$ 3,138
2,35+
This project is complete. Project costs are within 10~ of DSR
amount, and no additional funding is needed.
C
~~~~~
$ -0-
$ 78~+
~~
~'
-- ~ r~~
DSR # 55363
DESCRIPTION: Lift Station #30
STATUS: Complete
DSR AMOUNT: $ 1,365
EXPENSES TO DATE: 1,075
BALANCE AVAILABLE: $ 2g0
EXPENSES TO DATE: $ 1,075
FEMA REIMBURSEMENT (75%) 806
CITX COST: $ 269
ADDITIONAL FUNDS TO BE REQUESTED: $ _0_
ESTIi~iATED FEMA REIMBURSEMENT: _0_
ADDITIONAL CITY COSTS: $ _0_
TOTAL PROJECT COST: $ 1,075
TOTAL FEMA REIMBURSEMENT: 806
TOTAL CITY COST: $ 269
This project is complete. No additional funding is needed.
Cpl
•
T0: Ja{ck_ .Owen. . FROM: Joe Sea.se Date: 1-17-84
City Manager ~ Fire Chief --~-
REQUEST FOR CITY COUNCIL AGENDA ITEM 2. X Report
~~ 8- Resolution
1. Agenda Date Requested: ~~-84 Ordinance
3. Project summary: At the last budget hearings the idea of purchasing
a new pumper to be delivered during the 1984-1985 fiscal year
was discussed. Approximate delivery time on a pt~per is one year.
4. Action Required: Council approval to advertise for bids.
5. Alternative:
Not Bid.
6. Recommendation: Staff recommends that bids be taken on a pumper
to be delivered during the 1984-1985 fiscal year. This unit
would replace a truck that is 24 years old and presently .in
service. Expected cost $140,000.00.
7. Exhibits : None
s.Availability of Funds: General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
Account Number:
Funds Available: Yes X No
9.l~pprov~d for City Counci 1 Agenda
ested
Ci±y i•ianager Gate
~'
1
• •~
T0: CITY MANAGER FROM: DATE:
Jack ' Oweri Bob Herrera ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 2 f~, f 8 d
REQUEST FOR CITY COUNCIL~AGENDA ITEM 2. ~ Report
1. Agenda Date Requested: _ February 8 , 19 84 Resolution
XX Ordinance
3. Project Summary:
Re-adoption of the Texas Municipal Retirement System's Buy-Back
Provision.
4. Action Required:
Council approval and adoption by Ordinance.
5. Alternative:
6. Recommendation
Recommend adoption of the Buy-Back Provision.
7. Exhibits:
See attached memorandum.
8. Availability of Funds: XX General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
Account Number: Funds Available: Yes No
Requested By
9. Approved for City Council Agenda
City !'tanager Date
~-
MEMORANDUM
TO: Jack Owen, City~Manager ~ DATE.: 2/2/84
FROM: Bob Herrera,
Dir. of Adm. Services
SUBJECT: Texas Municipal Retirement System's Buy-Back Provision
This provision was last adopted by the City of La Porte on
November 5, 1980. This provision allows employees with previously
forfeited TMRS service to regain credit for that service, by
redepositing the amount previously withdrawn plus a 5$ per year
withdrawal fee. If the City adopts the Buy-Back Provision, they
would become obligated for matching the employee contribution at
retirement. Forfeited service that is purchased under this provision
is once again included in the creditable service needed by an employee
to qualify for a retirement benefit.
Under the City's present retirement plan, the 1984 contribution rate
is 4.94~;if the Buy-Back provision is~adopted, the City's 1984
contribution rate will increase to.5.23~
~~~
Bob Herrera,
Dir. of Adm. Services
RTH/md
~,.
4 •
REt~~
a~ ;~^
~~~~
~~~
Ordinance No. 1399
TEXAS MUNICIPAL RETIREMENT SYSTEM
AN ORDINANCE ALLOWING CERTAIN EMPLOYEES OF
THE CITY WHO HAVE TERMINATED PREVIOUS
MEMBERSHIPS IN TEXAS MUNICIPAL RETIREMENT
SYSTEM, TO DEPOSIT THE SUMS SO WITHDRAWN, PLUS
ANNUAL WITHDRAWAL CHARGES, AND ALLOWING
AND UNDERTAKING THE COST OF ALLOWING ANY
SUCH EMPLOYEE CREDIT IN SUCH SYSTEM FOR ALL
SERVICE TO WHICH SUCH EMPLOYEE HAD BEEN
ENTITLED AT DATE OF SUCH WITHDRAWAL, WITH
LIKE EFFECT AS IF ALL SUCH SERVICE HAD BEEN
PERFORMED AS AN EMPLOYEE OF THIS CITY.
TMRS-H
(Rev. 8/82)
WHEREAS, the actuary of the Texas Municipal Retirement System has determined that
all obligations charged against the City's account in the municipality accumulation fund,
including the obligations arising as a result of this ordinance, can be funded by the City
within its maximum contribution rate and within its amortization period; and
WHEREAS, the City Council has determined that adoption of this ordinance is in the
best interests of the City; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS:
Section 1. Pursuant to Section 63.003 of Subtitle G of Title 1108, Revised Civil
Statutes of Texas, 1925, as amended, the City of La Porte hereby elects to allow any member
of Texas Municipal Retirement System who is an employee of this City on the 15th day of
February , 19 8 4 (~, who has terminated a previous membership in said
System by withdrawal of deposits while absent from service, but who has at least 24 months
of credited service as an employee of this City since resuming membership to deposit with
the System in a lump sum the amount withdrawn, plus a withdrawal charge of five per cent
(5~) of such amount for each year from date of such withdrawal to date of redeposit, and
thereupon such member shall be allowed credit for all service to which the member had been
entitled at date of termination of the earlier membership, with like effect as if all such
service had been rendered as a employee of this City, whether so rendered or not. The City
of La Porte agrees to underwrite and hereby assumes the obligations arising out of the
granting of all such credits, and agrees that all such obligations and reserves required to
provide such credits shall be charged to this City's account in the municipality accumulation
fund. The five per cent (5916) per annum withdrawal charge paid by the member shall be
deposited to the credit of the City's account in said municipality accumulation fund; and the
deposits of the amount previously withdrawn by the member shall be credited to his or her
individual account in the employees saving fund of the System.
~~
(1) THIS DATE MAY NOT BE LATER THAN THE EFFECTIVE DATE OF THE ORDINANCE
~-
f
TMRS-H (Continued)
Page 2
Section 2. This ordinance shall become effective on the 15th day of
February 19 84 , which is a date on or after the date set forth in
Section 1, above.
Passed and approved this the day of , 19
ATTEST:
City Secretary or Clerk
APPROVED:
Mayor
~=
I T0: Jack Owen ROM: Robert T. Herrera Date: 1-5-84 I
City Manager
REQUEST FOR CITY COUNCIL AGEi~DA ITEM
1. Agenda Date Requested: 1-11-84
2. X Report
Resolution
Ordinance
3. project summary: City Staff recommends that the City's Personnel
Manual be considered for updating.
4. Action Required: Permit staff to give a presentation on changes
•it feels is needed within ib~lae City's current Personnel Program.
5. Alternative: Deny request .
6. Recommendation: Allow staff to address City Council on Personnel
changes which it feels will benefit the City of La Porte. A
package of material has been placed in your box for study prior
to the above meeting date requested. •
7. Exhibits:
8,Availability of Funds: General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
Account Number:
Funds Available: Yes No
9, pr ved for City Council Agenda
~Ci y Manager
Date