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Home My WebLink About1984-06-13 Special Called Meeting ~ • • SPECIAL CALLED MEETING OF THE LA PORTE CITY COUNCIL JUNE 13, 1984 1. The meeting was called to order by Mayor Cline at 9:35 P.M. Members of City Council Present: Mayor Virginia Cline, Councilpersons B. Don.Skelton, Linda Westergren, Norman Malone, John Longley, Ed Matuszak, Lindsay Pfeiffer, Members of City Council Absent: Councilpersons Deotis Gay, Kevin Graves Members of City Staff Present: City Manager Jack Owen, Assis- tant City Attorney John Armstrong, City Secretary Cherie Black, Director of Administrative Services Bob Herrera Others Present: Arlene Arends, Bayshore Sun-Broadcaster; two citizens • The Mayor called Council's attention to the emergency addendum item at their places at the Council table. 2. Council considered awarding a bid for ambulance units. Motion was made by Councilperson Westergren to accept staff's recommendation and award the bid for ambulance units to Collins Ambulance Sales. Second by Councilperson Skelton. The motion carried, 7 ayes, 0 nays. Ayes: Councilpersons Skelton, Westergren, Malone, Longley, Matuszak, Pfeiffer and Mayor Cline Nays: None Mayor Cline read a letter from Leola Mercado, complimenting the Ambulance Corps for their prompt action when she had an emer- gency recently. 3. Mayor Cline explained the emergency addendum, an ordinance amending Ordinance 1405 which closed a portion of South 12th Street, which erroneously retained a perpetual public utility easement for the City. The agreement entered into between the City and the owners of the property was that the City would only retain a temporary easement until such time as the sewer line • could be relocated. I r~ • • Minutes, Special Called Meeting, La Porte City Council June 13, 1984, Page 2 The Assistant City Attorney read: ORDINANCE 1405-A - AN ORDINANCE VACATING, ABANDONING AND CLOSING THAT PORTION OF SOUTH 12TH STREET LYING BETWEEN BLOCK ONE THOUSAND NINETY- SEVEN (1097) AND BLOCK ONE THOUSAND NINETY-EIGHT (1098) FROM THE SOUTH RIGHT-OF-WAY LINE OF FAIRMONT PARKWAY TO THE NORTH RIGHT-OF-WAY LINE OF SOUTH "K" STREET; RETAINING A TEMPORARY PUBLIC UTILITY EASEMENT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by No. 1405-A as read by Councilperson P Councilperson Skelton to eirter. .ant City Attorr motion carried, Ordinance Second ayes, 0 nays. Ayes: Councilpersons Skelton, Westergren, Malone, Longley, Matuszak, Pfeiffer and Mayor Cline Nays: None 4. Mayor Cline asked for any other business to come before the Council. Councilperson Matuszak reported on the appearance before the • Port Commission of the committee opposing the ~TXTX operations . With help fnam the Port Commission, they were able to get TXTX ordered to clean up their operations or get out within 120 days. Councilperson Matuszak feels that they should be shut down within the next 60 days, hopefully. Mayor Cline announced that Sharon Eisenmenger from the State Historical Oommission will be here June 18 at 6:30 P.M. to present a program on the Texas Sesquicentennial and how La Porte can participate. Although the celebration is in 1986, plans must be made now so that projects can be coordinated. 5. There being no further business to come before the Council, the meeting was duly adjourned at approximately 9:50 P.M. P ssed & Approved this the 2 th day of June, 1984 . /~ • V' ginia Cline, Mayor Respectfully submitted: Cherie Black, City Secretary • INTER-OFFICE MEMORANDUM • JUNE 7, 1984 T0: J. Owen - City Manage // ~~ /~ F110M: J. Ray - Purchasing Agent .~~~ SUBJECT: Need for Special ~al~!d~Meeting to Approve Ambulance Bids It has been brought to my attention by several ambulance manufacturers that the 1984 model year is drawing to a close for automobile manufacturers. Should the City of La Porte wait to place ambulance orders after June 15, 1984, delays of 120 to 160 days are likely for the ambulance delivery. I recommend that City Council convene a special called meeting during the workshop June 13, 1984 to ensure ambulance orders can be placed prior to June 15. This will enable the approved bidder to confirm his factory order before the model year deadline and save money in continued maintenance cost on the units presently being operated by the La Porte Area Emergency Corps. JR/mb • • ~• '. •~, , • INTER-OFFICE MEMORANDUM • JUNE 7, 1984 T0: B. Herrera - Director Administrative Services 7 FROM: J. Ray - Purchasing gent ~~ SUBJECT: Sealed Bid 40043 - Atnbul'~ ces ~_~ Advertised, sealed bids 440043 for the purchase of two (2) Type I ambulances and one (1) Type II ambulance were opened and read in City Council Chambers June 6, 1984 at 4:00 p.m. Sealed bids were mailed to eleven ambulance dis- tributors and manufacturers with a total of six bids being returned. Specifications directed vendors to enter pricing for all three new units and deduct trade-in values for the two units (44502, 44503) presently being operated by the La Porte Area Emergency Corps to arrive at a net total. Low net total meeting specifications was submitted by Collins Ambulance Sales and Service of Mansf field, Texas in the amount of $78,440. Collins also sub- mitted an alternate emergency lighting system which, if accepted, would re- duce the purchase price of the Type I units by $3,000 per vehicle and reduce • the price of the Type II unit by $2,100. Total bid price for the three am- bulances less trade-ins and the substitution of the alternate lighting system totals $70,340. Delivery times will run 60 to 90 days on the Ford Type I units and 30 to 60 days on the Ford Type II unit if orders are placed before June 15, 1984. I hereby recommend that the City of La Porte accept the low net total bid meeting specifications submitted by Collins Ambulance Sales and Service in the amount of $70,340 for the purchase of two (2) Type I ambulances and one (1) Type II ambulance and the trade-in of units 4502 and 44503. I also re- quest permission to negotiate a prompt payment discount with Collins Ambulance Sales and Service to further reduce the stated net total. I trust 'this recommendation with meet with your approval. JR/mb cc: J. Owen M. Martinez - La Porte Area Emergency Corps. M. Hill - La Porte Area Emergency Corps. R. Head - President, La Porte Area Emergency Corps. • ~' • ,Item:.. Two (2) Type I ~ Page 1 of 3 Ambulances and (1) Type II Ambulance Frazer Inc. Frazer Inc • Houston, Tx Alternate Bid Summers Superior Superior Ambulance Southwest Southwest Duncanville Dallas, Alternate Tx. Tx. Bid Collins Ambulance SService Mansf iel~ Tx . 1. Two (2) 1984, unused, type $45,000 ea $41,000 ea $44,350 ea. $45,945 ea 40, $ 155 ea. $41,8681 I Ambulance Modules W/C-30 Cab & Chassis Sub-Total $90,000 $82,000 $88,700 $91,890 $80,310 ~ $83,736 2. One (1) 1984, Unused, Type No Bid No Bid $30,290 $30,654 $30,654 $29,704 II Van type ambulance 3. Trade in Allowance ~~502 None None $23,500 $19,000 $19,000 ? $25,000 4. Trade in Allowance ~~503 None None ~$12,000~ {$10,500? ~$10,500~ $10,000 5. Net Total $90,000 $82,000 $83,490 $93,044 $81,464 $78,440 6. Delivery Time A. Type I Units B. Tune ~ II iin; t 7. Prompt Payment Discount 8._Warrant 9. Payment Term * Modular Proto 90 Days 90 Days 45 Days 30-45 Days 30 Days 0-90 Da} i N/A N/A 40 Days - ays~ After re- 30-45 Days 30-60 Da ceipt o Chassis 1X - 10 ].X - 10 None None None None 3 Mo. 36,000 mi. Mo. 36,000 mi. Mo. 36,000 mi. 2 Mo. 12,000 mi Mo. 12 000 i . , m . 36,000 m * Net 30 Day Net 30 Da Net Upon Delivery Net Upon Delivery Net Upon Deliverv ~ ~, -f- +- • Page 2 o.f 3 I. Exceptions to Specifications Type I Summers Superior Collins Frazer Inc Ambulance Southwest 1. Lockin Differential -- Not Available -- -- 2. Extended Warrant -- Not Available -- ~ -- -~--- --~ -~- - - - - 3. Sho Manuals -- Subject to deliver fr m -- -- _ 4. Tires 8.75 x 16.5 "D"~ 7.50 x 16 Steel Belt outside ven d -- or -- -- Ran e, Steel Belted Radial Radials with Solid Rims 5. Electrical Generating -- -- -- Not needed w/Prototy S stems - Leece Neville Electrical tied to an System 165 Amp w/Dynamote 200 amp Auxilliary Engine Conditioner CI. Exce tions to specifications -- -- -- -- T e II Ambulances 1. GVWR 9,250 lbs. Min. 9100 GVWR 9100 GVWR 9100 GVWR -- ~~ Other Bidders Responses L raun Ind. Stoner Muster Ambulance Assoc. Oakwood, Santa Fe Calhoun Oh. Springs, Ca Ky. • Page 3 of 3 Richard & Ramsco Yankee Clark Inc. Coach atop Rouge La Porte, a. Tx. No Bid No Bid No Bid No Bid ~ No Bid No Bid No Parts & Service Unable to actor re- No Reason No Bid - ~- -No -Reas~ Outlet in Area meet specs. tricted re- Tonal bidde Given Received Given on't bid a ainst Claim Bid Summers bulance was Mailed 6/4/84 Not Received • • ~ • ORDINANCE NO. 1405-A AN ORDINANCE VACATING, ABANDONING AND CLOSING THAT PORTION OF SOUTH 12TH STREET LYING BETWEEN BLOCK ONE THOUSAND NINETY-SEVEN (1097) AND BLOCK ONE THOUSAND NINETY-EIGHT (1098) FROM THE SOUTH RIGHT-OF-WAY LINE OF FAIRMONT PARKWAY TO THE NORTH RIGHT-OF-WAY LINE OF SOUTH "K" STREET; RETAINING A TEMPORARY PUBLIC UTILITY EASEMENT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the City Council of the City of La Porte has been requested by the record owners of all of the property abutting the hereinafter described portion of South 12th Street lying between Block One Thousand Ninety-Seven (1097) and Block One Thousand Ninety-Eight (1098) from the South right-of-way line of Fairmont Parkway to the North right-of-way line of • South "K" Street, to vacate, abandon, and permanently close said portion South 12th Street; and WHEREAS, the City Council of the City of La Porte has determined, and does hereby find, determine and declare that the hereinafter described portion of South 12th Street is not suitable, needed, or beneficial to the public as a public road or street, and that the closing of the hereinafter described portion of South 12th Street is for the protection of the public and for the public interest and benefit, and that the hereinafter described portion of said South 12th Street should be vacated, abandoned; and WHEREAS, the City Council of the City of La Porte duly • passed Ordinance No. 1405 on the 23rd day of May, 1984, vacating the hereinafter described portion of South 12th Street; and WHEREAS, said Ordinance No. 1405 erroneously retained a perpetual right, privilege, and easement, with appropriate rights of ingress and egress, to enter upon and construct, reconstruct, maintain, operate, inspect, replace, repair, and remove public utility facilities, together with all necessary improvements under and across the thirty-six inch (36") sanitary sewer main • located in the hereinafter described portions of South 12th Street; and • Ordinance No. 1405-A, Page 2. WHEREAS, it was and is the intention of the City Council of the City of La Porte to permanently abandon said public utility easement, subject to retention of a temporary easement for the operation of a thirty-six inch (36") sanitary sewer main in the hereinafter described portions of South 12th Street, until the sewer main located in the hereinafter described portions of South 12th Street is relocated and abandoned; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: • Section 1. Under and by virtue of the power granted to the City of La Porte under its Home Rule Charter and Chap. 13, Title 28, Art. 1175, of the Revised Civil Statutes of the State of Texas, 1925, and by way of vacating the public utility ease- ment on the hereinafter described portions of South 12th Street, in the City of La Porte, together with all rights appurtenant thereto as described in City of La Porte Ordinance No. 1405, the hereinafter described portions of South 12th Street is hereby permanently vacated, abandoned, and closed by the City of La Porte, as follows, to-wit: That portion of South 12th Street lying between Block One Thousand Ninety-Seven (1097) and Block One Thousand Ninety-Eight (1098) from • the South right-of-way line of Fairmont Parkway to the North right-of-way line of South "K" Street. Provided, however, the City of La Porte retains a temporary easement for the operation of a thirty-six inch (36") sanitary sewer main located in South 12th Street, until such sanitary sewer main is relocated and abandoned. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the • date, hour, place and subject of this meeting of the City .7 n U • Ordinance No. 1405-A, Page 3. • Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall take effect and be in force from and after its passage and approval. PASSED AND APPROVED this the 13th day of June, 1984. CITY OF LA PORTE ,, ~~ ~`~,. ATTEST: By ~~~a,~~~~~~ a ct~ne, Mayor , • City Secretary APPROVED: •