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HomeMy WebLinkAbout1984-11-07 Regular Meeting • r. MINUTES OF THE • REGULAR MEETING OF LA PORTE CITY COUNCIL NOVEMBER 7, 1984 1. The meeting was called to order by Mayor Cline at 7:00 P.M. Members of Citv Council Present: Mayor Virginia Cline, Councilpersons Paula Bridges, Ed Matuszak, Betty Waters, Lindsay Pfeiffer, Deotis Gay, B. Don Skelton, Linda Westergren, Norman Malone Members of_City Counc' Absent: None Members of City Staff Present: City Manager Jack Owen, City Attorney Knox Askins, City Secretary Cherie Black, Director of Administrative Services Bob Herrera, Director of Parks and Recreation Stan Sherwood, Purchasing Agent Jackson Ray, • Finance Officer Debbie Cole, Chief Accountant Nell Lange, Payroll Clerk Cynthia Alexander, Director of Community .Development John Joerns Others Present: John Focke; Pete Dudley, Bayshore Sun; Linnea Schlobohm, Baytown Sun; 11 citizens 2.. The invocation was given by Councilperson Betty Waters. 3. Council considered approving the minutes of the Regular Meeting of City Council held October 17, 1984. Motion was made by Councilperson Skelton to approve the -- minutes of the October 17 meet~n,~as presented. Second by Councilperson Waters. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren, Malone and Mayor Cline Nays: None • Minutes, Regular Meeting, La Porte City Council November 7, 1984, Page 2 4. Council considered approving the minutes of the Special Called Meeting held October 24, 1984. Motion was made by Councilperson Matuszak ~_~pprove the minutes of the Special Car ed Meeting held October 24 as Qresented. Second by Councilperson Gay. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren, Malone and Mayor Cline Nays: None 5. Council considered an ordinance setting the tax rate for fiscal year 1984-85. City Manager Owen stated staff is recommending a tax rate of seventy-one cents per X100 of valuation, which is one cent lower than last year, and that the City would be able to meet its budget with a 71 cent rate. • City Attorney Askins read: ORDINANCE 1416 - AN ORDINANCE LEVYING TAXES UPON TAXABLE PROPERTY LOCATED WITHIN AND SUBJECT TO TAXATION IN THE CITY OF LA PORTE, TEXAS; AND MAKING APPROPRIATIONS FOR SUPPORT, MAINTENANCE, AND IMPROVEMENT OF THE CITY GOVERNMENT OF SAID CITY OF LA PORTE, TEXAS; CONTAINING A REPEALING CLAUSE; CONTAINING A SEVERABILITY CLAUSE; FIAIDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Skelton to adopt Ordinance 1416 as read by the_City Attornev. Second by Councilperson Gay. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren, Malone and Mayor Cline Nays: None [] • Minutes, Regular Meeting, La Porte City Council November 7, 1984, Page 3 6. Council considered an ordinance ratifying appointments to the La Porte Area Water Authority. The City Attorney read: ORDINANCE 1417 - AN ORDINANCE RE-APPOINTING ALBERT FIELDS AS DIRECTOR, POSITION 2,~OF THE LA PORTS AREA WATER AUTHORITY, AND APPOINTING CARY BURNLEY TO THE UNEXPIRED TERM OF BETTY WATERS, AS DIRECTOR, POSITION 3, OF THE LA PORTS AREA WATER AUTHORITY; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Pfeiffer to adopt Ordinance 1417 as read by the City Attornev. Second by Councilperson Matuszak. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer Gay, Skelton, Westergren, Malone and Mayor Cline Nays: None • 7. Council considered an ordinance ratifying an appointment to the La Porte Zoning Board of Adjustment. The City Attorney read: ORDINANCE 1418 - AN ORDINANCE APPOINTING VIVIAN COVINGTON, TO THE UNEXPIRED TERM OF ANDY. WILSON, ON THE CITY OF LA PORTS ZONING BOARD OF ADJUSTMENT; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Lotion was made by Councilperson Bridges to adopt Ordinance 1418 as reed by the City Attorney. Second by Councilperson Waters. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren, Malone and Mayor Cline Nays: None 8. Council considered an ordinance ratifying an appointment of Hearing Officer for the Junk Vehicle Ordinance. • • • Minutes, Regular Meeting, La Porte City Council November 7, 1984, Page 4 The City Attorney read: ORDINANCE 1419 - AN ORDINANCE APPOINTING E. W. FELSCHER TO THE UNEXPIRED TERM OF ANDY WILSON, AS CITY OF LA PORTE HEARING OFFICER FOR THE JUDIK VEHICLE ORDINANCE; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LA1r1; AND PROVIDING Atd EFFECTIVE DATE HEREOF. 141y as read by the City Attornev. Second by Councilperson Matuszak. The motion carried, g ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton, ?~estergren, Malone and Mayor Cline Nays: None 9. Council considered entering into an interlocal agreement with the cities of Baytown and Seabrook for the purchase of garbage bags. Motion was_made b~ Councilperson Skelton_tosnter into an • interlocal a reement with the cities o~Baytown and Seabrook for the purchase of garbage bags. Second by Councilperson Pfeiffer. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren, Malone and Mayor Cline Nays: None 10. Council considered awarding a bid for garbage bags. Jackson Ray, Purchasing Agent, gave a presentation on the bids and briefly addressed the interlocal agreements and their effect on the price of the garbage bags. Motion was made by Councilperson Malone to award the bid for garbage bays to the low_bidder,~ Adams Industries, at a price of .399 cents Der pound. Second by Councilperson Gay. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren, Malone and Mayor Cline Nays: None • r ~ ~ • Minutes, Regular Meeting, La Porte City Council November 7, 1984, Page 5 11. Council considered setting dates for meetings during the holiday season. After discussion, the following schedule was presented: November 26 - Public hearing on annexation at 6:00 P.M., followed by a Called Workshop November 28 - Public hearing on annexation at 6:00 P.M., followed by a Called Regular Meeting December 5 - Regular Meeting, 7:00 P.M. December 19 - Regular Meeting, 7:00 P.M. January 9 - Called Regular Meeting, 7:00 P.M. January 16 - Regular Meeting, 7:00 P.M. January 23 - Called Workshop Meeting, if needed • Motion was made by Councilperson Matuszak to aoo~ove the holiday meeting schedule as presented. Second by Councilperson Westergren. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren, Malone and Mayor Cline Nays : Alone 12. Council considered an Ordinance of Intent to Annex acreage north of Fairmont Parkway and west of the railroad track. John Joerns, Director of Community Development, outlined the area to be annexed. After brief discussion, the City Attorney read: ORDINANCE 1420 - AN ORDINANCE DECLARING THE INTENTION OF THE CITY OF LA PORTE TO INSTITUTE PROCEEDINGS TO ANNEX CERTAIN TERRITORY; CALLING TLdO (2) PUBLIC HEARINGS AT WHICH ALL INTERESTED PARTIES SHALL HAVE AN OPPORTUNITY TO BE HEARD; PROVIDING FOR THE PUBLICATION OF NOTICE OF SUCH HEARINGS BY THE PUBLICATION OF THIS ORDINANCE; FINDING COMPLIANCE T;JITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. • ~ J • • • Minutes, Regular Meeting, La Porte City Council November 7, 1984, Page 6 Motion was made by Councilperson Skelton to adopt Ordinance 1420 as read by the City Attornev. Second by Councilperson Gay. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren, Malone and Mayor Cline Nays: None 13. Council considered a resolution endorsing the establishment of a Navy Homeport at the Port of Houston Bayport Terminal. Mr. John Focke addressed Council regarding the proposed facility and its impact on this area. General discussion was held and questions from Council were answered by Mr. Focke. Motion was made by Councilperson Skelton to approve the resolution in support of the Navy Homeport. Second by Councilperson Matuszak. • The City Attorney then read: RESOLUTION 84-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTS, ENDORSING ESTABLISHP4ENT OF A U. S. NAVY HOMEPORT AT THE PORT OF HOUSTON BAYPORT TERMINAL; AND PROVIDING AN EFFECTIVE DATE HEREOF. The vote was then taken and the motion carried; 8 ayes and 1 nay. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Malone Nays: Mayor Cline Mayor Cline took the opportunity at this time to announce that the City of La Porte has received a Certificate of Conformance in Financial Reporting, and is one of only 43 cities in the State to do so. This is the Cityts third consecutive and we are justly proud of this accomplishment. The Mayor introduced Debbie Cole, Finance Officer, and Nell Lange and Cynthia Alexander of the Finance Department. She congratulated them and presented a certificate and a plaque to them from the Municipal Finance Officers Association of the U.S. and Canada. • • Minutes, Regular Meeting, La Porte City Council November 7, 1984, Page 7 Mayor Cline reported on the TML fall conference and announced that Jackson Ray, Purchasing Agent, had been elected as a director of the Texas Municipal Purchasing Managers Association at the TML conference; that David Paulissen had been elected Secretary of the State Building Officials Association; and that Linda Westergren is going to be Chairperson of a committee to get the Women in Government program reestablished. 14. Administrative Reports Mr. Owen added his congratulations to the newly elected State association officials. He added that the Finance Department had a very short time frame in which to accomplish the conformance, in order to take it to New York for the City's bond rating, and we should be proud of them for that. He noted that a memo had been put in Council boxes that the City would try, on a trial basis for three months, having the Revenue Collection Department open from 7:00 A.M. until 6:00 • P.M. in order to try to better serve the public. If it proves to be beneficial to the public, it will become permanent. Mr. Owen requested an executive session on his and the City Attorney's behalf, on acquisition of land. 15. COUNCIL ACTION Bridges: Congratulated everyone that did so well in attaining new posts and recognition for the City. Matus~c: Added his congratulations. Stated he had asked for lights on Driftwood and they are already there; he had meant to say "Cottonwood." Gay: Thanked the wonderful people who are doing a beautiful job for the City. Would like to thank Jackson Ray for saving the City a tremendous amount of money in the years Jackson has been here. Congratulated him on his appointment. Thanked Mrs. Cole and her staff for the fine work they've done. • • • Minutes, Regular Meeting, La Porte City Council November 7, 1984, Page 8 Skelton: Gave a note of thanks and appreciation for the employees and all of those who are doing so good in our City and: in our Government. Made note that he had attended H-GAC Board of Directors workshop meeting recently and garbage bags and, other small items were discussed regarding adding them to the cooperative purchasing agreements with cities. ~1es'tergren: Reiterated the Mayor's comments about TML. She found it excellent and really benefitted from a number of the programs she attended. She appreciates the recognition for her new position, and added her congratulations to our staff for their excellence in performance and their appointments. Requested an executive session on land ac Malone: Ditto to everything everyone has staff. ® Inquired if something could be done about Lomax Elementary School on the North side overgrown and in disrepair. Could we get se e, if something can be done? quisition. said about the the walkway going to of L Street. It is it checked out and Cline: Expressed appreciation and thanks to Dr. Neil Bishop for coming to Dallas to make a presentation on the City of La Porte Master Plan. I~t seemed to be very well received and they got many questions asked after the session, which indicates that people were really interested in the presentation. Mr. Skelton and Mr. Gay stated they had also received many questions after the session on the Master Plan. 16. Council adjourned into executive session at 8:13 P.M. and returned to the Council table at g:24 P.M. 17. There being no further business to come before the Council, the'meeting was duly adjourned at 9:24 P.M. ~ ~ • • Minutes, Regular Meeting, La Porte City Council November 7, 1984, Page 9 Respectfully submitted: c Cherie Black, City Secretary Passed~nd approved this the ~d day of November, 198 Vir inia Cline, Mayor • .• •~ ORDINANCE N0. ~1~ C AN ORDINANCE LEVYING TAXES UPON TAXABLE PROPERTY LOCATED WITHIN AND SUBJECT TO TAXATION IN THE CITY OF LA~PORTE, TEXAS; AND MAKING APPROPRIATIONS FOR SUPPORT, MAINTENANCE, AND IMPROVEMENT OF THE CITY GOVERNMENT OF SAID CITY OF~LA PORTE, TEXAS; CONTAINING A REPEALING CLAUSE; CONTAINING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL~~OF THE CITY OF LA PORTE: . ~- ~ ~ S~.ce tion_,]_. That there is hereby levied for the current fiscal year beginning October 1. 1984, and ending September 30, 1985, on all real property situated and all personal property . owned within the taxable limits of the said City of La Porte, on the first day of January, 1984, except so much as may be exempt C under the Constitution and laws of the United States, this State, • and the City of La Porte, the following taxes: (1) An Ad Valorem Tax of and at the rate of four eight nine three cents ($.484) on the one hundred dollars ($100.00) cash value thereof, estimated in lawful currency of the United States for the current expenses for the support, maintenance, and improvement of the City Government of said City of La Porte, Texas. (2) An Ad Valorem Tax of and at the rate of two two zero seven cent, ($ 2. 207) on the one hundred dollars ($100.00) cash value thereof, estimated in lawful currency of the United States, to pay current interest on and provide one year's sinking fund and to pay all of the principal and interest accruing on all outstanding bonds lawfully issued by the City of La Porte. Section 2. All property upon which a rate of taxation is C hereinabove levied shall be assessed on a ration of one hundred percent (100X) of the estimated market value thereof. Section ~. That the sums hereinafter accruing and collected from the hereinabove taxes so levied by and the same are hereby appropriated for the support, maintenance, and improvement of the City .Government of the City of La Porte. • C~ C Ordinance No. 1416 , Page 2 Section 4. If any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of this Ordinance shall, for any reason, be held invalid, such invalidity shall not affect the remaining portions of this Ordinance, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase or clause, or part thereof, may be declared ~, invalid. Section 5. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict only. Section 6. The City Council officially finds, determines, recites and declares that a sufficiennt written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised C Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further • ratifies, approves and confirms such written notice and the contents and posting thereof. • • Ordinance No. 1416, Page 3. C PASSED AND APPROVED this the 7th day of November 1984. CITY OF LA PORTE ay C • ATTEST: -- ~ - Virginia Cline, Mayor ' .O~ ~.P~~ City Secretary APPROVED: C City Attorney • • • • ORDINANCE NO. 1417 AN ORDINANCE RE-APPOINTING ALBERT FIELDS AS DIRECTOR, POSITION 2, OF THE LA PORTE AREA WATER AUTHORITY, AND APPOINTING CARY BURNLEY TO THE UNEXPIRED TERM OF BETTY~.LVATERS, AS DIRECTOR, POSITION 3, OF THE LA PORTE AREA.;-WATER AUTHORITY; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: C Section 1. The City Council of the City of La Porte hereby • re-appoints Albert Fields as Director, Position 2, of the La Porte Area Water Authority, for the term expiring September 1, 1986; and appoints Cary Burnley to the unexpired term of Betty Waters, as Director, Position 3, of the La Porte Area Water Authority, for the term expiring September 1, 1985, and until each of their successors shall have been duly appointed and qualified. Section 2. All ordinances or parts of ordinances in con- flict herewith are hereby repealed to the extent of conflict only. C Section 3. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City • Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The ~. City Council further ratifies, approves and confirms such • written notice and the contents and posting thereof. • C • • Ordinance No. 1417 , Page 2. Section 4. This Ordina~ice shall take effect and be in force from and after its passage and approval. PASSED AND APPROVED this the 7th day of November, 1984. C CITY OF LA PORTE ' ~ ~ BY ~ ATTEST: City Secretary APPROVED: C • •( ~y Attorney i inia Cline, Mayor • • ORDINANCE NO. 1418 • AN ORDINANCE APPOINTING VIVIAN COVINGTON, TO THE UNEXPIRED TERM OF ANDY WILSON, ON THE CITY OF LA FORTE ZONING BOARD OF ADJUSTMENT; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA FORTE: Section 1. The City Council of the City of La Porte hereby • appoints Vivian Covington to the unexpired term of Andy Wilson, on the City of La Porte Zoning Board of Adjustment, for the term expiring April 30, 1985, and until her successor shall have been duly appointed and qualified. Section 2. All ordinances or parts of ordinances in con- flict herewith are hereby repealed to the extent of conflict only. Section 3. The City Council officially finds, determines, recites and declares that a sufficient written notice of the C date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding • this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 4. This Ordinance shall take effect and be in force from and after its passage and approval. • • C Ordinance No. 1418 , Page 2. PASSED AND APPROVED this the 7th day of November, 1984. CITY OF LA PORTE /~ ~ ~ .7 Vi inia C ine, Mayor C~ • ATTEST: ~ ~ 1. City Secretary C • City Attorney • • r' ORDINANCE NO. 1419 • AN ORDINANCE APPOINTING E. W. FELSCHER TO THE UNEXPIRED TERM OF ANDY WILSON, AS CITY OF LA PORTS HEARING OFFICER FOR THE JUNK VEHICLE ORDINANCE; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTS: Section 1. The City Council of the City of La Porte hereby C appoints E. W. Felscher to the unexpired term of Andy Wilson, • as City of La Porte Hearing Officer for the Junk Vehicle Ordinance, for a term expiring April 30, 1986, or until his successor shall have been duly appointed and qualified. Section 2. .All ordinances or parts of ordinances in con- flict herewith are hereby repealed to the extent of conflict only. Section 3. The City Council officially finds., deterr!ines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City C~ Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding • this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 4. This Ordinance shall take effect and be in • 1 . force from and after its passage and approval. • ~~ • Ordinance No. 1419 • . - ~ ; PASSED AND APPROVED this the 7th day of November, 1984. CITY OF LA PORTE c' •~ C • ~~_ ATTEST: Page .2. By ;-`. l Vi inia C ine, Mayor J City Secretary APPROVED: City Attorney - y • STATE OF TEXAS () CITY OF () • U THIS AGREEMENT made this day of ~,, 1984 between the CITY OF BAYTOWN, TEXAS and the CITY OF LAPORTE, TEXAS; WITNESSETH: Pursuant to the authority granted by the Texas Interlocal Cooperation Act (Article 4413 (32c) V.A.T.S.) providing for the cooperation between Local governmental bodies, the parties hereto, in consideration of the premises and mutal promises contained heret~n, agree to as follows: The City of Baytown, hereinafter referred to as "City", makes, constitutes and appoints the City of LaPorte, Texas its true and lawful purchasing agent for the purchase of plastic garbage bags. The quantity and type of plastic bags purchased shall be as specified in the City of LaPorte bid #0058. The terms of this bid shall govern the price, quantity, the date and location of delivery, and the billing instructions. The City agrees to the storage of ail its bags at the City of LaPorte's warehouse and further agrees to pick up bags from this facility as needed. The City of LaPorte agrees to store our bags at no charge to the City and further agrees to grant the City access to these bags during normal business hours for pick up and inventory control purposes. The City agrees that all specifications for said items shall be as determined by the City and City of LaPorte. III. The City, by execution of this agreement, agrees to pay the vendor after complete shipment of our order and receipt of a proper invoice. The payment shall be the full cash amount of the City's portion of the ,)oint order. IV. This agreement shall take effect upon execution by the signatories and shall serve as the City's committment to procure the plastic garbage bags defined in bid #0058. V. • This agreement shall be to effect from the date of execution until the completion of the order and all City plastic garbage bags have been removed from the City of LaPorte's warehouse. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers the day and year first above written. ATTEST ATTEST CITY OF BY CITY OF LAPORTE BY • • T0: CITY MANAGER FROM: DAT~:.~ .. .. PUBLIC WORKS ~ October 25 , 1984 REQUEST FOR CITY COUNCIL~AGENDA ITEM 2. X Report 1. Agenda Date Requested: November 7, 1984 _ Resolution Ordinance 3. Project Summary: Consider awarding bid for plastic garbage bags, through cooperative purchasing with Seabrook and Baytown. ~+. Action Required: Award bid and execute interlocal agreement with Cities of Seabrook and Baytown. 5.. Alternative: • Buy on spot market. 6. Recommendati•gn Award bid to the low bidder. 7. Exhibits: See attached memorandum. 8. Availability of Funds: X General Fund Water/Wastewater Capital Improvmt. General Revenue Sharing Other . Account Number: 702-2 15 Funds Available: X yes Nb • Requested By 9. ~ Appro ed f¢f Ci~r ouncil Date r r- • • • INTER-OFFICE MEMORANDUM • OCTOBER 16, 1984 T0: Steve Gillett - Assistant Director of Public Works FROM: J. Ray - Purchasing Ag nt ~•, ;G,: SUBJECT: Sealed Bid #0058 - P1a~tic:Garbage Bags J Advertised sealed bid 40058 for the cooperative purchase of thirty-gallon plastic garbage bags were opened and read in City Council Chambers October 15, 1984 at 4:00 p.m. Sealed Bid invitations were mailed to fifteen area producers of poly- ethylene film with the six following firms returning bids; (1) B & E Packaging, (2) Arrow Industries, (3) Adams Industries, (4) Morse Wholesale, (5) Sunbelt Plastics, and (6) Armin Plastics. Vendors bid on the standard 30" x 37" x .002 mil garbage bag delivered to the City of La Porte in the following quantities by December 30, 1984: City of La Porte - 115,000 lbs. City of Seabrook - 20,000 lbs. City of Baytown - 148,000 lbs. • The quantities listed above represent one-half of each City's annual requirements for Fiscal Year 1984-85. Another spot cooperative purchase will be conducted in May, 1985 to establish a price for the remaining requirements of all entities. Low bid was submitted by Adams Industries of Monroe, La. in the amount of $.399 per pound. This price represents a 20% decrease over the price currently being paid by the Cities of La Porte and Seabrook. The decrease in price can be attri- buted to the large volume involved in this cooperative purchase as well as the deletion of the requirement that the successful bidder guarantee the price of plastic bags for one year. I hereby recommend that the City of La Porte award the purchase of 115,000 lbs. of thirty-gallon garbage bags for December 30, 1984 delivery to Adams Industries on the basis of their low bid of $.399 per pound. I also recommend that La Porte City Council execute formal interlocal agreements with the cities of Baytown and Seabrook to enable them to take advantage of the favorable pricing. I trust you will concur with this recommendation. Jr/mb cc: B. Herrera S. Hubbard Attachment: Tabulation ~~ • ~ • • SEALED BID ~~0058 .ITEM: PLASTIC GARBAGE BAGS B & E Adam's Arrow Sunbelt Morse ' Packaging Industries Industries Plastics Wholesale 3.o~s~ 1. Plastic Garbage Bags: 30" x 37" x .002 mil - 30 gallon __ Price per pound .48 per ~~ -.399 per ~~ .423 per.~~ .75 per ~~ N/A 2. Price per thousand bags $71.33/M $59.05/M $62.60/M $111.00/M $80.50/M * Alternate Bid - Hefty Steel Sack • SEALED BID 40058 • ITEM: PLASTIC GARBAGE BAGS 1. Plastic Garba a Ba s: 30" x 37" x .002 mil - 30 Price ner Pound rL1Ce per thousand bags U AY~min Current ercentage Plastics Contract Decrease of klahoma Price of Current Contract Arrow Price Industries .65 per ~~. .4975 per44 20% $96.20/M $73.63/M ~ __ • • MEMORANDUM October 29, 1984 T0: MAYOR AND CITY COUNCIL FROM: CITY SECRETARY SUBJECT: MEETING SCHEDULE FOR HOLIDAY SEASON The following is a list of meeting dates for City Council for November, December and January. November 7 - Regular Meeting November 14 - Workshop Meeting November 21 - Regular Meeting November 28 - Called Workshop, if needed Since November 21 is the day before Thanksgiving, you may want to set a Called Regular Meeting for November 28 rather than holding the meeting on November 21. December 5 - Regular Meeting December 12 - Workshop Meeting December 19 - Regular Meeting December 26 - Called Workshop, if needed January 2 - Regular Meeting January 9 -Workshop Meeting January 16 - Regular Meeting January 23 - Called Workshop, if needed I am bringing these dates to your attention so that you may, at the Regular Meeting on November 7, consider setting a meeting schedule for the holiday season. Cherie Black City Secretary • KNOX W. ASKINS, J. D., P. C. ATTORNEY AT LAW 702 W. FAIRMONT PARKWAY P. O. BOX 1218 JOHN D. ARMSTRONG, J.D. LA PORTE, TEXAS 77571-1218 TELEPHONE ASSOCIATE October 30, 1984 713 a71.1eas Ms. Cherie Black, City Secretary CITY OF LA PORTE P. O. Box 1115 La Porte, Texas 77571 Dear Cherie: I enclose herewith an Ordinance to be placed on the regular meeting agenda of November 7, 1984. This is an Ordinance declaring the intent of the City of La Porte to institute proceedings to annex certain territory, being the unannexed acreage north of Fairmont Parkway and west of the railroad tracks. The schedule of the annexation proceedings is time critical and the following schedule should be followed: • November 7, 1984 Pass Ordinance declaring intent to annex. November 11, 1984 Publish the entire Ordinance in the Bayshore Sun. November 26, 1984 (Monday) November 28, 1984 (Wednesday) December 19, 1984 Call a special meeting at 6:00 o'clock p.m., for the first public hearing. Call a special meeting at the beginning of the workshop, for a public hearing. Pass final Annexation Ordinance at regular City Council meeting. I strongly suggest that you take the Intent to Annex Ordinance to the newspaper as early as possible, and have them submit a proof of the legal notice to you, so that you can carefully proofread it, before it is put in the paper on November 11, 1984. Yours very truly, ~~~~~~~~ Knox W. Askins City Attorney City of La Porte • KWA:kr cc: Honorable Mayor and City Council Mr. Jack Owen, City Manager • • • C ORDINANCE NO. 1420 AN ORDINANCE DECLARING THE INTENTION OF THE CITY OF LA PORTE TO INSTITUTE PROCEEDINGS TO ANNEX CERTAIN TERRITORY; CALLING TWO (2) PUBLIC HEARINGS AT WHICH ALL INTERESTED PARTIES SHALL HAVE AN OPPORTUNITY TO BE HEARD; PROVIDING FOR THE PUBLICATION OF NOTICE OF SUCH HEARINGS BY THE PUBLICATION OF THIS ORDINANCE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council of the City of La Porte hereby C declares its intention to institute annexation proceedings, to • annex the following described territory to the City of La Porte by the passage of an ordinance of annexation extending the general corporate limits of the City of La Porte for all purposes to include within such territory all of the following described territory now situated within the exclusive extraterritorial jurisdiction of the City of La Porte. As used herein, the term extraterritorial jurisdiction shall have the same meaning ascribed to it as is ascribed to it in the Municipal Annexation Act of 1963, compiled as Article 970a, Vernon's Annotated Texas Statutes: BEGINNING at a point in the Richard Pearsall 1/3 League, C A-625., within the city limits of La Porte, Texas, at the Northeast corner of La Porte Outlot No. 161; THENCE Westerly along the North line of La Porte Outlots Nos. 161 through 170-1/2 a distance of approximately 3,494 feet to a point 50~feet East of the Northwest corner of • La Porte Outlot No. 170-1/2, said corner being in the West line of said Richard Pearsall 1/3 League; THENCE Southerly along aline parallel to and 50 feet East of the West line of La Porte Outlot No. 170-1/2, same being also the West line of said Richard Pearsall 1/3 League, a distance of approximately 458 feet to a point 50 feet North of the North right-of-way line of Fairmont Parkway (250 feet wide); THENCE Easterly along a line parallel to and 50 feet North of the North right-of-way line of Fairmont Parkway a. distance of approximately 3,496 feet to a point in the East line of La Porte Outlot No. 161; THENCE Northerly along the East line of La Porte Outlot • No. 161 a distance of approximately 454 feet to the PLACE " OF BEGINNING. • • • Ordinance No. 1420 , Page 2. Section 2. The City Council of the City of La Porte hereby directs the City Manager and City Departments to prepare a proposed Service Plan that provides for the extension of municipal services into each area to be annexed. The proposed Service Plan shall be made available for inspection and explained to the inhabitants of the area to be annexed at the public hearing. Section 3. The City Council of the City .of La Porte hereby calls two (2) public hearings at which all interested persons C shall have an opportunity to be heard upon such proposal to • annex the territory described above, which two (2) public heaings shall be held as follows, to-wit: (1) In the City Council Chambers, City Hall, 604 W. Fairmont Parkway, La Porte, Texas, at six o'clock P.M., on the 26th day of November, 1984; and (2) In the City Council Chambers, City Hall, 604 W. Fairmont Parkway, La Porte, Texas, at six o'clock P.M., on the 28th day of November, 1984. Section 4. The annexation proceeding of which notice of intention to annex is given by this Ordinance shall be instituted not less than twenty (20) days nor more than forty (40) days subsequent to such public.hearings. • Section 5. The City Secretary of~the City of La Porte is hereby directed to cause notice of such public hearing to be given by publication of this Ordinance in The Bayshore Sun, a newspaper having general circulation in the City of La Porte and in the territory proposed to be annexed, such publication to be made at least once, not more than twenty (20) days nor less than ten (.10) days prior to the date of such public hearing. Addi- tional notice by certified mail should be given to railroad • .companies then serving the city and on the city's tax roll where • • C Ordinance No. 1420 . Page 3. the right-of-way thereof is included in the territory to be annexed. Section 6. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, C as required by the Open Meetings Law, Article 6252-17, Texas • Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 7. This Ordinance shall be effective immediately upon its passage and approval. PASSED AND APP. ROVED this, the 7th day of November, 1984. ~~ CITY OF LA PORTE i ~~ riia~Cl`ine, Mayor ATTEST: City Secretary APPROVED: ~ .C~~~ City Attorney • • RESOLUTION NO. 84- 24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTS, ENDORSING ESTABLISHMENT OF A U. S. NAVY HOMEPORT AT THE PORT OF HOUSTON BAYPORT TERMINAL; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Houston/Galveston U. S. Navy Homeport Committee has selected the Bayport~Terminal as a location to be considered for inclusion in a proposal to be made to the U. S. Department of the Navy for homeport situs for a U. S. Navy Surface Action Group; and WHEREAS, such Surface Action Group shall consist of a number • of capital ships of the U. S. Navy requiring the full-time employ- ment in their operation and support of some 3,680 Navy officers and enlisted personnel and the additional full-time employment of some 250 civilian personnel; and WHEREAS, the above cited employment will create an annual Naval payroll of some $60 million, plus the payment of annual housing allowances of some $9 million; and WHEREAS, the establishment of such a Surface Action Group Homeport will create the need for an additional 3,000 to 3,500 secondary civilian employment jobs in the La Porte community; and WHEREAS, estimated costs of $100 million will be spent in construction of the homeport, much of it for construction labor • costs and for materials and equipment to be furnished locally; and WHEREAS, it is contemplated that other economic benefits will accrue to the La Porte community through the value of goods and services rendered locally to the homeport and its employees and employee dependents; and WHEREAS, the City Council of the City of La Porte finds the • basing of a U. S. Navy Surface Action Group within the Port of Houston Bayport Terminal would be of great benefit to the City of La Porte and its citizens; • \J Resolution No. 84- 24 , Page 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTS: Section 1. That the City Council of the City of La Porte endorses without reservation the establishment~of a U. S. Navy Surface Action Group Homeport within the Port of Houston Bayport Terminal. Section 2. That the City Council of the City of La Porte strongly encourages all citizens of the La Porte-Bayshore community • to actively support the efforts of the Houston/Galveston U. S. Navy Homeport Committee in bringing the U. S. Navy Surface Action Group to the La Porte-Bayshore community. Section 3. This Resolution shall take effect and be in force from and after its passage and approval. PASSED AND APPROVED this, the 7th day of November , 1984. CITY OF LA PORTS By s f ATTEST: • ~ , City Secretary APPROVED: /~.. • City Attorney a ~lfne, Mayor ~~ • • MEMORANDUM • CITY OF LA PORTE T0: Mayor Cline and Councilpersons FROM: Jack Owen SUBJECT: Certificate of Conformance in Financial Reporting DATE: November 7, 1984 The City of La Porte is one of 43 Texas cities that has been awarded a Certificate of Conformance in Financial Reporting by the Government Finance Officers Association of the United States and Canada for its comprehensive annual financial report for the fiscal year ended September 30, 1983. This is the third consecutive year that the City of La Porte has received .such a Certificate. "City of La Porte, Texas has been awarded a Certificate of Conformance in Financial Reporting by the Government Finance Officers Association of the United States and Canada for its comprehensive • annual financial report for the fiscal year ended September 30, 1983. The Certificate of Conformance is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government or public employee retirement system and its management. By being awarded a Certificate of Conformance, the comprehensive annual financial report of a government agency has been judged to substantially conform to the programs high standards of excellence. Such standards encompass both generally accepted accounting principles and applicable legal requirements. To earn a Certificate of Conformance a government agency must demonstrate a constructive "spirit of full disclosure" effort to clearly communicate its financial story, enhance understanding of the logic underlying the traditional governmental financial reporting model and motivate persons and groups in society to read and use the comprehensive annual financial report. MEMORANDUM, November 7, Certificate of Conformance 1984, Page 2 • • Eligible comprehensive annual financial reports are evaluated by an impartial Special Review Committee composed of government or public employee retirement system finance officers, independent certified public accountants, educators and others with particular expertise in governmental accounting and financial reporting. When a Certificate of Conformance is awarded to a government agency, an Award of Financial Reporting Achievement is also presented to the individual(s) designated by the government agency as primarily responsible for its having earned the certificate. An Award of Financial Reporting Achievement has been awarded to Debra B. Cole, Director of Finance." • Special recognition should be given to Debbie Cole and her Staff as well as, our auditor, Mr. Eugene Hovey, Certified Public Accountant. We sincerely appreciate the efforts of the Finance Department in achieving this award, and feel that the City of La Porte has, through this accomplishment, become recognized throughout the Nation. Jack Owen City Manager JO/llh • 1~ ~~ • e~ ~`~ ~tij .k,~eh G~ \ ~~,~ ~- • I I i MUNICIPAL FINANCE OFFICERS ASSOCIATION news release E7Q{lffIVEOFFICE$ 1~ Np(iTH MICHIGAN AVENIF CHICAGO, ILLINOIS 60001 312 077.0700 DATE: RE: Certificate of Conformance in Financial Reporting e.cty a~ La Pante, T2X[Ld has been awarded a Certificate of Conformance in Financial Reporting by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report for the fiscal year ended Sen~emben 30, 1983 The Certificate of Conformance is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government or public employee retirement system (PERS) and its management. • By being awarded a Certificate of Conformance, the comprehensive annual financial report (CAFR) of a government or PERS has been judged to substantially conform to the programs hi gh standards of excellence. Such standards encompass both generally accepted accounting principles and applicable legal requirements. To earn a Certificate of Conformance a government or PERS must demonstrate a con- structive "spirit of full disclosure" effort to clearly communicate its financial story, enhance understanding of the logic underlying the traditional governmental financial reporting model and motivate persons and groups in society to read and use the CAFR. Eligible CAFRs are evaluated by an impartial Special Review Committee composed of government or PERS finance officers, independent certified public accountants, educators and others with particular expertise in governmental accounting and fi- nancial reporting. When a Certificate of Conformance is awarded to a government or PERS, an Award of Financial Reporting Achievement is also presented to the individual(s) designated by the government or PERS as primarily responsible for its having earned the certificate. An Award of Financial Reporting Achievement has been awarded to Uebrca B. Ca.~e, U-ur.eeton a b F~.nanee NOTE: A list of governments or PERS holding Certificates of Conformance is published periodically. A copy of the most recent list is enclosed. Further information con- • cerning the Certificate of Conformance in Financial Report- • ing Program is available upon request from GFOA at 180 N. Michigan - Suite 800, Chicago, Illinois 60601 or (312) 977-9700. Formerly Municipal Finance Offieer Association