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HomeMy WebLinkAbout1985-04-10 Special Called Meeting • • • MINUTES OF THE SPECIAL CALLED MEETING OF LA PORTE CITY COUNCIL APRIL 10, 1985 1. The meeting was called to order by Mayor Cline at 6:00 P.M. Members of City Council Present: Mayor Virginia Cline, Councilpersons Paula Bridges, Ed Matuszak, Betty Waters, Lindsay Pfeiffer, Deotis Gay (arrived at 6:05) and B. Don Skelton Members of City Council Absent: Councilperson Linda Westergren Members of City Staff Present: City Manager Jack Owen, City Attorney Knox Askins, City Secretary Cherie Black, Director of Public Works Jerry Hodge, Purchasing Agent Jackson Ray, Administrative Assistant Doug de la Morena, Fire Chief Joe Sease, Assistant Director of Public Works Steve Gillett, Assistant.City Attorney John Armstrong, Police Chief Herb • Freeman, Director of Community Development John Joerns, Director of Parks and Recreation Stan Sherwood, City Engineer Bob Speake, Wastewater Superintendent Buddy Jacobs, Parks Supervisor Bert Clark, Acting Finance Officer Nell Lange, Judge J. B. Williamson Others Present: Mrs. Norman Malone, Mrs. John Lloyd, Mrs. B. Don Skelton, Mrs. JoAnn Walker, Mrs. Ed Matuszak, Mr. Leon Waters, Pam Smith of-the Bayshore Sun, 20 citizens 2. The invocation was given by City Attorney Knox Askins. 3. Council considered approving the minutes of the regular meeting held March 20, 1985. Motion was made by Councilperson Skel o to aop~ove the minutes_of the March 20 meeting as presented. Second by Councilperson Waters. The motion carried, 6 ayes and 0 nays (Councilperson Gay had not yet arrived). Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Skelton and Mayor Cline Nays: None • u • • Minutes, Special Called Meeting, La Porte City Council April 10, 1985, Page 2 4. Council made the official canvass of the returns of the election held April 6, 1985. 5. The City Attorney read: ORDINANCE 1438 - AN ORDINANCE DECLARING THE RESULTS OF THE ELECTION HELD IN THE CITY OF LA PORTS ON APRIL 6, 1985, FOR THE ELECTION OF COUNCILPERSON, DISTRICTS 1, 2, AND 3, AND FOR THE ELECTION OF A MAYOR; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion Baas made by Councilperson Skelton to adopt Ordinance 1438 as read by the City Attorney. Second by Councilperson Gay. The motion carried, 7 ayes and 0 nays. Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay, Skelton and Mayor Cline Nays: None Mayor Cline expressed her appreciation to all who had helped her in her campaign, expressed her enjoyment of her political • career, spanning 14 of the last 16 years, and that she had served with the deep, sincere attitude in trying to help our citizens and the community. She stated that after 14 years, she felt it was time to say thank you, she had enjoyed all of it, she appreciated it, and it was a happy end to her political career. Councilperson Bridges expressed her thanks to the citizens in District 2 for giving her the opportunity to serve them for the past 5 months, and wished Mr. Lloyd and the new Council all the best. 6. The Oath of Office was administered to Norman Malone, newly elected Mayor. Mayor Malone then administered the Oath of Office to Delbert Walker, Councilperson District 1, John Lloyd, Councilperson District 2, and Ed Matuszak, Councilperson District 3. After the Oaths had been administered, the newly elected representatives took their seats at the Council table and were presented with Certificates of Election by the City Secretary. • • • Minutes, Special Called Meeting, La Porte City Council • April 10, 1985, Page 3 The newly seated Councilmembers and the Mayor expressed their thanks to all who had helped them in their campaign and who had voted for them, and pledged themselves to doing their best for the City of La Porte and its citizens. 7. Ms. Eleanor Busby was to appear before Council to introduce the new Director of the La Porte Neighborhood Center, but was unable to attend the meeting. 8. Council considered appointing a member to the Redistricting Committee. Councilperson Walker submitted the name of Vivian Covington to Council for their consideration. Motion was made by Councilperson Skelton to appoint Vivian Covington to the Redistricting Com it ee. Second by Councilperson Pfeiffer. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton and Mayor Malone • Nays: None g. Council considered the consent agenda as follows: A. Consider awarding a bid on night vision scope B. Consider awarding a bid on color photography lab equipment C. Consider entering into Cooperative Purchasing Agreement with H-GAC to purchase tape logging equipment and accessories D. Consider entering Interlocal Agreement with H-GAC for purchase of plastic bags E. Consider awarding a bid for malathion Motion was made by Councilperson Waters to aporove the consent agenda as presented. Second by Councilperson Matuszak. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters,, Pfeiffer, Gay, Skelton and Mayor Malone Nays: None • • Minutes, Special Called Meeting, La Porte City Council April 10, 1985, Page 4 10. Administrative Reports - Mr. Owen had no administrative reports as such, but asked that Council consider a workshop meeting for April 24 for the final report on the water/sewer rate study. 11. Council Action - Councilpersons Walker, Matuszak, Waters, Pfeiffer, Gay, Skelton and Mayor Malone made short statements. 12. There was no executive session. 13. There being no further business to come before the Council, the meeting was duly adjourned at 6:32 P.M. Respectfully submitted: Cherie Black, City Secretary • Passed & Approved this the 17th day of April, 1985 Norman Malone, Mayor • • CITY CQ~~ICI~_A~NDA_I~EMS T0: Jack Owen FROM; x.F.Freeman Jr. DATE: 032085 City Manager Chief of Police REQUEST FOR CITY COUNCIL AGENDA ITEM 1. Agenda Date Requested: April 3,1985 2. REPORT; RESOLUTION; X AGREEMENT 3. PROJECT SUMMARY: Bid on Night Vision Scope 4. ACTION REQUIRED: Award Bid 5. ALTERNATIVE: 6. RECOMMENDATION: I hereby recommend the City of La Porte award the bid on the Night Vision Scope to Longhorn Police Supply as per Jackson Ray's recommendation. Item was approved in City of La Porte 7. ]~~~eneral Budget. See attached memo from Jackson Ray/Purchasing. 8. AVAILABILITY OF FUNDS: x General Fund Capital Improvement Other Water/Wastewater General Revenue Sharing 9. ACCOUNT NUMBER: 001502506821 FUNDS AVAILABLE: X ~ NO Chi F ~ man r. REQUES . 10. OVED FOR CITY COUNCIL AGENDA _ __ DATE C' y Manager w J • • INTER-OFFICE MEMORANDUM MARCH 19, 1985 T0: Herb Freeman - Chief of Police FROM: Jackson Ray - Purchasing Agent ~ SUBJECT: Sealed Bid X60090: Night Vis3a Scope Advertised, sealed bids ~/0090 for the purchase of a night vision scope were opened and read in City Council Chambers March 18, 1985 at 4 p.m. Bid invitations were mailed to five dealers and manufacturers of law enforcement equipment with the following two returning bids; (1) Longhorn Police Supply and (2) National Police Supply. Vendors were asked to submit bids on 'a weatherproof passive night vision scope with 135 mm ocular providing 5.4X magnification. Manufacturers list price is currently $5,994.00 without attachments. Low bid submitted by Longhorn Police Supply of Pasadena in the amount of $4,616.35 and a delivery time of thirty days after receipt of order. I recommend the City of La Porte award the purchase of this night vision scope to Longhorn Police Supply on the basis of low bid meeting specifications. I trust this recommendation with meet with your approval. JR/mb cc: J. Owen Det. S. Jacobs Attachment: Bid Tabulation 660090 ,. ~ • Sealed Bid• ~/0090 Night Vision Scope 1. A. Night Vision Scope Model MK-303A Star Tron or Equal B._ "C" Mount Lens Adaptor C. Nikon Camera Mount • National Longhorn Central Farrington Smith & •Police Police Police Technologi Wesson/ Supply Supply Supply GOEC D. Relay Lens for 35 mm Camera 4,469.00 4,199.00 No Bid No Bid No Bic 17.60 17.15 17.60 17.15 451.88 383.05 60 days 30 days 90 days 90 days let 30 Days: o erms Shown 4,956.08 4,616.35 No Bid No Bid No Bid 2. Delivery Time in Days ~ ~ CITY COUNCIL AGENDA ITEMS T0: Jack Owen FROM: H.F.FREEMAN, JR. DATE: 031985 City Manager CHIEF OF POLICE REQUEST FOR CITY COUNCIL AGENDA ITEM 1 . Agenda Date Requested: 71{~ril 3-, 1Qs~ 2. REPORT; RESOLUTION; ~ AGREEMENT 3. PROJECT SUMMARY: Bid on Color Lab 4. ACTION REQUIRED: Award Bid 5. ALTERNATIVE: 6. RECOMMENDATION: I hereby recommend that the City of La Porte award the bid on the Color Lab equipment approved in the City of La Porte 1984-85 Federal Revenue Sharing Budget(Entitlement#16) to 7 ~ ~th~~,ss ern Camera . See attached memo from Jackson Ray/Purchasing. 8. AVAILABILITY OF FUNDS: General Fund Water/Wastewater Capital Improvement x General Revenue Sharing Other 9. ACCOUNT NUMBER: Entitlement#16 FUNDS AVAILABLE: AYES _ Chi REQUESTS BY: ~ 10. APPROVED FOR CITY COUNCIL AGENDA ~~~ ~~ f~l/ _ _ DATE C',ty Manager INTER-OFFICE MEMORANDUM MARCH 12, 1985 T0: Herb Freeman - Chief of Pol FROM: Jackson Ray - Purchasing Agent SUBJECT: Sealed Bid ~~0087: Color Phot~~I.y~-Equipment Advertised, sealed bids 40087 for Equipment were opened and read in City 4 p.m. Bid invitations were mailed to equipment in the State of Texas. Seal vendors; (1) Southwestern Camera, (2) Supplies. the purchase of Color Photography Lab Council Chambers March 11, 1985 at four wholesalers of color processing ed bids were received from the following Southside Camera, and (3) Southwest Photo Bidders were asked to submit pricing on various components needed to establish a color photo processing lab for the Identification and Records Division of the La Porte Police Dept. Vendors are also required to completely install all equip- ment and adequately train Police personnel in its operation. A total of $22,000 is presently appropriated to purchase the equipment in the City of La Porte's 1984-85 Federal Revenue Sharing Budget (Entitlement 416). Low bid meeting specifications was submitted by Southwestern Camera of Houston, Texas in the amount of $22,159.40, a completion time of 30 days, and a one year .warranty on parts. Southwestern Camera also offers a 2% Net 10 days prompt payment discount which would lower the cost of the equipment to $21,716.21 I recommend the City of La Porte award the purchase of Police Dept. Color Photo- graphy Lab Equipment to Southwestern Camera on the basis of low bid meeting speci- fications and urge Police personnel to take advantage of the prompt payment dis- count. I trust this recommendation will meet with your approval. JR/mb cc: J. Owen - City Manager Attachment: Bid Tabulation 40087 SEALED BID ~~0087: Police Dept. Color Lab Equipment 1 outhwester Camera ** C1 =Houston Southsid Southwest Camera Photo Supplies TX Arniatnn_T Ran Antnni TX 1. Durst M 5/8 Miniprinter 1 5985.00 6024.69 5900.00 2. Durst Paper Mask 3 1/2" x 5" 1 191.00 193.17 189.00 3. Durst Paper Mask 5" x 7" 1 191.00 193.17 189.00 4. Durst Paper Mask 8" x 10" 1 191.00 193.17 189.00 5. Durst Negative Carrier ~~402-01610-9 1 89.30 87.97 88.00 6. Durst Negative Carrier ~~402-003600-2 1 89.30 87.97 88.00 7. 50mm El Nikkor 2.8 2 199.72 194.54 210.00 8. Kreonite CPT 16-EK 2-65 Processor 1 6250.00 5976.87 6250.00 9. Kreonite APWP-T Water Panel 1 560.00 535.52 560.00 10. Kreonite RB-5 Replinishment Bottles 2 220.00 105.08 110.00 11. Kreonite Roll Feed Take Up ~ 1 455.00 435.11 455.00 12. Kreonite Daylight Roll & Feed Kit 1 520.00 497.27 520.00 13. Omega D5-XL Color Enlarger w/Chromegatrol 1 1807.00 2133.50 1770.00 14. Omega 423-352 Negative Carrier 1 30.20 35.65 29.60 15. Omega 421-107 Single Lens Mount 1 23.72 28.00 23.25 16. Omega Lens Plate 421-056 1 17.96 21.20 17.60 17. Bencher ~~111-01 Photo Processor 1 4495.20 5687.76 4900.00 18. Bencher ~~112-10 Reels 6 168.00 96.00 180.00 19. Kreonite RB5 Replinishment Bottles 4 220.00 210.16 220.00 20. Kreonite MPM-5 Chemical Mixer 1 456.00 459.02 480.00 21. Complete Set Up and Training(2 days min.) No Charge No Charge No Char e 22. Total All Items 22,159.40 23,195.73 22,368.45 23. State Warranty Terms Parts 1'yr. Labor 90da Parts 1 yr Labor 90da Parts 1 y Labor 90d . 24. Enter Prompt Payment Discount 2%10 Net10 None 2% Net 30 25. Delivery Time in Days 21-30 Da s 30 Da s 30-60 Da s ** Denotes Low Bid All or None • ~ CITY COUNCIL AGENDA ITEMS T0: Jack Owen FROM; x.F.Freeman,Jr DATE: 031985 City Manager Chief of Police REQUEST FOR CITY COUNCIL AGENDA ITEM 1. Agenda Date Requested: April 3,1985 2. REPORT; RESOLUTION; x AGREEMENT 3. PROJECT SUMMARY: Tape Logging Equipment and Accessories 4. ACTION REQUIRED: Approve the H-GAC Cooperative Purchasing for the Tape Logging Equipment & Accessories 5. ALTERNATIVE: 6. RECOMMENDATION: I hereby recomment that the City of La Porte enter into an agreement with H-GAC to purchase the tape logging equipment and accessories that were approved in the City of La Porte 1984-85 Federal Revenue Sharing Budget (Entitlement #16). 7. EXHIBITS: See attached information 8. AVAILABILITY OF FUNDS: General Fund Water/Wastewater Capital Improvement ~__ General Revenue Sharing Other 9. ACCOUNT NUMBER: Entitlement~l6 FUNDS AVAILABLE: AYES NO REQUE ED BY: ~`-- 10. AP OVED FOR CITY COUNCIL AGENDA __ _ ,~ DATE C y Manager • • T0: CITY MANAGER FROM: DATE:• • PUBLIC WORKS .DIRECTOR April 3, 1985 REQUEST FOR CITY COUNCIL AGENDA ITEM 1. Agenda Date Requested: April 10, 1985 2. X Report Resolution Ordinance 3. Project Summary: Annual supply agreement for purchase of plastic garbage bags. Present agreement is in force, but new HGAC contract will provide more competitive pricing. ~+. Action Required: Execute Interlocal Agreement with HGAC. 5.. Alternative: 1. Purchase from existing contract. Price is $.399 per pound. 2. Rebid contract. 6. Recommendati~gn Authorize the City Manager to execute an Interlocal Agreement with HGAC to purchase 100,000 pounds of 30" X 37" X 2 mil. plastic garbage bags at $0.38 per pound, plus administrative fee of 3~. 7. Exhibits: Attached. 8. Availability of Funds: X General Fund Capital Improvmt. Other Account Number: 001-700-702-215 A Water/Wastewater General Revenue Sharing Funds Ava al e : ~~Yes Nb r 9. que By ~- ~13.~r council wgenda ~ ~ Date r INTER-OFFICE MEMORANDUM MARCH 26, 1985 T0: S. Gillett - Assistant Director ,Public Works FROM: J. Ray - Purchasing Agen ` !~ SUBJECT: Plastic Garbage Bags for~u t Distribution i r V ~~ J I have recently evaluated alternatives for the acquisition of 30" x 37" x 2.0 mil., 30 gallon plastic garbage bags for the Sanitation Division's August distribution. The City of La Porte has the following options: (1) Purchase 100,000 lbs. from existing supply agreement at $.399 per lb. (2) Cooperatively purchase 100,000 lbs. from HGAC contract at $.38 per lb. plus 3% (.3914 per lb. net) (3) Rebid plastic garbage bags altogether Utilizing the pricing made available by the HGAC (Option 1~2) will save the City of La Porte $760 over the current agreement (Option ~~1). Rebidding plastic garbage bags at the present time would not result in more favorable pricing than currently exists under Option ~~1 due to the low volume require- ments (100,000 lbs.) I hereby recommend that the City of La Porte execute an Interlocal Agree- ment with the HGAC to purchase 100,000 lbs. of 30" x 37" x 2 mil. plastic gar- bage bags at $.38 per pound and an administrative fee of 3%. I trust you will concur with this recommendation. JR/mb Attachment: Tabulation of Total Cost for Options ~~1 & ~~2 Copy of HGAC Order Form cc: J. Hodge J. Owen S. Hubbard Item: Purchase of 30" x 37" x 2 mil. Garbage Bags 1 Option ~~1 Option ~~2 Current HGAC Contract Cooperati dams Bid Industries , Industri 1. 100,000 lbs. of 30 gallon Opaque Garbage Bags .399 lb. .38 lb. 2. Administrative Fee (3%) N/A .0114 lb. 3. Total $39,900.00 $39,140.00 T0: CITY MANAGER FROM: DATE:. PUBLIC WORKS DIRECTOR April 2, 1985 REQUEST FOR CITY COUNCIL~AGENDA ITEM 1. Agenda Date Requested: April 10, 1985 2• X Report Resolution Ordinance 3. Project Summary: Joint bidding of supply agreement between the Cities of Baytown, La Porte and Seabrook for malathion, a chemical used in mosquito control. This project was bid through the City of Baytown. ~+. Action Required: Accept low bid from Van Waters and Rogers Chemical Company in the amount of $16.69 per gallon, and sign Interlocal Agreement. 5.. Alternative: Buy on spot market. 6. Recommendati•gn Accept low bid and authorize the City Manager to sign an Interlocal Agreement with the Cities of Baytown and Seabrook. 7. Exhibits: Attached. 8. Availability of Funds: X General Fund Water/Wastewater Capital Improvmt. General Revenue Sharing Other Account Number: 001-700-701-207 Funds Availa X Yes ~ Nb Jerry L. Ho Requested By -~1 9. A pro d for Ci Council Agenda Cit Manager -~ ~ ~ ~ ~S Date .. _ • ~ ~0' INTER-OFFICE MEMORANDUM MARCH 27, 1985 T0: S. Gillett - Assistant Director of Public Works FROM: J. Ray - Purchasing Agent s/ SUBJECT: Sealed Bid ~~8512-30 - Cooperative Purchase Malathion (L.P. ~~0091) r' Advertised, sealed cooperative bid ~~8512-30 was opened and read in Baytown City Hall on March 12, 1985 at 2:00 p.m. Bid invitations were mailed to ten distributors of 91% Malathion with the following eight returning bids: (1) J-Chem, (2) U.S.S. Agri-Chemical, (3) Holiman Equipment Co., (4) Oxford Chemical, (5) Van Waters & Rogers Chemical Co., (6) Gulf Chemical, (7) Colonial Mfg., and (8) Allstate Chemical. Vendors were asked to submit pricing on Pre- mium Grade Malathion (91% min.) suitable for use in vector control fogging operation. The cities of La Porte, Baytown, and Seabrook combined annual Malathion requirements in an effort to obtain lower prices than currently being paid. Listed below is a breakdown of estimated usage: (1) City of La Porte - 594 gallons (2) City of Baytown - 540 gallons (3) City of Seabrook - 216 gallons Low bid was submitted by Van Waters and Rogers Chemical Company in the amount of $16.69 per gallon and a delivery time of 7 days after receipt of order. This represents a reduction of 4% from the current price of $17.42 per gallon. I recommend that the City of La Porte take advantage of this favorable pricing and sign an interlocal agreement with the City of Baytown to purchase 11 drums (594 gallons) of Premium Grade Malathion from the low bidder, Van Waters and Rogers Chemical Company. I trust this recommendation will meet with your approval. JR/mb Attachments: Sealed Bid Tabulation ~~8512-30 (L.P. 40091) Interlocal Agreement cc: J. Hodge J. Owen K. Askins • SEALED BID •48512-30: Van Waters J-Chem Holiman Gulf Colonial Premium Grade Malathion (91% min.) ~ Rogers Equip. Co. Chemical Mfg. 1. 0,0 - Dimethyl Phosphorodithioate of $16.69/gal $17.42/gal. $17.89/ a g $19.49/gal 19.69/g Diethyl Mercaptosuccinate (Malathion) 2. TOTAL (594 gals.) 9913.86 10,347.48 10,626.66 11,577.06 11,695.1 ivone 3. Delivery Time in Days 7 Days,ARO 5 Days,ARO Shown 0 Days ARO 5 Days E "Page 2 SEALED BID X18512-30: Premium Grade Malathion (91% Min.) • U.S.S. Allstate Oxford 983-84 Agri-Chem Chemical Chemical Contract 98ontract ~ Price Price unter ublic Chemical Health E 1• 0 0 - Dimeth 1 Phosphorodithioate of $19.73/gal $21.15/gal No Bid $17.42/gal $17.43/g Dieth 1 Merca tosuccinate (Malathion 2. TOTAL (594 als.) 11,719.62 12,563.10 No Bid 10,347.48 10,353.4<' 3. Deliver Time in Days iv one 10 days ARO Shown No Bid N/A N/A