HomeMy WebLinkAbout1985-04-10 Special Called Meeting
• •
• MINUTES OF THE
SPECIAL CALLED MEETING OF LA PORTE CITY COUNCIL
APRIL 10, 1985
1. The meeting was called to order by Mayor Cline at 6:00 P.M.
Members of City Council Present: Mayor Virginia Cline,
Councilpersons Paula Bridges, Ed Matuszak, Betty Waters,
Lindsay Pfeiffer, Deotis Gay (arrived at 6:05) and B. Don
Skelton
Members of City Council Absent: Councilperson Linda
Westergren
Members of City Staff Present: City Manager Jack Owen, City
Attorney Knox Askins, City Secretary Cherie Black, Director of
Public Works Jerry Hodge, Purchasing Agent Jackson Ray,
Administrative Assistant Doug de la Morena, Fire Chief Joe
Sease, Assistant Director of Public Works Steve Gillett,
Assistant.City Attorney John Armstrong, Police Chief Herb
• Freeman, Director of Community Development John Joerns,
Director of Parks and Recreation Stan Sherwood, City Engineer
Bob Speake, Wastewater Superintendent Buddy Jacobs, Parks
Supervisor Bert Clark, Acting Finance Officer Nell Lange,
Judge J. B. Williamson
Others Present: Mrs. Norman Malone, Mrs. John Lloyd, Mrs. B.
Don Skelton, Mrs. JoAnn Walker, Mrs. Ed Matuszak, Mr. Leon
Waters, Pam Smith of-the Bayshore Sun, 20 citizens
2. The invocation was given by City Attorney Knox Askins.
3. Council considered approving the minutes of the regular
meeting held March 20, 1985.
Motion was made by Councilperson Skel o to aop~ove the
minutes_of the March 20 meeting as presented. Second by
Councilperson Waters. The motion carried, 6 ayes and 0 nays
(Councilperson Gay had not yet arrived).
Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer,
Skelton and Mayor Cline
Nays: None
•
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• Minutes, Special Called Meeting, La Porte City Council
April 10, 1985, Page 2
4. Council made the official canvass of the returns of the
election held April 6, 1985.
5. The City Attorney read: ORDINANCE 1438 - AN ORDINANCE
DECLARING THE RESULTS OF THE ELECTION HELD IN THE CITY OF LA
PORTS ON APRIL 6, 1985, FOR THE ELECTION OF COUNCILPERSON,
DISTRICTS 1, 2, AND 3, AND FOR THE ELECTION OF A MAYOR; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
Motion Baas made by Councilperson Skelton to adopt Ordinance
1438 as read by the City Attorney. Second by Councilperson
Gay. The motion carried, 7 ayes and 0 nays.
Ayes: Councilpersons Bridges, Matuszak, Waters, Pfeiffer, Gay,
Skelton and Mayor Cline
Nays: None
Mayor Cline expressed her appreciation to all who had helped
her in her campaign, expressed her enjoyment of her political
• career, spanning 14 of the last 16 years, and that she had
served with the deep, sincere attitude in trying to help our
citizens and the community. She stated that after 14 years,
she felt it was time to say thank you, she had enjoyed all of
it, she appreciated it, and it was a happy end to her
political career.
Councilperson Bridges expressed her thanks to the citizens in
District 2 for giving her the opportunity to serve them for
the past 5 months, and wished Mr. Lloyd and the new Council
all the best.
6. The Oath of Office was administered to Norman Malone, newly
elected Mayor. Mayor Malone then administered the Oath of
Office to Delbert Walker, Councilperson District 1, John
Lloyd, Councilperson District 2, and Ed Matuszak,
Councilperson District 3.
After the Oaths had been administered, the newly elected
representatives took their seats at the Council table and were
presented with Certificates of Election by the City Secretary.
•
• •
Minutes, Special Called Meeting, La Porte City Council
• April 10, 1985, Page 3
The newly seated Councilmembers and the Mayor expressed their
thanks to all who had helped them in their campaign and who
had voted for them, and pledged themselves to doing their best
for the City of La Porte and its citizens.
7. Ms. Eleanor Busby was to appear before Council to introduce
the new Director of the La Porte Neighborhood Center, but was
unable to attend the meeting.
8. Council considered appointing a member to the Redistricting
Committee.
Councilperson Walker submitted the name of Vivian Covington to
Council for their consideration.
Motion was made by Councilperson Skelton to appoint Vivian
Covington to the Redistricting Com it ee. Second by
Councilperson Pfeiffer. The motion carried, 8 ayes and 0
nays.
Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters,
Pfeiffer, Gay, Skelton and Mayor Malone
• Nays: None
g. Council considered the consent agenda as follows:
A. Consider awarding a bid on night vision scope
B. Consider awarding a bid on color photography lab
equipment
C. Consider entering into Cooperative Purchasing Agreement
with H-GAC to purchase tape logging equipment and
accessories
D. Consider entering Interlocal Agreement with H-GAC for
purchase of plastic bags
E. Consider awarding a bid for malathion
Motion was made by Councilperson Waters to aporove the consent
agenda as presented. Second by Councilperson Matuszak. The
motion carried, 8 ayes and 0 nays.
Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters,,
Pfeiffer, Gay, Skelton and Mayor Malone
Nays: None
•
• Minutes, Special Called Meeting, La Porte City Council
April 10, 1985, Page 4
10. Administrative Reports - Mr. Owen had no administrative
reports as such, but asked that Council consider a workshop
meeting for April 24 for the final report on the water/sewer
rate study.
11. Council Action - Councilpersons Walker, Matuszak, Waters,
Pfeiffer, Gay, Skelton and Mayor Malone made short statements.
12. There was no executive session.
13. There being no further business to come before the Council,
the meeting was duly adjourned at 6:32 P.M.
Respectfully submitted:
Cherie Black, City Secretary
• Passed & Approved this the
17th day of April, 1985
Norman Malone, Mayor
•
•
CITY CQ~~ICI~_A~NDA_I~EMS
T0: Jack Owen FROM; x.F.Freeman Jr. DATE: 032085
City Manager Chief of Police
REQUEST FOR CITY COUNCIL AGENDA ITEM
1. Agenda Date Requested: April 3,1985
2. REPORT; RESOLUTION; X AGREEMENT
3. PROJECT SUMMARY:
Bid on Night Vision Scope
4. ACTION REQUIRED:
Award Bid
5. ALTERNATIVE:
6. RECOMMENDATION:
I hereby recommend the City of La Porte award the bid on the
Night Vision Scope to Longhorn Police Supply as per Jackson
Ray's recommendation. Item was approved in City of La Porte
7. ]~~~eneral Budget.
See attached memo from Jackson Ray/Purchasing.
8. AVAILABILITY OF FUNDS:
x General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
9. ACCOUNT NUMBER: 001502506821
FUNDS AVAILABLE: X ~ NO
Chi F ~ man r.
REQUES .
10. OVED FOR CITY COUNCIL AGENDA
_ __ DATE
C' y Manager
w J • •
INTER-OFFICE MEMORANDUM
MARCH 19, 1985
T0: Herb Freeman - Chief of Police
FROM: Jackson Ray - Purchasing Agent ~
SUBJECT: Sealed Bid X60090: Night Vis3a Scope
Advertised, sealed bids ~/0090 for the purchase of a night vision scope were opened
and read in City Council Chambers March 18, 1985 at 4 p.m. Bid invitations were
mailed to five dealers and manufacturers of law enforcement equipment with the
following two returning bids; (1) Longhorn Police Supply and (2) National
Police Supply.
Vendors were asked to submit bids on 'a weatherproof passive night vision scope
with 135 mm ocular providing 5.4X magnification. Manufacturers list price is
currently $5,994.00 without attachments.
Low bid submitted by Longhorn Police Supply of Pasadena in the amount of $4,616.35
and a delivery time of thirty days after receipt of order. I recommend the City
of La Porte award the purchase of this night vision scope to Longhorn Police
Supply on the basis of low bid meeting specifications. I trust this recommendation
with meet with your approval.
JR/mb
cc: J. Owen
Det. S. Jacobs
Attachment: Bid Tabulation 660090
,. ~ •
Sealed Bid• ~/0090
Night Vision Scope
1. A. Night Vision Scope
Model MK-303A Star Tron or Equal
B._ "C" Mount Lens Adaptor
C. Nikon Camera Mount
•
National Longhorn Central Farrington Smith &
•Police Police Police Technologi Wesson/
Supply Supply Supply GOEC
D. Relay Lens for 35 mm Camera
4,469.00 4,199.00 No Bid No Bid No Bic
17.60 17.15
17.60 17.15
451.88 383.05
60 days 30 days
90 days 90 days
let 30 Days: o erms
Shown
4,956.08 4,616.35 No Bid No Bid No Bid
2. Delivery Time in Days
~ ~
CITY COUNCIL AGENDA ITEMS
T0: Jack Owen FROM: H.F.FREEMAN, JR. DATE: 031985
City Manager CHIEF OF POLICE
REQUEST FOR CITY COUNCIL AGENDA ITEM
1 . Agenda Date Requested: 71{~ril 3-, 1Qs~
2. REPORT; RESOLUTION; ~ AGREEMENT
3. PROJECT SUMMARY:
Bid on Color Lab
4. ACTION REQUIRED:
Award Bid
5. ALTERNATIVE:
6. RECOMMENDATION:
I hereby recommend that the City of La Porte award the bid
on the Color Lab equipment approved in the City of La Porte
1984-85 Federal Revenue Sharing Budget(Entitlement#16) to
7 ~ ~th~~,ss ern Camera .
See attached memo from Jackson Ray/Purchasing.
8. AVAILABILITY OF FUNDS:
General Fund Water/Wastewater
Capital Improvement x General Revenue Sharing
Other
9. ACCOUNT NUMBER: Entitlement#16 FUNDS AVAILABLE: AYES _
Chi
REQUESTS BY: ~
10. APPROVED FOR CITY COUNCIL AGENDA
~~~ ~~
f~l/ _ _ DATE
C',ty Manager
INTER-OFFICE MEMORANDUM
MARCH 12, 1985
T0: Herb Freeman - Chief of Pol
FROM: Jackson Ray - Purchasing Agent
SUBJECT: Sealed Bid ~~0087: Color Phot~~I.y~-Equipment
Advertised, sealed bids 40087 for
Equipment were opened and read in City
4 p.m. Bid invitations were mailed to
equipment in the State of Texas. Seal
vendors; (1) Southwestern Camera, (2)
Supplies.
the purchase of Color Photography Lab
Council Chambers March 11, 1985 at
four wholesalers of color processing
ed bids were received from the following
Southside Camera, and (3) Southwest Photo
Bidders were asked to submit pricing on various components needed to establish
a color photo processing lab for the Identification and Records Division of the
La Porte Police Dept. Vendors are also required to completely install all equip-
ment and adequately train Police personnel in its operation.
A total of $22,000 is presently appropriated to purchase the equipment in
the City of La Porte's 1984-85 Federal Revenue Sharing Budget (Entitlement 416).
Low bid meeting specifications was submitted by Southwestern Camera of
Houston, Texas in the amount of $22,159.40, a completion time of 30 days, and a
one year .warranty on parts. Southwestern Camera also offers a 2% Net 10 days
prompt payment discount which would lower the cost of the equipment to $21,716.21
I recommend the City of La Porte award the purchase of Police Dept. Color Photo-
graphy Lab Equipment to Southwestern Camera on the basis of low bid meeting speci-
fications and urge Police personnel to take advantage of the prompt payment dis-
count. I trust this recommendation will meet with your approval.
JR/mb
cc: J. Owen - City Manager
Attachment: Bid Tabulation 40087
SEALED BID ~~0087:
Police Dept. Color Lab Equipment
1
outhwester
Camera
**
C1 =Houston
Southsid Southwest
Camera Photo
Supplies
TX Arniatnn_T Ran Antnni TX
1. Durst M 5/8 Miniprinter 1 5985.00 6024.69 5900.00
2. Durst Paper Mask 3 1/2" x 5" 1 191.00 193.17 189.00
3. Durst Paper Mask 5" x 7" 1 191.00 193.17 189.00
4. Durst Paper Mask 8" x 10" 1 191.00 193.17 189.00
5. Durst Negative Carrier ~~402-01610-9 1 89.30 87.97 88.00
6. Durst Negative Carrier ~~402-003600-2 1 89.30 87.97 88.00
7. 50mm El Nikkor 2.8 2 199.72 194.54 210.00
8. Kreonite CPT 16-EK 2-65 Processor 1 6250.00 5976.87 6250.00
9. Kreonite APWP-T Water Panel 1 560.00 535.52 560.00
10. Kreonite RB-5 Replinishment Bottles 2 220.00 105.08 110.00
11. Kreonite Roll Feed Take Up ~ 1 455.00 435.11 455.00
12. Kreonite Daylight Roll & Feed Kit 1 520.00 497.27 520.00
13. Omega D5-XL Color Enlarger w/Chromegatrol 1 1807.00 2133.50 1770.00
14. Omega 423-352 Negative Carrier 1 30.20 35.65 29.60
15. Omega 421-107 Single Lens Mount 1 23.72 28.00 23.25
16. Omega Lens Plate 421-056 1 17.96 21.20 17.60
17. Bencher ~~111-01 Photo Processor 1 4495.20 5687.76 4900.00
18. Bencher ~~112-10 Reels 6 168.00 96.00 180.00
19. Kreonite RB5 Replinishment Bottles 4 220.00 210.16 220.00
20. Kreonite MPM-5 Chemical Mixer 1 456.00 459.02 480.00
21. Complete Set Up and Training(2 days min.) No Charge No Charge No Char e
22. Total All Items 22,159.40 23,195.73 22,368.45
23. State Warranty Terms Parts 1'yr.
Labor 90da Parts 1 yr
Labor 90da Parts 1 y
Labor 90d .
24. Enter Prompt Payment Discount 2%10 Net10 None 2% Net 30
25. Delivery Time in Days 21-30 Da s 30 Da s 30-60 Da s
** Denotes Low Bid All or None
• ~
CITY COUNCIL AGENDA ITEMS
T0: Jack Owen FROM; x.F.Freeman,Jr DATE: 031985
City Manager Chief of Police
REQUEST FOR CITY COUNCIL AGENDA ITEM
1. Agenda Date Requested: April 3,1985
2. REPORT; RESOLUTION; x AGREEMENT
3. PROJECT SUMMARY:
Tape Logging Equipment and Accessories
4. ACTION REQUIRED:
Approve the H-GAC Cooperative Purchasing for the Tape Logging
Equipment & Accessories
5. ALTERNATIVE:
6. RECOMMENDATION:
I hereby recomment that the City of La Porte enter into an
agreement with H-GAC to purchase the tape logging equipment
and accessories that were approved in the City of La Porte
1984-85 Federal Revenue Sharing Budget (Entitlement #16).
7. EXHIBITS:
See attached information
8. AVAILABILITY OF FUNDS:
General Fund Water/Wastewater
Capital Improvement ~__ General Revenue Sharing
Other
9. ACCOUNT NUMBER: Entitlement~l6 FUNDS AVAILABLE: AYES NO
REQUE ED BY: ~`--
10. AP OVED FOR CITY COUNCIL AGENDA
__ _ ,~ DATE
C y Manager
• •
T0: CITY MANAGER FROM: DATE:•
• PUBLIC WORKS .DIRECTOR April 3, 1985
REQUEST FOR CITY COUNCIL AGENDA ITEM
1. Agenda Date Requested: April 10, 1985
2. X Report
Resolution
Ordinance
3. Project Summary:
Annual supply agreement for purchase of plastic garbage bags. Present agreement
is in force, but new HGAC contract will provide more competitive pricing.
~+. Action Required:
Execute Interlocal Agreement with HGAC.
5.. Alternative:
1. Purchase from existing contract. Price is $.399 per pound.
2. Rebid contract.
6. Recommendati~gn
Authorize the City Manager to execute an Interlocal Agreement with HGAC to purchase
100,000 pounds of 30" X 37" X 2 mil. plastic garbage bags at $0.38 per pound, plus
administrative fee of 3~.
7. Exhibits:
Attached.
8. Availability of Funds: X General Fund
Capital Improvmt.
Other
Account Number: 001-700-702-215 A
Water/Wastewater
General Revenue Sharing
Funds Ava al e : ~~Yes Nb
r
9.
que
By
~- ~13.~r council wgenda
~ ~
Date
r
INTER-OFFICE MEMORANDUM
MARCH 26, 1985
T0: S. Gillett - Assistant Director ,Public Works
FROM: J. Ray - Purchasing Agen
` !~
SUBJECT: Plastic Garbage Bags for~u t Distribution
i
r
V
~~
J
I have recently evaluated alternatives for the acquisition of 30" x 37" x
2.0 mil., 30 gallon plastic garbage bags for the Sanitation Division's August
distribution. The City of La Porte has the following options:
(1) Purchase 100,000 lbs. from existing supply agreement at $.399 per lb.
(2) Cooperatively purchase 100,000 lbs. from HGAC contract at $.38 per lb.
plus 3% (.3914 per lb. net)
(3) Rebid plastic garbage bags altogether
Utilizing the pricing made available by the HGAC (Option 1~2) will save
the City of La Porte $760 over the current agreement (Option ~~1). Rebidding
plastic garbage bags at the present time would not result in more favorable
pricing than currently exists under Option ~~1 due to the low volume require-
ments (100,000 lbs.)
I hereby recommend that the City of La Porte execute an Interlocal Agree-
ment with the HGAC to purchase 100,000 lbs. of 30" x 37" x 2 mil. plastic gar-
bage bags at $.38 per pound and an administrative fee of 3%. I trust you will
concur with this recommendation.
JR/mb
Attachment: Tabulation of Total Cost for Options ~~1 & ~~2
Copy of HGAC Order Form
cc: J. Hodge
J. Owen
S. Hubbard
Item: Purchase of 30" x 37" x 2 mil.
Garbage Bags
1
Option ~~1 Option ~~2
Current HGAC
Contract Cooperati
dams Bid
Industries ,
Industri
1. 100,000 lbs. of 30 gallon Opaque Garbage Bags .399 lb. .38 lb.
2. Administrative Fee (3%) N/A .0114 lb.
3. Total
$39,900.00 $39,140.00
T0: CITY MANAGER FROM: DATE:.
PUBLIC WORKS DIRECTOR April 2, 1985
REQUEST FOR CITY COUNCIL~AGENDA ITEM
1. Agenda Date Requested: April 10, 1985
2• X Report
Resolution
Ordinance
3. Project Summary:
Joint bidding of supply agreement between the Cities of Baytown, La Porte and
Seabrook for malathion, a chemical used in mosquito control. This project was
bid through the City of Baytown.
~+. Action Required:
Accept low bid from Van Waters and Rogers Chemical Company in the amount of
$16.69 per gallon, and sign Interlocal Agreement.
5.. Alternative:
Buy on spot market.
6. Recommendati•gn
Accept low bid and authorize the City Manager to sign an Interlocal Agreement with
the Cities of Baytown and Seabrook.
7. Exhibits:
Attached.
8. Availability of Funds: X General Fund Water/Wastewater
Capital Improvmt. General Revenue Sharing
Other
Account Number: 001-700-701-207 Funds Availa X Yes ~ Nb
Jerry L. Ho
Requested By
-~1
9. A pro d for Ci Council Agenda
Cit Manager
-~ ~ ~ ~ ~S
Date
.. _ •
~ ~0'
INTER-OFFICE MEMORANDUM
MARCH 27, 1985
T0: S. Gillett - Assistant Director of Public Works
FROM: J. Ray - Purchasing Agent
s/
SUBJECT: Sealed Bid ~~8512-30 - Cooperative Purchase Malathion (L.P. ~~0091)
r'
Advertised, sealed cooperative bid ~~8512-30 was opened and read in Baytown
City Hall on March 12, 1985 at 2:00 p.m. Bid invitations were mailed to ten
distributors of 91% Malathion with the following eight returning bids: (1)
J-Chem, (2) U.S.S. Agri-Chemical, (3) Holiman Equipment Co., (4) Oxford
Chemical, (5) Van Waters & Rogers Chemical Co., (6) Gulf Chemical, (7) Colonial
Mfg., and (8) Allstate Chemical. Vendors were asked to submit pricing on Pre-
mium Grade Malathion (91% min.) suitable for use in vector control fogging
operation. The cities of La Porte, Baytown, and Seabrook combined annual
Malathion requirements in an effort to obtain lower prices than currently being
paid. Listed below is a breakdown of estimated usage:
(1) City of La Porte - 594 gallons
(2) City of Baytown - 540 gallons
(3) City of Seabrook - 216 gallons
Low bid was submitted by Van Waters and Rogers Chemical Company in the
amount of $16.69 per gallon and a delivery time of 7 days after receipt of
order. This represents a reduction of 4% from the current price of $17.42
per gallon.
I recommend that the City of La Porte take advantage of this favorable
pricing and sign an interlocal agreement with the City of Baytown to purchase
11 drums (594 gallons) of Premium Grade Malathion from the low bidder, Van
Waters and Rogers Chemical Company. I trust this recommendation will meet
with your approval.
JR/mb
Attachments: Sealed Bid Tabulation ~~8512-30 (L.P. 40091)
Interlocal Agreement
cc: J. Hodge
J. Owen
K. Askins
•
SEALED BID •48512-30:
Van Waters J-Chem Holiman Gulf Colonial
Premium Grade Malathion (91% min.) ~ Rogers Equip. Co. Chemical Mfg.
1. 0,0 - Dimethyl Phosphorodithioate of $16.69/gal $17.42/gal. $17.89/ a
g $19.49/gal 19.69/g
Diethyl Mercaptosuccinate (Malathion)
2. TOTAL (594 gals.) 9913.86 10,347.48 10,626.66 11,577.06 11,695.1
ivone
3. Delivery Time in Days 7 Days,ARO 5 Days,ARO Shown 0 Days ARO 5 Days E
"Page 2
SEALED BID X18512-30:
Premium Grade Malathion (91% Min.)
•
U.S.S. Allstate Oxford 983-84
Agri-Chem Chemical Chemical Contract 98ontract
~ Price Price
unter ublic
Chemical Health E
1• 0 0 - Dimeth 1 Phosphorodithioate of $19.73/gal $21.15/gal No Bid $17.42/gal $17.43/g
Dieth 1 Merca tosuccinate (Malathion
2. TOTAL (594 als.) 11,719.62 12,563.10 No Bid 10,347.48 10,353.4<'
3. Deliver Time in Days
iv one
10 days ARO Shown No Bid N/A N/A