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Home My WebLink About1985-05-20 Called Regular MeetingI • i MINUTES OF THE • CALLED REGULAR MEETING OF LA PORTE CITY COUNCIL MAY 20, 1985 1. The called regular meeting of La Porte City Council was called to order by Mayor Malone at 8:25 P.M. Members of City Council Present: Mayor Norman Malone, Councilpersons Delbert Walker, John Lloyd, Ed Matuszak, Betty Waters, Lindsay Pfeiffer, Deotis Gay, B. Don Skelton, Linda Westergren Members of City Council Absent: None Members of City Staff Present: City Manager Jack Owen, City Attorney Knox Askins, City Secretary Cherie Black, Director of Public Works Jerry Hodge, Director of Community Development John Joerns, Director of Parks and Recreation Stan Sherwood, Fire Marshal Paul Hickenbottom, Purchasing Agent Jackson Ray Others Present: Anita DuPont, Anita DuPont & Associates; Jim Harris, Bubba~s Satellite 4~1; Robert Williams, La Porte ISD; Pam Smith, Bayshore Sun; 9 citizens • 2. Council Consider Consider Consider Consider Consider Consider sanitary considered a consent agenda as follows: awarding bid for bank sand awarding bid for solid waste frontload containers awarding bid for street materials awarding bid for parking lots awarding bid for tractor approving City participation in oversizing of sewer extension to Block X37 Mayor Malone stated that it had been requested to remove the bid for bank sand and the bid for parking lots from the consent agenda. Motion was made ~ Cou~oil~erson Skelton to approve the consent item s. to award a bid for solid waste frontload containers award a bid or street materials, award a bid for a tractor, and approve City Partic~ation in oversizing ~ sanitary sewer extension to Bloc!< 4~7. Second by Councilperson Waters. The motion carried, 9 ayes and 0 nays. • ~ ~ • • • Minutes, Called Regular Meeting of La Porte City Council May 20, 1985, Page 2 Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None The City Attorney requested that a motion be made to table the bank sand bid until the next meeting agenda. Motion was made by Councilperson Lloyd to tab aw ~~g the bid for bank sand. Second by Councilperson Gay. The motion carried, 7 ayes, 0 nays, 2 abstain Ayes: Councilpersons Walker, Lloyd, Waters, Pfeiffer, Gay, Westergren and Mayor Malone Nays: None Abstain: Councilpersons Matuszak and Skelton 3. Council considered an ordinance granting a wine and beer retailers permit for Bubba's Satellite, Inc. ~~1 The City Attorney read: ORDINANCE 1000-T - AN ORDINANCE AMENDING ORDINANCE N0. 1000~OF THE CITY OF LA PORTE, TEXAS, • DESIGNATING THE AREAS WHERE BEER FOR CONSUMPTION ON THE PREMISES MAY BE SOLD~AND PROHIBITING THE SALE ELSEWHERE; PROVIDING FOR HOURS OF OPENING AND•CLOSING; PROVIDING SALE OF BEER FOR CONSUMPTION OFF PREMISES SHALL NOT BE AFFECTED; DEFINING SOURCE OF AUTHORITY; PROVIDING THAT NO LICENSE SHALL BE ISSUED EXCEPT FOR THE AREAS HEREIN DESIGNATED; DEFINING RESTAURANT; GRANTING A PERMIT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion wa~n~ade by Councilperson Westergren to adopt Ordinance 1000-T as read by the City Attornev. Second by Councilperson Lloyd. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None 4. Council considered approving development of a central file system for the City and appropriating funds to finance the project. • ~ ~ • • • Minutes, Called Regular Meeting of La Porte City Council May 20, 1985, Page 3 Motion was made by Councilperson Pfeiffer to approve the deve~pment of a centra ~i~e svstem or the Cites and to aopropriate $60000 from the Contingency Fund to finance the pro'ect. Second by Councilperson Matuszak. The motion carried, g ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None 5. Council considered appointments to various boards and commissions. Motion was made by_Counciloerson Gay to take thia_~tem to an executive session on personnel for discussion on planning and Zoning_Commission and Board of Adjustment only. Second by Councilperson Westergren. Councilperson Westergren withdrew her second, feeling that • perhaps there would be appointments to other boards and/or commissions that might need to be discussed during executive session. Councilperson Gay amended his original motion to "an executive session on personnel", and it was seconded by Councilperson Walker. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None 6. Council adjourned into executive session at 8:41 P.M. and returned to the Council table at 9:25 P.M. Motion was made by Counci erson Lloyd to appoin~Andy Wilson as chairman of-the Planning and Zoning Commission, with all othep_members of that commission~emaining the same. Second by Councilperson Matuszak. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None • ~ ~ • • • Minutes, Called Regular Meeting of La Porte City Council May 20, 1985, Page 4 Motion was made by Counci~erson Skelton that a~.l other appointments be tabled until the next re~~ar meeting. Second by Councilperson Gay. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None 7. There being no further business to come before the Council, motion was made by Councilperson Waters and seconded by Councilperson Westergren to adjourn. The meeting was duly adjourned at 9:28 P.M. Respectfully submitted: t Cherie Black City Secretary • Passed & Approved this the 10th day of June, 1985 rman Malone, Mayor • • ~: CITY MANAGER FROM: DAT~:.~Ma .. .. PUBLIC WORKS y 15, 1985 REQUEST FOR CITY COUNCIL~AGENDA ITEM 2. X Report 1. Agenda Date Requested: _ Resolution Ordinance 3. Project Summary: Sealed bids for annual supply agreement for solid waste frontload containers. k. Action Required: Award bid to low bidder meeting specifications. 5 .. Alt~ernat ive Buy on spot market. 6. Recommendati•gn Award bid and execute supply agreement to Scott and Hill Steel Corporation. for the furnishing of front load containers. 7. Exhibits: Attached. 8. Availability of Funds: X General Fund Water/Wastewater Capital Improvmt. General Revenue Sharing Other Account Number: 1-700-703-902 Funds Available: X Yes Nb . r~pproyea r'o~ Cites Counc Jerry L. Hodge, Director of Public Works Requested By c, Manager Date • • • INTER-OFFICE MEMORANDUM MAY 8, 1985 T0: S. Gillett - Assistant Direct-o~ of Public Works FROM: J. Ray - Purchasing Agent SUBJECT: Sealed Bid 40095 - Suppl~ A ement for Frontload Containers Advertised, sealed bids 440095 for the annual supply agreement for frontload garbage containers were opened and read in City Council Chambers May 6, 1985 at 4 p.m. Bid invitations were mailed to nine suppliers of refuse collection equipment with the following three returning bids; (1) Scott & Hill Steel Corp. (2) May Fabricating, and (3) Duncan Equipment Company. Vendors were asked to submit firm pricing on three yard, four yard, six yard, and eight yard frontload containers. Successful vendor will be required to deliver containers as needed to the City of La Porte upon noti- fication by Sanitation personnel. Low bid meeting specifications was submitted by Scott & Hill Steel Corp. of Bartlesville, Oklahoma. Scott & Hill currently holds the present supply agreement for frontload containers and has not increased prices over 1984-85 levels. I recommend the City of La Porte award a one-year fixed price supply agreement to Scott and Hill Steel Corporation for the furnishing of frontload containers. I trust this recommendation will meet with your approval. JR/mb Attachment: Bid Tabulation SEALED BFD ~~0095 - • Scott & Hil Ma~ Duncan Steel Corp. Fabricatin Equipment FRONTLOAD CONTAINERS ,~* 1. Three (3) Cubic Yard Containers 256.00 283.50 279.00 Estimated annual quantity - 22 5632.00 6237.00 6138.00 2. Four (4) Cubic Yard Containers 292.00 321.00 313.00 Estimated annual quantity - 30 8760.00 9630.00 9390.00 3. Six (6) Cubic Yard Containers 410.00 451.50 454.00 Estimated annual quantity - 8 3280.00 3612.00 3632.00 4. Eight (8) Cubic Yard Containers 489.00 510.50 523.00 Estimated annual quantity - 7 3423.00 3573.50 3661.00 ALTERNATE BID: 1. Three (3) Cubic Yard Containers 273.00 291.50 297.00 Estimated annual quantity - 22 6006.00 6413.00 6534.00 2. Four (4) Cubic Yard Containers 309.00 328.50 343.00 Estimated annual quantity - 30 9270.00 9855.00 10290.00 3. Six (6) Cubic Yard Containers ~ 427.00 450.00. 473.00 Estimated annual quantity - 8 3416.00 3600.00 3784.00 4. Eight (8) Cubic Yard Containers 506.00 528.00 542.00 Estimated annual quantity - 7 3542.00 3696.00 3794.00 Discount for Prom t Pa ent None None None Deliver Time in Da s 60 Days 21 Days 30 Days ** Denotes Low Bid PRICE 'COMPARISON: FRONT LOAD•ONTAINERS 984-85 Sealed Bi Contract 40095 X056-OS-85 ow Bid 1985-86 Scott Hill d Percentage Increase/ Hecrease Over 1984/8 - Prices Steel 1. Three 3) Cu. Yd. Containers 256.00 256.00 Same 2. Four 4 Cu. Yd. Containers 292.00 292.00 Same 3. Six 6 Cu. Yd. Containers 410.00 410.00 Same Ei ht 8 Cu. Yd. Containers 489.00 489.00 Same • • ~: CITY MANAGER FROM: pUBLIC WORKS DAT~:.• Play 15, 1985 REQUEST FOR CITY COUNCIL•AGENDA ITEM 2. X Report 1. Agenda Date Requested: _ Resolution Ordinance 3 . Pro,j ect Summary Sealed bids for supply agreement for liquified petroleum products. ~+. Action Required: Award bids to low bidders and sole source suppliers. 5.. Alternative: Buy on spot market. 6. Recommendati•gn • Award bids to the following for specified materials: 1. Cut back asphalts: Exxon Co., U.S.A. - low bid 2. Expulsions: Gulf States, Inc. - sole source 3. Liquid Asphalt cement: Exxon Co., U.S.A. - low bid 4. Catalytically blown asphalt: Shepler's Inc. - sole source 7. Ext~:tbi~'s~~uid asphalts and Emulsions (55 gal. drums) Gulf States, Inc. - sole source Attached 8. Availability of Funds: x General Fund Water/Wastewater X Capital Improvmt.~_General Revenue Sharing Other Account Number: VARIOUS Funds Available: x Yes ~Nb Jerry L. Hodge Director of p»h7 ; ,. L'^•"kS.__ Requested By 9. Manager ~vuncit Agenda ~ ~/ - ~ Date • INTER-OFFICE MEMORANDUM MAY 9, 1985 T0: S. Gillett - Asst. Director of Public Works FROM: J. Ray - Purchasing Agent SUBJECT: Sealed Bid 4/0097: Street Material Advertised sealed bids 440097 were opened and read in City Council Chambers May 6, 1985 at 4 p.m. Sealed bid invitations were mailed to nine area manufac- turers and jobbers of liquified petroleum products with the following four re- turning bid packages; (1) Gulf States Asphalt, (2) Shepler Equipment Co., Inc., (3) Wright Asphalt Products Co., and (4) Exxon Co., U.S.A. Vendors were asked to submit pricing for (1) Cut Back Asphalt, (2) Emulsions, and (3) Liquid Asphalt Cement. All respondents bid firm pricing for only 30 days with "price in effect at time of delivery" prevailing after that period of time. Low bid in Section I, Cut Back Asphalt, is Exxon Co., U.S.A. Prices averaged 5% higher than pricing under the current agreement. Exxon.Co., U.S.A. did not submit a bid for Cut Back Asphalt in 55 gallon drums. Gulf States Asphalt Co. is the only respondent for asphalt products in drums. In Section II Gulf States Asphalt Co. is the only respondent for Emulsion with pricing ranging from an increase of 23% on delivered emulsions to a 3% decrease on Emulsion picked up in 55 gallon drums. Low bid in Section III, Liquid Asphalt Cement, is Exxon Co., U.S.A. Prices averaged 6% higher than pricing under the current agreement. Sheplers Equipment Co., Inc. is recognized sole source for Catalytically Blown Asphalt Joint and Crack Sealer in the Houston area. Sheplers Inc. sub- mitted pricing of $.25 per pound for the material. This represents no increase in the price currently being paid for this material. Recommended bid awards for one year supply agreements on the aforementioned materials are as follows: 1. Section I - Cut Back Asphalts - Exxon Co., U.S.A. - Low bid meeting specifications 2. Section II - Emulsions - Gulf States Inc. - Sole source supplier 3. Section III - Liquid Asphalt Cement - Exxon Co., U.S.A. - Low bid meeting specifications 4. Section IV - Catalytically Blown Asphalt - Shepler's Inc. - Sole source supplier In addition, I recommend awarding a one-year contract to Gulf States Asphalt Co. for the supply of liquid asphalts and emulsions in 55 gal. drums. I trust this recommendation will meet with your approval. cc: J. Hodge - Director of Public Works R. Hare - Asst. City Manager Attachment: Sealed Bid Tabulation 440097 JR/mb r SEALED BID ~~0097: STREET MATERIAL • • Gulf States Shepler Wright Exxon 1984-85 ..Asphalt Equip. Asphalt Co., U.S.A Contract • Co., Inc. Products Prices 1. CUT BACK ASPHALT rans A. MC-30; Deliv. 5,000 gal. Full Port 1.045 rans- B. RC-2; Deliv. 5,000 gal. Full port ~ nic ran C. MC-800; Deliv. 5,000 gal. Full Port .'935 A. MC-30; Deliv. 1,000 - 5,000 gal. 1.325 B. RC-2; Deliv. 1,000 - 5,000 gal. 1.395 C. MC-800; Deliv. 1,000 - 5,000 gal. 1.315 No bid .9500 No bid .9500 No bid .9500 No bid 1.15 No bid 1.15 No bid 1.15 A. MC-30; Picked Up 100 - 1,000 gal. 1.16 No bid .9750 B. RC-2; Picked Up 100 - 1,000 gal. 1.16 No bid .9750 C. MC-800; Picked Up 100 - 1,000 gal. 1.15 No bid 9750 . A. .MC-30; Picked Up 55 Gal. Drums 2.45 No bid No bid B. RC-2; Picked Up 55 Gal. Drums 2.45 No bid No bid C. MC-800; Picked Up 55 Gal. Drums No bid No bid No bid II. EMULSIONS A. CRS-2; Deliv. 1,000 - 5,000 Gals. 1.035 No bid No bid B. EA-11M; Deliv. 1,000 - 5,000 Gals. 1.035 No bid No bid C. AES-300; Deliv. 1,000 - 5,000 Gals. ~No' bid ~ ~ ~ No' bid• ~ ~N~o~ bid A. CRS-2; Picked Up 50 - 1,000 Gals. .87 B. EA-11M; Picked Up 50 - 1,000 Gals. .87 C. AES-300; Picked Up 50 - 1,000 Gals. No bid No bid No bid No bid No bid No bid No bid .8330 .78 .8330 .78 No bid .78 .8330 .7530 .8330 .7530 No bid .7530 No bid N/A No bid N/A No bid N/A No bid 2.64 No bid 2.64 No bid No bid .799 No bid .7g9 ~No~ bid ~ ~ . 79g No bid .825 No bid .825 No bid .825 • • • ••SEALED BID 40097: Gulf Shepley Wright Exxon Co., 1984-85 States Equipment Asphalt USA Contract Asphalt Co., Inc. Products Prices II. EMULSIONS cont. A. CRS-2• Picked U 55 Gal. Drums 2. B, EA-11M; Picked Up 55 Gal Drums 12 C. AES-300• Picked U 55 Gal. Drums ~ No III. Liquid Asphalt Cement I A. AC-5• Deliv. 5,000 Gals. or more No B. AC-10; Deliv. 5,000 Gals or more No A. AC-5• Deliv. 1,500 - 5,000 Gals. No B• AC-10~ Deliv. 1,500 - 5,000 Gals. No A. AC-5• Deliv. less than 1,500 Gals. No B. AC-10 Deliv. less than 1,500 Gals. No L Picked Un less than 1,500 Gal. ~ No 25 No bid No bid No bid • • 2.31 25 bid No bid No bid No bid No bid No bid No bid 2.31 2.31 bid bid No bid No bid .8400 .8400 .6925 .6925 .6526 .6441 bid No bid .9800 .6925 .6576 bid bid bid bid bid No bid No bid No bid No bid No bid .9800 .9800 .9800 .9800 .9800 .6925 No bid No bid No bid No bid .6491 N/A N/A .6160 .6075 yid .25 er lb No bid No bid .25 erlt • i MEMORANDUM May 16, 1985 T0: MAYOR AND COUNCILMEMBERS FROM: CITY SECRETARY SUBJECT: BIDS FOR PARKING LOTS The bids for parking lots will be opened at 4:00 P.M, on May 20. If there are no problems (none are anticipated), the recommendation from staff will be presented at the meeting that night. Cherie Black • • INTER-OFFICE MEMORANDUM MAY 20, 1985 T0: S. Sherwood - Director f Parks and,-Recreation FROM: J. Ray - Purchasing A ent , SUBJECT: Sealed Bid X10098 - 1985 20 ./Diesel Tractor Advertised, sealed bids 410098 for the purchase of a 1985 20 H.P. Diesel Tractor were opened and read in City Council Chambers May 20, 1985 at 4 p.m. Sealed bid invitations were mailed to twelve area equip- ment sales companies with the following seven returning bids; (1) Bay- town Air Cooled Engine, (2) A & I Equipment Co., (3) Jim Ball Inter- national, (4) Lansdowne Moody Inc., (5) Brookside Equipment Sales Inc., (6) Trinity Valley Equipment Co., and (7) Alvin Equipment Co. Vendors submitted pricing on a 20 Horsepower Diesel Tractor to be used by Parks Department personnel for grounds maintenance. Low bid meeting specifications was submitted by Baytown Air Cooled Engine on a John Deere 750 in the amount of $4,803.44, a delivery time of 7-14 days and a one-year warranty. I recommend that the City of La Porte award the purchase of the aforementioned unit to Baytown Air Cooled Engine on the basis of low bid meeting specifications. I trust this recommendation will meet with your approval. JR/mb cc: R. Hare Attachment: Sealed Bid Tabulation 410098 I ~ • SEALED BID l~0098 Baytown A & I 1985 20 H.P. Diesel Tractor AEngineled Couiinc. ** • Jim Ball Lansdowne Brookside Trinity Moody Inc. Equip. Valley Sales Inc. Tractor 1. 20 H.P. 1985 Diesel Tractor 4803.44 4989.00 5475.00 5554.00 5658.43 5633.00 New, Unused, Most Current Model in Production 2. Warranty Terms 1 Year 2 Year Yr. Part and Labor Yrs. Par 1'Yr.Full 2 Yr. Pow Train 2 Yrs. 1 Yr. Full Yr. Powe Train 3. Delivery Time in Days 7-14 Days 10 Da s y 10 Days 10-30 Day 21 Days -180 Days 4. Prompt Payment Discount None None None Net on Recei t None None 5. Make and Model Bid John Deere 750 Yanmar 22 Kubota L235 Ford 1510 Deere 750 Ford 1510 ** Denotes Low Bid ., • • Sealed Bid X10098 Alvin Equip Trinity Tabulations - Cont. Valley Tractor * 1. 20 H.P. 1985 Diesel Tractor 5709.00 5291.00 2. Warranty Terms 1 Year 1 Year 3. Delivery Time in Days 45-60 Days 5-180 Days 4. Prom t Payment Discount None None 5.' Make and Model Bid Interna- tional 244 Ford 1310 * Does not meet specs. Bid Rejected _. ~ • • !"~--_~ ,. ~~ T0: City Manager FROh1: John•Joerns REQUEST FOR CITY COUNCIL AGEh~DA ITEhI 1. Agenda Date Requested: May 20, 1985 Ordinance 3. Project summary: City's participation on a 10" sanitary sewer line extension on North "E" Street to serve Block 437. 4. Action Required: Council's approval of City participation to cover • ~ the cost of oversizing the sanitary sewer line from 8" to 10". 5. Alternative: Disapproval of City participation. 6. Recommendation: It is recommended that Council authorize the funds for participation in the installation of the oversized sanitary sewer line. The estimated amount of the . City's participation is $x,,480.00. - 7. Exhibits: Sketch s.Availability of Funds: General Fund X Water/Wastewater Capital Improvmt. General Revenue Sharing Other Account Number: 003-810-810-891 Funds Available~Yes No Water & Wastewater Contingency Fund Balance $8 9. p ed for City Council Agenda ,~-r-~-~-'•- City Manager L / ~, sted Date: 5-16-85 2. X Report Resolution s- --~=/l- 5 Date • W I of ~ W a? J OL ado .. ~ w = w 3 .. z ~O ~ N _ •~.:~ - ~... P~ .y• ~.` I '- ~ ,; ~ N G N , N V~ ta~ M1S S`dSNd~ ~aa~' " ;' N z _ sda~~~ ,~„~ ~ ~~ ~ a „ ?~ „ O ~ ~ 1 u ~ _ ~ - / ~~ I ~ / e n ~ I -- . e~ ( . E ~ N I ~ I ~ ` ~ o a n ~ V Q ~ ~ ~ o ~ ~ = ^~ ' ~ t/1 ~ ' N ~ m ~ J a S ~ { o , W n ~ + ~ . a •, ~ ~\ , ~ ~ N ~v, rr ~ • o W • • ~-• ~ (V !~ m ~ F- r ~ O I~ C1 .s ~ _ a m ~ ~. u 3 ~ ~ ~ i..~. 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ORDINANCE NO. 1000-T AN ORDINANCE AMENDING ORDINANCE NO. 1000 OF THE CITY OF LA PORTE, TEXAS, DESIGNATING THE AREAS WHERE BEER~FOR CONSUMPTION ON THE PREMISES MAY BE SOLD AND PROHIBITING THE SALE ELSEWHERE; PROVID- ING FOR HOURS OF OPENING AND CLOSING; PROVIDING SALE OF BEER FOR CONSUMPTION OFF PREMISES SHALL NOT~BE AFFECTED; DEFINING SOURCE OF AUTHORITY; PROVIDING THAT NO LICENSE SHALL BE ISSUED EXCEPT FOR THE AREAS HEREIN DESIGNATED; DEFINING RESTAURANT; GRANTING A PERMIT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the City of La Porte desires to regulate the closing hours for the sale of beer by retailers selling beer for consumption on premises in accord with provisions of Vernon's Texas Codes Annotated, Section 109.32 of the Alcoholic Beverage Code of the State of Texas. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. DEFINITIONS: Restaurant: A building or portion of a building, not operated as a dining room in connection with a hotel or boarding hotel, where the primary business is the on- premises sale of prepared food, with adequate kitchen facilities for the preparation of the food to 'be sold, the adequacy of said kitchen facilities to be based upon the seating capacity of the restaurant and the type of menu offered, and where alcoholic beverages may be sold under the following conditions: (1) At least sixty-five (65) percent of the gross income shall be derived from the sale of prepared food. (2) Any outside entrances, outside separate identi- fication, outside signs or other advertising shall not use any of the words "bar," "tavern," "lounge," "ice house," or "beer," or any word of like import, to identify the business. (3) Beer shall be served as a beverage only in con- nection with the service of prepared food to a customer. (4) Whenever the building official on the basis of a sworn complaint from any credible person deter- mines that a violation of this section exists, he may require any person serving alcoholic _ beverages as an incidental use to provide the City, within thirty (30) days of notification, a verified audit for each of the preceding four (4) calendar quarters, showing the gross income derived from the sale of alcoholic beverages and the gross income derived from the sale of food. Such verified audit shall be supported by copies of licensee's invoices and cancelled checks to substantiate its beer and food purchases. No more than two (2) audits per year shall be required. 4 Ordinance No. 1000-T, Page 2. / ~/ Section 2. In addition to the locations specified in Sec- tion 1 of Ordinance No. 1000, passed and approved by the City Commission of the City of La Porte on August 19, 1974, the sale of beer shall also be permitted during the hours set by the general laws of the State of Texas at a restaurant, as herein defined, to be located at the following location, by a retailer selling beer for consumption on premises, to-wit: STREET ADDRESS OF PROPERTY: 2219 Building B, Underwood Road , La Porte, Texas 77571 LEGAL DESCRIPTION OF PROPERTY: a .3396-acre tract of land out of La Porte Outlot 490, and being also a portion of Outlot 490, La Porte Out- lots, Nicholas Clopper Survey, Abstract 198, as recorded in Volume 1, Page 33; of the Harris County Map Records, and also a portion of Outlot 490, La Porte Outlots, Enoch Brinson Survey, Abstract 5, as recorded in Volume 61, Page 374, of the Harris County Deed Records. NAME OF APPLICANT: Hazel E. Angel ADDRESS OF APPLICANT: 2305~Harper Pasadena, Texas 77502 TRADE OR ASSUMED NAME OF RESTAURANT BUSINESS: "Bubba's Satellite, Inc. # 1 Section 3. This Ordinance shall constitute a permit for the operation of a restaurant, as herein defined, at the above location, which permit shall be personal to the applicant, and non-transferable, and shall be further conditioned that the permittee shall comply with the provisions of the Texas Alcoholic Beverage Code, and all other applicable federal, state, a~nd~ local laws and ordinances, including the provisions of this Ordinance. The City Council may revoke the permit granted hereby if it finds that any of the conditions imposed hereby are not met, or hereafter cease to exist, or in the event licensee ceases business and closes to the public for k Or~inance No. 1000-T, Page 3. *C at least ninety (90) consecutive days. Section 4. Except and to the extent amended hereby, Ordi- nance No. 1000 shall remain in full force and effect. Section 5. The City Council officially finds, d etermines, recites and declares that a sufficient written notice of the date, hour, place and subj ect of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subj ect matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 6. This Ordinance shall take effect and be in force from and after its passage and approval. PASSED AND APPROVED this 20th day of May, 1985. CITY OF LA PORTE By ~l~". ~ii~ .z No n Malo e, M yor ATTEST: Cherie Black, City Secretary APPROVED: .C~ ~ Knox W. Askins, City Attorney MEMORANDUM CITY OF LA PORTE T0: Mayor Malone and Councilpersons FROM: Jack Owen SUBJECT: Development of Central File System DATE: May 16, 1985 Ms. Anita DuPont of DuPont and Associates, a management consulting firm, will be at the Workshop meeting of Council to make a presentation on establishing a central filing system for the City of La Porte. I realize that this You must, however, take the present inability personnel spent looking liability because of files and documents and factors. will seem to be a very expensive project. into consideration many factors such as to find important documents, time of for very important documents, and our our inability to produce these necessary all of the costs associated with these We have talked with different firms concerning establishing the proper system. The Firm of DuPont and Associates stands out as the Firm the Staff feels we can recommend to complete this job in an orderly, timely fashion and in a cost effective manner. Laura Hall and Cherie Black have visited sites that Ms. DuPont has established and were very impressed with their organization and effectiveness in the firms for which they were organized. Ms. DuPont will present letters of reference at the Council meeting. I have also discussed this matter with Councilwoman Betty Waters, who is probably more familiar with our files than anyone, and she agrees that there is need for this very important project. I strongly recommend that this contract be executed at the earliest possible moment. Waiting will only make the situation ore chaotic and more expensive to correct! G~~~ ack Owen JO/llh 16508 SPACE CENTER EVARD ~ . ~ HOUSTON~AS 77058 (713) 488-6932 l~nita ~uPont 81 associates Management Consultants January 17, 19@5 Mr. Jack Owen City Manager City of LaPorte P. O. Box 1115 LaPorte, Texas 77571 Reference: File Reorganization - City secretary's Office Dear Mr. Owen: Anita L. DuPont President I recently met with your City Secretary, Cherie Black and her Assistant, Laura Hall, regarding the reorganization of your city files. After a brief discussion, it became apparent that there are a number of things that must be discussed in more detail in order to design and implement a system that will meat your needs. The following are a few items that should be addressed before progressing 'any further. 1. Do you want a decentralized or controlled filing system? 2. In either a decentralized or controlled system, it is nec- essary to know how all the departments currently interface. 3. Will wo have access to all department files in order to create a standardised system? 4. If you want a system that is controlled and secure, will there be a central file room with a file clerk? 5. What capabilities do your various computer applications currently offer? 6. Is there a current index of all files that are to be re- organized? 7. How many of these files are currently managed on your computers? 8. Are there samples of existing filing systems? tIt is pos- sible that an existing method could be adjusted and c~xpandQd to solve your current file Problems.) • • 9. What nrs the parameters re®arding files folders, numeric versus alpha codes; must we use ex i st:i ng supplies, wi l l new fol dears, coded labels, etc. be ordered to accommodate a new system. 10. Is there a budget figure set for purchase of supply items? fihould supplies be included in the estimate? In order to get an~awers to theses questions, and in an effort to expedite the time required to research your projects I would appreciate an opportunity to visit with you in your office. If after our meeting you wish mea to continue further research on your project, I would like to meet with the appropriate depart- ment heads as a group for further discussion. I look forward to meeting with you. Anita DuPont & Associates is a company of expari canted and tal canted admi ni strati v speaci al i sts who will be pleased to work with you regarding your files reorganization. Sincerely, 1 CC ~ ~,~~ ~c ~` Anita L. DuPont ALD/bc cce Cherie Black, City Secretary Laura Hall \~ ' • • CITY OF LA PORTE PHONE (713) 471.5020 • P. O Box 1115 • LA PoRTE, TexAS 77571 February 4, 1985 Mrs. Anita L. DuPont, President Anita DuPont & Associates Management Consultants 6304 Alder Street, Suite 3 Houston; Texas 77081 Re: File Reorganization - Centralized Filing System City of La Porte Dear Mrs. DuPont: In response to your letter concerning the file reorganization within our Municipality, the following answers indicate what topics should be addressed in contemplating this rennovation. 1. Question: Do you want a decentralized or controlled filing system? Response: A centralized filing system would be most adequate for the City's needs. The system will be security controlled with, hopefully, a file clerk on duty to act as a records management specialist. 2. Question: In either a decentralized or controlled system, it is necessary to know how all the departments currently interface. Response: Your firm will be given time to interview each department head as to their filing needs. Laura Hall and Cherie Black will be available to assist you in interfacing their needs to accommodate a central filing system. 3. Question: Will we have access to all department files in order to create a standardized system? Response: DuPont and Associates will have access to all department files with the exceptions of possibly Public Works, Fire Department and Police~Department. Those departments will probably be interfaced at a later time. • Anita DuPont & Associates February 4, 1985, Page 2 • 4. Question: If you want a system that is controlled and secure, will there be a central file room with a file clerk? Response: There is currently a central file room and we anticipate monies being available to add a file clerk to our staff when the new system is completed. 5. Question: What capabilities do your various computer applications currently offer? Response: Our computer system currently offers a software package for creating an automated filing system. All departments are using this capability in creating and maintaining their files. Files may be indexed by drawers, folders, and documents within the folders. Our computer coordinator will be happy to assist you in further researching these capabilities. 6. Question: Is there a current index of all files that are to be reorganized? Response: There is no current system of indexing all files that are to be reorganized. 7. Question: How many of these files are currently managed on your computers? Response: The only files managed on computer are "personal files" developed by each department within the past 18 months. The City does, however, have a comprehensive system within our accounting, tax, and utility billing departments. Perhaps your firm can acquire some ideas about the centralized filing system through these departments. 8. Question: Are there samples of existing filing systems? (It is possible that an existing method could be adjusted and expanded to solve your current file problems.) Response: We would be happy for you to view the current "on line" computerized filing systems in each department such as they are. Perhaps ideas could derived from viewing these systems. • Anita DuPont & Associates February 4, 1985, Page 3 9. Question: What are the parameters regarding file folders, numeric versus alpha codes; must we use existing supplies, will new folders, coded labels, etc. be ordered to accommodate a new system? Response: Proper supplies will be ordered to accommodate the needs of your organization in creating a suitable filing system. We do however, request that the existing lateral filing cabinets be utilized. 10. Question: Is there a budget figure set for purchase of supply items? Should supplies be included in the estimate? Response: Supplies should not be included in the estimate of the work involved in the actual centralized filing system reorganization. All supplies will be ordered through the City's purchasing department through the bid process. The contract will be given to the lowest bidder who can meet the specifications of the purchase. We sincerely hope that these responses will be helpful in researching alternatives for this project. We look forward to working with your firm in the near future and feel confident that your company offers experienced and talented administrative specialists who will accommodate our needs. Should you have questions concerning this information, please do not hesitate to contact us. See you on February 13th! Sincerely, Laura L. Hall /llh cc: Jack Owen, City Manager Cherie Black, City Secretary Y • • w nn r, r. ~e~*tm THIS AGREEMENT, made and entered into this day of 19 , by and between ANITA DUPONT, d/b/a Anita DuPont and Associates ("DuPont") and THE CITY OF LA PORTE, TEXAS (.LaPorte) located at P. 0. Box 1115, LaPorte, Texas 77571. W I T N E S S E T H: WHEREAS, it is the desire of LaPorte to engage the services of DuPont to perform certain services regarding the design and implementation of a central file system; and, WHEREAS, DuPont desires to perform said duties on behalf of LaPorte and to undertake and direct the project; and, WHEREAS, the parties desire to make certain arrangements regarding the performance of the services;. NOW, THEREFORE, it is agreed as follows: 1. Term. The respective duties and obligations of the parties hereto shall be for a period of not less than ninety (90) days nor more than one hundred and eighty (180) days from the date signed here above. However, this Agreement may be terminated by either party by giving ten (10) days written notice to the other party. • • Page 2 2. Duties to be Performed ~ DuPont. DuPont shall act on behalf of LaPorte in connection with the performance of the file design and implementation. In that connection, DuPont or its agent shall consult with the Managers and Department Heads or such other staff members concerning the various aspects of the project. 3. Compensation to DuPont. DuPont shall be compensated as outlined in the Manpower/Cost Estimate attached hereto as Exhibit "A" and hereby incorporated for all purposes. DuPont shall be compensated for such additional personnel costs and such other out of pocket expenses that may be incurred during the performance of said services as approved in advance by LaPorte. LaPorte shall be billed on the first and fifteenth of the month for the duration of the contract. Said bill shall be due and payable by LaPorte to DuPont upon receipt by LaPorte. DuPont acknowledges the receipt of an advance deposit on the estimated fee in the amount of $14,515.88. LaPorte shall be credited for said advance deposit on the final billing of this contract. • • Page 3 4. Limited Liability. As to the services to be performed by DuPont hereunder, DuPont shall not be liable to LaPorte, or to anyone who may claim any right due to his or her relationship with LaPorte, for any acts or omissions in the performance of the services to be provided by DuPont or on the part of the agents or employees of DuPont, except when said acts or omissions of DuPont are due to the willful misconduct or culpable negligence of DuPont, said agent or said employee. LaPorte shall hold DuPont free and harmless from any obligations, costs, claims, judgements, attorneys' fees and attachments arising from or growing out of the services to be rendered by DuPont hereunder or in any way connected with the rendering of said services, except when the same shall arise due to the willful misconduct or culpable negligence of DuPont, and DuPont is adjudged to be guilty of willful misconduct or culpable negligence by a court of competent jurisdiction. 5. Prior Agreements Superseded. This Agreement constitutes the sole and only agreement of the parties hereto and supersedes any prior understanding or writtten or oral agreements between the parties respecting the various services contemplated herein. Page 4 • IN WITNESS WHEREFOF, the parties hereto have duly executed this Agreement on the date first above written at LaPorte, Harris County, Texas. ANITA DUPONT & ASSOCIATES By: Anita L. DuPont, President CITY OF LA PORTE, TEXAS By: Name/Title/Date By: Name/Title/Date Exhibit "A" Page 1 CITY OF LA PORTE, TEXAS CENTRAL FILE SYSTEM REDESIGN • ESTIMATED MANPOWER/COST REQUIREMENTS OBJECTIVES ARE: To redesign existing central file system, to design an end tab color coded lateral system, to create the procedures and write a procedures manual to outline the new system, to re-organize and refile all existing files into the new system. OBJECTIVES WILL BE ACCOMPLISHED BY: Designing a file system; creating the necessary procedures to implement the system. Reviewing each file to determine what the file currently contains, how it should be reorganized to reflect the new system; and determine if the file should be refiled, archived or destroyed. Providing staff to review/file/archive/purge the existing files. Presenting client with a copy of the procedures and a current index of all files in the new system. Tasks will require approximately ninety (9Q+) to one hundred and eight y (180) working days; probable start date ...June 1, 1985. MANPO WER/HOURLY COST HOURS COST Pro a e Probable) (1) Project Manager @ $47.00/Hour 216 $10,152.00 (1) Project Supervisor @ $18.65/Hour 630 11,749.50 (~°? File Specialists @ $16.75/Hour 2,520- -36,162_00- TOTAL MANPOWER/COSTS 3,366 $58,063.50 NOTE: AVERAGE COST PER HOUR $17.25 ' • • ~~® '» TRUST DEPARTMENT P. O. BOX 4441, HOUSTON, TEXAS 77210 (713) 224-6611 May 20, 1985 Mr. Jack Owen City Manager City of LaPorte P. 0. Box 1115 La Porte, Texas 77571 Dear Mr. Owen: Anita Dupont ~ Associates was contracted by Allied Bank of Texas to create an archiving system for our Trust Department. Mrs. Dupont was responsible for designing the system, writing the procedures and implementing the new system. She also trained the Trust Department staff to use the new system. Mrs. Dupont was ideal for the task and spent considerable time getting to know the Trust Department and determining the needs of the staff so that the system would adequately meet our needs now and in the future. Mrs. Dupont communicated and worked well with the people in the Trust Department. She is reliable, cooperative, knowledgeable and effective. As a result of her fine performance on the archiving system we subsequently contracted Anita Dupont & Assoiciates to handle various other management projects ranging from a complicated department relocation to designing and implementing a sophisticated word processing system. We find Mrs. Dupont handles any challenge with enthusiasm, resourcefulness, honesty and industry. Allied Bank of Texas has found Mrs. Dupont and her staff to be very qualified and highly recommend her. Sincerely, c. f ~7 J~v ~/ / Rosabel F. McCoy ~ Vice President Special Financial Services RFM/drr ~s•+oos~ Administration The Houston Eye Associates Building 2855 Gramercy Houston, Texas 77025 713/668-6828 Richard S. Ruiz, M.D., F.A.C.S. Charles E. Russo, M.D., F.A.C.S. Malcolm L. Mazow, M.D., F.A.C.S. Robert H. Stewart, M.D., F.A.C.S. Robert B. Wilkins, M.D., F.A.C.S. Jeffrey D. Lanier, M.D., F.A.C.S. Michael A. Bloome, M.D., F.A.C.S. Paul C. Salmonsen, M.D., F.A.C.S. Richard L. Kimbrough, M.D., F.A.C.S. Charles A. Garcia, M.D., F.A.C.S. Jack T. Holladay, M.D., F.A.C.S. Sylvan Brandon, M.D., F.A.C.S., F.I.C.S. Jeffrey B. Arnoult, M.D. Rosa A. Tang, M.D. Louise Cooley Kaldis, M.D. Robert B. Gillett, M.D. Steven J. LauKaitis, M.D. May 20, 1985 To Whom It May Concern: H~STON ASSOCIATES We worked closely with Anita DuPont during the past December and January for the purpose of both converting our 126,000 current medical records files from a straight numerical system to a terminal digit system, and of moving the current and old files from our old facility to the new one. Anita did a considerable amount of research into the terminal digit system, and ascertained it to be the appropriate system for us. This was a good decision, and the system is working well. Anita also planned the logistics of moving our files in such a way as to insure no interruptions in the flow of charts from Medical Records to the physicians. Anita completed these jobs in a timely fashion. In all of my dealings with Anita, I have found her to be very professional and intelligent. She assesses situations accurately and possesses good insight into people, as well as, office procedures. I would highly recommend utilizing Anita's consulting services. Sincerely, (.. ~ . . Carolyn G. ing Medical Administrator CGK/ds • .. _. ~ Enclosure 1 CITY OF LA PORTS, TEXAS CENTRALIZED FILING SYSTEM STUDY APRIL 22, 1985 OBJECTIVE: To conduct a study to determine the problems with the existing central filing system and to make recommendations for the reorgan- ization of that system and/or redesign of the system. OBJECTIVES ACCOMPLISHED BY: Conducting interviews with department representatives to determine how the files are currently used; who uses them, how many duplicate files are maintained in the departments due to having inadequate central files; how would they like to see the system changed. Researching the existing files to see how they are set up and how accessible they are. .. Assemble data, prepare analysis, and make appropriate recommendations. GENERAL DATA: The following information was gathered as a result of several meetings held with Department Heads and with various other representatives from each department in the City of LaPorte. This data reflects comments made by the participants in these meetings as well as research done about the files: Current general records are filed in your central file room in order by category and then in alphabetical order by file. The files stored in your vault are mixed media files stored by category in specific areas of the vault and on open shelves. i. e. Ordinances are filed in large binders in order by ordinance number, the meeting minutes are filed in large books in chronologic order and deeds and contracts are filed in boxes in al habetical order by contract name or subject name. The method P in which contracts and deeds are filed is subject to interpretation and many times it is necessary to look in several places before locating the item. Additionally, they are not necessarily in alphabetical order making it necessary to go • • Enclosure 1 Page 2 through several boxes of records before locating the item you need. The Meeting Minutes are not cross-referenced making it necessary to search through numerous minutes books to find the reference material you require. The vault contains items that do not Wend to be stored in a security area. Current File Checkout: When someone wants a file from central file, it is found pretty much by a "hunt and peck" system. The person usually trys to go to the different file areas and find the material themselves. If they are unsucessful in finding it in the central files, they go to each department to see if anyone has a duplicate file. If this search fails to produce the file, they go to Cherie Black or Laura Hall who go through each file individually until they find the missing information. ~Du~ _l__i_~cate Files Within the Departments: There are numerous cases ~plicat~iles in the departments, they all feel if they put their copy in central files they will not be able to retrieve it. Only a few people use the current central filing system because it is too time consuming and frustrating to try to retrieve from it. Cross-References: A number of your departments need. to cross-re erence material from other departments. Even with the new computer system you are putting in place, the files as they are currently organized will not provide this flexibility. I11-Defined Categories: There are, currently, no written procedures for setting up files either iri the departments or in central files. There are no guidelines for establishing categories, what each category represents -- what files should go in them. ~P~u~r~in Central Files: Many of the existing files are very out 3ate~and shou~be purged and put in outside storage or destroyed. This determination should be based on criterion set forth in your City Charter and Home Rules and based on any other official retention requirements that apply. E ui ment: The equipment you currently have, with some minor a justmerit~s, will accommodate any new system you might use. For the most part, the employees I interviewed don't know what is in the central file room and additionally, they find the existing • • Enclosure 1 Page 3 system inadequate, ambiguous, outdated and too much trouble• to use. A Central File Room should serve the needs of all the departments and it should be organized such that the files are filed in a logical sequence in a functional and efficient system so that retrieval can be accomplished by anyone. ANALYSIS: After reviewing the comments from your employees and based on my own observations, you do not currently have a Centeral Files --- you have a central storage area (both in your central file room and in your vault). There are numerous files that should be in the Central files so they can be shared. i.e. City Fire Marshall's Reports would be of value to the Public Works Department so that they could review the list of businesses for reviewing their own permits, water useage, etc. Also, access to fire reports would be helpful to Public Works in compiling their water consumption reports (with the time and location of the fire they could compare the water used during the fire against the water consumed at that location for the month). Project reports should be issued names and numbers from a central listing so that when they progress through all the different departments they are always identified in the same way. i.e. If engineering starts a project, it is given a name and a number; but when it progresses over to another department, it is given a different name and a new number --- thus eliminating any way to cross-reference the material at a later time if you do not krsow all the different names and numbers. Procedures should be used City wide to instruct the departments how their basic files should be set up and indexed in the computer so that whether a file is in the central files are in departmental files they can be accessible as needed. The procedure should be written to allow the necessary latitude for creating files specific to a department and to accommodate the necessary confidentiality factor. Your vault is currently used as a storage area, not a security file room. In addition to the records which should be stored in the vault, it is used as a storage room for old equipment, boxes of unidentified files, old records from areas that were annexed by LaPorte, and public domain files that are stored there because no one seems to know where else to put them. All of your existing records, whether in central files or in the • • Enclosure 1 Page 4 vault, should be purged; current data kept in central files and legitimate files that need to be secured should be kept in~the vault; all other files should be archived in outside storage or destroyed. Permanent files should be filmed with the film being kept in-house and the records going to outside storage or film the records and destroy the hard copy. Filming is particularly necessary in the case of the very old records dating back to the 1800's, after the records have been filmed the original documents should be stored in a controlled environment and if at all possible should be displayed for their public historical value. A central file system needs to be designed which will provide an efficient and accessible method for storing your immediate past year and your current year in-house, then an archive system should be created to adequately organize your old records so that they can be indexed and stored in an accessible and controlled outside storage area The City of LaPorte appears to be suffering from the normal strains experienced due to very fast growth. You need to do some serious evaluation of how you want to use a central file room. You then need to have a system designed and set up that is productive and time efficient and that will meet your current and future needs. If your system were more streamlined and updated, it would be easier for your employees to locate the files and would prevent costly employee time misuse. RECOMMENDATIONS: EQUIPMENT: Use lateral files or open lateral shelving. Use legal size lateral end tab file folders and file pockets Use color coded numerals, alphas and color bars. REDESIGNED FILE SYSTEM: Redefine and if necessary change categories to make them more logical and more appropriate for your needs. Standard- ize central and departmental file categories as much as possible. Specifically list and define the files that should appear under each category. Go through each file and read it --- combine, purge, store, or destroy appropriate files. Reorganize under correct category. • • Enclosure 1 Page 5 Use a simple direct numeric system, i.e. 1 through 20,000. By numbering your files in direct numeric sequence, you can always add to the end of your files instead of having to allow expansion in the middle or constantly rearranging the shelves and drawers. When appropriate, use color coded bars to designate the file category or perhaps the cross-reference for the file. Index the files in your computer or word processor and have an alpha and a numeric print-out for easy location of files. REFERENCES: Allied Bank of Texas Allied Bank Plaza Suite 700 Houston, Texas 77002 Houston Eye Associates 2855 Gramercy Houston, Texas Pelto Oil Company 16825 Northchase Suite 400 Houston, Texas Challenger Minerals, Inc. 1207 North Freeway Suite 500 Houston, Texas Ms. Rosabel McCoy, or Mr. Harry Simms, Vice-President (713) 226-1671 Vice-President Senior Mr. Harley Robinson, Chief Administrator or Ms. Carolyn Kingg Medical Administrator (713j 668-6828 Mr. Lee Backsen Senior Vice-President (713) 820-0942 Mr. Darrell Frith, Technical Manager (713) 537-7500 • • ~.~ ~, 2-YEAR TERMS PLANNING AND ZONING COMMISSION Chairman: Doug Latimer 10203 Catlett 471-2740 - home 471-1061 - work Members: Dist. 1: R. J. Blackwell 1602 Lomax School Road 471-2635 - home Dist. 2: Bruce Hammack 5409 Sugar Creek 471-5561 - home 471-5747 - work Dist. 3: Janet Graves 10443 Collingswood 471-1930 - home Dist. 4: Lola Phillips 432 North Fifth 471-2301 - home Dist. 5: Charles D. Boyle P.O.Box 24 471-2122 - work 471-1119 - home Dist. 6: Karl Johnston 2503 Crescent Drive 471-4166 - home 471-2911 - work F~ Term expires: 4/30/85 4/ 30/ 86 4/30/85 4/30/85 4/30/86 4/30/86 4/30/86 • • 2-YEAR TERMS BOARD OF ADJUSTMENT Term expires: Chairman: Sidney Grant 4/30/85 1907 East Lomax Drive P.O. Box 835 Deer Park 471-2375 - home Pos. 1: Vivian Covington 4/30/85 11601 Avenue L 471-6979 (unlisted) Pos. 2: Ronnie Rowell 4/30/85 9939 Rustic Rock 471-8991 - home Pos. 3: Linda Mains (Sec.) 4/30/85 808 North 12th 471-7353 - home 471-4580 - work Pos. 4: Lawrence Farias 4/30/85 1215 Park P.O. Box 39 471-1638 - home Alt. 1: Robert Swanagan 4/30/85 100 Park 471-7655 - home 383-2411, X5153 - work Alt. 2: Charlie Young 4/30/85 214 Reynolds 471-3427 - home ~~ _.~ ~- • • ~•'-~.~ LA PORTE ELECTRICAL BOARD Walter Gernand P.O. Box 597 Seabrook, TX 77586 474-4151 Knox Askins 702 W. Fairmont Parkway 471-1886 David Paulissen 821 S. Second 471-5020 - work 471-6973 - home Lindsay Pfeiffer 602 S. Nugent P.O. Box 1116 471-4222 - work Gene Pfeiffer P.O. Box 778 Baytown, TX 77520 471-3082 C. E. Brown 115 South 8th 471-4350 Terms expire April 30, 1986 r-3 • r- ~~ COMPREHENSIVE PLAN STEERING COMMITTEE ED MATUSZAK 10415 COLLINGSWOOD 471-1988 954-2600, X2615 B. DON SKELTON 709 S. LOBIT 471-4377 LINDSAY PFEIFFER 602 S. NUGENT 471-6650 471-4222 DOUG LATIMER 10203 CATLETT 471-2740 471-1061 JANET GRAVES 10443 COLLINGSWOOD 471-1930 JOHN LOYD 9746 WILLMONT 471-6865 471-0943 CHARLIE YOUNG 214 REYNOLDS 471-3427 ~ ~f • • !"" --='~ LA PORTE AREA WATER AUTHORITY Albert Fields c/o Bay•shore National Bank P. 0. Box 998 471-4400 - work 471-8626 - home Richard Matthews 2015 Crescent Shores 470-0351 - home Jerry Bramlett - President 918 South Kansas 471-2944 - home Jack Owen, City Manager 805 South Iowa 470-8633 - home Cary Burnley 3207 Somerton 479-8538 ADVISORY DIRECTOR: Neil Bishop Turner Collie & Braden, Inc. P. o. Box 13089 Houston, TX 77019 780-4100 - work ALSO SEND AGENDA T0: Jerry Hodge John Armstrong ~.Fifihzai .~~~ G~~ ~o, / 9~6 ~~ • • !'~- -~~ CIVIL SERVICE COMMISSION Weldon Randall 504 South First 471-4870 Term expires 9/30/86 Keith Trainer 501 S. Blackwell 471-6586 Term expires 9/30/87 Jim Longnecker 233 San Jacinto 471-2721 Term expires 9/30/85 Acting Director of Civil Service: Doug de la Morena F6 • • r~ ~~ AIRPORT ADVISORY COMMITTEE Cliff Hyde, Jr., Chairman 10415 Rustic Gate 471-0265 - work 471-4838 - home H. L. "Johnny" Hartsoe P.0. Box 207 471-4627 - work 471-5256 - home Terms expire April 30, 1985 ~7 • ~.~ REDISTRICTING COMMITTEE - 1985 District 1 - William Bowers (White) 9206 Spencer Highway 47g-1037 District 2 - Terry Robbins (White) 5409 Beaver Creek 471-0469 District 3 - Andy Wilson (White) 3870 Pecan Circle P.0. Box 1443 471-8699 WORK - 337-2516 At Large A - Lawrence Farias (Brown) 1215 Park P.0. Box 39 471-1638 At Large B - Hurdis Dean Rhodes (Black) 9902 Cardinal 471-7209 Mayor - Jesus Vega (Brown) 9749 Rustic Rock (Unlisted number) District 4 - Lola Phillips (Black) 432 North Fifth 471-2301 District 5 - Robert Swanagan (Black) 100 Park 471-7655 (home) 383-2411, X 5153 (work) District 6 - Jack Gresham (White) 829 South Fourth 471-1474 Alternates: Terry Fletcher (White) Best Maintenance 318 North 16th 471-6342 Vivian Covington (White) 11601 Avenue L 479-6552 (work) F • .s • r~ --~~ LA PORTE INDUSTRIAL DEVELOPMENT CORPORATION Virginia Cline, President 328 South Blackwell 471-0837 W. R. Springall, Vice President 2713 Crescent View 471-1456 E. W. "Buddy" Felscher, Secretary/Treasurer P.0. Box 359 470-8139 B. Don Skelton 709 S. Lobit 471-4377 Robert A. White 403 South Fourth 471-3355 John D. "Jack" Lawler Box 100 1400 North 10th 471-0129 F9 • • ~~ ~ 2-YEAR TERMS HEALTH FACILITIES DEVELOPMENT CORPORATION Virginia Cline, President 9/86 328 South Blackwell 471-0837 W. R. Springall, Vice President 9/86 2713 Crescent View 471-1456 E. W. "Buddy" Felscher, Secretary/Treasurer 9/86 P.0. sox 359 470-8139 B. Don Skelton 9/86 709 S. Lobit 471-4377 Robert A. White 403 South Fourth 471-3355 John D. "Jack" Lawler Box 100 1400 North 10th 471-0129 ALL MEMBERS STARTED OFFICE 9/84 9/86 9/86 F ~v • ~.~ ~., LA PORTE FIREMEN'S PENSION BOARD Andy Smith P.0. Box 993 Jack Oliphant 101 Garfield 471-0559 Tom Simons P.O. Box 790 471-4605 Jerry Hill 209 Valley Brook 471-2339 Frank Eader 10451 Collingswood 471-5004 Betty T. Waters 2202 26th Street 471-1907 Clint Hurt 1002 Wren 471-1198 Virginia Cline 328 S. Blackwell 471-0837 F// Term Expires 1/87 1/86 1/86 1/87 1/86 1/87 1/86 1/87 • • __ !.~ ~~ OFF I CF_ OF THE F IRE MAFiSI-iF1L C I TY OF LA F`DRTE I IVTEF,-OFFICE MEMOFiAIVUUM T O: Jack Owen-City Manager DATE: MaY 13, 1985 FROM: Paul R. Hickenbottom SUE~JECT: Fire Code Review Committee The 1983 addition of the City of La Porte Fire Code-Article 36 Division 1 requires that a nine (9) member Fire Code Review Committee be appointed by the members of the Council and Mayor. At the present time we are four (4) members short of having a full committee. .The districts which need to have a committee member appointed are as follows: District 1 District 2 District 4 District 6 The following Fire Code Committee members have agreed to continue to serve in the districts: Mr. Al Fields--District 3 Mr. Carlos Smith--District 5 Mr. Morris Rose--At Large A Mr. Tom Handy-- At Large B Mr. Robert Byers-- Representing the Mayor I respectfully request that you present this information to the Council so in hopes that a full committee can be appointed. ~~~~~ ~~ Paul R. Hickenbottom Fire Marshal ~ /~. ~-~'~-~ ,C.ITY N1GR'S OFFICE RECEIUE~J • • Products" (Reid Method) ASTM D323-55. ** Note: See individual articles for additional definitions. ARTICLE 36: FIRE CODE REVIEW COMMITTEE There is hereby established a Fire Code Review Board which shall consist of nine (9) voting members and three (3) ex-officio members. The voting members of the Fire Code Review Board shall be appointed as follows: (1) The councilpersons representing the following districts, 1, 2, 3, 4, 5 and 6, shall each appoint one (1) member. Said members shall reside in that respective councilperson's district. (2) The councilpersons representing the following districts, At Large - Position A and At Large - Position B, shall each appoint one (1) member. Said members shall reside in La Porte (3) The tdayor shall appoint one (1) member. Said member shall reside in La Porte. The three (3) ex-officio non-voting members shall be: (1•) The Fire Chief, or his duly authorized Fire Department representative. (2) The Fire Marshal, or his duly authorized Fire Prevention Bureau representative. (3) The Chief Building Official, or his duly authorized Code Enforcement representative. The chairman and vice-chairman of this board shall be elected by the voting members of the board and shall be voting members only. The Fire Marshal shall be the Secretary to the Fire Code P.eview Board. It shall be his duty to post notices of meetings, keep minutes and all correspondence of the Board, or any other duties as may be assigned by the Board. The term of office for the Fire Code Review Board shall be two (2) years in length or until a successor is appointed and qualified. A quorum of the Fire Code Review Board shall be required to hold any meetings. A quorum shall be five (5) voting members present. The Chairman shall request replacement for any member who has missed three (3) consecutive posted meetings without being excused. Whenever any position•on the Board shall become vacant by reason of death, resignation or removal, the Chaizman will notify - the Mayor of the City of La Porte and appointments shall be made from the proper district for the unexpired term of the member bein5 re2laced. Regular meetings of the Board shall be held on the second Thursday of each month to consider variances as required. All other meetings shall be called by the Chairman as deemed necessary. The duties of the Fire Code Review Board shall be to consider variances, to interpret the provisions of the fire code, to recom- mend changes in the fire code, to hear appeals from decisions of the Fire Chief or Fire Marshal. The Fire Code Review Board shall submit an annual report to City Council of actions taken by the Board during the preceding year, together with any recommendations to amend the City of La Porte Fire Code. (498) ~ i~ DIVISION 1: GENERAL