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Home My WebLink About1985-06-24 Regular Meeting• MINUTES OF THE L~ REGULAR MEETING OF LA PORTS CITY COUNCIL JUNE 24, 19$5 1. The meeting was called to order by Mayor Malone at 6:05 P.M. Members of City_Council Present: Mayor Norman Malone, Councilpersons Delbert Walker, John Lloyd, Ed Matuszak, Betty Waters, Lindsay Pfeiffer, B. Don Skelton, Linda Westergren Members of Citv CQunci Absent: Councilperson Deotis Gay Members of Citv Sts Present: City Manager Jack Owen, City Attorney Knox Askins, City Secretary Cherie Black, Assistant City Manager Richard Hare, Police Chief Herb Freeman, Director of Public Works Jerry Hodge; Fire Marshal Paul Hickenbottom, Director of Parks & Recreation Stan Sherwood Others Present: Tim Anderson and Bert Clark, Parks & Recreation Dept.; Martha Eldridge, Personnel Secretary; Nelda Freeman and other members of Chief Freeman's family; Dr. Neil Bishop, Turner Collie & Braden; Stan Self, James Benefits; members of the La Porte Police Dept.; 30 citizens 2. The invocation was given by Councilperson Skelton. 3. Council considered approving the minutes of the regular meeting held June 10, 19$5. Motion was made by Councilperson Skeltog~o approve the minutes of the June 10 meeting as presented. Second by Councilperson Westergren. The motion carried, 6 ayes, 0 nays and 2 abstain. Ayes: Councilpersons Walker, Matuszak, Waters, Skelton, Westergren and Mayor Malone Nays: None Abstain: Councilpersons Lloyd and Pfeiffer (were not present at meeting on June 10) • • Minutes, Regular Meeting, La Porte City Council June 24, 1985, Page 2 4. Council considered approving the minutes of the special called meeting held June 17, 1985. Motion was made by Councilperson Skelto~to~,pprove the minutes of the special called meeting as ores nted. Second by Councilperson Walker. The motion carried, 7 ayes, 0 nays, 1 abstain. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Skelton, Westergren and Mayor Malone Nays: None Abstain: Councilperson Pfeiffer (was not present at meeting on June 17) 5. Ms. Kay Tatum addressed Council regarding the Parks & Recreation Department. 6. The Mayor proclaimed Selective Service System Registration Awareness Week and Red Cross Safety Week. The Mayor then called Police Chief Herb Freeman and his family to the Council table. The Mayor proclaimed June 28 as Herbert F. Freeman Day and presented Chief Freeman with the framed proclamation and a plaque of appreciation for his 24 years of service to the City. 7. Council considered a resolution naming the Police Building, and a special presentation to Chief Freeman. The Mayor read a resolution calling for the Police Administration Building to henceforth be the Herbert F. Freeman, Jr., Police Administration Building. The Mayor presented Chief Freeman the framed resolution to hang next to the Chief's picture in the lobby of that building. Councilperson Waters presented Chief Freeman an engraved gold watch from the City, in appreciation of his dedicated service to the City. Chief Freeman received a standing ovation from Council and the audience. C~ • Minutes, Regular Meeting, La Porte City Council June 24, 1985, Page 3 Motion was made by Councilperson Waters to a°prove Rg~olution 85-9 as read by the Mayor. Second was by all other Councilpersons. The Mayor declared the resolution passed unanimously by virtue of everyone seconding it. 8. Council considered a resolution appointing a Director to the La Porte Area Water Authority Board of Directors. The City Attorney read: RESOLUTION 85-10 - A RESOLUTION CONCERNING NOMINATION OF A DIRECTOR TO THE LA PORTE AREA WATER AUTHORITY, FOR APPOINTMENT BY THE CITY COUNCIL OF THE CITY OF LA PORTE; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Westergren to approve Resolution 85-10 as read by the City Attorney. Second by Councilperson Lloyd. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Skelton, Westergren and Mayor Malone Nays: None 9. Council considered an ordinance appointing members to the La Porte Zoning Board of Adjustment and the Fire Code Review Committee. The City Attorney read: ORDINANCE 1447 - AN ORDINANCE APPOINTING MEMBERS OF THE ZONING BOARD OF ADJUSTMENT AND THE FIRE CODE REVIEW COMMITTEE; PROVIDING A SEVERABILITY CLAUSE; REPEALING ALL CITY OF LA PORTE ORDINANCES IN CONFLICT HEREWITH; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made b}LCou~cilperson Skelton to adopt Ordinance 144~as read ~ the City_Attorney. Second by Councilperson Pfeiffer. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Skelton, Westergren and Mayor Malone Nays: None 10. Council considered approving an agreement with Turner Collie & Braden for engineering services for the EPA Municipal Compliance plan. • C~ Minutes, Regular Meeting, La Porte City Council June 24, 1985, Page 4 Motion was madee by Counci erson West~,~g~e~to approve the agreement with Turner Co~.lie & Braden for gn.gineering services for the~PA Mir ~,cipal C~p~iance plan . Second by Councilperson Lloyd. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Skelton, Westergren and Mayor Malone Nays: None 11. Council considered awarding a bid for Phase I airport improvements, subject to FAA approval. Motion was made by Cou~nc~.lperson S~ce o to accept staff recommendation aid award the bid~or Phase I airport improygments~m~e low b~,dder. Abbe Se~vices,~ Inc. Second by Councilperson Matuszak. Council erson Skelton amended his motion to read: award the bid for ase I ai~po~t imp or vements~o the low bidder} Able Services.~nc~ subject to FAA approval. The amendment was seconded by Councilperson Matuszak. The amended motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Skelton, Westergren and Mayor Malone Nays: None 12. Council considered an interlocal agreement with Seabrook for the cost of design, permit application and geotechnical engineering for the sanitary landfill. Motion was made by Councilperson Pfeiffer to enter into the interlocal agreement with the City of Seabrook for the cost of design, permit application and geotechnical engineering for the sanitary landfill. Second by Councilperson Walker. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Skelton, Westergren and Mayor Malone Nays: None ~ ~ Minutes, Regular Meeting, La Porte City Council June 24, 1985, Page 5 13. Council considered medical benefits for retirees and spouses benefits. Councilperson Waters asked to be excused and left the Council table during this item of business. Stan Self of James Benefits presented proposals for a medical plan for retirees and spouses benefits to Council. After lengthy discussion, motion was m~.de by Councilperson Lloyd to table this item and hold a workshop on~t for further study. Second by Councilperson Skelton. The motion carried, 7 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Skelton, Pfeiffer, Westergren and Mayor Malone Nays: None Councilperson Waters returned to the Council table. 14. There were no administrative reports. 15. Council Action: Councilpersons Walker, Lloyd, Matuszak, Pfeiffer, Skelton and Westergren brought items to Council's attention. Mayor Malone set a workshop meeting for July 1 to discuss setting City policies and discuss the medical plan for retirees. 16. There was no executive session. 17. There being no further business to come before the Council, the meeting was duly adjourned at 8:00 P.M. Respect ully b fitted: Cherie Black, City Secretary Passed & Approved this the 8th day of July, 1985 Norman Malone, Mayor • 1 ~ T ~ • RESOLUTION N0. 85-~~ A P.ESOLUTION OF THE CITY COUNCIL~OF THE CITY OF LA'PORTE~ NAMING THE POLICE ADMINISTRATION BUILDING~OF THE CITY GlHEREAS, Henben~ F. Fneeman, Jn., hae devoted 24 yeane y os h.ie .Z~,~e eenv~.ng the e~.~,i.zene o~ La Ponxe ~ ae Ch.ie~ 05 Po.~.lce; and UIHEREAS, Ch~.e~ Fneeman w~,.C.2 ne~~.ne on Ju.~y 1, 1985; and' UlHEREAS, the Mayon and C~.~y Coune~.~2 0~~ the C~.~y o~ La Pone deem ~.~ ~~.~~~.ng and pnopen ~a honon Ch~.e~ Fneeman an beha.2b o~ the e~.~~.zene o~ La Pone; NO(U, THEREFORE, BE IT RESOLVED $Y THE~CITY COUNCIL OF THE CITY OF LA PORTS Sec~.i.on 1. Thai the Po.2~.ce Adm~,n~.e~nafii.on Bu~,.Cd~.ng ehaQ.~ heneebon~h be the HERBERT F. FREEb{AN, JR., POLICE ADMINISTRATION BUILDING, .in honon o~ the ~a~.~h~u.~ and e~.neene endeavone o~ Ch~.es Fneeman ~hnoughou~ h~.e 24 yeane o~ eenv~.ee ~o the C~.~y a ~ La Pon.te and .~ze c~.~~.z ene . SeeZ~.on 2. Th~.e neeo~.u~~,on eha.~.E be .in e~~eex nom and ab~en ~.~e paeeage and appnova.~. PASSED AND APPROVED ~h~.e 24~h day ob June, 1985. ~l- nman an y n ~`` e end a en o n t o y' Counc~..~penean, Dd.e~nd. ~ l Caun peneon, D.ie~n~.c~ 2 a ue za ~ eat V e e Cou c.i.~peneo "ern c~ 3 Caunc ' en on a~ ~ange Poe . A .cn eay e.c n eo ay Counc~..~p neon a.t Lange, Poe. B Cau ".~peneon, D~.e ~.c~ 4 /'u. _. o w e ion ~ n a ee engnen Counc~..~peneon, D~.e~n~.c~ 5 ounc~..~peneon, D~.e~n~.c d ~/ a • ~ • RESOLUTION NO. 85- 1 A RESOLUTION CONCERNING NOMINATION OF A DIRECTOR TO THE LA PORTS AREA WATER AUTHORITY, FOR APPOINTMENT BY THE CITY COUNCIL OF THE CITY OF LA PORTS; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTS: Section 1. The City Council of the City of La Porte requests representatives of the City of Shoreacres, the City of Morgan's Point, the City of Seabrook, the Bayshore Municipal Utility District, and Harris County Water Control and Improvement District No. 50, acting jointly, to nominate one person, for appointment by the City Council of the City of La Porte as a Director, to serve on the La Porte Area Water Authority Board of Directors. Provided, that said person reside outside the city limit of the City of La Porte, but within the boundaries of the La Porte Area water Authority. Provided further, that said nomination take place only upon the acquisition by said La Porte Area Water Authority of territory outside the city limits of the City of La Porte, in which the person nominated by said City of Shoreacres, City of Morgan's Point, City of Seabrook, Bayshore Municipal Utility Dis- trict, and Harris County Water Control and Improvement District No. 50, acting jointly, shall reside, in accordance with the En- abling Act of the Authority, Chapter 729, Acts 67th Legislature, Regular Session, 1981. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ~l • ~ • RESOLUTION 85- 10 Page Two ratifies, approves and confirms such written notice and the contents and posting thereof.' Section 3. This Resolution shall be effective from and after its passage and approval. PASSED AND APPROVED this the 17th day of June, 1985. CITY OF LA PORTE By Norman Malone, Mayor ATTEST: Cherie Black, City Secretary ~~~ • • ORDINANCE NO. 1447 AN ORDINANCE APPOINTING MEMBERS OF THE ZONING BOARD OF ADJUST- MENT AND THE FIRE CODE REVIEW COMMITTEE; PROVIDING A SEVERABILITY CLAUSE; REPEALING ALL CITY OF LA PORTE ORDINANCES IN CONFLICT HEREWITH; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF: BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council of the City of La Porte hereby makes the following appointments to the Zoning Board of Adjustment of the City, for the term beginning May 1, 1985, and ending on April 30, 1987; provided, however, all appointees shall serve until their successors have been duly appointed and qualified: M ember - Position 1: Vivian Covington Member - Position 2: Lawrence Farias Member - Position 3: Jeannie Zemanek Member - Position 4: Gladys Roth Member - Position 5: Jack Humphrey Section 2. The City Council of the City of La Porte hereby makes the following appointments as alternate members of the Zoning Board of Adjustment of the City, for the term beginning May 1, 1985, and ending on April 30, 1987; provided, however, all appointees shall serve until their successors have been duly appointed and qualified: Alternate Member - Position 1: Cecil Knight Alternate Member - Position 2: Dr. Deborah Bernay r-r +r • Ordinance No. 1447 , Page 2. Section 3. The City Council of the City of La Porte hereby makes the following appointments to the Fire Code Review Committe of the City of La Porte, for the term beginning May 1, 1985, and ending on April 30, 1987; provided, however, all appointees shall serve until their successors have been duly appointed and qualified: . District 1 District 2 District 3 District 4 District 5 District 6 At Large, A At Large, B Mayor's Rep. Ex Officio Ex Officio Ex Officio - Delbert Walker - Richard Browder - Al Fields - Robert Daniel - Carlos Smith - Fred Westergren - Bryan Moore - Tom Handy - Tom Barrett - Joe Sease, Fire Chief - Paul Hickenbottom, Fire Marshall - David Paulissen, Chief Building Official Section 4. If any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of this ordinance shall, for any reason, be held invalid, such invalidity shall not affect the remaining portions of this Ordinance, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase or clause, or part thereof, may be declared invalid. ,. i 1 Ordinance No. 1447 , Page 3. Section 5. All ordinances or parts of ordinances in con- flict herewith are hereby repealed to the extent of such con- flict only. ' Section 6. The City Council officially finds, deter- mines, recites and declares that a sufficient written notice of the date., hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof . Section 7. This ordinance shall be effective from and after its passage and approval. PASSED AND APPROVED, this the day of , 1985. CITY OF LA PORTE By Norman Malone, Mayor ATTEST: Cherie Black, City Secretary APPROVE j ~3 • • T0: CITY MANAGER FROM: DATE:. .~ . .. .. Jerry Hodge ~ ~ ~ ~ June 19, 1985 REQUEST FOR CITY COUNCIL'AGENDA ITEM 1. Agenda Date Requested: June 24, 1985 2• ~ Report Resolution Ordinance 3. Pro3ect Summa.ryr: Proposal fran Turner Collie & Braden, Inc., to provide Engineering services for the development of a Municipal CoTnpliance Plan as requested by EPA 4. Action Required: Approve proposal sutniitted by TCB 5., Alternative: Not prepare plan 6.' Recommendation Approve proposal fran TCB 7.' Exhibits: Proposal from TCB 8. Availability of Funds: General Fund X Water/Wastewater . Capital Improvmt. General Revenue Sharing Other Account Number: Funds Available: X Yes No ~pprojred fqr Cif Council Agenda i \ ~ --- ~c~- ~s Date • TurnerCollie c~Braden Inc. June 10, 1985 City of La Porte P . O . Box' 1115 La Porte, Texas 77571 Attention: Mr. Jack Owen Re: EPA Wastewater Effluent Limitation • CONSULTING ENGINEERS PO BOX 13089 HOUSTON, TEXAS 77219 5757 WOODWAY 713 Teo-aloo TELEX 774185 TCB HOU Municipal Compliance Plan Turner Collie & Braden Inc. Job No. 11-00014-010 Gentlemen: This letter constitutes our Proposal for providing engineering services in accordance with your request to develop and pre- pare a Municipal Compliance Plan (MCP) for submission by the City to EPA and TDWR. The development and submission of the MCP is mandated by the EPA Order For Information Docket No. VI-85-1103 dated May 30, 1985. The purpose of the MCP is to inform EPA and TDWR how and when the City will achieve long- term compliance with final wastewater treatment plant effluent limitations as required by the Clean Water Act and the National Municipal Policy. Current regulations mandate the compliance of final effluent limitations by July 1, 1988. Our scope of services, schedule of work, and basis of compen- sation for this project are described below. Scope of Services 1. Attend a coordination meeting with EPA personnel in Dallas, Texas to define the detail of information required. 2. Prepare an engineering summary report describing the technology needed for the City's wastewater treatment facilities to remain in compliance. The engineering summary will include discussions of the design criteria and design capacity as well as a listing of all units and their specifications, operating characteristics, and rated pollutant removal capability. CONSULTING ENGINEERS ~ TEXAS AUSTIN/DALLAS/EL PASOIHOUSTONlPORT ARTHUR COLORADO DENVER • TurnerCollie~Braden [nc. June 10, 1985 City of La Porte Attention: Mr. Jack Owen Page Two • 3. Prepare a Financial Analysis Worksheet required by EPA to detail the financing mechanisms to be employed in financing the project. 4. Prepare a critical path schedule for continued compliance with final effluent limitations. Schedule of Work We are prepared to begin work on receipt of your authorization to proceed. According to the schedule stipulated in the EPA order, Items 1 and 2 described in the above Scope of Services need to be submitted to TDWR and EPA by June 30, 1985 while the deadline for Item 3 is July 31, 1985. In order to meet this schedule it is imperative that the City authorize the project immediately. Basis of Compensation For the accomplishment of the above tasks, we propose that our compensation be on a reimbursable basis in accordance with the attached "Compensation and Liability" Form B485. Based on the above Schedule of Work and Scope of Services, we anticipate the total charges for this work to be approximately $7,400. Payments will be due upon presentation of monthly statements. Acceptance and Authorization If the above scope and compensation are acceptable, please sign in the space provided on the following page and return one copy to us. Turner Collie & Braden Inc. will consider the City's acceptance as its authorization to provide the general consult- ing support. TurnerCollie~Braden [nc. June 10, 1985 City of La Porte Attention: Mr. Jack Owen Page Three • Thank you for this opportunity to be of service to the City of La Porte. Very truly yours, ~~~ f ~~~~ Neil E. Bishop, Ph.D., P.E. Project Director /~"//i v LA!/""' . P. McAlister, P.E. Senior Vice President NEB/HPM/ck Enclosures Acceptance: City of La Porte By: Date: • • COMPENSATION AND LIABILITY Engineering Seruicea by Turner Collie & Braden Inc. A. For the services of the Engineer's staff (except surveymen who are covered in paragraph B), the charge will be the "Salary Cost" of each employee so engaged times a multiplier of 2.25. "Salary Cost" is defined as the cost of salaries (total hours worked times the employee's rate of pay on an hourly basis) of the Engineer's employees for time directly chazgeable to the Project, plus 27 percent for social security contributions, unemployment, excise and payroll taxes, employment com- pensation insurance, retirement benefits, incentive pay, medical and insurance benefits, sick leave, vacation and holiday pay applicable thereto. The "Salary Cost" for the services of the Engineer's officers shall be at their regulaz "Salary Cost," as defined above, not to exceed $50.00 per hour. The overtime premium (required by the Fair Labor Standards Act for nonexempt classifications) for draftsmen and technician classifications will be charged for overtime hoots worked because of the Client's requirements, and upon his specific authorization. B. For the Engineer's survey parties, (these parties aze furnished by SURVCON INC., a subsidiary company) the following schedule of rates applies for standard 8-hour days, according to the instrumentation used: Standard instrumentation: Three-man party $500 per day Four-man party $600 per day Control leveling instrumentation, Three-man party $525 per day lovaz rods: Four-man party $625 per day Short-range electronic distance Three-man party $535 per day measuring instrumentation: Four-man party $635 per day These chazges exclude vehicles, boats, and supplies. Charges for vehicles, boats, and supplies are described in paragraph C below. Should there be any complaints regarding survey services not satisfied b}• SURVCON INC., they may be addressed to the Texas Board of Land Surveyors at 1106 Clayton Lane, Suite 210 W., Austin, Texas 78712; phone 512/452-9427. C. For all duect nonlabor expense, including surveying supplies, transportation, telegraph and telephone toll charges, repro- ductions, etc., and travel and subsistence for the Engineer's officers and staff, all as required for the proper execution of the work, and for all work subcontracted, the charge is the actual invoice cost plus a 10 percent service charge. Computer services on equipment owned or leased by the Engineer shall be invoiced according to the Schedule of Computer Charges. Travel by vehicles owned or leased by the Engineer shall be at 40 cents per mile, including that travel by survey crew vehicles owned or leased by SURVCON INC. Small boats owned or leased by SURVCON will be charged at the rate of $12.00 per day without motor and $22.00 with motor. Use of large boats will be covered by separate agreement, as needed. D. For outside services, such as making soil borings and performing laboratory tests on soil samples, or retaining special consultants, Client may, at his option, contract directly with a third party for such services, or through Turner Collie & Braden Inc. If such contracts are made through Turner Collie & Braden Inc., a handling charge of 10 percent will be added to the net amount of such contracts. E. Payments to Engineer for authorized services will be due upon presentation of monthly statements by Engineer for such services. If, within 30 days of the date of any such statement, Client should fail to pay Engineer the full sum specified in any such statement, then the Client shall pay to Engineer, in addition to the sum shown as due by such statement, interest on any unpaid portion thereof at the rate of 12 percent per annum from the date of such statement until fully paid, which shall fully liquidate any injury to Engineer arising from such delay in payments. F. Client agrees that Engineer's liability for the negligence, error, omission, or breach of warrant}• in the preparation of designs and drawings, the designation or selection of materials and equipment, the selection and supervision of Project Representatives and other personnel, or the performance of any other services pursuant hereto shall in no event exceed the amount of the total compensation received by Engineer for services rendered hereunder. 8485 • •~ C~ T0: CITY MANAGER FROM: DATE:, .. .. Jerry Hodge ~ ~ June 19, 1985 REQUEST FOR CITY COUNCIL~AGENDA ITEM 2. ~ Report 1. Agenda Date Requested: June 24, 1985 Resolution Ordinance 3. Pro~ect.Summary: Bids on Phase I construction at La Porte Municipal Airport 4. Action Required: Approve low bid of Able Services, Inc. 5., Alternative: None 6.' Recommendation Approve low bid 7.' Exhibits: ~ Bid tabulation 8. Availability of Funds: X General Fund Water/Wastewater Capital Improvmt. General Revenue Sharing Other Account Number: EPA grant - 90$ Funds Available: X Yes No General fund - 10~ es 9. C~~yr Manager I~VLLll l:il ME'j C11LLA Date • • TurnerCollie c~Braden Inc. June 12, 1985 City of La Porte P. O. Box 1115 La Porte, Texas 77571 Attention: Mr. Jack Owen City Manager Re: Recommendation of Award Project No. 26-00031-011, Contract No. 1 Construction Phase No. 26-00031-011 AIP No. 3-48-0127-02 Airport Improvements for La Porte Municipal Airport Gentlemen: N. P. McALISTER SENIOR VICE PRESIDENT PO BOX 13089 HOUSTON, TEXAS 77219 5757 WOODWAY 713 780-4100 TELEX 774185 TCB HOU Sealed bids, addressed to the City of La Porte, were received at City Hall, La Porte, Texas, on June 6, 1985. Bids received are as shown on the attached Bid Tabulation. After tabulation and review of all bids received, it is our rec- ommendation that the project be awarded on the basis of the low bid of $643,222.59. Very truly yours, H. P. McAlister, P.E. HPM/BAB/dr Attachment cc: Mr. Jerry Hodge - Director of Public Works Mr. Steve Gillett - Assistant Director Public Works CONSULTING ENGINEERS • TE%AS AUSTIN/DALLAS/EL PA50/HOUSTON/PORT ARTHUR COLORADO DENVER/GRAND JUNCTION ~ n .--~ ~ ~ ~ 1 ~ 1 •' r••1 • • m a+ c~ a a * * a s z rz+ * -< o c~ r 1 t -i £ x m m e z r o ~ z o z oo x m m x r ~ ~ a ~na m n ~+ z + o c n H x .a a a z o x n m u~ m m N c+ ~ n c~ -~ n m m z+ z z ~•+ -1 t' m -+ --! 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Report 1. Agenda Date Requested: June 24, 1985 Resolution Ordinance 3. Project Summary: Interlocal agreement between the cities of La Porte and Seabrook to share the costs of design, permit application and geotechnical engineering for the Sanitary Landfill. 4. Action Required: • Approval of the interlocal agreement between La Porte and Seabrook 5.. Alternative: La Porte pay the entire amount. 6. Recommendatgn . Approve the interlocal agreement. 7. Exhibits: 8. Availability of Funds: RX General Fund Water/Wastewater Capital Improvmt. General Revenue Sharing Other Account Number: 001-700-700-507 Funds Available: X ~Ces Nb 9. it .---- Date • • CITY OF LA PORTE MEMORANDUM TO: Jack O n, Cit FROM: Jerr H ge, SUBJECT: Und a- ~ ager f Public Works Landfill DATE: 6-18-85 On Ma 15, 1984, ~lhe'City of La Porte signed a contract with HDR r the design and permit application of the proposed landfill ite. The contract estimate is $50,000. Another contract with Woodward-Clyde Consultants for Geotechnical Engi- neering was signed on August 1, 1984 for $38,062. The total of the two contracts is $88,062. Attached you will find an interlocal agreement between the City of La Porte and Seabrook which will show the costs broken down by estimated population. La Porte's share being $68,688. and Seabrook's being $19,373. respectively. When the interlocal agreement is approved we will invoice Seabrook for their share. To bring you up to date on the permit applicaton for the Landfill, all information has been submitted to the Solid Waste Division of the Texas Department of Health. At this time our permit is on the bottom of the stack to be reviewed. The following is in summary of cost expended to date: First Interlocal Agreement dated August 1982. Solid Waste Disposal Alternatives. COST $43,895. $16,605. *Lan~dfill presite Geotechnical and Selection analysis by HDR and Woodward-Clyde. 11,880 3,351 *Real Estate Appraisal E. I. Tarin & Co. 2,370 770 *Legal Fees Lloyd; Gosselink & Ryan 1,158 327 • • *Surveying Carlos Smith 7,655 *Design and Permit Application HDR and Woodward-Clyde Landfill Page 2 of 2 2,159 68,689 19;373 Total cost to date $92,112. $25,980. *Population change due to annexation Attachment JH/nb • 1 • A G R E E M E N T THE STATE OF TEX COUNTY OF HARRIS "~ This Agreement made and entered into by and between the CITY OF LA PORTE, a municipal corporation of Harris County, Texas, hereinafter referred to as "LA PORTE" and the CITY OF SEABROOK, a municipal corporation of Harris County, Texas, hereinafter referred to as "SEABROOK," W I T N E S S E T H: WHEREAS, LA PORTE and SEABROOK are in need of professional engineering services to submit a permit application for a Type I Sanitary Landfill to the State of Texas. WHEREAS, LA PORTE has entered into a contract with Henningson, Durham & Richardson, Inc. dated May 16, 1984, and with 6~'oodward-Clyde Consultants, dated August 1, 1984, in accordance with the terms and provisions provided therein, and; WHEREAS, it would be most efficient to permit a landfill site for both LA PORTE and SEABROOK at the same time; and WHEREAS, using population figures of TWENTY THREE THOUSAND FIVE HUNDRED (23,500) for LA PORTE, and SIX THOUSAND SEVEN HUNDRED (6,700) for SEABROOK, the cost for such engineering services would be allocated SEVENTY EIGHT PERCENT (78$) to LA PORTE and TWENTY TWO PERCENT (22~) to SEABROOK. "'~~ ~ O ~ l~_ ~ j. '~~t ~. tom. • ~ •= • r- -u~ NOW, THERE, pursuant to the authority granted by the Interlocal Corporation Act (Art. 1581h, V.A.T.S.), and in consideration of the mutual covenants, agreements, and benefits to both parties, it is hereby agreed as follows: I. LA PORTS shall enter into an Amendment of the Agreement for a sanitary landfill design and permit application with Henningson, Durham & Richardson, Inc., in accord with the proposal of said firm to LA PORTS dated May 16, 1984. The scope of the work to be performed shall also include a proposal for geotechnical engineering for a TYPE I MUNICIPAL LANDFILL PERMIT APPLICATION to be conducted by Woodward-Clyde Consultants dated August 1, 1984. The scope of the work will include LA PORTS and SEABROOK. LA PORTS will supervise the work. II. Results of the work shall be made available to both LA PORTS and SEABROOK. SEABROOK, by this Agreement, agrees to reimburse LA PORTS, as and for its pro rata share of the cost of said study, the cash sum ,of NINETEEN THOUSAND THREE HUNDRED SEVENTY THREE DOLLARS AND SEVENTY FIVE CENTS ($19,373.75), which shall be payable in a pro rata amount, and on the time schedule so that LA PORTS may make payment when due Henningson, Durham, & Richardson, Inc., as provided for in Paragraph C of its proposal to LA PORTS. III. The City Council of the City of Seabrook has appropriated the sum of LINETEEN THOUSAND THREE HUNDRED SEVENTY THREE DOLLARS AND SEVENTY FIVE CENTS ($19,373.75) for its pro rata share of the cost of the study. The City Council of the City of La Porte has appropriated the sum of SIXTY EIGHT THOUSAND SIX a HUNDRED EIGHTY EIGHT DOLLARS AND SEVENTY FIVE CENTS ($68,688.75), for its pro rata share of the cost of the study. • ~ 's • WITNESS OUR HANDS and the Seals of LA PORTE and SEABROOK, as of the 1985. CITY OF LA PORTE BY: ATTEST: City Secretary Norman Malone, Mayor CITY OF SEABROOK r ~ .~~ . BY: Ma or '-' ATTEST: Ci y S retary (D ~. • • CITY COUNCIL AGENDA ITEMS T0: Jack Owen FROM; Richard Hare DATE: 8=19-85 City Manager REQUEST FOR CITY COUNCIL AGENDA ITEM 1. Agenda Date Requested: June 24, 1985 2. XX REPORT; RESOLUTION; AGREEMENT 3. PROJECT SUMMARY• Addition of Retirees to the City's Medical Plan Coverage and Survivor Medical Plan Coverage. Plan would accept existing retirees, who were previously covered during active employment with the City, in addition to future retirees who are eligible for and vested in the Texas Municipal Retirement System. Proposed benefits will parallel those of acitve employees. 4. ACTION REQUIRED: City Council vote is necessary to bring retirees and dependents onto medical and survivor benefit coverage. 5. ALTERNATIVE: No Council action leaving retirees and their dependents on their own to manage medical needs. 6. RECOMMENDATION: Staff recommends that the City bring into its medical plan eligible retirees and their dependents. The cost to the City to bring on existing retirees in 1985 would be $19,698.00. Other pertinent data costs are included in attachment. 7. EXHIBITS: Attached Memo 8. AVAILABILITY OF FUNDS: x General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other 9. ACCOUNT NUMBER: FUNDS AVAILABLE: ES _NO REQUESTED BY: 10. PP OVED FOR C Y COUNCIL AGENDA ~ o _~~~ ~S __ DATE Ci y Manager • • CITY OF LA PORTE INTER-OFFICE MEMORANDUM T0: Jack Owen, City Manager 6-19-85 FROM: Richard Hare and a SUBJECT: Proposal for Retirees Medical Plan Coverage AGENDA ITEM Discussion of Proposed Retiree Medical Plan Coverage and Survivor Medical Plan Coverage Agenda Memo A. Retiree Medical Plan Coverage In order to provide medical coverage to retired and retiring City Employees, staff is recommending that medical care coverage and survivor's medical care coverage be provided to retired employees under the City's current medical benefits package. It is proposed that the City provide contributions for retiree's coverage in an amount equal to those made for active employees, for those retirees age 50 and above who are not yet eligible for Medicare Coverage. However, because this age group (50 years of age and above) presents approximately 25% greater health care risk than the overall active work force, it is being recommended that this difference in coverage cost be paid by retirees electing to join this plan. Eligible retirees are those retiring employees who have qualified for the City's state-sponsored pension plan and who were previously covered under the present medical plan during their active employment with the City. Retirees under the proposed plan and who hold Medicare as their primary insurer are approximately 50~ less of an actuarial risk than active employees and therefore the City's contribution on behalf of these retirees should be equal to 50~ of the corresponding active rate contribution. Benefits to either set of retirees will parallel those of active employees. The only other amendment to the City's Plan is to place a lifetime benefit limit for private nursing duty of $20,000. The immediate cost to the City of bringing eligible retirees (10) onto the system is $16~41/mo. for 1985 at present rates. Longer term costs are subject to life expectancy, medical care costs, insurance rate adjustments and inflation. • • Page 2 B. Survivor Medical Plan Coverage In order to ensure that retirees or employees' dependents are not left without medical care coverage if the retiree or employee were to pass on, staff is recommending that the City provide continued medical plan coverage for the eligible surviving dependents of a deceased employee or retiree. Eligible for this dependent coverage will be spouses who are covered under the City's Plan at the time of the death of the employee or retiree and who are not eligible for coverage under any other group medical plan. Additionally, dependents who are covered at the time of the death and are eligible according to the Medical Plan's definition of a dependent child will also be eligible for this new coverage. In the case of dependent, the Survivor Medical Plan coverage will remain in effect for the number of months equalling the employee's tenure with the City. This coverage will also terminate for the surviving spouse and dependent children upon remarriage or upon becoming eligible for other group medical coverage. By continuing the contribution for coverage of dependents by the City, adequate funding can be provided, as no additional medical care risk is presented. However, contributions from retirees of age 50 and above who are not eligible for Medicare, should continue to be required of the covered survivors. These two enhancements to the City's benefits package are highly recommended to ensure quality medical care to retirees and survivors. The short term costs of the recommended enhancements can be absorbed relatively easily by the City's current medical benefits package. RH/DM/me • PROPOSED PLAN COST (With Retiree Contribution) 1985 NAME DEPENDENTS J. Bussey - (no medicare) Betty Waters - (no medicare) Runnels - (with medicare) P. Werner - (with medicare) C. Leach - (with medicare) D. Collins - (no medicare) Dunham - (no medicare) Gonzales - (no medicare) Garcia - (no medicare) Huddleston - (no medicare) M-1 M-1 S-0 M-1 M-1 S-0 M-1 M-1 M-1 M-1 • MONTHLY COST $220.82 220.82 31.92 110.41 110.41 63.84 220.82 220.82 220.82 220.82 $1,641.50 ANNUAL COST $2,649.84 2,649.84 383.04 1,324.92 1,324.92 766.08 2,649.84 2,649.84 2,649.84 2,649.84 $19,698.00 • • CITY'S COST (No Retiree Contribution) 1985 NAME DEPENDENTS MONTHLY COST ANNUAL COST J. Bussey M-1 $220.82 $2,649.84 B. Waters M-1 220.82 2,649.84 Runnels S-0 63.84 766.08 P. Lderner M-1 220.82 2,649.84 C. Leach M-1 220.82 2,649.84 D. Collins S-0 63.84 766.08 Dunham M-1 220.82 2,649.84 Garcia M-1 220.82 2,649.84 Huddleston M-1 220.82 2,649.84 $1,894.24 $22,730.88 • • ~'~ CITY OF LA PORTE RETIREE MEDICAL PLAN COVERAGE OBJECTIVES: 1. Provide continued medical plan coverage for retiring employees who have qualified for the City's state-sponsored pension plan. 2. Initiate coverage for existing retirees who were previously covered during active employment with the City. 3. Amend the medical plan to address coverage issues which are especially sensitive to retirees; including benefit integration with Medicare where applicable. 4. Establish adequate mechanisms for actuarially sound funding of the new benefit. COVERAGE: 1. Eligibility - Current and future retirees who are eligible for and vested in the Texas Municipal Retirement System or who, by City policy, are otherwise eligible. 2. Benefits -Parallel those which are provided for active employees. For retirees covered by Medicare, provide appropriate integration with government benefits to ensure equal but not greater benefits than those afforded active employees. Amend the Plan Document to place a lifetime benefit limit for private duty nursing of $20,000. (This service, if unchecked, may result in extremely large liabilities for plans covering retirees.) FUNDING: 1. It is proposed that the City can provide contributions for retiree coverage that are equal to those made for active employees, for those retirees age fifty and over who are not yet eligible for Medicare coverage. However, due to the fact that actuarially this age group presents approximately 25K greater risk than the overall active workforce, it is also proposed that the contributions to fund this addi- tional risk be made by those retirees electing coverage. These can be allocated as monthly contributions (shown on the attached schedule). 2. For retirees covered by Medicare (where Medicare is the primary insurer) the actuarial risk is approximately 50~ less than the risk for active employees and their dependents. It is proposed that the City's contribu- tion on behalf of these retirees be equal to 50~ of the active rates. ~rt1E~ BErlEfltS • • r~ RATE SCHEDULE Employee Retiree w/o Medicare Single $ 63.84 $ 79.80/$15.96* With Spouse $162.77 $203.46/$40.69* With Children $121.89 $152.36/$30.47* Family $220.82 $216.03/$55.21* * 25K increase to be contributed by retiree Retiree w Medicare $31 .92 $81 .39 $60.95 $110.41 MEDICARE INTEGRATION (CARVE-OUT) ILLUSTRATION Sample claim with eligible expenses of: $2,500 After deductible and co-insurance, assume that City of La Porte Plan would, as primary payor, pay: $1,800 If Medicare's payment on the same $2,500 was: $1,400 City of La Porte Plan would, as secondary payor, pay: $ 400 (or no greater total benefit than for an employee or retiree not eligible for Medicare.) ~IT1E5 BEr1Ef~5 • • SURVIVOR MEDICAL PLAN~COVERAGE OBJECTIVE: Provide continued medical plan coverage for the eligible surviving dependents of a deceased employee or retiree. COVERAGE: 1. Eligibility - SS ~ous~es who are covered under the City's Plan at the time of the death of tFie employee or retiree and are not eligible for coverage under any other group medical plan. Dependents who are covered at the time of the death of the employee or retiree and are eligible according to the Medical Plan's definition of a dependent child. 2. Duration of Benefit - The Survivor Medical Plan coverage will remain in effect for a period of months equal to the total accumulated number of months in which the covered employee was employed by the City. Coverage will also terminate for the surviving spouse and dependent children upon remarriage or upon becoming eligible for other group medical coverage. FUNDING: By continuing the contribution for coverage of dependents by the City, adequate funding can be provided, as no additional risk is presented. Contributions from retirees age fifty and over but not eligible for Medicare should continue to be required of the covered survivors. (See Rate Schedule; single with dependents rate minus the single only rate.) ~ri1E5 BEI'1E'FItS • TurnerCollie~Braden Inc. June 20, 1985 City of La Porte P.O. Box 1115 La Porte, Texas 77571 Attention: Mr. Jack Owen Re: EPA Municipal Wastewater Compliance Plan Turner Collie & Braden Inc. Job No. 11-00014-010 Gentlemen: CONSULTING ENGINEERS PO BOX 13089 HOUSTON, TEXAS 77219 5757 WOODWAY 713 780-4100 TELEX 774185 TCB HOU On June 10, 1985, Turner Collie & Braden submitted to the City of La Porte an engineering proposal concerning the preparation of a Municipal Compliance Plan for submission by the City to EPA and TDWR. As a result of subsequent meetings with the City staff, we were asked to prepare an expanded explanation of the scope of services and possible ways in which the cost could be reduced. This information is presented below. Our approach will be to prepare a cover letter with copies of published waste- water facility engineering reports as attachments for submission to EPA and TDWR. This letter is intended to serve as a substitute for the engineering summary report requested by the EPA. If this is not acceptable to EPA, then a separate summary report will have to be prepared as proposed in our scope of services. We also propose to submit a simple schedule and bar chart instead of a formal critical path schedule for item No. 4 in the scope of services. Again, if this proves unacceptable to EPA, a formal critical path schedule will have to be prepared. We believe that our proposed approach will be acceptable to EPA, and, if so, the cost will likely be approximately $3,000 less than the requested authorization. In any event, we have included costs for meeting with EPA to establish scope and present the results. Should you have any questions regarding this proposal, please feel free to call. Very truly yours, f~~ ~~ Neil E. Bishop, Ph. ., P.E. Project Director NEB/bem CONSULTING ENGINEERS • TEXAS AUSTINlDALLASIEL PA50lHOUSTONIPORT ARTHUR COLORADO DENVER