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HomeMy WebLinkAbout1985-08-26 Regular Meeting• • MINUTES OF THE REGULAR MEETING OF LA PORTE CITY COUNCIL AUGUST 26, 1985 1. The meeting was called to order by Mayor Malone at 6:00 P.M. Members of Citv Council Present: Mayor Norman Malone, Councilpersons Delbert Walker, John Lloyd, Ed Matuszak, Betty Waters, Lindsay Pfeiffer, Deotis Gay, B. Don Skelton, Linda Westergren Members of City Council Absent: None Members of Citv Staff Present: City Manager Jack Owen, City Attorney Knox Askins, Assistant City Secretary Gwen Vann, Director of Community Development John Joerns, Director of Public Works Jerry Hodge, Purchasing Agent Jackson Ray, Administrative Assistant Olivia Moeller, Director of Parks and Recreation Stan Sherwood Others Present: Buford Leonard, VFW; Bill Metzger and Neil Bishop, Turner Collie & Braden; Charles Hudgins and Pam Smith, Bayshore Sun; 4 citizens 2. The invocation was given by Councilperson Gay. 3. Council considered approving the minutes of the regular Council meeting held August 12, 1985. Motion was made by Councilperson Skelton to approve the minutes of the Ay,gust 12, 198 meeting as presented. Second by Councilperson Westergren. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None 4. Mr. Buford Leonard, representing the Veterans of Foreign Wars, inquired about getting flag poles at the local cemeteries. The Mayor stated that revenue sharing or tax monies cannot be used to purchase items to be placed on private property, and that is all he could tell him at this point. • ~ Minutes, Regular Meeting, La Porte City Council August 26, 1985 5. Council considered an ordinance amending Pipeline Ordinance 915-K. The City Attorney read: ORDINANCE 915-K-(A): AN ORDINANCE AMENDING A PERMIT GRANTED UNDER SECTION 18-A-3 OF ORDINANCE N0. 915, "PIPELINE TRANSPORTATION," BEING CHAPTER 18-A OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTS, TEXAS; AND APPROVING THE APPLICATION OF CONOCO, INC., SUCCESSOR TO CONTINENTAL OIL COMPANY, DATED AUGUST 2, 1985, FOR THE AMENDMENT OF THE PERMIT GRANTED UNDER ORDINANCE 915-K ON SEPTEMBER 20, 1978, TO TRANSPORT ETHYLENE, OIL, GAS, AND THE PRODUCTS AND BY-PRODUCTS THEREOF, INCLUDING ETHYLENE, ETHANE AND NATURAL GAS THROUGH SUCH PIPELINE; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Floyd to adopt Ordinance 415_K-(A) as read by the City Attorney. Second by Councilperson Matuszak. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None 6. Council considered a resolution requesting approval of release of funds from escrow (College View bond funds). The City Attorney read: RESOLUTION 85-11: RESOLUTION REQUESTING APPROVAL OF RELEASE OF FUNDS FROM ESCROW. Motion was made by Councilperson Gav to ,adopt Resolution 85-11 as read by the Citv Attorney. Second by Councilperson Pfeiffer. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None 7. Council considered awarding a bid for a trailer mounted man-lift. This item had been tagged from the August 12 meeting by Councilperson Walker. • • Minutes, Regular Meeting, La Porte City Council August 26, 1985, Page 3 Motion was made by Councilperson Westergren to award the bid for the trailer mounted mad-lift. as re~Qmmended by staff. Second by Councilperson Walker. Councilperson Westergren amended the motion to include transfer of $2,87 from the revenue sharing eQ~,~ingency.fund. The amendment was seconded by Councilperson Walker. The motion carried, g ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None 8. Council considered awarding a purchase contract for general auto supplies. Motion was made by Councilperson Westergren to accegt staff recommendation and award bid 0101 to Allen & Kerber Parts for general auto supplies; bid 0102 to Les Marks Chevrolet for Chevrolet dealer parts; bid 010 to South Loop Ford Truck Sales, Inc., for Ford dealer parts; and bid 0104 to Char~,ie Thomas Chrvsler Plvmouth. I~c,_,__for__Chr_vsler dealer Darts. Second by Councilperson Lloyd. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Walker, Lloyd, Matuszak, Waters, Pfeiffer, Gay, Skelton, Westergren and Mayor Malone Nays: None 9. Workshop Items A. Discuss an ordinance regarding street and alley closings was tabled at the request of the City Manager and the City Attorney. B. An overview of possible utility revenue sources and capital recovery fees was presented by the City Manager and Mr. Bill Metzger of Turner Collie & Braden. Further study and action on this item will take place at a special called meeting on August 28. • ~ Minutes, Regular Meeting, La Porte City Council August 26, 1985, Page 4 10. Administrative Reports The City Manager reminded Council of two meetings scheduled for this week: one on the budget on August 27 and one on the bond sale and the water rate study and recommendations on August 28. He also asked that Council have their ranking of revenue sharing funds available by Tuesday night. 11. Council Action: Mr. Lloyd asked if there would be a sufficient number of people to attend the meeting on Tuesday night? Several Councilpersons responded that they might not be able to attend. It was decided to add the budget workshop meeting to the called meeting on Wednesday night. 12. There was no executive session. 13. There being no further business to come before the Council, the meeting was duly adjourned at 7:13 P.M. Respectfully submitted: L~ Gwen Vann, Assistant City Secretary Passed & Approved this the 9th day of September, 1985 N -rfian Malone, Mayor ~ ~ ORDINANCE NO. 915-K-(A) AN ORDINANCE AMENDING A PERMIT GRANTED UNDER SECTION 18-A-3 OF ORDINANCE NO. 915, "PIPELINE TRANSPORTATION," BEING CHAPTER 18-A OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE, TEXAS; AND APPROVING THE APPLICATION OF CONOCO, INC., SUCCESSOR TO CONTINENTAL OIL COMPANY, DATED AUGUST 2, 1985, FOR THE AMENDMENT OF THE PERMIT GRANTED UNDER ORDINANCE 915-K ON SEPTEMBER 20, 1978, TO TRANSPORT ETHYLENE, OIL, GAS, AND THE PRODUCTS AND BY-PRODUCTS THEREOF, INCLUDING ETHYLENE, ETHANE AND NATURAL GAS THROUGH SUCH PIPELINE; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council of the City of La Porte has received an application dated August 2, 1985, from Conoco, Inc., Successor to Continental Oil Company, requesting an amendment to its permit under Section 18-A-3 of Ordinance No. 915, being Chapter 18-A of the Code of Ordinances of the City of La Porte, which permit was granted by Ordinance 915-K, passed and approved on September 20, 1978, to expand the allowable products to be transported through its eight inch (8") and six inch (6") pipe- lines crossing the City of La Porte, to includ a oil, gas, and the products and by-products thereof, including ethylene, ethane, and natural gasoline, all as shown on said application. The application of Conoco, Inc., has been reviewed by the City's Director of Public Works, who had found that said application meets all requirements of said Ordinance No. 915, and has re- commended its approval. Section 2. The City Council of the City of La Porte hereby approves the application of Conoco, Inc., dated August 2, 1985, to amend its permit, and this Ordinanc a shall con- stitute a permit to Conoco, Inc., to operate a six inch (6") and an eight inch (8") pipeline, to transport oil, gas, and the products and by-products thereof, including ethylene, ethane, and natural gasoline. ~1 • Ordinance No. 915-K-(A) , Page 2. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. PASSED ,AND APPROVED this the day of 1985. CITY OF LA PORTE By Norman Malone, Mayor ATTEST: Cherie Black, City Secretary APPROVED: Knox W. Ask ins, City Attorney • ~- g ,. ,. ~~fl~'I~~~ i Right of Way and Claims Division August 2, 1985 City Secretary LaPorte, TX 77571 Ms. Margie Goyen, City of LaPorte P.O. Box 1115 Dear Ms. Goyen: .~ • Conoco Inc. P.0. Box 2197 Houston, Texas 77252 RE: ORDINANCE NO. 915-K, PIPELINE CROSSINGS OF THE CITY OF LAPORTE (OUR FILE NO. 1978-0226) Ordinance No. 915-K was passed and approved by the City of LaPorte on September 20, 1978 allowing for the construction of an ethane and ethylene pipeline crossing the City. We would like to transport other products through these lines also, which would include oil, gas, and the products and by-products thereof, including ethylene, ethane and natural gasoline. We ask that you please prepare the necessary amendment to this ordinance allowing these additional products to be transported or advise our office what procedure to take for this request. Your prompt assistance in this matter will be greatly appreciated and should you need additional information, call me at (713) 293-2172. Continental Oil Company is now Conoco Inc. by name change only, so any amendment prepared should read Conoco Inc. Yours very truly, Q•~ Deborah A. Marshall Analyst Encls. DAM:cjs J .'' • \~ THE STATE OF TEXAS X COUNTY OF IiARRIS X CITY OF LA PORTE X .{ • ~.,~. ~-- a 7 «~ I, Margie Goyen, City Clerk of the City of La Porte, Texas, do hereby certify that the attached is a true and correct copy of Ordinance No. gig_~ passed and approved and adopted by the City Commission of the City of La Porte at a regular meeting thereof duly called and held on the 20 day of September. , 19~~_, as same appears of record in the minutes of said meeting, at which meeting a quorum of the City Conunission was present and all present voted for the approval, passage and adoption of said Ordinance. TO CERTIFY WHICH WITNESS MY HAND AND OFFICIAL SEAL OF the City of La Porte, this the 27 day of September 1978, A.D. Q ~ illy i .~ .. City C rk City of La Porte, Texas SEAL 3~ ' ~ ~ • OP.UINANCE NO. 915-K T.N ORDIINANCE GRAN'I'ING A PERMIT UNf)ER SECTION 18-A-3 OF ORDINANCE NO. 915, "PIPI:LINF. TRANSPORTATION," IIEING CHAPTER 18-A O1' THE CODE OI' ORDINT.NCES OF TIIE CITY OF LA PORTE, `t'EXAS; AND APPROVING THE APPLICATION OF CONTINENTAL O'IL COMPANY DATED JULY 20, 1978, TO CONSTRUCT AN EIGiiT-INCH ETHYLENE PIPE LINE, AND TO CONSTRUCT A SIX-INCH ETHANE PIPE LINE; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF LA PORTE: Section 1. The City Commission of the City of La Porte has received an application dated July 20, 1978, from Continental Oil Company, requesting a permit under Section 18-A-3 of Ordinance No. 915, being Chapter 18-A of the Code of Ordinances of the City of La Porte, to construct an eight-inch ethylene pipe line crossing the City of La Porte, O p and to construct a six-inch ethane pipe line crossing the 1 ~p City of La Porte, all as shown on said application. The N N application of Continental Oil Company has been reviewed by ~ the City's Director of Public Works, who has found that said I ~~ application meets all requirements of said Ordinance No. 915, ti ~ and has recommended its approvel. e-~ 1 Section 2. The City Commission of the City of La Porte ~ hereby approves the application of Continental Oil Company, dated July 20, 1978, and this"•Ordinance shall constitute a permit to Continental Oil Company to lay and construct said pipe line within the City of La Porte, all in conform- ance with the requirements of said Ordinance No. 915. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. PASSED AND APPROVED, this the 20th day of September, 1978. CITY OF LA PORTE _~--- __~•- • r J.J. D1eza, Mayor ATTEST: o -~ i .~ ~aC'c i Cle APPRUVED: City Attorney ;,~,~ ~.~'f/~ts/J~ TRACTp RODS rev [/!i- / - /, 1 - ~ • .. • r~ ~ .-" ~ , ~~~ ~u CITY OF LA PORTE INTER-OFFICE MEMORANDUM T0: Jack Owen City Manag r FROM: John Joern Director of unity Development DATE: August 1, 1985 SUBJECT: Release of Escrowed Funds by Texas Water Commission Based on my conversation with Cecil Allen of Turner Collie & Braden and review of inter-office memorandum to the Texas Water Commission dated January 9, 1984, the following must take place before the Texas Water Commission will order the release of the escrowed funds. 1. Plans & Specifications for the expansion to the wastewater treatment plant with City's approval. 2. Amended waste discharge permit for the wastewater treatment plant expansion. 3. Plans & Specifications for the sanitary sewer installation to serve the former College View M.U.D. with City's approval. 4. Plans & Specifications for the elevated storage tank. 5. Resolution adopted by the City asking for the release of finals. 6. Copy of memorandum & order from the Texas Water Commission. CI Received from TC&B 6/5/85. Reviewed by Staff and with minor modifications will be approved. Received TC&B estimates delivery of plans & specifications on or about August 7th. Staff review to follow. Not applicable at this time. Knox Askins will need to prepare for Council approval. Copy of memorandum attached. Order from Texas Water Commission should be in City's files. .. • • ~.`~;, Page Two August 1, 1985 Memorandum Once these items are completed and delivered to the Texas Water Commission it will take approximately 30 days for review, approval, and release of funds. JJ/tla Attachment C .. ~.- ~a • TEXAS DEPARTMENT OF WATER RESOURCES 1700 N. Congress Avcnue • Austin, Tcx:rs TEXAS WA•1'C•.R DIiVF.I.()PMI:N'T It()AILI) '+~~'• ' ~ ~". L~uris A. Itrcchcrl. Jr., Chainn:m ~ I~ ~•~i~ r •~ Gcorbc W. McCloskey, Vicc Chairman ' ''~' ` :• ~. ~;..w ~ ~_: Glcn E. Roncy •, a..• W. n. It:rnkston Charlrs E. Ncrnir Lonnic A. "Ito" Pilgrim tiri•cutivc I>ircca~r Louie Wclch January 12, 1984 Mr. R. D. chards, Jr. Baker & B is Attorney at Law One Sh 1 Plaza Hous n, Texas 77002 TEXAS WATER CUMAIISSION Paul Hopkins. Chairman Lee B. M. 13iggart Ralph Roming Re: Application by College View Municipal Utility District for Approval of $3,350,000 Bond Issue, For Consideration and Action Dear Mr. Richards: This is to advise you that the Commission will consider the above-referenced matter at its regular agenda meeting of January 24, 1984, at 10:00 a.m. in Room 118 of the Stephen F. Austin State Office Building, Austin, Texas. Should you have any questions, please let us know. Very truly yours, TEXAS WATER COMMISSION B Li ~~ Y Mary Ann efner Chief C rk MAH:pm ccs: s. Rebecca G. Olive, Turner Collie & Braden, Inc. Mr. David Fetzer, Moroney, Beissner & Co. Mr. Tom Tarver, President, College View MUD ', ~ ~ I Bi6.198e • • r- " ' ~ TEXAS DEPARTMENT OF WATER RESOURCES 1700 N. Congress Avcnue ' Austin, Texas TEXAS WATER DEVELOPMENT BOAR!) ! +~~.u~ ~~ Louis A. Bcecherl, r., Chairman •~ yT- vr••• Ceorge W. McCloskey, Vice Chairman '~~;3 "''* :~ Glcn E. Roney ~e'-. a~•~ W.O. Bankston Charles E. Nemir Lonnie A. "Bo'• Pilgrim Executive Director Louie Welch January 12, 1984 Mr. R. D. Richards, Jr. Baker b Botts Attorneys at Law One Shell Plaza Houston, Texas 17002 TEXAS WATER CUMh11SSION Paul Hopkins, Chairman Lee B. M. Biggart Ralph Roming Re: College View Municipal Utility District. Application for Approval of $3,350,000 Tax and Revenue Bonds. 10~ Interest. Third Issue, Series 1984, Pursuant to Chapter 51 of the Texas Water Code. Dear Mr. Richards: Enclosed is a copy of the Districts Section memorandum which has been forwarded to the Commission for final consideration of the captioned project. You will be advised for the date and time the item appears on the Commission's agenda. For further assistance please contact Tony Gregg at (512) 415-2536. Very truly yours, Ken Schroeder, P.E. Chief, Districts Section Enclosure KS:TG:mjp cc: Rebecca G. Olive, P.E. - Turner Collie 8 Braden, Inc. David Fetzer - Moroney, Beissner 8 Co. Tom Tarver - President, College View MUD C ~{- „- ~ ., ,tom. 1836-1986 CJ • •, ~' ~ Texas Department of Water Resources INTEROFFICE MEh1URANUUNI To Texas Water Commission THRU Director, Permits Division GATE: January 9, 1984 FROM Districts Section SUBJECT: College View Municipal Utility District. Application for Approval of $3,350,000 Tax and Revenue Bonds, lOX Interest, Third Issue, Series 1984, Pursuant to Chapter 51 of the Texas Water Code. I. GENERAL INFOR~MTION On November 11, 1983, the Department received an application from the District requesting approval of $3,350,000 in bonds. The bond issue is required to finance: 1. A 550,000 gpd expansion to the City of La Porte sewage treatment plant. 2. An 18" sanitary sewer main from the District to the City of La Porte sewage treatment plant. 3. A 310,000 gallon elevated storage tank. The District was annexed by the City of La Porte on December 28, 1983. The construction of proposed facilities in this bond issue is supported by the City of La Porte. Under the District's first and second bond issues a total of 118 acres were developed. A third bond issue for $1,500,000 was approved by the Texas Water Rights Commission. These bonds were never sold. The projects included in that bond issue have been constructed by the developer. The Commission should rescind approval for the $1,500,000 bond issue. The District has in the past and is continuing to require the developer to pay 100 of internal water, sewer, and drainage lines. Currently the District has 540 single-family connections and 6 commercial connections. In 1912, when the District's third bond issue was approved, the projection was for 3058 connections in the District by January 1, 1983. The difference is due to the multi-family housing that was pro- jected but never built. The engineer is now projecting a total of 1900 equivalent connections at full development. According to the engineer, the District has had formal utility requests for a total of 1154 equivalent single-family connections within the last year for the following areas: C~ • • ~~ q Memo to the Commission Brookglen, Section 3 Northeast Tract: Mobile Homes Reserve A C D E. F,G,H J K Total -2- Acrea e 107.4 16.0 17.6 13.7 7.0 58.6 2.7 2.6 285.6 January 9, 1984 250 400 60 47 40 334 12 11 1154 The District has an existing sewage treatment plant which was originally designed for 400,000 gpd. The District's waste discharge permit has since been renewed and the effluent is required to meet much more stringent parameters because of discharge into the Clear Creek watershed. According to the engineer, the existing plant actually has a capacity of only 100,000 gpd. The engineer has estimated that it would cost about $2/gallon to raise the capacity of the plant back to 400,000 gpd. The engineer has proposed instead to construct a 550,000 gpd expansion to the City of La Porte plant located at the intersection of South Fourth Street and West "L" Street. The discharge parameters are less stringent at this plant. The City has not yet amended its waste discharge permit to allow such an expansion. In the event that the City does not receive approval to amend its permit, the District could purchase 400,000 gpd of excess capacity in the La Porte plant and upgrade the existing plant to provide the remaining 150,000 gpd. Funding is included in this bond issue for $1,342,000 to construct 25,900 feet of 18" sanitary sewer line, 3500 feet of 12" force main, and two 1390 gpm lift stations to carry the District's wastewater to the La Porte treatment plant. According to the engineer,a 24" or 36" line will actually be built and the $1,342,000 will be applied to the District's pro rata share of this line. The District is proposing to construct a 310,000 gallon elevated storage tank. Construction of this tank will meet the Texas Department of Health "Approved System" requirements of 55 gpcd for elevated storage for the design population of 5500. The City of La Porte currently has an "Approved System" according to the engineer. Plans, specifications, and required approvals have not been received for any of the construction projects proposed in this bond issue and therefore $2,532,000 in construction costs and contingencies should be escrowed. The District has not yet executed a contract with the bond attorney. According to minutes of the District's Board of Directors meeting on November 15, 1983, the Board voted to take three actions which do not appear to be allowable under the Texas Water Code. 1. A motion was carried to "raise the Director's per diem to $100 per month regardless of the number of meetings per month". Equivalent Connections C • ~- w Memo to the Commission -3- January 9, 1984 2. Another motion was carried "to reimburse the loss of income and all expenses incurred by any Board member, at the discretion of the Board, for taking care of the District's business". based on 1983 revisions to Section is entitled to compensation of not more duties as a director, with a maximum of authorization for a director of a water reimbursement for loss of income or eves district. 51.080 of the Texas Water Code, a director than $50 a day for each day of performing $200 for any one month. There is no apparent control and improvement district to receive n for expenses incurred on behalf of the 3. The Board also voted "to give Holiday Gift Certificates to all the District's employees and the Board members for $20.00 worth of merchandise from Kroger~~, While it may be allowable pursuant to Section 51.092 of the Water Code for District employees to receive this $20.00 bonus, the Board of Directors are not authorized to pay this bonus to themselves. The District should revise its bylaws for compensation of directors to be in accordance with Section 51.080 of the Texas Water Code. The District should seek reim- bursement of any unauthorized fees, expenses, bonuses, or other payments that may have been paid to any of the directors. The District's registration is current. The Department's General Counsel staff has reviewed the file and found no defi- ciencies. The District was inspected on January 2, 1984 by Tony Gregg. Utility and road construction was underway in the Northeast Tract and in Brookg]en, Section 3. II. CONCLUSIONS Based on the engineering report, the project is considered feasible since the District has been annexed by the City of La Porte which will assume all debt responsi- bility associated with this and previous bond issues. III. RECOMMENDATIONS 1. Rescind approval of the District's $1,500,000 bond issue approved on January 2, 1973. 2. Approve the $3,350,000 bond issue as requested. 3. Direct the District to escrow $2,532,000 from the proceeds of the sale of bonds to be released only upon written order of the Commission after receipt and approval. of ttle_~pllorring: •.-,.t.~-•••~....., a) ;pTa s~;~~~sficat~oi~s, and ~an•.a eke ~,.waste~~discharge permit' for the 550,000 gpd expansion to the•City~•of La Porte sewage treatment plant ($632,500); Memo to the Commission -4- b) c) ' n'dh s January 9, 1984 ,. he~~'3'$"; ~ ~ ir, sewer~~nia'i~nsX~(~$543~;300); 4. Direct the District to revise its bylaws regarding compensation of directors to be in accordance with Section 51.080 of the Texas Water Code and to seek reimbursement for any unauthorized payments that may have been made. IV. PRESENTATION OF DATA HISTORY College View Municipal Utility District of Harris County was created by the 60th Legislature of the State of Texas, Chapter 635, effective date June 16, 1967, operating under the general laws of a water control and improvement district. Originally the District contained 333.24 acres; however, by order of the Board of Directors of the District dated January 2, 1968, there were added 144.10 acres, so that the District now contains 471.34 acres. A bond election was held on June 1, 1968, at which time the qualified voters of the District authorized the issuance of $4,500,000. The Commission approved the $1,150,000, 6 percent, first bond issue on October 1, 1968. Proceeds from the sale of the first issue were to be used to construct a water well, water plant and water distribution lines, sanitary sewer lines, sewage treatment plant and sewage lift station, storm sewers, and drainage to serve Brookglen, Section I, containing 51 acres (182 residential lots and 9 acres of unrestricted reserves), and Brookglen, Section II, containing 61 acres of land (197 residential lots and 9 acres of unrestricted reserves). The District sold $800,000 bonds from the authorized first issue, leaving $350,000 unsold bonds due to the low interest rate. This outstanding portion of the first issue was cancelled and reissued under the second bond issue. At an election held on November 22. 1969, the qualified voters in the District authorized the issuance of $3,950,000 bonds at the maximum rate of interest allowed by law. The Commission approved the $600,000 8-2 percent, second bond issue on September 9, 1970, which was used to complete the improvement program under the first bond issue (;159,450), to provide underground utilities in Luella Boulevard from Spencer Highway to Fairmont Parkway ($151,085) and to pay accounts payable under current construction contracts ($72,110), for a total construction cost of $382,645. On January 2, 1973, the Commission approved the issuance of $1,500,000 in bonds. These bonds were not sold. The developer constructed the facilities included in that bond issue. ~~ .. • • f"- m Memo to the Commission -5- January 9, 1984 LOCATION The District is located about 18 miles southeast of downtown Houston on the La Porte-Spencer Highway. The District is bounded on the north by the La Porte- Spencer Highway, on the east by the Spenwick Municipal Utility District, on the south by the Fairmont Parkway, and on the west by the San Jacinto College. TOPOGRAPHY Land within the District is typical coastal prairie. Willow Springs Gully flows from north to south through the central part of the District to Middle Bayou, a tributary of Clear Lake. A smaller unnamed drain flows from east to west across the northeast quarter of the District and joins Willow Springs Gully. Ground elevation varies from 31 feet at the northwest corner of the District to 25 feet near the banks~of Willow Springs Gully. PROPOSED IMPROVEMENTS 1. 550,000 gpd expansion to the City of La Porte sewage treatment plant. 2. 310,000 gallon elevated storage tank. 3. Sanitary sewer trunk line: 25.900 feet of 18" pipe, 3500 feet of 12" force main, and two 1390 gpm lift stations. NEED FOR IMPROVEMENTS The proposed facilities are necessary to meet projected growth in the District. BASIS OF DESIGN 1) Water System: 150 gpcpd 2) Wastewater System: 100 gpcpd FEASIBILITY OF PROJECT The annual debt service requirements, including previous bond issues, will range from $294,050 in 1984 to $604,850 in 1985 and average $408,056 for the 21-year life of the bonds. The first payment on principal will be $150,000 in 1985. The District was annexed by the City of La Porte on December 28, 1983. The City of La Porte will assume all debts held by the District. Tax rates will be set by the City based upon their tax base which will include the District's assessed valuation. If the City of La Porte had not annexed the District, this bond application would not have been feasible since a District tax of more than $2.00 per $100 valuation would have been required. PURCHASE OF EXISTING FACILITIES OR ASSUMPTION OF CONTRACTS None • r ~~ q Memo to the Commission -6- January 9, 1984 SUMMARY OF COSTS I. Construction Costs 1. Sewage Treatment Plant Expansion 2. 18-inch Sanitary Sewer Collection Line 3. Elevated Stora a Tank 4. Contingencies ~15% of Items 1-3) 5. Engineering (15% of Items 1-4) TOTAL CONSTRUCTION COSTS (86.9% of BIR) II. Nonconstruction Costs 1. Legal Fees 2. Fiscal Agent Fees 3. Capitalized Interest (6 mos. @ 10%) 4. Bond Discount 5. Administration and Printing Expenses 6. Engineering Report TOTAL NONCONSTRUCTION COSTS TOTAL BOND ISSUE REQUIREMENT Amount $ 550,000 1,342,000 310,000 330.000 380,000(1} $2,912,000 Amount $ 67,000 67,000 167,500 100,500 16,000 20,000 $ 438,000 $3,350,000 Note (1): Estimated engineering fees of 15% of construction costs are considered higher than average. ADDITIONAL INFORMATION 2.0 2.0 5.0 3.0 0.5 0.6 Copies of the District's contracts with the engineer and fiscal agent are in the file. The engineer's contract is only for the bond application. Engineer: Rebecca G. Olive. P.E. - Turner Collie b Braden, Inc. Attorney: R.D. Richards, Jr. - Baker b Botts Fiscal Agent: David Fetzer - Moroney Beissner b Co. c i ~~, Tony Gregg TG:m~p % of C.C. 18.9 46.1 10.7 11.3 13.0 % of BIR C ~~ • r' - °' •~ . •• f' • ' l ', _ _ ; ~ 1~ C~-- S:•:~ L..~ _ Lam' _ % - ,~ ~ ~}N_l~~-1 ~• ~~'~1oeii:il -'~.... MM9 L: ti.`-'may '.r• -~///~,y ~r.r./ - r. ~ ~ '•~`:.,~ •. •~~ [ ~ I ~ ,, - ~./~~. ,off +!• ~ 1 • '~ \~. l" +; :sue m~~' 1 1 t _ l r` ~ w ~--~ ~ MA's - •' OEERf RjIR1C' " - _-_'..-` .:i ~ ,; ~; ~. ~ _..~~~ •~~. _ .-. .. Lam= ..~.. 4•' I/ ..L..... ~. ~: 1 e \' 1 ' L: ~ i r ~ ~AISMC4E MUD. -. ' 1 • l r r.•= a ~ •~ ASHORE ACRES a r •j r w : ~ k:~:. 1 ~• _: • •. • •`~~"" \ r~?EN•.IUTAOOITY: ~~ i~A? fi / ~ .t•. ~. /~~ A~LG LAKE •.a ~ •` ,~3 Ems. `'_ ~ 'r~~•~+.,~ ::' ~'J.,~~ aGO 1 _ ? cu~E,r~~ .• ~ -.t .. ' ' 'J~ •• ~, .... ^ ~Jt ~~• "'"r '_ .;w, r •' ~E BROOK ~ ~~, ~~ •~ ~ 1• ,c \ ~ ,e riXto quo -~'•:' .:f r•s,' ~ ~ _, , ! h .~ ~ _ ~~'• ~~._ _ LAKE SNORES 4, ~1., ^ •- ~ .:~ .< tit ;1_~'. '~~ ~ ,. ~ J •~~`J•'cro•~ ! WEBSt>LR ~• ~~~35au ~~). ` ~~ Q • • __. ~ r_ °' 1701 PENNSYLVANIA AV E.. N. W. WASHINGTON, D. C. 20006 G-24,447-C Mr. Jack Owen City Manager City of La Porte P. O. Box 1115 La Porte, Texas 77571 Dear Jack: Sincerely, /~~~-cam R. D. Richards, Jr. Pursuant to your request, I have prepared and enclose herewith several copies of a Resolution for adoption by your City Council for the purpose of requesting the Texas Water Commission to release the sum of $2,175,500 (plus accumulated interest thereon) from the escrow established by College View Municipal Utility District in connection with the sale of its Waterworks and Sewer System Combination Tax and Revenue Bonds, Series 1984, in March, 1984. As you know, this will leave $356,500 (plus interest) in escrow until plans and specifications for the elevated storage tank are submitted to and approved by the Commission. A certified copy of the Resolution should be sent to the Texas Water Commission, 1700 N. Congress Avenue, P.O. Box 13087, Capitol Station, Austin, Texas 78711, together with the related plans and specifications and a check in the amount of $25.00 in payment of the required filing fee. I am sending a copy of the Resolution to Knox Askins with his copy~of this letter. If either of you have any questions or if we can otherwise help further, please call Rowland Geddie (at 229-1704) since I shall be out of the office most of next week. RDR:134 Enclosures cc: Mr. Knox Askins BAKER & BOTTS ONE SHELL PLAZA HOUSTON, TEXAS 77002 TELEPHONE (7131 229-1234 TELECOPIER 17131 229-1730 TELEX 76-2779 C ~ a- ~` 1410 UNITED BANK TOWER 400 WEST FIFTEENTH STREET AUSTIN, 7EXA5 78701 August 17, 1985 :~G ,~.a ,~1, CITY MGR'S OF ICE 7 • C7 RESOLUTION REQUESTING APPROVAL OF RELEASE OF FUNDS FROPd ESCROW ~' [dHEREAS, the Texas Water Commission (the "Commis- Sion"), by Order dated February 17, 1984 (the "Order"), approved an application for approval of an engineering project and bonds in the amount of $3,350,000 submitted by College View Municipal Utility District (the "District"); and WHEREAS, the Order required, among other things, that the District deposit in escrow the sum of $2,532,OO~O.of the proceeds from the sale of such bonds until the Commission had received and approved plans and specifications for the construction of (a) a 310,000 gallon elevated water storage tank ($356,500), (b) an 18" sanitary sewer main from the District to the City of La Porte's sewage treatment plant ($1,543,000) and (c) a 550,000 gpd expansion to the City of La Porte's sewage treatment plant ($632,500, the Order also requiring an amended waste discharge permit for such expansion); and [•IHEREAS, the District subsequently issued and sold, pursuant to and in accordance with the terms of the Order, its Waterworks and Sewer System Combination Tax and Revenue Bonds, Series 1984, dated as of February 15, 1984, in the aggregate principal amount of $3,350,000; and WHEREAS, pursuant to the requirements of the Order, the District placed in escrow with First City National Bank of Houston (the "Bank") the sum of $2,532,000 pursuant to an Escrow Agreement between the Bank and the District dated Diarch 26, 1984 (the "Escro~v Agreement"), providing for such sum to be held in escrocv by the Bank until it received written authorization, approval or other instructions from the Commission to deliver said sum or any part thereof and any interest earned thereon to, or in accordance c•~ith the directions of, the District; and • ;•:HEREAS, by Ordinance No. 1393, the City Council of the City of La Porte, Texas (the "City"),,duly annexed all of the territory within the District and,~by operation of law, the District was abolished on March 27, 1984, and on such date the City took over all of the properties and assets of the District, assumed all debts, liabilities and obligations of the District and commenced to perform all functions and services of the District; and 64HEREAS, the City has now obtained an amended waste discharge permit authorizing said 550,000 gpd expansion of its sewage treatment plant and its engineers have now prepared, and the City plans to submit to the Commission, plans and specifications for the construction of such expansion and for the construction of said 18" sanitary sewer main (collectively, the "Project"); and WHEREAS, the City desires to secure the release from escrow of 'the amount of $2,175,500 in order to proceed with the construction of the Project; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. That the recitals in the preamble of this Resolution be, and are hereby, adopted as findings of fact by the City Council of the City and made a part of this Resolution for all purposes, and the terms defined in said recitals shall have the same respective meanings when used in the body of this Resolution. Section 2. That a copy of this Resolution, duly certified by the City Secretary, shall be filed with the Texas Water Commission as a formal request by the City for authorization, approval or instruction of the release of the amount of $2,175,500, plus all interest earned thereon, from escrow with the Bank pursuant to the Escrow Agreement, in order that such funds may be utilized to pay the costs of construction of the Project. OOIRDRBZ/193B01 -2- CI~ Section 3. That the appropriate officers of the City and the City's Engineer and Attorney be ,, and they are hereby, respectively authorized and directed to execute and deliver all such documents and take all such further action as they, or any of them, may deem necessary or appropriate in order to secure the release of such funds from escrow or otherwise to carry out the spirit and intent of this Reso- lution. Section 4. That this Resolution shall be effective from and after its adoption. Passed and approved on the day of August, 1985. Mayor, City of La Porte ATTEST: Cit;: Secretary, City of La Porte [SEAL] APPROVED: Cit;~ Attorney, City of La Porte OOIRDRBZ/193B01 -3- f ~~ • • CITY MANAGER FROM: DATE:.• PUBLIC WORKS• ~ July 30, 1985 REQUEST FOR CITY COUNCIL~AGENDA ITEM 2. X Report 1. Agenda Date Requested: August 12, 1985 - Resolution Ordinance 3. Project Summary: Sealed bid for trailer mounted man-lift. Low bid totals $13,973. Budgeted amount is $11,000. Funds are budgeted in Revenue Sharing. Budgeted unit was non-insulated model. Bid unit was for insulated model. ~+. Action Required: Approve low bid. Appropriate additional $2,873 from Revenue Sharing contingency fund. 5.. Alternative: Reject alt bids. 6. Recommendati•gn Approve low bid. Appropriate additional funds needed from Revenue Sharing Contingency Fund. 7. Exhibits: Attached. 8. Availability of Funds: General Fund Water/Waste rater Capital Improvmt. General Revenue Sharing R Other REVENUE SHARING 025-700-705-828 Account Number: 025-600-600-891 s Available: X Yes Nb J d e Public Works Directo e 9 • ppr ved for ~t)ty Council Agenda r • • CITY OF LA PORTE INTER-OFFICE MEMORANDUM TO: Jack Ow C' Manager DATE: FROM: Jerry <L. od ctor of Public Works SUBJECT: SEALED ID ;~r B E INSULATED MANLIFT August 1, 1985 J The City of La Porte has received bids for the purchase of a trailer mounted, insulated, manlift. Low bid was submitted by Kinko, Inc., in the amount of $13,973. The Traffic Control Division, along with the Street Division, will utilize this equipment for several jobs. Because the Traffic Contol truck is to light weight to mount a permanent manlift, the trailer mount was selected. This unit will be used for changing traffic signal lights, adjusting and aligning signal heads, and other minor adjustments that are presently contracted out. A similar unit is rented every year to install Christmas decorations around town. This unit will serve to install established locations, as well as to construct additional locations. The unit will also be used to trim trees and brush presently inaccessable. The cost savings of this unit are several. The cost to change a signal light can exceed $100.00 by contract. The Traffic Control Division can perform routine preventative maintenance, and avoid the expense of callouts to the contractor, especially on weekends and at night. The Federal Revenue Sharing Budget presently has allocated $11,000 for the purchase of this unit. The funds were budgeted for a non-insulated model. However, in the interest of safety, it is recommended that an insulated unit be purchased. I recommend that the City award the bid to Kinko, Inc., in the amount of $13,973 for the purchase of a Champ-Uni Lift #538B. I recommend that the additional $2,973 be appropriated from the Federal Revenue Sharing Contingency Fund for the balance needed. If you should have any questions, please advise. JLH/lw attachments ~~ ~ ~~/ ,~ INTER-OFFICE MEMORANDUM JULY 16, 1985 T0: S. Gillett - Asst. Direct` of Public Works FRONT: J. Ray - Purchasing Agent / ~ ~ SUBJECT: Sealed Bid ~~0108 - Towable-7~nsulated Boom Lift Advertised, sealed bids ~~0108 for the purchase of a Champ-Uni Lift 46538B were opened and read in City Council Chambers July 15, 1985 at 4 p.m. Bid invitations were mailed to the manufacturer and area distri- butors of this unit. Specifications were based upon a towable man-lift capable of rotating 360 degrees, with a working height of 38 feet, and an outreach of 24 feet. The unit specified is also 5 feet, 10 inches wides, insulated to 69 KV, and battery operated. Low bid meeting specifications was submitted by Kinco, Inc. in the amount of $13,973 and a delivery time of 21-30 days. A total of $11,000 is presently appropriated in account number 025-700-705-828 (Revenue Sharing) to acquire this unit. Should you wish to procure this item a total of $2973 will need to be appropriated from the Federal Revenue Sharing Contingency Fund. If funds are available I recommend purchasing the Champ Uni Lift ~6538B from Kinco, Inc. on the basis of low bid meeting specifications in the amount of $13,973. I trust this recommendation will meet with your approval. Attachment: Sealed Bid Tabulation X60108 cc: R. Hare - Assistant City Manager J. Hodge - Director of Public Works JR/mb n U SEALED BID ~~0108: Towable Insulated . • Boom Lif t Kinco Inc. Vol m Champ Uni ~nc~'e~ing Lift 1. Cham Uni Lift Model 4~538B or A roved E ual 13,829.00 14,400.00 14,400.00 2. 25 ft. Power Cord 80.00 80.00 80.00 3. Trailer Power Cord 64.00 64.00 64.00 4. Estimated Deliver Time in Da s 21-30 Days 30 Days 30~Days 5. State Warrant 90 Da s 90 Days 90 Days' 6. Prom t Pa went Discount N/A 2Z Disc. N/A 7. Parts and Service Location La Porte Houston E. Moline, ' Illinois 8. Miscellaneous Char es None 985. Frt. 975. Frt. 9. Total 13,973.00 15,529.00 15,519.00 • • CITY OF LA PORTE INTER-OFFICE MEMORANDUM T0: Jerry Hodge, Director of Public Works 8-21-85 FROM: St illett, Asst. Public Works Director SUBJECT: Traf is Signal Repairs Per you~'request, I have researched the invoices of Traffic Maintenance and Construction, the City's traffic signal contractor, to determine the extent of repairs done that could be done by City crews. The invoices were for the period from September 1984 through July 1985. Individual intersection cost sheets pulled were those for bulb replacement, lens replacement, and alignment. For the period of the research, the total amount billed for all signal maintenance is $50,198.70. This amount also includes the emergency replacement and repairs of the signal and controller at Highway 146 and Harbours Cut. This one incident cost in excess of $15,000. The total amount billed during this period for bulb and lens replacement, and signal alignment is $4,006.46. Subtracting the cost of materials, the total labor charge for this period is $3,620.34. Material totaled $386.12. The average charge to change out bulbs is $88.78. If you should have any question, please advise. SG/me ~= CITY MANAGER FROM: DATE:.~ .. August 7, 1985 ' PUBLIC. WORKS. .DIRECTOR REQUEST FOR CITY COUNCIL'AGENDA ITEM 2. X Report 1. Agenda Date Requested: ' Resolution Ordinance 3. Project Summary: Purchase contracts on General Auto Supplies and Dealer Parts. ~+. Action Required: Council consent. 5.. Alternative: Purchase spot market. 6. Recommendatgn Accept bids as listed on memorandum from Purchasing Agent. 7. Exhibits: Memorandum from Jackson Ray, Purchasing Agent. 8. Availability of Funds: X General Fund X Water/Wastewater Capital Improvmt. General Revenue Sharing Other . Account Number: ~~(~.-~C~p FLnds Ava~l~le: Li Yes Nb Jer'x~IL ctor of Public Works wpproved for C}ty Counc r ~ ~ Date ~, • INTER-OFFICE MEMORANDUM C7 July 19, 1985 T0: L. Maxey - Asst. Director/of Public Works FROM: J. Ray - Purchasing Agent SUBJECT: Sealed Bid #0101, 0102, 0103 nd 0104 Advertised, sealed bids 40101, 0102, 0103 and 0104 for the purchase of General Auto Parts and Dealer Parts were opened and read in City Council Chambers June 10, 1985 at 4 p.m. Sealed bids 440101 for General Auto Supplies were mailed to sixteen area dealers with six dealers returning bids. (See Tabulation) Specifications were based upon vendors bidding a discount off of manufacturers' list price. Low overall bid based on specifications was submitted by Allen & Kerber Parts, Inc. of La Porte, Texas based upon the following discounts: I. A. Engine Parts - List less 517 B. Cooling System Parts - List less 517 C. Electrical Parts - List less 567 D. .Fuel System - List less 517 E. Exhaust System - List less 557 F. Clutch Parts - List less 517 G. Transmission Parts -List less 537 H. Universal Parts - List less 567 I. Differential and Rear Axle - List less 517 J. Brake System - List less 517 Y.. Steering and Front Axle - List less 567 L. Body, Frame and Wheel - List less 537 Bids 440102 for Chevrolet Dealer Parts were mailed to sixteen area Chevrolet Parts dealers with the following five returning bids: (1) Jimmie Green Chev., (2) Ron Craft Chev., (3) Bob Robertson Chev., (4) Jay Marks Chev., and (5) Knapp Chev. Apparent low bid was submitted by Ron Craft Chev. of Baytown at 287 discount off list and second low bid was 277 discount off list by Jimmie Green Chev. of Houston. Visits to both dealerships indicated that they were no better stocked than Les Marks Chev. who was third low bid at 257 discount off of list price. I don't feel that the 37 difference between first and third low bid is significant enough to make up for the increased cost of doing business with dealerships thirty-five miles from the Public Works Service Center. ~~. ~~ . ~,~ n~' . • • Bids 410103 for Ford Dealer Parts were mailed to seventeen area Ford dealerships with the following four returning bids: (1) Mort Hall Ford, (2) South Loop Ford Truck Sales, (3) Charlie Thomas Ford, and (4) A.C. Collins Ford. Low bid meeting specifications was sub- mitted by South Loop Ford Truck Sales in the amount of 34~ discount off of list price. A visit to the dealership indicates a well-stocked inventory, continuous delivery system, and expanded operating hours for parts procurement. South Loop Ford Truck Sales does not supply Ford car parts and will concentrate only on truck parts from 1/2 ton on up. Bids 440104 for Chrysler Dealer Parts were mailed to six area Chrysler dealerships with the following three returning bids: (1) Archer Chrysler Plymouth, (2) Charlie Thomas Chrysler Plymouth, and (3) Jack Criswell Chrysler Plymouth. Low bid was submitted by Archer Chrysler Plymouth of Stafford, Texas in the amount of 30~ off of list price. Second low bid was submitted by Charlie Thomas Chrysler Plymouth of Houston in the amount of 25' off manufacturers' list price. Charlie Thomas Chrysler Plymouth is about 20 miles from the La Porte Public Works Center and has double the inventory of any other area Chrysler Plymouth dealer. Archer Chrysler Plymouth is in excess of sixty miles from the La Porte Service Center. Recommendations by bid number for the aforementioned supply agree- ments are as follows: 1. 2. 3. 4. Sealed Bid 440101: General Auto Supplies - Allen & Kerber Parts, Inc. low bid meeting specifications. Sealed Bid 440102: Chevrolet Dealer Parts - Les Marks Chev. Lowest, most responsive bidder considering physical location. Sealed Bid 440103: Ford Dealer Parts - South Loop Ford Truck Sales, Inc. Low bid meeting specifications Sealed Bid 440104: Chrysler Dealer Parts - Charlie Thomas Chrysler Plymouth Inc. Lowest, most responsive bidder considering physical location. I trust this recommendation will meet with your approval. Attachment: Sealed Bid Tabulations 440101, 0102, 0103 and0104 cc: D. Root - Equipment Services Superintendent R. Hare - Asst. City Manager JR/mb .. i • S~.AIrELti BID I~0104 • Archer Charlie Jack -- Chrysler homas Criswell CHRYSLER DEALER PARTS Plymouth Chrysler Chrysler Plymouth Plymouth SECTION I: Manufacturers List Price Less Discount PARTS: 1. Chr sler Dealer Parts 307 Disc 257 Disc 107 Disc LABOR 1. Straight Time (Shop) $32. hr $33. hr $31.50 hr 2. Overtime (Shop) $32. hr No Bid No Bid 3. Straight Time (Field) $32. hr No Bid $45. hr 4. Overtime (Field) $32. hr No Bid No Bid 5. Travel $16. hr No Bid $25. hr • CITY OF LA PORTE INTER-OFFICE MEMORANDUM T0: City Council FROM: Richard Hare G~ DATE: August 8, 1985 SUBJECT: Appraisals on Alley Closings Our current alley closing policy requires the appraisal of the alley as a separate and distinct piece of property. The actual value assessed to a piece of property is dependent upon the philosophy of the appraiser. One school of thought maintains the alley between two properties is too small to be of any use and therefore has very little property value. On the other hand, some appraisers feel the alley possesses more value, because it substantially alters the use of adjoining property. A committee consisting of John Joerns, Director of Community Development; Jerry Hodge, Public Works Director; Knox Askins, City Attorney; and Richard Hare, Assistant City Manager reviewed this appraisal policy in an attempt to limit the policy, and to provide equitable appraisals. The committee has recommended a policy revision which simplifies the process by relying upon HCAD~s certified property appraisal of adjoining properties and taking an average square foot fair market value. This provides a consistent appraisal philosophy, relieves the citizens of additional appraisal fees, and eliminates several administrative steps in the appraisal process of an alley closing request. The ordinance revision is attached and it is recommended by the staff that this policy be approved.