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HomeMy WebLinkAbout1987-06-15 Called Regular Meeting• • MINUTES OF THE CALLED REGULAR MEETING LA PORTE CITY COUNCIL JUNE 15, 1987 1. The meeting was called to order by Mayor Malone at 6:00 P.M. Members of City Cou cil Present: Mayor Norman Malone, Councilpersons Betty Waters, John Lloyd, Ed Matuszak, Alton Porter, Mike Shipp, Deotis Gay, B. Don Skelton, Jerry Clarke Members of Citv Council Absent: None Members of City Staff Present: City Manager Bob Herrera, Assistant City Manager John Joerns, City Secretary Cherie Black, Assistant to the City Manager Janie Luna, Director of Parks and Recreation Stan Sherwood, CIP Manager Pat O'Mally Qthers Present: Jay Riviere; representative of Carter Golf; two citizens 2. Council considered approving Change Order ~2 for the Golf Course. John Joerns presented information regarding this item, details of which are attached to these minutes as backup material. jiot~on was made by Councilpersons Wafers to approve Change Order ~~2 for the Golf Course. Second by Councilperson Lloyd. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Waters, Lloyd, Matuszak, Porter, Shipp, Gay, Skelton, Clarke and Mayor Malone None: None 3. There being no further business to come before the Council, the meeting was duly adjourned at 6:10 P.M. Respectfully submitted: ~~d~~ Cherie Black City Secretary • Minutes, Called Regular Meeting La Porte City Council June 15, 1987, Page 2 Passed & Approved this the 22 d day of June, 1987 N rman L. Malone, Mayor • John Lloyd, Mayor Pro Tem i i REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 15~. 1987 Requested By: Pat O~Mally Department: C.I.P. XX Report Resolution Exhibits: A. Recommendation to John Joerns B. Change Order Request Ordinance SUMMARY ~ RECOMMENDATION SUBJECT: Clearing, Burning and Root Plowing performed by City staff. 1. Staff has evaluated the percentage of work completed by staff and level of performance to complete all outstanding work related to clearing, burning and root plowing. 2. Staff has compared all outstanding work and negotiated a firm quotation. 3. Staff has determined that Carter's proposal is reasonable and presents certain advantages to the City and therefore recommends a change order in the amount of $23,348.00 to be added to Carter's contract. 4. Staff and Designer have reviewed the plans with Carter Golf and have agreed to reduce (3) three items in the unit price bid resulting in a decrease of $13,652.00. 5. A meeting was held on Friday (6/12/87) with representatives from Riviere-Marr, Carter Golf, and City Staff and further agreed to unit price reductions of $23,000.00. This will be presented to the Golf Course Advisory Board at the next scheduled meeting. Action Required by Council: Availability of Funds: General Fund ~_ Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number: 005-800-800-500 Funds Available: ~ YES - NO ARBroved for City Council Agenda Robert T. Herrera City Manager DATE • INTER-OFFICE MEMORANDUM CITY OF LA PORTE T0: John Joerns, Assistant City Ma er r FROM: Pat O'Mally, CIP Coordinator ,~( DATE: June 9, 1987 SUBJECT: Clearing, Burning and Root Plowing Work Performed by City Staff CLP4~86-5203, Municipal Golf Course During the month of February, City staff made a recommendation to undertake the clearing, burning, root plowing and incidental underbrushing utilizing City staff and rental equipment. On March 16, 1986, City Council approved the rental of equipment and use of City employees to operate equipment and complete this phase of the Golf Course project. As of this date, much of the work included in this phase still remains to be completed. Staff has estimated the time and cost based on its current level of performance, rain curves, and equipment down time. Staff has met with Carter and obtained a firm quotation for completion of all outstanding work outside of Carter's contract. These costs and time efforts are demonstrated in Exhibit I and II. This comparison demonstrates the need to re-evaluate staff's position on this phase of construction. The City's estimate is based on weather permitting production days. The City's cost estimate is $36,150.00 provided that everything performs "just right". June 9, 1987 Clearing, Burning, and Root Plowing Carter Golf's estimate is based on a firm quotation of $37,000.00 Carter's contract does Y14~ allow for rain days. However, the City may have to extend Carter's calendar contract by a reasonable amount of days. This would probably not exceed (21) twenty-one days. This extension of time has not been discussed with any one to date. It is recommended that extensions to the current 150 day contract be held firm as a "hole card" to be used at any surprise happening during the tenure of the contract. After discussion with City staff and Jay Riviere and after review of cost comparisons, it is staff's recommendation that we accept Carter's proposal for $37,000.00 to complete all remaining clearing, raking and burning on the golf course. In addition, turn-in all rental equipment and return City employees to their regular positions. Other considerations which support this recommendation are as follows: (A) Weather 1. Rainfall for May = 9.98 inches 2. Rainfall for June 1 through 12th = 11.02 inches ~ Equipment rental rates continue during rain days. Equipment cost from Carter are firm. (B) Conflicts with Carter Golf 1. Staying out of his way 2. Agreeing on final product and level of completion (C) Critical need to return City employees to respective departments. * Estimated labor cost for City employees based on $12.00/man hour is $11,500.00/month at straight time. If production was increased by 1/3 (33~) reduction would only amount to approximately $4,000.00/month. In addition to the above, staff met with Jay Riviere and Carter Golf and agreed on some non-critical unit price cost reductions. These are demonstrated in Exhibit II. /SDW EXHIBIT I LA PORTS MUNICIPAL GOLF COURSE CLP#86-5203 CLEARING, BURNING AND ROOT PLOi~TING PERFORMED BY CITY STAFF ITEM WEATHER PERMITTING ESTIMATES CITY OF CARTER ~ CLP AUG PRODUCTION RATES LA PORTS GOLF,INC. 1. Burning on South Side including EQUIPMENT LABOR AND Incidental underbrush & clearing ONLY EQUIPMENT (35-40 piles) $21,300.00 $20,000.00 2. Underbrush Burning on North Side Burner $2,500.00 Dozer $4,800.00 Backhoe $1,870.00 $ 9,170.00 $10,000.00 3. G Baring of North Side $ 4,680.00 $ 7,000.00 7.2 & Burning @ $650.00/acre @ 1000.00/acre $36,150.00 ($34,000.00 I) *Requires CLP efforts for minimum of 2 months. $37,000.00 Estimate 6/8/87 Estimate $42,000.00 as of 6/1/87 INDEFINITE FIRM LA PORTS MUNICIPAL GOLF COURSE CLP#86-5203 CONTRACT/COST REDUCTIONS A. ITEM DESCRIPTION COST REDUCTION 1. Reduction in Dirt 2. Reduce Drain Piping 3. Reduce Catch Basins TO DATE TOTAL REDUCTIONS ARE * These items would be reduced from Carter's contract for $1,480,000.00. B. Summary of Additions to Carter Contract Cost of Remaining Work $37,000.00 Less Unit Price Reductions 1~F652.00 Total Extra Cost $23,348.00 (-) $ 2,500.00 (-) $ 9,152.00 (-) $ 2,000.00 $13,652.00 * Jay Riviere has been instructed by staff to continue his design review in accordance with his contract which could include additional reductions without sacrificing playability or quality of the Golf Course.