HomeMy WebLinkAbout1987-07-13 Regular Meetingit
MINUTES OF THE REGULAR MEETING OF LA PORTE CITY COUNCIL.
JULY 13, 19$7
1. The meeting was called to order by Mayor Norman Malone at
6:05 P.M.
~~embers of City Council Present: Mayor Norman Malone,
Councilpersons Betty Waters, John Lloyd, Ed Matuszak (left
6:30 P.M.), Alton Porter, Mike Shipp, Deotis Gay (arrived
6:30 P.M.), B. Don Skelton, Jerry Clarke
Members of Cites Council Absent: None
members of City Staff Present: City Manager Bob Herrera,
City Attorney Knox Askins, Executive Secretary Jo Ann Bayes,
Assistant City Manager John Joerns, Administrative Assistant
to the City Manager Janie Luna, Purchasing Agent Louis Rigby,
CIP Coordinator Pat O'h1a11y, Director of Parks & Recreation
Stan Sherwood, Finance Manager Robert Stewart, City Engineer
Bob Speake, Draftsman Gilbert Montemayor, Human Resources
Manager Doug de la Morena
Others Present: Lynn Fields; J. J. Liddell; Carl Ferguson;
Isabelle Salas; Delbert Lewis; Mrs. Dwana Tucker; Cynthia
Remick; Melissa Doyle, Bayshore Sun; Gary Miglico, Peat,
Marwick; John Cutler, SWA Group; and 75 citizens
2. The invocation was given by Councilperson [Maters.
3. Council considered approving the minutes of the regular
rneeting held June 22, 1987.
Motion was made by Councilperson Skelton to a.~prove the
minutes of the June 22, 1987 meeting as presented. Second by
Councilperson Waters. The motion carried, 8 ayes and 0 nays
(Councilperson Deotis Gay had not yet arrived.)
Ayes: Councilpersons Waters, Lloyd, Matuszak, Porter, Shipp,
~, Skelton, Clarke and Mayor Malone
Nays: None
•
Minutes, Regular Meeting, La Porte City Council
July 13, 1987, Page 2
~4. Council considered approving the minutes of the special
called regular meeting held July 6, 1987.
Motion was made by Councilperson Waters to approve the
minutes of the July 6, 1987 meeting as presented. Second by
Councilperson Skelton. The motion carried, 8 ayes and 0 nays
(Councilperson Gay had not yet arrived.)
Ayes; Councilpersons Waters, Lloyd, Matuszak, Porter, Shipp,
Skelton, Clarke and Mayor P-lalone
Nays: None
5. Mr. Carl Ferguson, Mr. Delbert Lewis, Mrs. Dwana Tucker, and
Mrs. Cynthia Remick spoke before Council concerning their
opposition to the proposed Incinerator Project by HCS, Inc.
The Mayor then amended the order of the Agenda, moving Items
7 & 8 before Item 6 on the Agenda.
Mr. Paul Seals with Houston Chemical Services, Inc. made a
brief presentation on the Proposed Incinerator Project.
7. Councilperson John Lloyd gave a presentation on the final
report of the Incinerator Site Study Committee, going over
the hazards of the proposed incinerator and the effect it may
have on the community. He recommended the Council table Item
8 on the Agenda until sometime in August after a Town Meeting
has been held in order to allow more people to become
enlightened on this item.
8. Counci]. considered Resolution Pdo. 87-10 relating to the site
location of Houston Chemical Services, Inc.
Motion was made by Councilperson Lloyd to table the
Resolution until sometime after the Town Meeting in August
1987. Second by Councilperson Shipp. The motion carried, 8
ayes and 0 nays. (Councilperson Skelton had left the
meeting.)
Ayes: Councilpersons Waters, Lloyd, Matuszak, Porter, Shipp,
Gay, Clarke and Mayor Malone
Nays: None
CJ
Minutes, Regular Meeting, La Porte City Council
July 13, 1987, Page 3
While SWA Group was setting up for Item 6, the r9ayor called
on Mr. Carl Ferguson, who spoke before the Council concerning
rezoning an area at 9901 Fairmont Parkway.
Ms. Lynn Reynolds then addressed Council concerning the
flooding on Coupland.
Mr. J. J. Liddell spoke before the Council concerning
Fairmont Park and his belief that the deed restrictions were
not being complied with. Mr. Herrera will meet with Mr.
Liddell to further discuss this matter.
6. Council reviewed a Master Plan for Northwest Park and
considered approving the plan and authorizing negotiating a
contract for plans and specifications for the first phase.
Motion was made by Councilperson Llovd to approve the
and authorize the contract for plans and specifications for
the first phase of the Master Plan for the Northwest Park to
S~,IA Group. Second by Councilperson Gay. The motion carried,
8 ayes and 0 nays. (Councilperson Skelton had left the
meeting.)
Ayes: Councilpersons Waters, Lloyd, Matuszak, Porter, Shipp,
Gay, Clarke and Mayor Norman Malone
Nays: None
g. Council received and considered approving the City of La
Porte 1985-86 Audit prepared by Peat, t~iarwick.
Motion was made by Councilperson Waters approve the Citv
of La Porte 1985-86__a_ud~ as prepared by Peat. Marwick.
Second by Councilperson Lloyd. The motion carried, 7 ayes
and 0 nays. (Councilpersons Matuszak and Skelton had left
the meeting.)
Ayes: Councilpersons [Maters, Lloyd, Porter, Shipp, Gay,
Clarke and Mayor Malone
Nays: None
10. Council considered awarding the bid for the La Porte
Municipal Golf Course Effluent Supply System.
Minutes, Regular Meeting, La Porte City Council
July 13, 1987, Page 4
Motion was_made by Councilperson Llovd to aw
the La Porte Municipal Golf Course Effluent Supply System to
Allgood Construction Compan~z_inthe amount of $64.~5~.01.
Second by Councilperson Porter. The motion carried, 7 ayes
and 0 nays. (Councilpersons Matuszak and Skelton had left
the meeting.)
Ayes: Councilpersons ~~laters, Lloyd, Porter, Shipp, Gay,
Clarke and Mayor hAalone
Nays: None
11. Council considered awarding the annual supply agreement for
the purchase of assorted automotive supplies.
Motion was made by Councilperson Waters to award the annual
supply agreement for the purchase of assorted automotive
supplies to Jones Oil for Sections I and II and 17 items of
Section III, and to Motor Machine and Subtly for ~0 items of
Section III, as recommended by staff. Second by
Councilperson Gay. The motion carried, 7 ayes and 0 nays.
(Councilpersons Skelton and Matuszak had left the meeting.)
Ayes: Councilpersons Waters, Lloyd, Porter, Shipp, Gay,
Clarke and Mayor Malone
Nays: None
12. Adrninistrative Reports
The City Manager Robert Herrera presented the Council with a
copy of the proposed 1987-88 Budget for their review. Also,
he reminded them of the Calendar for the upcoming Budget
Workshops.
13. Council Action: Councilpersons 4daters, Lloyd, P~9atuszak,
Porter, Shipp, Gay, Skelton, Clarke and Mayor Malone brought
items to Council's attention.
Councilpersons Waters, Porter, Shipp, Gay, Clarke and Mayor
Malone commended Councilperson Lloyd and the other members of
the Incinerator Site Study Committee for a job well done.
Mayor Malone invited everyone to attend the Benefit Breakfast
for Rozina Long.
~ ~
Minutes, Regular P•4eeting, La Porte City Council
July 13, 1987, Page 5
14. There being no further business to come before the Council,
the meeting was duly adjourned at 8:00 P.ht.
Respectfully submitted:
~~~~~
JoAnn Bayes, Assistant to the City
Secretary
Passed & Approved this the
27th day of July, 1987
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or L. Malone, Mayor
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FAIRMONT PARK HOMES ASSOCIATION, INCORPORATED
RESOLUTION
WHEREAS, Houston Chemical Services, Incorporated, has
proposed the location of a hazardous waste incinerator at
the former Quaker Oats facility, located in the extra
terrestial jurisdiction of the City of La Porte, Texas and
WHEREAS, this facility will have a direct effect on the
health, safety, and general well being of the residents of
FAIRMONT PARK, City of La Porte, Texas.
NOW THEREFORE BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF
FAIRMONT PARK HOMES ASSOCIATION, INCORPORATED, OPPOSES THE
LOCATION OF A HAZARDOUS WASTE INCINERATOR AT THE SITE
CHOSEN BY HOUSTON CHEMICAL SERVICES, INCORPORATED, AND
URGES THAT AN ALTERNATE LOCATION BE FOUND IN AN AREA IN
WHICH THERE IS NO LARGE CONCENTRATION OF PEOPLE TO BE PUT
AT RISK.
PASSED AND ADOPTED this 15th day ^f June, 1987.
--------------------
PAUL H. FELGNER,
President
--------------------
GEORGETTE OLIVER,
Board Member
--------------------
J. R. SPRADLING,
Vice-President
--------------------
LARRY HAIGHT,
Secretary
--------------------
BERTHA COOK,
Treasurer
--------------------
DELBERT LEWIS,
Board Member
--------------------
JOE L. BURRELL,
Board Member
--------------------
FINNIS B. HARRISON,
Board Member
--------------------
CLYDE WILLIAMS,
Board Member
Fairmont Park West
Community Improvement Association, Inc.
P. 0. Box 521
LA PORTE, TEXAS 77571
Phone 471-9492
July 6, 1987
City Council
City of LaPorte
1115 Fairmont Parkway
LaPorte, TX. 77571
Council Members;
The board of directors of Fairmont Pack West Community
Improvement Association has received notification that Mr.
J.P. Jackson, owner and operator of J.P.'s Gulf service
station at 9901 Fairmont Parkway, has petitioned the City
of LaPorte Council to rezone the property north and west
of his present location from multi-Family housing to light
commercial.
After meeting with Mr. Jackson, at which time he discussed
his plans to build a storage facility which would be sur-
rounded by a cyclone fence and plants For eye appeal and
lighted by at least six mercury-vapor lamps for security,
this board unanimously approved the following resolution
which we respectfully submit far your consideration.
Resolved that the board of directors of Fairmont Park
West Community Improvement Association has investigated
the potential impact of Mr. J.P. Jacksons' proposed plans
on the surrounding community and unanimously agrees the
beauty and value of surrounding properties will be enhanced
with no hazards to the health or safety of residents
and therefore recommends to the City Council of
the City of LaPorte that they approve the zoning change
to accommodate Mr. Jacksons' petition.
Be it further resolved that this resolution be read into
the minutes of the next board of directors' meeting and
a copy presented to the City Council of the City of LaPorte,
and a second copy presented to Mr. J.P. Jackson.
Respectfully Submitted,
~~
Carl Ferg on
President, FPW-CIA
Fairmont Park West
ommunity Improvement Association, In .
P. 0. Box 521
LA PORTE, TEXAS 77571
BE IT KNOWN TO ALL MEN BY THESE PRESENTS:
WHEREAS Houston Chemical Services Incorporated, a Texas
Corporation, hereinafter referred to as HCS has applied with
the State of Texas Eor a permit to construct and operate a
hazardous waste incinerator on Bay Park Road in the extra-
territorial jurisdiction of the City of La Porte, Texas; and
WHEREAS said incinerator will be located eight-tenths mile
south of the nearest residence and one and one-tenth miles
southeast of the nearest public school, which prevailing
winds would carry emissions in the direction of these
approximately Fifty percent of the time an~iua2~IJi acid
WHEREAS HCS will operate a combination rotary-kiln and
fluid-bed incinerator if the permit is approved, the
efficiency of which is as yet unproven; and
WHEREAS HCS is a newly formed entity with no proven track
record of responsibility toward meeting and maintaining the
critical emissions control that would be necessary; and
WHEREAS the additional traffic in the way of trucks hauling
hazardous chemicals to the site via roadways not suited Eor
such would be potentially disastrous, i.e.; an accident or a
spill, a disaster HCS would be under no legal obligation to
help contain or clean up; and
WHEREAS there exists no plan for the orderly evacuation or
notification of area residents in their homes or students at
the public schools should there be an escape of toxic gases
or emissions From the proposed site; and
WHEREAS the majority of residents of this neighborhood has
demonstrated disfavor toward the granting of this permit and
the installation and operation of this incinerator at the
proposed site.
BE IT THEREFORE RESOLVED that the Board of Directors of
Fairmont Park West Community Improvement Association is
hereby opposed to the location of the incinerator site
proposed by HCS and hereby requests that their application
be denied.
BE IT FURTHER RESOLVED that this board will support the
granting of a~permit to HCS Eor an incinerator site which is
not bounded by residences or educational facilities within
such close proximity, nor will cause a hazard Eor traffic.
BE IT STILL FURTHER RESOLVED that this resolution be read in
its entirety into the minutes of the next board meeting and
a copy be presented to the city council of the City of
La Porte, the Texas Water Commission and the Texas Air
duality Board.
Carl Foerguson
~cz+~ f
President, Fairmont Park West
Community Improvement Assoc.
A test:
Sandi Ogg
Secretary, FPW- I
• •
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: July 13, 1987
Requested By: Stan Sherwood Department: parks & Recreation
X Report
Resolution
Ordinance
Exhibits:
None
SUMMARY & RECOMMENDATION
S.W.A. will review Master Plan of Northwest Park for
Council approval. S.W.A. will give a slide presentation.
Action Required by Council:
Council to approve plans and authorize City Manager and staff
to negotiate contract for plans and specification for
construction of first phase of park.
Availability of Funds:
General Fund Water/Wastewater
X Capital Improvement General Revenue Sharing
Other
Account Number: 011-800-801-508 Funds Available: X YES NO
Approved for City Council Agenda
r V • ~~
Robert T. errera DATE
City Manager
REQUEST _~.OR__CITY_ COUNCIL_ AGENDA ITF,M
Agenda Date Recuested : ____Z/.1~_/_$Z_
Requested By: _Johr~_~loyd________ Department: __ Cty_ Council
Report ____X______ Resclution _.__ Ordinance
Exhibits: Resolution 87-10
S~_~1MARY_~_ R~COi~MEN~ATION
The final report of the Incinerator Site Study Committee has
been delivered to Council. TPre attached Resolution relates to the
findings of this Gorr:rr~ittee and their recorr;mendati.ons to Council
regarding the proposed location of Houston Chemical Services,
Inc., at the old ~uaker• Oats site irr the Bayport Industrial
District.
Action Required by Council:
Approve Resolution 87-10
Availability of Funds: N/A
______ General Fund Water/Wastewater
_____~ Capital Improvement General Revenue Sharing
Other
Account f~?umber: _____.___________,_ Funds Available: _ YES _ At0
Approved _for^Cty_ Council_.~!gen a
Robert T. E±er•rera DATE
City ?~'anuger
CITY OF LA PORTS
INTER-OFFICE MEMORANDUM
T0: Mayor & City Council P4embers
City of La Porte
FROM: B. Don Skelton, Councilmember~O
SUBJECT: Council Meeting 7/13/87 &.
Agenda Items 8 & 9
DATE: July 13, 1987
I regret that I have a conflict of meetings tonight and will have
to leave Council meeting around 6:30 P.M. to go to another
meeting. It is doubtful that we will be down to item No. 7 or
No. 8 when I have to leave.
Please accept my apology for my absence and please "Table" item
No. 8, "Resolution Relating to Site Location of Houston Chemical
Services, Inc." until a more appropriate time, after we have had
time to study the final report of the Incinerator Site Study
Committee. We gave the committee additional time to prepare
their report and now we need time to review and study their
findings before we act on this matter.
BDS/ jb
~ ~
RESOLUTION N0. 87-10
WEIEREAS, the special committee appointed to study the
application of Houston Chemical Services, Inc., to incinerate
hazardous waste at the site of the former quaker Oats facility in
the Bayport Industrial District, has concluded their study; and
WHEREAS, the committee has presented a copy of their
recon;mendations to the La Porte City Council; and
4~1HEREAS, Houston Chemical Services, Inc., has applied to the
Texts Y,~ater• Conin~~ission and the EnvironrrentaJ. Protection Agency to
incinerate hazardous waste; and
WHEREAS, the site of the proposed incinerator is less than
one mile from residential neighbor•E^ioods and 1.1 mile from Jennie
Reid Elementary School; and
WHEREAS, the prevailing wind will direct stack emissions
toward these areas approximately fifty percent of the time; and
WHEREAS, the long-term health effects of incinerator stack
emissions are not known with regard to their effect upon the
general population.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF LA PORTE, TEXAS
Sec t.i.Qn 1. THAT a copy of this Resolution shall be sent to
the public hearings to be held by the Texas Water Commission and
the Environmental Protection Agency, and that said Resolution
shall be read into the minutes of said public hear•i.ngs as
testimony in the hearings.
Sect~~~ THAT the City Council of the City of La Porte
advises the agenci.e: responsible for the permitting of hazardous
waste incinerators that it is opposed to the location of this
application due to uncertainty over the potential long-term
health effects of stack emissions.
PASSED AND APPROVED this the 13th day of July, 1987.
CITY OF LA PORTE
Norman L. Malone, Mayor
ATTEST:
City Secretary
• i
REQUEST _FOR..CITY. _COUNCIL_AGENDA ITEM
Agenda Date Requested : .. _ __7~ 1_~/_8~
Requested £y: R_.__T:._He.rrera__._ Depar•tn~ent: faan_~ini tration
... _.. _~__ _ . Report __.___ _ _ _ _____ Resolution ____. Ordinance
Exhibits: Annual Audit Report will be distributed at t.Y~e n~eeting
~-~[~~~ R~~Q.MM~I~R.~~~ON
At the workshop meeting held July 6, 1987, a review of the
annual audit was given. Tt~e final version is now ready far
distribution to Counci). and considered for final approval.
It is the recon;mendation of Staff that tt;e audit be approved.
Action Rec;uir~ed by Council: Appr•ovaJ. of audit report
Availability of Funds: !~/A
~___~ General Fund
__._._.___ Capital Improvement
`_~ Other
[eTater•/4iastewater
General Revenue Sharing
Account Itiumber•:
Funds Available: _ vES _ 1\)0
Appr•oyed _for_,_Cty_ Councl_Agenda
Robert T. E±er•rera DATE
City P~Ianager
~EQUES~. FOR_ CIT~f__ COU~VCIL_~GEIi1pA .ITEM
Agenda Date Reques d• _ -1~ =87
Requested ly: ___Pat_O~h1a1_y_,_•_ Department: ______~.I=p ._
_____X~(.______ Report __.____.T~.___ Resolution __,___ Ordinance
Exhibits:
A. Rid summary and recon~n~~endati.on.
B. Bid tabulation.
---===C~___Summar~_Budget_:~=------_- -- L --- --- ----
~I~~IMAR~__~_ RECOMMENpA ION
Subject of request is the La Porte Municipal Golf Course Effluent
Irrigation Supply System. CLP No. 86-5103-04. Bids were received
on June 15, 1987 and evaluated by the City's consultant, Espey
Huston & Associates. The apparent low bidder was Allgood
Constr•ucti_on from Houston.
After completion by Espey Huston and City Staff it was clearly
reccnized that Allgood had the best bid of $64,353.01.
The `principals were interviewed by Espey Huston and City Staff.
In addition, Allgood Construction Company supplied a qualification
statement. The contractors banks, bending company and past and
cur•r~ent contract/project references were contacted. All appear to
be in or•der•. Therefore, staff recommends award of this contract
to Allgood Construction Company in the amount of $64,353.01.
Action Required by Council:
Award contract to Allgood Construction Company for• Y64,353.01.
Availability of Funds:
__~___ General
__~.__ Capital
__ Other
Account I~tumber
Fund Water/4Jastewater
Improvement General Revenue Sharing
90~=800=$00 X00 Funds Available; ~ YES _ NO ~~
CLP~~86-5103-04
Ap.pr•oyed .for_.,City_ Counci_1 Agenda
__~?~~ ___~_~ __ _____________ ___ ~_1_~_.~~~_-___________._.___
Robert T. Herrera DATE
City P~?anger
ESPEY,
' HUSTON &
ASSOCIATES, INC.
''"- Engineering & Environmental Consultants
June 18, 1987
M r. Pat O' M ally
Contract Administrator
City of La Porte
604 West Fairmont Parkway
La Porte, Texas 77571
RE: Municipal Golf Course
Irrigation Supply & Pedestrian/Cazt Tunnel
Bid Report
Gentlemen:
EH&A Job No. 10078-05
Bids for the above referenced projects, as covered by the Contract Drawings and
Specifications prepazed by Espey, Huston & Associates, Inc. were received until 4:00
p.m. on June 15, 1987 by the office of the City Secretazy. Shortly thereafter, all
bids received were opened and the total price bid read aloud for each of the two
proj ects.
Six (6) bids were received for the Effluent Irrigation Supply System. The bids were
as follows:
BIDDE R
TOTAL BASE BID ADJUSTED BASE BID
Allgood C oristruction $ 66, 753.01 $ 64, 353.01
Mercer Construction 82,418.00 73, 618.00
M cKey C onstruction 86, 430.00 72, 730.00
Weisinger W ater W ell 115, 950.00 110, 350.00
Texas U tilities Coast. 122, 520.00 112, 520.00
Craig, Sheffield & Austin 153, 065.00 145, 065.00
The Engineer's Estimate of construction cost is $61,000. All bid proposals receeved
generally adhered to the provisions of the Contract Documents.
Six (6) bids were received for the Golf Cart/Pedestrian Tunnel. The bids were as
follows:
BIDDE R
Allgood Construction
M ercer C onstruction
TOTAL B ASE BID
$ 120,188.39
130,513.00
ADJ USTE D B ASE BID
$ 104, 022.3 9
129, 433.00
888 West Belt Dr. South, Suite 200 Houston, Texas 77042 (713) 781-8800
~'
ESPEY, HUSTON & ASSOCIATES, 1NC.
Mr. Pat O'Mally
June 18, 1987
Page Two
McKey Construction 165, 409.60 165, 409.60
1•i5 ~ ~ Bayt ex C onstructi on 174, 93 9.00 174, 93 9.00
Craig, Sheffield & Austin 199, 432.00 .199, 432.00 .
Texas U tilities 255, 247.50 255, 247.50
The Engineer s Estimate of construction cost is $144,700. All bid proposals received
generally adhered to the provisions of the Contract Documents.
The Engineer s Estimate of construction cost for both projects is $205,700. The low
bid, of Allgood Construction Company, adjusted to include the deductive
alternatives, for both project is $168,375.40 or 18% under the Engineer's Estimate.
Allgood Construction Company has supplied us with a Qualification Statement. We
have contacted the Contractor's banks, bonding company and project references.
All appear to be in order. Therefore, we recommend the City of La Porte awazd
both contracts to Allgood Construction Company, Inc.
As soon as you notify us of the awazd of the contract, we will transmit copies of the
conformed contract documents to the successful bidder with instructions for
execution and transmittal to you. As soon as you receive said contracts, you should
arrange to have them executed by the City.
We are enclosing 10 offical bid tabulations for your records.
Very truly yours,
William B. Moriazty, _P.E.
Project Manager '
Houston Division
WB M/ sll
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SUMMARY BUDGET
GOLF COURSE
7/8/87
REVENUES
General Obligation Bonds
APPROPRIATIONS
Professional Services $ 68,860.00
Clearing & Grubbing 100,000.00
General Construction Contract 1,503,348.00
Design Fee 105,000.00
Land 1,876,244.00
Effluent Line 64,C53.00
TOTAL AVAILABLE FUt1DS
REMAINING ACTIVITIES TO BID
Tunnel
Entrance Road
Parking Lot
Maintenance/Cart Building
Clubhouse
Maintenance Equipment
Golf Course
$4,250,000.00
135,000.00
$4,385,000.00
$3_, 717 x,605 .00
$ 657,395.00
Exhibit C
Page 1 of 2
•
s
REMAINING ACTIVITIES TO BE BID
7/8/87
Tunnel
Entrance Road
Parking Lot
Cart Storage/Maintenance Building
Club House
Maintenance Equipment
Golf Carts
Additional Land
Total Estimated Cost Remaining
BALANCE STATEMENT
Revenue Available
Estimated Costs Remainiin
Total Available
ESTIMATED FUNDING REQUIRED
$104,022.00
15,000.00
40,000.00
100,000.00
175,000.00
200,000.00
go,o0o.00
10,000.00
$734,022.00
$667,395.00
7~4~ 022.00
($ 66,627.00)
Exhibit C
Page Z of 2
•
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: July 13, 1987
Requested By: S. Gillett Department: Public Works
X Report _ Resolution Ordinance
Exhibits: Purchasing Recommendation
Bid Tabulation
SUMMARY & RECOMMENDATION
Sealed bid No. 0195 received for annual supply agreement for purchase of
assorted automotive supplies. Bids were sent to fifteen (15) area
suppliers, with six (6) responding. Bids were divided into three (3)
major categories as follows:
Section I - Bulk oil supplies
Section II -Antifreeze and lubricants
Section III - Assorted automotive supplies
Low bid for Sections I & II submitted by Jones Oil Inc. Low bid for
Section III split between Motor Machine & Supply and Jones Oil, Inc.
Recommend bid award as follows:
Section I - Jones Oil Inc.
Section II - Jones Oil Inc.
Section III - Motor Machine a
11, 12, 15, 24,
38, 39, 40, 42,
Jones Oil Inc.
20, 21, 22, 23,
nd Supply - Items 2, 3, 4, 7, 8, 9, 10,
25, 26, 28, 29, 30, 33, 34, 35, 36, 37,
43, 44, 45, 46, 47.
- Items 1, 5, 6, 13, 14, 16, 17, 18, 19,
27, 31, 32, 41.
Action Required by Council:
Approve low bid recommendation above.
Availability of Funds:
x General Fund
Capital Improvement
Other
Account Number: various
x Water/Wastewater
General Revenue Sharing
Funds Available: x YES NO
Approved for City Council Agenda
Robert T. Herrera DATE
City Manager
~ ,
INTER-OFFICE MEMORAN
June 25, 1987
T0: Steve Gillett-Public Works Direc o
FROM: Louis Rigby-Purchasing Manag
SUBJECT: Sealed Bid 40195- Assorted Automotive Supplies
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Advertised, sealed bids 410195 for the annual supply agreement for assorted
automotive supplies were opened and read in City Council Chambers June 22,
1987 at 4 p.m. Bid invitations were mailed to the following fifteen area
wholesales and supply houses: (1) Chickering Oil,(2) Jones Oil Inc.,(3)
Spencer Hwy Auto, (4) Allen & Kerber, (5) Gorham Auto, (6) Pettigrew Smitli,
(7) Fischers Auto, (8) John Baker (9) Bayou City Sales (10) Amtro Southwest,
(11) Harkrider Distributing, (12) H & W Distributing (13) Commerical Lubricants
(14) Motor Machine and Supply, and (15) Major Brand Oil.
The following six. vendors returned bids:
1. Major Brand Oil
2. Quaker State Oil
3. Jones Oil Inc.
4. Amtro Southwest
5. Motor Machine & Supply
6. H & W Distributing
Bidders were asked to submit firm prices for a one year period on all items
included in supply agreement. Items will be released by blanket order by
Equipment Services personnel for inventory and/or as needed to maintain
service level in the maintenance of City Of La Porte vehicles and equipment.
Based on estimated annual quantities, Jones Oil was low bid on Section I
Bulk oils, grease, and transmission fluid and Section II- Antifreeze and
lubricants. Section III- Assorted supplies low bid was split between
Motor Machine & Supply and Jones Oil Inc.
Recommended bid awards by section are as follows:
Section I & II - award one year supply agreement Jones Oil Inc.
Section III- award one year supply agreement for the following items to
Motor Machine & Supply Co: 442, 443, 464, 447, 468, 449, 4410, 4411, 4112, 4415, 4424, 4125, 426,
4128, 4129, 4130, 4133, 4134, 4135, 4136, 4137, 4138, 4139, 4140, 4142, 4143, 4144, 4145, 4146, 4147.
Award one year supply agreement for the following items to Jones Oil Inc
411,415,416,4113,4114,4116,4117,4118,4119,4120,4121,4122,4123,4127,4131,4132,4141.
Please submit your recommendation along with an agenda request form and
all attachments to the City Manager's Adminsitrative Assistant no later
than S:OOp.m. on the Monday preceding the next regular Council meeeting.
If there is a need to delay bringing this bid to Council, you should
contact me immedicately so that arrangements can be made to extend the
quoted bids.
xc: Dick Root-Equipment Service Superintendent
Attachment: Bid Tabulation
. •
SEALED BID #0195 !
ASSORTED AUTO. PARTS Major Amtro Quaker Motor Jones H & W
Brand Southwest State Oil Machine Oil Inc. Dis~tibt
Oil Supply Inc. Supply Co.
UGl. l.1V11 ULLlh
1. Exxon Tor ue Fluid 1156
2.35
3.94
3.43
NB
2.289
2.(
2. Bulk Motor Oil 2.20 3.26 2.72 NB 1.81 l.f
3. Bulk Transmission Flui 2.19 3.19 2.66 NB 1.92 2.f
4. Bulk Oil 174.95 355.00 309.08 NB 147.72 180.(
Section II Antifreeze and
Lubricants
1. Motor Oil 30 wt. .7475 1.08 .94 1.14 .69 .6'
2. Motor Oil lOw.-40 .7475 1.16 1.01 1.28 .73 .7~
3. Motor Oil lOw.-40 .78 1.12 .98 1.25 1.03 .7~
4. Antifreeze 2.67 3.50 3.05 4.18 2.44 2.6t
5 2 Cycle Motor Oil 1.40 1.71 1.32 1.51 1.22 1.1
6.Chassis Grease 88 1.11 .97 1.10 .89 .9~
Section III Assorted Suppl es
1. Oil Dry ~ 3.00 4.40 3.83 3.62 2.61 3.~
~2. Armor All NB 1.50 NB 1.45 N '
3. Windshield Washer Fluid NB 1.15 NB .36 7 T
4. Penetratin Oil WD-40 NB 1.97 1.68 1.50 NB '
5. Startin Fluid NB 1.20 .87 .95 86 '
6. Carburetor Cleaner NB 1.93 1.68 1.76 1.02
7. Hand Cleaner NB 5.50 4.09 4.35
8. S ark Plu -Autolite 1124 NB .99 NB .90 NB
9. S ark Plu -Autolite 1126 NB .99 NB .90 NB
10. S ark Plu -Autolite 1127 NB .99 NB .90 NB
11. S ark Plu -Autolite 1165 NB .99 NB .90 NB
12. Spark Plu -Autolite 1175 NB .99 NB .90 NB
• ~~ !
Page 2 of 3
Sealed Bid #0195 Major Amtro Quaker Motor Jones H & W
ASSORTED AUTO. PARTS Brand Southwest State Oil Machine Oil Inc. Distribut
Oil Supply Inc. Supply Co.
13. Oil Filter QS 8A NB 2.49 1.88 2.14 1.65 NB
14. OI1 Filter QS 13 NB 2.49 1.88 2.40 1.65 NB
15. Oil Filter QS 19 NB 3.02 2.42 2.11 NB NB
16. Oil Filter QS 30 NB 2.49 1.88 2.37 1 6 N
17. Oil Filter QS 43 NB 2.49 1.88 2.13 1.65 NB
18. Air Filter QSA 146 ~NB 2.99 2.34 2.32 2.11 NB
19. Air Filter QSA 184 NB 2.99 2.34 2.60 2.11 NB
20. Air Filter QSA 192' NB 3.15 2.55 2.29 2.11 NB
21. Air Filter SA 305 NB 2.
22. Air Filter SA 327 NB 2.8
23. Air Filter SA 351 NB 2.89
Fram
24. H draulic Filter C-1702
NB
9.99
NB
5.80
NB
NB
Fram
25. Hydraulic FilterC-1721
Ng
4.25
N
26. Fleet Filter KIt NB 29.95 NB
27. Br ather Filter NB 1.39
28. Air Filter Fram CA 189P NB 2.99 2
29. Air Filter Fram CA 224 NB 22.49 1
30. Air Filter Fram CA-321 NB 24.49 NB 1
31. Air Filter Fra, CA 326 NB 3.25 2.5
32. Air Filter Fram CA 324A NB 2.99 2
33. Air Filter Fram CA 3324 NB 6.68 5 57 1
34. Air Filter Fram CA '
U
Page 3 of 3
Major
Amtro Quaker Motor Jones H & W
Machine
35. Air Filter Fram CAK-253 NB 11.49 9.58 8.63 NB NB
36. Air Filter Fram CAK-255 NB 21.28 17.74 14.90 NB NB
37. Air Filter Fram CAK-258 NB 13.05 10.79 8.85 NB NB
38. Oil Filter Fram PH-20 NB 2.97 2.54 2.21 NB NB
39. Oil Filter Fram PH-373 NB 6.27 5.36 4.67 NB NB
40. Oil Filter Fram PH-977A ~ NB 4.16 3.53 3.07 NB NB
41. Oil Filter Fram PH-2849A NB 3.13 2.41 2.53 1.92 NB
42. OI1 Filter Fram G-2' NB 1.89 1.40 1.31 1.55 NB
43. Fuel Filter Fram CG-11 NB .73 .66 .49 .87 NB
44. Fuel Filter Fram CG-12 NB .81 .71 .53 NB NB
45. Fuel Filter Fram CG-20 NB 1.25 1.05 .85 NB NB
46. Fuel Filter Fram P3318 NB 5.65 NB 3.88 NB NB
47. Fuel Filter Fram P3319 NB 5.75 NB 3.80 NB NB
48. Cost Plus 7 for
NB
NB
NB JOBBER
LESS 357
157
NB
Any new filter requirement
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Major
Brand
.S'artinn T
Amtro Quaker Motor Jones H & W
State Machine
1. 1,200 Gals 2,820.00 4,728.00 4,116.00 0 2,746.80 2,46(
2. 1,200 2,640.00 3,912.00 3,264.00 0 2,172.00 2,16
3. 600 " 1,314.00 1,914.00 1,596.00 0 1,152.00 1,68
4. 2 dr. 349.90 710.00 618.00 0 295.44 36~
Total Section I 7,123.90 11,264.00 9,594.16 0 6,266.24 6,600
Section II
1. 500 qts. 373.75 540.00 470.00 570.00 345.00 345
2. 50 " 37.38 58.00 50.50 64.00 36.50 39
3. 50 " 39.00 56.00 49.00 62.50 51.50 39
4. 400 " 1,068.00 1,400.00 1,220.00 1,672.00 976.00 1.040
5. 50 " 70.00 85.50 66.00 75.50 61 00
6. 250 tubes 220.00 277.50 242.50 275.00 222.50 22~
Total Section II 1 808.13 2 417.00 2 098.00 2 719.00 1 692.50 1 744