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HomeMy WebLinkAbout1987-10-19 Called Meeting• • P~IIidUTES OF THE CALLED MEETIAIG OF LA PORTE CITY COUNCIL OCTOBER 19, 1987 1. The meeting was called to order by Mayor Malone at 7:00 P.T4. Members of City Council Present: P.4ayor Norman Malone, Councilpersons Alton Porter, Mi~:e Shipp, Deotis Gay, B. Don Skelton, Jerry Clarke Members of City Council Absent: Councilpersons Betty L~~aters, John Lloyd, Ed Matuszak P~7embers of City Staff Present: City Manager Bob Herrera, City Attorney Knox Askins, City Secretary Cherie Black, Assistant City Manager John Joerns, Administrative Assistant to the City Manager Janie Luna, Director of Community Development Joel Albrecht, Police Chief Charles Smith, Director of Parks and Recreation Stan Sherwood, Director of Recreation Tim O'Connor, Recreation Superintendent David Pippin, Revenue Controller Charlene Eldridge Others Present: John Cutler, S~~IA Group; Dennis Dunham, La Porte Golf Course Advisory Board; five citizens 2. The invocation was given by Councilperson Skelton. 3. Council considered approving the minutes of the regular meeting held October 12, 1987• Motion was made by Councilperson Skelton to approve the minutes of the October 12 meeting as presented. Second by Councilperson Clarke. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Porter, Shipp, Gay, Skelton, Clarke and Mayor Malone Nays: None ~. There were no citizens wishing to address Council. 5. Council considered an ordinance amending Article III, Section 12-41, Sub-paragraph (a), "Garbage and Trash," of the Code of Ordinances of the City of La Porte. • Minutes, Called A4eeting, La Porte City Council October 19, 1987, Page 2 The City Attorney read: ORDINANCE 1563 - AN ORDINANCE AMENDING ARTICLE III, SECTION 12-41, SUB-PARAGRAPH (a), "GARBAGE AND TRASH," OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTS; REFLECTING A NEW RATE STRUCTURE FOR RESIDENTIAL GARBAGE AND TRASH COLLECTION; AUTHORIZING THE COLLECTION OF SALES TAX; CONTAINING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE ElEREOF. Motion was made by Councilperson Skelton to adopt Ordinance 156 as read b ~ the City Attorney. Second by Councilperson Gay. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Porter, Shipp, Gay, Skelton, Clarke and Mayor h4alone Nays: None 6. Council considered a re (lumbers 7, 8, and 23 on Election Ballot. The City Attorney read: THE CITY COUfdCIL OF THE AMENDMENT NUMBERS 7, 8, GEfdERAL ELECTION BALLOT solution supporting Amendment the November 3, 1987, General PESOLUTION 87-17 - A RESOLUTION BY CITY OF LA PORTS SUPPORTING Af1D 23 ON THE NOVEMBER 3, 1987, Motion was made by Councilperson Skelton to approve Resolution 87-17. Second by Councilperson Clarke. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Porter, Shipp, Gay, Skelton, Clarke and Mayor Malone flays: None 7. Council considered a resolution supporting Amendment (dumber 17 on the November 3, 1987, General Election Ballot. The City Attorney read: RESOLUTION 87-18 - A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LA PORTS SUPPORTING AMENDMENT NUMBER 17 ON THE fOVEMBER 3, 1987, GENERAL ELECTION BALLOT. Minutes, Called Meeting, La Porte City Council October 19, 1987, Page 3 Motion was made by Councilperson Skelton to approve Resolution 87-18. Second by Councilperson Porter. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Porter, Shipp, Gay, Skelton, Clarke and Mayor Malone Nays: None 8. Council considered a resolution supporting economic development initiatives on the Plovember 3, 1987, General Election Ballot. The City Attorney read: RESOLUTION 87-19 - A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LA PORTS SUPPORTING ECONOMIC DEVELOPMEPIT INITIATIVES ON THE NOVEMBER 3, 1987, GENERAL ELECTION BALLOT. Motion was made by Councilperson Skelton to approve Resolution 87-19. Second by Councilperson Gay. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Porter, Shipp, Gay, Skelton, Clarke and Mayor Malone Nays: None g. Council considered a contract for construction of Little Cedar Bayou Park. After a presentation by Director of Parks and Recreation Stan Sherwood and comments by the City Manager, motion was made b Council erson Skelton to re'ect all bids and re-bid the proiect in smaller packages. Second by Councilperson Gay. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Porter, Shipp, Gay, SP<elton, Clarke and Mayor P4alone Plays : None 10. Council considered adoption of tax rate and considered setting a public hearing date. The City Manager addressed Council and stated that Staff recommends a tax rate of 66 cents per X100 of valuation. • Minutes, Called Meeting, La Porte City Council October 19, 19$7, Page 4 Motion was made by Councilperson Skelton__that the tax rate be set at 66 cents per $100 of valuation and that a public hearing be set for November 2,. 18.7. Second by Councilperson Shipp. The motion carried, 6 ayes and 0 nays. Ayes: Councilpersons Porter, Shipp, Gay, Skelton, Clarke and Mayor Malone Nays: None 11. Administrative Reports: A. Stan Sherwood introduced Tim O'Connor and David Pippin, staff members of the Parks and Recreation Department. Mr. O'Connor presented a brief history of the Texas Games and a video made at the 1987 Texas Games was viewed by Council. The 1989 Games will be partially hosted by the City of La Porte, and help will be needed in many areas from staff and Council, as well. as interested citizens. B. In the absence of Chairman David Brady, member Dennis Dunham of the Golf Course Advisory Board made a presentation to Council on the naming of the golf course. The name selected as winner in the contest to name the golf course is La Porte's Bay Forest. Second place name was La Porte Bayshore Golf Course, and third place name was 13-a-y ~~~.~"~, If there is no conflict with this name being used elsewhere in the area, La Porte's Bay Forest will be used. C. City Manager Bob Herrera announced that there will be a Houston International Business-Expo held at Astrohall on October 22, from X4:00 to 9:00 P.M. The La Porte Bayshore Chamber of Commerce and the City will join together for a booth at the Expo. It is felt that this will be good publicity for La Porte and what it has to offer. Councilperson Skelton reported on the businesses that will be represented and the type of booth that La Porte will offer. Councilperson Porter said any volunteers to help with the booth will be welcome. 12. Council Action: Councilpersons Porter, Shipp, Gay, Skelton, Clar4ce and Mayor Plalone brought items to Council's attention. ! ! Minutes, Called Meeting, La Porte City Council October 19, 1987, Page 5 13 There being no further business to come before the Council, the meeting was duly adjourned at 8:05 P.M. Respectfully submitted: Cherie slack, City Secretary Passed & Approved this the 26th day of October, 1987 ~~~~~~~ Norman L. Malone, Mayor ~EQUEST FOR CITY COUNCIL AG•DA ITEM Agenda Date Requested: 10/19/87 Requested By: Robert T. Herrera Department: Administration Report Resolution XX Ordinance Exhibits: Ordinance No. 1563 Budget Analysis and Memorandum SUMMARY & RECOMMENDATION During the six (6) month Budget review process, heavy trash pick up removal was increased to twice a month pick up. This option was approved in May, 1987. Comparison of expenditures and revenue resulted in the recommended $1.00 a month increase for residential trash pick up during FY87-88 budget preparation. Our revenue projections in our adopted budget include the $1.00 a month fee increase, bringing the fee to $7.50 a month. Attached is an ordinance amendment to increase the fee $1.00. Staff recommends the ordinance be adopted. Action Required by Council: Adoption of the Ordinance Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: Funds Available: YES NO Approved for Citv Council Agenda Robert T. Herrera DATE City Manager • • INTER-OFFICE MEMORANDUM CITY OF LA PORTE T0: Mayor and Council FROM: Robed Herrera, City Manager SUBJ: Residen ial Solid Waste Fees DATE: October 13, 1987 Attached for your consideration is an ordinance amending our present fee for residential trash pick up by $1.00. This need has been brought about by increasing our heavy trash pick up to a twice a month service. Review of our expenditures and revenue depicts rising costs and a greater gap between the two. This was reviewed during our budget preparation and workshops. We have included the $1.00 per month fee increase in our adopted budget revenue projections, as previously stated during Council budget workshops. Staff concludes this fee increase is needed and is therefore my recommendation. . -~ - ~ • RESIDENTIAL SOLID GdASTE BUDGET ANALYSIS Personnel Material/Supply Education/Travel Maintenance Sundry DIVISION TOTAL FY 86-87 FY 87-88 423 , 56l+ ~ 506 , 64q 144,Q50 113,100 750 900 116,667 218,63b 222,?_94 197,463 908,?_25 :1,036,748 FY 86-87 Projected Expenditures Projected Revenue 06.50/month) SURPLI?S ( Deficit ) FY 87-88 Projected Expenditures Projected Revenue 06.50/month) SURPLUS (Deficit) Projected Expenditures Projected Revenue 0:7.50/month) SURPLUS (L~eficiY, ) Projected Expenditures Projected Revenue (:8.50/month) SURPLUS (Deficit) 908,225 520,026 ~1 ,o3b,748 520,026 X1,036,748 500,030 X1,036,748 680,034 iA;CREASE (DECREASE) 83,085 (31,850) 150 101,969 (24,831) 128,523 ( 38f? ,199 ) n (516,7?_2) (436,718) (356,71~~) • ORDINANCE N0. 1563 AN ORDINANCE AMENDING ARTICLE III, SECTION 12-41, SUB-PARAGRAPH (a), "GARBAGE AND TRASH," OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTS; REFLECTING A NEW RATE STRUCTURE FOR RESIDENTIAL GARBAGE AND TRASH COLLECTION; AUTHORIZING THE COLLECTION OF SALES TAX; CONTAINING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTS: Section 1. Sub-paragraph (a), Section 12-41, of the Code of Ordinances of the City of La Porte, is hereby amended, to hereafter read as follows, to-wit: "Sec. 12-41. Rates prescribed--For residences. (a) There shall be charged, assessed and collected, for garbage, trash and rubbish collection by the City from residential dwelling .units, which term shall be construed to include duplex units, individual apartment units, and individual mobile homes at mobile home parks, the sum of seven dollars and fifty cents ($7.50) per unit per month, plus applicable sales tax." Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. If any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of this ordinance shall for any reason, be held invalid, such invalidity shall not affect the remaining portions of this Ordinance, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase or clause, or part thereof, may be declared invalid. ~! Ordinance No. 1563, Page 2 ~~ Section 4. This Ordinance shall be effective from and after its passage and approval. The rates established hereunder shall be effective for billings after October 19, 1987. PASSED AND APROVED this the 19th day of October, 1987 ATTEST: ~~~~~ City Secretary APPROVED: C~~~~%w n ~~(./ City Attorney CITY OF LAPORTE BY ~ _ No an lone, Ma or ~EOUEST FOR CITY COUNCIL A~NDA ITEM Agenda Date Requested: October 19, 1987 Requested By: B. Don Skelton Department: City Council Report X Resolution Exhibits: Resolution 87-17 Resolution 87-18 Resolution 87-19 SUMMARY & RECOMMENDATION Ordinance At the Texas Municipal League conference held October 8-10, 1987, the TML Executive Board passed resolutions endorsing the passage of several amendments to be addressed by voters at the General Election on November 3, 1987. These resolutions were subsequently approved by the TML membership. The attached City of La Porte resolutions presented for your consideration at this time are based on the resolutions passed at TML. It is very important that these amendments be approved on laJovember 3, as they are beneficial to all Texas cities and their citizens. Action Required by Council: Approve Resolutions 87-17, 87-18, and 87-19 Availability of Funds: N/A General Fund Capital Improvement Other Account Number: Water/Wastewater General Revenue Sharing Funds Available: _ YES _ NO Approved for City Council Agenda Robert T. Herrera DATE City Manager • • RESOLUTION N0. 87-17 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LA PORTS SUPPORTING AMENDMENT NUMBERS 7, 8, AND 23 ON THE NOVEMBER 3, 1987, GENERAL ELECTION BALLOT WHEREAS, Amendment No. 7 on the November 3, 1987, general election ballot will, if passed, provide authority for $400 million in state general obligation bonds to finance local public facilities; and WHEREAS, Amendment No. 8 on the same ballot will, if passed, provide authority for $500 million in state general obligation bonds to finance correctional and/or MHMR facilities; and WHERE~IS, Amendment No. 23 on the same ballot will, if passed, provide authority for $400 million in state bonds for water supply, water quality, and flood control purposes; and WHEREAS, Amendments 7, 8, and 23 comprise the "Build Texas~~ program which TML actively supported during the 70th Regular Session of the Texas Legislature; and WHEREAS, the Build Texas Program, particularly Amendment No. 7, will assist Texas cities in providing needed public facilities. NOLd, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTS THAT the City Council of the City of La Porte supports P.mendments 7, 8, and 23. PASSED AATD APPROVED this the 19th day of October, 1987. CITY OF LA PORTS N rman L. Malon , Mayor ATTEST: Cherie Black, City Secretary • • RESOLUTION N0. 87-18 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LA PORTS SUPPORTING AMENDMENT N0. 17 ON THE NOVEMBER 3, 1987, GENERAL ELECTION BALLOT WHEREAS, the Texas Legislature has passed and the Governor has signed historic tort reform measures; and WHEREAS, those tort reform measures are highly advantageous for Texas cities and will provide a large measure of predictability and stability with regard to municipal liability; and I~;HEREAS, one of those tort reform measures has caused the following proposed Constitutional amendment to be placed on the November 3, 1987, general election ballot: "The constitutional amendment authorizing the Legislature to define for all purposes the governmental and proprietary functions of a municipality;" and WHEREAS, such amendment shall appear on the ballot as Amendment No. 17; and WHEREAS, the passage of Amendment No. 17 is needed to ensure meaningful and lasting tort reform for Ter.as cities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTS THAT the City Council of the City of La Porte supports the passage of Amendment No. 17, and encourages other municipal officials to also support this Amendment. PASSED AND APPROVED this the 19th day of October, 1987. CITY OF LA PORTS N rman L. Malone, Mayor ATTEST: Cherie Black, City Secretary ! ~ RESOLUTION N0. 87-19 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LA PORTS SUPPORTING ECONOMIC DEVELOPMENT INITIATIVES ON THE NOVEMBER 3, 1987, GENERAL ELECTION BALLOT WHEREAS, Texas cities actively supported economic development measures during the last regular session of the Texas legislature; and WHEREAS, economic development programs are vital to the continued fiscal health of Texas cities; and WHEREAS, Amendment No. 4 on the November 3, 1987, general election ballot will, if passed, authorize the legislature to provide for programs and to make loans and grants of public money to aid economic development in Texas; and WHEREAS, Amendment fIo. 5 on the same ballot will, if passed, authorize certain cities to aid the construction of turnpikes, toll roads, and toll bridges by guaranteeing bonds issued by the Texas Turnpike Authority; and Z~'HEREAS, Amendment No. 6 on the ballot will, if .passed, authorize the legislature to provide for state financing of the development and production of Texas products and businesses; and Z,iHEREAS, Amendment P1o. 11 on the ballot will allow local option property tax exemptions for inventory located temporarily in the state; and WHEREAS, Amendment No. 19 on the ballot will, if passed, allow the legislature to authorize $500 million in general obligation bonds to support the U.S. Department of Energy's superconducting supercollider if it is sited in Texas; and WHEREAS, these five amendments have great potential to assist Texas cities in their economic development efforts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTS THAT the City Council of the City of La Porte supports passage of Amendments ~, 5, 6, 11, and 19. PASSED AND APPROVED this the 19th day of October, 1987 CITY OF LA PORTS ~~~ ~ Norman L. Malone, Mayor ATTEST: ~ ~~~~ Cherie Black, City Secretary ~EQUEST FOR CITY COUNCIL AG~ DA ITEM Agenda Date Requested: October 26, 1987 Stan Sherwood Requested By: Joel ALbrecht Department: Comm. Development XXXX Report Resolution Ordinance Exhibits: SUMMARY & RECOMMENDAT N General contractor for construction of Little Cedar Bayou Park CLP 486-5201. In the June 1985 Bond election the voters approved the sale of bonds for construction of a Regional Park to be located along Little Cedar Bayou. A total of $1.1 million in bonds were sold. In addition the City received a grant from Texas Parks and Wildlife in the amount of $680,000. On September 11, 1987 the City opened bids for construction. The apparent low bidder was Gamma Construction with a bid of $1,732,078 and a construction schedule of 240 calendar days. The second low bid was received from Strata Build, Inc., with a bid of $1,782,000 and a construction schedule of 222 days. Staff does concur with architect's recommendation that City Council reject all bids submitted for the Little Cedar Bayou Park and instruct staff to initiate the rebidding process immediately. Action Required by Council: Reject all bids submitted for the construction of Little Cedar Bayou Park and instruct staff to start the rebid process. Availability of Funds: General Fund Water/Wastewater XX Capital Improvement General Revenue Sharing ~X Other - Texas PArks & Wildlife Grant Account Number: 011-800-801- 00 Funds Available: ~ YES _ NO Approved for City Council Agenda Robert T. Herrera DATE City Manager ~ ~ CITY OF LA PORTS INTER-OFFICE MEMORANDUM OCTOBER 13, 1987 T0: Robert T. Herrera, City Manager FROM: Joel H. Albrecht, Director of Community Developmen Stan Sherwood, Director of Parks & Recreation SUBJECT: Little Cedar Bayou Park On September 11, 1987 the City opened bids for construction. The apparent low bidder was Gamma Construction with a bid of $1,732,078 and a construction schedule of 240 calendar days. The second low bid was received from Strata Build, Inc., with a bid of 1,782,000, and a construction schedule of 222 days. We have received a recomrnendation from our Park Consultants, S.W.A.,concerning the bids for Little Cedar Bayou Park. S.W.A. is recommending for the rejection of a7.1 bids and for the rebidding of the project through smaller parcels a.e., the buildings as a separate bid, the pool as a separate bid and the sate work as a separate bid. They have suggested that this process would bring several additional_ bidders into the arena, who are speci.alasts in the respective area;, they will be bidding. The net result wi]_1 hopefully be a reduced cost to the City for the park project. Another advantage of the rebidding process is the maintaining of the quality of the Little Cedar Bayou Park. Should we use the existing bids we would need to negotiate to reduce the bid price by reducing the items and quantities, thereby reducing the overall quality of the project. As reflected in the attached recommendations for price reductions. There are some distinct disadvantages to the rebid process, they are as follows: 1. Time loss - the project would not be completed until later in the summer of 1988. The attached rebid schedule reflects a completion date of August 15th, but a more realistic date should be around September 1st. • Little Cedar Bayou Paris Memo - Robert Herrera October 13, 1987 Page 2 2. Management - the project manager caill have a greater amount of difficulty coordinating multiple contractors instead of a singular contractor due to their overlapping work areas. 3. Revenues - there will be a loss in the revenues projected in the 1987-88 budget for the pool located within the project because of the time delays. Offsetting somewhat, the loss in revenue, will be the reduction of personnel needed to maintain the park and to operate the pool. ~4. Existing pool - there will be the increased expense for the operation of the existing pool for one more season. There are some existing problems today with the rrrunicipal pool involving several leaks which need to be repaired before we operate the pool next year. The costs for the repairs have not been ascertained as of this date. Based on the recommendation from S.W.A. and our concern for quality we would lose through the negotiation process, staff does concur with S.W.A. and does recommend that all bids be rejected. We further ask that we start the rebid process immediately to not lose any additional time. JHA/SS/nb Attachments: Letter from S.t~1.A. Recommendations for price reduction Bid summary Proposed schedule for rebidding th~.swe group • ,,~' o Kelvin Platt Thomas Adams Walt Bemis William Ca-laway Gerry Campbell Dennis Couturo John E Cutter Robert Elliott Jean Marie Gatti P. Michael Gilbert Lori Hjort Roy Imamurs Robert Jacob Thomas S. James Edmond Kagi Gary Kamer Albert R. lamb III Richard taw James lee Clifton Lowe Charles S. McDaniel Justiniano Mendoza Christopher L Miller Frederick P. Pariani James Reeves R. Joseph Runco Eduardo Santaella Michael Sardine Kevin Shanley Wendy Simon Richard Thomas Oonald H. Tompkins Douglas S. Way John M. Weed Susan Whitin John Wong October 12, 1987 Mr. Robert T. Herrera City Manager City of La Porte 654 West Fairmont Parkway La Porte, Texas 77571 Attn: Mr. Ross Cox Capital Improvements Project Manager Re: Little Cedar Bayou Park (LAP 654) Dear Mr. Herrera: SWA Group recommends that all of the bids received on September 11, 1987 for Site Development of Little Cedar Bayou Park be rejected and that the bid documents be restructured into several separate bid packages under the supervision of the City of La Porte's Construction Management Consultants and in coordination with the appropriate City of La Porte staff. The bids received ranged from a low of $1,732,078.00 to a high of $2,047,000.00. Ten 'Add' Alternates and one 'Deduct' Alternate were received with the bids. Separate bids for the fishing pier ranged from a low of $39,848.00 to a high of $46,000.00 The minimum acceptable park development package is as follows: Base Bid $1,732,078.00 Alternate Two (Wave Pool Equipment 146,108.00 Fishing Pier 39,848.00 Total $1,918,039.00 Sausatib Laguna Beach Houston Dallas Boston Florida This total is $353,369.00 or 22.6 over the project budget of $1,564,665.00 1245 Wiest 18thStreet Houston. TX 77008 713-868.1878 Mr. Robert T. Herrera ' '• ~- City of La e / (LAP654) ~.- October 12,7 / Page 2 SWA has investigated methods of reducing the • construction costs, but these cuts drastically reduce the quality of the Park. _ ~. ~ w ~ ~z .- ~ ~ i~u? i_ . ,. - Th~e inherent nature of this type of park construction requires the labors of many different crafts and, _ therefore,•-minimizes the number of interested general contractors~~willing to construct park projects. Reorganizing the park construction into smaller acceptable packages will increase the number of bidders and create a more competitive bidding effort. Prior to releasing the documents, SWA will incorporate design revisions that have been identified in the review process since the receipt of bids. Attached for your review is a Proposed Schedule for the rebidding effort, Bid Summary and Recommendations for Price Reduction. We are prepared to begin the effort immediately. If I can be ~€~further~assistance please call me, Sincerely, ~~ John Cutler Pr' pal Attachments: - Proposed Schedule for Re-Bidding - Bid Summary - Recommendations for Price Reduction JC/d LAP654/Job cc: Mr. Pat O'Mally - City of La Porte Mr. John Joerns - City of La Porte Via ROT/Direct The SWA Group 1245 West 18th Strut Houston, TX 77f~ 7t3-868.1878 • iKr. Robert T. rrera " City of La Po~ / (LAP654) October 12, 1987 Page 3 ~~ P80POSBD Rg-BID SCHBDQLB FOY LITTLB CSD1~lB B1~lY0II PEA ~LaP 654j Identify Bid Package 10/13/87 to 10/20/87 Prepare Hid Package 10/20/87 to 11/19/87 Advertise; ,for Pre-Qualification of Bidders 10/21/87 Close Pre-Qualification Period ;___ 11/04/87 Release Plans for Bidding ~ 11/11/87 Receive Bids 12/03/87 _ Review Bids ~ Recommendation of Award 12/14/87 " Preparation of Contracts 12/15/87 to 12/30/87 Begin Construction 1/04/88 Complete-Construction 8/15/88 (Construction Time is anticipated to be (220) Calendar Days. the sWA c3nxip 1245 VNest 18th Street Houston. TX 770QA 713-888.1878 .. ~EQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 10-19-87 Requested By: C. ELDRIDGE Report Department: REV. COLLECTIONS Resolution Exhibits: Calculation of Effective Tax Rate SUMMARY & RECOMMENDATION Ordinance State property tax laws require if the proposed tax rate goes over the three percent limit above the Effective Tax Rate, the governing body must take a record vote on a ~~proposal to consider the tax increaset~. The governing body must also schedule a public hearing on the proposal. This hearing must be at least seven days after the vote and published notice for public hearing. Following the public hearing at a later date the governing body may hold a public meeting to adopt the rate and pass the tax rate ordinance. The tax rate proposed ($.66/$100) is three percent above the Effective Rate and will invoke the public hearing and notice requirements. Council may consider November 2, 1987 for a public hearing date. The following regular meeting of November g, 1987 would be the first date available for adoption of the tax rate. The notice requirements specify results of this vote will be published with the meeting notices normally required. Action Required by Council: Formal motion by Council calling for proposal to consider the tax rate increase above the Effective Rate and date set for public hearing. Availability of Funds: General Fund Capital Improvement Other Account Number: Approved for City Council Agenda Robert T. Herrera City Manager Water/Wastewater General Revenue Sharing Funds Available: _ YES _ NO DATE • CITY OF LA PORTS INTER-OFFICE "1EMORANDUt-i T0: Mayor P~[alone & City Council FROP•1: Robert T. Herrera City ;9anage~T~~ DATE: July 20, 1987 SUBJECT: Recommended Budget Rate for FY 87-88 It is staff's recommendation that Council adopt a budget with a tax rate of 66 cents per 100 dollars valuation (.66/$100 valuation). This amount will smooth over the loss of $290,000 in Federal Revenue Sharing, assist in paying for operational needs to maintain new facilities generated by the City's Bond Programs and minimize the use of the General Fund to balance the budget. The adopted tax rate should be structured to protect the overall credit worthiness of the General Fund and to maintain stable and reliable City programs which deliver a service. The following factual conditions require serious considerations when adopting a tax rate for La Porte's future. 1. Loss in Revenue Sharing of $290,000 or .03 cents of tax rate used for operations and capital outlay. 2. 1/2 cent of tax rate is allocated to cover salaries of employees connected with capital irnprovement projects generated by our Bond Programs. This level is expected to increase to 1 cent for FY 88-84. 3. An additional $15,000 or 1/6 cent of tax rate is necessary in FY 88-8Q for funding a full year of tcao police officers added in FY 87-88 (g month operations budgeted). 4. Loss of $15,000 or 1/6 cent of tax rate in interest income is projected for FY 88-89. 5. A 2~ increase in operations is projected for 1988-89 to offset rising insurance premiums, follow through of Pay for Performance Plan, increases in utility costs (electrical, gas, telephone, water) in the amount of $198,000 or 2.25 cents. • Page Two July 20, 1987 RE: Recommended Tax Rate for FY 87-88 6. P~taintaining credibility with "few York; Bond Rating agencies which consider such things as: o Overall governmental structure with special concerns to the sound administration of La Po rte's fiscal policies. o Effectiveness of capital planning and the timely execution and completion of current capital projects. o Effectiveness of current fiscal strategies tempered by long range fiscal planning. o Quality of revenue administration - passive vs. active collector of taxes o Reputation for prudent financial management o Conditions of the physical plant improvements o Contingent liabilities o Debt fund management and growth philosophies. JJ/tla