HomeMy WebLinkAbout1988-03-14 Public Hearing and Regular Meeting
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MINUTES OF THE PUBLIC HEARING AND REGULAR MEETING
LA PORTE CITY COUNCIL
MA R C H 1 4, 1 9 8 8
1. The meeting was called to order by Mayor Malone at 6:00
P.M.
Members of City Council Present: Mayor Norman Malone,
Councilpersons Ed Matuszak, John Lloyd, Alton Porter
(arrived at 6:10 P.M.), Mike Shipp, Deotis Gay (arrived at
6:05 P.M.), B. Don Skelton, Jerry Clarke
Members of City Council Absent: Councilperson Betty Waters
Members of City Staff Present: City Manager Bob Herrera,
City Attorney Knox Askins, City Secretary Cherie Black,
Administrative Assistant to the City Manager Janie Luna,
Director of Public Works Steve Gillett, Director of
Community Development Joel Albrecht, Chief Building
Official/Zoning Administrator Ervin Griffith, Director of
Parks and Recreation Stan Sherwood, Police Chief Charles
Smith, Finance Director Jeff Litchfield, Purchasing Manager
Louis Rigby, Assistant City Attorney John Armstrong
Others Present: Doug Latimer and Janet Graves, Planning
and Zoning Commission; Phil Roter, Kip-Lee CATV, Inc.;
Linda Westergren; Dr. Joe Mock; Charles Young; Janet Gray
Wahrlich; Adair Sullivan; Lynwood Anderson; Joe Todd, Mr.
Clause, Dr. Hurley, representing DeMolay; 21 citizens
2. The invocation was given by Mayor Malone.
3. The Mayor proclaimed International DeMolay Week.
4. The Mayor called to order the public hearing on the
six-month review of the City of La Porte Zoning Ordinance
and the City of La Porte Zoning Map, and the interim sign
ordinance.
Director of Community Development Joel Albrecht reviewed
proposed changes and procedures recommended by the Planning
and Zoning Commission during their six-month review, and
several recommended changes in the zoning map. He also
reviewed the 3/4 vote by Council to overrule Planning and
Zoning Commission decisions, and the interim sign
ordinance.
After review by Mr. Albrecht, the Mayor asked for public
input.
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Minutes, Public Hearing and Regular Meeting
La Porte City Council
Harch 14, 1988, Page 2
Hs. Linda Westergren addressed Council regarding the sign
ordinance and thanked all involved for their hard work in
developing the ordinance. She asked Council to consider
the provision in the interim sign ordinance that addresses
not being able to replace signs that are 50 percent damaged
and asked that existing signs be l'grandfathered" when the
final ordinance is adopted. She also asked for
consideration of the landscape requirements as regards
percentage of landscaping required. The 3/4 vote was also
addressed by Hs. Westergren. She felt that Council has
always made decisions by simple majority vote, and that
this should not change.
Dr. Joe Mock stated to Council that he was in complete
agreement with Ms. Westergren.
Charlie Young addressed Council and congratulated Planning
and Zoning and Staff on what they had done on billboards.
He also addressed the zoning of the "Broadway strip." He
wishes it to remain R-1. He also requested that an area on
Nugent Street be rezoned to R-1. He also stated that he is
against the three-quarter vote of Council to overturn
Planning and Zoning decisions.
Ms. Janet Gray Wahrlich addressed Council regarding the
zoning map change request on the Fairmont Parkway area.
She is also opposed to the three-quarter vote issue. She
also addressed landscaping requirements and application
procedures.
Mrs. Adair Sullivan addressed Council regarding lots 34-41
on Nugent Street. They are the only lots on South Nugent
that are not R-1, and she feels that they should be rezoned
from R-2 to R-1. She is also in favor of City Council
retaining what power they have (in regards to the 3/4
vote).
Councilperson Skelton requested that a letter from Olsen
Sign Company be read into the public hearing. The Hayor
did so, and it appears as a part of these minutes.
Councilperson Skelton made reference to the methods Hr.
Olsen uses in repairing/replacing his signs, and asked that
consideration be given to the part of the sign ordinance
addressing replacing of off premise signs.
A letter from Hr. Bob Pizzitola of La Porte State Bank was
also read, requesting consideration of the portion of the
sign ordinance dealing with replacement of signs. That
letter also appears as part of these minutes.
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Hinutes, Public Hearing and Regular Meeting
La Porte City Council
Harch 14, 1988, Page 3
Comments that had been received by mail previous to the
meeting are made a part of these minutes.
Councilperson Clarke commented that the workshop scheduled
on the ordinance and map did not have to be on a Honday
night as far as he was concerned. Consensus was that the
workshop meeting could be held after the regular meeting on
Harch 28.
There being no further input, the Mayor declared the public
hearing closed.
5. Council considered approving the minutes of the public
hearings and regular meeting of Council held February 22,
1988.
Motion was made bv Councilperson Matuszak to approve the
Februarv 22 minutes as presented. Second by Councilperson
Porter. The motion carried, 7 ayes and 0 nays.
(Councilperson Gay was away from the table.)
Ayes: Councilpersons Lloyd, Hatuszak, Porter, Shipp,
Skelton, Clarke and Mayor Malone
Nays: None
6. Lynwood Anderson addressed Council regarding portable signs
and their importance to the small businessman.
7. Council considered an ordinance adopting interim sign
regulations.
The City Attorney read: ORDINANCE 1501-B - AN ORDINANCE
AMENDING ARTICLE 3, OF ORDINANCE 1501, THE CITY OF LA PORTE
ZONING ORDINANCE, PROVIDING NEW DEFINITIONS OF
FREE-STANDING SIGN OR GROUND SIGN, IDENTIFICATION SIGN, OFF
PREMISE SIGN, ON PREMISE SIGN, SETBACK, SIGN MEASUREMENT,
SIGHT TRIANGLE, AND SIGN; FURTHER AHENDING ARTICLE 5,
SECTION 5-600; ARTICLE 5, SECTION 5-700; ARTICLE 6, SECTION
6-400; ARTICLE 6, SECTION 6-500; ARTICLE 7, SECTION 7-500;
AND ARTICLE 7, SECTION 7-600 TO PROVIDE REGULATIONS FOR THE
LOCATION AND HEIGHT OF SIGNS WITHIN THE CITY OF LA PORTE;
FURTHER ADDING A NEW SECTION, BEING ARTICLE 10, SECTION
10-1000 INTERIM SIGN REGULATIONS AS A SINGULAR REFERENCE
POINT TO ALL THE FOREMENTIONED CHANGES; PROVIDING THAT ANY
PERSON VIOLATING THE TERMS OF THIS ORDINANCE SHALL BE
DEEMED GUILTY OF A MISDEMEANOR AND SHALL UPON CONVICTION BE
FINED A SUM NOT MORE THAN ONE THOUSAND DOLLARS ($1,000.00);
FINDING COMPLIANCE WITH THE OPEN HEETINGS LAW; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE
HEREOF.
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Minutes, Public Hearings and Regular Meeting
La Porte City Council
March 14, 1988, Page 4
Motion was made by Councilperson Shipp to adopt Ordinance
1501-B as read bY the City Attornev. Second by
Councilperson Porter.
Motion was made by Councilperson Skelton to amend the
Ordinance to exclude the rule on 51% for rebuilding damaged
signs until the permanent sign ordinance is adopted.
Second by Councilperson Clarke.
Assistant City Attorney John Armstrong recommended that an
amendment of this type not be drawn at the table; that if
Council wished an amendment he would be happy to do so and
bring it back to Council.
Motion was made by Councilperson Gay to table the
ordinance. The motion died for lack of a second.
Suggestion was made by the City Manager that in the interim
perhaps if any damaged signs occurred, the owners could
come before the Council for permission to replace their
signs.
The City Attorney advised against more delay as far as the
interim sign ordinance and the lifting of the sign
moratorium is concerned.
The vote was taken on the amendment and failed, 5 nays and
3 ayes.
Ayes:
Nays:
Councilpersons Gay, Skelton and Clarke
Councilpersons Lloyd, Matuszak, Porter, Shipp and
Mayor Malone
The original motion was voted, and carried 8 ayes and 0
nays.
Ayes: Councilpersons Lloyd, Matuszak, Porter, Shipp, Gay,
Skelton, Clarke and Hayor Halone
Nays: None
8. Council considered an ordinance approving transfer of cable
TV franchise from Kip-Lee CATV, Inc., to Prime Cable of
Fort Bend, L.P., for final reading.
Mr. Phil Roter, representing Harte-Hanks and Prime Cable,
addressed Council regarding BET (Black Entertainment
Television), that is not currently carried by the cable
company. Harte-Hanks and Prime Cable are planning to
launch a survey for customers and non-customers regarding
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Minutes, Public Hearings and Regular Meeting
Harch 14, 1988, Page 5
the addition of BET to their cable system. If the need and
desire is there to carry the product, it will be added.
He also announced that CSPAN will be added in June, and
also American Movie Classics.
The City Attorney read: ORDINANCE 1175-A - AN ORDINANCE
GRANTING THE PRIOR CONSENT OF THE CITY COUNCIL OF THE CITY
OF LA PORTE, TO THE ASSIGNMENT BY KIP-LEE CATV, INC., DBA
LA PORTE CABLE TELEVISION, A TEXAS CORPORATION, OF ITS
FRANCHISE AGREEHENT WITH THE CITY OF LA PORTE, AS EXPRESSED
IN CITY OF LA PORTE ORDINANCE NO. 1175, PASSED AND APPROVED
ON FIRST READING ON NOVEMBER 28, 1979, AND ON FINAL READING
ON JANUARY 9, 1980; APPROVING THE ASSIGNMENT OF SUCH
FRANCHISE TO PRIME CABLE OF FORT BEND, L.P., A LIMITED
PARTNERSHIP WHICH IS AN AFFILIATE OF PRIME CABLE; REQUIRING
THE ASSIGNEE TO EXECUTE AND FILE WITH THE CITY SECRETARY OF
THE CITY OF LA PORTE ITS ACCEPTANCE OF THE TERMS OF
ORDINANCE NO. 1175, AND AGREEING TO COMPLY WITH ALL THE
PROVISIONS THEREOF; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilperson Gay to adopt Ordinance
1175-A as read by the City Attorney. Second by
Councilperson Clarke. The motion carried, 8 ayes and 0
nays.
Ayes: Councilpersons Lloyd, Matuszak, Porter, Shipp, Gay,
Skelton, Clarke and Mayor Malone
Nays: None
9. Council considered approving a resolution authorizing the
Police Department to submit a grant request to assist in
funding a Crime Suppression Task Force.
Motion was made by Councilperson Skelton to approve
Resolution 88-5, authorizing the Police Department to
submit a grant request. Second by Councilperson Matuszak.
The motion carried, 8 ayes and 0 nays.
Ayes: Councilpersons Lloyd, Matuszak, Porter, Shipp, Gay,
Skelton, Clarke and Mayor Malone
Nays: None
10. Council considered approving an interlocal agreement with
Harris County Development for unsafe building demolition.
Motion was made bv Councilperson Matuszak to approve the
interlocal agreement with Harris County Development
Agency. Second by Councilperson Porter. The motion
carried, 7 ayes, 0 nays, 1 abstain.
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Minutes, Public Hearings and Regular Meeting
La Porte City Council
March 14,1988, Page 6
Ayes: Councilpersons Lloyd, Matuszak, Porter, Shipp,
Skelton, Clarke and Mayor Malone
Nays: None
Abstain: Councilperson Gay
11. Council considered authorizing the City Attorney to prepare
a reciprocal agreement for use of Sylvan Beach Convention
Center/School facilities.
Motion was made bY Councilperson Matuszak to authorize the
City Attorney to prepare a reciprocal agreement. Second by
Councilperson Porter.
After discussion, motion was made by Councilperson Skelton
to tag this item until the March 28 meeting.
12. Council considered awarding a contract for construction of
two metal buildings at La Porte's Bay Forest Golf Course
for cart storage and maintenance facility.
Motion was made bY Councilperson Lloyd to award the
contract for construction of two metal buildings to Moore
and Moore General Contractors, Inc., in the amount of
~6,~85. Second by Councilperson Skelton. The motion
carried, 8 ayes and 0 nays.
Ayes: Councilpersons Lloyd, Matuszak, Porter, Shipp, Gay,
Skelton, Clarke and Mayor Malone
Nays: None
13. Council considered approving a proposal for management
information systems review and planning.
Motion was made by Councilperson Porter to approve the
proposal for management information systems review and
planning. Second by Councilperson Shipp. The motion
carried, 8 ayes and 0 nays.
Ayes: Councilpersons Lloyd, Matuszak, Porter, Shipp, Gay,
Skelton, Clarke and Hayor Malone
Nays: None
14. Council considered a consent agenda, as follows:
A. Consider awarding bid for Police Department forms
B. Consider awarding bid for two police vehicles
C. Consider awarding bids for two one-ton trucks
D. Consider awarding bid for top dresser
E. Consider awarding bid for two 20-hp tractors
F. Consider awarding bid for triplex reel mower
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Minutes, Public Hearing and Regular Meeting
La Porte City Council
March 14, 1988, Page 7
G. Consider awarding bid for riding sand rake
H. Consider awarding bid for three riding greens mowers
I. Consider awarding bid for two off-road utility vehicles
J. Consider awarding bid for two 7-gang reel mowers
K. Consider awarding bid for riding 72" out front rotary
mower
L. Consider awarding bid for tri-plex reel mower
M. Consider awarding bid for two flail mowers
N. Consider awarding bid for boom flail mower
O. Consider awarding bid for 200 gallon sprayer and wheel
mounted sprayer
P. Consider awarding bid for three 44-hp tractors
Q. Consider awarding bid for greens aerator
R. Consider awarding bid for reel and bed knife sharpening
package
S. Consider awarding bid for golf course accessories
package
Councilperson Gay requested item B be pulled for
discussion. Councilpersons Lloyd and Gay requested item Q
be pulled for discussion. Councilperson Gay requested item
S to be pulled for discussion.
Motion was made by Councilperson Lloyd to approve the
consent agenda with the exception of items B, Q, and S.
Second by Councilperson Matuszak. The motion carried, 8
ayes and 0 nays.
Ayes: Councilpersons Lloyd, Matuszak, Porter, Shipp, Gay,
Skelton, Clarke and Mayor Malone
Nays: None
After discussion, motion was made by Councilperson Porter
to award the bid for two police vehicles as recommended bY
staff. Second by Councilperson Matuszak. The motion
carried, 8 ayes and 0 nays.
Ayes: Councilpersons Lloyd, Matuszak, Porter, Shipp, Gay,
Skelton, Clarke and Mayor Malone
Nays: None
After discussion, motion was made by Councilperson Gay to
award the bid for a greens aerator as recommended by
staff. Second by Councilperson Shipp. The motion carried,
8 ayes and 0 nays.
Ayes: Councilpersons Lloyd, Matuszak, Porter, Shipp, Gay,
Skelton, Clarke and Mayor Malone
Nays: None
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Minutes, Public Hearing and Regular Meeting
La Porte City Council
March 14, 1988, Page 8
After discussion, motion was made by Councilperson Gay to
award the bid for golf course accessories package as
recommended by staff. Second by Councilperson Lloyd. The
motion carried, 8 ayes and 0 nays.
Ayes: Councilpersons Lloyd, Matuszak, Porter, Shipp, Gay,
Skelton, Clarke and Mayor Malone
Nays: None
15. Administrative Reports: The City Manager reported on the
visit of Mayor Henry Cisneros on March 2 and 3. He asked
that Council be prepared to review this further and begin
some long range planning at the workshop on March 28.
Police Chief Charles Smith reported that the radios have
been received from the 100 Club and they will consider
making a formal presentation in the near future.
16. Council Action: Councilpersons Porter, Shipp, Gay,
Skelton, Clarke and Mayor Malone brought items to Council's
attention.
17. Council adjourned into executive session under V.A.T.S.
Article 6252-17, Section 2(E) (Legal) at 8:50 P.M., to
discuss contractual matters regarding airport leases.
Council returned to the table at 9:15 P.M.
18. There being no further business to come before the Council,
the meeting was duly adjourned at 9:15 P.M.
R~1);:Z
Cherie Black, City Secretary
Passed & Approved this
the 28th day of March,
1988
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Norman L. Malone, Mayor
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LA PORTE
roc amatian
IllJ her_:
The Otui.eJt 06 Ve.Mofuy JA a. c.hMa.c.;teJt btUlcUng
o~ga.niza.tion 06 young men 6~om thlnteen to
twenty-one yeaM 06 a.ge, who Me .6eelUng to
p~epMe them-6 e1.vu to bec.ome befteJt c{tizen.6
and lea.deJt.6 60~ tomo~ow by deve1.oping tho.6e
:tJr..a.i:t6 06 c.hCVl.a.c.;teJt wlUc.h ha.ve .6~engthened
good men 06 a..U.. a.gu; a.nd
WHEREAS, the o~ga.rU.za.tion ha..6 c.aJVUed out the a.60~ement.[oned
goa.l.6 60~ .6ix:ty-nine yeaM tMough p~og~ 06 athletic. c.ompe:tU:.ion,
.60Ua.l a.c.t-<.vlly, c.ommunliy .6eJtvic.e a.nd c.hCVl.lia.ble ptr..ojew; a.nd
WHEREAS, the membeJt.6 06 JOHN WAYNE CHAPTER ~ ob.6eJtve the
yeaJt 06 1988 a..6 the 69th AnrU.VeJt.6MY 06 the O~deJt 06 Ve.Mofuy .60 a..6 to
. e.xempU6Y to a..U.. c{tizen.6 heJte a.nd eveJtywheJte thw ma.ny a.c.t-<.v-<.tiu
a.nd to tendeJt ~ec.ogrU.tion to thw milUon.6 06 SerU.O~ Ve.Mola.y.6.
NOW, THEREFORE, I, NORMAN MALONE, MAYOR 06 the City 06 La. Po~e,
do heJteby p~oc1.cUm the week. 06 MCVl.c.h 13-20, 1988, a..6
INTERNATIONAL V~~OLAY WEEK
in the Clly 06 La. Po~e, a.nd c.a..U.. upon OWl. c.li-<.zen.6 to join in .6a.lut-<-ng
the young men 06 the Otui.eJt 06 Ve.Mola.y, a.nd in exp~u.6ing OWl. g~e6ul
a.pp~ec1.aUon 60~ the 6ine exa.mplu .6et by them in c.o~builng to the
wel6Me 06 OWl. c.ommunliy by a.d~u.6ing them-6e1.vu to the buil.d-<.ng 06
good c.haJta.c.;teJt a.mong OWl. youth; theJteby a.-<.d-<.ng in the deve1.opnent 06
lea.deJt.6h-<.p 60~ tomo~ow.
I N WITNESS WHEREOF, I ha.ve heJteunto .6 et my hand a.nd c.a.U.6 ed the
Se.a.l 06 the Clly to be a.6Mxe.d heJteto, tlU.6 the 14th day 06 MMC.h, 1988.
No~a.n L. Malone, Ma.yo~
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STATE OF TEXAS
COUNTY OF HARRIS
CITY OF LA PORTE
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NOTICE OF PUBLIC HEARING
In accordance with Ordinance 1501, the City of La Porte Zoning
Ordinance, notice is hereby given that the La Porte City Council
will conduct a public hearing at 6:00 P.M. on the 14th day of
March, 1988, in the Council Chambers of the City Hall, 604 West
Fairmont Parkway, La Porte, Texas, for the purpose of receiving
public input on the six-month review of the City of La Porte Zoning
Ordinance, #1501, and the City of La Porte Zoning Map. The review
of the Zoning Map will specifically address the following:
All of Block 93, Bayfront Addition to the Town of La Porte,
Harris County, Texas. Requested change from R-1 to General
Commercial.
2.984 acre tract out of the W. M. Jones Survey, La Porte,
Harris County, Texas, and being out of that 198.898 acres of
land shown as Tract 3 on the plat of the Fairmont Park area by
Shaner, Hicks & Cherry on December 3, 1978. Requested change
from R-3 to Neighborhood Commercial.
1.239 acre tract out of the W. M. Jones Survey, La Porte,
Harris County, Texas, and being out of that 198.898 acres of
land shown as Tract 3 on the plat of the Fairmont Park area by
Shaner, Hicks & Cherry on December 3, 1978. Requested change
from R-3 to Neighborhood Commercial.
The review of the text of the Zoning Ordinance will
specifically address definitions; landscaping requirements; parking
requirements; accessory structure requirements; interim sign
regulations; zoning procedures, including requiring three-fourths
(3/4) vote of City Council to overrule decisions of the Planning
and Zoning Commission; and correction of typographical errors.
Citizens wishing to address this public hearing on the above
subjects may do so in writing, addressed to the City Secretary,
P.O. Box 1115, La Porte, Texas 77571. Citizens wishing to address
the Council during the Public Hearing will be required to sign in
before the meeting is convened.
CITY OF LA PORTE
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Cherie Black
City Secretary
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1&\ LA PORTE
. STATE BANK
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February 12. 1988
Mr. Norman Malone. Mayor
City of La Porte
604 West Fairmont Parkway
La Porte. TX 77571
Dear Mr. Malone:
I am writing this letter to ask your consideration on behalf of
La Porte State Bank regarding the action of the interim sign
ordinance by the Planning and Zoning Committee last evening.
While the bank certainly supports proper. attractive. and safe
signage. the one issue which deals with existing off-premise
signage and the inability for replacement of that sign in the
event of damage does create some concern. Based on the approval
last evening. signs. including our GUS sign and several bill-
boards along Hwy. 146. could not be repaired or replaced should
damage exceeding 50% of the replacement value occur. Those
individuals that were present last evening voiced concern that a
substantial dollar investment has been made in both real estate
and sign construction which could create substantial harm if sign
replacement is not allowed. There was some discussion that
existing signs which were properly permitted could be grand-
fathered and allowed to be replaced by the owners. This item
did not find its way into the interim ordinance. Needless to
say. the investment in our sign. which exceeds $35.000. could
create quite a hardship if it were damaged either by natural
causes or vehicular traffic and we were unable to repair that sign.
Our objective in erecting the GUS sign was twofold; first. to a
assist in the identification of the bank's location, and, second,
to provide a no cost community service announcement vehicle. At
present, the community service announcements represent approxi-
mately 75% of the total sign usage.
I would appreciate your strong consideration in granting this one
variance in the interim sign ordinance as well as in the permanent
sign ordinance when it is completed.
Sincerely.
~43 ~/1U/J7r"
Bob Pizzitola
President
BP/jmm
cc: Doug Latimer, Chairman of Planning and Zoning
David Brady. President of Chamber of Commerce
BI5 HighwaJ 146 South
P. O. Box 1457
La Parte. Texas 77571
713/471-2911
e
e
INTER-OFFICE MEMORANDUM
Subject:
Bob Herrera, City Hanager
Ervin J. Gl~iffith7Building Official/ t;:{), .4- n
Zoning Administrator ~cJ ~~
Joel H. Albrecht, Director of Community Development ,-
Six Month Review of City Zoning Ordinance No. 1501
To:
From:
Through:
Date:
February 23, 1988
Attached is a draft copy of the Six Month Review to Ordinance No.
1501, which has been recommended for favorable consideration to the
City Council by the Planning & Zoning Commission. All proposed
amendments have been incorporated into the text. All changes are
indicated by means of vertical black bars located in the right margin.
An index of all proposed amended changes has been included in this
pacl(et.
Also included are three map exhibits. Maps A & B indicate the
three zoning reclassifications recommended for approval by the Planning
& Zoning Coomission. Zoning boundary lines are drawn on these exhibits
as they will appear on the City's Official Zoning Map if the changes
are adopted by Counc il. Map A concerns Block 93; Bayfront
Subdivision. Map B concerns two tracts located in the 9900 Block of
West Fairmont Parkway.
Map C involves interpretive changes being made in the Myrtle Creek,
W. Main area. These changes are being made in accordance with Section
2-700 of the zoning ordinance. The purpose of these changes is to
shift zoning lines so they coincide with property lines, rather than
bisecting tracts. As these changes do not require Council action, this
exhibit is included for informational purposes only.
The Staff and the Planning & Zoning Commission would like to point
out to the City Council that Section 11-507(8) of the proposed Six
Hon th Rev iew dra ft for the Zon ing Ord inane e does include a pa ragraph
concerning existing p~rmissive legislation on the "3/4 rule". If the
City Council kept this paragraph in the draft, it would require
three-fourths of the members of the City Council voting favorable to
overturn a recommendation for denial by the Planning & Zoning
Commission. It would only take a simple majority to deny a favorable
recommendation from the Planning & Zoning Commission.
e
e
Bob Herrera
Six Month Review
Page 2
The City Staff discussed the legislation Hith the legal counsel for
the Texas Municipal League. They told the City of La Porte that "most
cities did utilize the 3/4 rule and that the Texas Municipal League
favored this usage, but being permissive, the City Council must rule on
it before adoption".
The remainder of this packet is comprised of background reports and
exhibits pertaining to the three proposed zoning reclassifications.
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November 13, 1987
Map Review Request By:
R.L. Reeder
Daryl T. Van Deventer
D. E. Stevlart
Kamal S. Sheena
John Locke
Requested Zone Change:
R-1 Low Density Residential to
General Commercial (G.C.)
Property Location:
All of Block 93; Bayfront Subdivision
Background
This block is located on the south side of East Main Street between'
South Utah and South Idaho (see exhibit #1). The entire block is zoned
as R-1 Low Dens i ty Res ident ial. It is bordered (as shown on exhib it
#1) to the north and east by General Commercial property.
There are presently six commercial buildings and two single family
residences located on Block 93. The ten lots fronting on East Main
Street are undeveloped (see exhibit #2).
All owners of property on this block have contacted the City to
request this change.
Analysis
As noted in the background
bordered on two sides by G.C. zone.
in any of the R-1 zone immediately
exhibit 112).
section, this block is presently
There is no commercial development
south or east of this property (see
Further, the City's Land Use Map (exhibit #3) indicates commercial
use extending into this block.
e
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Map Review Request/Block 93
November 13, 1987
Page 2
Conclusion
Based on the commercial and residential development patters in this
area and the use pattern indicated on the Land Use Map, a
reclassification of this block to General Commercial will not have a
major impact on the City's Comprehensive Plan.
Recommendation
Reclassify all of Block 93; Bayfront as General Commercial.
Planning & Zoning Commission Recommendation
After reviewing public input and the facts relevant to this matter,
the Planning & Zoning Commission recommends the rezoning of the above
described property from R-1 Low Density Residential to General
Commercial (G.C.).
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Daryl T. Van Deventer
Rt. 5, Box 88-A-2
Caldwell, Texas 77836
November 16, 1987
city Secretary
P.O. Box 11 1 5
La Porte, Tx 77571
Dear Sir;
This letter is in regards to the review of the City of
La Porte Zoning Ordinance, #1501, and the city of La Porte
Zoning I-iap.
I, Daryl T. Van Deven ter as o'\m.er of Lots 20 & 21, Block 93,
Bayfront Addition to the tOlvn of La Porte, Harris County,
Texas, am in favor of the requested change from R-1 to
General Commercial.
Daryl T. Van TIeventer
~~~~Z
, \
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. ,
THE STATE OF TEXAS
COUNTY OF BURLESON
'I'he foregoing instrument was ackowledged before me on this the
16th day of November, 1987, by Daryl T. Van Deventer.
P /~i!JlJLc ~ III Un{JVJL11^ .
NOI'ARY PUBLIC IN AND FOR
THE STATE OF TEXAS
MY COMoUSSION EXPIRES: '? -II -q I
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August 24, 1981
_ ~~_"......=.-_c..,...-~-~..,.,.....""",:;......-.-=--..-... .- .
City of LaPorte
P.O. Box 1115
-.=::.:--.::~QI:j:e, Texas 77571
Attn:' Hr. David Paulissen
.....--=-~.. Building Inspector
Dear Sir:
In regards to the proposed zoning changes; specifically the
Northeast section of the city; we, as property owners would like
to request a' review of this ordinance. We feel that due to sone
oversite on the Plarming I:epartrrent's part, we have been classifiE.:d
as. Residential. We would like to request our existing property
be reclassified with a General Comrercial classification.
The legal descriptions of the concerned properties are:
Block 93, Lots 20 & 21, Bayfront to LaPorte (VanI:eventer)
Block 93, Lots 17, 18, 19, Bayfront to LaPorte (Reeder)
l"~.__
We feel' classification as Reside~tiai would hinder all' parties
involved;' the City of LaPorte, by the way of loss of tax revenues,
- and ourselves, the long term loss of selling ou~: porperty for
residential use. Because of the locations, we feel certain the
possibility of residential building is highly irrprobable.
Thank you for your tirre and consideration of this matter.
We will be anticipating an early resolution to this problem that
will be s?itisf~ctory to all parties concerned.
Sincerely,
R. ,L. Reeder "
() ;j \lcll.~
oar] 1 T. VanD3venter
./7 ;7'"1/ /j ~
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Plant
instrument
Testing, inc.
'August 2o-~
111 SOUTH UTAH STREET
LAPORTE, TEXAS 77571
PHONE: (713) 470-0441
fJu..../~ no/,:/; b~4r<.
l'1e.e-fI"J cp,i1.f/daJ:',
;YJ ^ I re.J / e..w .
J.9-a7'"'W~ ._, -~P~~b~<.L.:J""'<<"
City of La Porte
PO Box 1115
La- Portsi.d Texas~-775'71
. '--"~. --. _. .-..,....... .-...,.,~_.. .
Attn: Mr. Dave paulison
Building Inspector
Dear Sir:
In regards to the proposed zoning changes; specifically the
Northeast section of the city, we, as property owners would like to
request a review of this ordinance. We feel that due to some oversite
on the Planning Department's part, we have been classified as
Residential. We would like to request our existing property be re-
classified with a General Commercial classification. The legal
descriptions of the concerned properties are:
, _, __ ,~<?T..S,_1~-__~_._~~,Lo.<;!._Q3_" ~ayfr9I,ttd.J:Q. La Porte
LOTS 10 - 13 BLOCK 93, Bayfront to La Porte
We feel classification as Residential would hinder all parties
involved - the city of La Porte - by the way of loss of tax revenues,
and ourselves - the long term loss of selling our property for
.. resfdElIiti'afuse. "'Because of the locations, we feel certain the pos-
sibility of residential building is highly improbable. Not only
that, we would not be able to recoup the initial investments made
strictly as a Commercial purchase.
Thank 'you for your time and consideration of this matter. We
will be anticipating an early resolution to this problem that will
be satisfactory to all parties concerned.
Sincerely,
D~.~t~44~esident
Plant Instrument Testing, Inc.
fii~1eeW'
R.L. Reeder
DES/RLR:dl
FROM THE,OESK OF ~. _ . "'e .-
~'KAMAL S, SHEENA. M,D.. F,&', ' - -,
DIPl.OMATE OF AMERICAN BOARD OF S~Y
7000 FANNIN, SUITE 1140
HOUSTON. TEXAS 77030
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TELEPHONE 790-0300
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KAMAL S. SHEENA. M.D.
7000 FANNIN. SUITE 1140. HOUSTON. TEXAS 77025
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COiJE tNfOHCEMENI
November 17, 1987
City Secretary
P.O. Box 1115
La Porte, Texas 77571
Re: Hearing on Review Qf the
Text of the Zoning Ordinance
To Whom It May Concern;
It is my impression that the zoning ordinance
should stay the same as it is at this time. No
commercial privileges should be given to any tract
in our area. Commercial neighborhood will degrade
our property, bring crime and an undesirable group
of people.
I hereby oppose any rezoning in the City of
La Porte or Morgan's Point.
Sincerely yours,
~ ~ 6 (Lj!/l'v~
Kamal S. Sheena, M.D.
KSS/ba
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November 13, 1987
Map Review Request By:
Gray Enterprises and J.P. Jackson
on behalf of Fairmont Park Joint Venture
Requested Zone Change:
Neighborhood Commercial from R-2 High
Density Residential
Property Location:
9700 Block through 9900 Block of West
Fairmont Parkway. The property in
question is described as a 2.984 acre
Tract and a 1.239 acre Tract out of
198.898 acres of land in the W.M. Jones
Survey shown as Tract 3 on the December
3, 1987 plat of the Fairmont Park area.
Background
The tracts in question are presently split by a zoning line. The
western end of this property extends into the Neighborhood Commercial
zone located at the north eastern corner of West Fairmont Parkway and
Underwood Road. further, there is also a N.C. zone located immediately
north of the property in question (see exhibits 1 & 2). This N.C. zone
was established by City Ordinance No. 1501.A.
The western end of this property is occupied by
Center, a gas station, car wash, convenience store.
otherwise undeveloped.
J.P's Service
The tracts are
Analvsis:
The c reat ion of the N. C. zone north of J. P. 's Serv ice Center
created a "spot" zone. The purpose of the request is to eliminate this
situation by re-classifying these tracts as N.C. This action will
connect the two existing N.C. zones and create one larger zone in their
place.
e
e
Map Review Request/J.P.Jackson
November 13, 1987
Page 2
A rev iew of the City's Land Use Map does show the Commission's
intent is to have high density residential development in this area
(see exhibit #3). A further review of exhibit /12, however, shows the
remalnlng undeveloped R-3 area to be large enough for the development
of a high density residential complex.
Conclusion
In Staffs oplnlon, although this request is not in keeping with the
intent of City's Comprehensive Plan, the problems of maintaining the
N . C. "spot" zone out weigh the con sid era t ion s against this request.
For this reason, Staff requests the Commission approve this
reclassification and recommend that it be adopted by City Council.
Recommendation
Approval of this request to reclassify the tracts in question to
N.C.
Planning & Zoning Commission Recommendation
After reviewing public input and the facts relevant to this matter,
the Planning & Zoning Commisison recommends rezoning of the above
descr ibed tracts from R- 3 High Dens i ty Res ident ial to Ne ighborhood
Commercial (N.C.).
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Gray Enterprises
July 31, 1987
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Planning & Zoning Cannission
of the City of LaPorte
Doug Latimer, Cl1airman
P. O. Box 1115
LaPorte, Texas 77571
Be: Acreage at the Intersection of Fairmant Parkway
and Underwood, being approximately 18.05 Acres
Dear Mr. Latimer:
Fairmant Park Joint Venture, and J. P. Jackson, owners of the above
referenced property, hereby notify the Plarming and Zoning CaImission of
the City of LaPorte of their intent to request a zoning review of the
property to reflect the zoning as shown on the plat attached hereto as
Exhibi t "A". Due to a mistake of fact and to changing developnent
circumstances, the current zoning of this area does not represent the
property's roost appropriate zoning. We will be happy to present this
request either as a zoning change request or through the six (6) roonth
zoning review process, whichever the CaImission prefers. Wi thin ten
(l0) days fran the date you noti fy us of the way you would 1 ike for us
to proceed, we agree to submit the necessary requests and/or fees.
Yours truly,
FAIRVrNI' PARK JOIN!' vmroRE
By:~~V'~
Eddie. V. Gray
~, v.?~-
. P. Ja on
EVG.so
C58FPJV02072987
P. O. 80x 638 · 707 Memorial Drive · Raytowl\. TX 77522
. 713,422,3677
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Gray Enterprises
August 17, 1987
i}1j{!{(
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Doug Latimer, Chairman &:
Pl8IUling &: Zoning Cannission
Ci ty of LaPorte
P. O. Box 1115
LaPorte, Texas 77571
RECEIVED
AUG 20 1987
CODE ENFORCEMENT
Re: Review of Zoning along
Fai rmont Parkway fran Underwood
to the Neighborhood Qmvenience Center
Dear Mr. Latimer and Cannissioners:
After reviewing the existing zoning of the 18.05 acres shown on the
attached map, Fairmont Park Joint Venture and J. P. Jackson, the owners
of the above described property, request consideration of the Plarming
and Zoning Coomission to review the zoning of our property in this area.
We think an orderly expansion of the Neighborhood Conmercial Zoning
Classification from Underwood Road to the Neighborhood Convenience
Center would be in keeping with our intent for develoIIJ1ent of this area,
which started in August of 1981 and is further described below.
First, Fairmont Park Joint Venture designed and constructed the
infrastructure to serve this area for commercial development, as Shown
by the water, sewer, and stom sewer lines on the attached map. '1be R-3
area is designed to have an entrance on Fairmont Parkway just west of
Jennie Reid-Elementary' School-, and another entrance on Underwood Road.
The small amount of R-3 between the current ~ zone and the Neighborhood
Convenience Center does not fit into this develoIIJ1ent plan.
Second, by extending the ~ zone down to include the Neighborhood
Convenience Center, the Conmission can remove this non-confomling use
fran the R-3 Zone. The Convenience Center is a successful business
serving several camnmity needs and as a pre-existing business. it
should not be zoned as Residential-3.
....2
P. O. Box 638 · 707 Memorial Drive · Bay town. TX 77522
· 713,422,3677
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Doug Latimer, O1airnlani- &'
P1arming & Zoning Cannission
LaPorte, Texas 77571
Page 2
August 17, 1987
Third, this six month review process is designed to aid the
Coomission in making adjustments to the Zoning Map. This requested
rezoning is an adjustment needed to make this area's zoning more
appropriate in light of the zoning considerations of the larger area.
Further, this request is in keeping with the CarPrehensive Plan.
- ('..
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Yours truly,
FAIIMNl' PARK JOIN!' vamJRE
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~NDEX OF ZONING TEXT CHANG~
ARTICLE THREE: DEFINITIONS
Section 3-100
Alley: Definition modified pg.5
Business Frontage: New definition - pg.6
Developed Site Area: New Definition - pg.8
Freestanding Sign of Ground Sign: New definition - pg.9
Glare: New definition - pg.9
Grand Opening: - New definition - pg.9
Identification Sign: New definition - pg.11
Landscaped: Definition modified - pg.11
Light Truck: Definition Modified - pg.11
Lot Coverage: New definition - pg.11
New Business: New definition - pg.13
Office Trailer: New definition - pg.13
Off Premise Sign: New definition - pg.13
On Premise Sign: New definition - pg.13
Roofline: New Definition - pg. 13
Shipping Containers: Definition modified - pg. 15
Shopping Center or Intergrated Development: New definition - pg. 15
Sight Triangle: New definition - pg. 15
Single Familv Residential-Large Lot: New definition - pg. 15
Sign: Definition modified - pg. 15
Stand. Industrial Classif. CodeCS.I.C.): Definition modified - pg. 16
Yard, Front: Definition modified - pg. 17
.
e
e
Text Change Index Page 2
ARTICLE FOUR: GENERAL PROVISIONS
Section 4-100 Cetified Site Plan Required: Residential survey
requirements changed - pg.
18
Section 4-200 Non-conforming - buildings, structures and uses:
Changes as follow:
4-201.7: Deals with abandonment of non-conforming structures: pg.20
4-202.4: Deals with hte abandonment of non-conforming ~: pg.21
ARTICLE FIVE: RESIDENTIAL DISTRICT REGULATIONS
5-600 Table A Residential
Changes as noted:
P(ABC) - Permitted subject to conditions: New category - pg. 26
Breeding Kennels - A in all zones: New listing - pg. 27
Conversion of single family dwelling to
no more than two familY mulit-family
dwellings permitted in an R-2 & R-i: Listing change - pg. 27
Manufactured Housing Park: Changed listing - P(F,D) in M.H - pg. 27
Group Care Facilities: Changed listing - C in R-3 - pg. 28
Child Care in Private Home: Changed listing - P in all zones - pg.28
Daycare Centers: Changed listing - P in R-2, R-3 & M.H. - pg. 28
Religious Institutions: Changed listing - C in R-1; P(AB) in R-2, R-3
and M.H. - pg. 28
Jr. Colleges: New listing - C in R-2, P in R-3 - pg. 28
Civic Social and Fraternal Organizations: New listing - C in R-3
pg. 28
Secondary Dwellings: Changed listing - C in R-1, P in R-2,R-3 -
pg. 29
e
e
Text Change Index
Page 3
5-700 Table B - Residential
Changes as follow:
Landscaoing oercentages - New table category - pgs 29-31
5-701 Table B Footnotes
Changes of following:
Footnote #q: New footnote pertaining to landscaping - pg. 32
Footnote #10: New footnote pertaining to signs and site triangle -
pg. 32
Section 5-800 Special Use Performance Standards
Changes of following:
A. Required Screening
Screening fences deleted, landscape screening
standards added - pg. 32-33
ARTICLES IX: COMMERCIAL DISTRICT REGULATIONS
Section 6-400 Table A
Changes of following:
P(ABC) - permitted with condition: New category - pg. 37
Business Services (7~5q) - (Rental Establishments): Listing change
P(ABCD) - pg. 38
Video Rental and Sales: New listing - P in N.C., G.C. - pg. 39
Kennels Boarding: New listing - C in G.C. - pg. 40
.
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e
Text Change Index Page 4
Kennels Breeding: New listing - C in G.C. - pg. 40
Unlisted Uses: New listing - C in N.C. & G.C. - pg. 40
Section 6-~OO Table B
Changes of following:
Minimum Landscaping Percentages: New category - pg. 41
Section 6-501 Footnotes
Changes of following:
Footnote #5: New footnote regarding landscaping - pg. 42
Footnote #6: New footnote regarding signs & sight triangles - pg. 42
Section 6-600 SDecial Use Performance Standards
Changes of following:
A. Required Screening: Screening fences deleted; landscape screening
standards established - pg. 42
ARTICLE SEVEN: INDUSTRIAL DISTRICT REGULATIONS
Section 7-~OO Table A
Changes of following:
PCABC) Permitted subject to conditions: New category - pg. 48
Shipping Container - Inside storage: Conditional to P(ACDE) in B.I.
and L.I. - pg. 49
Shipping Container - Outside storage: Conditional to P(ACDE) in L.I.
pg. 49
.
e
e
Text Change Index
Page 5
Wholesale trade - Durable ~oods - light: Conditional to permitted in
B.I. - pg. 49
Manufacturin~ Industries, Chemicals & Allied Products: Conditional to
P(ACDE) in L.I. - pg. 49
Electrical & Electronic Equipment - Light & Medium: Permitted to
P(ACDE) in B.I. & L.I. - pg.49
Fabricated metal products & Machinery - Light: Permitted to P(ACDE)
in B.I. & L.I. - pg. 50
Fabricated metal products & machinery - Medium: Permitted to P(ACDE)
in L.I. - pg 50
Fabricated metal products & machinery - Heavy: Permitted to P(ACDE)
in L.I. - pg. 50
Food & kindred products - Light: Permitted to P to P(ACDE) in B.r. &
L.I. - pg. 50
Food & kindred products - Medium: Permitted to P(ACDE) in L.I.- pg 50
Leather & leather products: Permitted to P(ACDE) in L.I. - pg. 50
Welding shops: New entry P(ACDE) in B.I, L.I., P in H.I - pg. 50
Lumber products, furniture & fixtures - Light: Permitted to P(ACDE)
in B.I. & L.I.-pg. 50
Lumber products, furniture & fixtures - Medium: Permitted to P(ACDE)
in L.I. - pg. 50
Measuring analyzing & controling instruments: Permitted to P(ACDE)
in B.I. & L.I. - pg.50
Miscellaneous Manufacturing: Added to B.I. as P(ACDE) permitted to
P(ACDE) in L.r. - pg. 50
Machine shoDs: New listing P(ACDE) in B.r., L.r., P in H.I. - pg. 50
Miscellaneous Manufacturing Industries: Permitted to P(ACDE) in L.r.-
pg. 50
Printing & Publishing: Permitted to P(ACDE) in B.r. & L.r. - pg. 50
Textile mill & furnished products - Light: Permitted to P(ACDE) in
B. I. & L. I. - pg. 51
Textile mill & furnished products Medium: Permitted to P(ACDE) in
L. I. - pg. 51
.
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Text Change Index Page 6
Tobacco manufacturers: Permitted to P(ACDE) in L.I. - pg. 51
Unlisted uses: New listing - conditional in all zones
Section 7-600 Table B
Changes of following:
Minimum Landscaping percentages: New category - pg. 53
Section 7-601 Footnotes
Changes of following:
Footnote #4: New footnote regarding landscaping - pg. 54
Footnote #5: New footnote regarding signs & sight triangles - pg. 54
ARTICLE TEN: SPECIAL REGULATIONS
Section 10-104(~) Zoning Permit: Term "Certificate of Occupancy"
changed to "Zoning Pemit" to agree
with rest of ordinance - pg. 66
Section 10-~00 Accessory Buildings Uses & EQuipment:
Changes as follows:
Item 1: Accessory buildings on skids - pg. 67
Item 2: Garage setbacks on corner lots - pg. 68
Item 5: Large lot residential accessory buildings - pg. 68
Item 11: Residential breeding kennels for dogs & cats - pg. 69
..
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Text Change Index Page 7
Section 10-'104 Swimming Pools, Spas & Hottubs: New section regulating
location of pools etc.
pg. 69-70
Section 10-508 Landscaping: New section dealing with landscaping -
pg. 73
Section 10-605
Figure 10-2 Residential Driveways: Setback reduction - pg. 78
Figure 10-~ Commercial Driveways: Typo correction - pg. 79
Item #9 Curbing: Section clarified - pg. 80
Item 10 Required Screening: Modified to track other ordinance
provisions
Section 10-609 Parking Table: Parking requirements upgraded -
pgs. 82-85
Section 10-705 Screening: Modified to track other ordinance provisions
pg. 87
Section 10-900 Tree Preservation: New section - pgs. 88-89
Section 10-1000 Signs: New section dealing with interim sign
regulations - pgs. 90-92
Residential Table A:
Residential Table B:
Commercial Table A:
Commercial Table B:
Industrial Table A:
Industrial Table B:
Regulates type and location of sign in "R"
zones pg.90
Regulates sign heights and setbacks in "R"
zones pg.90
Regulates type and location of signs within NC
and GC zones. pg.91
Regulates sign heights and locations within NC
and GC zones. pg.91
Regulates type and location of signs within
BI, LI, and 'HI zones. pg.92
Regulates sign he ights and loc at ions within
BI, LI, and HI zones. pg.92
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Text Change Index
Page 8
ARTICLE ELEVEN: ADMINISTRATION AND ENFORCEMENT
Section 11-400 Application Fees: Sets fee for special exception
request - pg. 96
Section 11-507 - Item 8: Council vote needed to overturn a Planning
& Zoning recommendation to deny - pg. 102
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REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
March 14, 1q88
Requested By: Ervin J. Griffith
Department: Code Enforcement/
Communitv Develop
xx
Report
Resolution
xx
Ordinance
Exhibits:
Proposed Interim Sign Regulations
Section 10-1000 of City Ordinance No. 1501
Memo on Home Occupation Signs
SUMMARY & RECOMMENDATION
Section 10-1000 is comprised of the City's proposed Interim
Sign Regulations. This section is intended for inclusion
in the City's Zoning Ordinance (#1501) and is being forwarded for
Council consideration as part of the Six Month Zoning Review.
Since the current sign moritorium is going to expire on March 31,
1988, Staff has separated the sign section from the remaining
reviewpacket for immediate consideration. Adoption of these
regulations will allow the City to have a functional set of sign
regulations in effect prior to the expiration of the moritorium.
If these regulations are adopted, the City's sign moritorium
should be rescinded by resolution effective March 24, 1988.
Action Required by Council:
1. After public hearing, consider adoption of Ordinance -
Interim Sign Regulations.
2. After adoption of Ordinance, consider rescinding
City of La Porte Sign Moritorium by resolution.
Availability of Funds: N/A
Water/Wastewater
General Revenue Sharing
General Fund
Capital Improvement
Other
Account Number:
Funds Available: __ YES
NO
Approved for City Council Agenda
G~T.~
Robert T. Herrera
City Manager
'0 - \ \ ... g~
DATE
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
FEBRUARY 26, 1988
TO:
Robert T..
City Manager
THRU:
John
City Manager
Developme~
FROM:
Joel H. Alb echt, Director of Community
SUBJECT:
Home Occupation Signs
Proposed Interim Sign Regulations
As the City Council approves of revisions to the Zoning ordinance for
the City of La Porte and the Interim Sign ordinance, please note that
Section 3-100 sets forth the requirements for Home Occupation signs.
The ordinance states that "there will be no other visible evidence of
the conduc t of such home occupat ion other that one (1) sign, not
exceeding two (2) square feet in area, non-aluminated, and mounted
flat against wall of the principle building."
This section is independent from Section 10-1000 and does not conflict
with the Residential Use Tables A & B. These tables set forth the
regulations for free standing signs both on and off premise and not to
a sign affixed directly to the main structure.
JHA/nb
xc: John Joerns, Asst. City Manager
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Section 10-1000 Interim Sign Regulations
USES (SIC CODE #)
RESIDENTIAL USE TABLE A
Freestanding On Premise Identi-
fication Sign for Townhouses,
Multi-Family Developments,
Group Care Facilities,
Subdivisions, Education and
Religious Facilities
(8*)
Uses
Min.
Lot
Area/
D.U.
S. F .
Min.
Lot
Width
L.F.
Free-
standing
On Premise
Signs
Footnote:
R-1
ZONES
R-2 R-3
MH
p
P
P
p
RESIDENTIAL USE TABLE B
(2,3,4*,
5,6,10)
Min.
Yard
Setbacks
L.F.
F. R. S.
0-0-0
(9)
Max.
(7*) Min. Lot
Min. Devel. Cov./
Site Open Min.
Area/ Space/ Land-
Max. Unit Unit scaping
Height S.F. S.F. Rea.
Equal to
Max. N/A N/A N/A/N/A
Allowable
10. No sign shall be located in a sight triangle so as to obstruct
traffic visibility at a level between three feet (3') and six
feet (6') as measured above adjacent road grade.
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COMMERCIAL USE TABLE A
USES (SIC CODE #)
CR
ZONES
NC
P
GC
Freestand.ing ,On -Er..emis_e._.3igns_ __.
p
COMMERCIAL USE TABLE B
Uses
(5)
Min.
Land-
scaping
Rea.
,Max.
Lot
COV.
( 1 , 3 , 4 ,6)
Min.
Yard
Setbacks
F. R. S.
(2,6)
Adj. to
Res.
Min. Yard
Setback
F. R. S.
Max.
Heillht
Freestanding
On Premise
Signs
N/A
N/A
0-0-0
0-5-5
45 Ft.
Footnote:
6. No sign shall be located in sight triangle so as to obstruct
traffic visibility at a level between three feet (3') and six
feet (6') as measured above adjacent road grade.
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INDUSTRIAL USE TABLE A
USES (SIC CODE #)
On Premise Freestanding Signs
B-_I
p
ZONES
L-I
P
P
. H-I
P
P
--'-.---'--'__.__ ___'___H__'___ _.. _'_._ __~___,___.. ._._ ."._____.,__.
Off Premise Freestanding Signs
*
INDUSTRIAL USE TABLE B
Uses
(4)
Minimum
Landscaping
Requirements
Maximum
Lot
Coverage
(1,3,5)
Minimum
Yard
Setback
F. R. S.
(2,5)
Adj. to
Resid.
Min. Yard
Setback
F. R. S.
Max.
Height
On & Off
Premise
Freestanding
Signs
N/A
N/A
0-0-0
0-5-5
45 Ft.
Footnote:
5. No sign shall be located in a sight traingle so as to obstruct
traffic visibility at a level between three feet (3') and six
feet (6') as measured above adjacent road grade.
ORDINANCE NO. 150l-B
AN ORDINANCE AMENDING ARTICLE 3, OF ORDINANCE NO. 1501, THE CITY OF
LA PORTE ZONING ORDINANCE, PROVIDING NEW DEFINITIONS OF FREE-
STANDING SIGN OR GROUND SIGN, IDENTIFICATION SIGN, OFF PREMISE SIGN,
ON PREMISE SIGN, SETBACK, SIGN MEASUREMENT, SIGHT TRIANGLE, AND
SIGN~ FURTHER AMENDING ARTICLE 5, SECTION 5-600~ ARTICLE 5, SECTION
5-700~ ARTICLE 6, SECTION 6-400~ ARTICLE 6, SECTION 6-500~ ARTICLE
7, SECTION 7-500~ AND ARTICLE 7, SECTION 7-600 TO PROVIDE
REGULATIONS FOR THE LOCATION AND HEIGHT OF SIGNS WITHIN THE CITY OF
LA PORTE~ FURTHER ADDING A NEW SECTION, BEING ARTICLE 10, SECTION
10-1000 INTERIM SIGN REGULATIONS AS A SINGULAR REFERENCE POINT TO
ALL THE FOREMENTIONED CHANGES~ PROVIDING THAT ANY PERSON VIOLATING
THE TERMS OF THIS ORDINANCE SHALL BE DEEMED GUILTY OF A MISDEMEANOR
AND SHALL UPON CONVICTION BE FINED A SUM NOT MORE THAN ONE THOUSAND
DOLLARS ($1,000.00)~ FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW~
PROVIDING A SEVERABILITY CLAUSE~ AND PROVIDING AN EFFECTIVE DATE
HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council of the City of La Porte hereby
finds, determines and declares that heretofore, to-wit, on the 19th
day of November, 1987, at 7:00 P.M., a public hearing was held
before the Planning and Zoning Commission of the City of La Porte,
Texas, pursuant to due notice, to consider the question of the
possible amendment of the Zoning Ordinance as herein described.
There is attached to this Ordinance as Exhibit "A", and incorporated
by reference herein and made a part hereof for all purposes, the
Publisher's Affidavit of Publication of Notice of said hearing.
Section 2. Subsequent to such public hearing, the City of La
Porte Planning and Zoning Commission met in special session on
February 11, 1988, at 7:00 P.M., to consider the ordinance
amendments which were the subject of such public hearing. The City
Council of the City of La Porte is in receipt of the written
.
recommendations of the City of La Porte Planning and Zoning
Commission, by letter dated February 19, 1988, the original of which
letter is attached hereto as Exhibit "B", incorporated by reference
herein, and made a part hereof for all purposes.
Section 3. The City Council of the City of La Porte hereby
finds, determines and declares that on the 14th day of March, 1988,
a public hearing was held before the City Council of the City of La
Porte, Texas, pursuant to due notice, to consider the recommendation
of the City of La Porte Planning and Zoning Commission. There is
attached to this ordinance as Exhibit "C", and incorporated by
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ORDINANCE NO. 150l-B
Page 2
reference herein and made a part hereof for all purposes, the
Publisher's Affidavit of Publication of Notice of said public
hearing before the City Council of the City of La Porte.
Section 4. The City Council hereby finds, declares, and
determines that all prerequisites of law have been satisfied, and
hereby determines and declares that the amendments to City of La
Porte Ordinance No. 1501, the Zoning Ordinance of the City of La
Porte, are desirable and in furtherance of the goals and objectives
stated in the City of LaPorte's comprehensive plan.
Section 5. Article 3, of the Zoning Ordinance of the City of
La Porte is hereby amended, adding the definitions contained on
Exhibit "Oil in proper alphabetical sequence to said Article 3, and
incorporated by reference herein and made a part hereof for all
purposes
Section 6. Article 5, Section 5-600, Table A Residential;
Article 5, Section 5-700, Table B Residential; Article 6, Section 6-
400, Table A Commercial; Article 6, Section 6-500, Table B
Commercial; Article 7, Section 5-700, Table A Industrial; and
Article 7, Section 7-600, Table B Industrial are hereby amended to
reflect the addition of sign regulations as set forth in sequence in
Exhibit liE II , ~ttached hereto and fully incorporated by reference
herein.
Section 7. A new section is hereby added to the Zoning
Ordinance of the City of La Porte, being Article 10, Section 10-
1000, Interim Sign Regulations. The entirety of Exhibit "E",
attached hereto and incorporated by reference herein, is hereby
included in the Zoning Ordinance of the City of La Porte as interim
sign regulations.
Section 8. Any person, as defined in Section 1.02(27), Texas
Penal Code, who shall violate any provision of this ordinance, shall
be deemed guilty of a misdemeanor and upon conviction shall be
punished by a fine not to exceed One Thousand Dollars ($1,000.00).
Each day any violation of this ordinance shall continue shall
constitute a separate violation.
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ORDINANCE NO. 150l-B
Page 3
Section 9. If any section, sentence, phrase, clause, or any
part of any section, sentence, phrase, or clause, of this Ordinance
shall, for any reason, be held invalid, such invalidity shall not
affect the remaining portions of this Ordinance, and it is hereby
declared to be the intention of this City Council to have passed
each section, sentence, phrase, or clause, or part thereof,
irrespective of the fact that any other section, sentence, phrase,
or clause, or part thereof, may be declared invalid.
Section 10. The City Council officially finds, determines,
recites and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Article 6252-17, Texas Revised
Civil Statutes Annotated; and that this meeting has been open to the
public as required.
Section 11. The Ordinance shall become effective fourteen (14)
days after its passage and approval. The City Secretary shall give
notice of the passage of the ordinance by causing the caption to be
published in the official newspaper in the City of La Porte at least
twice within ten (10) days after the passage of the ordinance.
PASSED AND APPROVED, this the 14th day of March, 1988.
CITY OF LA PORTE
BY
Norman L. Malone, Mayor
ATTEST:
Cherie Blac~
City Secr tary
q.oo Hwy' 146
Suite 180
P.O. Box 1414
(
TheB
County of Harris
State of Texas
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....-::: :'l
La Pone. Texas 77571
(713) 471-1234
Before me, the undersigned authority, on this date
carne and appeared Sandra E. Bumgarner, duly authorized
agent of The Bayshore Sun, a semi-weekly newspaper
"published in La Porte, Harris County, Texas, and who
after being duly sworn, says the attached notice was
published in The Bayshore Sun of November 04, 1987
t=:~u~~~
Office Manager
Sworn and subscribed before me this 177Yday Of~~U~
A.D. 19f1. -1- ...L:'
~ .(1./~-Ga fll. ~J:dt~___
Notary Public .........,,'..........
Harris County, Texas ...... \. t.. :i ....,
.."'.... '" ':....:......... v","
! "..- ',\- I -.. 4)10 ..~
. . # ~. "" .'
. .,~ ^ +. .'
: c.;). ~,' ~ .. ~ ,... ~:
:: : ~ ~...~7.... ~: .:.
\ Ul ~..... ~ 0,:; ~ E:
~ vJ'. 0,. ,"- .,,'r .' ;
~, ~', .~.. .' "'::
-.~ S, .... .... ......
~, , ....... ~. ..~.
-.0;.. .j II ". ~ ......~'&'!'
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PUBLIC NOTICE
NOTICE OF
PUBLIC HEARING
In"accordance with Ordinance 1501,
the City of La Porte Zoning Ordinance,
notice is hereby given that the La Porte
Planning e{td Zoning yommission will
conduct a public hearing at 7:00 p.m, on !
the 19th c1Jy of November, 1987, in the
Council C~amb8rs of #Ie City Hall, 604
WestFainnontP~'f' laPorte, Texas,
for the purpose of the', lx-month review of
the City ot La Portft.iZoning qrdinance,
#1501, and the City!of La po.rte Zoning
Map, The review qfthe ~ooinp Map will
specifically addre.. thw.. fOllo)Ying:
If I t
All of Block 93, fJaYfrori~to the
Town of La Porte, Harris Co~nty, Texas.
Requested change from R- ~ to General
Commercial. !'
.' . . I '
2,984 acre tract out of theW,M. Jones
Survey, La Porte, Harris County, Texas,
and being out of that 198,898 acres of
larid shown as Tract 3 on the plat of the
Fairmont Park area by Shaner, Hicks &
Cherry on December 3, 1978. Requested
change from R-3 to Neighborhood
Commercial.
1.239 acre tract out of the W.M. Jones
Survey, La Porte, Harris County, Texas,
and being out of that 198.898 acres of
land shown as Tract 3 on the plat of the
Fairmont Park area by Shaner, Hicks &
Cherry on December 3, 1978, Requested
change from R-3 to Neighborhood
Commercial.
The review of the text of the Zoning
Ordinance will specifically address defini-
tions; use table; landscaping require-
. ments; parking requirements; accessory
structure requirements; sign regulations;
zoning procedures, including requiring
three-fourths (314) vote of City Council to
overrule decisions of the Planning and
Zoning Commission; and correction of
typographical errors,
Citizens wishing to address this public
hearing on the above subjects may do so
in writing, addressed to the City Secret-
ary, P.O, Box .1115, La Porte, Texas
77571. Citizens wishing to address the
Commission during the Public Hearing
will be required to sign in before the meet-
ing is convened.
CITY OF LA PORTE
Cherie Black
City Secretary
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'0'
INTER-OFFICE MEMORANDUM
To:
Mayor and City Council
Doug Latimer, Chairman, ~
Planning & Zoning Commission
From:
Subject:
Six Month Review of Zoning Ordinance and Map
Date:
February 19, 1988
For the past several months, the Planning & Zoning Commission, as
required by Section 11-504, has been engaged in a review of City Zoning
Ordinance No. 1051 and the City of La Porte's Official Zoning Map. The
purpose of this review is as follows:
"... [The Planning & Zoning Commission shall] revieH to determine
whether the Ordinance has become deficient, obsolete and inadequate for
any reason, including the following:
1. Defects in the original text
2. Defects in the zoning map
3. Deficiencies created by improper or lax administration
and subsequent 'amendments to the original ordinance
which are inconsistent, conflicting or ambiguous.
4. Inconsistency with State Statutes or judicial decisions."
Using these guidelines, the
comprehensive review of both the zoning
was conducted during study sessions,
hearings.
Commission has completed a
map and ordinance. This review
regular meetings and public
Hhile the
individually,
categories:
proposed
they can
amendments
be grouped
are too numerous to
into the following
mention
general
A. Hap issues
1. A change of zoning classification is proposed for three
tracts.
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Mayor and City Council
Six Month Review
Page 2
B. Text Issues
1. Correction of typographical errors throughout the
ordinance
2. Definition changes
3. Administrative changes
4. Use table changes
5. Landscaping requirements
6. Accessory building & use changes
7. Parking requirement chan3es
8. Sign requirements including Interim Sign Regulations
The Planning & Zoning Commission t.JQuld like to point out to the
City Council that Section 11-507(8) of the proposed dl~aft for the
Zoning Ordinance does include a pai~agraph concerning existing
permissive legislation on the "3/4 rule". If the City Council kept
this paragraph in the draft, it would require three-fourths of the
members of the City Council voting affirmative in order to overturn a
recommendation for denial of a proposed use change by the Planning &
Zoning Commission. It Hould only take a simple majority to deny a
recommendation in favor of a change classification from the Planning &
Zoning Commission. This section is based on a provision of state law.
The law is permissive in that Cities are allowed, rather than required,
to incorporate this type of provision into their zoning ordinances.
The City Staff has discussed the legislation with the legal council
for the Te;:as j'lunicipal League. They told the City of La Porte that
"most cities did utilize the 3/4 rule and that the Texas r1unicipal
League favored its usage, but being permissive, the City Council must
rule on it before adoption".
The Commission has no objection to the inclusion or the exclusion
of this requirement in the ordinance, we are forwarding it to Council
for your consideration.
Except as noted above, the Planning & Zoning Commission recommends
adoption of all proposed amendIilents to City Zoning Ordinance No. 1501
and to the City of La Porte Zoning Map.
DL/nd
tit
e
...-::: :--.
1200 Hwy, 146
Suite 180
P,Q. Box 1414
c
(
La Pone. Texas 77571
(713) 471-1234
TheB
re Sun
County of Harris
State of Texas
Before me, the undersigned authority, on this date
came and appeared Sandra E. Bumgarner, duly authorized
agent of The Bayshore Sun, a semi-weekly newspaper
.published in La Porte, Harris County, Texas, and who
after being duly sworn, says the attached notice was
published in The Bayshore Sun of February 28, 1988
,l~~~.~~~
. U
Sandra E. Bumgarner
Office Manager
,-
Sworn and subscribed before me
A.D. 19.i.L.
this d.!l!Yday of '}~~'(J
~~c<~ h$.d:..-
Nota y Public
Harris County, Texas ..............,
", ....
...... "V. r. S ..,.,
..' "" ......... u "'.
,,:'" " .-- Q -'. 61 ",
~ .... ..- f~\ '1- '-. 6' ........
: ~ - : ~,~" 't ~ r' ~.
: .. .'. ... ~ ~ ':
:J::~ ...~: .~
: -4. O~.c.o..:
; U) ~.. "" . ",Iv ~'T i '" ~;:
\ ">v ". ~ ,~~ .... ~~
"'. I .., .'-. .....
". VIt ....... ~...'
...,... .:I tl .. ~ ......~
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PUBLIC NonCE
NOTICE OF
PUBLIC HEARING
In accordance with Ordinance 1501, ,
the City of La Porte Zoning Ordinance, .
notice is hereby given that the La Porte
City Council will conduct a public hearing
at 6:00 p,m, on the 14th day of March.
1988, in the Council Chambers of the City
Hall. 604 West Fairmont Parkway, La
Porte, Texas, for the purpose of receiving
public input on the six-month review of the
CitY~\La Po.rte Zoning Ordinance,
#151)1, apd the'City of La Porte Zoning
Map, Thlf revi~ of the Zoning Map will
speCifj~I'y ad7ress the fol/owing:
,--~" ,.
/'~l i .
Aitof Block~3, Bayfront Addition to the
Town of La'Porte, Harris County, Texas, ,
~':~.1 ~. ~I~~d~ge y. . ~ ro Gen~~i
2.984'acr~ tract 0 'of '~)'M"Jones<!
Survey; La Porte,. 'arris County, Texas, :.
and being ofnrfiat 198.898 acres of
la~d shown s T/sct 3 on the plat of the.
Falrmont Pa kftlrea by Shaner, Hicks & .
Cherry on December 3, 1978. Requested:
change from R-3. to Neighborhood i
Commercial. ....J ~i' . . i
. . . !
~~. ; 1'/'.":(r;~":;:~<.> '. ''''~i
. ' . .~. . . . .. ~ ,I
1,239 acre tract out of the W,M, Jones!
Survey, La Porte, Harris County, Texas,
and being out of that 198,898 acres of :
land shown as Tract 3 on the plat of the I
Fairmont Park area by Shaner, Hicks & I
Cherry on December 3, 1978, Requested .
I change from R-:3 to Neighborhood
. Commercial.
,-,'1.,
The review of the text of the Zoning
Ordin~nce will $'pecifically address defini-
tions; landscaping requirements; parking
requirements; accessory structure
requirements; interim sign regulations;
zoning procedures, including requiring
three-fourths (314) vote of City Council to
overrule decisions of the Planning and
Zoning Commission; and correction of
typographical errors. ..:
Citizens wishing to address this
public hearing on the above subjects may
do so in writing, addressed to the City
Secretary, P.O. Box 1115, La Porte, Tex-
as 77571. Citizens wishing to address the
Council during the Public Hearing will be
required to sign in before the meeting is,
convened,
CITY OF LA PORTE
Cherie Black
City Secretary ~
.... " .. ,. ~ ;. r. '~" r. .
I
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ARTICLE THREE: DEFINITIONS
Freestanding Sign or Ground Sign: Any sign supported by one (1) or more
columns, poles, uprights, or braces anchored in or on the ground and not
attached to any building.
Identification Sign: Any sign which carries only the firm', business or
corporate name, the major enterpr ise on the premises, or the pr inc ipal
products offered for sale on the premises.
Off Premise Sign: Any sign which directs attention to any business,
commodity, service or entertainment offered elsewhere than on the
premises where such sign appears.
On Premise Sign: Any sign which directs attention to a business,
commodity, service or entertainment offered on the same premises where
such sign appears.
Setback, Sign Measurement: The closest point to any property line which
may be occupied by any sign, as defined by this Ordinance. This point
shall be determined by measuring perpendicularly from adjacent property
lines.
Sight Triangle: Triangular shaped area of clear visibility located at
all intersections including private driveways. The area of the triangle
shall be determined by engineering standards.
~: Any word, number, figure, device, design
anything is made known, as used to designate
profession, business, or a commodity and which
public street. Refer to S.B.C.C.I. for additional
purpose of this ordinance, a sign is a structure.
or trademark by which
an individual, firm,
is v is ible from any
definitions. For the
EXHIBIT D
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Section 10-1000 Interim Sign Regulations
RESIDENTIAL USE TABLE A
USES (SIC CODE #)
R-1
ZONES
R-2 R-3
MH
Freestanding On Premise Identi-
fication Sign for Townhouses,
Multi-Family Developments,
Group Care Facilities,
Subdivisions, Education and
Religious Facilities
p
P
P
P
RESIDENTIAL USE TABLE B
Free-
standing
On Premise
Signs
0-0-0
(9)
Max.
(7*) Min. Lot
Min. Devel. Cov./
Site Open Min.
Area/ Space/ Land-
Max. Unit Unit scaping
Height S.F. S.F. Reo.
Equal to
Max. N/A N/A N/A/N/A
Allowable
(8*)
Uses
Min.
Lot
Area/
D.U.
S.F.
Min.
Lot
Width
L.F.
(2,3,4*,
5,6,10)
Min.
Yard
Setbacks
L.F.
F. R. S.
Footnote:
10. No sign shall be located in a sight triangle so as to obstruct
traffic visibility at a level between three feet (3') and six
feet (6') as measured above adjacent road grade.
EXHIBIT E
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P"":::;; "
-91-
COMMERCIAL USE TABLE A
USES (SIC CODE #)
CR
ZONES
NC
P
GC
Freestanding On Premise Signs
P
COMMERCIAL USE TABLE B
Uses
(5)
Min.
Land-
scaping
Rea.
Max.
~ot
COV.
( 1 , 3 , 4 , 6 )
Min.
Yard
Setbacks
F. R. S.
(2,6)
Adj. to
Res.
Min. Yard
Setback
F. R. S.
Max.
Height
Freestanding
On Premise
Signs
N/A
N/A
0-0-0
0-5-5
45 Ft.
Footnote:
6. No sign shall be located in sight triangle so as to obstruct
traffic visibility at a level between three feet (3') and six
feet (6') as measured above adjacent road grade.
EXHIBIT E
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r-:::; ~..
-92-
INDUSTRIAL USE TABLE A
USES (SIC CODE Ii) ZONES
B-1 L-I H-I
On Premise Freestanding Signs P P P
Off Premise Freestanding Signs * P P
INDUSTRIAL USE TABLE B
Uses
(4 )
Minimum
Landscaping
Requirements
t:faximum
Lot
Coverage
(1,3,5)
Minimum
Yard
Setback
F. R. S.
(2,5)
Adj. to
Resid.
Min. Yard
Setback
F. R. S.
Max.
Height
On & Off
Premise
Freestanding
Signs
N/A
N/A
0-0-0
0-5-5
45 Ft.
Footnote:
5. No sign shall be located in a sight traingle so as to obstruct
traffic visibility at a level between three feet (3') and six
feet (6') as measured above adjacent road grade.
EXHIBIT E
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REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
March 14. 1988
Requested By:
Robert T. Herrera
Department:
Administration
Report
Resolution
x
Ordinance
Exhibits:
Letter from KIP-LEE CATV, Inc., vice-president
Ordinance 1175-A
Letter from staff
SUMMARY & RECOMMENDATION
Prime Cable of Fort Bend, L.P., is proposing to purchase the cable television
system in the City of La Porte. In order for them to do so, the City of La Porte
must pass an Ordinance approving the transfer of the City's franchise from
KIP-LEE CATV, Inc., to Prime Cable.
This is the second of two required readings before Council. The first
reading was February 8, 1988.
Action Required by Council: Adopt Ordinance 1175-A
Availability of Funds:
General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other (Motor Pool Replacement Fund)
Account Number:
Funds Available: __ YES
NO
Approved for City Council Agenda
G~T.~
Robert T. Herrera
City Manager
;g-i\ ~~
DATE
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..-::
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Gary G. Weik
President
January 28, 1988
2910 Pasadena Freeway
Pasadena. Texas 77506
(713) 477-9347
HARTE-HANKS CABLE. INC.
City of La Porte
P.O. Box 1115
La Porte, Texas 77571
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Gentlemen:
Prime Cable of Fort Bend, L.P. ("Prime"), the proposed
purchaser of the cable television system in the City of La
Porte, has requested the inclusion of an additional resolution
in connection with the financing of such purchase. Therefore,
we are sending you a revised suggested form of resolution for
adoption which adds a new section 4. This form replaces the
suggested form of resolution sent to you by my letter of
January 15, 1988.
If you need additional information, please do not
hesitate to contact me or Jerry Lindauer at Prime at (512)
476-7888.
Sincerely,
By:
...Ga.
,/....>v'i c e
HEARD:3081
/ /
A IIAlm-ltANks COMMUNicATioNS COMPANY
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CITY OF LA PORTE
RECEIVEC,
MAR -;] i988
INTER-OFFICE MEMORANDUM
TO:
Robert T. Herrera, City Manager
Jeff Litchfield, Director of Fioance~
DATE: March 2, 1988
FROM:
SUBJECT: Transference of Cable Franchise to Prime Cable of Ft. Bend, L.P.
At the February 8, 1988 City Council meeting, the first of two readings of
the ordinance transferring the cable franchise took place with the second
reading scheduled for March 14, 1988. City staff is charged with determining
two key points before the franchise can be transferred. The first is that
the acquiring company has the ability to perform the service and the second
is they have the financial backing that permits them to perform. It is the
second point I will be addressing.
Also at the February 8, 1988 council meeting, the City Manager requested
Prime Cable deliver to the City current, audited financial statements.
I have received audited financial statements from Prime Venture I, Inc. dated
December 31, 1986. These statements were issued March 27, 1987. Prime
Venture is a Delaware corporation and a general partner in Prime Cable of Ft.
Bend, L.P., the company requesting the transfer of the franchise.
I performed a cursory review of the financial statements with the objective
of determining if any of the data presented showed evidence the company did
not have the financial backing necessary to provide similar service.
I noted the following:
Prime Venture was incorporated in September, 1985;
Prime Venture obtained a 31% interest in Prime Cable of Ft. Bend in
October, 1986;
Prime Cable of Ft. Bend incurred a net loss of $280,000 in 1986 ($87,000)
allocated to Prime Venture); and,
Prime Venture has a shareholders' equity of $6,763,254 as of December 31,
1986.
Based on the information I have reviewed, I believe Prime Cable of Ft. Bend,
L.P., an affiliate of Prime Venture I, Inc., has the financial backing to
perform the cable franchise for the City. The loss does not bother me
because of the length of time the company has been in business and the nature
of their business.
Please note that the financial statements were dated 12/31/86. The 1987
statements will probably be available in April. Unless a drastic change has
occurred, I do not believe reviewing the 1987 statements will affect my
decision.
. ..
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ORDINANCE NO. l175-A
AN ORDINANCE GRANTING THE PRIOR CONSENT OF THE CITY COUNCIL OF THE
CITY OF LA PORTE, TO THE ASSIGNMENT BY KIP-LEE CATV, INC., DBA LA
PORTE CABLE TELEVISION, A TEXAS CORPORATION, OF ITS FRANCHISE
AGREEMENT WITH THE CITY OF LA PORTE, AS EXPRESSED IN CITY OF LA
PORTE ORDINANCE NO. 1175, PASSED AND APPROVED ON FIRST READING ON
NOVEMBER 28, 1979, AND ON FINAL READING ON JANUARY 9, 1980;
APPROVING THE ASSIGNMENT OF SUCH FRANCHISE TO PRIME CABLE OF FORT
BEND, L.P., A LIMITED PARTNERSHIP WHICH IS AN AFFILIATE OF PRIME
CABLE; REQUIRING THE ASSIGNEE TO EXECUTE AND FILE WITH THE CITY
SECRETARY OF THE CITY OF LA PORTE ITS ACCEPTANCE OF THE TERMS OF
ORDINANCE NO. 1175, AND AGREEING TO COMPLY WITH ALL THE PROVISIONS
THEREOF; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council of the City of La Porte hereto-
fore, by Ordinance No. 1175, finally passed and approved on January
9, 1980, reference to which is here made for all purposes, granted
to Kip-Lee CATV, Inc., dba La Porte Cable Television, a Texas
corporation, its successors and assigns, the right, privilege, and
franchise for a term of fifteen (15) years from the date thereof, to
erect, maintain, and operate a community antenna television system
in the City of La Porte, Texas, and providing the terms and
provisions of such franchise agreement.
Section 2. Kip-Lee CATV, Inc., which is an indirect subsidi-
ary of Harte-Hanks Communications, Inc., a Delaware corporation, has
notified the City of La porte of its proposed sale of its assets to
Prime Cable of Fort Bend, L.P., a limited partnership, and has
requested approval by the City Council of the City of La Porte, of
the assignment of the franch~se contained in City of La Porte
Ordinance No. 1175, to Prime Cable of Fort Bend, L.P., a limited
partnership.
Section 3. The City Council of the City of La Porte hereby
approves the purchase of the assets of Kip-Lee CATV, Inc., by Prime
Cable of Fort Bend, L.P. This ordinance shall constitute formal
approval by the City Council of the City of La Porte, under Section
30, "Assignment of Franchise", of said Ordinance No. 1175.
Section 4. The City of La Porte hereby releases Harte-Hanks
Communications, Inc., from its guarantee relating to the performance
of Kip-Lee CATV, Inc., under Ordinance No. 1175.
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ORDINANCE NO. 1175-A, Page 2
Section 5. The City of La Porte hereby acknowledges and
consents to the grant of a security interest in such assets by Prime
Cable of Fort Bend, L.P.: provided however, that any assignment of
the franchise caused by the exercise of rights granted pursuant to
such security interest, shall be in compliance with Section 30 of
Ordinance No. 1175.
Section 6. This assignment shall be effective at such time as
Prime Cable of Fort Bend, L.P., shall file with the City Secretary
of the City of La Porte, a written statement in the following form
signed in its name and in its behalf:
"To the Honorable Mayor and City Council of the City of La
Porte, Texas:
"For itself, its successors and assigns, Prime Cable of Fort
Bend, L.P., a Delaware limited partnership, hereby accepts the
attached ordinance, and also City of La Porte Ordinance No.
1175, and agrees to be bound by all of the terms, conditions,
and provisions, of Ordinance No. 1175, and Ordinance 1175-A.
PRIME CABLE OF FORT BEND, L.P.,
a Delaware limited partnership
By:
General Partner
"Dated this the
day of
, 1988."
Section 7. The City Council officially finds, determines,
recites and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required b~ law preceding this meeting, as
required by the Open Meetings Law, Article 6252-17, Texas Revised
Civil Statutes Annotated: and that this meeting has been open to the
public as required by law at all times during which this ordinance
and the subject matter thereof has been discussed, considered and
formally acted upon. The City Council further ratifies, approves
and confirms such written notice and the contents and posting
thereof.
Section 8. This Ordinance shall be in full force and effect
from and after its final passage and approval, which final passage
shall take place on second reading March 14, 1988.
. .
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ORDINANCE NO. 1175-A, Page 3
PASSED first reading the 8th day of February, 1988.
PASSED second reading the 14th day of March, 1988.
CITY OF LA PORTE
BY
Norman L. Malone, Mayor
ATTEST:
Cherie Black, City Secretary
APPROVED: _ I~
e~ Cd .
Knox w. Askins, City Attorney
"To the Honorable Mayor and City Council of the City of La
Porte, Texas:
"For itself, its successors and assigns, Prime Cable of Fort
Bend, L.P., a Delaware limited partnership, hereby accepts the
attached ordinance, and also City of La Porte Ordinance No.
1175, and agrees to be bound by all of the terms, conditions,
and provisions, of Ordinance No. 1175, and Ordinance 1175-A.
PRIME CABLE OF FORT BEND, L.P.,
a Delaware limited partnership
By:
General Partner
"Dated this the
day of
, 1988."
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REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: March 14, 1q88
Requested By: Charles E. Smith
Department: Police
Report
x
Resolution
Ordinance
Exhibits:
Resolution 88-5
Memo from Charles Smith
SUMMARY & RECOMMENDATION
We are submitting a resolution to the City Council of the City of
La Porte, Texas requesting the Police Department be allowed to
submi t a grant request to the Office of the Governor of Texas,
Criminal Justice Council and HGAC to assist in the funding of the
Crime Suppression Task Force.
Action Required by Council: Adopt Resolution 88-5
Availability oC Funds:
General Fund
Capital Improvement
-X-- Other (Funds provided by
____ Water/Wastewater
____ General Revenue Sharing
Crime Suppression Grant)
Account Number:
Funds Available: ___ Yes ___ No
Approved for City Council Agenda
G<~ T.
~
3 - \ \ . ~~
Robert T. Herrera
City Manager
Date
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LA PORTE POLICE DEPARTMENT
TO:
Mr. Bob Herrera, City Manager
FROM:
Charles E. Smith, Chief of Police
SUBJECT:
HGAC/CJC Multi-agency Crime Suppression Grant
DATE:
February 24, 1988
Sir:
The La Porte Police Department is pursuing a Criminal
Justice Funding Grant. The grant noted above, is part of
the $300 million dollars, allotted by the governor, to aid
local jurisdictions in the suppression of crime.
Specifically in the areas of rape, robbery, burglary, theft,
and narcotics.
In this multi-agency scheme, one city will be considered
applicant and coordinator. In this case, my department will
fill that role, with commitments from:
1) Morgans Point
2) Shoreacres
3) Seabrook
4) Lakeview
5) Nassau Bay
6) Webster
Each ci ty will supply one (1) officer to serve on The
Task Force. One ranking officer will coordinate the Task
Forces' activities with statistical input coming from each
jurisdiction. It will be the units responsibility to
prioritize and target the high crime areas in each
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jurisdiction. In some cases the entire unit may act as a
team or break up into smaller teams to work these targeted
areas. No one city will have total control of the unit.
Funding from the grant will break down into the
following:
TERM COMMITTED MONIES
1st. yr. Salaries & supplies
Equipment
HGAC
100%
50%
CITIES
0%
50%
2nd. yr
Salaries & supplies
Equipment
100%
50%
0%
50%
3rd. yr
Salaries & supplies
Equipment
100%
50%
0%
50%
4th. yr
Salaries & supplies
Equipment
40%
40%
60%
60%
5th. yr
Salaries & supplies
Equipment
20%
20%
80%
80%
To avoid having to purchase vehicles for the additional
officers, officers will use personally owned vehicles and
receive $400 per month car allowance for gas, maintenance and
mileage. ~ b\J.~"~~ \Nl\~CJI...
Each participating city will hire, place and pay each
officer they dedicate to the unit in the manner they normally
pay employees. The coordinating city will be responsible
for the disbursement of reimbursement funds. Payment of
salaries, through the grant, including all benefits that
would normally be paid to that officer.
I feel that the Crime Suppressant Task Force (CREST)
will be a high benefit to all of the participating cities.
All of our populations are small and singly we cannot attract
the attention of specialized Harris County Crime Units.
This will allow us to form our own special crime unit,
without having to depend on Harris County. It will draw our
cities closer together in the spirit of intercooperation and
will give us all additional manpower to gather intelligence,
observe, and apprehend intercity offenders. This program
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will aid us in one of our primary Law enforcement goals, that
of ridding our cities of narcotic sellers, burglars and
thieves.
In this endeavor, we have the endorsement of Mr. Johnny
Holmes, Harris County District Attorney as well as Harris
County Adul t Probation Department. We are presently the
only group in the state to apply of this type of grant.
I am requesting that the La Porte City Council consider
a resolution, committing to participation in this project, as
has been done in the other six cities.
Charles E. Smith
Chief of Police
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RESOLUTION NO. 88-5
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LA PORTE
AUTHORIZING THE CITY OF LA PORTE POLICE DEPARTMENT TO SUBMIT
A GRANT REQUEST TO ASSIST IN THE FUNDING OF THE CRIME
SUPPRESSION TASK FORCE
WHEREAS, the City Council of the City of La Porte, Texas
has the moral obligation to the citizens of La Porte, Texas
to ensure that the Criminal Justice System operates in the
most efficient and coordinated manner possible; and
WHEREAS, the City Council of the City of La Porte is
aware that there are limited state and county resources to
provide special crimes assistance to the participating
cities; and
WHEREAS, the Council feels that the addition of the
program known as Crime Suppression Task Force, will
materially enhance the apprehension and conviction of
criminal offenders in the corporate limits of the City of La
Porte, Texas and those of the participating cities; and
WHEREAS, the opportunity exists to fund vital parts of
this program through the Office of the Governor of the State
of Texas, Criminal Justice Council and HGAC.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF LA PORTE, TEXAS
Section 1. That the City of La Porte Police Department
submi t a grant request to the Office of the Governor of
Texas, Criminal Justice Council and HGAC to assist in the
funding of the Crime Suppression Task Force.
Section 2. This Resolution shall be in effect from and
after its time of passage.
PASSED AND APPROVED this the 14th day of March, 1988.
. CITY OF LA PORTE
By
Norman L. Malone, Mayor
ATTEST:
Cherie Black, City Secretary
APPROVED:
Knox W. ASkins, City Attorney
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REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
xxx
Department:
Administration
Requested By:
Report
Resolution
Ordinance
Exhibits:
1) Letter dated 7/24/88 offering grant for demolition of unsafe
buildings
2) Interlocal Agreement between CLP & Harris County for
Unsafe Building Demolition
SUMMARY & RECOMMENDATION
On July 24, 1987 the City was notified of a $10,000 award in
Community Development Block Grant funds for demolition of
dangerous buildings. The notification of award outlined
responsibilities of Harris County and the City, and noted that an
interlocal agreement would follow.
The attached interlocal agreement formally outlines the conditions
of the grant and the responsibilities of both parties.
The agreement has been reviewed by the Community Development
Department and found to be in order. Administration recommends
approval of the interlocal agreement.
NOTE: A similar interlocal agreement covering the FY '87 grant
award for expansion to the Jennie Riley Civic Center is expected
soon.
Action Required by Council:
Approve Interlocal Agreement outlining conditions of the grant
award and responsibilities of the City of La Porte and Harris
County Community Development Agency. Authorize execution of
agreement by Mayor and forward documents to Harris County
Community Development Agency to prepare for Harris County
Community Court approval.
Availability of Funds:
General Fund
Capital Improvement
XXX Other
Water/Wastewater
General Revenue Sharing
Account Number:
N/A
Funds Available: __ YES
NO
City responsibilities will be administered by Community
Development Department.
Approved for City Council Agenda
6?.~ -r\ ~
Robert T. Herrera
City Manager
~ - \ \ - ~~
DATE
.
.
(e <.
HARRIS COUNTY COMMUNITY DEVELOPMENT AGENCY
.'
3100 Timmons Lane, Suite 330, Houston, Texas 77027 . 626- 5651
JON LINDSAY, County Judge
WALTER L. JONES. Executive Director
July 24, 1987
The Honorable Norman Malone
The City of La Porte
604 West Fairmont Parkway
P.O. Box 1115
La Porte, Texas 77571
Attention: Robert T. Herrera
Dear Mayor Malone:
Re: La Porte Demolition
Project Number: 86/87-02-E-13
The Harris County Commissioners' Court has approved the allocation of
$10,000 in Community Development Block Grant funds for an unsafe building
demolition program in the City of La Porte. Harris County has reserved
approximately $1,700 of the $10,000 to cover proj ect' review and oversight
expenses. Seven dilapidated, abandoned residential structures in North La
Porte will be condemned and demolished. The addresses of these seven houses
follow:
1. 200 Nor>th 5th Street
2. 202 North 5th Street
3. 209 North 5th Street
4. 330 North 5th Street
5. 414 North 5th Street
6. 100 Block of North 3rd (2-story frame
house on corner of 3rd and Polk Streets)
7. 420 North 6th Street
It is understood that demolition of all seven structures will be undertaken
at the same time under a single contract. It is also understood that the
City of La Porte will be responsible for coordinating the project design and
the administration of the demolition process at the City's expense.
t~
Your office is requested to respond in writing to this office, stating your
firm commitment to furnish the project plans and specifications at the
City's expense and to administer the demolition process. Once this response
is received, we will prepare an Interlocal Agreement, to be approved by the
Commissioners' Court and your City Council. After the Interlocal Agreement
is approved and grant approval from HUD is received, we will issue a notice
to proceed.
..
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Mayor Norman Malone
City of La Porte
Page 2
Attached are guidelines for the design and construction of a CDBG-funded
Harris County project and a design report form. Your office is requested to
follow the guidelines and submit a current estimated budget for the project
and approximate schedule, as indicated on the design form.
We look forward to working with you.
WLJ:acc
Attachments
~ t:
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HARRIS COUNTY COMMUNITY DEVELOPMENT AGENCY
3100 Timmons Lane, Suite 330, Houston. Texas 77027 . 626-5651
JON LINDSAY. County Judge
WALTER L JONES, Executive Director
REC:Ei\/EC)
February 17, 1988
Ft.":'!> ~ '7 ~Qn8
U i 100
The Honorable Norman Malone
City of La Porte
604 West Fairmont Parkway
P.O. Box 1115
La Porte, TeKas 77571
Attention: Mr. Robert T. Herrera
Dear Mayor Malone:
Re: La Porte Unsafe Building Demolition
Project Number: 86/87-02-E-13
Attached are two original copies of the Interlocal Agreement between your city
and Harris County. After approval by your City Council, you are requested to
send the executed copies back to this ag ency. After approval by Commission-
ers' Court, we will return one original.
If there are questions, please call Cinda Calderon at (713) 626-5651.
. ~..#JI#
WLJ/ah
At tac hmen t
,"
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c. A. File No. 23,443
A G R E E MEN T
THE STATE OF TEXAS ~
~
COUNTY OF HARRIS ~
This agreement is by and between the CITY OF
corporate and pOlitic under the laws of the
hereinafter referred to as "City," and Harris
corporate and pOlitic under the laws of the
hereinafter referred to as "County."
LA PORTE, a body
State of Texas,
County, a body
State of Texas,
WIT N E SSE T H:
WHEREAS, County has submitted Community Development Block
Grants to the U. S. Government, application numbers B-86j87-UC-48-
0002, which have been approved by the U. S. Government through the
U. S. Department of Housing and Urban Development; and,
WHEREAS, the City did agree to co-operate to be inc luded in
the grant application; and,
WHEREAS, included in the approved grant application was the
funding of the demolition of at least seven single-family
residential structures located in that neighborhood known as "North
La Porte," the total cost of $10,000.00, hereinafter referred to as
the "Project"; and,
WHEREAS, The County is the grantee named in the Grant charged
with compliance of the federal laws, rules, and regulations
relating to the expenditure of funds received from the U. S.
Government pursuant to the approved Community Development Block
Grant application; and,
WHEREAS, the City is not familiar with such federal laws,
rules, and regulations relating to the expenditure U. S. Government
funds under the Community Development Block Grant application; and,
WHEREAS, the County desires to assure compliance with such
laws, rules, and regulations relating to the expenditure of funds
under the Community Development Block Grant application; and,
WHEREAS, the County and City mutually agree as to the need to
expedite this project as quickly as possible;
NOW, THEREFORE, the County and City do mutually agree as
follows:
..
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I.
SCOPE OF AGREEMENT
The County and City agree to construct the
accordance with the guidelines rules, and regulations
the U. S. Department of Housing and Urban Development,
referred t<3::'"as~"HUD."
Project in
required by
hereinafter
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II.
DUTIES OF THE COUNTY AND CITY
The City shall in all respects comply with the laws, rules,
and regulations regarding Conununi ty Development.. Block Grant funds
in the implementation of the Project which are set forth in Exhibit
A and the Harris County Conununity Development Agency Guidelines for
Construction Design, Bidding, and Contract Administration as set
forth in -Exhibit "c, " both of which are attached hereto and
incorporated herein by reference for all purposes as if repeated
herein verbatim.
The City agrees that all buildings to be demolished under this
agreement shall be located in that neighborhood known as "North La
Porte~"
The City shall have the responsibility for selecting the
structures to be demolished and shall have sole responsibility for
complying with all legal requirements relating to its power to
demolish buildings as herein contemplated.
. The City shall be responsible for the advertising and
sOlicitation of bidS, award of the bid subject to the approval of
the County, and administration of the demolition contract.
The City agrees to indemnify and hold the County harmless for
any and all claims and damages for damage to or loss of property,
arising out of or attributed, directly or indirectly to the
operations or performance of the City and under this Agreement.
The county shall reimburse the City for Project costs as set
forth 'in this agreement. To the extent that such funds become
avai lable, the County agrees to reimburse the City for those net
actual : project costs which are allowable under the laws, rules,
assurances, and regulations applicable to the expenditure of Block
Grant funds on the basis of the budget for the Project attached
hereto as Exhibit "B." The County shall perform its own inspections
to assure compliance with construction documents and HUD
guidelines.
-2-
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III.
PAYMENTS TO THE CITY
On or about the last day of each month during the performance
of ,this Agreement, the City shall 'submit a statement to the
Executive ill-:ir:r:.-:ectu-r:' of the- JHarrts county;~-Community Development
Agency,' hereinafter referred to as the Director, for its claims
relating to the project as incurred during the month. Such
statement shall:
1.
be in a form acceptable_ to-1.he County's Auditor,
2.
be itemized on the basis of the budget categories
set forth in Exhibit "B", attached hereto,
J_ ,I _, _i. ',-'.:' ~.
3". -
.
be duly certified to be -true and correct by the
Mayor of the City pursuant to authorization of a
majority of the City Council being duly convened
wi th- a quorum present at a meeting which has been
called and for which notice has been given in
accordance with law, and
.,.-\'-' -:
c.
::-4:. be accompanied by such evidence of the validity the
items set forth therein as may be requested by the
Director and/or the County's Auditor, including but
not limited to, statements and claims submitted to
theCi ty by its contractors. All requests for
reimbursement shall be duly certified by the City's
Engineer to the effect that the work covered thereby
has in his professional opinion, and based upon what
his observations have revealed, been duly performed
in accordance with the contract documents relating
to such claims. The statement in which the City's
contractor's final claim for payment is ~;mbmi tted
shall also include an affidavit from the chief
executive officer or owner of such firm setting
forth that all mechanics, materialmen and
/" .~. - subcontractors for the jOb have been fully paid for
all obligations relating to the jOb and that no
claims relating to such obligations are in dispute.
_ ,_ subject to the limitations set forth, above, and the right to
wi thhold- payment of any statement or portion thereof which is of
questionable' allowabi Ii ty, the County agrees to pay such monthly
statements wi thin twenty (20) days after the Director's approval
thereof, provided that an amount equal to ten percent (10%) of all
claims relating to the City's contractor shall be retained pending
completion of the project and final acceptance and approval thereof
by the City and City's engineer. The City shall provide for such
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retainage in the specifications for the project. To the extent
that any statement or any portion of any statement submitted
appears to the Director. and/or _the county' s Auditor to be of
questionable allowabi Ii ty, unreasonable and/or unnecessary under
this contract and/or the laws, rules and regulations applicable to
the expend~ture of the Block Grants funds, then the County may at
;i'tSCiop'tt-on :JW!thhOld 'payment :thereof . unti 1 all questions relating
thereto have: 'been resolved by agreement of the parties and/or by
H;;U~D:.. audit of the ,project.
IV.
PROJECT COSTS
The County agrees to reimburse the City using Community
Development Block Grant funds for project costs in an amount not to
exceed the total sum of Ten Thousand and No/IOO Dollars
($10,000.00) as set forth in the Budget for CDBG funds attached
hereto as Exhibit "B, " which shall be in full and total
compensation for payment of all expenses allowed under this
contract and the Grant Agreement with HUD. The County shall not be
liable for the payment of expenses or costs which are not allowable
under the terms of this Agreement and the Grant Agreement with RUD.
. V.
, SOURCE OF FUNDING
The County has no County funds for the costs of goods and
services to .berendered under this agreement. It is expressly
agreed and understood that this agreement is predicated upon and
conditioned on the County receiving funds for the purpose of paying
the entire.Obligation of the County under this agreement from funds
to be received from the U. S. Department of Housing and Urban
Development, by virtue of Grant No. B-86/87-UC-48-0002, entitled
Communi ty Development Block Grants. Accordingly, nQtwi thstanding
anything herein to the contrary, the maximum liability of the
County under the terms and provisions of this agreement shall not
exceed $10,000.00 or the amount actually received by the County
from HUD pursuant to the Block Grant.
The City admits knowledge of the fact that the County's
Obligation hereunder for payment of compensation and costs, if any,
is limited to Federal funds received pursuant to the Grant
Agreement nin' connection wi ththe Community Development Block Grant
program of the U. S. Department of Housing and Urban Development,
and that unless and until adequate funds have been received by the
County under the Grant agreement to pay the City'S compensation and
expense reimbursement, the County shall have no Obligation to the
City.
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VI.
CONTRACT DOCUMENTS
This Contract includes
exhibits are attached hereto
purpose.s:>' ','.,I]f' > --,,:.
the
and
following exhibits and
made a part hereof for
such
all
Exhibit A - CDBG Program Requirements
Exhibit B - BUdget and Allocation of Costs
Exhibit C - Harris County Community Development
Agency Guidelines for Construction
Design, Bidding and Contract
Administration, July, 1987.
This Agreement and the attached exhibits represent the entire
agreement between the County and the City and there are no other
effective agreements, representations or warranties between the
County and the City that are not contained in the Contract
Documents. .
VII.
NOTICE
Unless otherwise provided in this agreement, .. any notice
provided for or permitted . to be given must be in writing and
deli vered in person or by depositing same in the United States
mail,. postpaid and registered or certified, and addressed to the
party.- . to be notified, with return receipt requested, or by
delivering the same to an officer of such party. Notice deposited
in the mail as described above shall be conclusively deemed to be
effective, unless otherwise stated in this agreement from and after
the expiration of three (3) days after it is so deposited.
For the purpose of notice, the addresses of the parties shall,
until changed as hereinafter provided, be as follows:
If the County, then to:
Hon. County Judge and Commissioners Court
c/o County Clerk, commissioners Court Division
P. O. Box 1525
Houston, Texas 77001
r '"" c' (:' ~'V, (:~, .~
If to the City, to:
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Each party shall have the right from time to time at any time
to change its respective. address and each shall have the right to
specify as its new address, provided that at least fifteen (15)
days written notice is given of such new address to the other
party.
VIII.
RIGHTS OF TERMINATION
The City or the County by and through its Executive Director
of the Harris County Community Development Agency may terminate
this Agreement without cause at any time by giving 30 days written
notice to the other party.
In Witness Whereof this instrument has been executed in
duplicate originals by the parties hereto as follows:
(a) It has on the day of , 1988,
been executed by the County Judge of Harris County,
on behalf of the County pursuant to an Order of
Commissioners Court of the County so authorizing.
(b)
It has on the day of
been - executed by the Mayor and
City Secretary on behalf of the
Ordinance so authorizing.
; 1988,
attested to by the
City pursuant to an
CITY OF LA PORTE
HARRI S COUNTY
MAYOR
JON LINDSAY
County Judge
ATTEST:
City Secretary
APPROVED AS TO FORM:
APPROVED:
MIKE DRISCOLL
County Attorney
HARRIS COUNTY COMMUNITY
DEVELOPMENT AGENCY
By
JAMES M. ANDERSEN
Assistant County Attorney
By
WALTER L. JONES
Executive Director
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EXHIBIT A
CDBG PROGRAM REQUIREMENTS
I.
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
The City shall compJywi~h Title VI of the Civil Rights Act of
1964 (P.L. 88-352) Title 24 Code of Federal Regulations Part 1. In
accordance with the Act, no person in the United States shall, on
the ground of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be otherwise
subject to discrimination under any program or acti vi ty for which
the City receives Federal financial assistance. The City will
immediately take any measures necessary to comply with Title VI.
If any real property or structure thereon is provided or improved
wi th the aid of Federal financial assistance, this clause shall
obligate the owner, or in the case of any transfer of such
property, any transferee, to comply with the requirements and
restrictions contained in this clause for the period during which
the real property or structure is used for a purpose for which the
Federal financial assistance is extended or for another purpose
involving the provision of similar services or benefits. The City
will further comply with federal regulations, 24 CFR Part 1, which
implement the Act.
II.
SECTION 109 OF THE HOUSING
AND COMMUNITY DEVELOPMENT ACT OF 1974
I
The City shall comply with Section 109 of the Housing and
community Development Act of 1974 and federal regulations, (24 CFR
Part 570.601), issued pursuant to Section 109. No person in the
United States shall, on the ground of race, color, national origin
or sex, be excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any program or activity
funded in whole or in part with community development funds.
Section 109 also prohibits discrimination on the basis of age under
the Age Discrimination Act of 1975 (42 U.S.C.A. 6101 et seq.) or
with respect to an otherwise qualified handicapped individual as
provided in Section 504 of the Rehabilitation Act of 1973 (29
U.S.C.A. 794).
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III.
SECTION 3 OF THE HOUSING AND URBAN
DEVELOPMENT ACT OF 1968
(a) The definition of terms at 24 Code of Federal Regulations
(CFR) S135.5 applies to the following Section 3 clause. The work
to be performed-under this 'Agreement is on a Project assisted under
a program providing federal financial assistance from the
Department - 0 fo' Hous ing and Urban Deve lopment ( the Department) .
Section 3 of the Housing and Urban Development Act of 1968, as
amended, (12 U.S.C.A. 1701u) applies to the Agreement. Under
Section 3, to the greatest extent feasible, the City in its
contracts shall give opportunities for training and employment to
lower income residents of the County and shall award contracts for
work in connection with the Project to business concerns which are
located in or owned in substantial part by persons residing in the
County.
('b) The City will comply with the provisions of Section 3,
the federal regulations set forth in 24 CFR Part 135, and all
applicabLe rules and orders of the Department issued thereunder
prior to-the execution of 'the Agreement. The City certifies and
agrees that there is no contractual or other disability which would
prevent 'compliance with these 'requirements.
(c) The City shall send to each labor organization or
representative of workers with which it has a collective bargaining
agreement or other contract or understanding, if any, a notice
advising the labor organization or workers' representative of the
commi tments under this Section 3 clause and shall post copies of
the notice in conspicuous places available to employees and
applications for employment or training.
(d) The City will include or have included a Section 3 clause
in every contract for work in connection with the project. The
City shall, at the direction of the county, take appropriate action
pursuant to any subcontract upon a finding that the subcontractor
is in violation of regulations issued by the Department, 24 CFR
part 135. The City wi 11 not subcontract with any subcontractor
where it has notice or knowledge that the latter has been found in
violation Of regulations under 24 CFR Part 135. The City shall not
let any contract unless the contractor has provided City with a
preliminary statement of ability to comply wit the requirements of
these regulations.
(e) Compliance with the provisions of Section 3, the
regulations set forth in 24 CFR Part 135 and all applicable rules
and orders of the U.S. Department of Housing and Urban Development
issued thereunder prior to the execution of this Agreement shall be
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a condition of the federal financial assistance provided to the
Project. These provisions are binding upon the County, its City s
and subcontractorsL their succe$sors and assigns. Failure to
fulfill these requirements shall subject the County, its
contractors and subcontractors, their successors nd assigns to
those sanctions specified by the grant or loan agreement or
contract through which federal _assistance is provided, and to such
sanctions as are specified by 24 CFR Part 135.
(f) - The City , shall have 'completed and signed a-Voluntary
Compliance Form (provided by the County) and had delivered it to
the Director prior to the execution of this Agreement.
IV.
CONFLICT OF INTEREST
A. No member of or delegate to the Congress of the United
States, and no Resident Commissioner, shall be admitted to any
share or part of this Agreement or to any benefit direct or
indirect which arises from this Agreement.
B. In accordance with 24 CFR Part 570.611, no persons
described in paragraph C who exercise or have exercised any
functions with respect to CDBG activities or who are in a position
to participate in a decision making process or gain inside
information with regard to CDBG activities, may obtain a personal
or financial interest or benefit from, or have any interest in any
contract, subcontract, or agreement or the proceeds thereunder,
either for themselves or those with whom they have family or
business ties, during their tenure or for one year thereafter.
C. The requirements of paragraph B apply to any person who
is an employee, agent, consultant, officer, or elected official or
appointed official of the County, City, and of ap.y designated
public agency, or subrecipient under 24 CFR Section 570.20 which
receives funds under the CDBG grant agreement with HUD.
VI.
COURT ACTIONS
Th City agrees to give the County immediate notice in writing
of any actions or suits filed and prompt notices of any claims made
against the County, the City or any of the parties involved in the
implementation and administration of this Agreement.
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VII.
EXECUTIVE ORDER 11246
City, in regard to the implementation of this Agreement,
agrees as follows:
..,.- '-, \- r-. - _,
A. - The City will not discriminate against any employee
or applicant for employment because of race, color,
religion, sex - or national origin. The City wi 11
take affirmative action to ensure that applicants
are employed, and the employees are treated during
employment, without regard to their race, color,
religion, sex or national origin. Such action shall
include, but not be limited to, the following:
employment, upgrading, demotion, or transfer,
recruitment or recruitment advertising, layoff or
termination, rates of payor other forms of
compensation, and selection for training, including
apprenticeship. The City agrees to post in
conspicuous places, available to employees and
applicants for employment, notices to be provided by
the County setting for the provisions of this
nondiscrimination clause.
B. The City will, in all sOlicitations or
advertisements of employees placed by or on behalf
of the City, state that all qualified applicants
will receive consideration for employment without
regard to race, color, religion, sex or national
origin.
C. The City will send to each labor union or
representative of workers with which the City has a
collective bargaining agreement or other contract or
understanding, a notice to be provided by the
County, advising the labor union or workers'
representative of the City's commitments under
Section 202 of Executive Order 11246 of September
24, 1965, and shall post copies of the notice in
conspicuous places avai lable to employees and
applicants for employment.
D.
The City will comply with all provisions
Executive Order 11246 of September 24, 1965, and
the rules, regulations and relevant orders of
Secretary of Labor set forth at 41 CFR Part 60.
of
of
the
E. The City will furnish all information and reports
required by Executive Order 11246 of September 24,
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1965, and by the rules, regulations, and orders of
the Secretary of the U. S. Department of Labor for
purposes of investigation to ascertain compliance
with such rules, regulations and orders.
F. In the event of the City's noncompliance with the
nondiscrimination clauses of this Agreement or with
any of such rules, regulations or orders, this
Agreement may be canceled , terminated or suspended
in whole or in part and the City may be declared
ineligible for further authorized contacts in
accordance with procedures authori zed in Executive
Order 11246 of September 24, 1965, and such other
sanctions may be imposed and remedies invoked as
provided in Executive Order 11246 of September 24,
2965, or by rule, regulations, or order of the
Secretary of the U. S. Department of Labor, or s
otherwise provided by law.
G. The City will include provisions similar to
paragraph A through F in every contract or purchase
order unless exempted by rules, regulations, or
orders of the secretary of the U. S. Department of
Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1964, so that such
provisions will be binding upon subcontractors or
vendors. The City will take such action with
respect to any contractor or purchase order as the
County may direct as a means of enforcing such
provisions including sanctions of noncompliance.
PROVIDED, however, that in the event the City
becomes involved in, or is threatened with,
litigation with a contractor or vendor as a result
of such direction by the County, the City may
request the United States to enter into such
Ii tigation to protect the interests of the United
States.
VIII.
RECORDS FOR AUDIT PURPOSES
Wi thout limitation to any other provision of this Agreement
the City shall maintain all records concerning the Project which
the County reasonably requires for three years from the expiration
date of the Agreement unless a longer period is required under
Title 24. Code of Federal Regulations ~570.5l0. The City shall
maintain records required by 24 CFR Section 135.120 for the period
that HUD requires the records to be maintained. The City will give
the County, HUD, the Comptroller General of the United States, the
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General Accounting Office or any of their authorized
representatives access to and the right to examine, copy of
reproduce all records pertaining to the acquisition and
construction of the project and the operation of the Project. The
right to access shall continue as long as the records are required
to be maintained.
IX.
USE OF DEBARRED SUSPENDED OR INELIGIBLE CONTRACTORS
The City shall not employ award contracts to or otherwise
engage the services of any City or subcontractor during any period
of debarment suspension or placement in ineligibility status under
provisions of 24 CFR Part 24 or under the authority of the County.
X.
UNIFORM ADMINISTRATIVE REOUIREMENTS AND COST PRINCIPLES
The City shall comply with the
requirements of OMB Circular Nos. A-I02,
and A-21 as applicable as they relate to
federal funds.
pOlicies guidelines and
Revised A-lIO A-8?, A-122
the acceptance and use of
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EXHIBIT liB"
proiect Budqet
I. City of La Porte
Services to be provided by City:
Condemnat-iQI1 process, 'bidding, and
contract administration
Total Value: City of La Porte services
$ 5,000.00
$ 5,000.00
II. Harris County Community Development Block Grant Funds
A. Costs to be paid by Harris County Community
Development Agency to Harris County and/or outside
vendors contracted with by the County for services
rendered in connection with project
TOTAL CDGB FUNDS
$ 650.00
1,050.00
8.300.00
$10,000.00
Engineer
Inspection
B.
Demolition costs
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HARRIS COUNTY COMMUNITY DEVELOPMENT AGENCY
GUIDELINES
FOR
CONSTRUCTION DESIGN, BIDDING AND CONTRACT ADMINISTRATION
JULY, 1987
These guidelines are intended tcf assist those public entities receiving Harris
County Community Development Block Grant funds who choose to coordinate the
design and construction process themselves. The guidelines should facilitate
the enfftyrs-compTlance with applicable federal and county regulations and
policies. If clarification is neededt call Richard BaYt Project Manager, at
626-5651.
1. The contract administration of all design and construction projects
must comply with Harris County requirements and the policies and proce-
dures of the Harris County Eng ineer, Purchasing Agent t Auditor, and
Community Development Agency (CDA).
2. The entity will advertise for bids and award contracts in compliance with
the State of Texas bidding procedures and the attachments listed below
from OMB Circular A-I02:
Attachment B - Bonding and Insurance
Attachment C - Retention and Custodial Requirements for Records
Attachment G - Standards for Grantee Financial Management Systems
(except subparagraph 2a)
Attachment 0 - Procurement Standards
3. Design consultants" qualification statements, including forms 254 and
255, must be submitted to CDA prior to design contract award.
4. Preliminary plans and specifications will be submitted directly to CDA
for review. CDA will insert HUD-related specifications and forward the
bid documents to the County Engineer's Office to review for compliance
with County and HUD technical requirements and to insert County-related
materials. All comments ..lill be submitted to the entity through CDA. CDA
must approve the final revised contract documents prior to bidding.
5. Prior to contract awardt entity will submit low bidder's> qualification
and financial statements. CDA and the County Engineer's Office will
review the statements to ensure that the contractor has a good contract-
ing record, adequate capitalization and/or equipment, etc., to success-
fully complete the project, and has not been debarred by HUD from
working on federal,contracts.
6. The entity, the consultant, CDA and the County Engineer's Office will
conduct a prebid conference; (if necessary) and a preconstruction
conference with the contractor(s).
7. Inspection will be handled jointly by the County Engineer's inspectors,
the consultant, and the entity. The County Engineer will have final
authori ty in all construc tion-rela ted issues.
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HCCDA GUIDELINES ,-
Page 2 of 2
....-"';r
~:O~_.':;:- :.,-~ '.-
8. The Harris County Inspector will be responsible for preparing the pay
estimates, to be reviewed by the consultant prior to submittal for pay-
ment. (Note: Harris County's pay estimate forms based on approved
schedule of valtieswill be used. Payesfimatesmust be processed through
the County review system, requiring approximately six weeks).
9. .-. An change'oiders initi<ffed' -by eitner the contractor, tne consul tan t; or
the Harris :CourityEngirieer's.Officewill be handled administratively by
the Harris County Engineer's Project Engineer or Architect. All change
order requests will be handled in the same manner as the pay estimates
and the internal review cycle of Harris County will prevail. Changes
must be consistent with contract specifications and will not exceed
twenty-five percent of the original contract amount.
10.
Submittals and shop drawings will be submitted by the contractor to
consultant who will approve or reject. The consultant will forward
copies of those approved to the Harris County Engineer or Architect
distribution to inspectors and contractors.
the
five
for
11.
CDA will .conduct random payroll audits
responsible for compliance with labor, EEO,
quiremen ts ~
and will hold the contractor
and minority business re-
12. A. The entity must submit the following documentation to CDA prior to
award of the construction contract:
1. Copy of the bid advertisement.
2. Copy of the bid tabulations.
3. Copies of all bids submitted.
:4. Copies of bidders' bid bonds or cashiers checks.
5. Copy of the minute s and attendance roster of the bid opening.
6. Engineering consultant's recommendation of contractor.
B. The entity must submit the following documentation after award of
contract:
1. Copy of the performance, payment and maintenance bonds.
2. Copy of "Certificate of Authority" issued by the'State Board of
Insurance of Texas for the surety company. Only companies
listed in the Department of the Treasury circular #570 (most
recent' issue) will. be accepted.
3. Certification of bid award by the City Counc il/Board.
4. Original copy of the executed contract between the successful
bidder and the entity.
5. Copy of the purchase order.
6. Copy of subcontractor list.
7. Schedule of values based on standard Construction Specifiers
Institute (CSI) format (16 divisions format) and given in lump
sums per line item including overhead and profit for each.
8. Construction schedule (Bar Chart or Critical Path 11::!thod).
HCCDA
07/87
'.
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ORDER AUTHORIZING AGREEMENT BETWEEN
HARRIS COUNTY AND THE CITY OF LA PORTE
THE STATE OF TEXAS ~
~
COUNTY- OF'F-HARRIS ~
On. thi--s the
day' of'
1988, at a
regular meeting of Commissioners Court, sitting as the governing
body of Harris County, Texas, upon motion of Commissioner
seconded by Commissioner
duly put and carried,
IT IS. ORDERED that Harris County enter into an interlocal
agreement with the City of LA PORTE for the funding of the
demolition of' 'approximately seven single family residential
structures located on the north side of the City and other related
costs in the City of LA PORTE using Community Development Block
Grant funds, said agreement being incorporated herein by reference
for all purposes as though fully set forth herein word for word.
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REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
March 14, 1q88
Requested By: Alton Porter
Department:
Councilman
X Report
Resolution
Ordinance
Exhibits:
SUMMARY & RECOMMENDATION
Recently, a representative of the student body at La Porte High
School made a presentation to Council requesting use of Sylvan
Beach Convention Center by the school at no charge to them. At
that time, Council was of the opinion that to allow the school to
do so would be opening the door to requests from other
organizations for free use of the Center. Council declined to
allow the school free use of the Center, as they felt that in
order for the Convention Center to be self-supporting, no free
usage or discounts could be given.
However, since the City uses various school facilities at
different times of the year (swimming pool, track, school
buildings for elections, etc.), I feel that some sort of
reciprocal agreement is in order to enable an exchange of
facilities.
My suggestion is that the school be allowed free use of Sylvan
Beach Convention Center on one (1) Wednesday, one (1) Friday, and
one (1) Saturday during each year. The school would have the
burden of limiting what school functions would be held, and Qnly a
legitimate school function could be held (no Booster Club
functions, etc.).
Reciprocal charges for all City uses of school facilities would be
the amount of total fees for the three (3) nights use of Sylvan
Beach Convention Center (i.e., $1,950). The school district and
the City would bill and credit internally. The in-house transfer
of funds by the City could be made from Parks and Recreation
Department to the Enterprise Fund for Sylvan Beach Convention
Center.
I would appreciate your support in this matter. If the School
District and the Council agree that this is a feasible idea, the
City Attorney can be directed to prepare an agreement for
signatures. .
Action Required by Council: Approve authorizing the City Attorney
to prepare reciprocal agreement for use of Sylvan Beach Convention
Center/School Facilities
Availability of Funds:
General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other (Motor Pool Replacement Fund)
Account Number:
Funds Available: __ YES __ NO
Approved for City Council Agenda
G0\\
Robert T. Herrera
City Manager
"3-\\ ,~~
DATE
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REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
March 14, 1q88
Requested By:Joel H. Albrecht
Department: Community Deve.
Report
Resolution
Ordinance
Exhibits:
Exhibit A - Staff Memo
Exhibit B - Bid Tabulation
\q~1-ra<o
The ~ Golf Course budget for the building of a golf course
included funds for a golf cart storage building and a maintenance
building.
SUMMARY & RECOMMENDATION
The staff prepared plans, specifications and bid documents for
these two facilities. The specifications are for two standard
metal buildings each 50' wide by 60' long. The maintenance
building has a 20' overhand on one,end that would protect equip-
ment parked beneath it overnight. The building would also have an
office for
the golf course superintendent and a parts room. The golf cart
building would also be 50' wide by 60' long and be totally open on
the inside.
To be sure that we stayed within the 1987-88 budget of $100,000.00
for both of these buildings we included three alternate proposals
to the bid documents. The alternates proposed are as follows:
1.) Delete the concrete floor in the golf cart storage building
to reduce cost, (this cost would have been deleted from base
bid).
2.)Add two additional doors in each end to facilitate easier
maneuvering and storage of golf carts, and
3.) Add insulation to the maintenance building to improve working
conditions.
Five sealed bids for these buildings were submitted and opened
March 9, 1988. The low bid was from Moore & Moore General
Contractor, Inc., of La Porte whose total bid, including alternate
No.2 and No.3 was $86,385.00. (The ,bid does include a concrete
floor).
CONTINUED ON PAGE 2.
Action Required by Council:
The staff recommends the approval of the low bid
submitted by Moore & Moore General Contractors, Inc., in the
amount of $86,385.00. This recommendation does include the base
bid and alternates No.2 and No.3.
Availability of Funds:
Water/Wastewater
General Revenue Sharing
xx
General Fund
Capital Improvement
Other
Account Number: 00s-800-800-802
Funds Available: XX- YES
NO
Approved for City Council Agenda
GlJ",,^ ~~
Robert T. Herrera
City Manager
~-\ \ -~Cb
DATE '
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CART/MAINTENANCE BUILDINGS - AGENDA REQUEST
PAGE 2
MA R C H 1 4, 1 988
BID ANALYSIS
Base Bid
Alt. No. 1 (Delete floor)
Alt. No.2 (2 Add. doors)
Alt. No. ~ (Insulation)
$82,400.00
- 1,200.00
1,285.00
2,700.00
Total Bid w/o Alt. No. 1
$86,385.00
e
% of Budget
82.40%
1 .285%
2.70%
83.385
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THE CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
MA R C H 1 0, 1 988
THRU:
FROM: '
SUBJECT:
Robert He~r , City Manager
John Joer st. City Manager
Joel H. Alb echt, Director of Community
TO:
Maintenance and Cart Storage Buildings
Developmen~~'
The 1986 G.O. Bonds approved for the building of a golf course
included funds for the construction of a maintenance and a cart
storage bu ild ing. Our budget for 1987 -88 set as ide $100,000.00 for
the construction of these two buildings.
To offset the possibility of going over the budget we wrote a set of
specifications that did not include any paving around the buildings.
We also attempted to standardize everything we could in the building
but at the same time provide for the minimum needs of storing golf
carts and maintaining golf course equipment.
To assure ourselves of meeting budget we included three al ternative
proposals in the bidding specifications. They are:
1. Delete the concrete floor in the cart storage facility and
use only crushed rock or aggrate gypsum.
2. Add two additional overhead doors for the cart storage
facility, this would greatly assist in the maneuvering
of the carts into and out of the building.
3. Add insulation to the maintenance building to provide better
working conditions.
The successful contractor is requ ired to prov ide plans sealed by an
engineer, licensed to work in the State of Texas.
On March 9, 1988, we opened five (5) bids for the two buildings and
the apparent low bidder was Moore and Moore General Contractors, Inc.,
of La Porte. Their bid to the City for constructing these two
buildings was $86,385.00. This bid does include alternative proposals
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Maintenance/Cart Storage Buildings
Harch 10, 1988
Page 2
No. 2 and
the cart
building.
building.
The difference between the bid price of $86,385. and the budgeted
figure of $100,000. can be utilized for a contingency account and also
for some site work around the bu ild ings. The site work would be a
rock road to the site and around the buildings.
No.3, which were the add items of the two overhead doors for
storage building and insulation for the maintenance
The bid also included a concrete floor for the cart storage
The staff does recommend the acceptance of the bid of Moore and Moore
General Contractors, Inc., in the total amount of $86,385.00 for the
construction of the two buildings.
JHA/nb
xc: John Joerns, Asst. City Manager
EXHIBIT nAn
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LA PORTE BAY FOREST GOLF COURSE
BID OPENING MAINTENANCE r-BUILDINGS
l'tl
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MARCH 9, 1988 0 0
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CONTRACTOR BASE BID ALT #1 ALT If'? AL TiP, TOTAl
(100)
Allgood Const. Co.
5252 Hollister #610 85,774 1615 (-) 1170 (+) 4742 (+) 91,686.
Houston, Tx. 77040
Phone: 895-9744 OMIT
.
Lynn B Watkins Const.
525 East Walker
League City, Tx 77573 ..
Phone: 332-1566
Graham ConstrucJ~gh
PO Box 13188 108,085 2656 (-) 1060 2165 (+) 111,310.
Houston, Tx 77034
Phone: 481-1780 OMIT
(60)
Follis Construction
200 North Broadway 85,716 400 (-) 1500 2600 89,816.
La Porte, Tx. 77571
Phone: 471-6881 OMIT
Al Ward Construction
1200 Hwy 146,Ste 260
La Porte, Tx 77571
Phone: 471-3633
Moore & Moore (80)
530 South Broadway 82,400 1200 (-) 1285 2700 86,385
La Porte, Tx 77571
Phone: 471-0145 OMIT
Murson Const. Inc.
923 E Pasadena Fwy
Pasadena, Tx 77506
Phone: 920-1744
T.E. Baker & Sons
2212 Plunkett
Deer Park, Tx 77536
Phone: 476-7938
(75)
Derk Harmsen Const.
2820 Center Street 86,071 No Bid 1427 (+) 2961 (+) 90,459.
Deer Park, Tx 77536
Phone: 479-3400
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REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
Requested By:
Department: Administration
xxx
Report
Resolution
Ordinance
Exhibits: Proposal from Administrative & Fiscal Consulting
Services, Inc. for Management Information Systems
Review & Planning
Attachment: Estimated man-hours (to be included in
Aooendix)
SUMMARY & RECOMMENDATION
In fall of 1982, the firm LWFW prepared a Management Information
Study for the City. This study resulted in an implementation plan
that was to guide the City through the installation and
development of La Porte's data processing contract with HMS, Inc.
Since the adoption of the plan in February 1983, the City has had
varied success in the installation and update of standard
applications that were called for in the contract with HMS.
During the same time period there has been significant advances in
the micro-computer industry with an increase in software available
for municipal applications. The majority of decisions the City
makes are based on information gathered from computer systems.
The study will insure that the City maximizes its initial
investment and also redevelop an outdated MIS plan.
Mr. Chip Collins will serve as Project Manager for the study. Mr.
Collins will bring a special insight to the study since he served
as Project Director for LWFW when the original data processing
implementation plan was developed.
The approved FY 87-88 Budget appropriated $30,000 for an MIS
update; $13,000 appropriated from the General Fund and $17,000
appropriated from the Utility Fund. The study tasks and project
approach is attached for your reference.
Action Required by Council:
Approval of Phase I services described in the proposal. The
estimated cost for these services is $18,800 plus reimbursables.
The fee for Phase I will be based on an hourly rates times the
actual man hours plus out of pocket expenses not to exceed
$20,000.
NOTE:
ACCOUNT NO.
003-600-606-450
015-600-606-823
AMOUNT AVAILABLE
$17,000.00
$13,000.00
Availability of Funds:
x
General Fund
Capital Improvement
Other
x
Water/Wastewater
General Revenue Sharing
Account Number:
oo~ 600 606 4S0
01S 600 606 82~
Funds Available: XX YES __ NO
Approved FY 88-89 Budget
Approved for City Council Agenda
~"t/~
Robert T. Herrera
City Manager
"3. \ \1eo CO~
DATE
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ANTICIPATED PROFESSIONAL FEES
PHASE I
CONSULTANT HOURS HOURLY TOTAL
RATE
Ramond W. (Chip Collins 80 $100 $ 8,000
Scott Pierson 120 $ 50 6,000
Lewis F. McClain, Jr. 20 $100 2,000
Becky L. Brooks 40 $ 70 2,800
Estimated Reimbursable Expense 1 ,200
GRAND TOTAL $20,000
PHASE II
CONSULTANT HOURS HOURLY TOTAL
RATE
Ramond W. (Chip) Collins 60 $100 $ 6,000
Scott Pierson 48 $ 50 2,400
Estimated Reimbursable Expense 1,600
GRAND TOTAL $10,000
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Proposal
To Provide Professional Assistance
For
Management Information systems
Review and Planning
To
LaPorte, Texas
By
Administrative & Fiscal Consulting Services, Inc.
February, 1988
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TABLE OF CONTENTS
I. Introduction ............................. 1
II. Study Approach ...........................2
III. A&FCS Qualifications .....................7
IV. A&FCS Study Team .........................11
V. Study Cost & Timing ......................15
APPENDICES
Appendix - Resumes of Team Members
e e
I. INTRODUCTION
Administrative & Fiscal Consulting Services (A&FCS) is
to submit this proposal to the City of La Porte, Texas.
purpose for providing consulting services is to assist the
in the following:
pleased
The
city
1. Reviewing the data processing situation within the
City
2. Developing a Microcomputer Approach for city-wide
management and control of microcomputers
3. Reviewing and analyzing the data processing situation
for the Police Department
The remainder of this proposal includes A&FCS's qualifications
to provide the identified professional assistance, the proposed
study options and approaches, plus estimated costs.
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II. StudY Approach
A&FCS governing philosophy for local government data processing
review, planning, and selection studies is to:
. Define the client's information needs from a realistic
and practical viewpoint.
.
Assist the client, when appropriate, in acquiring
best turnkey management information system for
client's requirements.
the
the
. Educate unsophisticated and untrained potential users
in computer terminologies, trends, and normal
implementation problems. Our belief is that users
should be an integral part of any data processing
planning and selection study.
.
Assist the client with acquiring
system(s) from a vendor(s) with whom
able to communicate and interact.
an information
the client is
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A. Study Tasks
Based upon experience gained since 1983 while assisting the
of La Porte, Mr. Collins' and A&FCS' proposed study tasks
specifically answer the question(s) of "where are we"
relation to:
City
will
in
.
Office automation and Data General's CEO
product, including graphic presentations and
publishing".
office
"desktop
. Processing speed and response times accociated with
the City's Data General MV8000 computer.
. utilization of disk storage -- both available space
and organization of data files.
. Establishment of microcomputer standards -- both for
hardware and application/productivity software (i.e.
word processing, etc...)
.
Conduct
an
inventory
of
installed
application
software.
. Review of data management policies.
. Training needs.
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. Review of application software and computer equipment
maintenance policies.
. Information needs being achieved by the City'S data
processing system.
. Identification of new information needs.
In order to answer the above questions and develop a methodology
for the City to control and monitor data processing A&FCS
recommends the following tasks be accomplished:
Phase I:
proiect Approach -- Review of Manaaement Informa-
tion Systems:
During this Phase, A&FCS will review the city'S current
data processing situation and make recommendations for improve-
ments.
Task 1: Introduction of Project
o Meet with city Project Team:
- Key city management (4-6 personnel)
- Review project's
o Goals and objective
o Tasks and workstep/questionaires
o Schedule(s)
- Receive input from Project Team concerning:
o Automation status
o Areas of concern/problems
o Good/well run - operated areas
o Individual managers' goals/objectives
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-Discuss Project Teams Role
o"Sounding Board"
o Prioritization
o Review of findings and recommendations
. Introduce Administrative & Fisca~ Consulting
Services (A&FCS)
Task 2: Review of Management Information Systems
. Review responses to questionnaires distributed
in Task 1.
. Interview "key" current and potential users
for/of:
- Data General/HMS
- Microcomputers
Police/Public Safety
. Conduct a workshop with city Project Team to
discuss:
o Findings
o preliminary opinion(s)
o Set Priorities
Task 3: Develop recommendations concerning:
. Microcomputers.
- Standards.
- Implementation Methodology.
. Data General/HMS.
- Improvements.
- Install to standards or not.
. Public Safety.
- Information needs.
Alternatives (i.e. "stand-alone", improved
HMS, new system.
Task 4: Present Recommendations (Short and Long-Term):
. Conduct workshop with City Project Team to
present and discuss findings.
. Discuss impact of the recommendation(s).
. Present to City Council in Workshop if
requested.
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PHASE II: SELECTION OF A POLICE INFORMATION MANAGEMENT SYSTEM
(PMIS)
If major improvements are required to the Police Information
System, A&FCS will do the following tasks. If a new system is
not required A&FCS will not propose Phase II.
Task 1:
Task 2:
Task 3:
Task 4:
Task 5:
Task 6:
Task 7:
Task 8:
Prepare PMIS Request for proposals (RFP).
o Incorporate Information Needs From Phase I.
o Review with City project Team.
Mail RFP to Prescreened
capable of achieving La
practical cost efficient
"contracted" improvements
Vendors Vendors
Porte's needs in a
manner and/or making
to the HMS system.
Answer vendor questions and prescreen vendors
for the city.
Prepare evaluation criteria and discuss with
the city how it will be applied.
Evaluate responses and narrow field to
two/three finalists present and discuss
analysis with city Project Team.
Assist the City with arranging vendor presenta-
tions and/or visits to user sites A&FCS
will accompany the city if requested.
Development of Recommendation(s) including:
o Estimated costs.
o Preliminary implementation schedule.
o "Pros" and "Cons" of recommendations.
Present recommendation(s) to the City Council.
PHASE III: OPTIONAL ASSISTANCE.
Once the first two phases are completed, A&FCS will
assist the City if requested in several potential ways:
.
Preparation and
bidding process.
management
of a microcomputer
. Contract negotiation for microcomputers, updates to
the Data General System, and PMIS.
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. Selection of MIS Director/Manager.:
Assist with preparation of job description and
advertisements.
Screening of resumes--creation of reference
checking form.
Assisting with the interviews.
Developing the recommendations.
. Miscellaneous implementation management:
Monitoring.
Maintaining lines of communication.
Preparation of user manuals/documentation.
This type of assistance is speculative at this point and
until the first two phases are completed our optimal type of
assistance cannot be determined.
III. A&FCS QUALIFICATIONS
Backqround and Relevant Enqaqements
Administrative & Fiscal Consulting Services (A&FCS) is an eight
(8) year old management consulting firm specializing in provid-
ing a broad range of services to the local government market-
place.
A&FCS is located in Lewisville, Texas, a suburb of
Dallas.
Recently, Mr. Ramond W. (Chip) Collins
joined A&FCS
to further broaden the firm's professional service base. Mr.
Collins was a partner with LWFW, a thirty year old management
consulting firm. While with LWFW, he became the managing part-
ner for the information systems consulting practice, specializ-
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ing in assisting municipal and county governments. During his
tenure (nine years) at LWFW, he developed:
. An experienced project team whose members worked
together on many of the local government data
processing/information system studies presented
below. On most of these engagements A&FCS subcon-
tracted with LWFW to provide professional assis-
tance. Most of the project team members are now
part of A&FCS. Each member of the team is a se-
nior level consultant and will, as needed, ac-
tively participate in this study.
. Significant experience working with municipal and
county governments with populations from 12,000
to 2,000,000. This experience has provided A&FCS
with relevant working and practical knowledge of
municipal and county operations.
. Data processing plans, including identification
of needs and detailed analysis of potential acqui-
sition strategies for many governmental enti-
ties. These plans included:
communication with hired, appointed and
elected governmental officials.
Defining and identifying the costs associ-
ated with potential strategies for acqu1s1-
tion and implementation of local government
information and communication systems.
Identifying and communicating
information needs.
clients'
. A selection methodology for data processing sys-
tems in local government, each with different
needs and levels of data processing capabilities.
. Knowledge of over one hundred vendors of applica-
tion software, including financial applications
for local governments during the selection pro-
cess. This has provided A&FCS with current, com-
prehensive knowledge of available software for
local governments of all sizes.
. Independence from any computer hardware and/or
software vendor. A&FCS has no computer equipment
or application software for sale to municipali-
ties or counties. This independence allows us
to give our clients as unbiased recommendations
as possible.
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The experience which A&FCS and Mr. Collins gained from
previous engagements is relevant to this proposed study.
For this
reason,
the
following subsection, . Relevant
studies, is included. This listing includes both clients
of A&FCS and Mr. Collins, while with LWFW.
Relevant Enqaaements (Studies)
Each of the following includes contact information for refer-
ence purposes. (Note: Each of these projects was completed in
a timely manner and within budget -- many of these engagements
have resulted in continued or additional utilization of A&FCS
and Mr. Collins.
Client
Type of Assistance
City of Beaumont, TX
Betty Dunkerly
Director of Finance
(409) 838-0600
Development of an Information
Systems Long Range Plan and
Implementation Assistance
city of wichita Falls, TX
Ed Barrett
Assistant city Manager
(817) 322-5611
Development of a Long-Range
Data Processing Plan, Evaluation
of the City's MIS Function, and
System/Implementation
Assistance
City of AmarillO, TX
Don Cates
Director of Finance
(806) 378-3000
Development of a Long-Range Data
Processing Plan
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City of Duncanville, TX
Dan Dodson
City Manager
(214) 780-5002
city of Carrollton, TX
Dan Johnson
Assistant city Manager
(214) 466-3001
city of Bellaire, TX
King Cole, city Manager
City of college station
(409) 764-3510
City of Gainesville, TX
Bill Gaither
city Manager
(817) 665-4323
City of Fort Walton
Chuck Ingram
city Manager
(904) 243-3141
Beach, FL
city of Fort Walton
Chuck Ingram
city Manager
(904) 243-3141
Beach, FL
City of Greenville,
Randy Keltner
DP Manager
City of Carrollton,
(214) 466-3280
TX
Tx
City of Shreveport, LA
Jim Keyes
Finance Director
(318) 226-6350
e
Management Information Needs and
Data Processing System Selection
Study
Data Processing
Selection Study
planning and
Data Processing Selection Study
Assistance with Acquisition and
Implementation of an Automated
Information System
Computer
Definition,
opment and
ment
Computer
Definition,
opment and
ment
Acquisition
System and
port
Systems Requirements
Specification Devel-
Acquisition Manage-
Systems Requirements
Specification Devel-
Acquisition Manage-
of a New Computer
Implementation Sup-
Police and Courts Information
Systems Specification and Plan-
ning Study
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City of Shreveport, LA
Tom Dark
Asst Chief Administrator
(318) 226-6014
utility Billing
Informatin Needs and
Selection Study
Customer
Software
Another important element Mr. Collins brings to this study is
most if the
City
of
La
Porte's
data processing sys-
tems/capabilities
are
a
result
of
his
professional
assistance--primarily prior to 1985. Due to this experience,
A&FCS should be more effective within a shorter timeframe.
VI. A&FCS STUDY TEAM
A&FCS' experience indicates that the scope of this project
requires a special mix of professional expertise, including:
. Independence of the consulting firm from ties
to any particular vendor of computer software
or hardware, or service
.'
Expertise with local government data
environments, county governments'
practices, and operational problems.
processing
accounting
.
Knowledge of and experience with all aspects
automated local government systems and
erations.
of
op-
. In-depth expertise in determining the infor-
mation needs, data processing strategies, and
selecting automated systems for local govern-
mental entities.
. outstanding expertise in/with microcomputers
and their use in local government.
. Project management experience in controlling a
study such as this, to assure quality and on-
time delivery, and to work effectively with
people representing different functions and
viewpoints.
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. Experience with many computer hardware, op-
erating software packages, application software
packages and their implementation
.
Ability to work with local
teams to effectively gather
results; plus to communicate
elected officials.
government study
data and review
effectively with
Our project management team is composed of senior level person-
nel. The members of this management team have worked on many
of the studies presented in the Relevant Studies subsection,
and will actively participate during this study.
ENGAGEMENT PRINCIPAL AND STUDY MANAGER
It is A&FCS's policy to place each engagement under the direc-
tion of a principal. The Engagement Principal will provide
overall quality control and technical direction of the engage-
ment, provide staff personnel at the office level, and par-
ticipate in the engagement as necessary.
Mr. Chip Collins will be the engagement principal and day-to-
day project manager for this study. Mr. Collins has a Masters
Degree in Business Administration and over fourteen years
professional experience with data processing. Mr. Collins has
extensive experience with the data processing needs of munici-
pal and county governments. He has directed most of the data
processing planning and selection studies presented in the
Relevant Studies Subsection.
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Based upon current and past engagements, he has developed an
in-depth understanding of the data processing needs of local
government.
Prior to joining A&FCS, Mr. Collins was a partner
at LWFW Consulting and has worked for a major vendor of
computer systems and an international consulting firm.
PROFESSIONAL STAFF
Mr. Lewis McLain is a
member of the Government Finance
Officer's Association and has extensive experience in county
and municipal finance, including strategic planning, computer
applications rate making, budgeting, accounting, and utility
billing.
Mr. McLain was Dallas County's first Budget Officer,
and developed the County's first long-range plan.
Mr. McLain
also taught Public Finance at the graduate level at Southern
Methodist University.
Mr. Scott pierson is a graduate of Northwest Missouri State
University.
During the past five years he has become a
specialist in microcomputer technology; the computer hardware,
operating software, applications, and local area networks. He
has also developed an expertise in the areas of computer map-
ping, geographical information systems, and police information
systems.
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Mr. J. Robert McLain graduated from North Texas state Univer-
sity where he studied Management and Accounting. He Joined
A&FCS after working 10 years for Target stores as an Auditor
and Manager. While at A&FCS he has specialized in four areas;
strategic multi-year financial plans, Budgeting and capital
planning, utility rate studies, and Microcomputer modeling.
Ms. Becky Brooks, a senior consultant with A&FCS, has been with
the firm since May of 1985. Ms. Brooks has a Bachelor of
Science in Accounting and is currently a CPA candidate and a
graduate student in Public Administration. While at A&FCS, Ms.
Brooks has applied microcomputer skills in all of her assign-
ments, which predominantly include: Cost of services analysis,
Budgeting, Rate studies and Fiscal Impact studies. Prior to
joining A&FCS,Ms. Brooks was an Accounting Supervisor with a
state school.
Ms. Terry M. Brechtel is a graduate of the Master of Public
Administration program at Southern Methodist University special-
izing in Public Finance. She has over seven years experience
as a financial consultant and budget analyst in local
government. Her areas of local government finance experience
includes budgeting, multi-year financial forecasting, and
capital improvement programing. In addition, she has extensive
experience in the area of comprehensive cost of services/user
fee analysis for many cities throughout the Southwest.
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IV. STUDY COSTS.
A&FCS proposes the following not-to-exceed costs for
Phase I at $20,000 and Phase II at $10,000 plus ~ut-of-pocket
expenses for vendor presentations and site visits. Phase III
costs will be determined/recommended after Phases I and II.
If less time than anticipated is required for the engage-
ment, our fee will be adjusted to reflect the lower cost. Pro-
fessional fees and out-of-pocket expenses will be submitted on
the 1st and 15th of each month and are due within 10 days.
Individual Rates:
Consultant
Daily Rate
Hourly Rate
Ramond w. (Chip) Collins
Lewis F. McLain, Jr.
Scott pierson
J. Robert McLain
Becky L. Brooks
Terry Brechtel
David Grimm
$800
$800
$400
$560
$560
$560
$320
$100
$100
$ 50
$ 70
$ 70
$ 70
$ 40
v. TIMING.
Phase I should take approximately six-eight calendar
weeks.
Phase II will require a minimum of nine (9) calendar
weeks. This includes a three week time for vendors to prepare
their response to the RFP.
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Appendix
Education:
Consulting
Experience:
other
Experience:
e
RAMOND W. (CHIP) COLLI~
principal
Bachelor of Arts in History, Baylor University
Master of Business Administration in Management,
Baylor University
Seven Years - LWFW, Inc. Group
Two Years - Fox & Company
Four Years - Marketing, programming, and
lation of computers for a major vendor
puter equipment.
instal-
of com-
Areas of
Specialization:
Evaluation and Selection of Computer systems
Training of Data Processing Personnel
strategic Planning of Management Information
Systems
Implementation Planning and Control of Computer
Systems
Management Information Systems Design
Data Processing System Review
Pertinent
Experience:
Engagement Principal; City of College station
Managed a project to develop a long-range Manage-
ment Information Systems Plan. The plan in-
cluded consideration of departmentalized process-
ing and the use of microcomputers.
Di-
pro-
The
a
Engagement Principal; City of Amarillo
rected a study to review the status of data
cessing and levels of user satisfaction.
review then resulted in the development of
long-range (S-year) information systems plan.
Engagement Principal/Project Manager;
San Marcos - Directed an engagement
the city's data processing situation.
city of
to r~i~
Engagement Principal; City of Shreveport - imple-
mentation of a comprehensive Police Management
Information System utilizing a centralized, com-
puter and a large number of microcomputers
both stand-a-Ione and multiple local area net-
works (LAN).
Engagement Principal/Project Manager; city of
Beaumont - providing high level implementation
e
Collins - Page e
Pertinent
Experience:
(Continued)
of the MIS plan and directing the selection of
the city's new MIS computer equipment and soft-
ware.
Engagement Principal/Project Manager; city of
Wichita Falls - provided high level management
assistance in implementing the city's new MIS
plan.
Engagement Principal; city of Fort Walton Beach
directed an engagement to replace the city's
current automated systems. Not only the typical
municipal financial applications were involved,
but also fleet maintenance, parts management,
and purchasing systems.
Engagement Principal; City of Paris directed
an engagement to select and implement a new, com-
prehensive management information system that in-
cluded installation of an equipment/management,
and procurement systems.
Engagement Principal; City of Gainesville - di-
rected an engagement to select an automated in-
formation system. A primary need of the system
was coordination of the typical data processing
environment and user oriented word process-
ing/office automation.
Project Manager; City of Greenville - managed an
engagement to select a comprehensive management
information system for the city. A primary ob-
jective of this study was an equipment mainte-
nance/parts inventory, management system.
During the study, workshops were conducted with
city staff, management, and council. LWFW's rec-
ommendations were accepted and implemented.
project Manager; City of La Porte - directed a
study to select a new management information and
fleet maintenance/inventory/ procurement systems
for the city. The study included identification
of management information needs, prioritization
of the needs, preparation of a request for pro-
posal, analysis of vendor responses, and a recom-
mendation with a preliminary implementation plan
to the City Council.
Project Manager; City of Bellaire -
study to identify and select
directed a
an automated
e
Collins - Page tt
Pertinent
Experience:
(Continued)
management information system which included a
procurement matching form for the City. The
study also included identifying the major infor-
mation needs of the city's departments, prepar-
ing a request for proposal, and an implementa-
tion plan.
Project Manager; city of Shreveport - directed a
study to select and install a new utility cus-
tomer information software package on the city's
mainframe computer system. The study included
preparation of a request for proposal, analysis
of vendor responses, preparation of a recommenda-
tion, organization of a project installation
control committee and bi-weekly review meetings
during the installation.
Project Manager; city of Shreveport - directed a
comprehensive system design and planning study
for the city's Police Management Information Com-
puter Aided Dispatch, Criminal Court and civil
Court Systems.
Project Manager; city of Carrollton - directed a
management information needs study, including de-
veloping a comprehensive data processing plan.
Departments researched included pOlice, Fire,
Court, Finance, and Public Works. Once the data
processing plan was formalized, directed the
study to select the new data processing system
for the city, including Public Works.
Project Manager; city of Duncanville - directed
the selection study for the new computer system
including hardware and software for all the
city's information needs. The systems financial
application work management, PIG of many, parts
inventory and purchasing. The study included
request for proposal, analysis, vendor site
visits and presentation of LWFW's recommendation
to the City Council.
Project Manager; city of Denton - Assisted the
city's personnel with implementation planning
and project control of the new data processing
shop. The project included preparing a new
site, hiring completely new staff, and install-
ing major new application software on a new main-
frame computer.
e
Collins - Page e
Pertinent
Experience:
(Continued)
Project Director; cities of Denton and Bryan
directed an engagement to select a new computer
system for both cities. During the study, a
Request for Proposal was developed including the
management information needs of the cities, and
evaluation criteria was developed. site visits
were made and a recommendation including a plan
of action was presented and accepted. Also, di-
rected the successful effort to negotiate con-
tracts with the various vendors.
Project Manager; Grayson Governmental Data
Center directed an engagement to determine
user satisfaction with a data center owned by
two cities, a county and a school district.
During the engagement user needs were identified
and prioritized, capabilities of the center were
analyzed and a detailed data processing plan was
developed.
senior Consultant; city of Shreveport
ticipated in the evaluation of the
utility Billing System, identification of
mation needs, conceptual design of new
and presentation of report recommended a
processing plan for the Water and Sewerage
partment.
par-
city's
infor-
system
data
De-
Consultant; Salt Lake County analyzed the
county's automated appraisal and tax collection
system as part of a team identifying the informa-
tion needs of the county. During the study, a
detailed data processing plan was developed, pre-
sented and accepted.
Project Manager; Dallas County Appraisal Dis-
trict - directed an engagement to determine the
tax appraisal needs for a county-wide appraisal
district with 41 taxing jurisdictions, developed
an RFP, analyzed responses, and made a recommen-
dation for a large-scale automated appraisal
system.
Consultant; city of Denton assisted in a
review of the city's data processing capa-
bilities and needs, developed strategies and
made a recommendation for a new data processing
system.
e
Collins - Page e
Pertinent
Experience:
(Continued)
Project Director; directed an engagement to
assist the owners of a retail department store
to identify and define their information require-
ments. Using this information a Request for Pro-
posal (RFP) was prepared and distributed to
qualified vendors. Performed an in- depth
analysis of each reply received from the RFP.
The analysis resulted in a recommendation.
Consultant; conducted an EDP evaluation for a na-
tional bank. Reviewed control procedures, inter-
viewed affected bank department heads, developed
specific recommendations and designed a plan for
system improvements to be implemented over the
next five year period.
Senior Consultant; performed an in-depth study
of the management organization of the client.
Individual job functions were identified and for-
malized; also a current organization chart was
prepared and presented to the client.
Senior Consultant; conducted an EDP System
Review to determine input/output controls, devel-
opmental level of software and the objectives of
management. Prepared a report identifying
problem areas and making recommendations to
company management.
Consultant; identified the information and re-
porting requirements that related to possible
EDP applications. Structured the system requ~re-
ments for subsequent implementation to meet the
current and future needs of the Firm. Prepared
a detailed Request for Proposal (RFP) utilizing
the identified information and reporting require-
ments. Analyzed each reply to the RFP, negoti-
ated with selected vendors and made a recommenda-
tion for a specific system.
Senior Consultant; identified, reviewed and
evaluated the internal controls within a large
state bank. The analysis involved interviewing
affected department heads and supervisory person-
nel, evaluating the EDP system and observing the
Bank's operations. The final report, prepared
for the Bank's president, identified areas of
current and potential internal control weak-
nesses and made recommendations for corrective
actions.
Collins - page. I
~nsultant; conducted an E System review of a
new EDP installation to determine the develop-
ment of input/output controls, progress toward
installing various applications and the attitude
of company personnel toward the new EDP system.
Presented company management with findings and
recommendations.
~roject Manager; directed the identification
the clients' information requirements and the
cation of a computer system to perform the
quired functions. A system was located and
cessfully implemented.
Consultant; participated in the study of the
general accounting and production control
systems for a manufacturer/wholesaler of spe-
cialty grocery items. Performed an in-depth
analysis of each reply received from a RFP. The
analysis included cost comparison, review of the
capabilities of the proposed system, study of
computer and software support and negotiation
with each vendor. The engagement resulted in a
recommendation.
of
lo-
re-
suc-
Consultant; assisted a client in reviewing a spe-
cific computer and software package for use at
the client's office. Prepared a recommendation,
negotiated with both the hardware and software
vendor as regards to purchase price and installa-
tion times and assisted the client in installa-
tion planning.
Senior Consultant; conducted a feasibility study
to determine the practicality of acquiring a
data processing capability for a multi- state
company. Reviewed the current operations, iden-
tified areas for potential automation, designed
several alternative data processing systems, es-
timated costs with accompanying benefits and pre-
sented a report with the recommendations and jus-
tifications.
Consultant; determined the best computer system
to purchase. Negotiated with vendors, prepared a
comparative analysis and recommended one spe-
cific vendor.
Consultant; a complete system was designed to
perform the data processing to convert a mutual
savings association to a stock association. The
system was designed and flow-charted for a pro-
gramming team, the required data base was
created, and all necessary reports and mailings
Collins -
page I I
re produced. The convers n resulted in a suc-
cessful implementation of the system and several
million dollars in new capital for our client.
Consultant: assisted in the design of an account-
ing system for a builder and manager of shopping
centers. During the engagement cost centers
were identified and work flow analysis was per-
formed. '
Professional
Affiliations:
Member, Urban and Regional Information
Association: Member, Government Finance
Association
Systems
Officers
Talks/Speeches:
"Microcomputers for the Potential User": Dallas
Chapter of CPAs
"What is a Microcomputer": 1983 Microcomputer
Seminar, Fort Worth, Texas -- Sponsored by MFOA
"The Computer Implementation Process": 1983 Na-
tional League of cities, National Congress - New
Orleans, Louisiana
"Computers in the Implementation of Government
Employee Pension Plans": 1984 MFOA National Con-
ference
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LEWIS F. Hc~IN, JR.
EDUCATIOID+.L:
B.B.A. Accounting, North Texas state University
Taught M?A Graduate Courses At SMU for 4 Years
Speaker/Lecturer/Trainer for professional groups
Governmental Finance Officers Association
North Central Texas Council of Gove~ents
Texas City Management Association
Texas Municipal League
EXPERIENCE:
INDEPENDENT CONSULT~~T, 1981 - present
VICE PRES.-PUBLIC FIN~~CE Interfirst Dallas, 1979-80
BUDGET OFFICER, Dallas County, 1977-79
BUDGET DI?2CTOR, city of Garland, 1973-77
ADMINISTRATIV3 << FISCAL CONSULTING SERVICES, INC. STAFF:
Lewis F. McLain, Jr., President, Founder
James R. (Bob) McLain, Senior Consultant
Becky L. Brooks, Senior Consultant
Terri Brechtel, Senior Consultant
~~AS OP SPECIALIZATION:
>--> STR;TEGIC MULTI-YE-~~ FIN~~CIAL P~~ING
>--> FISCAL IMPACT ANALYSIS
>--> UTILITY R~TE STUDIES
>--> GENERAL FUND FEE STUDIES
>--> BUDGETING ~~D CAPITAL P~~ING
>--> TREASURY lA'...A..'iAGEMENT
>--> DEBT M)~~AGE-~NT
>--> MUNICIPAL FIN~~CE TR.~INING & DEVELOPMENT
>--> MICROCOMPUTER MODELING << TRAINING
>--> ADMINISTR~TIv~ & FISCAL ~_~AGEMENT SERVICES
CLIENT BASE OF TEXAS CITIES
Addison (5)
Allen (4)
Barlett (1)
Bellaire (7)
Beaumont (1)
Carrollton (13)
Cedar Hill (1)
College station (3)
Coppell (3)
Denton (3)
Duncanville (5)
Flower Mound (1)
Gainesville (6)
Glenn Heights (1)
Granbury (2)
(~ER OF PROJECTS): .
Grand prairie (1)
Grapevine (3)
Highland Village (1)
Highland Park (1)
La Porte (6)
Lancaster (4)
L.ewisville (1)
McKinney (11)
Missouri city (1)
North Richland Hills (8)"
PIano (1)
Princeton (1)
San Marcos (6)
Sunnyval e ( 1)
OTHER ~~NTIONABLES:
Th~~s Up - D Magazine - For Work in Dallas Co. -1979
Article - strategic Planning - Governmental Finance -1980
Appointed Membership Services Director - GFOA of Texas -1985
Hosted Workshop - Standard & Poors' - New York -1986
- 1 -
e e
J. ROBERT (BOB) McLAIN
EDUCATIONAL:
B.B.A. Management/Accounting, North Texas state
University, Denton, Texas
EXPERIENCE:
ADMINISTRATIVE & FISCAL CONSULTING SERVICES. INC.
Senior Consultant 1982 - present
strategic Multi-Year Financial Planning
Carrollton (2) McKinney (1)
Budgeting & capital Planning
Bellaire (1) Gainesville (2)
Carrollton (1) Grapevine (1)
Coppell (3) North Richland
utility Rate Studies
Carroll ton (1)
Gainesville (3)
Glenn Heights (1)
General Fund Fee Studies
McKinney ( 1)
Fiscal Impact Analysis
San Marcos (2)
Microcomputer Modeling
Bellaire
Carrollton (2)
Coppell
Duncanville
Gainesville
Grapevine
Hills (l)
Granbury (1)
La Porte (1)
& Training
Lancaster
McKinney (2)
North Myrtle Beach
North Richland Hills
San Marcos
Thornton
Triland International
Central Dallas Business District
Apartment World, Inc.
TARGET STORES 1972 - 1982
District Auditor
CUstomer Service Manager
Receiving Manager
Department Manager
OTHER MENTIONABLES:
Named BEST DEPARTMENT MANAGER at Target - 1974
Metrocrest Toastmaster, Treasurer, 1987
Article - "The Simultaneous Eauation Method for
Allocatinq Indirect Costs: Lotus 1-2-3 (2.0)
Solves a Comolex Math Problem"; GFOAT Special
Report; July 1987
Presentation - "Microcomputer Modeling for the
Budgeting Processll; Texas City Management
Workshop; Texas A&M University; December 1985
Presentation - IIMicrocomputers in Public Works"; North
Central Branch Texas Public Works Association
Short Course; October 23, 1986
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BECKY L. BROOKS
EDUCATIONAL:
B.S. Accc~nting, Mc~eese State University, 1982
EXPERIENCE:
MAY 1985 - PRESENT
ADMINISTR~TIVE & FISCAL CONSULTING SERVICES. INC.
Consultant; Active in projects concerning:
Fiscal Impact Analysis (8)
strategic Multi-Year Financial Planning (2)
utility Rate Studies (also Sanitation) (5)
Budgeting and capital Planning (4)
Treasury Management (1)
Microcomputer Modeling (5)
General << Administrative services (3)
Cost Allocation Plans (4)
General Fund Fee Analysis (1)
JULY 1983 - }(..AY 1985
LEESVILLE STATE SCHOOL, OFFICE OF MENTAL RETARDATION,
DEPA.P"TMENT OF HEALTH & hUMAN RESOURCES, STATE OF
LOUISIANA; Accounting Manager; supervision of
Acco~nting; Functions Involving:
General Government, Special Revenue, Fiduciary,
and Enterprise Funds of a Government
Intergovernmental Appropriation of Funds
Acco~nts Receivable, Acco~nts Payable, Payroll
Purchasing & Inventory Control
Cash Management - Imprest Fund
Interdepartmental Cost Allocation
Financial Reporting
Contracts for Professional services
Dete~ination of Cost of Services
OTHER MENTIONAELES:
GFOAT publication "Revenue Monitoring", December 1986
M.P.A. Candidate, No~~~ State Texas University, 1989.
C.P.A. Candidate, November 1987
Temporary Lecturer - West Louisiana Vocational
Technical School - Comnuter Literacv - Sept 1984
Undergraduate Hcnors Student and Scholarship Recipient
Metrocrest Toastmaster, Bulletin Editor,_1987
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TE~~Y H. BRECHTEL
EDUCATIONAL:
M.P.A. Southe=n Methodist Unive=sity, 1980
B.S. Political Scie~ce, North Texas State University, 1979
EXPERIENCE:
ADMINISTRATIVE & FISCAL CONSULTING SERVICES., INC.
September 1987 - present; Senior Consultant
DAVID M. GRIFFITH & ASSOCIATES
March 1986 - September 1987;
senior Associate
Managed the fee study practice in the Southwest Region
(includes Arkansas, Louisiana, New Mexico, Oklahoma, and
Texas). Coordinated the project tea~s scheduling of work
assignments and deadlines. Developed comprehensive cost
recovery programs for local governments. Performed cost
allocation services and cost of service studies to enhance
revenue alte=natives. Included the analysis of revenue
sources and related service delivery, with special emphasis
on user fees. Examined all services associated with fees;
calculated full cost of ser~ice delivery; evaluated exist-
ing fees and revenues; identified new fee areas and poten-
tial revenues; developed training sessions on study find-
ings; presented financial and operational issues for manage-
ment review; developed implementation programs.
January 1985 - March 1986;
Associate
Developed full cost allocation plans to identify overhead
support to operating, enterprise, and internal service
departillents. Performed cost of service (user fee) studies
for various cities in the Southwest. Develooed enhance-
ments to the product to assist the client in the analysis
and imple~entation of potential revenue sources.
CITY OF S~~ ~~TONIO. BUDGET ~~D RESEA-~CH DEP~~TMENT
March 1983 - January 1985; Budget<< Management Analyst II
August 1981 - March 1983; Budget << Management Analyst I
supervised staff and interns in the preparation of the
city's Long Range Financial Forecast, Capital Budgets and
Five Year Imorovement Plans. Resoonsible for fiscal con-
trol of expenditures and various r~venues including general
obligation bonds, revenue bonds, general revenue and Commun-
ity Development Block Grant (CDBG) funds. Coordinated the
city's bond programs, including the development of cash
flow projections, bond sales, debt se~ice requirements,
revenue and rate analysis.
U.S. DEPARTMENT OF ENERGY, OFFICE OF EXTERNAL RELATIONS
October 1979 - December 1980; Administrative Zntern
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REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
March 14, 1q88
Requested By: Charles Smith
Department:
Police
X Report
Resolution
Ordinance
Exhibits: Memo from Purchasing Manager
Memo from Police Chief
Tally sheet
SUMMARY & RECOMMENDATION
Advertised, sealed bid #0230 for Police Department forms were
opened and read on February 16, 1988. Bid packets were mailed to
seven area printers, with the following four returning bids:
1) Kopy Kid Printing
2) Lighthouse Printing
3) Allied Printing
4) Certified Printing
Lighthouse Printing offered a low bid of $6,706.00. It is my
recommendation that we accept the Lighthouse Printing bid.
Action Required by Council: Approve Lighthouse Printing bid
Availability of Funds:
X General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other (Motor Pool Replacement Fund)
Account Number: 001-S02-S02-602
001-S02-S0~-602
001-S02-S06-602
001-S02-S07-602
001-S02-S08-602
Funds Available: X- YES
NO
Approved for City Council Agenda
G2T~
Robert T. Herrera
City Manager
3- \ \ - catt>
DATE
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MEMORANDUM
TO:
Mr. Bob Herrera, City Manager
FROM:
Charles E. Smith, Chief of Police
SUBJECT:
Printing Bid #0230 - Police Department Forms
DATE:
March 7, 1988
Bids for printing department forms were submitted on February
16, 1988. Four printing companies returned bids: (1) Kopy Kid
Printing, (2) Lighthouse Printing, (3) Allied Printing, and (4)
Certified Printing.
The low bid was from Lighthouse Printing in the amount of
$6,706.00. It is my recommendation that we accept the
Lighthouse Printing bid.
Charles E. Smith
Chief of Police
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
TO:
Charles Smith, Chief of
DATE:
February 29, 1988
:::::~~
FROM:
Louis Rigby, Purchasing
SUBJECT:
Sealed Bid #0230--Police Department Forms
Advertised, sealed bids #0230 for Police Department forms were opened
and read on February 16, 1988. Bid requests were mailed to seven area
printers with the following four returning bids: (1) Kopy Kid Printing,
(2) Lighthouse Printing, (3) Allied Printing, and (4) Certified Printing.
Low overall bid was submitted by Lighthouse Printing. However, of
the four printers that submitted bids, Lighthouse was the only one that
did not review the forms you submitted. If you recommend Lighthouse
Printing be awarded the contract, you should make certain that they
understand the forms to be printed are the ones you submitted for review
and not necessarily the ones they printed on contract two years ago.
Please submit your recommendation along with an agenda request form
by the prescribed time before the next regular Council meeting. If there
is a need to delay bringing this bid to Council, please notify me.
Attachment
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Sealed Bid 110230
Police Department Forms Kopy Kid Lighthouse Allied Certified
Printing Printing Printing Printing
1. Radio dispatch activity log 350.00 225.00 269.00 318.00
2. Wrecker log 110 00 Q5 00 22') 00 284.00
3. Wrecker Tickets 3 part NCR 111 00 1'\0 00 17Q 00 148.00
4. Certificate of Court Attendance 2 part NCR 35.50 40.00 45.00 62.00
5. Cnmnlaint Cards 4 part NCR 2.753.00 885.00 L 130.00 1,391.60
I
!
6. Daily Exception Report 57.70 45.00 81.00 114.00
,
7. Fire and Amb. Complaint Cards 2 part NCR 223.40 95.00 133.00 129.00
8. Daily Transmittal sheet 2 part NCR 47.70 40.00 64.00 62.00
9. Offense Reports pp1, 4 part NCR 1,450.00 750.00 880.00 1,020.00 I
.
10. Offense Reports pp2, 4 part NCR 1. 450. 00 750.00 880.00 1,020.00
-.--
11. Offense Reports pp3, 4 part NCR 1. 450. 00 750.00 880.00 1,020.00
-
.
12. Supplementarv Reoort 4 part NCR 745.00 400.00 474.00 624.00
-
13. Property Receipt 95.00 59.00 91.00 81. 00
14. Observers Statement ~OO '),_00 7Q nn '7&. nn I
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Sealed Bid #0230 (Continued)
Police Department Forms Kopy Kid Lighthouse Allied Certified
Printing Printing Printing Printing
15. Prisoners history sheet 85.00 55.00 79.00 76.00
16. Missing person report, 4 part NCR 47.78 45.00 48.00 72 . 00
17. Bookin~ and arrest report, 4 part NCR 196.41 120.00 121. 00 180.00
18. Jail log 50.00 40.00 62.00 69.00
19. Juvenile field interrogation 2 part NCR 119.50 135.00 150.00 204.00
20. Ticket books 4 part NCR 758.12 650.00 850.00 690.00
,
21. Warning ticket book 2 part NCR 103.50 75.00 99.00 138.00
22. Arrest Cards 33.50 35.00 44.00 62.00
r
"l"l " _L,
. ...
i
.
.., , . ,
. ~~..~
25. Promise to appear 85.00 55.00 82.00 76.00
.
26. Vehicle impoundment 2 part NCR 69.78 40.00 64.00 78.00
27. Fingerprint cards 92.50 80.00 91.00 112 . 00
28. Humane division 2 part NCR (cat trap) 268.50 175.00 218.00 ?RL.. nn I
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Sealed Bid #0230 (Continued)
Police Department Forms Kopy Kid Lighthous Allied Certified
Printing Printing Printing Printing
29. Dailv transmittal sheet (tickets) 2 part NCR 47.70 45.00 59.00 62.00
30. Vehicle impound stickers (red) 97.50 65.00 89.00 88.00
11 .T.nT"nil" . ation report. 3 part NCR 228.00 145.00 180.00 208.00
32 S s daily work report 50.50 35.00 48.00 36.00
~- . ,
34. Juvenile record cards (index) 42.50 38.00 68.00 62.00
,
35. TCIC entry cards 11 7. 50 27.00 177 . 00 406.00
36. Field interro2ation contact cards (index) 42.50 27.00 42.00 58.00
37. Notice to adult victims of violence 47.70 35.00 59.00 62.00
.
,,>n ~ ~~ <=1 ~ ,
. ------
39. Letterhead stationery, gold stamp, blue ink 125.50 165.00 159.00 169.00
25 %
.
40. Envelooes #10. blue ink. 25% ra2 147.50 145.00 149.00 156.00
4l. Animal trap books. 2 Dart NCR 102.70 135.00 145.00 123.00
TOTAL 12,164.49 6.706.00 ~4.q3. "v 1:-1 '"6"30. a'i>;
-- R I.O":l nn n o....n nn I
e REOUEST FOR CITY COUNCI~GENDA
Agenda Date Requested: March 14, 1q88
ITEM
Requested By: Charles E. Smith
Department: Police
x
Report
Resolution
Ordinance
Exhibits:
Enclosed Bids
SUMMARY & RECOMMENDATION
Advertised, sealed bids #0248 for two, police packaged, four
door sedans were read on February 29, 1988. Bid requests were
mailed to ten area dealers with the following five returning bids:
1) Knapp Chevrolet
2) A.C.Collins Ford
3) Joe Camp Ford
4) Les Marks Chevrolet
5) Chuck Miller Ford
Les Marks Chevrolet is first low bidder at $25,000.00, that
meets specifications, but included a letter stating that the
vehicles must be purchased by Feb. 22nd. Which makes his bid a
no-bid.
A. C. ColI ins Ford is second low bidder at $25,454.00, that
meets specifications, but states a delivery time of 150 days.
This would put delivery sometime in August or September.
H.G.A.C. bid is placed at $23,764.58, which does not meet
specification due to the size of the Dodge Diplomat.
Joe Camp Ford will be low bidder, in the amount of
$26,000.00, meeting specifications and delivery time of 60-120
days. Therefore, I recommend we accept their bid.
Action Required by Council:
Approve the recommendation to accept Joe Camp Ford's bid.
Availability of Funds:
General Fund
Capital Improvement
-X-- Other (Motor Pool Replacement
Water/Wastewater
General Revenue Sharing
Fund)
Account Number: OOq S02 S02 8S2 Funds Available: ___ Yes -X- No
We have $22,800 in funds budgeted to purchase these vehicles and
am requesting the additional funds from the Motor Pool Replacement
Fund Budget.
Approved for City Council Agenda
'\(\i\-\
3' \ \ -- ~ ~
Robert T. Herrera
City Manager
Date
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,LA, 'p'o.I{f.E..p"oLICE.J)EP J\}()"t,urr
TO:
Mr. Bob Herrera, City Manager
FROM:
Charles E. Smith, Chief of Police
SUBJECT :
Sealed Bid #0248--Two (2) Police 4dr.sedans
DATE:
March 8, 1988
Sir,
It is my recommendation that we accept the bid placed by
~Ioe C8r11p For'd jn the amount cf ~26,21f;.20 fCI Tw-c (2) IJ(J:i:icf~
p,;(:k,;e,t ~,E'c1(';r:~;.
Joe Camp Ford is a local dealer and states
of sixty (60) to one hundred-twenty (120)
a delivery Ume
days.
Les Marks Chevrolet was first low bid at $25,000.00 but
included a ] etter' stating that the vehi_cles must be purchased
by February 22nd. Which makes his bid a no-bid.
A. C. Coll ins For'd \<118f; [-;E':cond lO\r,1 bi d at $25,454.00 bvt
states a delivery time of one hundred-fifty (150) days. This
would put deliver'y sometime in August or' September.
HGAC bid is placed at $23,764.58. Last date to order
cars through HGAC is March 15. 1988. The size problem with
the Dodge DipJon,at sti]] r'emajm-,
Jt j s n:y recon,nlerldation that. Vole accept tile b5_d fron: ~Ic)e
Camp Ford.
~D~
Charles E. Smith
Chief of PoJice
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
TO:
Charles Smith, Chief of
::::~l
FROM:
Louis Rigby, Purchasing
DATE:
March 7, 1988
SUBJECT:
Sealed Bid l0248-Police 4-door Sedans
Advertised, sealed bids 10248 for two, police packaged, four door sedans
were opened and read on February 29, 1988. Bid requests were mailed to ten
area dealers with the following five returning bids: (1) Knapp Chevrolet,
(2) A.C. Collins Ford, (3) Joe Camp Ford, (4) Les Marks Chevrolet, and
(5) Chuck Miller Ford.
Low bid meeting specifications of $25,000.00 was submitted by Les Marks
Chevrolet. However, attached to their bid was a letter stating that the last
day to order police packaged vehicles was February 22, 1988.
Second low bid was $25,454.00, submitted by A.C. Collins Ford with a
150-day delivery. Third low bid was $26,218.20, submitted by Joe Camp Ford
with a 60-120 day delivery.
The other option for police cars is the Houston-Galveston Area Council.
Their bid award was for Dodge Diplomats at a base cost of $20,972.60 for two
vehicles. To this total we must add $1,049.90 per vehicle for the City's
specified options which brings the total to $23,072.40. In addition,
H.G.A.C.'s 3 percent administrative fee of $692.18 is added to this amount
for a bottom line total of $23,764.58. The last day to order these vehicles
is March 15, 1988.
Please submit your recommendation along with an agenda request form
by the specified time before the next regular Council meeting. If there is
a need to delay bringing this bid to Council, please notify me.
Attachment: Bid tabulation
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\ \ \
Sealed Bid 110248
Police 4-door Sedan (2) Knapp AC Collins Joe Camp Les Marks Chuck Millet
Chevrolet "ord Ford Chevrolet J;'ord
l. Price each 13 299,00 12,727,00 13 , 109, I (J 12,500,00 13 915.08
2. Total nrice 26 598.00 25 454.00 26.218,20 25,000.00 27 830.16
3. Deliverv in davs 120 150 60-120 ----* 60+
*Cannot order after
February 22, 1988
:
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
TO: Steve Gillett, Director of Public Works
FROM: Louis Rigby, Purchasing Manag~l
DATE: March 1, 1988
SUBJECT: Sealed Bid #0249--0ne-ton Trucks
Advertised, sealed bids #0249 for two (1) ton trucks were opened and
read on February 29, 1988. Bid requests were mailed to ten area dealers
with the following five returning bids: (1) A.C. Collins Ford, (2) Knapp
Chevrolet, (3) Joe Camp Ford, (4) Chuck Miller Ford, and (5) Les Marks
Chevrolet.
Low bid meeting specifications was submitted by A.C. Collins Ford
for $28,569.94.
Please submit your recommendation along with an agenda request form
by the prescribed time before the next regular Council meeting. If there
is a need to delay bringing this bid to Council, please notify me.
Attachment: Bid tabulation
xc: Buddy Jacobs, Assistant Director of Public Works w/attachment
Curtis Herrod, Water/Wastewater Superintendent w/attachment
.
..
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, \ \, \
Sealed Bid /10249
One-ton Truck (2) !\.C. Collins Knapp Joe Camp "huck Mille Les Marks
Ford Chevrolet Ford Ford Chevrolet
\
1. Price each 14,284.97 14,655.00 14,409.93 14,970.82 15,274.20
2. Total price 28,569.94 29,310.00 28,819.86 30,416.64~ 30,548.40
3. Delivery in days 90 90-120 60-120 60:!: 90
*Includes 1- service and
1 part~ manual
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Requested By:
Steve
Public Works
Agenda Date Requested:
March
1988
x
Report
Resolution
Ordinance
Exhibits:
1. Recap for Sealed Bid #0249.
2. Recommendation from Purchasing Agent
SUMMARY & RECOMMENDATION
Advertised Sealed Bids #0249 for two (2) one-ton trucks with work
boxes were opened and read on February 29, 1988. Bid requests were
mailed to ten (10) area dealers with five (5) returning bids. Low
bidder meeting specifications was A.C. Collins Ford in the amount
of $28,569.94.
Staff recommends award of the bid to the low bidder meeting
specifications, A.C. Collins Ford in the amount of $28,569.94.
Adequate funds were budgeted in the FY 1987-88 operating budget
Motor Pool Replacement Fund for this purchase.
Action Required by Council:
Award bid to low bidder meeting specifications, A.C. Collins Ford in
the amount of $28,569.94.
Availability of Funds:
General Fund
Capital Improvement
X Other 009-804-805-851
Account Number: 009-806-806-854
Water/Wastewater
General Revenue Sharing
Funds Available: X YES NO
Approved for City Council Agenda
Robert T. Herrera
City Manager
DATE
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
March 14, 1988
Requested By: Stan Sherwood
Department: Parks & Recreation
X Report
Resolution Ordinance
Exhibits:
Bid Tabulations
SUMMARY & RECOMMENDATION
Sealed bids #0231-Top Dresser, #0233-20 HP Tractors, and #0245-Trim
Unit Triplex Reel Mower were opened and read on February 18, 1988.
Staff reco~~ends awarding bids as follows:
I) One (1) Top Dresser to Goldthwaite's on the basis of only
bid received in the amount of $5,129.00.
2) Two (2) 20 HP Tractors to H&H Tractor on the basis of their
low bid in the amount of $10,880.78.
3) One (1) Triplex Reel Mower to Watson Distributing for
$7,826.00 because the low bid of $7,326.00 did not satisfy
specification requirements.
Action Required by Council:
Award bid to low bidder meeting specifications
Availability of Funds:
General Fund
Capital Improvement
Other
x
Water/Wastewater
General Revenue Sharing
Account Number: 025-800-800-845 Funds Available: X YES NO
Approved for City Council Agenda
Robert T. Herrera
City Manager
DATE
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
TO:
Stan Sherwood, Director of Parks & Recreation
DATE:
February 29, 1988
Manag~ 1
FROM:
Louis Rigby, Purchasing
SUBJECT:
Parks Maintenance Equipment
Advertised, sealed bids for parks maintenance equipment
were opened and read on February 18, 1988. These bids
included: #0231 - Top dresser; #0232 - Bush hog mower; #0233 -
20 HP tractors; #0234 - Three point hitch rotary mowers; and
#0245 - Trim unit triplex reel mower.
Attached you will find bid tabulations and copies of each
bid so that you may review compliance to specifications. There
were two units bid on #0245 but only one was for the Parks
Department. You might get with Joel Albrecht on this bid to
ensure you both are going the same direction.
Bids #0232 and #0234 came in at less than $3,000;
therefore, they will not need Council approval.
Please submit your recommendation along with an agenda
request form by the prescribed time before the next regular
Council meeting. If there is a need to delay bringing these
bids to Council, please notify me.
Attachment
xc: Bert Clark, Parks Superintendent
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Sealed Bid 110231
Top Dresser oldthwaite' Brookside Watson
Equipment Distributin
l. Tyoe Tnrfl'o NB NB
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2. Price 5.129.00
3. Delivery in days 20
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Sealed Bid 10233
20-HP Tractor (2) Brookside Lansdowne H & H
quipment Moody Tractor
l. Type John Deere Ford John Deere
2. Price each 5,663.00 6,538.00 5,440.39
3. Total nrice 11,326.00 13,076.00 10,880.78
4. Deliverv in davs 15-30 10-30 1-7
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Sealed Bid 110245
Trim Unit Triplex Reel Mower Brookside Watson
oldthwaites Equipment istributing
1 Tvn~ Toro Ransomes Jacobsen
2 Prirp 8,113.50 7,326.00 7,826.00
3. Delivery in days 30 30-90 30
.
~EST FOR CITY COUNCIL AGE~ ITEM
Agenda Date Requested:
March 14, 1q88
Requested By: Joel Albrecht
Department: Community Deve.
Report
Resolution Ordinance
Exhibits:
Staff Memo
Bid Tabulations
SUMMARY & RECOMMENDATION
The 1987-88 Golf Course budget reflects an amount of $200,000.00
for the maintenance equipment, golf course accessories and the
equipment for the maintenance building.
On February 18, 1988 the City opened bids on the following pieces
of equipment:
1. Riding sand rake
2. Riding greens mowers (3)
3. Off-road utility vehicles (2)
4. 7-Gang reel mowers (2)
5. Riding 72" out-front rotary mower
6. Tri-plex reel mower
7. Flail mowers (2)
8. Boom flail mower
9. 200 Gallon sprayer
10. 44-HP tractors (3)
11. Greens aerator
12. Reel and bed knife sharpening package
13. Golf course accessories package
The staff prepared an estimate in the amount of $158,535.00 for
this equipment. The aggregate total of the low bids meeting all
specifications was $142,813.52.
There were 3 pieces of equipment where the low bid did not meet
the specifications. They are the riding sand trap rake, the 200
gallon sprayer and the tri-plex reel mower.
Action ReQuired by Council:
Staff recommends award to the suppliers as follows:
1.) Goldthwaites of Texas in the amount of $7,744.52 for the reel
and bedknife package @ $3,681.72 and the 200 gallon sprayer @
$4,062.80.
2.) Brookside Equipment Sales, Inc. in the amount of $4,429.00 for
the boom flail mower.
3.) Watson Distribution Co., in the amount of $94,462.00 for (3)
riding greens mowers @ $7541./ea, (2) utility vehicle @ $6,459./ea
(2) 7-gang reel mowers @ $12,633./ea, (1) riding 72" out-front
rotary mower @ $7,090./ea, (1) riding sand rake @ $6,595, (1)
greens aerator @ #5,787./ea, (1) tri-plex reel mower @ $7,826./ea
and a golf course accessory package @ $3,357.
Availability of Funds:
xx
General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account No. 00s-800-800-402
Funds Available:
YES
NO
Approved for
~
City Council Agenda
ll~
Robert T. Herrera
City Manager
~- \\ -'f6~
DATE
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THE CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
MARCH 10, 1988
THRU:
John
. City Manager
H. Albrecht, ~~ of Community
Course Mainte~~~ Equipment
, City Manager
TO:
Robert T. He (
FROM:
Joel
Development
SUBJECT:
Golf
The 1986 G.O. Bonds for the building of a golf course included funds
for the specialty equipment needed to maintain the golf course. The
1987-88 budget allocated funds in the amount of $200,000. for this
equipment.
The staff has been working with the three major distributors of the
specialty equipment for the past six months with the anticipation of
getting the best bid prices possible when we did go out for bids.
On February 18, 1988 we opened bids on most of the equipment needed.
The items considered in the bid specifications are as follows:
1. Riding greens mower (3)
Hydraulic driven, individually controlled tri-plex reel
mowers for mowing putting surface and tee boxes.
Low bidder - Watson Distributing Co. @ $75.41/ea.
2. Off road utility vehicle (2)
Vehicle used to transport employees, materials and equipment
on the golf course.
Low bidder - Watson Distribution Co. @ $ 6459.00/ea.
3. 7-Gang reel mowers (2)
Mowing equipment with 7 cutting heads, hydraulic lifting
capability and be able to mow 9 acres of fairway per hour.
Low bidder - Watson Distribution Co. @ $12,633.00/ea
4. Riding 72" Out-front rotary mower (1)
Used for mowing tall grass and wooded areas
Low bidder - Watson Distribution Co. @ $7,090.00/ea
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Golf Course Maintenance Equipment
March 10, 1988
Page 2
5. Flail mower (3)
Used for mowing and smoothing the golf course in its early
stages and later used for mowing the roughs.
Low bidder - Landsdowne-Moody @ $2,152.00/ea
6. Boom Flail mower (1)
Used for mowing around lakes, tunnel and other severe slopes
Low bidder - Brookside Equipment, Inc. @ $4,429.00/ea
7. Riding sand rake
Used for raking and leveling sand in the bunkers
NOTE: Lowest bidder did not meet specifications of engine
horsepower or have independent cultivators. The 2nd
lowestbidder did not have independent cultivators.
Low bidder meeting specifications - Watson Distributing Co. @
$6595./ea
8. 200 Gallon mounted sprayer
Used for spraying golf course with herbicides, pesticides and
fungicides
NOTE: Low bidder did not meet specifications of (a)
fiberglass tank (b) 15' stainless steel boom (c) did not have
rubber hose, and (d) did not have a wheel mounted sprayer.
Low bidder meeting specifications - Goldthwaite @ $4062.80/ea
9. 44 HP Tractor (3)
Used to operate 7-gang fairway mowers, flail mowers, boom
flail mower, 200 gallon sprayer, fertilizer spreader and
doing dirt work with frontend loader and scraper.
Low bidder - Landsdowne-Moody @ $10,217.00/ea
10. Greens aerator (1)
Used to aerify soil to prevent compaction, thatch and to
stimulate deeper root growth.
Low bidder - Watson Distributing Co. @ $5787.00/ea
11. Tri-plex reel mower
Used to trim areas around greens and bunkers that can not be
mowed with the 7-gang fairways mowers.
NOTE: Low bidder did not meet specifications on the number of
cutting blades and the unit is a new model that is not
available at this time.
Low bidder meeting specifications - Watson Distributing @
$7826.00/ea
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Golf Course Maintenance Equipment
Harch 10, 1988
Page 3
12. Reel and Bedknife sharpening package
Used to sharpen blades and bedknives on all reel mowing
equipment.
Low bidder - Watson Distributing Co. @ $3681.72/ea
13. Golf course accessory package
Items used everyday on the golf course to include (10) ball
washers and trash cans, tee towels, ball washer soap, water
cooler shelter, (60) sand trap rakes, (3) ma intenance rakes,
(27) nylon flags, (25) 7' flag sticks, (25) standard cups,
(9) putting green cups,. (9) putting green markers, (1) hand
ejector cup cutter, (1) cup setter, (1) cup hook, (1)
rectangular drag brush, (2) fiberglas whipping poles, (4)
extra ball washers only and (10) extra trash cans only.
Low bidder - Watson Distributing Co. @ $3357.00/pkg
The aggregate total of all the low bids meeting specifications is
$142,813.52. This amount is $15,721.48 below our estimate of
$158,535.00 and is well within our budget.
The staff recommends favorable consideration to the low bids meeting
specifications.
JHA/nb
xc: John Joerns, Asst. City Manger
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
SUBJECT:
~:::s~::::~t:u:::::::: ::~:~~evel0pment
Golf Course Equipment Sealed Bids }
TO:
FROM:
DATE:
February 23, 1988
Sealed bids #0235 through #0247 were opened and read on February 18, 1988.
Each bid request was mailed to at least three dealers.
Attached you will find bid tabulation sheets for each bid. Due to the
complexity of the specifications, I have also attached copies of the bids.
Please review the bids for compliance to your specifications and submit
your recommendation along with an agenda request form by the prescribed
time before the next regular Council meeting. If there is a need to
delay bringing these bids to Council, please notify me.
Attachment
xc: Alex Osmond
Dennis Hlavaty
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Sealed Bid 110235
Riding Greens Mower (3) oldthwaite Brookside Watson
Equipment Dist~ibutin
1. Tvoe Toro Ransomes Jacobsen
2. Price each 7,686.35 13,922.00 7,541.00
3. Total price 23,059.05 41,766.00 22,623.00
4. Ootion--1 set verticut reels 1,101.00 1,440.00
5. Deliverv in davs 20 30-90 30
Ootion--Turf groomer 2,280.00
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Sealed Bid 110236
Off-Road Utility Vehicle (2) Brookside H & H oldth- Watson E-Z Go
Equipment Tractor waites Distributin Textron
1. Tvne NB NB Smitheo Cushman E-Z Go
2. Price each 7,:194.50 6,459.00 8,072.00
3. Total price 14,389.00 12,918.00 16,144.00
4. Ontion--Ton dresser 2,058.38 1,750.00 incl in 112
5. , 114
Ontion--Dra2 mat 79.50 inel in incl in /12
6. Deliverv in days 20 30 45
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Sealed Bid 110237 Brookside Watson
7-Gang Reel Mower (2) Goldthwaite Equipment Distributi
1. Type Toro Ransomes Jacobsen
2. Price each 12,687.99 15,381.00 12,633.00
3. Total price 25,375.98 30,762.00 25,266.00
4. Deliverv in days 20 30-90 30
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Sealed Bid 110238 Brookside Watson H & H
Riding 72" Out Front Rotary Mower oldthwaite Equipment Distributi Tractor
l. Type Toro John Deere Jacobsen Yazoo
2. Price each 7,798.50 7,883.00 7,090.00 9,650.00
3. Delivery in days 20 15-30 30 5-10
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Sealed Bid 110239
Flail Mower (2) rooks ide Watson H & H Lansdowne
Equipment Distribut- Tractor Moody
'ng
1. Type Dandl NB NB Mott
2. Price each 2,,449.00 2,152.00
3. Total price 4,898.00 4,304.00
4. Delivery in days 30 10-30
Dealer option--Not in specs--72" standard 1.725.00
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Sealed Bid 110240
Boom Flail Mower Brookside H & H Lansdowne
Equipment Tractor Moody
1. Type John Deere NB Beaver
2. Price 4,821.00 4,459.00
3. Delivery in days 15-30 10-30
Dealer alternate--Not in specs Beaver
4,429.00
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Sealed Bid 110241 Watson Master
Riding Sand Rake oldthwaite Distribut Swe.ep
ing
1. Type Taro Smithco Ingram
~
2. Price 5.505.50 6,595.00 6,451. 50
3. Delivery in days 20 30 30
6F-..TT/~t, Dee~~2
Fe (;) I-t.. I J.j~~~H, ,
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Sealed Bid 110242 \ Brookside \ \
200 Gallon Mounted
Sprayer Watson H & H Wylie
Gold thwai te! Equipment Distributin Tractor ~nufacturilg
l. Type Smithco Myers FMC NB Wylie
2. Price 4,062.80 4,326.00 4,269.00 2,300.00
3. Delivery in days 30 60 30 30
Dealer alternate--Same
as above with electric
start and 7 HP Kohler 4,800.00
Option--Wheel mounted
sprayer Included Included 330.00
Delivery charge 100.00
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Sealed Bid 110243
44 HP Tractor (3) Brookside Lansdowne H & H
Equipment Moody Tractor
1. Tvne John Deere Ford NB
2. Price each 13.667.00* 10.217.00
3. Total orice 41. 001. 00 30.651.00
4. Ontion--Loader Included* 2 450.00
.
5. Ontion--Scraner box Included* 735 00
6. Deliverv in davs 90-120 10-180
*Ed Snruell of Brookside Eauioment called
2-22-88 to ~ive the breakdown of bid:
Tractor 10.152
Loader 2.665
Scraner ' 850
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Sealed Bid 110244
Greens Aerator Brookside Watson
oldthwaites Equipment )istributin
1. Type '1'"..." NB Rvan
2 PriC"P 6,853.00 5,787.00
3. Delivery in days 20 30
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Sealed Bid 110245
Trim Unit Triplex Reel Mower Brookside Watson
oldthwaites Equipment istributing
1 Tvne Toro Ransomes Jacobsen
2 Price 8,113.50 7,326.00 7,826.00
3. Deliverv in days 30 30-90 30
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Sealed Bid 110246
Reel and Bedknife Sharpening Package rooks ide atson
Goldthwaite Equipment Distributin
1 Tvoe Foley Foley Foley
2 Price 3.681. 72 4.131.00 4,306.00
3. Deliverv in days 20 30-90 30
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Sealed Bid 110247 Watson
Golf Course Accessories oldthwaites istributin
"
l. Price 4,492.19 3,357.00
2. Delivery in days 30 30
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