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Home My WebLink About1988-06-06 Special Called Meeting MINUTES OF THE SPECIAL CALLED MEETING LA PORTE CITY COUNCIL JUNE 6, 19$8 1. The meeting was called to order by Mayor Malone at 6:02 P.M. Members of City Council Present: Mayor Norman Malone, Councilpersons Mike Cooper, Ed Matuszak, Alton Porter, Mike Shipp, Deotis Gay, B. Don Skelton (arrived at 6:10), Jerry Clarke Members of City Council Absent: Councilperson Betty Waters Me hers of Citv Staff Present: City Manager Bob Herrera, City Attorney Knox Ask ins, City Secretary Cherie Black, Assistant City Manager John Joerns, Administrative Assistant to the City Manager Janie Bais, Police Chief Charles Smith, Assistant Director of Public Works Buddy Jacobs, Purchasing Manager Louis Rigby Others Present: John Black, Bayshore Sun; 7 citizens 2. The invocation was given by Councilperson Shipp. 3. Council adjourned into executive session at 6:03 P.M. to confer with the City Attorney and Sears & Burns on acquisition of land for sanitary landfill site and to discuss with the City Attorney on evaluation criteria for environmental attorneys regarding Houston Chemical Services permit application. Council returned to the table at 7:40 P.M. 4. Council considered immediate rehabilitation/replacement of sanitary sewer lines on East "E" Street. Motion was made by Counci~Pr4nn Skpltnn to authorize staff to begin negotiations with H Carlos Smith for design of rep~acement of sewer ].in on East "E" Street from Iowa to Browne~~, and the items budgeted for utility adjustment in ht is year's bu~.get be ~x.panded to included utility replacement. Second by Councilperson Porter. The motion carried, 8 ayes and 0 nays.. Minutes, Special Meeting, La Porte City Council June 6, 1988, Page 2 Ayes: Councilpersons Cooper, Matuszak, Porter, Shipp, Gay, Skelton, Clarke and Mayor Malone Nays: None 5. Council considered purchase of plastic garbage bags to meet requirements of last quarter FY 1987-88. Motion was made by Councilperson Porter to award a bid for garbage bags to Adams Plastic for 56,080 pounds of plastic garbage bags in the amount of $2,256 00, and to authorize the transfer of this amount from the General Fund Cont~ngencv to the Solid Waste ODeratin~ Budget. Second by Councilperson Gay. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Cooper, Matuszak, Porter, Shipp, Gay, Skelton, Clarke and Mayor Malone Nays: None 6. Council considered the appointment of a City Council committee to interview potential environmental attorneys on Houston Chemical Services permit application. The Mayor stated he would like to appoint the Council as a whole to interview potential environment attorneys, with Alton Porter serving as chairman and Bob Herrera serving as facilitator. Motion was made by Councilperson Matuszak to approve t e MaY9r's recommendation. Second by Councilperson Porter. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Cooper, Matuszak, Porter, Shipp, Gay, Skelton, Clarke and Mayor Malone Nays: None 7. Workshop Item: The City Manager distributed copies of the long range planning report. He briefly reviewed the contents of the report and asked that Council study it and have it placed on the June 13 meeting as a workshop item for discussion. It was suggested by Councilperson Shipp that some sort of invitations be sent to the public encouraging them to participate in the public meetings that will be held. Staff will bring a proposal to Council at the June 13 meeting. • Minutes, Special Meeting, La Porte City Council June 6, 1988, Page 3 8. Administrative Reports: A. The kick-off meeting of the Airport Advisory Board will be held June 14 at 6:00 P.M. at City Hall. B. Appointments of members to various City boards and commissions are needed. The City Secretary was directed to draft ordinances for these appointments to be acted upon by Council, preferably at the meeting of June 13 or June 27. C. The FY 1988-89 budget calendar was presented. Staff recommends review of the budget with Council between August 1 and August 4. g. There being no further business to come before the Council, the meeting was duly adjourned at 8:30 P.M. Respectfully submitted: Cherie Black, City Secretary Passed & Approved this the 13th day of June, 1988 No man L. Malone, Mayor • • REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda DatE Requested: June 6, 1988 Requested By• Steve Gillett ' artment: Public Works X Report Resolution Exhibits: Ordinance 1. Joint recommendation of John Joerns and Steve Gillett. SUMMARY ~ RECOMMENDATION After numerous point repairs to the sewer line on the segment of line between Iowa and Brownell was investigation indicated severe deterioration in m~ line with approximately 100' of line deteriorated possible immediate collapse. This line should be as possible to avoid serv~yce interruption. East "E" Street, televised. This Est sections of the to the point of replaced as soon Staff recommends negotiations be entered into with the engineer currently designing the East "E" Street improvements, H. Carlos Smith, for design of replacement of the 8" sanitary sewer line on East "E" Street from Iowa to Brownell. Action Required by Council: Authorize staff to begin negotiations with H. Carlos Smith for design of replacement of sewer line on East "E" Street from Iowa to Brownell. Availability of Funds: General Fund Capital Improvement Other Account Number: Water/Wastewater General Revenue Sharing Funds Available: YES NO Approved for City Council Agenda CI Ve'lr ~ ~ 2l~ Robert T. Herrera DA E City Manager C~ CITY OF LA PORTE INTER-OFFICE MEMORANDUM • T0: Robert T. Herrera, City Manager DATE: MAY 31, 1988 FROM: John Joerns, Assistant City Manage ~~~~// Steve Gillett, Public Works Directo SUBJECT: East "E" Street Sanitary Sewer Due to numerous emergency point repairs, the City found it necessary to further investigate conditions of the sanitary sewer line on East "E"Street. On May 5, 1988, the line was televised by Insituform Gulf South, Inc. at our request. As shown by the enclosed videotape, there is very evident heavy deterioration of the concrete line. Most sections of the line have deteriorated to the point of exposing the aggregrate material. Approximately 100 feet of the line has deteriorated to the point of the top of the pipe being corroded away and large cavities being formed in the surrounding earth. This section could collapse at any time. There have been five (5) point repairs made on this line in the past year. Two of these repairs have consisted of replacing sections of line too corroded to allow conventional repair. These two repairs required replacement of approximately 300 feet of pipe. East "E" Street is currently in the design stage of adding curb and gutter and possibly widening of the roadway. Prior to the improvements beginning, this sanitary sewer should be seriously considered for replacement. If this is not done, it is likely a collapse will occur resulting in repairs being made and possible damage done to the new pavement. These repairs can be made this year without affecting the East "E" improvements which are contingent on a future bond sale. Funds were allocated in the budget of the East "E" Street reconstruction project for relocation of utilities. The City could utilize the 1985 General Obligation funds for replacement of the sanitary sewer system and meet the obligations of the tax certificate. Until an engineering estimate is prepared, it is not known if there will be sufficient funds available. The enclosed map indicates the section of line that needs to be replaced. This line consists of approximately 1200 feet of 8" sanitary sewer trunk main on East "E" Street from Iowa to Brownell. • • page two East "E" Street Sewer May 13, 1988 It is Staff"s recommendation that the Engineer currently designing the East "E" Street improvements, H. Carlos Smith, be contacted as to the possibility of his firm performing the design work for replacement of this section of line and maintain the schedule for the completion of East "E" design. If we are unsuccessful in negotiating a contract with H. Carlos Smith in a timely manner, we should pursue the services of another consultant. It is critical that this section of line be replaced due to its deteriorated condition and that it be done very soon. There is a very real possiblility of another collapse at any time. Other forms of sewer rehabilitation are not feasible due to the extremely poor condition of the line. There is a possiblility of utilizing some portions of this line that have been replaced in the past. This could be determined at the time of construction and be taken as a deduct from the total contract. We would like to present both the preliminary Engineering Report on East "E" Street and certain footage of the televised sanitary sewer line to City Council on June 6, 1988. • PROJECT DESCRIPTION: CITY OF LA PORTS FAST "E" STREET PROJECT Allocated funds will be used to reconstruct East "E" Street from San Jacinto to Park Street. The construction of curbs, gutters, and necessary drainage improvements are also included in this project. This project upgrades East "E" Street to a principal street on East La Porte. The projected date for completion of this project is September 1987. ORIGINAL REVENUES- ALLOCATIONS 1987-1988 1985 General Revenue Bonds $251,000 $199,000 TOTAL REVENUES ,~'~~ ~ APPROPRIATIONS: Administrative $ 12,000 $ -0- Design Services 70,000 35,000 Advance Utility Adjustment 159,000 159,000 Contingency 10, 000 5,, 000 TOTAL APPROPRIATIONS ~'251~.00l0 ~~ -151- L~ V ~ P\N $~~ 9 ,\~ 6 \/ y ~$ ~PS~ g0 ~$ i `$a g~ P 5~ g`L 5~ ~,~ 't`Z P ti v ~ s/ ~ 6 ~ g G9y g `~' o~`°~~ 6~` '~'~ ~y ~ ~ ~ j ~~ 9 ~ ~ ` yg ~ ~~o` ~ R~ 60 9~ . ~ eP y0 62 v~ ~ I Acg ~ ~ Oc$ 33 A~1 r_ ~ ~ V ~5 ~ ,,~ ~V ~ ~ 3~ ~6 ~ ~~ 3g ~~ 2, 2 ~2 3 'r 2~~ 22~ .' ~~ -` ~ ~ ~q~ 23 ~O ,kr, ~o ~ :~ - ~$ 226 y ~ << ~' ~'~ ~ 2 2 ZZg 6 ,~ ~ ~3 y M A 28 ~ F 2`Z g 1 ~.`2 21 2 tir 2~ 2 ~ +~` ~. ~ 20 2 _~ , - a 2~` ~ 2 \ ~ o~~F~ 2 . ,~\0~a Zy0 ~ G Q Je~\c . -. r- ~ 4 ~, 2 2 .~. ``~F., ~ tiu ~J N~° 6g ~M1 v~~~~ N~~a 6 `Z 28p c'~ ~y6 ~9 ~-~~` e a 2 RY GAP R 2~$ ~2~ +~v r 2~ ~' D' `~ roQ' YQ~~ 37 ~~ 29 ,,~p6 _ 29y ~i \ ~ v C~ 33 ~~ ~ ~ '~ ~ ~ 34 Qo SENIOR ,yJp~ ~w \. ~ HIGH O SCHOOL ?~ j~ 31 ~ 11 • • REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda DatE Requested: Requested By: Steve Gillett artment: Public Works x Report Exhibits: Resolution 1. Bid recap sealed bid #0256. 2. Recommendation from Steve Gillett. SUMMARY & RECOMMENDATION Ordinance Sealed bid #0256 for purchase of plastic garbage bags were opened and read on May 24, 1988. Bid requests were mailed to six manufacturers with four returning bids. Low bid meeting specifications was submitted by Adams Plastic, our current supplier, in the amount of seventy (70) cents per pound. Failure to accept delivery of order prior to June 30, 1988 would increase price to seventy-five (75) cents per pound. Staff recommends award of bid to Adams Plastic, low bidder meeting specifications, in the amount of $0.70 per pound. Staff additionally recommends immediate placement of order for 46,080 pounds of bags in order to receive the $0.70 per pound price. This order would be in the amount of $32,256.00. Funds are not available in the Solid Waste operating budget, due to the 84~ price increase, for the purchase. Staff recommends transfer of $32,256.00 from the General Fund Contingency to fund purchase. Action Required by Council: Award bid to Adams Plastic, low bidder meeting specifications, for 56,080 pounds of plastic garbage bags in the amount of $32,256.00. Authorize transfer of $32,256.00 from General Fund Contingency to Solid Waste Operating Budget. Availability of Funds: X General Fund Capital Improvement Other Account Number: 001-607-607-900 Water/Wastewater General Revenue Sharing Funds Available: R YES NO Approved for City Council Agenda ~Z ~t c~ I z ~ ~~ Robert T. Herrera DATE City Manager • CITY OF LA PORTE INTER-OFFICE MEMORANDUM T0: Ro t errera, City Manager DATE: May 31, 1988 FROM: ett, Public Works Director SUBJECT: Purchase of Plastic Garbage Bags Bids were opened on May 24, 1988 for the purchase of plastic garbage bags for the July bag handout. Low bid meeting specifications was submitted by Adams Plastic, our current supplier, in the amount of seventy (70) cents per pound. This is an increase of 18% above the price last paid for bags in April, 1988, and an increase of 84% above the price paid in April, 1987• In order to meet the demand of the July handout, over the counter sales and handouts to new accounts for the remainder of the 87/88 fiscal year, we estimate placing an order for 46,080 pounds at this time. The following table indicates the factors used to arrive at this figure: Needed for July handout 8,500 rolls Needed for August and September 5,000 rolls Over counter and New Accounts (5-25 thru 9-30) 2,250 rolls Total Needed 15,750 rolls less Rolls on hand (5-25-88) 9 990 rolls Total rolls needed 5~ rolls 5760 rolls x 8 lbs/roll= 46,080 lbs needed 46,080 lbs x $.70/lb = $32,256 total cost At the time the 1887-88 budget was prepared, the price of plastic bags had been stable for two (2) years, and an 84% increase was unanticipated. In order to fund the necessary purchase, funds will have to be transferred from the General Fund Contingency. Purchase of the 46,080 pounds of plastic bags will cover operations until October, 1988. It will be necessary to request bids for another order to cover the December handout in late August. The vendor has indicated that, if delivery of the order is not taken prior to June 30, 1988, the price will increase to $.75 per pound, an additional increase of 7~. This request needs to be taken before City Council on June 6 in order to meet this deadline. xc: John Joerns, Assistant City Manager • CITY OF LA PORTS INTER-OFFICE MEMORANDUM May 2~, 1988 T0: Steve Gillett, Director of Public Works FROM: Louis Rigby, Purchasing Manager SUBJECT: Sealed Bid ~~0256 - Plastic Garbage Bags Advertised, sealed bids ~~0256 for plastic garbage bags were opened and read on May 24, 1888. Bid requests were mailed to six manufacturers with the following four returning bids: 1) Adams Plastics, 2) Arrow Industries, 3) Sunbelt Plastics, and 4) Armin Plastics. Suppliers were asked to bid a per pound price for 105,000 pounds of plastic garbage bags, 2 mil thick. Low bid meeting specifications was submitted by Adams Plastics, our current supplier. Their bid of seventy (70) cents per pound represents a 14~ increase over our last bid in December, 1887. Another factor to consider is that this price is in effect for bags delivered on or before June 30, 1988. I spoke with a representative of Adams Plastics and was told that if we order by June 14, this deadline could "probably" be met. Please submit your recommendation with an agenda request form by the prescribed time before the next regular Council meeting. If there is a need to delay bringing this before Council, please notify me. LR/gr Attachment: Bid Tabulation xc: Buddy Jacobs, w/ attachment Bill Fitzsimmons, w/ attachment '~ ~ • i .Sealed Bid ~~0256 Adams Arrow Sunbelt Plastic Garbage Bags Plastic Industries Plastics Armin Plastics 1. 105,000 pounds, 30" X 37", 2 mil. Price per pound .70* .72** .82 .85*** 2. Total Bid 73,500.00 75,600.00 86,100.00 89,250.00 i * .75 if delivered between 7-1-88 & 7-31-88 ** Bid 9 rolls to a box *** Bid 27 discount if paid within 10 days - Bid alternate packaging (Flat, folded in case) - Did not submit sample