HomeMy WebLinkAbout1988-06-13 Public Hearing and Regular Meeting• •
MINUTES OF THE PUBLIC HEARING AND REGULAR MEETING
LA PORTE CITY COUNCIL
JUNE 13, 1988
1. The meeting was called to order by Mayor Malone at 6:00 P.M.
Members of City Council Present: Mayor Norman Malone,
Councilpersons Betty Waters, Mike Cooper, Ed Matuszak, Alton
Porter, Mike Shipp, Deotis Gay, B. Don Skelton
Member of City Council Absent: Councilperson Jerry Clarke
MPmhers ~f ('ity Sta ~' Present: City Manager Bob Herrera, City
Secretary Cherie Black, Assistant City Manager John Joerns,
Assistant to the City Manager Janie Bais, Director of Public
Works Steve Gillett, Police Chief Charles Smith, Director of
Parks and Recreation Stan Sherwood, Director of Community
Development Joel Albrecht, Finance Director Jeff Litchfield,
CIP Manager Ross Cox, Golf Professional Alex Osmond
Others Present: Frank Carter; Linda Westergren;
representatives of the Girl Scouts; John Stewart; Ron Flood;
VFW representatives; Maury Stiver; Representative Ed Watson;
John Black, Bayshore Sun; 15 citizens
2. In the absence of the City Attorney, the invocation was given
by Councilperson Gay.
3. A. Representatives of the Girl Scouts presented a plaque in
appreciation of the City allowing use of the Evelyn Kennedy
Civic Center for Scout activities.
B. Mr. John Stewart. representing the Lone Star Music
Festival, presented City Manager Bob Herrera and former
Councilperson Linda Westergren with plaques in appreciation
of their support of the Festival.
4. The Mayor proclaimed Frank Carter Day as June 13, and the week
of June 19-22 as Juneteenth Week.
5. The public hearing regarding the request of the Veterans of
Foreign Wars, Post ~~8251, for a special conditional use permit
for 1039 San Jacinto was called to order.
The Mayor called for public input, and Commander-elect Ron
Flood addressed Council in favor of the permit.
• •
Minutes, Public Hearing and Regular Meeting
La Porte City Council
June 13, 1988, Page 2
There was no further input; the Mayor declared the public
hearing closed.
6. Council considered approving the minutes of the regular
meeting of Council held May 23, 1988•
Motion was made b ~ Councilperson Skelton to approve the May 2~
minutes as presented. Second by Councilperson Cooper. The
motion carried, 8 ayes and 0 nays.
Ayes.: Councilpersons Waters, Cooper, Matuszak, Porter, Shipp,
Gay, Skelton and Mayor Malone
Nays: None
7. Council considered approving the minutes of the special
meeting held June 6, 1988.
Motion was made ley Councilperson Shipp to approve the minutes
of June 6 as presented. Second by Councilperson Cooper. The
motion carried, 7 ayes, 0 nays, 1 abstain.
Ayes: Councilpersons Cooper, Matuszak, Porter, Shipp, Gay,
Skelton and Mayor Malone
Nays: None
Abstain: Councilperson Waters
8. Council considered granting a special conditional use permit
for Veterans of Foreign Wars, Post ~~8251, for 1039 San
Jacinto.
Motion was made b~ Councilperson Gay to grant the special
cond~t~ona~ use permit for terans of Foreign Wars. Second
by Councilperson Matuszak. The motion carried, 8 ayes and 0
nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter, Shipp,
Gay, Skelton and Mayor Malone
Nays: None
At this time, Council adjourned into executive session at 6:14
P.M. to discuss, under V.A.T.S. Article 6252-17, Section 2(E),
to discuss with the City Manager employment of an
environmental attorney. Council returned to the table at 7:26
P.M.
•
Minutes, Public Hearing
La Porte City Council
June 13, 1988, Page 3
and Regular Meeting
•
g. Council considered awarding a contract for construction of
Northwest Park.
Motion wa made by~oupcilgPrSon Water to award the
construction of Northwest Park to AIA Engineers and
Contractors, nc in the amount of $406,560, subject to
negotiation. Second by Councilperson Gay. The motion
carried, 8 ayes and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter, Shipp,
Gay, Skelton and Mayor Malone
Nays: None
10. Council considered approving an agreement with the State
Department of Highways and Public Transportation for
Construction of Broadway Street improvements.
Motion was made by.Councilperson Skelton to approve the
agreement with the Department of Highways and Public
Transportation for constructio of Broadway Street
improvements. Second by Councilperson Porter. The motion
carried, 8 ayes and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter, Shipp,
Gay, Skelton and Mayor Malone
Nays: None
11. Council considered a request for additional funds for
expansion of Jennie Riley Community Center.
Motion was made by Councilperson G~,y ~ remove this ite from
the ag_Pn~a and o address it as a Work hen item at the next
.~e~ular meeting. Second by Councilperson Porter. The motion
carried, 8 ayes and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter, Shipp,
Gay, Skelton and Mayor Malone
Nays: None
12. Council considered approving a proposal from La Porte ISD for
use of Bay Forest golf course by the Varsity golf team.
i
Minutes, Public Hearing
La Porte City Council
June 13, 1988, Page ~
and Regular Meeting
Motion was made by Councilp.~rson ay to approve the proposal
from La Porte ISD -for use of the gQl~ cQU.r ~~by the Varsity
golf team. Second by Councilperson Porter. The motion
carried, 8 ayes and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter, Shipp,
Gay, Skelton and Mayor Malone
Nays: None
13. Council considered a professional services agreement with
Sears and Burns to represent the City in a condemnation suit.
Motion was made by CQt~nciln~rson Porter to approve the
profess~ona~ services agreement with ears a~d__ rns. Second
by Councilperson Cooper. The motion carried, 8 ayes and 0
nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter, Shipp,
Gay, Skelton and Mayor Malone
Nays: None
14. Council considered a professional services agreement with
Lloyd, Gosselink, Ryan and Fowler to represent the City in
opposing Houston Chemical Service, Inc.'s, permit application.
Motion was made b~ Councilperson Shinn to aQRrove a
professional services agreement with Lloyd, Gossel~k ~~?yan
end Fowler to epresen~ the Citv in 2~nosing Houston Chem'c 1
Service_~ I~cL's Hermit application. Second by Councilperson
Cooper. The motion carried, 7 ayes and 1 nay.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter, Shipp,
Skelton and Mayor Malone
Nays: Councilperson Gay
15. Council considered awarding a bid for bank sand.
Motion was made bx Council~Prson Waters to ward the bid for
h~nL, sand to Walk r Sand_ in ~ e amount of 5. 1 _p r_-~ar~.
Second by Councilperson Shipp. The motion carried, 8 ayes and
0 nays.
i
Minutes, Public Hearing
La Porte City Council
June 13, 1988, Page 5
•
and Regular Meeting
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter, Shipp,
Gay, Skelton and Mayor Malone
Nays: None
16. Workshop Item: Review Long Range Planning report
Assistant to the City Manager Janie Bais reviewed the plan for
promotion and publicity for the public meeting to be held in
July. Invitations, advertising, cost, etc., were discussed.
Timeline for the first public meeting was also discussed. It
was decided that a workshop meeting on June 29 would be held
to finalize plans for the public meeting and set a definite
date for that meeting. Invitations will be sent to citizens
who voted in the last three City elections. City staff was
authorized to spend up to $3000 from the Hotel/Motel tax fund
for invitations and mailings, etc.
17. There were no administrative reports
18. Councilpersons Waters, Cooper, Matuszak, Porter, Shipp, Gay,
Skelton and Mayor Malone brought items to Council's
attention. Staff was directed to look into several items and
give a report back to Council.
19. Executive Session
Council adjourned into executive session at 8:34 P.M. on
V.A.T.S. Article 6252-17, Section 2(R), to receive a report
from the City Manager on a potential indoor recreational
facility for the City. Council returned to the table at 9:28
P.M.
The City Manager was instructed to proceed with development of
a plan for the indoor .recreational facility.
20. There being no further business to come before the Council,
the meeting was duly adjourned at 9:29 P.M.
Respectfully submitted:
(~~~~~-t-~- ,~Q~
Cherie Black, City Secretary
Minutes, Public Hearing
La Porte City Council
June 13, 198$, Page 6
and Regular Meeting
Passed & Approved this
the 27th day of June, 1988
~~ °`
Norman Malone, Mayor
•
0 ice of the ~~y®~
~M~~~
`~i pf L A Po~i~
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>~. ~,
titi 9; •• ~,
y~f ~OUNSV't
Pranf2 Calmer ~ retv~ing a~~er 2 r years' ~ erv~.ce a~
D.rtcectar crt Happy Hacbar Methad.v~~ Hame; and ..
WHPRPAS, dwr,%ng h.vs tenure, many ,c.mpravemen~s, .cnc,2ud.%w.g seven
expavvs~.an pragra.rn~s, have been a~.#.a,%ned; and
WHPRPAS, Mr. Carter hays a2~sa been ~,nva.2ved tin C~iv~.c and Church
acti.v.c.#,%e~s ~hraughau~ htis career, hav~.ng ~sPJcved ~,n vatciaus a~~-i.ct,a~
capac.rt.%e~s ~,n the Chamber a~ Comme~r.ce; L.i.aws C.2ub; .~aca2, I).us~1c,i.c~ and
Canberence .~eve.P~s ~.n the Methad~~ Chwr.ch; and ~ur/s~ee an the Texans
Can~ehence Saard a~ Hame~S far ~.2der Peap.2e; and
WHPRPAS, the C.cty a ~ La Patc to w.v~ hers ~a cangra tu~crte Mr. Catrter
upan the acca~~.an a~ hu, refinement.
NOW, 7HPRPPORP, 1, NORMAN MALUNP, MAyDR a~ the C.cty a~ La Pante,
da hereby prac.2a,%m June 13, 198, ass
PRANK CARTER DAy
~.n the C,cty, and extend aun best urvhe~s to Mr. Carter, and add aun Nape
that h,us retvicemevrt yeahs w.c,P~ be a~ ~u.~~.i,P,~,Lng and newancLing cvs h.i~s
years a ~ ~ envtice to h.vs cammun.%ty.
IN WITNESS WH~R~OP, I have heneu-tita ae~ my hand. and cawsed the Seat
a ~ the C,cty to be a~ {~~.xed hereto, th.v~ the 13th day a 5 June, 19 ~ & .
CITY UP LA PCRTP
Nauman L. are, agar
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CITY OF ~_~ :~ LA. PO1~,TE
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On June 1, 1 X63, Pre~s.cdev~t Abraham Li,nca.2n dec,2afced
~s.2ave~s ~a be free; and
LUfi~R~AS, qn June 18, 18G3, Texa~S ~s.eave~s were ca2,Led ~a ~he.vc ~.P.a.vLta-
~.iavus and gtiven ~he.i~c breedam; and
GlH~R~AS, B.ea.efz cammun.ct,%e~s ~Gvcoughacit Texas ~~cad.ct,%ana.P.2.y ce,2.ebtcute
June l9 ass "~manci.pa~.%an day", ar "June~een~h.", and ~s~.nce 190 .c~ has
been an a b ~tie.%a,2 S~a~e ha.Q,%da y; and
GIH~R~AS, dc,vcing the weefz a~ lure 16 ~Gvcaugh 19, S.2a.cFz c,%t,%ze~vs ab
La Pahte have ~schedu~ed many act%v.ct,%e~s ~a ce.2ebtcc~te Juneteev~th; and
G1H~R~AS, the C,cty a~ La Pante .c~ gaud aU the ~s~.gn.%b~,cav~t canthibu-
~,%aws made by .c.#~s B.~acFz cct%zev~s; and
(~H~RFAS, .ct -cis our wish ~a recagn~,ze ~h.e great ~s~,%de~ S~.acfz ~eap~.e
have made ~Gvcaugh the yeajus, ~same~,ime~s ~,~'irugg.P.%ng aga-iws~ avehwhe.~ming
adds, ~a ga.%n. the ec~ua.2%ty they deserve and wce en~,%t2ed ~a.
NDUI, 7H~R~~OR~, I, NDRMAN h4ALDN~, MAYDR a ~ the C.cty a ~ La Pante, da
hetceb y ~raceaim the weefz a~ June 19 ~Gvcaugh 22, 19 &&, ass
JUN~T~bNTH GJb~K
tin the C.cty a~ La Patrte, and urge a.22 cit,%zews ~a ~ajctiet.~a~e .in the many
ac~.t.v.c.#,i.e~s ~schedu.~ed ~a ce.2ebra~e Juneteev~th.
IN UIITN~SS w+1~R~D~, I have heh.euwta ~ e~ my hand and caws ed the Sea.P.
a~ the C,cty. ~a be a~~~.xed heJce~a, ~Gws the 13~h day ab June, 198.
CITY D~ LA PDRT~
Narman L, are, ayar
• •
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 13~ 1988
Requested By: Ervin J. Griffith/ Department: Comm. Development
Building Official
X Report Resolution X Ordinance
Exhibits: 1) Staff background report
2) Letter of recommendation from Planning & Zoning
Commission
3) Transparencies
~4) Special Conditional Use Permit
SUMMARY & RECOMMENDATION
Background:
The Veterans of Foreign Wars, Post ~~8251 has applied for a
Special Conditional Use Permit for 1039 San Jacinto. Their
intention is to locate the new V.F.W. post home in the existing
buildings on this site.
The zoning of this tract is R-3, High Density Residential.
The zoning ordinance permits this type of use (fraternal
organizations, SIC X8641) in R-3 zones, subject to the granting of
a Special Conditional Use Permit.
The Planning and Zoning Commission considered this request
during their May 19, 1988 Public Hearing and regular meeting. The
Commission has recommended granting this Conditional Use Permit
subject to the conditions listed on the attached Special
Conditional Use Permit.
Summary:
The purpose of this meeting is to hold a public hearing
regarding this request and at the close of the hearing, to
consider whether or not to grant this request.
Recommendation:
Grant this request subject to the conditions listed on the
attached Special Conditional Use Permit.
Action Required by Council:
1) Hold public hearing regarding Special Conditional Use
Permit
2) Consider granting Special Conditional Use Permit
Availability of Funds: N/A
General Fund
Capital Improvement
Other
Account Number:
Water/Wastewater
General Revenue Sharing
Funds Available: YES NO
ARproved f-~o-r City Council A~eenda
Robert T. Herrera DATE
City Manager
• •
dyne of Request: Special Conditional Use Permit for location of
a Fraternal Organization (S.I.C. 48641) within
a R-3, High Density Residential Zone
Requested For
Requested By:
Property Zoning:
Background•
1039 San Jacinto
Lots 16-19; Block 305; La Porte Tract
Ronald S. Flood on behalf of the Veterans of
Foreign Wars (V.F.W.) Post 448251
R-3 High Density Residential (Exhibit A)
The Veterans of Foreign Wars (V.F.W.) is classed by the City's
Zoning Ordinance (1501 ) as a Civic, Social or Fraternal Organization
with an S.I.C. use number of 8641. The Zoning Ordinance allows
organizations of this type to locate within R-3 zones, subject to the
granting of a Special Conditional Use Permit.
The V.F.W, is proposing to locate their new post home in an
existing commercial building located at 1039 San Jacinto Street. This
building which is situated at the corner of San Jacinto and Park
Streets (see Exhibit B), has in the past been used as a restaurant and
club. As such, the building appears to be suited to an assembly use.
Analysis•
As noted above, the basic zoning prerequisites for granting a
Special Conditional Use Permit of this type have been met. Other
factors applying to the consideration of this request are as follows:
A) Parking: Based on building square footage, this facility will
require twenty (20) parking spaces. Exhibit B
indicates eighteen (18) spaces to be located on the
site. The demolition of the garage apartment will
provide adequate area for additional required parking
spaces. Of the eighteen shown, twelve (12) are layed
out to meet current ordinance standards. The remaining
six (6) spaces are layed out in existing parking areas
that, while located on site, do not have on site
maneuvering room. Backing out of these spaces does not
involve backing in to street traffic lanes. All parking
areas must be surfaced to control dust and all parking
spaces must be striped in accordance with Section 10-605
of the Zoning Ordinance. Further, parking areas must
be screened from abutting residentially zoned property
in accordance with this same section. Screening
requirements will apply to the portion of the site
abutting the alley and lot 20 (Exhibit B).
~~~r
• •
Special Condition Use Permit
V.F.W. Post ~~8241
Page 2
B) Buildings: The buildings on this site are quite old and some of
them are somewhat dilapidated. One of these, a garage
apartment is partially demolished.
-- All buildings to remain on this site should be brought
up to current building codes standards. This will
include structural repair as well as any necessary of
repair of the plumbing and electrical systems.
Further, demolition of the garage apartment and any
other structure to be removed should be completed in a
timely manner.
All repair and demolition must be subject to normal City
permitting and inspection procedures. Finally, all work
noted above must be completed and approved by the City
prior to issuance of a Certificate of Occupancy and
occupation of the facility.
C) Landscaping: Section 10-508 of the Zoning Ordinance requires 6~
of the open site area to be devoted to landscaping.
Based on an open site area of 12,125 square feet, a
total of 728 square feet of landscape area will be
required. Section 10-600.10 allows required screening
to be applied towards required landscaping.
Conclusion: Subject to the following conditions:
This request meets all prerequisite requirements necessary for
granting a Special Conditional Use Permit.
1) Parking - a minimum of twenty (20) on site parking spaces must be
provided with all parking and driveway areas surfaced to control
dust and meeting the requirements of Section 10-605 including
screening.
2) All buildings to remain on site must be brought up to current code
standards. Buildings to be removed must be completely demolished
prior to occupancy of the facility.
3) A minimum of 728 square feet of landscaped area must be developed.
Recommend approval of this Special Conditional Use Permit subject
to the above listed conditions.
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CITY OF LA FORTE
PHONE 1713) 471.5020 • P. O. BOX 1115 • LA PORT E, TEXAS 77571
-~
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N
May 27, 1988
Mayor Norman Malone and City Council
Re: Veterans of Foreign Wars Special Conditional Use Permit
Dear Mayor Malone,
The Planning and Zoning Commission, during our May 19, 1988
public hearing and regular meeting, considered the Veterans of Foreign
Wars (V.F.W.) request for a Special Conditional Use Permit. The
purpose of this request is to allow the V.F.W. to locate their new
post home at 1039 San Jacinto.
Fifteen (15) notices of Public Hearing were mailed to owners of
property located within two hundred (200) feet of the V.F.W. site.
Although no neighboring property owners attended the meeting, four (~)
owners responded in writing to the public notice. All four (4)
respondents favored granting this request.
After considering information given by the V.F.W., City staff,
and the responding property owners; the Commission voted to recommend
granting the V.F.W.'s request, subject to the conditions listed in
staff's background report and the additional condition that all
required construction and demolition be started within one (1) year of
the Conditional Permit issuance date and completed within two (2)
years of the same date.
All recommended conditions are noted on the attached Special
Conditional Use Permit form.
- pe tfully fitted,
Doug L timer
Chair an, Planning and Zoning Commission
DL/ke
Attachments
-~.,~
• CITY OF LA PORTE •
SPECIAL CONDITIONAL USE PERMIT
Ordinance 41501
r
Permit No. 88-009 CLP Job No. N/A
This permit issued to: Veterans of Forei.,.g,n Wars Post4~8251(Ronald Flood)
Owner or Agent
1~ 0 South Idaho
Address
For Development of: Veterans of Foreign Wars Post Home 48251
Development Name
109 San Jacinto
Address
Block X05} Lots 16-19; La Porte Tract
Legal Description
Zoning: R-~
PERMIT CONDITIONS
Failure to begin construction within one (1) year after issuance or
as scheduled under the terms of a special conditional use permit
shall void the permit as approved, except upon an extension of time
granted after application to the Planning and Zoning Commission.
If construction is terminated after the completion of any stage and
there is ample evidence that further development is not contem-
plated the ordinance establishing such special conditional use
permit may be rescinded by the City Council, upon its own motion or
upon the recommendation of the Planning and Zoning Commission of
the City of La Porte, and the previous zoning of the entire tract
shall be in full effect on the portion which is undeveloped.
Additional Conditions
1) A minimum of twenty (20) on site parking spaces shall be
provided. Parking and driveway areas shall be designed in accordance
with the requirements of Section 10-605 of City Zoning Ordinance
441501 .
2) Buildings to be demolished shall be completely removed and
remaining buildings brought up to current code standards prior to
occupancy of the facility.
3) A minimum seven hundred twenty-eight (728) square feet of
landscape area shall be developed.
.~"-_,J
~.
i •
SPECIAL CONDITIONAL USE PERMIT
4) All work necessary to satisfy the above listed conditions
shall be started within one year of the issuance date of this permit
and completed within two years of the issuance date.
Validation Date: June 1~~ 1988
Zoning Administrator
AMEND-9/'87
City Secretary
w~
• .
REQUEST FOR CITY COUNCIL AG NDA ITEM
Agenda Date Requested; June 1~, 1988
Requested By: W. Ross Cox ~- Department: CIP
X Report Resolution
Exhibits:
1) Financial. Analysis
2) Bid Tabulaf.ion
Ordinance
On May 23, 1988, bids were received for construction of Northwest
Park. Staff has reviewed the details with the low bidder and the
engineer resulting in the following:
Base Bid $405,000
Add Alternate 3, Concrete Paving 7,200
Add Alternate 5, Pool Playmound x,600
Total Bid $415,800
Delete Benches & Bicycle Rack $ 600 (Note 1)
Delete Imported Fill (Bid Error) 2,700
Delete Headwall at Storm Sewer 540
Delete Landscaping 3,600 (Note 1)
Delete Seeding & Fertilizing 3,600 (Note 1)
Substitute Calcium Sulfate for Limestone 2,700
Total Bid Adjustments $ 13,740
TOTAL CONSTRUCTION CONTRACT
$402,060
A financial analysis is given on the fallowing page for the entire
project.
Note 1 • These items wi1.7, be handled by the Parks and Recreation
Department.
Action Required by Council:
Staff recommends Council award the construction of Northwest Park
to AIA Engineers and Contractors Inc. in the Amount of $402,060,
subject to negotiation.
Availability of Funds:
General Fund
~._ Capital Improvement
- Other
Water/Wastewater
General Revenue Sharing
Account Number: 011-800-802-500 Funds Available: X YF.S _ NO
Annroved for City Council Agenda p
Q~~ 1 l~e~~r-- co C $ 1.
Robert T. Herrera DATE
City Manager
• •
~- q
NORTHWEST PARK FINANCIAL ANALYSIS
Funds Appropriated $873,325
Funds Committed to Date 443,224
Funds Available $430,101
Transfer from Little Cedar Bayou Park 26.675 (Note 2)
Total Revenue $456,776
Construction Contract $402,060
Construction Testing 2,500
Bond Administration 190
Newspaper Ads 250
Balance of Engineering Costs 7,577
City Improvements
Playground Equipment 6,500
Bicycle Rack 100
BBQ Grills (5) 250
Picnic Tables (5) 400
Seeding 1000
Fertilizer 500
Bark Mulch Path 2000
Landscaping 4.QOQ
15,250
Contingency 28.909
Total Expenses $456,776
Note 2. These funds were transferred to Little Cedar Bayou Park
earlier this year when it was believed the City would not receive
all the matching grant funds on that project. Since that time,
additional receipt of the grant funds has been formally agreed to
by Texas Parks & Wildlife Department. This action transfers the
same funds back to the Northwest Park account to provide the
needed contingency.
• •
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Totals 3'z,794.CC 454,84[.[[ 47`,48[,[[ 5C`,35C.CC
~~
T0: Mayor & Council
FROM: Robert T. Herrera, City Manager Q,l ~
DATE: June 13, 1988
SUBJECT: Northwest Park Scope
NORTHWEST PARK SCOPE
•
This park is located in the Lomax area of the city and includes the following
components in the base bid by AIA Engineers and Contractors, Inc.
Pool Area
Pool
Pool Building
Fencing
Volley Ball Court
Play Area
Multi-use Court Area
Tennis Court
2 Basketball Courts
Volley Ball Court
Fencing
2 Soccer Fields
Roadway and Parking Areas
Added Alternates
Pool Playmound
Concrete Paving in lieu of Asphalt
Base Bid Cost with alternates = $406,560
•
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: _June 1~, 198
Requested By: W. Ross Cox ~~ Department: CIP
X Report Resolution Ordinance
Exhibits:
Proposed Agreement
SUMMARY ~ RECOMMENDATrnN
Pursuant to the 1985 General Obligation Bonds widening of Broadway
Street from Avenue 'G' to Fairmont Parkway, Council approved the
State Department of Highways & Public Transportation (SDHPT)
Minute Order No. 86413 on November 23, 1987. Since that time,
engineering for the project has been completed.
The attached agreement formalizes the transfer of the City's Bond
Funds to the SDHPT for construction of the project.
Action Required by Council:
Approval of Agreement
Availability of Funds:
General Fund Water/Wastewater
_.~_ Capital Improvement General Revenue Sharing
Other
Account Number: Ou-700-701-5Q0 Funds Available: ~3 YES _ NO
Ao~roved for City Council Agenda
Robert T. Herrera DATE
City Manager
•
~~ ~
STATE OF TEXAS
COUNTY OF TRAVIS
THIS AGREEMENT, made this day of
CS,7 389-15-7
Harris County
1988, by and
between the City of La Porte, Texas, hereinafter called the "City", Party
of the First Part; acting by and through its duly authorized officer and
the State of Texas, hereinafter called the "State", Party of the Second
Part, acting by and through its State Highway and Public Transportation
Commission.
WHEREAS, the City desires the widening of a section of Loop 410 from
Avenue G to Fairmont Parkway, a Distance of 0.34 miles, hereinafter called
the project. The State will, among other things, provide for the
construction of this work within these limits and the City will provide
Seven Hundred Forty Nine Thousand and NO/100 Dollars ($749,000.00), toward
the preliminary engineering and construction of the project. The cost of
the preliminary engineering will be an amount equal to Eighty Four Thousand
Five Hundred and No/100 Dollars ($84,500.00). In the event the
development of the preliminary engineering equals to an amount less than
Eighty Four Thousand Five Hundred and No/100 Dollars ($84,500.00), the
unused amount will be made available to the State for the construction of
the project, and
WHEREAS, the City by the execution of this agreement agrees to the
terms and conditions of Commission Minute No. 86413, as it applies to the
City, a copy of which is attached hereto and marked "Exhibit A" and made a
part of this agreement.
NOW THERF:'ORE, it is understood that this proposed work will be
• •
~. r
constructed by the State and the City will transmit to the State with the
return of this agreement, executed by the City, a warrant or check made
payable to the State Department of Highways and Public Transportation in
the amount of Six Hundred Sixty Four Thousand Five Hundred and No/100
Dollars ($664,500.00), plus any additional funds not utilized in the
development of the preliminary engineering by the City. It is further
understood that the State will construct only those items for the City as
requested and it is further understood that the cash contribution and costs
of the preliminary engineering services in the amount of Seven Hundred
Forty Nine Thousand and No/100 Dollars ($749,000.00), by the City shall be
a fixed amount for their share of the work. It is further understood that
the City by the execution of this agreement agrees to the terms and
conditions of the Commission Minute No. 86413, as it applies to the City, a
copy of which is attached hereto and marked "Exhibit A".and made a part of
this agreement.
IN TESTIMONY WHEREOF, the parties hereto have caused these presents to
be executed in duplicate on the day above stated.
CITY OF LA PORTE
Party of the First~Part
By:
Typed Name
Title
Date
ATTEST:
STATE OF TEXAS
STATE HIGHWAY AND PUBLIC
TRANSPORTATION COMMISSION
Party of the Second Part
Certified as being executed for
the purpose and effect of acti-
vating and/or carrying out the
orders, established policies, or
work programs heretofore
approved and authorized by the
State Highway and Public
Transportation Commission under
the authority of Minute Order
82513.
By:
Director, Contract Management
City Secretary
•
r'--'~
. .ATE DEPAR'I'MEt:T OF HIGHin~Y5
Aiv'D PUBLIC TRANSPORTATION
HARF:I ~ COL't:TY
DISTP.ICT t~C. i;~U~TOt: (12)
MINUTE ORDER
PACE 1 Oi' 2 F'AG~S
4'HEREAS, It: FFARRIS COUR°TY Ot~ LOOP 410, FROM AVENUE G IN LA
PORTS SOUTH At:'D 6vE.ST TO STATE HIGHl7AY 146, A DIS':Ntx~E OF APPI20XIhiATELY
2.0 MILES, ~. PRGJECT TO 14IDE2: THIS SECT ION OF FFIGFi<v'AY IS APPRC~ LD IN
TFiE 5-YEAR DL'~~ELOPMEt:T SCHEDULE OF THE 10-YEI,R PROJI~"I' DEVELOPI-iEt?T
PLAP: ; Al1D
W3-iEREAS, THE CITY OF LA A7RTE HAS REQUESTED TIiP.T THE SECTION OP
THIS PROJECT FROM AVEt][JE G TO FAIRMONT PARIC4~~sY, A DISTAt~7CE OF
APPROXIMATELY 0.39 MILE, BE ADDED TO THE 1-YE?~R LETTING SCHEDULE AT P.t:
ESTIh'iATED COST OF $1,175, 000; AtdD
F~df-iEREAS, THE CITY OF LA PORTS HAS OFFER};D TO PAY $74,000
,. T067ARD THE PR);LINIIvARY ENGINEERING Ai~ID COt:STRUCTI0t1 OF TF-iIS PROJECT;
1d0`~, THEREFORE, IT IS ORDERED TIiAT TFiE E*?GIt?EER-DIF:ECTOR IS
DIRECTED TO TEI~'DER THE FOLLOrrJItdG PROPOSAL TO THE CITI' OF LA PORTS:
PROVIDED THE CITY OF LA I~RTE 4JILL:
1. PROVIDE $749,000 T06~ARD TF;E PRELIl~1It~'~RY ENGID?EERIt:G At;D
COt:STRUCTION OF THIS PROJECT.
2. PROVIDE ONE-HUt:DRED PERCENT OF T}iE COST OF UTILITY
AJJUST*"Et,Ta AS :~~iFY BE P?'QUIRED Its ACCGRTJ':t;~F' !°;ITY. P''~LICIES
OF TY.E STATE DEPARTMEt~?T OF HIG};F~77~YS ??t?J PUBLIC
TP.At2S PORTAT I 02. .
• ~ ~ •
r"-~--~`
.. .iTE DEPARRMEr.'T OF HIGIiWAYS
Atv'D PUBLIC TRANSPORTATION
FrARRIS COU:'Ty MINUTE ORDER PAGE 2 OF 2 PAGES
DISTRICT P?0. HCUSTOh (12}
THE STATE DEPARTt•]Etv'T OF HIGH4IAYS AIvD TRArISPORTATI0r7 Y~ILL:
]-. ADD TiiIS PROJEC'T' TO THE 1-YEAR LET'i Ir:G SCHEDULE.
2. PROVIDE RELOCATION ASSISTANCE AS I9AY BE DETERMINED TO BE
ELIGIBLE UNDER THE RELOCATION ASSISTANCE PROGRAM.
UPOi•: ACCEPTANCE GF THE PROVISIONS OF TIiIS MINUTE ORDER BY THE
CITY OF LA POPTE, THE ENGINEER-DIRECTOR IS AUTHORIZED TO ADD THIS
PROJECT TO THE 1-YEAR LETTING SCHEDULE OF THE 10-YEAR PROJECT
DEVELOPh1Er.'T PLAri; AND TO PROCEED IN THE MOST FEASIBLE AND ECONOr~]ICAL
MANNER G'JITH PROJECT DEVELOPMENT TO INCLUDE ArdY idEvESSARY AGREII~4Er:'TS Ar:D
RELOCATIOr~ ASSISTANCE AT AD, ESTIt•]ATED COST TO THE STF:TE OF $510, 000.
THIS CEDER SHALL BIDOME OPERATIVE UPON ACvEPTAi`Y'E UY THE CITY
OF L~ PC?RTE; ArrJ IF NOT ACCEPTID WITHI*] 90 DAYS OF THE DATE HEREOF, THE
ACTIOr; HEREIr COI:TAIriED SHALL P.E AUTO~'fT~TICALLY CAI~iCELED.
SU3`5IT T ED BY
EXIL~•]IrdED P.r:D PF"'C:~T~IEr?.:?ED BY:
(TITLE) ADMINISTP,P.'^IVE ASSISTAr~T APFRO~~'ED DEPUTY DIRECTOR.
Et ;G I r;EER-DIRECTOR
MIrdL'TE I:U'`]BER ?6? 1?
DATE Pf~SED CST 2i? 8
•
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 1~, 1988
Requested By: Deotis Gay Department: City Council
XX Report
Resolution
Exhibits: Memo from Councilperson Gay
Letter from Cinda Calderon, HCCDA
SUMMARY ~ RECOMMENDATION
Ordinance
Attached is a memo from Councilperson Deotis Gay regarding the
expansion of the Jennie Riley Community Center and a letter from
Cinda Calderon, Manager of Planning for Harris County Community
Development Agency. The correspondence addresses revised cost
estimates for enlarging the expansion of the Jennie Riley
Community Center from 1400 square feet to 2500 square feet.
Action Required by Council: Approve additional expansion
Disallow additional expansion
Availability of Funds:
General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other (Motor Pool Replacement Fund)
Account Number:
Funds Available: - YES _ NO
Annroved for Citv Council Agenda
~ ' ~~~
Robert T. Herrera DATE
City Manager
•
r" --"
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
T0: Mayor & Councilrnember
FROM: Deotis Gay, Councilmember ,
DATE: June 6, 1988
SUBJECT: Additional Funding for Jennie Riley Civic Center
The proposed improvement to the Jennie Riley Civic Center calls
for a building expansion of 1680 sq. ft. In reviecaing the plan
documents, I feel an additional 800 sq. ft. is needed.
We have an award from Community Development Block Grant in the
amount of $167,000 with approximately $128,000 available for
construction to build the proposed expansion. I am requesting
that Council consider funding an additional $61,~-50 from City
funds to cover an additional 800 sq. ft.
RTH/sdw
cc: Robert T. Herrera, City Manager
John E. Joerns, Assistant City Manager
Stan Sherwood, Director of Parks and Recreation
• .
!"' -"
HARRIS COUNTY COMMUNITY DEVELOPMENT AGENCY
3100 Timmons Lane, Suite 330, Houston, Texas 77027 • 626-5651
JON LINDSAY, County Judge
WALTER L JONES, Executive Director
=~ ~., „
rr_
June 3, 1988
Mr. Robert Herrera, City Manager
City of La Porte
604 West Fairmont Parkway
P.U. Box 1115
La Porte, Texas 77571
Dear Mr. Herrera:
Re: Jennie Riley Community Center
Project Number: 87-U2-A-03
~~~:~~ - ~~ ~9a~
Mr. Stan Sherwood of your staff has discussed with us the possibility of the
City of La Porte contributing an additional $60,000 to the community center
expansion project to enable the construction of a larger meeting room. I
understand the City Council will consider that option at its meeting on June
13, 1988. Accordingly, enclosed is an alternate Interlocal Agreement reflect-
ing the additional amount. Depending on the decision of your City Council on
June 13, 1988, either this agreement or the agreement previously forwarded
should be presented for approval.
Also enclosed are revised cost estimates and a revised floor plan and eleva-
tion reflecting the additional amount. The construction cost of the larger
addition, at $75 per square foot, is estimated to be $189,450, $61,450 more
than the $128,000 currently included in the construction budget.
If there are questions, please call.
Sincerely,
Cinda Calderon, Manager
Planning and Program Development
CC:ah
Enclosure
• •
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 1~, 1988
Requested By: Joel Albrecht Department: Community Development
Report
Exhibits:
Resolution
Ordinance
1) Proposal from La Porte Independent School District
2) Minutes of May 26th Golf Course Advisory Board Meeting
SUMMARY & RECOMMENDATION
At the May 26th Golf Course Advisory Board Meeting, staff
presented a proposal from the La Porte Independent School District
concerning the use of Bay Forest Golf Course for their Varsity
Golf Teams. The proposal was recommended by the Golf Course
Advisory Board to the City Council for approval.
The District agrees to pay the City $1,500.00 for the use of the
Bay Forest Golf Course during the school year. The play will be
on weekdays only. The time and days will be authorized by the
Golf Professional of Bay Forest Golf Course. The students will be
supervised by the High School Golf Coach with guidelines set by
the Golf Professional. A total of 12 players will be involved
with this program.
The Golf Course Advisory Board recommends approval of the proposal
by the La Porte Independent School District with a yearly review
of the terms enclosed.
Action Required by Council:
Approve proposal from the La Porte Independent School District for
the use of Bay Forest Golf Course.
Availability of Funds:
General Fund
Capital Improvement
Other
Account Number:
Water/Wastewater
General Revenue Sharing
Funds Available: YES NO
Approved for Citv Council Agenda
Robert T. Herrera DATE
City Manager
fi r
GOLF COURSE ADVISORY BOARD DRAFT
MINUTES OF MEETING
MAY 26, 1988
THOSE PRESENT
Advisory Board ~i~y of La Porte
David Brady, Chairman Joel Albrecht
Ruede Wheeler Alex Osmond
Richard Hayes Dennis Hlavaty
Jack Humphrey Nina Bergeron,
Dennis Dunham Secretary
Jim Longnecker
Reed Tolles
Meeting was opened by David Brady at 12:10 PM.
ITEM N0. ~: A motion was made by Jack Humphrey and seconded by
Richard Hayes to approve the minutes of the April 28,
1988. Minutes were approved as presented.
ITEM N0. ~: STATUS OF GOLF COURSE/CLUBHOUSE/MAINTENANCE/CART STORAGE
BUILDINGS.
Dennis H. reported that nearly all of the greens are
grassed over, with only a few little spots, here and
there. He said they had just finished top-dressing for
the first time that morning (Thursday). The entire
course was fertilized approximately two (2) weeks ago
and they would be fertilizing again next week. The
fairways are coming in good and may not need any
replanting of grass. No. 16, which he thought might
have to be replanted, is doing good and grassing over.
No. 4 is coming along real good also. Replanting might
have to be along the slopes, but that is something he
will have to wait and see. Dennis H. said he felt like
we were going to lose a couple of trees on the left side
of No. 1. He also said the course was draining real
good and he was very pleased with it.
The driving range will be available when the temporary
building/office is moved in. Joel said the temporary
building should be in next week (1st week of June). We
will then need to get temporary water, etc.
Joel told the Board that a Change Order has been issued
to Allgood Construction for the site work around the
maintenance and cart storage building, they are to start
this afternoon.
•
GOLF COURSE ADVISORY BOARD MEETING
MINUTES OF MAY 26, 1988
PAGE 2
•
The Letter to Proceed for the maintenance and cart
storage buildings will be going out so construction can
began next Wednesday, June 1, 1988• The contracts and
final documents have all been done and construction
should also start Wednesday, on the clubhouse.
On the Carter Golf, Inc. contract, a check requisition
for Payment No. 10 has been issued. Joel told the Baard
that we held back money for liquidated damages and also
for replacing portions of the cart path and hooking up
the central controller for the irrigation system.
City Council did approve the low bid on the golf cars at
the last meeting. The bid went to "E-Z-Go" for sixty
(60) electric cars. Alex told the Board the colors
available for the cars were as follows: white, frost
beige, light blue or forest green. Alex's
recommendation was the light blue, the Board agreed.
Alex distributed a copy of an advertisement that will
appear in the June issue of the Gulf Coast Golfer
magazine. The ad tells the location and that the golf
course will be open soon; this will make people aware of
the course.
A letter was submitted for review to the Board from the
La Porte Independent School concerning the use of the
course for the high school varsity golf team. The school
agreed to an annual fee of $1500.00. The students will
be supervised by the high school coach working under the
guidelines established by the golf professional. A
motion Was made by Richard Hayes and seconded by Jim
Longnecker to recommend this proposal from the high
school to the City Council for approval. Hotion
carried.
Questions were asked about the times the course would be
open for play. Alex said it would be open 7 days a week
including holidays from approximately 7:30 until an hour
before dark.
• •
GOLF COURSE ADVISORY BOARD MEETING
MINUTES OF MAY 26, 1988
PAGE 3
There being no further business the meeting adjourned at 12:40 PM.
Next meeting scheduled far June 23, 1988.
Respectfully submitted,
Nina Bergeron, Secretary
Approved on this. day .of - , 1988
David Brady, Chairman
~ ~ ~`~~
~~
May 20, 1988
~~~~ ~~~~
PdI~iY :~ 0 i98~
Mr. Robert Herrera, City Manager
City of La Porte
6~G t•7. Fairmont Parkway
La Porte, TX 77571
Dear Pir. Herrera:
Please accept this letter as a proposal from the La Porte Independent
School District to the City of La Porte for the use of the Bay Forrest
Golf Course by the district's varsity golf team.
The district agrees to pay the City an annual fee of $1500 for use by
the students as determined by the resident professional. This amount
was calculated by using a $2.50 green fee, course utilization of three
(3) days per week and a 3:3~ pm tee time with no weekend play.
The students will be supervised by the high school golf coach working
under the guidelines established by the golf professional.
If the terms are acceptable, a check will be forwarded to the City
prior to September 1, 1988.
Your consideration is appreciated.
Most sincerely~, /,' •
/ "' W
Robert H. Williams, Jr.
Superintendent of Schools
/jw
•
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 1~,.., 1988
Requested By: Robert T. Herrera
Exhibits:
Report
Department: Administration
Resolution Ordinance
Proposal submitted by Sears & Burns
The City has obtained a sit specific permit for operation of a
class Landfill. To date, the City has been unable to negotiate a
satisfactory price for purchase of the land. Council has received
a proposal from Sears & Burns to represent the City on the
acquisition of the 80.972 acres described by the permit for
sanitary landfill purposes.
The proposal outlines the scope of services and compensation for
Services rendered. Written authorization from the City is required
to initiate the service proceed from one phase to the next.
Action Required by Council:
Approving proposal and scope of services submitted by Sears &
Burns; to represent the City of La Porte on the acquisition of the
80.972 acres for sanitary landfill purposes.
Availability of Funds:
General
Capital
Other
Account Number:
Fund
Improvement
Water/Wastewater
General Revenue Sharing
Funds Available: _, YES _ NO
~onroved for Cii~y Council Agenda
Qa~ T c~ ~ X01, ~6
Robert T. Herrera DATE
City Manager
• •
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
T0: Mayor Norman Malone & DATE: June 10, 1988
Members of City Council
FROM: Robert T. Herrera, City M~
SUBJECT: Council Agenda Item -
6/13/88 City Council Meeting
Please add the attached information to your agenda packet for June 13, 1988.
This is back up for Agenda item ~~13 and has been discussed with the Council
previously on June 6, 1988.
RTH/jb
Attachment: (1)
~~ • •
WILL SEARS
ROBERT L. BURNS
C. CHARLES DIPPEL
J. MARK BREEDING
CHARLES R. HUBER. JR.
sAL P. LoPlccoLO. II
June 8, 1988
Estimated senior partner time: 50 hours - $12,500
Estimated subordinate and staff time: 20 hours - $2,000
$12,500 - $15,000 range
Mr. Knox Askins, City Attorney
City of La Porte
P. O. Box 1218
La Porte, Texas 77571-1218
Re: Acquisition by the City of 80.972
acres for sanitary landfill pur oses
Dear Knox:
SEARS AND BURNS
ATTORNEYS AT LAW
55 WAUGH DRIVE. SUITE 400
HOUSTON, TEXAS 7 70 07-5 81 2
1 3 S f ~ t`;°~. ..
~ 1~ ~ti 8..sy
JU;d y ~ 198
We propose to represent the City upon the following terms:
TELEPHONE
1713) 863-9601
1. Scope of Representation. The City has obtained a permit from regulatory
authority to use the 80.972 acre tract for sanitary landfill purposes. An offer has been made
to the owner of the land to purchase it, but the owner has rejected the offer. The City must
institute eminent domain proceedings to acquire the site. Services by this firm will be
phased, and we will not begin any phase unless authorized by the City in writing.
Through the award of special commissioners. We will review the documents
relative to the permit for sanitary landfill, the appraisals, and all Council action for
acquisition. If further Council action for acquisition is necessary, we will draft appropriate
ordinances or resolutions. Settlement discussions with the landowner will be conducted, if
indicated. Any documents relative to the administrative proceeding for condemnation will be _
prepared by us. Conferences with the appraisers and the conduct of the hearing before
special commissioners will be handled by us.
Costs exclusive of special commissioners fees will range from $500 - $1,000.
If the award is ap Baled. If either side files objections to the award of
special commissioners, we will handle the preparation for and trial of the case through all
proceedings in the trial court.
• •
PJIr. Knox Askins, City Attorney
Page 2
June 8, 1988
Estimated senior partner time: 100 hours - $25,000
Estimated subordinate and staff time: 100 hours - $10,000
$35,000 - $50,000 range
Costs will range from $500 - $1,000.
Appeal of a 'udgment. If an appeal is taken to the Court of Appeals from a
trial court judgment, then
In the Court of appeals: Range $10,000 - $15,000
In the Supreme Court: Range $5,000 - $7,500.
Costs will range from $1,500 - $2,500.
2. Compensation for Services Rendered. This firm charges fees for legal
services rendered upon the basis of chargeable time. Chargeable time is defined as the
amount of time that a lawyer possessing equal years of experience and having ordinary
competence in Harris County, Texas, may be expected to expend in the accomplishment of a
given legal task. As an example of its operation, if a lawyer of ordinary competence requires
two hours to accomplish a given legal task, but this firm would accomplish the task in one
hour, you would be billed at the firm's hourly rates for partners and associates involved for
two hours' services; otherwise, we would be penalized for possessing more expertise than the
lawyer of ordinary competence. Conversely, if such a lawyer required two hours, but we
required four hours to accomplish the task, you would be billed for two hours' services.
The concept of chargeable time necessarily takes into account all factors set
forth in DR2-106, Rules of Disciplinary Conduct of the legal profession, copy enclosed. Any
final billing to you for services rendered will be based upon chargeable time and will take into
account applicable factors stated in DR2-106.
This firm charges actual time rates for purposes of interim billings ranging from
$250 per hour for partners down to $45 per hour for paralegal services. The hourly rates will
be adjusted dependent upon inflation. We bill on a regular basis for time expended, at actual
time rates, only. Interim billing amounts will be taken into account in any final billing.
All fees payable to the firm are payable at its offices in Houston, Harris County,
Texas.
i •
Mr. Knox Askins, City Attorney
Page 3
June 8, 1988
3. Costs and Expenses. From time to time the firm will incur expenses on your
behalf associated with the litigation. You agree to pay the firm at its offices in Houston,
Harris County, Texas, all out-of-pocket expenditures by the firm on your behalf.
4. Miscellaneous Matters. This firm, as well as any other law firm, cannot and
does not guarantee results. We only warrant and represent that we will apply our experience,
learning and ability to the legal task at hand in accordance with the standard of competence
of lawyers in the community. You are hiring the law firm of Sears and Burns, a general
partnership of lawyers. Since no one member of the firm is committed to the handling of the
representation, but the firm with all of its members and associates is committed, we reserve
the right to commit to the task at hand those members or associates we deem necessary for
the accomplishment of the representation.
SEARS AND BURNS
By
C. Charles Dippel, A Ge e 1 Partner
AGREED AND ACCEPTED:
CITY OF LA PORTE, TEXAS
By
Robert Herrera, City Manager
DIl~ 2-lOG. Fees for Legal Services.
(A) A lawyer shall not enter into an agreement for, charge, or col-
lect an illegal or clearly excessive fee.
(B) A fee is clearly excessive when, after a review of the facts, a
lawyer of ordinary prudence would be left with a definite and
firm conviction that the fee is in excess of a reasonable fee.
Factors to be considered as guides in determining the reason-
ableness of a fee include the following:
(1) The time and labor required, the novelty and difficulty of
the questions involved, and the skill requisite to perform
the legal service properly.
(2) The likelihood, if apparent t~ the client, that the accept-
' ance of the particular employment will preclude other em-
ployment by the lawyer.
(3) The fee customarily charged in the locality for similar legal
services.
(4) The amount involved and the results obtained.
(5) The time limitations imposed by the client or by, the cir-
cumstances.
(6) The nature and length of the professional relationship with
the client.
(7) The experience, reputation, and ability of the lawyer or
lawyers performing the services.
(8} Whether the fee is fixed or contingent.
(C) A lawyer shall not enter into an arrangement for, charge, or
collect a contingent fee for representing a defendant in a crimi-
nal case.
SEARS AND BURNS
ATTO RN E'/5 AT LAW
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda DatE Reque t June 13, 1988
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Requested By: S e Gille Department: Public works
x Report Resolution Ordinance
Exhibits:
1. Bid recap Sealed Bid #0257.
SUMMARY ~ RECOMMENDATION
Advertised sealed bids #0257 for the supply of bank sand were
opened and read on May 31, 1988. Bid requests were mailed to
six (6) area suppliers with three (3) returning bids.
Low bidder meeting specifications was submitted by Walker Sand,
our current supplier, four 14 yard loads at a cost of $5.15 per yard.
Based on the yearly estimate of 4,300 yards, the total cost would
be $22,145.00.
Breakdown of the requested quantity is:
Public Works
Parks
Golf Course
TOTAL
- 3,000 yards
- 800 yards
- 500 yards
4,300 yards
Staff recommends award to low bidder meeting specifications,
Walker Sand, for the supply of bank sand in 14 yard loads at a
cost of $5.15 per yard.
Action Required by Council:
Award bid to low bidder meeting specifications, Walker Sand, for
supply of bank sand in 14 yard loads at a cost of $5.15 per yard in
an estimated amount of 4,300 yards at a total cost of $22,145.00
Availability of Funds:
General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other
Account Number: various Funds Available: YES NO
Approved Por City Council Agenda
Robert T. Herrera DATE
City Manager
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
JUNE 3, 1988
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FROM:
SUBJECT:
Steve Gillett, Director of Public Works
Louis Rigby, Purchasing Manager
Sealed Bid 40257 - Bank Sand
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Advertised, sealed bids 40257 were opened and read on May 31,
1988. Bid requests were mailed to six area suppliers with the
following three returning bids: 1) Walker Sand, 2) Genoa Sand
Pit, 3) Baytown Sand & Clay.
Low bid of $5.15 per yard was submitted by Walker Sand, our
current supplier, for 14 yd loads. Based on the yearly estimate
of 4,300 yards, the total cost would be $22,145.00. The quantity
breakdown is 3,000 yards for public works, 800 yards for parks,
and 500 yards for the golf course. These are only estimates and
can be increased or decreased at the discretion of the City.
Please submit your recommendation with an agenda request form
by the prescribed time before the next regular Council meeting.
If there is a need to delay bringing this before Council, please
notify me.
LR/gr
Attachment: Bid Tabulation
xc: Buddy Jacobs, w/ attachment
Curtis Herrod, w/ attachment
Orville Burgess, w/ attachment
Bert Clark, w/ attachment
Alex Osmond, w/ attachment
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SEALED BID 40257 -BANK SAND
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WALKER GENOA SAND BAYTOWN
`SAND PIT SAND & CLAY
1. BANK SAND -PRICE PER YARD 5.15 5.50 5.67 I
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2. TOTAL (YEARLY ESTIMATE) 22,145.00 23,650.00 24,381.00
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
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FROM:
DATE:
SUBJECT:
Robert T. ,H rera, City Manager
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Janie Bais, ~sistant to the City Manager
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June 10, 19&8
Proposed Long Range Plan
Invitations for Community Meeting
As per your request, I have researched the following items
and present my findings as noted below:
~. Invitation and Postcard
I recommend that the wording on both the invitation and
postcard be brief and direct, and suggest the following
formats:
o Invitation: This invitation will be printed on
quality paper and matching envelope. To ensure
that the invitation does not "blend-in" with the
everyday mail, the color of the invitation will be
a light gray or blue. See Exhibit A to examine the
wording for the public community meeting.
o Postcard: Again, to ensure that this invitation
"stands-out" from everyday mail, I recommend that
the postcard be made from quality - high gloss
paper. Additionally, I recommend that the picture
on the card contain other colors such as red and
blue. See Exhibit B to examine the wording on the
postcard.
.~I. Estimated_~2~~Tnv~tat~on and Postcard
I contacted a local printer to determine a cost estimate for
printing both invitations, and estimate a total of $700. A
break down of these costs is as follows:
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Invitations for Community Meeting
Page 2 of 4
June 10, 1988
ITEM
500 (4-Color) Postcards
(50 postcards per
Councilmember
plus 50 extra)
ESTIMATED ESTIMATED
INDIVIDUAL TOTAL
COST COST
$ .40 $ 200.00
X2,000 invitations $ .25 $ 500.00
.(with envelopes)
Total Estimated Cost $ 700.00
~ (Note: This figure is based on average number of voters
for the last two years (1,610) and is rounded off)
III. Elect'on Figures
To determine the average number of invitations, I contacted
City Secretary, Cherie Black, and found that for the last two
years the election figures (total number of people who voted
in the last two years) are as follows:
IV. Mailing_Labels
1987 - 1,589
1988 - 1,631
To determine if mailing labels could be produced
electronically, I met with our Computer Operator, Al Owens.
Mr. Owens stated that, yes, he could easily produce these
labels as long as we could obtain a copy of the tape from
Harris County Voters Registration (HCVR). Mr. Owens
contacted HCUR, and found that at a cost of $100, the City
could obtain a copy of this information. I strongly
recommend that we purchase this tape, if City Council agrees
to send invitations to only those individuals who voted in
the last two elections.
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Invitations for Community Meeting
Page 3 of 4
June 10, 1988
V. Mailing Costs
Costs associated with mailing both of these invitations are
as follows:
COST NUMBER TOTAL
ITEM PER ITEM MAILED COST
Postcard $ .15 500 $ 75
Inv itat ions ~~- ~~ .~-- 80
Total $ .29 2,500 $ 355
(# Note: This cost is based on a bulk third rate figure)
]~I. Promotion Strate~v
Upon approval of the "mail-out" method, I propose the
following promotion strategy to inform our Citizens:
- Placing a Press Release on all of the following
newspaper/newsletters, radio and television medias,
such as:
o Bayshore Sun
o Houston Chronicle and Post
o Chamber of Commerce Newsletter
o All Civic and Neighborhood Newsletters (i.e.
Optomist, Downtown Merchants Assoc., etc.)
o All Church Notices
o Cable Public Information Station
o Community Calendars on TV Channels 2,11, and
13
o Radio Stations
- Placing notices on community bill boards such as La
Porte State Bank's "Gus", Bayshore Saving's Marque,
and other privately owned billboards.
- Accquiring two banners announcing the meeting, one
at Fairmont Parkway, and the second at Main Street.
Since many of the media resources require two week written
advance notice, time is of the essence to ensure the success
of this promotion strategy,
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Invitations for Community Meeting
Page 4 of 4
June 10, 1988
yII. Cost Summary
The total estimated cost for this project is $1,455. A
breakdown of the total cost is summarized below:
STEM ESTIMATED COST
- Printing of Invitations $ 700
- HCVR Mailing List $ 100
- Promotion Strategy (banners) $ 300
- Mailing Cost $ X55
TOTAL $ 1,455
Please contact my office to discuss this memorandum further.
cc: John E. Joerns, Assistant City Manager
JB/ks
City of La Porte, Texas
Exhibit A: Invitation
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MISSION STATEMENT:
"The City of La Porte will
develop and set into motion a
plan that will improve the
quality of life by promoting
responsible and diversified
economic growth."
You are cordially invited to attend
The City of La Porte's
First Long Range Planning
Public Meeting
DATE: Wednesday, July 13, 1988
PLACE: Sylvan Beach Pavilion
TIME: 6:00 P.M. to 9:00 P.M.
Come join us plan for La Porte's
economic future. Together we can
build tomorrow's dreams! Contact
City Hall at 471-5020, if further
information is needed.
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Exhibit B: Postcard
BACK VIEW:
City of La Porte, Texas
Dear
You are cordially. invited ~~'""j ~' RESIDENT
to attend the City of La Porte's
First Long Range Planning Meeting ADDRESS
DATE: Wednesday, July 13, 19$$ LA PORTE, TEXAS
PLACE: Sylvan Beach Pavilion
TIME: 6:00 P.M. to 9:00 P.M.
Mayor/Councilmembers
City of La Porte
FROrrr vlEw:
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