HomeMy WebLinkAbout1989-01-09 Public Hearing and Regular Meeting
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MINUTES OF THE PUBLIC HEARING AND REGULAR MEETING
LA PORTE CITY COUNCIL
JANUARY 9, 1989
1. The meeting was called to order by Mayor Malone at 6:00 P.M.
Me~bers Qf Cites Council Present: Mayor Norman Malone,
Councilpersons Betty Waters, Mike Cooper, Ed Matuszak, Alton
Porter, B. Don Skelton, Jerry Clarke
Members of City_Council Ab~gnt: Councilpersons Mike Shipp and
Deotis Gay
Members Qf City Staff Present: City Manager Bob Her~r•era, City
Attorney Knox Askins, City Secretary Cherie Black, Assistant
City Manager John Joerns, Assistant to the City Manager Janie
Bais, Purchasing Manager Louis Rigby, Director of Finance Jeff
Litchfield, Director of Parks and Recreation Stan Sherwood,
Police Chief Charles Smith, Director of Community Development
Joel Albrecht, Director of Public Works Steve Gillett, Fire
Chief Joe Sease
Others Present: Sabrina Delafield, Employee of the Quarter;
Lorie Tagert, Shirley Kirkwood, Maria Ramos, Finance
Department; Melissa Mays, Municipal Court; Pat Menard, Revenue
Collections; Kyle Reppond, Monroe Business Systems; Jan
Stevenson; John Black, Bayshore Sun; 4 citizens
2. The invocation was given by Councilperson Skelton.
3. Council considered approving the minutes of the regular
meeting of Council held December 12, 1988.
Motion was made by Counoilnerson ~}~elton to approve the
minutes of the Decembe~^ 12 meeting as g,~esented. Second by
Councilperson Clarke. The motion carried, 7 ayes and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter,
Skelton, Clarke and Mayor Malone
Nays: None
4. Mayor Malone presented the Employee of the Quarter plaque to
Sabrina Delafield, Municipal Court Coordinator, for the months
of September, October and November, 1988.
Minutes, Public Hearing and Regular Meeting, La Porte City Council
January 9, 1989, Page 2
5. A plaque was presented to the Finance Department for
Excellence in Financial Reporting. This is the seventh
consecutive year that the Finance Department has received this
award.
6. The Mayor called to order the public hearing to hear the
request of the City of La Porte for a Special Conditional Use
Permit to allow expansion of an existing community center
located in an R-1 Low Density Residential zone.
Joel Albrecht, Director of Community Development, reviewed the
request for Council. Public input was called for; no one
spoke. The recommendation of the Planning and Zoning
Commission was read, which was to approve the Special
Conditional Use permit with no additional conditions.
The Mayor declared the public hearing closed.
7. Mr. Kyle Reppond, representing Monroe Business Systems,
addressed Council with information regarding a Monroe copy
machine.
Mrs. Jan Stevenson addressed Council regarding a $125 water
deposit with Bayshore MUD and requesting a refund of the
balance of her deposit from the $30 water deposit required by
the City.
8. Council considered approving a Special Conditional Use Permit
to allow expansion of an existing community center located in
an R-1 Low Density Residential Zone.
Motion was made by,_,Councilpe~son Waters to ap~.rove the ecial
('on~;tional Use DerMit for the JenDie Riled Comm~..pity Center.
Second by Councilperson Porter. The motion carried, 7 ayes
and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter,
Skelton, Clarke and Mayor Malone
Nays: None
9. Council considered approving an interlocal agreement with
Houston-Galveston Area Council for purchases through that
Agency.
Minutes, Public Hearing and Regular Meeting, La Porte City Council
January 9, 1989, Page 3
Motion was made by Colzncilperson Porter to ap,Rrove the
interlocal agreement with Ho ston-Galveston Area Council.
Second by Councilperson Skelton. The motion carried, 7 ayes
and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter,
Skelton, Clarke and Mayor Malone
Nays: None
10. Council considered declaring an emergency and authorize
payment for repair of two garbage trucks.
Motion was ma de by Council,~person Skelton to~clare an
e,~~genG ~ aid authorize pavment to Hambrick Welding fqr repair
gf two ,garkagg tr.~eks ~ in irhe amount of $8, 497.56 . Second by
Councilperson Clarke. The motion carried, 7 ayes and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter,
Skelton, Clarke and Mayor Malone
Nays: None
11. Council considered authorizing expenditure of funds for lease
of a copy machine.
Motion was made by Councilperson Waters to authorize
gx~e~,~iture of ~~pds for lease of a Minolta EP870 copv
machine. Second by Councilperson Porter. The motion carried,
7 ayes and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter,
Skelton, Clarke and Mayor Malone
Nays: None
12. Council considered awarding a bid for an ambulance.
~Io ~ on was made by Councilperson $ke.~.tQ.p to rgiect bids
received orb b~~l ap ckag~e 0299 and uo through Houston_Galveston
Area Cou cil for purchase of an ambulance. Second by
Councilperson Clarke. The motion carried, 7 ayes and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter,
Skelton, Clarke and Mayor Malone
Nays: None
Minutes, Public Hearing and Regular Meeting, La Porte City Council
January 9, 1989, Page 4
13. Council considered approving the purchase of used rental
vehicles for CID.
Motion was made by ~o~r~cil~erson Matuszak to aAprove the
purchase of two ~enta7~ vehicles from Avis Rental Sales, in the
amount of $17,498. Second by Councilperson Cooper. The
motion carried, 7 ayes and 0 nays.
Ayes: Councilpersons Waters, Matuszak, Cooper, Porter,
Skelton, Clarke and Mayor Malone
Nays: None
14. Council considered awarding a bid for Police jackets.
Motion was made by Councilpe so Waters to award the bid for
Police 1ackets to Martinis Uniforms, in the amount ~f,
$x.679.55_. Second by Councilperson Matuszak. The motion
carried, 7 ayes and 0 nays.
Ayes: Councilpersons Waters, Cooper, Matuszak, Porter,
Skelton, Clarke and Mayor Malone
Nays: None
15. Workshop Item: Finance Director Jeff Litchfield reviewed a
proposed ordinance amending Chapter 26, Article II, "Water and
Sewer Charges," of the City of La Porte Code of Ordinances.
After receiving direction from Council, the ordinance will be
placed on the January 23 agenda for Council action.
16. Administrative Reports: City Manager Bob Herrera reviewed a
letter from Guy Sutherland, Chairman of the Airport Advisory
Board, regarding positions on the Board and making
recommendations on appointees to the Board. A letter signed
by 19 airport users, recommending support for Debbie Rihn to
be placed on the Airport Advisory Board, was read.
Council was reminded of a draft oil and gas drilling ordinance
which will probably come before Council for action in March.
17. Council Action: Councilpersons Waters, Cooper, Matuszak,
Porter, Skelton, Clarke and Mayor Malone brought items to
Councilis attention.
18. There being no further business to be brought before the
Council, the meeting was duly adjourned at 8:16 P.M.
•
•
Minutes, Public Hearing and Regular Meeting, La Porte City Council
January 9, 1989, Page 5.
Respectfully submitted:
Cherie Black, City Secretary
Passed & Approved this the
23rd day of January, 1989
D~~1j~'C // ~~
~.
Norman L. Malone, Mayor
~ ~
EMPLOYEE OF THE QUARTER - SEPTEMBER, OCTOBER, NOVEMBER, 1988
Sabrina Delafield began her tenure with the City as an intern on
December 31, 1985. Being a very versatile and flexible employee
as well as a fast learner, she worked in several different
departments for a year.
Having mastered a "floater" position, she can still be relied
upon to handle various chores throughout City Hall departments.
Her full time employment began with Code Enforcement, where her
skill were very well received.
In November of 1986, Sabrina was promoted to the position of
Deputy Clerk in the Municipal Court office. As a Deputy Clerk,
her duties included dealing with a "more often than not"
disgruntled public; handling traffic tickets, warrants, bonds,
etc. She has weathered some very trying experiences with great
composure and cordiality. Since dealing with the public is a
large part of her job, her cheerful, positive attitude is a great
asset to the City.
Sabrina was recently promoted to the position of Municipal Court
Coordinator after the resignation of the person holding that
position. Sabrina's dedication and exemplary work record makes
her a first rate candidate of "Employee of the Quarter."
It is with great pleasure that Sabrina Delafield is named
Employee of the Quarter for September, October and November,
1988.
REQ-____ R CI~~[ - G~UNCIL_~G~NDA ~f~.M
Agenda Date
Requested By
XX _
Exhibits:
Requested : Janua rv 9 ~ 1989
Joel Albrecht_ Department:
Report Resolution
1. Staff background report.
2. Transparencies
3. Letter of recommendation from Janet Graves, Chairman of
Planning and Zoning Commission
4. Model of proposed Jennie Riley Annex
5. Conditional Use Permit ~~88-013
SUMMARY ~ RECOMMENDATION
Summary:
On December 15, 1988, the Planning and Zoning
public hearing and regular session considered
Por•te's Conditional Use Permit to allow the e
Jennie Riley Civic Center which is located at
Street. The property zoning at this location
Residential.
Commission, in
the City of La
xpansion of the
322 North 4th
is R-1, Low Density
Section 5-600 of Zoning Ordinance ~~1501 requires a Special
Conditional Use Permits for Community Centers located in R-1
zones. As the construction of the existing Jennie Riley Facility
predated these ordinance provisions, it is exempt. However, a
Conditional Use Permit is required for the proposed expansion of
the Center.
After considering the City's request in public hearing, the
Commission unanimously voted to recommend approval of this request
as presented.
Recommendation:
Approve Special Conditional Use Permit ~~88-013
Action Reauire~_by Council:
1. Hold Public Hearing to Consider Special Conditional Use
Permit request ~~88-013. - --
2. After close of Public Hearing, approve, approve with
additional conditions, or disapprove special Conditional Use
Permit ~~88-013.
Availability of Funds: N/A
Account
Water/Wastewater
General Revenue Sharing
Funds Available: _ YES _ NO
,~.pprgved~ or City Council Agenda
Robert T. Herrera DATE
City Manager
General Fund
Capital Improvement
Other
Number: _
Communty_Dev__el
Ordinance
REQ~T FOR CITY CO ~Nrrr. AGEypA ~
Agenda Date Requested: January 9, 1989
Requested By: Joel Albrec~t_ Department: Community Deyel.
_ XX _ Report Resolution Ordinance
Exhibits:
1. Staff background report.
2. Transparencies
3. Letter of recommendation from
Planning and Zoning Commission
4. Model of proposed Jennie Riley
5. Conditional Use Permit 488-013
Janet Graves, Chairman of
Annex
SUMMARY ~ RECOMMENDATION
Summary:
On December 15, 1988, the Planning and Zoning
public hearing and regular session considered
Porte's Conditional Use Permit to allow the e
Jennie Riley Civic Center which is located at
Street. The property zoning at this location
Residential.
Commission, in
the City of La
xpanson of the
322 North 4th
is R-1, Low Density
Section 5-600 of Zoning Ordinance ~~1501 requires a Special
Conditional Use Permits for Community Centers located in R-1
zones. As the construction of the existing Jennie Riley Facility
predated these ordinance provisions, it is exempt. However, a
Conditional Use Permit is required for the proposed expansion of
the Center.
After considering the City's request in public hearing, the
Commission unanimously voted to recommend approval of this request
as presented.
Recommendation:
Approve Special Conditional Use Permit ~~88-013
Action Reauired_by Council:
1. Hold Public Hearing to Consider Special Conditional Use
Permit request ~~88-013.
2. After close of Public Hearing,-approve, approve with
additional conditions, or disapprove special Conditional Use
Permit ~~88-013.
Availability of Funds: N/A
General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other
Account Number: Funds Available: _ YES _ NO
~.Rrgv f r City Council Agenda
_1 5
Robert T. Herrera DATE
City Manager
• •
STATE OF TEXAS
COUNTY OF HARRIS
CITY OF LA PORTE
NOTICE OF PUBLIC HEARING
In accordance with the provisions of Ordinance 1501, the City
of La Porte Zoning Ordinance, notice is hereby given that the La
Porte City Council will conduct a public hearing at 6:00 P.M, on
the gth day of January, 1989, in the Council Chambers of the City
Hall, 604 West Fairmont Parkway, La Porte, Texas. The purpose of
the Public Hearing is to consider the request of the City of La
Porte for a Special Conditional Use Permit to allow the expansion
of an existing community center (SIC 8322) located in an R-1 low
density residential zone, which is the Jennie Riley Community
Center, 322 North 4th Street, Block 81, Lots 1-32, La Porte Tract.
A regular meeting will be held following the public hearing
for the purpose of acting upon the public hearing item and conduct
other matters pertaining to the La Porte City Council.
Citizens wishing to address the Council pro or con during the
Public Hearing will be required to sign in before the meeting is
convened.
CITY OF LA PORTE
Cherie Black
City Secretary
~~ ~ •
SPECIAL CONDITIONAL USE
REQUEST N0. 88-003
• •
REQUESTED FOR: Special Conditional Use Permit Request ~~88-01~
Jennie Riley Civic Center
322 N. 4th Street
LEGAL DE$,CRIPTION: Block 81; Lots 1 - 32; La Porte, Tract
(See Exhibit A)
ZONING: R-1, Low Density Residential
REQUESTED BY: City of La Porte, Owner
BACKGROUND
The Jennie Riley Civic Center is an existing community center
(S.I.C. ~~8322) which is located in a R-1 zoning district. The
City is proposing to construct a new building which is to be
located immediately behind the existing center. The new building
will front on West Tyler Street (See Exhibit B).
Section 5-600, Table A of Ordinance 1501 lists community centers
located within R-1 zones as conditional uses. The original civic
center predates the requirements of Ordinance 1501. However, the
expansion of these facilities will require a Special Conditional
Use Permit.
Zoning Ordinance Section 5-700, Table B, specifies building
setbacks for community centers as 30 ft. front; 20 ft., rear; 10
ft. side. As indicated on Exhibit B, the proposed facility meets
or e-xceeds each of these setback requirements.
This same table also specifies a maximum building height of 45
ft. and a 6~ landscape requirement. The proposed height of the
new building in 18 ft. A landscape plan (which will require
approval by the Director of Community Development) will be filed
in conjunction with either the Certified Site Plan or building
plans.
• •
Special Conditional Use
Permit Request #88-013
Page 2
Section 10-609 of the ordinance regulates parking facilities.
Community centers are required to have a minimum of ten parking
spaces plus one additional space for each 200 sq. ft. of floor
area in excess of 2000 sq. ft. The proposed facility will
require thirteen spaces. These are in addition to the eighteen
spaces required for the existing civic center.
The Jennie Riley Center is presently served by a parking lot
containing thirty two spaces. This is a total of one space in
excess of the required minimum.
Section 5-800 sets forth additional conditions which must be met
before a Special Conditional Use Permit may be granted. They are
as follows:
A. Rewired Screening: This section is not applicable to
this request, as all required parking is already
existing.
B. Traffic Control: As noted above, required parking is
existing. The existing parking facilities have not
caused any traffic problems in the surrounding
neighborhood. In Staffs opinion, this condition has
been met and further controls are not required for
compliance.
C. ~ompati~.ili~y with Surrounding Area: This Block 81 is
wholly owned by the City of La Porte. The entire block
is devoted to community and recreational facilities .
There is in addition to the Jennie Riley Center, a large
basketball pavilion and a baseball field. In Staff's
opinion, the proposed building is compatible with the
existing facilities and will serve to compliment the
surrounding neighborhood.
D. Reglaired License(s) Obtained: This requirement is not
applicable to this request.
E. Compatible Alterations and Adequate Parkin: The
existing parking lot satisfies this condition.
F. Manufactured Housing Crite ia: This condition is not
applicable to this request.
F. Density Bonus: This condition is not applicable to this
request.
• •
Special Conditional Use
Permit Request ~~88013
Page 3
CONCLUSION:
This request meets all prerequisite requirement necessary for the
granting of a Special Conditional Use Permit.
RECOMMENDATION:
Approve Special Conditional Use Permit 88-013.
~ RI
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December 16, 1988
_ CITY
PHONE ( 713 ) 471 .5020
•
OF LA
• P. O. Box 1115
PORTE
• LA PORTS, TExAS 77571
Honorable Mayor, Norrnan Malone & City Council
City of La Porte
Re: Special Conditional Use Permit Request ~~88-013
Dear Mayor Malone & Council:
On December 15, 1988, the Planning and Zoning Commission, in
public hearing and regular session, considered the City of La
Porte's request for a Special Conditional Use Permit to allow the
expansion of the Jennie Riley Civic Center.
The Commission found this request to meet all prerequisite
ordinance requirements necessary for the granting of a
Conditional Use Permit. Additionally, six of the surrounding
property owners who received notice of public hearing responded
in writing. All six respondents favored granting this request.
At the close of the public hearing, the Commission, in a
unanimous vote, recommended approval of this request. The
Commission felt the request was satisfactory as it was presented
and did not recommend the attachment of any additional
conditions.
Respectful y submitted,
~l
J net Graves
C airman, Planning and Zoning Commission
JG/MSL/tw
ec: R. J. Blackwell
Inge Browder
Eugene G. Edmonds
Lola Phillips
Charles D. Boyle
Jack Gresham
CITY OF LA PORTE •
SPECIAL CONDITIONAL USE PERMIT
Ordinance 41501
Permit No. 88-01~ CLP Job No.
This permit issued to: City of La Porte _,.
Joel lb ~echt~ Communit Devel~ment Director
Owner or Agent
P 0 Box 1115 La Porte,.. TX 77572-1115 ~_______
Address
For Development of: Jennie Rile Civic Center Annex
Development Name
~~? North 4th Street
r Address
Block 81..E Lots 1-~2~ La Porte Tract
Legal Description
Zoning: R-1
PERMIT CONDITIONS
Failure to begin construction within one (1) year after issuance or
as scheduled under the terms of a special conditional use permit
shall void the permit as approved, except upon an extension of time
granted after application to the Planning and Zoning Commission.
If construction is terminated after the completion of any stage and
there is ample evidence that further development is not contem-
plated the ordinance establishing such special conditional use
permit may be rescinded by the City Council, upon its own motion or
upon the recommendation of the Planning and Zoning Commission of
the City of La Porte, and the previous zoning of the entire tract
shall be in full effect on the portion which is undeveloped.
Additional Conditions: N/A
Validation Date: Jani~ary 9. 198.
Zoning Administrator
City Secretary
AMEND-9/'87
• •
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda DatE Requested : January 9, 1989
Requested By: L. Rigby Department: Purchasine
Report
Resolution
Ordinance
Exhibits : Interlocal Agreement
SUMMARY ~ RECOMMENDATION
Pursuant to the authority granted by the Texas Interlocal Cooperation Act,
the City of La Porte is required to have, on file, a signed interlocal
agreement with the Houston-Galveston Area Council, to make any purchases
through that agency. The agreement will be valid during the 1989 calender
year.
Action Required by Council:
Approve interlocal agreement with Houston-Galveston Area Council
Availability of Funds:
General Fund
Capital Improvement
Other
Account Number:
Water/Wastewater
General Revenue Sharing
Funds Available: YES NO
A roved for Cit Council A enda
Robert T. Herrera DATE
City Manager
C7
~~
STATE OF TEXAS ( )
CITY OF ( )
City-blanket
THIS AGREEMENT made this day of , 19
between City of , exas and ~Fi'e
HOUSTON-GALYES TON AREA COUNCIL, a Counci o Governments of the State of Texas=
WIITIESSETN:
I V.
This agreement shall take effect upon execution by the signatories.
Y.
Pursuant to the authority granted by the Texas Interlocal Cooperation Act
(Article 4413 (32c) Y. A. T.S.) providing for the cooperation between local
governmental bodies, the parties hereto, in consideration of the premises and
actual promises contained herein, agree as follows:
I.
The City of Texas hereinafter
referred to as ~ y , ma es, cons u es an appoin s the Houston-Galveston
Area Council, its true and lawful purchasing agent for the purchase of certain
items through the Council's Cooperative Purchasing Program. Said items will
be specified by the City to the Council through submission of purchase orders
duly signed by an appropriate official. City agrees that the Council shall he
the exclusive purchasing agent for said items, and agrees that the bidding
shall be conducted by the Council according to the regulations contained in
Section IV of the Council's Financial and Accounting Procedures Policy Hand-
book.
II.
The City agrees that all specifications for said items shall be as
determined by the Council.
III.
The City, by execution of this agreement, agrees to furnish to the Councii
a valid Purchase Order that encumbers payment from revenues of the City in
full payment of the stated order. The City will issue a check for payment of
the article(s) so ordered thru the Council within 7 working days of receipt of
an invoice for payment from the Council.
This agreement shall be in effect from the date of execution until the last
day of the caiendar year of execution, and may be renewed annually thereafter.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to he
executed by their authorized officers the day and year first above written.
ATTES T
BY
ATTEST FI)USTDN-GALVESTON AREA COUNCIL
CITY OF
BY
c ee e, xecu ve rec or
7/31/88--258J/4a
REQUE,~FOR CITY ,COUNCIL AGENDA I~~
Agenda Date Requested: Januar 9 89
Requested By:
X
Steve Gillett Department:
Report Resolution
Exhibits: See Attached Invoices
SUMMARY & RECOMMENDATION
On December 7, 1988, severe metal damage was discovered in
the tailgate packing assembly on garbage truck ~~72-03, a 1984 GMC
with a Leach 2R packer body. Subsequent inspection of other
trucks revealed similar damage on garbage truck ~~72-04, a 1985 GMC
with a Leach 2R packer body. A local welding shop was requested
to inspect the damage, and estimated repairs at less than three
thousand dollars ($3,000.00) each.
When disassembled, the interior damage was greater than
originally anticipated. Although it was apparent that the repairs
would exceed $3,000.00 for each vehicle, the Public Works
Department determined that the repairs could not wait for formal
bidding and award. The holiday season is the heaviest time of the
year for garbage. Additionally, the planned annexation of
Bayshore Municipal Utility District on January 1, 1989, created an
additional load on the heavy holiday schedule. Therefore, the
repair shop was authorized to begin repairs.
The cost to repair unit 472-03 was four thousand three
hundred thirty-two dollars and forty-one cents ($4,332.41). The
cost to repair unit ~~72-04 was four thousand one hundred
sixty-five dollars and fifteen cents ($4,165.15). Total cost of
repairs for both vehicles was eight thousand four hundred
ninety-seven dollars and fifty-six cents ($8,497.56).
Action Required by Council:
Declare an emergency and authorize payment of $8,497.56 for repair
of garbage trucks #72-03 and ~~72-04 to Hambrick Welding.
Availability of Funds:
X General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other
Account Number: 001-700-702-430 Funds Available: X YES NO
An~roved Por City Council Asrenda
Public Works
Ordinance
~~ 1 ~5-~~
Rob t T. Herrera DATE
City Manager
~~ ""7"-
'' f CARBONLES~
~_ FORM 3733
FROM: HAI~IBRICI JEL~If~G
P.O. BOX 157
LA POR'"E, ~'~.~:AS ?7571-1~7
TO: C I'^" OF LA PORTE
PUBLIC WORKS DEP"'
P.O. BOX 1115
LA POR'"E, mEXAS 77571
Date: 12-19-1988
INVOICE No. 193982
This bill is rendered oMy es
an acoomrr-odation
TERMS ARE NET CASH AND
PAYABLE ON PRESENTATION
YOUR ORDER No.
\ p NO • _
CARBON INVOICE
REQUIRED TRIPLICATE . ,
~~
1
I Gam"
~v
For Labor and Services Furnished on
Metal repairs on truck #72 04, consisting of
Cutting out and replaceing complete roller
guide areas and reconstructing supporting
sections of tailgate.
Thank You.
TOPS FORM-3733-LITHO IN U.S.A:
Total
:ORIGINAL
~4,1F5.15
' ' CARBONL~S
FORM 3733
FROM: HAT7BRIC~ 71LDITds
P.O. B0~ 1~7
LA POR"'~ r mEY,AS 77571-157
ca~orv INVOICE
~~ R
REQUIRED T IPUCATE
Date: 12-14-1988
TO: C I".'Y 0 LA PORTEm INVOICE No. 193978
PL BI,IC ~rrOR:~S D~P~ .
P . 0 . BQ~: 1115 This bill is rendered only x
an accommodation
LA FORTE ~ TEY.AS 77571 TERMS ARE NET CASH AND
PAYABLE ON PRESENTATION
YOUR ORDER No.
For Labor and Services Furnished on
R'letal repairs on truck #72 03, consisting of_
Cutting out and replaceing complete roller
guide areas .and reconstructing supporting
sections of tailgate.
Thank You.
TOPS FORM 3733-LITHO IN U.S,A.
Total
_ORIGINAL
~~4~332.41
.,~.~0 332,.41
:,~~ ,
• •
REQUEST F'OR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: January 9, 1989
Requested By: Cherie Black
XX Report
Department: Administration
Resolution
Ordinance
Exhibits: Cost comparison breakdown on copy machines
Fact sheet on Minolta EP870 copier
SUMMARY & RECOMMENDATION
The copy machine presently
approximately 8 years old,
recorded. In-the past two
have become more frequent,
are not the high quality n
to reflect for the City.
in use by City employees is
with over 3 million copies having been
years, service calls-for maintenance
with many parts being replaced. Copies
ceded for the professional image we wish
Quotes on a new copier, on a 36-month lease plan, have been
obtained from eight companies. After careful consideration of the
qualities, features and cost per month, a Minolta EP870 model,
fits the needs required. The price quoted .includes-lease,
maintenance agreement, cost of X40,000 copies per month, copy
control device, and estimated cost of supplies.
The quote received on the Minolta is somewhat higher than the low
quote received, but it is felt the few extra dollars would be well
spent because of the construction and design of this particular
copier. I have enclosed a copy of the brochure on the Minolta
EP870 for your review.
Funds for cost of the lease w
departments, based on usage.
of machine and maintenance of
materials and supplies (paper
history, it is estimated that
follows:
ill be absorbed by several City
The fixed costs involved are lease
machine. Variable costs are
and toner). Based on a simple
costs will be distributed as
Department Percent
Administration 57~
Finance 25%
Community Development 15%
Parks 2~
Fire/EMS 1 ~
My recommendation is to lease a Minolta EP870 copier for a period
of 36 months.
Action Required by Council: Authorize expenditure of funds for a
36-month-lease of a Minolta EP870
model copy machine
Availability of Funds:
~_ General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
_______ Other (Motor Pool Replacement Fund )
Account Number: Department-602 Funds Available: X YES _ NO
Apn~rov~eld for City CQ~ancil Agenda
Robert T. Herrera DATE
City Manager
• •
*PER MONTH COST OF COPY MACHINE
MAKE & MODEL COST PER MONTH
Minolta EP 870 $ 841.05
Sharp SF 9750 1086.82
Ricoh 7060 975.38
Monroe RL 955D 857.90
Mita DC5585 925.00
Xerox 5052 815.00
Kodak 150AF 1068.01
Savin 7500 966.22
*Cost includes lease of copier, maintenance agreement~liesy
control feature, copy cost, and estimated cost of supp
i •
MINOLTA 870 FEATURE COMPARISON CHART
FEATURE
Copy Speed
Maximum Copy Size
Minimum Copy Size
Multiple Copies
Universal Paper Drawers
2,000 Sheet Paper Deck
3-Tiered Deck
Total Paper Capacity
Sheet Bypass
Interrupt Function
Reduction Presets
Enlargement Presets
Zoom Range
1/10 Th of 1~ Increments
Zoom Ratio Memory
Automatic Exposure
1 - Way Sizing
Book Copy Mode
File Margin Shift
File Margin Shift In Duplex
Energy Save Mode
Automatic Duplexing
Duplexing Capacity
Duplexing Paper Sizes
Single Belt ADF
True Auto Paper Select
True Auto Magnification
Document Counter Through ADF
Sorter 20 or 40 Bins
Dual Sorting Mode
Color Capability
Micro - Toning
Drum Yield
P.M. Cycle
Editing
Image Overlay
Magnification Calculator
IrIINOLTA 870 vs.
55 CPM
11 x 17
5.5 x 8.5
999
yes
yes
yes
4,000 sheets
yes
yes
64~, 78$
129
61$ - 164$
yes
yes (4)
yes
yes
yes (2)
yes (3)
Yes
Yes
Yes
50 sheets
letter to ledger
yes
yes
yes
yes
yes
yes
red & black
yes
300,000
200,000
yes
yes
yes
RE UES OR CI UN L AG N A IT
Agenda Date Requested: Javru.cycy 9, 1989
Requested By: J•L. Sea~Se''/.~ Department: E.ihe/EMS
X' Report Resolution
Exhibits:
Ordinance
13.%d Tabu2a~.%an Sheep
Mema ~nam L.R. Rigby
Mema ~nam G. w.c.PX~,am~s
SUMMARY & RECOMMENDATION
EMS ,c~ nequet~~,i.ng au~hatu.za~,%an ~a puncha~se a ne~~.acemev-~ ambueance a~ budgeted
fan the cunnevrt ~.c~ca~ years.
The ~a~ae nep.2acemevLt ca~s~, ~,nc2ud.ing the ~tcade-tin a.2eawance ban the uwit Zo
be nep.2aced .us $39, 224.74. Thtis entice ne~.~ect~s the b~.d~s nece,~ved tin the man~h
a~ 1Jecemben and cam}~aned ~o the entice ass o~~ened ~hnaugh the H-GAC.
I~ -vs auto necammenda~,%an ~ha~ the nep2acemen~ uvi,Lt be putccha~sed ~hnaugh
the H-GAC a~ ca~s~ ~savting~s ab $1, 775.26 a~ companed ~a the btid~s nece,Lved.
Action Required by Council:
Ap~nave ~uncha~e a~ new ambu,~ance ~Gvc.augh f1GAC tin xhe amauwt a~ $39, 224.74
Availability of Funds:
General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
X Other
Account Number: 009-500-517-852 Fundy Available: X YES NO
~oroved for City Council Agenda
~,~ ~-s ~~
Robert T. Herrera DATE
City Manager
i •
SIRE DEPARTMENT EMS DIVISION - ADMIN ~
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
T0: JOE SEASE, FIRE CHIEF DATE: 12-29-88
FROM: GARY WILLIAMS, EMS CHIEF
SUBJECT: REPLACEMENT AMBULANCE
As we have discussed, the budgeted, replacement ambulance
was advertised for bids this month. The low bidder was a builder
from Arkansas, Bridgers' Coach, Inc.
Although Bridgers' Coach was the low bidder, an additional
$1,775.26 can be saved by making the purchase through the Houston-
Galveston Area Council.
The specifications for this ambulance is essentially the same
as the unit purchased this summer with the addition of a
replacement stretcher.
It is my recommendation that the purchase of a replacement
ambulance be made through the H-GAC. I have enclosed a completed
agenda request form for the Council meeting to be held on January
9th.
Respectfully submitted,
Ga Williams,
EMS Chief
i •
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
DECEMBER 27, 1988
T0: Joe Sease, Fire Chief ~~ ~/
FROM: Louis Rigby, Purchasing Manage - /~
SUBJECT: Sealed Bid ~~0299 - Type I Ambulance
Advertised, sealed bids ~~02gg for a Type I ambulance were
opened and read on December 19, 1988. Bid requests were mailed to
eight manufacturers with the following three returning bids: 1)
Bridgers Coach Company, 2) Collins Ambulance, and 3) Southern
Ambulance Builders.
Low bid was submitted by Bridgers Coach Company for
$41,000.00 ($54,700 minus trade-in of $13,700).
To purchase the same unit from HGAC would cost $39,224.74
which is a 1889 Collins ambulance. Collin s bid to us of
$42,600.00 include a trade-in allowance of $12,000.00 By going
through HGAC, they have price protection from the factory which
allows them to offer a $15,000.00 trade-in. The HGAC cost would
breakdown as follows:
$40,125.00 Unit
7,238.83 Published options
5,440.00 Unpublished options
1,420.81 3~ Administrative fee
<15,000.00> Trade-in
$39,224.74
Please submit your recommendation with an agenda request form
by the prescribed time before the next regular council meeting.
If there is a need to delay bringing this before council, please
notify me.
LR/gr
Attachments: Bid Tabulations
xc: John Joerns, w/attachment
Gary Williams, w/attachment
,. ~ •
SEALED BID ~~0299 BRIDGERS COLLINS SOUTHERN
TYPE I AMBULANCE COACH AMBULANCE AMBULANCE
COMPANY BUILDERS
1. TYPE I AMBULANCE $54,700.00 $54,600.00 $55,675.00
2. LESS TRADE-IN -13,700.00 -12,000.00 -5,000.00
3. TOTAL $41,000.00 $42,600.00 $50,675.00
4. DELIVERY IN DAYS 90-120 60 90-120
5. WARRANTY MODULE
15 YEARS NONE STATED
IN BID MODULE
15 YEARS
DRIVE TRAI
6 YR/60 KMI FORD
WARRANTY
" ON ALL
OTHER
I
i
• •
RE~U~ST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: JANUARY ~, 1989
Requested By: ~~.~r~~~__~. Smith Department: Police
X Report Resolution
Exhibits:
Enclosed memo:
UMMA RY ~RE_COMMENDA
Ordinance
It is my recommendation that we accept the offer made by Avis
Rental Sales of $17,498.00 for two (2) replacement Criminal
Investigation Division cars. Budgeted amount for this purchase
is $18,000.00.
Action Required by Council:
Accept recommendation as requested.
Availability of Funds:
~_ General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number: 009 ~ 506 $~ Funds Available: .~ Yes No
4PA~QYed for City Council Agenda
Robert T. Herrera
City Manager
Date
i •
TO: Mr. Bob Herrera, City Manager
FEO~I: Charles E. Smith, Chief of Polic
SUBJECT: Award Bid for CID Replacement Vehicles
DATE: January 3, 1989
Sir:
On November 21, 1988, sealed bid X0293 was opened. Bid
requests were sent to four (4) rental agencies, none were
returned.
With bidding requirements having been met by the city,
we were free to re-negotiate with last years vender, Avis
Rentals.,
We went to Avis Sales lot and picked out two (2)
replacement vehicles that met our specifications:
1) 1988 Chevrolet Corsica 4 dr,
ac/pwr, engine V-6 fuel injected $ 8,499.00
2) 1988 Oldsmobile Cutlass Ciera 4dr,
ac/pwr, engine V-6 fuel injected 8.999.00
Total Bid $17,498.00
I recommend award of the bid in the amount of $17,498.00
for the purchase of these vehicles. Budgeted amount for this
purchase is $18,000.00.
harles E. Smith
Chief of Police
• •
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
DECEMBER 21, 1988
T0: Charles Smith, Chief of Police
;.
FROM: Louis Rigby, Purchasing Manage
SUBJECT: Sealed Bid 4k02g3 - Used Rental Vehicles
Advertised, sealed bids ~k02g3 for used rental cars were
opened and read on November 21, 1988. Bid requests were mailed to
four rental agencies but none were returned.
This is a similar situation to the one we had in March of
this year. I called the rental agencies and found they were
hesitant to bid due to the time involved, from the bid opening to
the actual order. They are not always sure which cars would be
available at the time of the order.
Since all bidding requirements have been met, I recommend we
negotiate, once again, with Avis for the purchase of these cars.
If this meets with your approval, I will set up a time with them
so that we may visit and determine which cars would be acceptable.
After this determination is made, please submit your
recommendation with an agenda request form by the prescribed time
before the next regular council meeting. If there is a need to
delay bringing this before council, please notify me.
LR/gr
xc: John Joerns
• •
FRS ~~- "~ FOR ~?'~'Y OOUNGIL~R_NDA I
Agenda Date Requested: J~~?srv 3.;V_1,gF~9
Requested By: har E mith Department: Polic.~~
X Report Resolution Ordinance
Exhibits:
See Enclosed
Request Council award the bid to the low bidder meeting
specifications on the reversible jackets.
Martin Uniforms was low bidder at $3,679.55. .
Action Required by Council:
Acceptance of the bid by Martins Uniforms.
Availability of Funds:
X General Fund Water/Waste~rater
Capital Improvement General Revenue Sharing
Other
Account Number: Q47~Q22„~__._ Funds Available: ~ Yes lio
Robert T. Herrera Date
City Manager
LA PORTS POLICE ~F~A~'~!~
TO: Mr. Bob Herrera, City Manager
FROM: Charles E. Smith, Chief of Police
SUBJECT: Sealed Bid #0301 Police Jackets
DATE: January 3, 1989
•
Sir,
On January 3, 1989 advertised sealed bid X0301 was
opened. Bid requests were mailed to five (5) uniform
companies, three (3) were returned.
1) Martins Uniforms $ 3,679.55
2) Burke Uniforms 4,003.13
3) Factory Sales 4,235.00
Low bidder meeting specifications was Martins Uniforms
in the amount of $3679,55. I recanmend award of bid to
Martin Uniforms.
Charles E. Smith
Chief of Police
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
JANUARY 4, 1989
•
T0: Charles Smith, Chief of Police
FROM: Louis Rigby, Purchasing Manager
SUBJECT: Sealed Bid ~k0301 - Reversible Jackets
Advertised, sealed bids ~~0301 for reversible jackets were
opened and read on January 3, 1989. Bid requests were mailed to
three area suppliers with the following three returning bids: 1)
Martin"s Uniforms, 2) Burke Uniforms, and 3) Factory Sales.
Low bid meeting specifications was submitted by Martins
Uniforms of $3,679.55.
Please submit your recommendation with an agenda request form
by the prescribed time before the next regular council meeting.
If there is a need to delay bringing this before council, please
notify me.
LR/gr
Attachment: Bid Tabulation
xc: John Joerns, w/ attachment
SEALED BID 40301
REVERSIBLE JACKETS
•
MARTIN'S BURKE FACTORY
UNIFORMS UNIFORMS SALES
1. JACKET P R I E E A C H
A. SMALL (2) 74.95 78.74 85.00
B. MEDIUM (1) 74.95 78.74 85.00
C. MEDIUM REGULAR (2) 74.95 78.74 85.00
D. MEDIUM SHORT (1) 74.95 78.74 85.00
E. MEDIUM LONG (1) 74.95 78.74 85.00
F. LARGE (19) 74.95 78.74 85.00
G. LARGE REGULAR (3) 74.95 78.74 85.00
H. LARGE LONG (3) 74.95 78.74 85.00
I. X LARGE (2) 74.95 86.81 85.00
J. X LARGE REGULAR (3) 74.95 86.81 85.00
K. X LARGE LONG (5) 74.95 86.81 85.00
L. XX LARGE (4) 74.95 86.81 95.00
M. XX LARGE LONG (2) 74.95 86.81 95.00
N. XXX LARGE LONG (1) 81.95 94.49 95.00
2. TOTAL 3,697.55 4,003.13 4,235.00
3. DELIVERY IN DAYS 50 60 60
..._,
• •
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
T0: Robert T. Herrera, City Manager
FROM: Jeff Litchfield, Director of Finance
DATE: January 4, 1989
SUBJECT: Workshop on Utility (Water/Sewer/Garbage) Billing
Background
On December 12, 1988, the City Council of the City of La Porte held a
workshop to discuss proposed changes to Chapter 26, Article II, "Water
and Sewer Charges" of the City of La Porte Code of Ordinances.
A summary of the proposed changes discussed at the workshop of December
12, 1988 are:
1. Increase the City's reconnect fee from 37.50 to 325.00 if
performed during normal working hours, and from 315.00 to
335.00 if performed after normal working hours (i.e. nights,
weekends, or holidays),
' 2. Increase the returned check charge from 310.00 to 315.00 for
checks not honored by the bank, and
3. Increase the deposit requirement for residential customers
from 330.00 to 3100.00.
These items were presented to the City Council. Councilman Matuszak
asked that staff explore the possibility of returning customers their
deposits after either 24 or 36 months of prompt payment, similar to the
way the gas and electric utility companies return their deposits.
I looked at our operation and determined the following:
The key element needed to perform the refund for prompt payment is
a compatible computer system,
Our computer system is designed to capture 12 months of billing
history at a time,
Our computer system is not designed to automatically track or flag
customer accounts that have late payments, and
' Our computer system is not designed to automatically deduct the
appropriate deposit from the customer's account.
~ ~
If Council wishes that we return to our customers/citizens their
deposits after they have shown a timely payment history, I propose that
deposits be returned to customers after they have shown 12 continuous
months of prompt payment. The accounts will be analyzed on an annual
basis based on the anniversary date of the deposit.
We will have to initially analyze the accounts manually, however, I
believe a slight modification to our software would allow us to have
the analytical step performed automatically by the computer. I do not
propose we increase the period beyond 12 months because of the extra
computer disk space that would be required to store the information on
all 9,000+ accounts. If we increased the history from 12 to 24 months,
it would slow an already slow system down even mare.
At the close of the .workshop, I told Council that I would be returning
at the next Council meeting to present a plan to modify our payment
dates and to reduce our billing cycles from 3 cycles to 2 cycles.
I will present each item separately for discussion purposes.
Decrease in Number of Davs for Customers to Pav
Currently, the City of La Porte requires payment 20 days after the
customer is billed. If payment is not received during the 20 days, a
10 percent penalty is added to the bill. If payment has not been
received by 30 days after the billing, the utility service is
disconnected.
The length of time required before a disposition of the bill (either
payment or disconnection) is obtained has caused the Revenue Collection
Division problems for several years. I have also received complaints
from customers regarding the time lag between reading their meter and
their receipt of their bill.
The problems identified are listed below.
The Revenue Collection Division is preparing bills for a cycle on
the same day that cycles delinquent accounts are being worked (i.e.
cut-off day). This sometimes causes a customer to be billed for an
amount they have paid at the last minute but because their payment
was so late, it was not posted to their account until after the
bills were calculated and printed. When this happens, it causes a
customer (sometimes irate) to call the Revenue Collection Customer
Service Clerk, who then has to manually look up the account to see
what happened.
Hy having the 30 day time frame, we are limited on the leeway we
have to bill customers. Because there is an average of 30.4 days
in a month, if the cut-off date falls on a weekend or holiday, it
is pushed to the following working day. When this happens, it
moves our billing date past the normal 30 day time frame. Even
page 2
• •
worse, if we have a major computer problem that requires us to be
down for several days, we do not have any leeway to get our billing
back on schedule. In addition, we always encounter problems during
the winter holiday season. If a cycle is scheduled for cut-off at
Thanksgiving, we might have to push it from that Thursday to the
following Monday, which throws our billing cycle off. That same
cycle is also effected by Christmas the following month. Once you
get behind on a cycle, it is hard to catch up.
Because of the above mentioned problems, we sometimes do not get
customers their bills until 35+ days have elapsed and I have had
customers complain of the time it takes us to bill them. This is
especially true when they have an undetected leak. If our bill had
reached them sooner, they could have had a plumber rectify the
problem at an earlier date.
Another problem that I am concerned with is the amount of water a
customer could use before their water is disconnected for
non-payment. When we read their meter, they have used
approximately 30 days of water, it is then approximately 30 days
before they are billed for that water and all the time they are
still using water. It is 30 days after billing before we can
disconnect their water for non-payment, so by the time cut-off
rolls around, they have used another 30 days of water for a total
of 90 days or three months of water.
If we were to reduce the time between mailing the bill and the due date
from 20 to 15 days, it would greatly enhance our operations. It would
allow us to:
Get our billing nearer to the read date by 10 days, this would
result in our getting the customer their bill 33% quicker,
Collect payment for the services provided in 15 days or 30%
quicker,
Reduce the City's exposure from non-paying customers by i5 days or
17%, and
Give the Revenue Collecting Division a period of 5 days between
cut-off and billing for each cycle.
Attached is a comparison of the 30 and 25 day time periods before water
disconnection that will (hopefully) show a graphic presentation of the
impact of this change.
page 3
• •
In following the previous workshop format, I had staff contacted
several similar utility operations to determine their time period
between the mailing of their bill and their payment due date. The
entities contacted and their periods are:
Entity Time Period
Baytown 15 days
Pasadena 12
Seabrook 15
Rosenberg 13
Alvin 15
Bellaire 10
Friendswood 21
Pearland 15
South Houston 20
Total 136
Number of entities 9
Average 15.11
Recommendation
I recommend we reduce the amount of time allowed for payment of a
utility bill from 30 days to 2S days (15 days before penalty plus 10
days before cut-off). I further recommend that if the reduction is
made, we reduce our deposit from the previously mentioned amount of
X100.00 to X75.00.
Reducang Hilling Cycles from 3 per month to 2 per month
For the past several years, the City of La Porte has had approximately
8,348 utility customers divided into three cycles. Which were:
Cycle # of Meters Percent
1 2,379 28%
2 3,637 44%
3 2,332 28%
Total 8,348
Staff believes that it is advantageous to the City of La Porte to
reduce the number of cycles from three to two. The main reason for
this requested change is that it will reduce our work load because the
number of billing, penalty, and cut-off dates will be reduced by 33%.
Even though we will have more accounts in each cycle, we believe it
will be more efficient to handle more accounts in a cycle than to
continue with the current three cycles. By going to two cycles, we
will also have the opportunity to group our areas geographically and to
distribute the accounts more evenly.
Another perceived benefit of going to two cycles is an increase in
customer satisfaction. With two cycles, and the reduction in the
page 4
• •
cut-off date from 30 to 25 days, the following schedules would be
followed very stringently:
Cycle 1 Cycle 2
Billing Date 1st 15th
Due (Penalty) Date 15th 30th
Cut-Off Date 25th 10th
Read Date (avg) 17th 2nd
Our customers that are on fixed incomes (i.e. senior citizens) will be
pleased that they will receive their bill the same time each month and
that it will be due at the same time each month. This should also help
our customers that follow budget plans.
The only variances would be weekends and holidays, and they would be
easy to work around when coupled with the reduction in the disconnect
period from 30 days to 25 days.
The previously mentioned 8,348 accounts do not include those obtained
in the BayMUD annexation. We have picked up an extra 667 (or 8%) more
accounts.
We have attempted to establish a plan that will establish two cycles
and in doing so, the plan should have the minimum impact on our
customers tincluding those obtained in the BayMUD annexation), for we
realize that most people are reluctant to change. In addition, we
believe this is the best time of the year to convert to two cycles
because winter consumption is lower than summer consumption and we have
just annexed BayMUD.
We have arrived at the following recommendations for going to two
cycles.
Establish Cycle 1 with 4,645 or 52'/ of the accounts, and
Establish Cycle 2 with 4,370 or 48% of the accounts.
To establish this objective, we analyzed the impact to each of our
current "routes" and have attempted to identify the impact on each
group of accounts.
Items covered in the analysis included the:
Number of days the initial read. will have to be adjusted to bring
the accounts in line with our proposal,
Difference in the number of days between their current billing date
and the proposed billing date, and
Timing of their last bill under the current system and their first
bill under the proposed system.
The analysis revealed that the 39 routes fell into b distinct
groupings. We will discuss each group and present them in order of our
estimate of "customer impact". The ranking will be from least impact
to most impact.
page 5
• •
Grouoina 1
This grouping involves accounts in our current cycle 1 that will go
into the proposed cycle 1. The change will require that their average
read date for February be moved from the 13th to the 17th, or increased
by 4 days. It will also mean that they will receive their billing for
that period B days earlier than if we continued under the current
system. Their last bill under the current system will be due March the
3rd and their first bill under the proposed system will be due March
15th. The number of meters included in this group is 2,379. The
following routes are affected:
Route # of meters Councilmembers District
1 145 Gay/Clarke
2 282 Gay/Clarke
3 265 Gay/Clarke
4 246 Gay
5 426 Gay
6 385 Skelton
7 162 Skelton
B lb6 Skelton
9 302 Skelton/Clarke
Total 2,379
Grouoina 2
This grouping involves accounts in our current cycle 2 that will go
into the proposed cycle 2. The change will require that their average
read date for February be moved from the 24th to March 2nd, or
increased by 6 days. It will also mean that they will receive their
billing for that period 4 days earlier than if we continued under the
current system. Their last bill under the current system will be due
March the 13th and their first bill under the proposed system will be
due March 30th. The number of meters included in this group is 3,474.
The following routes are affected:
Route # of meters Councilmembers District
11 284 Matuszak/Clarke
12 298 Matuszak
13 202 Matuszak
14 201 Matuszak
15 132 Clarke
16. 267 Matuszak
17 357 Cooper/Matuszak
18 176 Waters
19 215 Waters
20 494 Cooper
21 258 Clarke
22 249 Matuszak/Clarke
23 249 Clarke
24 220 Clarke
Total 3,474
page b
• •
Grouaing 3
This grouping involves accounts in our current cycle 3 that will go
into the proposed cycle 1. The change will require that their average
read date for February be moved from the March the 7th to March 17th,
or increased by 9 days. It will also mean that they will receive their
billing for that period 3 days earlier than if we continued under the
current system. Their last bill under the current system will be due
March the 22nd and their first bill under the proposed system will be
due April 15th. The number of meters included in this group is 1,413.
The following routes are affected:
Route # of meters Councilmembers District
30 170 Skelton
31 144 Waters
32 178 Waters
33 254 Waters
34 193 Waters
35 311 Waters
36 148 Waters
40 15 Various
Total 1,413
Grouaina 4
This grouping involves accounts in our current cycle 3 that will go
into the proposed cycle 2. The change will require that their average
read date for February be moved from March the 7th to March 2nd, or
decreased by 5 days. It will also mean that they will receive their
billing for that period 20 days earlier than if we continued under the
current system. Their last bill under the current system will be due
March the 22nd and their first bill under the proposed system will be
due March 30th. The number of meters included in this group is 919.
The following routes are affecteds
Route # of meters
37 345
38 164
39 242
41 142
42 26
Total 919
Councilmembers District
Cooper
Cooper
Cooper
Cooper
Cooper
Because the proposed read period is 5 days shorter than their current
schedule, I recommend, for their first billing under the. new system, we
reduce each of these customers bill by 17% of their minimum or by
$4.38. I further recommend that for the first billing only, we allow
an extra 5 day grace period for payment before the penalty and cut-off
date go into effect.
page 7
•
Grouoina 5
This grouping involves accounts in our current cycle 2 that will go
into the proposed cycle 1. The change will require that their average
read date for February be moved from the 24th to the 17th, or decreased
by 7 days. It will also mean that they will receive their billing for
that period 19 days earlier than if we continued under the current
system. Their last bill under the current system will be due March the
13th and their first bill under the proposed system will be due March
the 15th. The number of meters included in this group is 163. The
following route is affected:
Route # of meters Councilmember District
10 163 Skelton
Because the proposed read period
schedule, I recommend, for their
reduce each of these customers b
X5.93. I further recommend that
an extra 10 day grace period for
date go into effect.
is 7 days shorter than their current
first billing under the new system, we
ill by 23% of their minimum or by
for the first billing only, we allow
payment before the penalty and cut-off
In addition to the above adjustments, I recommend we be very lenient
with our penalty calculation during the transition period (i.e. the
first month).
Summary of Effect on Grouainas of Chance in Cycles
# of Change In Change in Days Between
Group Meters Read Date Bill Date Due Dates Comments
1 2,379 +4 (8) +12 None
2 3,474 +b (4) +17 None
3 1,413 +10 (3) +23 None
4 919 (5) (20) +B Reduce Bill X4.38
5 163 (7) (19) +2 Reduce Bill L5.93
Total 8,348
Imaact on the Area Previously Known as BavMUD
The area previously known as BayMUD normally had their meters read at
the first of the month. Under the proposed system, we will put them in
Cycle 2 where they will continue to be read at the first of each
month. We will bill them the 15th of the month with payment due at the
end of the month.' There will be very little impact to the area.
page 8
• •
Conclusion
In closing, I would like to restate the current recommendations that
have been covered/disclosed in this memorandum.
1. Increase the City's reconnect fee from X7.50 to X25.00 if
performed during normal working hours, and from X15.00 to
X35.00 if performed after normal working hours (i.e. nights,
weekends, or holidays),
2. Increase the returned check charge from X10.00 to X15.00 for
checks not honored by the bank,
3. Increase the deposit requirement for residential customers
from X30.00 to X75.00. In addition, if Council desires,
incorporate the policy of returning deposits to customers
after they have completed 12 months of timely payments, with
the anniversary date of the deposit as the key date,
4. Reduce the number of days between the billing date and the due
date from 20 to 15 and leave the current 10 day period before
disconnection as is, and
5. Modify our existing meter reading cycles from three cycles to
two cycles.
The following benefits will be realized if the above recommendations
are instituted.
~1. The City's exposure from non-paying customers will be reduced
by 17%.
2. A billing schedule will be established that will remain the
same each and every month of the year.
3. The Revenue Collection Division will not be billing customers
the same day they are disconnecting their water for
non-payment.
4. Customers will know each month when to expect their bill and
when their bill will be due. This will be a tremendous
benefit to those customers that have monthly budget plans and
those that are on fixed incomes. I believe that our senior
citizens will be appreciative of the schedule after it's
implementation.
5. The recently incorporated area (old HayMUD) will be placed
into the City's billing schedule with very little impact on
the customer.
page 9
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Mr. Robert Herrera
City of LaPorte
Box 1115
_aPorte, Texas 77571
Dear Mr. Herrera:
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CITY MGR'S OFFICE
In order to expedite our work agenda the Airport Advisory
Board needs to have three vacancies fiilled. Resumes have been
`orwarded and we would like to recommend the following
appointments all of whom are aware they are being considered.
Position 3: David Newsome. 3842 Redbud Drive, LaPorte Tx 77571
FAA Rep: William Gray. 8800 Paul B Koonce Dr, Room 152, Houston,
Tx 77061
Airline Industry Rep: Paul Johnson. 10300 Mabry Mill Road,
Houston, Tx 77062
.. .
Additionally I would like to note that appointments'fior
Position 3 as well as Position 2, now occupied by Larry Tucker,
will expire May 1989. Larry has contributed substantially to the
effiectiveness of the Board and I urge his reappointment. The
six months service will be an excellent. period to evaluate
David Newsome as a member.
I would appreciate prompt consideration by the city.
Sincerely,
Guy herland
Chairman LPAAB
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