HomeMy WebLinkAbout1989-12-11 Public Hearing, Citizens Participation Meeting, and Regular Meeting
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MINUTES OF THE PUBLIC HEARING, CITIZENS PARTICIPATION MEETING
AND REGULAR MEETING OF LA PORTE CITY COUNCIL
DECEMBER 11, 1989
1. The meeting was called to order by Mayor Malone at 6:00 P.M.
Members of City Council Present: Mayor Norman Malone,
Councilpersons Betty Waters, Mike Cooper, Ed Matuszak ( arrived
at 6:23 P.M.), Bob McLaughlin, Alton Porter, Deotis Gay, B.
Don Skelton, Jerry Clarke
Members of City Council Absent: None
Members of ci tv Staff Present: ci ty Manager Bob Herrera, City
Attorn~y Knox Askins, City Secretary Cherie Black, Assistant
city Manager John Joerns, Assistant to the City Manager Janie
Bais, Director of Public Works Steve Gillett, Director of
Community Development Joel Albrecht, Director of Parks and
Recreation Stan Sherwood, Finance Director Jeff Litchfield,
Human Resources Manager/Purchasing Manager Louis Rigby, Fire
Chief Joe Sease
Others Present: Charles Dippel; Brent Ryan; Mr. Cayton,
LPISD; 24 citizens
2. The invocation was given by Councilperson Clarke.
3. Council considered approving the minutes of the regular
meeting of Council held November 13, 1989.
Motion was made bv Councilperson
November 13 minutes as presented.
Cooper. The motion carried, 8 ayes
Matuszak had not yet arrived).
Skel ton to approve the
Second by Councilperson
and 0 nays (Councilperson
Nays:
Councilpersons Waters, Cooper, McLaughlin, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Ayes:
4. Council considered approving the minutes of the special called
meeting and workshop meeting held November 20, 1989.
Motion was made bv councilperson Clarke to
November 20 minutes as presented. Second by
McLaughlin. The motion carried, 8 ayes
(Councilperson Matuszak had not yet arrived).
approve the
Councilperson
and 0 nays
Nays:
councilpersons Waters, Cooper, McLaughlin, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Ayes:
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Minutes, Public Hearing, Citizens Participation
Meeting and Regular Meeting, La Porte City Council
December 11, 1989, Page 2
5. The Mayor proclaimed January 1990 as Volunteer Blood Donor
Month and read a proclamation supporting the location of a POV
Processing Center in La Porte.
6. Reverend Joe Lewis addressed Council regarding the old Post
Office building site. His church wishes to purchase the
building to use as a shelter for the homeless and they have
an earnest money contract on the property. His concern was
that the city was still interested in purchasing the property
for use as a senior citizens center. Reverend Lewis was
assured that the City has no interest in purchasing the
building at this time and would not have any in the future.
7. The Mayor called the Public Hearing to order. This hearing
was to hear the request of the La Porte Independent School
District for Special Exceptions to allow expansion of three
schools (Rizzuto Elementary, Bayshore Elementary and Lomax
Elementary) located in R-1 Low Density Residential zones.
Director of Community Development Joel Albrecht reviewed the
request for council, and outlined the special conditions
recommended by the Planning and zoning Commission.
The Mayor asked for public input. There was none, and the
Mayor declared the public hearing closed.
8. The Mayor called the citizens Participation meeting to order.
This meeting was held to receive publ ic input regarding
Community Development Block Grant proposals.
Director of Community Development Joel Albrecht reviewed last
year's proposals. He then gave the recommended proposals of
the Planning and Zoning commission, which were (1) a senior
citizens center; and (2) sidewalk and curb repair and putting
wheelchair ramps on Main Street.
Council comments and recommendations were: Councilperson
Skelton recommended that a senior citizens center be our first
priori ty . Al ton Porter commented that we got mired in looking
for a building; we need to look at land to purchase, then
worry about a building. Councilperson Cooper inquired if we
have a list of structures we have been looking at. The answer
to that question was that we have one in mind but don't know
if the owner is interested in selling. Councilperson Gay
suggested a public address system and a piano for the Jennie
Riley community Center. Betty Waters suggested additional
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Minutes, Public Hearing, citizens Participation
Meeting, and Regular Meeting, La Porte City Council
December 11, 1989, Page 3
funds for expansion of the S.P.O.R.T. building to 5,000 feet.
Councilperson McLaughlin suggested a van fully equipped for
the handicapped, for use by senior citizens to get back and
forth to the senior citizens center.
Mayor Malone asked for public input for proposals. There was
none. Council then prioritized the proposals received from
Council, as follows: (1) purchase raw land for senior
citizen center; (2) funds to expand the S.P.O.R.T. center; (3)
a handicap-equipped vehicle for use at the present senior
citizens center and the S.P.O.R.T. center; and (4) renovation
of street curbs and wheelchair ramps on Main street.
Council made a policy decision to put the public address
system and piano for the Jennie Riley Community Center as
budget items for FY1990-91.
9. Council considered approving Special Conditional Use Permits
for Rizzuto Elementary, Bayshore Elementary and Lomax
Elementary.
Motion was made by Counciloerson Skelton to aoorove the
Special Conditional Use Permits. Second by Councilperson
McLaughlin. The motion carried, 9 ayes and 0 nays.
Nays:
Councilpersons Waters, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone
None
Ayes:
At this time, Council adjourned into executive session at 7:08
P.M. to discuss the following items: (1) Meet with special
counsel regarding Southern Ionics, Inc./Houston Chemical
Services, Inc.; (2) Meet with attorney regarding Elizabeth
Lane right-of-way acquisition; and (3) continue annual review
of City Manager. Council returned to the table at 7:50 P.M.,
having discussed the first two items.
10. Council considered an ordinance revoking tax exemption created
by Constitutional amendment to Article VIII, section 1-j.
The City Attorney read: ORDINANCE 1670 - AN ORDINANCE
PURSUANT TO ARTICLE VIII, TEXAS CONSTITUTION, SECTION 1-j,
ELECTING TO TAX GOODS, WARES, MERCHANDISE, OTHER TANGIBLE
PERSONAL PROPERTY, AND ORES, OTHER THAN OIL, NATURAL GAS, AND
OTHER PETROLEUM PRODUCTS, OTHERWISE EXEMPT, EFFECTIVE FOR TAX
YEAR 1990, AND SUBSEQUENT TAX YEARS; FINDING COMPLIANCE WITH
THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
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Minutes, Public Hearing, citizens Participation
Meeting, and Regular Meeting, La Porte city council
December 11, 1989, Page 4
Motion was made bY Councilperson Matuszak to adopt Ordinance
1670 as read bY the city Attorney. Second by Councilperson
McLaughlin. The motion carried, 9 ayes and 0 nays.
Nays:
Councilpersons Waters, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone
None
Ayes:
11. Council considered an ordinance amending Chapter 26, Article
II, "Water, Sewers and Sewage Disposal," of the Code of
Ordinances of the city of La Porte; Establishing a new rate
and fee structure.
Finance Director Jeff Litchfield reviewed this ordinance.
The City Attorney read: ORDINANCE 1671 - AN ORDINANCE
AMENDING CHAPTER 26, ARTICLE II, "WATER, SEWERS AND SEWAGE
DISPOSAL," OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE;
ESTABLISHING A NEW RATE AND FEE STRUCTURE; CONTAINING A
SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS
LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilperson Waters to adoDt Ordinance
1671 as read bY the City Attorney. Second by Councilperson
Matuszak. The motion carried, 5 ayes and 4 nays.
Nays:
Councilpersons Waters, Cooper, Matuszak, McLaughlin
and Mayor Malone
Councilpersons Porter, Gay, Skelton and Clarke
Ayes:
12. Council considered a resolution authorizing acquisition of
right-of-way on Elizabeth Lane to Lomax Elementary school.
Motion was made by Councilperson McLauqhlin to adoDt the
resolution authorizinq acquisition of riqht-of-way on
Elizabeth Lane to Lomax Elementary school. Second by
Councilperson Cooper. The motion carried, 8 ayes, 0 nays, 1
abstain.
Ayes: councilpersons Cooper, Matuszak, McLaughlin, Porter,
Gay, Skelton, Clarke and Mayor Malone
Nays: None
Abstain: councilperson Waters
13. Council considered approving renewal of contract with Hugh L.
Landrum & Associates, Inc., for appraisal of industrial
plants.
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Minutes, Public Hearing, citizens Participation
Meeting, and Regular Meeting, La Porte City council
December 11, 1989, Page 5
Motion was made bv Counciloerson Gay to approve renewal of the
contract with Huqh L. Landrum & Associates. Inc. Second by
Councilperson Clarke.
Motion was made bv Counciloerson Porter to table this item
until a workshoo with Mr. Landrum in attendance could be held.
Second by Councilperson Cooper. The motion carried, 8 ayes
and 0 nays (Councilperson Matuszak was away from the table).
Nays:
Councilpersons Waters, Cooper, McLaughlin, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Ayes:
14. Council considered granting a permit to Harbeson Geophysical
for geophysical seismograph testing.
The City Attorney reviewed this item. He recommended waiving
of the $1,000 per mile provision and the "no dynamite"
provision.
Motion was made bv Counciloerson Waters to aporove the oermit
for Harbeson Geoohvsical and waive the $1.000 oer mile and no
dynamite provisions. Second by Councilperson Clarke. The
motion carried, 9 ayes and 0 nays.
Nays:
Councilpersons Waters, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone
None
Ayes:
15. Council considered granting a permit to Digicon corporation
for geophysical seismograph testing.
Motion was made bv Counciloerson Waters to aoorove the oermit
for Diqicon COrDoration. Second by Councilperson Clarke. The
motion carried, 9 ayes and 0 nays.
Nays:
Councilpersons Waters, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone
None
Ayes:
16. Council considered authorizing a contract for design and
construction phase services for 1990 water system
improvements.
Motion was made bY Counciloerson Coooer to
contract with EspeY Huston & Associates for 1990
imorovements. Second by councilperson Waters.
carried, 7 ayes, 0 nays, 2 abstain.
authorize a
water system
The motion
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Minutes, Public Hearing, Citizens Participation
Meeting, and Regular Meeting, La Porte City Council
December 11, 1989, Page 6
Ayes: Councilpersons Waters, Cooper, Porter, Gay, Skelton,
Clarke and Mayor Malone
Nays: None
Abstain: Councilpersons Matuszak and McLaughlin
17. Council considered authorizing volunteer drug testing for
Council members and staff members.
Motion was made by Councilperson Waters to table this item for
a workshoo meetina. Second by councilperson Matuszak. The
motion was defeated, 3 ayes and 6 nays.
Ayes:
Nays:
Councilpersons Waters, Cooper and Matuszak
councilpersons McLaughl in, Porter, Gay, Skelton,
Clarke and Mayor Malone
Motion was made bY Counciloerson Skelton to authorize
volunteer drug testina for Council members and staff members.
Second by Councilperson McLaughlin.
Counciloerson Porter moved to amend the motion to include any
emoloyee who wishes to volunteer. The motion to amend died
for lack of a second.
The vote was taken and the original motion carried, 9 ayes and
o nays.
Nays:
councilpersons Waters, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone
None
Ayes:
18. Council considered approving inclusion of a Charter amendment
for the election to be held May 5, 1990.
Motion was made by Councilgerson McLauahlin to include a
Charter amendment in the election to be held May 5. 1990.
reaarding an increase in the limit of expenditures without
benefit of a sealed bid. Second by Councilperson Clarke. The
motion carried, 9 ayes and 0 nays.
Nays:
councilpersons Waters, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone
None
Ayes:
19. Council considered rejecting bid for defibrillator monitor and
authorizing rebidding the item.
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Minutes, Public Hearing, citizens Participation
Meeting, and Regular Meeting, La Porte City Council
December 11, 1989, Page 7
Motion was made by Counciloerson Clarke to rei ect the bid
received for a defibrillator monitor and authorize rebidding.
Second by Councilperson Cooper. The motion carried, 9 ayes
and 0 nays.
Ayes:
Nays:
Councilpersons Waters, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone
None
20. Council considered approving the purchase of radios from H-
GAC.
Motion was made by Counciloerson Gay to aoorove ourchase of
radios throuah H-GAC. Second by Councilperson Clarke. The
motion carried, 9 ayes and 0 nays.
Ayes:
Nays:
Councilpersons Waters, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone
None
21. Council considered awarding a bid for trash trucks.
Motion was made by Counciloerson Skelton to award a bid to
White GMC for the ourchase of one standard trash truck and one
trash truck with attached oicker unit. Second by
Councilperson Cooper. The motion carried, 9 ayes and 0 nays.
Ayes:
Nays:
Councilpersons Waters, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone
None
22. Council considered a consent agenda, as follows: (A) Consider
awarding contract for laboratory testing; (B) Consider
awarding bid for cardiopulmonary resuscitation equipment; and
(C) Consider awarding a bid for folding tables.
Motion was made by Counciloerson Waters to aoorove the consent
agenda as oresented. Second by Councilperson Cooper. The
motion carried, 9 ayes and 0 nays.
Ayes:
Nays:
Councilpersons Waters, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone
None
23. Administrative Reports: It was reported that the utility
billing is now on schedule.
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Minutes, Public Hearing, Citizens Participation
Meeting, and Regular Meeting, La Porte City Council
December 11, 1989, Page 8
24. Council Action: Councilpersons Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone brought items
to Council's attention.
25. The executive session had been held previously. Item C on the
executive session was not addressed and will be put on the
next Council agenda.
26. There being no further business to be brought before the
Council, the meeting was duly adjourned at 10:10 P.M.
R~:&:2ed:
Cherie Black, City Secretary
Passed & Approved this the
8th day of January, 1990
Jt~?1/(~--
Norman L. Malone, Mayor
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MINUTES OF THE REGULAR MEETING OF LA PORTE CITY COUNCIL
NOVEMBER 13, 1989
1. The meeting was called to order by Mayor Malone at 6:00 P.M.
Members of ci tv Council Present: Mayor Norman Malone,
Councilpersons Betty Waters, Mike Cooper, Bob McLaughlin,
Alton Porter, Deotis Gay, B. Don Skelton, Jerry Clarke
Members of city Council Absent: Councilperson Ed Matuszak
Members of city Staff Present: City Manager Bob Herrera, City
Attorney Knox ASkins, City Secretary Cherie Black, Assistant
City Manager John Joerns, Assistant to the City Manager Janie
Bais, Director of Parks and Recreation Stan Sherwood, Director
of Public Works Steve Gillett, Human Resources
Manager/Purchasing Manager Louis Higby, Fire Chief Joe Sease,
Police Chief Charles Smith, H(~creation Superintendent Tim
O'Connor, Aging Services Superintendent Karen Beerman, Parks
Maintenance Superintendent Bert Clark, Golf Course Manager
Alex Osmond
Others Present: Representatives from Bayshore Home Health
Services; Linda Snyder; Dale Conger; Charles Dippel;
representative from Hickham Industries; approximately 25
citizens
2. The invocation was given by Councilperson Skelton.
3. Council considered approving the minutes of the regular
meeting of Council held October 23, 1989.
Motion was made by Councilperson Coo?er to approve the October
23 minutes as presented. Second by Councilperson McLaughlin.
The motion carried, 8 ayes and 0 nays.
Ayes:
Councilpersons Waters, Cooper, McLaughlin, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Nays:
4. The Mayor proclaimed the week of November 26 through December
2 as La Porte Home Care Week, and proclaimed support of the
efforts of the ta Porte ISD and La Porte Counseling Center
regarding forums on Parent-Teen Relationships.
5. The following citizens addressed Council.
Chester Pool, 1710 Alvy - Reopen issue of Elizabeth Street
access for school children
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Minutes, Regular Meeting, La Porte City Council
November 13, 1989, Page 2
Gene Kamp, 10801 Elizabeth - Reopen issue of Elizabeth street
access for school children
Kim Kamp, 10801 Elizabeth - Reopen issue of Elizabeth street
access for school children
Robin Pool, 1710 Alvy - Reopen issue of Elizabeth street
access for school children
Dorothy Pool, 2538 Violet street, Pasadena - Reopen issue of
Elizabeth street access for school children
Melton Wolters, 10703 North H - Reopen issue of Elizabeth
street access for school children
Deotis Gay, Councilperson, speaking on behalf of Robert
Swanagan - Asking that new Jenny Riley Addition be named in
honor of Charles Walker
6. Council received a report regarding a joint venture between
the City and Hickham Industries to pave Old La Porte Road.
Mr. Don Babbs was present to receive the City's thanks and
appreciation of the major part Hickham Industries had in this
project.
7. Council considered an ordinance amending Chapter 25, Article
2, Section 25-23 of the Code of Ordinances of the City of La
Porte, for the purpose of designating a twenty mile per hour
maximum speed limit on a portion of Myrtle Creek Drive.
The City Attorney read: ORDINANCE 1466-B - AN ORDINANCE
AMENDING CHAPTER 25, ARTICLE 2, SEC'rION 25-23 OF THE CODE OF
ORDINANCES OF THE CITY OF LA PORTE; FOR THE PURPOSE OF
DESIGNATING A TWENTY (20) MILE PER HOUR MAXIMUM SPEED LIMIT
ON MYRTLE CREEK DRIVE, FROM CANYON SPRINGS DRIVE '1'0 WILLOW
CREEK DRIVE WITHIN THE CITY OF LA PORTE; PHOVIDING THAT ANY
PERSON VIOLATING THE TERMS OF nIIS ORDINANCE SHALL BE DEEMED
GUILTY OF A MISDEMEANOR AND UPON CONVICTION SHALT, Dr: FINED IN
A SUM NOT TO EXCEED TWO HUNDRED DOLLARS; PHOVIDING A
SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH 'l'llE OPEN HEETINGS
LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilper;;on Cooper to aclQpt. Ordinance
1466-B as read bv the City AttorIlgy. Second by Councilperson
Gay. The motion carried, 8 ayes nnd 0 nays.
Nays:
Councilpersons Waters, Cooper, NcLaughlin, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Ayes:
At this time, Council adjourned into executive session at 6:30
P.M. to address item C on the executive session agenda: Meet
with Attorney to discuss law suit with Southern Tonics, Inc.
(HCS). Council returned to the Council table at 7:08 P.M.
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Minutes, Regular Meeting, La Porte City Council
November 13, 1989, Page 3
Councilperson Cooper left at 6:42 P.M. during the executive
session due to another commitment, and did not return to the
Council table. Votes on the subsequent agenda items will
reflect his absence.
8. Council considered a resolution casting a ballot for election
of a member to the Harris County Appraisal District Board of
Directors.
Motion was made by Councilperson Skelton to cast the city's
ballot for Lee Tipton. Second by councilperson Porter. The
motion carried, 7 ayes and 0 nays, and Mr. Tipton's name will
be placed as the City's vote in Resolution 89-17.
Ayes:
Councilpersons Waters, McLaughlin, Porter, Gay,
Skelton, Clarke and Mayor Malone
None
Nays:
9. Council considered approving a contract with Stiver
Engineering Services for professional engineering services
related to wave pool warranty items.
Motion was made by Councilperson Skelton to approve the
contract with Stiver Enqineering Services in an amount not to
exceed $7.500.00 without further written authorization.
Second by Councilperson Clarke. The motion carried, 7 ayes
and 0 nays.
Ayes:
Councilpersons Waters, McLaughlin, Porter, Gay,
Skelton, Clarke and Mayor Malone
None
Nays:
10. Council considered a resolution regarding Little Cedar Bayou
Park.
This resolution, 89-18, sets out a proposed plan for the
completion of the Little Cedar Bayou Park wave pool contract
and warranty items, and authorizes staff to move forward with
the implementation of the plan.
Motion was made by Councilperson Waters to approve Resolution
89-18. Second by Councilperson Gay. The motion carried, 7
ayes and 0 nays.
Ayes:
Councilpersons Waters, McLaughlin, Porter, Gay,
Skelton, Clarke and Mayor Malone
None
Nays:
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Minutes, Regular Meeting, La Porte City council
November 13, 1989, Page 4
11. council considered a resolution approving a reinvestment zone
for ICN.
The City Attorney read: RESOLu'rION 89-19 - A HESOLUTION
ESTABLISHING GUIDELINES AND CRITERIA GOVEm~ING 'rAX ABATEMENT
AGREEMENTS BY THE CITY OF LA POR'l'E i FINDING COl-1PLIANCE WITH
THE OPEN MEETINGS LAW i AND PROVIDING AN EFFEC'rIVE DATE HEREOF.
Motion was made by Councilperson S.kel ton to approve Resolution
89-19 as read by the City Attorney. Second by Councilperson
Porter. The motion carried, 7 ayes and 0 nays.
Ayes:
Councilpersons Waters, McLaughlin, Porter, Gay,
Skelton, Clarke and Mayor Malone
None
Nays:
12. Council considered approving a contract for an EMS Medical
Director.
Motion was made by Councilperson Gay to approve a contract
with Dr. Blake Berrv in the amount of $500.00 per m9nth. to
act as City of La Porte EMS Medical Director. Second by
Councilperson Clarke. The motion carried, 7 ayes and 0 nays.
Nays:
Councilpersons Waters, McLaughlin, Porter, Gay,
Skelton, Clarke and Mayor Malone
None
Ayes:
13. Council considered awarding a contract to Insi tuform Gulf,
South, as sole source, for rehabilitation of 10" sewer main.
Motion was made by Councilperson Skelton to award a contract
to Insituform Gulf. South. as sole source. for rehabil.itation
of 860 feet of 10-inch sewer main. in the amount of
$35.988.50. Second by Councilperson Gay. The motion carried,
7 ayes and 0 nays.
Nays:
Councilpersons Waters, McLaughlin, Porter, Gay,
Skelton, Clarke and Mayor Malone
None
Ayes:
14. Council considered awarding a contract for design engineering
services for east La Porte relief sewer.
Motion was made bv Counci 1 persQn SJcel ton to aT'E~.rd a contract
for design enqineerinq services for east La POl~!~Q_I(}lief sewer
to Espev, Huston & Associates in the amount....Q r~184 , 015.
Second by Councilperson Porter. The motion c~rri0d, 6 ayes
and 1 nay.
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Minutes, Regular Meeting, La Porte city Council
November 13, 1989, Page 5
Nays:
Councilpersons Waters, Porter, Gay, Skelton, Clarke
and Mayor Malone
Councilperson McLaughlin
Ayes:
15. Council considered approvi.ng a proposal for emergency repairs
to Sylvan Beach Pavilion caused by Hurricane Jerry.
Motion was made bv CouncilJ2~n;on Waters t:o approve the
proposal of Moore & Moore for repairs to Sylv~n Beach Pavilion
caused by Hurricane Jerry. Second by Councilperson
McLaughlin. The motion carried, 7 ayes and 0 nays.
Nays:
Councilpersons Waters, McLaughlin, Porter, Gay,
Skelton, Clarke and Mayor Malone
None
Ayes:
16. Council considered a consent agenda, as follows: (A) consider
awarding a bid for plastic garbage bags; (B) consider awarding
a bid for a six-yard dump truck; (C) consider awarding a bid
for golf course equipment.
At the request of the City Manager, item A was removed from
the consent agenda.
Motion was made bv Councilperson McLauqhlin to approve items
Band C as presented on the consent agenda. Second by
Councilperson Clarke. The motion carried, 7 ayes and 0 nays.
Ayes:
Councilpersons Waters, MCLaughlin, Porter, Gay,
Skelton, Clarke and Mayor Malone
None
Nays:
Purchasing Manager Louis Rigby discussed item A. Low bid on
i tern A was made by Sunbel t Plastics located in Louisiana.
Second low bid was by Atlas Alchem, which is headquartered in
Arlington, Texas. Atlas Alchem contends that if we use the
Texas Preference Law, they should be low bid.
The City Attorney then reviewed the Texas Preference Law for
Council. His advice was to award the bid to Sunbel t Plastics,
because when the bids were compared with the price we could
get with our H-GAC interlocal agreement, H-GAC was second low
bid.
Motion was made by Councilpers()I\ Slc~l ton to cHID.rd the bid for
plastic garbaqe bags to Sunbelt Plastics. irL,1:J1Q__.g]1lount of
48.7 cents per pound. Second by Councilperson He, ters. The
motion carried, 7 ayes and 0 nays.
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Minutes, Regular Meeting, La Porte City Council
November 13, 1989, Page 6
Nays:
Councilpersons Waters, McLaughlin, Porter, Gay,
Skelton, Clarke and Mayor Malone
None
Ayes:
17. Administrative Reports: Director of Parks and Recreation Stan
Sherwood presented a video of the 1989 Pepsi Games. He
thanked all participants, sponsors, City Council and City
staff for making the games the success they were.
18. Council Action: Councilpersons Waters, MCLaughlin, Porter,
Gay, Skelton, Clarke and Mayor Malone brought items to
Council's attention.
It was requested that a resolution be drafted to send to our
State Legislators regarding more stringent regulations being
set up for Texas bonding companies.
19. Council adjourned into executive session at 9:05 to discuss
items A and B on the executive session agenda, as follows:
(A) section 2(G) - Personnel - Annual Review of City Manager;
and (B) section 2(G) - Personnel - Discuss Expense Account for
Mayor. Council returned to the Council table at 10:46 P.M.
No action was taken on item A. On Item B, the decision was
to abide by the resolution already in effect.
20. There being no further business to come before the Council,
the meeting was duly adjourned at 10:48 P.M.
Respectfully submitted:
Cherie Black, City Secretary
Passed & Approved this the
11th day of December, 1989
Norman L. Malone, Mayor
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CONSIDER APPROVING MINUTES OF THE REGULAR MEETING OF COUNCIL HELD
NOVEMBER 13, 1989
Motion by n~
Second by /~~~
VOTE:
~
Motion carried
FOR
~efeated
AGAINST
Tabled
ABSTAIN
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MINUTES OF THE SPECIAL CALLED MEETING AND WORKSHOP MEETING
LA PORTE CITY COUNCIL
NOVEMBER 20, 1989
1. The meeting was called to order at 6:00 P.M. by Mayor Norman
Malone. The meeting was conducted at Sylvan Beach Pavilion.
Members of citv Council Present: Mayor Norman Malone,
Councilpersons Betty Waters, Mike Cooper (arrived at 6: 35
P.M.), Ed Matuszak, Bob McLaughlin, Alton Porter, Deotis Gay,
B. Don Skelton (arrived at 6:20 P.M.), Jerry Clarke
Members of city Council Absent: None
Members of city Staff Present: City Manager Bob Herrera (late
arrival), City Secretary Cherie Black, Assist~nt City Manager
John Joerns, Assistant to the City Manager J~nie Bais,
Director of Parks and Recreation stan Sherwood, Director of
Community Development Joel Albrecht, Police Chief Charles
Smith, Director of Finance Jeff Litchfield, Street
Superintendent Orville Burgess
Others Present: Berdon Lawrence, Imogene Pulleine, Pat
Muston, Lou Lawler, Guy Sutherland, Bill Love, Tom Neely, Hal
Lawler, John Armstrong, Janet \-Jal1rlich (members of the Visions
'89 committee); John Paul Zemanek, Executive Vice President
of La Porte-Bayshore Chamber of Commerce; John Black, Bayshore
Sun; 8 citizens
2. Council considered an ordinance repealing Ordinance 1634, an
Ordinance establishing hazardous waste incinerator siting
requirements.
Mayor Malone read: ORDINANCE 1634-A - AN ORDINANCE REPEALING
ORDINANCE NO. 1634, AN ORDINANCE ESTABLISHING HAZARDOUS WASTE
INCINERATOR SITING REQUIREMENTS; FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilperson Clarke to adopt Ordinance
1634-A as read by the Mayor. Second by Councilperson Waters.
The motion carried, 7 ayes and 0 nays (Councilpersons Cooper
and Skelton had not yet arrived).
Nays:
CouncilpersonsWaters, Matuszak, McLaughlin, Porter,
Gay, Clarke and Mayor Malone
None
Ayes:
3. Council considered a resolution naming the Jenny Riley
Community Center annex in honor of Charles E. Walker.
e
e
Minutes, Special Called Meeting and Workshop Meeting
La Porte City Council
November 20, 1989, Page 2
The Mayor read: RESOLUTION 89-20 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LA PORTE, TEXAS, NAMING THE JENNY RILEY
COMMUNITY CENTER ANNEX IN HONOR OF CHARLES E. WALKER
Motion was made by Councilperson Gay to approve Resolution
89-20 as read by the Mavor. Second by Councilperson Clarke.
The motion carried, 7 ayes and 0 nays (Councilpersons Cooper
and Skelton had not yet arrived).
Nays:
CouncilpersonsWaters, Matuszak, MCLaughlin, Porter,
Gay, Clarke and Mayor Malone
None
Ayes:
4. There being no further business to come bt:fon'! the Council,
the called meeting was adjourned and Council went into
workshop meeting to discuss vlith the Visions '89 committee the
goals and objectives set out by them.
5. The workshop meeting adjourned at 8:30 P.B.
Respectfully submitted:
Cherie Black, City Secretary
Passed & Approved this the
11th day of December, 1989
Norman L. Malone, Mayor
.
e
.
CONSIDER APPROVING MINUTES OF THE SPECIAL CALLED MEE'l'ING AND
WORKSHOP MEETING HELD NOVEMBER 20, 1989
Motion by
Second by
VOTE:
Waters
j4. C~~~~~:~-p
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
~
FOR
AGAINST
v- Defeated
Tabled
ABSTAIN
e e
s-
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Office of the Mayor
ocr l1G] D
~~ttI'&^
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r
Pa..t.i..mt6 in ho.6 pli.a.t6 tlvwug holLt .the
17-c.oun:ty Texa..6 Gui.6 COa..6t ILegion wLU
Me OVeJl. 450,000 urU.t.6 06 blood and blood
c.ompone.nt.6 duJUng 1990; and
WHEREAS, thif.. blood ha..6 been donated by mOILe than 125,000
cU:UZen6 who .6how thebe. .6Uppotr.t 06 the ILegionai. blood pJc.agILam by giving
thebe. blood on a ILegui.aJr. ba..6-U.; and
l1JJ~rrra!l :
WHEREAS, l..I.YI.R.U.6 mOILe people bec.ome vofun:teeJl. blood donoJc..6,
the blood .6upply will not keep pa.c.e wlih the .6teacLU.y inCJl.ea..6-ing demand,
and .6omeday YOWL U6e OIL the U6e 06 a otz1.end OIL a. loved one may depend
on W a va.-Ua.bUUy; and
WHEREAS, the moYLth 06 Janu.aJty ha..6 .tJta,ciULona1.R.y been a moYLth
wlUc.h .6e..e.6 a cUmiM6hed numbeJl. 06 donoM due to the hoUday.6 and il.ene.6.6
at a time when the need nOIL blood ILemcUn..6 JUgh; and
WHEREAS, .the PILe.6ide..n.t on .the UYLUed Sta.te.6 ha..6 de.6-i.gnated
Janu.a.Jr.Y, 1990, a..6 Na.tiona.R. VofuYLteeJl. Blood VonolL MoYLth.
NOW, THEREFORE, I, NORMAN MALONE, MAYOR 06 the City 06 La Potr.te,
do heJl.eby ptLoce.cWn the moYLth 06 J anu.a.Jr.Y, 1990, a..6
VOLUNTEER BLOOV VONOR MONTH
-in the CUy 00 La. POMe.., a.nd enc.oWLage a..U. e.U:g-i.ble cU:UZen6 to bec.ome
voluYLteeJt blood donoM nOIL the c.on.t<-nu.ed hea..t.th and well-be-ingo6 tlU.6
c.ommuYLUy.
IN WITNESS WHEREOf, T have.. heJte..u.n.to .6e:t my hand and c.a.u.6ed .the
Se.ai. On the c.u:.y 06 La Potr.te.. .to be a66ixed hvr.eto, .thM the 11.th day 06
Vec.embvr., 1989.
NOlLman L. Ma.tone, MayalL
: ..
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THE STATE OF TEXAS )
COUNTY OF HARRIS )
CITY OF LA PORTE )
NOTICE OF PUBLIC HEARING
In accordance with the prov1s1ons of Ordinance 1501, the City
of La Porte Zoning Ordinance, notice is hereby given that the La
Porte City Council will conduct a public hearing at 6:00 P.M. on
the 11th day of December 1989, in the Council Chambers of the City
Hall, 604 West Fairmont Parkway, La Porte, Texas. The purpose of
the Public Hearing is to consider a Special Conditional Use Permit
requested by the La Porte Independent School District, to allow
expansion of existing elementary schools in R-1 Low Density
Residential zones. The legal descriptions of the properties are
as follows:
Rizzuto Elementary School, 201 N. Farrington: Tr. 13A-
3 (020*Pt Lt. 3), W. B. Root Survey Abstract 482, W. M.
Jones
Bayshore Elementary School, 301 Bay Oaks Drive: Lot 9
of Block 3; Lots 1-12 of Block 4, Bay Oaks Subdivision
Lomax Elementary School, 10615 North Avenue ilL": Outlot
422 and Est 1/2 Outlot 423, La Porte Outlots
A regular meeting will be held following the public hearing
for the purpose of acting upon the public hearing item and conduct
other matters pertaining to the City Council.
citizens wishing to address the council pro or con during the
Public Hearing will be required to sign in before the meeting is
convened.
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C~ITY OF LAJZ.E
, ~ ~, /
4.e4C-/
Cherie Black
City Secretary
e
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REQUEST FOR CITY COUNCIL AGENDA ITEM
-----------------------------------------------------------------
-----------------------------------------------------------------
Agenda Date Requested: December 11. 1989
x
Report
Resolution
x
Ordinance
Requested By: Joel Albrecht
Department: Communit
Exhibits: 1.
2.
Staff Report
Letter of Transmittal from Planning & Zoning
Commission
Special conditional Use Permit: SCU89-008
Transparencies
3.
4.
-----------------------------------------------------------------
-----------------------------------------------------------------
SUMMARY & RECOMMENDATION
SPECIAL CONDITIONAL USE PERMIT #SCU89-008: RIZZUTO ELEMENTARY
Summary:
On November 2, 1989, the La Porte Planning and Zoning
Commission, in Public Hearing and Regular Session, considered
Special Conditional Use Permit Request SCU89-008. The purpose of
the request, which was submitted by the La Porte Independent
School District, is to allow construction of a building addition
to the Rizzuto Elementary School. The Rizzuto school is located
on Tract 13A-3 [020*Pt, Lot 3J W.B. Root Survey, Abstract 482,
W.M. Jones Survey, which is further described as 201 North
Farrington.
Recommendation:
The Planning and Zoning Commission, by unanimous vote,
recommended approval of this request, subject to the conditions
listed on the attached Special Conditional Use Permit #SCU89-008.
Council Options:
1. Approve request by granting Special Conditional Use
Permit SCU89-008:
A. As proposed
B. With additional or amended conditions
2. Deny request by disapproving Special Conditional Use
Permit SCU89-008.
3. Table the request for further consideration at a future
date.
Action Required by Council:
1. Hold Public Hearing to consider Special Conditional Use
Permit request #SCU89-008.
2. After close of Public Hearing, call for vote to approve
or deny Special Conditional Use Permit #SCU89-008.
-----------------------------------------------------------------
-----------------------------------------------------------------
Availability of Funds:
N/A
General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number:
Funds Available:
Yes
NO
-----------------------------------------------------------------
-----------------------------------------------------------------
Approved for City Council Agenda
J6(b\
Robert T. Herrera
City Manager
\'t--<o-&"
Date
GCT 1 2. 1989
CODE. ENFORCEMENT
---------------------------------------A~~li~~ti~~-N~~~-~~1:-~~----
OFFICE USE ONLY: Fee: $100.00 Date Received:
Receipt No.: ~/A
e
CITY OF LA PORTE
RECEIVED
APPLICATION FOR
SPECIAL CONDITIONAL USE PERMIT
e
Certified Plans Submitted:
( ) General Plan () Major Development Site Plan
( ) Minor Development Site Plan ( ) Preliminary Plat
----------------------------------------------------------------------
Person Making Request: Richard F. Hays
Mailing Address:
301 E, Fairmont Pkwy,
La Porte, TX 77571
Phone:
471-2513
City/State:
BUSINESS NAME: LA PORTE INDEPENDENT SCHOOL DISTRICT,
PROPERTY ADDRESS:
201 N. Farrington Blvd,
fl- n A - 3 L pZZv ~ f-( l-..; .., 7
RIZZUTO ELEMENT AR Y SCHOOL.~ /,A/ ./~ . (?.PCI-f; AI t.( y--z.. W" M ;;'1 <. I
. r_'C.y
LEGAL DESCRIPTION:
ZONE:
TYPE OF BUSINESS:
10/13/89
Date
SIC USE CATEGORY:
Public Education
----------------------------------------------------------------------
OFFICE USE ONLY
Date of P & Z Public Hearing:
#.-71/ -:z.
Recommendation: Y or N
Date of City Council Meeting:
Zone: ;Z -/
Approved: Y or N
This application is:
Approved ( )
Permit II
Denied ( )
CLP JOB IF
(If Assigned Yet)
Conditions:
Date
Zoning Administrator
CED/1-'87
e
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special conditional Use Permit Request SCU89-008
Requested For: Rizzuto Elementary School
Location: 201 North Farrington Blvd, (See Exhibit A)
Legal Description: Tract 13A-3 [20* Pt Lt 3] W.B. Root Survey,
Abstract 482; W. M. Jones Survey
Zoning:
R-l, Low Density Residential
Requested by:
La Porte Independent School
represented by Mr. Richard F. Hays
District
Background:
The La Porte Independent School District is requesting a
Special Conditional Use Permit to allow the expansion of the
Rizzuto Elementary School (See Exhibit B). Section 5-600, Table
A of Zoning Ordinance 1501 designates public and private
educational institutions (SIC 8211) a Conditional Use within R-1
Zones. A Conditional Use Permit is required for the construction
of new schools or the expansion of existing facilities.
The proposed expansion is to consist of an approximately
14,700 square foot addition which is intended to accommodate ten
new classrooms, restroom facilities as well as a mechanical room
and janitor's closet,
Section 5-700, Table B designates the following minimum
setback requirements for educational facilities:
Front:
Rear:
Side:
30 Ft.
20 Ft.
10 Ft.
The setbacks of the proposed addition are, in all cases,
greater than those required by ordinance (See Exhibit B).
The following specific conditions and standards apply to
this type of Conditional Use.
T. Section 5-800 Special Use Performance Standards:
A, Required Screening
B, Traffic Control
C, Compatibility with Surroundinq Area
D. Required Licenses Obtained
E. Compatible Alterations & Adequate Parking
F, Manufactured Housing Criteria: Not applicab::'e to thi:3
request
G. Density Bonus: Not applicable to thi~-i 1:eqlle::,t
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SCU89-008, Report
Page 2
II. Section 10-202 Conditions For Approval
A. That the specific use will be compatible with and not
injurious to the use and enjoyment of other property,
nor significantly diminish or impair values within the
immediate vicinity.
B. That the conditions placed on such use as specified in
each district have been met by the applicant.
C. That the applicant has agreed to meet any additional
conditions imposed, based on specific site constraints,
and necessary to protect the public interest and
welfare of the community.
Analysis:
Regarding the Special Use Performance Standards of Section
5-800:
Required Screening: The Zoning Ordinance requires the
screening of private and public school parking facilities. The
existing parking facilities appear to be inadequate to
accommodate the additional parking demand the proposed addition
will generate. Some expansion of parking facilities will be
required. Screening is therefore an issue which must be
addressed.
In considering this issue, it must be noted that legitimate
concern has been expressed regarding safety and security problems
posed by the solid landscape screening currently required by the
Zoning Ordinance. Staff would propose that rather than require a
solid screening, which would completely shield the parking lots
from public view, the Commission recommend a landscape buffer
with a planting plan to be approved by the Director of Community
Development.
Traffic Control: The Zoning Ordinance requires that traffic
generated by a use be channelized in a manner that will avoid or
minimize congestion on public street~, safety hazards and
excessive traffic through low density residential neighborhoods.
It further requires that a use not generate traffic in a volume
which exceeds the safe capacity of the. surrounding streets.
Traffic control plans must be approved by the Director of
Community Development.
In the case of Rizzuto Elementary School, the Director has
deemed these conditions to be satisfied.
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SCU89-008, Report
Page 3
Compatibility with surrounding Area: The Zoning Ordinance
requires the architectural appearance and functional plan of
buildings and site to reflect the character of the surrounding
area and not be so dissimilar as to cause impairment of the value
of surrounding property. The ordinance further requires
compatibility with the existing and future planned use of the
surrounding area.
The school district has successfully endeavored to develop
and maintain an attractive campus at this location. Information
so far, received by staff indicates that the proposed addition
will blend well with the existing school facility and should
enhance the surrounding neighborhood. Expanded school facilities
should also act to facilitate the further development of the
Fairmont Park area as a desirable low density residential
neighborhood, thereby furthering one of the major goals of the
Comprehensive Plan.
Required Licenses Required: The Zoning Ordinance requires
that all necessary governmental permits and licenses be secured
and evidence of such be placed on record with the City.
As a state accredited school district, the La
Independent School District has met this requirement.
Porte
Compatible Alteration & Adequate Parkinq: Adequate on site
parking as required by Section 10-609 of the Zoning Ordinance
must be provided. Required front and side yards may not be used
for parking areas. Present parking areas are arranged in
conformance with these ordinance requirements.
Section 10-609 requires parking based on the following
formula.
10 spaces minimum
+ 1 per each 20 students
+ 1 per staff member
Total
Based on the projected student enrollment and staffing
levels, additional parking spaces will be required, There
appears to be adequate undeveloped area at this location on which
to develop the additional required parking spaces.
Expansion of the school's parking facilities should be
considered as a condition of approval of this permit,
As proposed, the Rizzuto Elementary School addition will
,
subject to the provision of adequate parking and landscaping,
satisfy the Special Use performance Standards of Section 5-800,
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SCU89-008, Report
Page 4
Regarding the "Conditions for Approval" specified by Section
10-202:
In staff's opinion, by satisfying the performance standards
of 5-800 (subject to the conditions listed below), the school
district has demonstrated compatibility with the surrounding
area. It is however, up to the Commission, based on public input
and its knowledge of the Comprehensive Plan, to make a
determination regarding this issue.
The addition as proposed, subject to the development of
adequate parking, appears to satisfy the conditions of setback,
height and other ordinance requirements for development within a
Low Density Residential Use Zone.
Finally, regarding site specific conditions, staff would
recommend the following.
1. Parking facilities shall be expanded, in conformance
with all applicable ordinance requirements, to
accommodate at least the minimum number of vehicles
required by Section 10-609 of the Zoning Ordinance.
2. A landscaped buffer, with a planting plan to be
approved by the Director of Community Development,
shall be developed between additional parking areas and
adjacent property lines.
Conclusion:
Subject to compliance with the above listed conditions, the
prerequisite requirements of the Zoning Ordinance are met by the
request. The proposed Rizzuto Elementary School expansion is
therefore eligible to be considered for a Special Conditional Use
Permit.
Options:
T. Recommend approval of the request
A. As proposed
B. With additional or amended conditions
II. Recommend denial of the request
III. Table request for further consideration at a future date.
SCU89-008, Report
Note:
e
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page 5
Should the Commission choose to table the
request, a second public hearing is not
required prior to acting on the request. The
Commission is however, obligated to forward
its findings and recommendations to City
Council with in fifteen days of the close of
the Commission Public Hearing.
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::;:;;;:;~::t~'W::m.<:,:'~~~: ~~~~~
BAYPORT INDUSTRIAL DISTRICT AS DESIGNATED BY
ORDINANCE 842 PASSED ON THE 5th Qc\Y OF" JANUARY, 1970.
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Site Plan
Rizzuto Elemenl:ary School Expansion
La Porte I. S. D.
1oIwryQc.--~1I'I:
.0 ..
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FXHIB1T B
· CITY OF Lf PORTE
PHONE(713)471-5020 . P.OBox1115
.
LA PORTE. TEXAS 77571
November 21, 1989
Honorable Mayor Norman Malone
and City Council
City of La Porte, Texas
RE: Special Conditional
Elementary School
Use
Permit
#SCU89-008,
Rizzuto
Dear Mayor Malone:
On November 2, 1989, the La Porte Planning and Zoning
Commission, in Public Hearing and Regular Session, considered
Special Conditional Use Permit Request #SCU89-008. The purpose
of this request, which was submitted by the La Porte Independent
School District, is to allow construction of a building addition
to the Rizzuto Elementary School. The Rizzuto school is located
on Tract 13A-3 [020*Pt, Lot 3] W. B. Root Survey, Abstract 482,
W. M. Jones Survey which is further described as 201 North
Farrington.
The Commission, by unanimous vote, recommended approval of
this request, subject to the conditions listed on the attached
Special Conditional Use Permit #SCU89-008.
Re~pectfU~Y~~
Jat:es
c~~;m~~~\ La Porte Planning
and Zoning Commission
JG/MSL:tlr
Attachment
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REQUEST FOR CITY COUNCIL AGENDA ITEM
-----------------------------------------------------------------
-----------------------------------------------------------------
x
Report
1989
Agenda Date Requested:
Requested By: Joel Albr
Community Develo~ment
x
Ordinance
Exhibits: 1.
Staff
2. Letter of Transmittal from Planning & Zoning
Commission
3. Letter from Board of Adjustments granting Special
Exception to rear setback requirements.
4. Special conditional Use Permit: SCU89-009
5. Transparencies
-----------------------------------------------------------------
-----------------------------------------------------------------
SUMMARY & RECOMMENDATION
SPECIAL CONDITIONAL USE PERMIT #SCU89-009: BAYSHORE ELEMENTARY
Summary:
On November 2, 1989, the La Porte Planning and Zoning
Commission, in Public Hearing and Regular Session, considered
Special Conditional Use Permit Request SCU89-009. The purpose of
the request, which was submitted by the La Porte Independent
School District, is to allow construction of building additions
to the Bayshore Elementary School. The Bayshore school is
located on Lot 9 of Block 4 of the Bay Oaks Subdivision, which is
further described as 301 Bay Oaks Drive.
The November 2 Public Hearing was recessed for the purpose
of allowing the School District to amend its original proposal.
The Public Hearing was reconvened on November 16, 1989, and the
Commission considered the amended proposal in Public Hearing and
Regular Session.
On November 30, 1989, the La Porte Zoning Board of
Adjustments held a Public Hearing to consider a special exception
to the rear setback requirement of twenty feet (20') as required
by the Zoning Ordinance. The Board of Adjustments did grant an
exception allowing the proposed building to be constructed no
closer than 12.8 feet from the rear property line.
Recommendation:
The Planning and Zoning Commission, by a vote of four
one (1), recommended approval of this request, subject
conditions listed on the attached Special Conditional Use
#SCU89-009.
(4) to
to the
Permit
e
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REQUEST FOR CITY COUNCIL AGENDA ITEM
PAGE -2-
Council Ootions:
1. Approve request by granting Special Conditional Use
Permit SCU89-009:
A. As proposed
B. With additional or amended conditions
2. Deny request by disapproving Special Conditional Use
Permit SCU89-009.
3. Table the request for further consideration at a future
date.
Action Required by Council:
1. Hold Public Hearing to consider Special Conditional Use
Permit request #SCU89-009.
2. After close of Public Hearing, call for vote to approve
or deny Special Conditional Use Permit #SCU89-009.
-----------------------------------------------------------------
-----------------------------------------------------------------
Availability of Funds:
N/A
General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number:
Funds Available:
Yes
NO
-----------------------------------------------------------------
-----------------------------------------------------------------
Approved for City Council Agenda
Date
Robert T. Herrera
City Manager
APPLICATION FOR
SPECIAL CONDITIONAL USE PERMIT
RECEIVED
OCT 1 2 '1989
CODE ENFORCEMENT.
~ CITY OF LA PORTE ~
----------------------------------------------------------------------
OFF ICE USE 0 l~ L Y :
Fee: $100,00
Application No. :~~t../H - 00C;
Date Received:
Receipt No,:
-1/ fA .
,
Certified Plans Submitted:
( ) General Plan () Major Development Site Plan
( ) Minor Development Site Plan () Preliminary Plat
----------------------------------------------------------------------
Person Making Request:
Richard F, Hays
j'iailing Address: 301 E. Fairmont Pkwy.
City/State:
La Porte, TX 77571
Phone: 471-2513
BUSINESS NAHE: LA PORTE INDEPENDENT SCHOOL DISTRICT
PROPERTY ADDRESS:
301 Bay Oak s
L-t9 e! 6//' )}. Lf$ 1-J7.. &-l~/'5ikL.I,
BAYSHORE ELEMENTARY SCHOOL /3';"'1 o~ 1:.( ~~::,,(,,,,,('p
LEGAL DESCRIPTION:
ZONE:
SIC USE CATEGORY:
TYPE OF BUSINESS:
Public Education
10/11/89
Date
/
gent
----------------------------------------------------------------------
OFFICE USE ONLY
Date of P & Z Public Hearing:
;1/(/ t/ 2..
Recommendation: Y or N
Date of City Council Meeting:
Zone: ,K-/
Approved: Y or N
This application is:
Approved
Per m i t i)
)
Denied ( )
CLP JOB IJ
(If Assigned Yet)
Conditions:
Date
Zoning Administrator
CED/1-'87
e
LA PORTE INDEPENDENT SCHOOL DISTRICT
e
ROBERT H. WILLIAMS, JR.
Superintendent of Schools
301 E, Fairmont Parkway
La Porte, Texas 77571
(713) 471-0950
Fax #471-0838
November 10, 1989
RECEIVED
IIH)V T 1) 1989
CODE ENFORCEMENT
BOARD OF TRUSTEES
Pres ident
CHARLIE PERRY
Vice President
PAT STUDDERT
Secretary
MARY ANN TRAINER
Trustees
CLEO DAVISON
MIKE KELLY
KYLAN LEWIS
JOHN PAUL ZEMANEK
Planning and Zoning Commission and
City Counci I
City of La Porte
La Porte, TX 77571
Gentlemen:
Please accept this letter as a response to the protest placed before the Planning
and Zoning Commission by Mr. E.C. Cook in regard to additions at Bayshore Ele-
mentary School. Mr. Cook's objections delt with the 7.7 foot separation between
the proposed south building wing and his property line.
In order to satisfy the objections and construct its proposed improvements in a
manner which would minimize any inconvenience, the La Porte Independent
School District is prepared to take the following actions:
1. Construct the proposed building no closer than approximately 12.7
feet from the north property line of the residence at 608 Fairfield
Drive, Shoreacres, Texas;
2. Construct for the property owner, at the expense of the School
Dstrict, a six foot cedar fence on the rear property line, and on
the east property line to the front set-back line, in conformity
with the fence ordinances of the City of Shoreacres. The School
District will not be responsible for maintenance of the fence.
3. The School District will install and operate a mercury vapor or
sodium security light to be mounted on the new building at a point
near the center of the rear property line, for security purposes.
4, The District wi II landscape the area between the property owner's
east boundary and the proposed park ing lot to meet or exceed the
code of the City of La Porte.
e
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Letter - Planning & Zoning Commission
Page 2
Furthermore, the District has investigated with its architects and mechanical
engineers, the possibility of relocating the current classroom expansion and the
proposed parking lot to the east side of the existing building, The District has
been advised that the relocation of proposed classrooms would require a major
redesign of the existing mechanical (heating and air conditioning) configuration
within the building. Additionally, the flow of students to the library, offices,
and special ty instructional areas would become restricted, The relocation of
the park ing faci lity would prohibit an orderly flow of goods to the loading dock
of the new cafeteria.
The intent of the La Porte Independent School District is to plan and work with
this and other property owners in every possible way to continue our "good neighbor"
policy,
Your consideration is appreciated,
M~/u;ry'
~ichard F~
Deputy Superintendent
/jw
cc: Mr, Edward C. Cook
608 Fairfield Dr,
La Porte, TX 77571
e
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SPECIAL CONDITIONAL USE PERMIT REQUEST #SCU89-009
SUPPLEMENTAL REPORT
Bayshore Elementary School,
Drive.
301 Bay Oaks
REQUESTED FOR:
NOTE:
The original staff report regarding this request is
attached for reference.
BACKGROUND AND ANALYSIS:
The Planning and Zoning Commission's November 2, 1989,
Public Hearing regarding Special Conditional Use Permit request
SCU89-009 was recessed to be reconvened on November 16, 1989.
The purpose of this recess was to allow the School District to
develop options with which to meet the following concerns.
1. Additional required parking.
2. Inadequate rear setback of the proposed west wing and
resulting neighborhood concerns.
The school's original proposal indicated seventy seven (77)
parking spaces (see Exhibit A). Based on the School District's
projection of an ultimate enrollment of seven hundred and twelve
(712) students and a staff of fifty two (52), a total of 98
parking spaces will be required.
Exhibit B indicates the location of the additional twenty
one (21) required parking spaces. Staff would recommend a
landscape buffer with a planting plan to be approved by the
Director of Community Development, be placed around the outer
perimeter of these parking areas.
In staff's opinion, the proposed location
parking area is satisfactory, and subject
landscape buffers, satisfies the requirements
(Special Use Performance Standards) and
Parking).
of the additional
to development or
of Sections 5-800
10-609 (Required
The issues of the west wing setback and neighborhood
concerns have also been addressed by the School District,
As originally proposed, t.he west wing would have a rear
setback of slightly over seven feet, 8 inches (7.7 ft,), This
distance falls short of the required twenty (20) feet and would
place the rear wall of the school very close to the rear yard of
an adjoining home (see Exhibit ^), The home owner has expressed
concern regarding potential security problems which l1e foresees
as a result of the addition.
SCUS9-009 tt
SUPPLEMENTAL REPORT
PAGE -2-
tt
In an effort to address these issues, the School District is
proposing to increase the rear setback to approximately t~elve
feet, eight inches (12.7 ft.). This increased setback area (see
Exhibit B) is to be gated at each end to prevent unauthorized
entry. Additionally, in order to make this area as visually
attractive as possible, the school is proposing to landscape the
enclosure.
It is the Commission's charge to determine whether or not
the School District's amended proposal is an adequate means of
satisfying neighborhood concerns.
A variance will still be required to allo~ the proposed t~elve
foot, eight inch setback. The granting of this variance (which
will be considered by the Zoning Board of Adjustments) should be
considered as a condition for approval of the requested Special
Conditional Use Permit.
The other condition which staff would ask the Commission to
consider is a requirement for the approval of landscape plans by
the Director of Community Development.
CONCLUSION:
Subject to meeting the follo~ing conditions, this request
appears to be eligible for a Special Conditional Use Permit.
1. A variance allo~ing the proposed 12.7 foot west ~ing
rear setback must be granted by the La Porte Zoning
Board of Adjustments.
2 .
Landscape buffer plans shall be approved
Director of Community Development.
by the
OPTIONS:
I. Recommend approval of the request.
A. As proposed
B. With additional or amended conditions
II. Recommend denial of the request
I I I .
Table request for further consideration at a future
date.
NOTE:
Should the Commission choose to table the
request, a second public hearing is not
required prior to acting on this request,
The commission is, however, obligated to
forward its findings and recommendation to
City Council within fifteen (15) days of the
close of the Commission Public Hearing,
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Special Conditional Use Permit Request SCU89-009
Requested For: Bayshore Elementary School
Location: 301 Bay Oaks Drive (See Exhibit A)
Legal Description: Lt 9 of Blk 3 & Lots 1-12 of Blk 4; Bay Oaks
Subdivision
Zoning:
R-l, Lo~ Density Residential
Requested by:
La Porte Independent School
represented by Mr. Richard F. Hays
District
Background:
The La Porte Independent School District is requesting a
Special Conditional Use Permit to allo~ the expansion of the
Bayshore Elementary School (See Exhibit B). Section 5-600, Table
A of Zoning Ordinance 1501 designates public and private
educational institutions (SIC 8211) a Conditional Use ~ithin R-1
Zones. A Conditional Use Permit for the construction of ne~
schools or, as in this case, the expansion of existing
facilities.
The proposed expansion is to consist of t~o additions: to
the east, an approximately 9170 square foot ~ing and to the ~est,
an approximately 9150 square foot ~ing. The ne~ wings ~ill
accommodate a ne~ library, cafetorium and several ne~ class
rooms.
Section 5-700,
setback requirements
Table B designates the following minimum
for educational facilities:
Front: 30 Ft.
Rear: 20 Ft.
Side: 10 Ft.
Both
east ~ing
indicated
'f'" .
.nlS lLeffi
report,
~ings meet front and side setback requirements. The
meets rear setback requirements, The vest ~ing, as
on Exhibit B, does not meet rear setback requirements.
will be discussed in the analysis section of this
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SCU89-009, Report
Page 2
The follo~ing specific conditions and standards apply to
this type of Conditional Use.
I, Section 5-800 Special Use Performance Standards:
A. Required Screening
B. Traffic Control
C. Compatibility with Surrounding Area
D. Required Licenses Obtained
E, Compatible Alterations & Adequate Parking
F. Manufactured Housing Criteria: Not applicable to this
request
G. Density Bonus: Not applicable to this request
II. Section 10-202 Conditions For Approval
A. That the specific use will be compatible with and not
injurious to the use and enjoyment of other property,
nor significantly diminish or impair values within the
immediate vicinity.
B. That the conditions placed on such use as specified in
each district have been met by the applicant.
C. That the applicant has agreed to meet any additional
conditions imposed, based on specific site constraints,
and necessary to protect the public interest and
welfare of the community.
Analysis:
Regarding the Special Use Performance Standards of Section
5-800:
Required Screeninq: The Zoning Ordinance requires the
screening of private and public school parking facilities.
The school district is proposing to expand the
parking facilities at the Bayshore School (Parking
discussed in detail later in the report,) Screening
required around the new parking area.
existing
will be
will be
In considering this issue, it must be noted that legitim~te
concern has been expressed regarding safety and security problems
posed by the solid landscape screening currently required by the
Zoning Ordinance. Staff would propose that rather than require a
solid screening which would completely shield the parking lots
from public view, the Commission recommend a landscape buffer
with 2 planting plan to be approved by the Director of Community
De\7elopment.
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SCU89-009, Report
Page 3
Traffic Control: The Zoning Ordinance requires that traffic
generated by a use be channelized in a manner that will avoid or
minimize congestion on public streets, safety hazards and
excessive traffic through low density residential neighborhoods.
It further requires that a use not generate traffic in a volume
which exceeds the safe capacity' of the surrounding streets.
Traffic control plans must be approved by the Director of
Community Development.
In the case of Bayshore Elementary School, the Director has
deemed these conditions to be satisfied.
Compatibility with Surrounding Area: The Zoning Ordinance
requires the architectural appearance and functional plan of
buildings and site to reflect the character of the surrounding
area and not be so dissimilar as to cause impairment of the value
of surrounding property. The ordinance further requires
compatibility with the existing and future planned use of the
surrounding area.
The school district has successfully endeavored to develop
and maintain an attractive campus at this location. Information
so far, received by staff indicates that the proposed addition
will blend well with the existing school facility.
The issue of the west wing's rear setback must
as indicated by Exhibit B, is approximately seven
noted in the background section of this report the
setback for an educational institution in a
Residential Zone is twenty (20) ft. The proposed
extend along the same seven ft. setback line.
be addressed,
(7) ft. As
required rear
Low Density
addition will
The City's Bo?rd of Adjustments is empowered to grant
(within certain prescribed limits) variances and special
exceptions to ordinance setbacK requirements. A variance will be
required in order to allow the rear setback proposed for the east
wing,
Staff would recommend that the grantlng of a variance by the
Board of Adjustment be considered as a condition of approval of
this request.
In terms of the future planned use of the area, the
Comprehensive Plan has designated this area for continued use as
a low density residential area. The presence of adequate school
facilities should serve to make the area more attractive for its
long term intended use.
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SCU89-009, Report
Page 4
Required Licenses Required: The Zoning Ordinance requires
that all necessary governmental permits and licenses be secured
and that evidence of such be placed on record with the City.
As a state accredited school district, the La
Independent School District has met this requirement.
Porte
Compatible Alteration & Adequate Parkinq: Adequate on site
parking as required by Section 10-609 of the Zoning Ordinance
must be provided. Required front and side yards may not be used
for parking areas. Present parking areas are arranged in
conformance with these ordinance requirements.
Section 10-609 requires parking based on the following
formula.
10 spaces minimum
+ 1 per each 20 students
+ 1 per staff member
Total
Based on the projected student enrollment and staffing
levels, the proposed total of seventy-five (75) parking spaces
will satisfy ordinance parking requirements.
Subject
requirements,
Section 5-800.
to
this
obtaining a
request will
variance
satisfy
to
the
rear setback
requirements of
Regarding the "Conditions for Approval" specified by Section
10-202:
In staff's opinion, by satisfying the performance standards
of 5-800 (subject to the conditions listed below), the school
district has demonstrated compatibility with the surrounding
area. It is however, up to the Commission, based on public input
and its knowledge of the Comprehensive Plan, to make a
determination regarding this issue.
In regards to specific use zone requirements, in addition to
setbacks, the issue of utilities must be considered.
It has been verified that adequate water and fire protection
are available (or can be readily extended), However, as noted in
the preliminary report regarding annexation of the former BayMUD
area the capacity and condition of the area's sanitary sewer
system is an issue to be considered.
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SCU-009, Report
Page 5
The project architect is calculating the total additional
sanitary sewer load which the expanded school will generate.
Verification of adequate sanitary sewer capacity should be
considered as a condition of approval of this request.
Finally, regarding site specific conditions,
recommend the following.
staff would
1. A variance to the ordinance's rear setback requirements
must be obtained prior to issuance of a building permit
for this project.
2. A landscaped buffer, with a planting plan to be
approved by the Director of Community Development,
shall be developed between additional parking areas and
adjacent property lines.
3. The city engineer must certify the capacity of the
sanitary sewer system to accept the additional waste
water load to be generated by the Bayshore Elementary
addition.
Conclusion:
Subject to compliance with the above listed conditions, the
prerequisite requirements of the Zoning Ordinance are met by the
request. The proposed Bayshore Elementary School expansion is
therefore eligible to be considered for a Special Conditional Use
Permit.
Options:
I. Recommend approval of the request.
A. As proposed
B. With additional or amended conditions
II. Recommend denial of the request
III, Table request for further consideration at a future date.
Note:
Should the Commission choose to table the
request, a second public hearing is not
required prior to acting on t!lis request,
'rhe Commission js however, obligated to
for~ard l~~ fi!ldirJgs and recomlne11datioll to
Cit~' COl.Jncil wit:lli:"J fifteell (15) daY5 of tIle
close of t~e C()mmissic)]1 Ptl)J}ic Hearing.
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
November 2, 1989
FROM:
steven K. Wenzel, City Engineer
TO:
Mark Lewis, Code Enforcement
SUBJECT:
Sewer Capacity of Bayshore Elementary School
Because the proposed construction is improvements to the existing
school, I don't anticipate a significant increase in the wastewater
discharge.
Compliance to the Industrial Waste Ordinance should be assured as
well as site drainage.
SKW/neb
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CITY OF ,LA PORTE'
PHONE <<713, 471.5020 . P. O. Box 1115 . LA PORTE, TEXAS 77571
"FILE
",,-- ~... .rl'"'
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'l.~[&i~ri~;~:~;~:;v :~:"J "':~~_;~ ~.~ ':.~~:,. ~ "
December 1, 1989
Dr. Richard Hayes
La Porte Independent School District
301 E. Fairmont Parkway
La Porte, Texas 77571
Dear Dr. Hayes,
This letter is to confirm the favorable action.taken by the La
Porte Zoning Board of Adjustments concerning your request for a
Special Exemption for a variance in the rear yard setback for the
new addition on the west end of Bayshore Elementary School. The
Board reviewed the areas of our zoning ordinance which allows the
granting of the special exception with specific reference to
Section 11-605.2 and reviewed the testimony submitted by you
representing the school.
The commitment by the La Porte Independent School District to work
with the neighbors was also considered by the Board of Adjustment.
The commitment as understood is as follows:
(1) An 12.8 foot setback area is to be fenced with gates on both
the east and west ends abutting the south side of the western
addition to the school;
(2) Landscape the fenced area to make it attractive to the
neighbor;
(3) Provide underground culverts to channel away surface drainage
accumulating around the proposed expansion;
(4) The placing, if requested by the neighboring property owner,
of a security light for the fenced area and the adjoining
residential rear yard;
(5) Making an adjustment to the proposed parking lot that will
maintain 35 ft. between the western edge of the parking lot
and the eastern fence of Mr. Cook's property.
" ,
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Dr. Richard Hayes, LPISD
December 1, 1989
Page 2 of 2
Again the Board approved the school's request to receive a
variance of 7.2 feet from the required 20 foot rear setback. This
will allow the proposed addition to ,the. school facility to be
located north of the common property line between the school
district and Mr. Cook.
The action by the Board of Adjustment does fulfill one of the
conditions stipulated by the P & Z Commission as they made their
favorable recommendation to the City Councilon the special
Conditional Use Permit. The City Council will be holding a Public
Hearing on December 11, 1989 at 6:00 PM to consider final approval
of the school's request for a Special Conditional Use Permit
allowing the expansion.
If you have any questions concerning this matter, please feel free
to contact me.
Sincerely,
~Aijj~'
~H. Albrecht, Director
Community Development
JHAjneb
xc: Ervin Griffith, Chief Building Official
· CITY OF LlpORTE
PHONE (713) 471-5020 . P.O Box 1115
.
LA PORTE. TEXAS 77571
November 21, 1989
Honorable Mayor Norman Malone
and City Council
City of La Porte, Texas
RE: Special Conditional
Elementary School
Use
Permit
#SCU89-009,
Bayshore
Dear Mayor Malone:
On November 2, 1989, the La Porte Planning and Zoning
Commission, in Public Hearing, considered Special Conditional Use
Permit Request #SCU89-009. The purpose of this request, which
was submitted by the La Porte Independent School District, is to
allow construction of building additions to the Bayshore
Elementary School. The Bayshore school is located on Lot 9 of
Block 4 of the Bay Oaks Subdivision which is further described as
301 Bay Oaks Drive.
The November 2 Public Hearing was recessed for the purpose
of allowing the School District to amend its original proposal.
The Public Hearing was reconvened on November 16, 1989, and the
Commission considered the amended proposal in Public Hearing and
Regular Session.
The Commission, by a vote of four (4) to one (1), has
recommended approval of this request, subject to the conditions
listed on the attached Special Conditional Use Permit #SCU89-009.
Respectfully s~mitted,
~~..-/
Ja t Graves
Ch' rman, La Porte Planning
and Zoning Commission
JG/MSL:tlr
Attachment
.
-
REQUEST FOR CITY COUNCIL AGENDA ITEM
=================================================================
Agenda Date Requested: December 11. 1989
Requested By: Joel Albrecht~Department: Community Develooment
X Report Resolution X Ordinance
Exhibi ts: 1.
2.
Staff Report
Letter of Transmittal from Planning & Zoning
Commission
Special conditional Use Permit: SCU89-010
Transparencies
3.
4.
-----------------------------------------------------------------
-----------------------------------------------------------------
SUMMARY & RECOMMENDATION
SPECIAL CONDITIONAL USE PERMIT #SCU89-010: LOMAX ELEMENTARY
Summary:
On November 2, 1989, the La Porte Planning and Zoning
Commission, in Public Hearing and Regular Session, considered
Special Conditional Use Permit Request SCU89-010. The purpose of
the request, which was submitted by the La Porte Independent
School District, is to allow construction of a building addition
to the Lomax Elementary School. The Lomax school is located on
La Porte Outlot 422 and the East 1/2 of La Porte Outlot 423,
which is further described as 10615 North "H" Street.
Recommendation:
The Commission, by unanimous vote, recommended approval of
this request, subject to the conditions listed on the attached
Special Conditional Use Permit #SCU89-010.
Council Ootions:
1. Approve request by granting Special Conditional Use
Permit SCU89-010:
A. As proposed
B. With additional or amended conditions
2. Deny request by disapproving Special Conditional Use
Permit SCU89-010.
3. Table the request for further consideration at a future
date.
Action Required by Council:
1. Hold Public Hearing to consider Special Conditional Use
Permit request #SCU89-010.
2. At close of Public Hearing, call for vote to approve or
deny Special Conditional Use Permit #SCU89-010.
-----------------------------------------------------------------
-----------------------------------------------------------------
Availability of Funds:
N/A
General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number:
Funds Available:
Yes
NO
-----------------------------------------------------------------
-----------------------------------------------------------------
Approved for City Council Agenda
_aT'M
Robert T. Herrera
City Manager
\~-\o.-8~
Date
e
CITY OF LA PORTE
e
RECEIVED
UCT 1 2 1989
CODE. ENFORCEMENT
APPLICATION FOR
SPECIAL CONDITIONAL USE PERMIT
----------------------------------------------------------------------
OFFICE USE ONLY:
Fee:
$100.00
Application No.: )C.ur;~ -CliO
Date Received:
Receipt No.: .~/~
Certified Plans Submitted:
( ) General Plan () Major Development Site Plan
( ) Minor Development Site Plan ( ) Preliminary Plat
p~;~~~-~~ki~;-R~~~~~t~----RidiardF~HaYS--------------------------------
Hailing Address: 301 E, Fairmont Pkwy
La Porte, TX 77571
'Phone:
471-2513
City/State:
BUSINESS NAME:
LA PORTE INDEPENDENT SCHOOL DIS1RICT
LEGAL DESCRIPTION:
ZONE:
10615 North Ave, L
LOMAX ELEMENTARY SCHOOL O/;!/II{ 1.;'2,1-4-- E { tJfO~ f-/7-) '{J
J() ,1 I'
PROPERTY ADDRESS:
SIC USE CATEGORY:
TYPE OF BUSINESS:
10/11/89
Date
Public Education
LRiJ~~,~
O\mer or\ Authorized A ent
----------------------------------------------------------------------
OFFICE USE ONLY
Date of P & Z Public Hearing:
)1.:7 LI :l.
Recommendation: Y or N
Date of City Council Meeting:
Zone: f( - I .
Approved: Y or N
This application is:.
Approved ( )
Permit t}
Denied ( )
CLP JOB D
(If Assigned Yet)
Conditions:
Zoning Administrator
Date
CED/1-'87
e
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special Conditional Use Permit Request SCU89-010
Requested For:
Lomax Elementary School
Location:
10615 North Avenue "L" (See Exhibit A)
Legal Description: Outlot 422 & the East 1/2 of Outlot 423; La
Porte Out lots
Zoning:
R-1, Low Density Residential
Requested by:
La Porte Independent School
represented by Mr. Richard F. Hays
District
Background:
The La Porte Independent School District is requesting a
Special Conditional Use Permit to allow the expansion of the
Lomax Elementary School (See Exhibit B). Section 5-600, Table A
of Zoning Ordinance 1501 designates public and private
educational institutions (SIC 8211) a Conditional Use within R-1
Zones. A Conditional Use Permit is required for the construction
of new schools or the expansion of existing facilities.
The proposed expansion is to consist of an approximately
14,700 square foot addition which is intended to accommodate ten
new classrooms, restroom facilities as well as a mechanical room
and janitor's closet.
Section 5-700, Table B designates the following minimum
setback requirements for educational facilities:
Front:
Rear:
Side:
30 Ft.
20 Ft.
10 Ft.
The setbacks of the proposed addition are, in all cases,
greater than those required by ordinance (See Exhibit B).
The following specific conditions and standards apply to
this type of Conditional Use,
I. Section 5-800 Special Use Performance Standards:
A. Required Screening
B, Traffic Control
C. Compatibility with Surrounding Area
D. Required Licenses Obtained
E. Compatible Alterations & Adequate Parking
F. Manufactured Housing Criteria: Not applicable to this
request
G. Density Bonus: Not applicable to this request
e
e
SCU89-010, Report
Page 2
II. Section 10-202 Conditions For Approval
A. That the specific use will be compatible with and not
injurious to the use and enjoyment of other property,
nor significantly diminish or impair values within the
immediate vicinity.
B. That the conditions placed on such use as specified in
each district have been met by the applicant.
C. That the applicant has agreed to meet any additional
conditions imposed, based on specific site constraints,
and necessary to protect the public interest and
welfare of the community.
Analysis:
Regarding the Special Use Performance Standards of Section
5-800:
Required Screeninq: The zoning ordinance requires the
screening of public and private school parking facilities.
The existing parking facilities at
School, as will be discussed later in this
adequate to meet the school's needs even
expansion.
the Lomax Elementary
report, appear to be
after the proposed
Regarding screening, it should be noted that legitimate
concerns have been raised regarding safety and security problems
which can develop if parking areas are allowed to be completely
screened from public view.
The driveways and parking lot at this school are surrounded
by grassed areas in which the school district has planted several
trees. In staff's opinion the present landscaping satisfies the
astethic intent of the Zoning Ordinance. While the Commission is
certainly within its rights to require additional landscape
planting around the parking lot, staff requests that safety and
security issues be carefully considered before any decision is
made regarding specific requirements.
Traffic Control: The Zoning Ordinance requires that traffic
generated by a use be channelized in a manner that will avoid or
minimize congestion on public streets, safety hazards and
excessive traffic through low density residential neighborhoods.
It further requires that a use not generate traffic in a volume
which exceeds the safe capacity of the surrounding streets,
Traffic control plans must be approved by the Director of
Community Development.
e
e
SCU89-010, Report
Page 3
In the case of Lomax Elementary School, the Director has
deemed these conditions to be satisfied.
Compatibility with surrounding Area: The Zoning Ordinance
requires the architectural appearance and functional plan of
buildings and site to reflect the character of the surrounding
area and not be so dissimilar as to cause impairment of the value
of surrounding property. The ordinance further requires
compatibility with the existing and future planned use of the
surrounding area.
The school district has successfully endeavored to develop
and maintain an attractive campus at this location. Information
so far, received by staff indicates that the proposed addition
will blend well with the existing school facility and enhance the
surrounding neighborhood. Expanded school facilities should also
act to facilitate the further development of "Lomax" as a
desireable low density residential area thereby furthering one of
the major goals of the Comprehensive Plan.
Required Licenses Required: The Zoning Ordinance requires
that all necessary governmental permits and licenses be secured
and evidence of such be placed on record with the City.
As a state accredited school district, the La
Independent School District has met this requirement.
Porte
Compatible Alteration & Adequate Parkinq:
parking as required by Section 10-609 of the
must be provided. Required parking must not be
required front yard area.
Adequate on site
Zoning Ordinance
provided within a
The present parking lot is located approximately 65 ft. from
the schools front property line, well behind the required thirty
(30) foot required front yard area.
Section 10-609 requires parking based on the following
formula.
10 spaces minimum
+ 1 per each 20 students
+ 1 per each staff member
Based on the total projected student enrollment and staffing
levels, this school will be required to provide on hundred five
(105) parking spaces. The present parking lot contains one
hundred ten (110) spaces.
As proposed, the Lomax Elementary School addition will
satisfy the Special Use Performance Standards of Section 5-800,
e
e
SCU89-010, Report
Page 4
Regarding the "Conditions for Approval" specified by Section
10-202:
In staff's opinion, by satisfying the performance standards
of Section 5-800, the school district has demonstrated
compatibility with the surrounding area. It is however up to the
Commission, based upon public input and its knowledge of the
Comprehensive Pl~n to made a determination regarding this issue.
The addition, as proposed meets the conditions of setback,
height, landscaping and other ordinance requirements for
development within a Low Density Residential Use Zone.
Finally, regarding site specific conditions, although staff
has no additional conditions to recommend, the Commission does
have the right to recommend any specific conditions which it
feels are necessary for the benefit of the surrounding
neighborhood.
Conclusion:
The prerequisite
met by this request.
expansion is therefore
Conditional Use Permit.
requirements of the Zoning Ordinance are
The proposed Lomax Elementary School
eligible to be considered for a Special
Options:
I. Recommend approval of the request
A. As proposed
B. With additional conditions
II. Recommend denial of the request
III. Table the request for further consideration at a future
date.
NOTE:
Should the Commission choose to table the request,
a second public hearing is not required prior to
acting on request, The Commission is however,
obligated to forward its findings and
recommendations to City Council within fifteen
days of the close of the Commissions Public
Hearing.
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CITY OF L~ PORTE
PHONE (713) 471-5020 . P.O Box 1115
.
LA PORTE. TEXAS 77571
November 21, 1989
Honorable Mayor Norman Malone
and City Council
City of La Porte, Texas
RE: Special Conditional Use Permit #SCU89-010, Lomax Elementary
School
Dear Mayor Malone:
On November 2, 1989, the La Porte Planning and Zoning
Commission, in Public Hearing and Regular Session, considered
Special Conditional Use Permit Request #SCU89-010. The purpose
of this request, which was submitted by the La Porte Independent
School District, is to allow construction of a building addition
to the Lomax Elementary School. The Lomax school is located on
La Porte Outlot 422 and the East 1/2 of La Porte Outlot 423,
which is further described as 10615 North "H" Street.
The Commission, by unanimous vote, recommended
this request, subject to the conditions listed on
Special Conditional Use Permit #SCU89-010.
R~pectfUllY s/}mitted,
4/'fWj .>tZ-H~~
J t Graves
Ch irman, La Porte Planning
and Zoning Commission
approval of
the attached
JG/MSL:tlr
Attachment
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8
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REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
xxx
Report
11. 1989
Requested By: Joel Albrec
Department: Communitv Devel.
Resolution
Ordinance
Exhibits: Notice of citizen Participation Meeting
SUMMARY , RECOMMENDATION
This citizen Participation meeting is to comply with Section 104(a)
of the Housing and Community Development Act of 1974, which
requires a citizen Participation Plan which includes the following:
(1) provides for and encourages citizen participation, with
particular emphasis on participation by persons of low and moderate
income who are residents of slum and blight areas and of areas in
which Section 106 funds are proposed to be used, and in the case
of a grantee described in Section 106(a), provides for
participation of residents in low and moderate income neighborhoods
as defined by the local jurisdiction;
(2) provides citizens with reasonable and timely access to local
meetings, information, and records relating to the grantee's
proposed use of funds, as required by regulations of the Secretary,
and relating to the actual use of funds under this title;
(3) provides for technical assistance to groups representative of
persons of low and moderate income that request such assistance in
developing proposals with the level and type of assistance to be
determined by the grantee;
(4) provides for public hearings to obtain citizen views and to
respond to proposals and questions at all stages of the community
development program, including at least the development of needs,
the review of proposed activities and review of program
performance, which hearings shall be held after adequate notice,
at times and locations convenient to potential or actual
beneficiaries, and with accommodation for the handicapped;
(5) provides for a timely written answer to written complaints and
grievances, within 15 working days where practicable; and
(6) identifies how the needs of non-English speaking residents will
be met in the case of public hearings where a significant number
of non-English speaking residents can reasonably be expected to
participate.
This meeting will be the first step in our submission for a grant
of funds under the Community Development Block Grant Program. The
staff will present our recommendation of proj ects for consideration
and prioritizing by city Council.
Action Required by Council: Hold a citizen participation meeting
and gather information to be used as part of our request for
Community Development Block Grant funds.
Availability of Funds:
General Fund
Capital Improvement
xxx Other
Water/Wastewater
General Revenue Sharing
Account Number:
Funds Available: ___Yes ___No
ApDroved for city Council Aaenda
~~ T. Herrera, city Manager
~~~
Date
. .. .
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NOTICE
OF
CITIZENS PARTICIPATION MEETINGS
To discuss and receive input on the City of La Porte's
FY 1990 Community Development Block Grant Project
Proposal(s)
The meetings shall' be held on Thursday, December 7, 1989
at 7:00 PM before the Planning & Zoning Commission
and on Monday, December 11, 1989 at 6:00 PM
before the City Council
Each meeting shall be held at
City of La Porte council Chambers
604 W. FainnontParkway
La Porte,. Texas
,
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CONSIDER APPROVING SPECIAL CONDI'l'IONAL USE PERMI'rS FOR RIZZufb
ELEMENTARY, BAYSHORE ELEMENTARY AND LOMAX ELEMENTARY
J. Albrecht
Motion by
Second by
VOTE:
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
~t:v
c, 1J..(,l. ... t, ~
FOR
~efeated
AGAINST
Tabh~J
ABSTAIN
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/0
AllLEST FOR CITY COUNCIL AGENDA I~
AGENDA DATE REQUESTED December 11, 1989
REQUESTED BY Jeff Litchfield
DEPARTMENT Director of Finance
REPORT
RESOLUTION
x
ORDINANCE
EXHIBITS: Memorandum from City Attorney
Ordinance
SUMMARY AND RECOMMENDATION
On November 7, 1989, the voters of Texas approved a constitutional amendment that
exempts from ad valorem taxation certain personal property held temporarily in
the State. These >>Business Inventories" are now exempt unless the City takes
action to deny the exemption.
I have contacted the Harris County Appraisal District in an attempt to determine
the effect on the City of La Porte if these properties are allowed to be exempt.
They have been unable to provide the information requested. It is my
understanding that if we allow the exemption at this point, we will be unable to
deny it at a later date.
I have contacted the City's Tax Attorney, Mr. Dexter Joiner, and he felt that the
majority of the entities in our position are going to deny the exemption because
they also do not have the information necessary to make an intelligent decision.
I have also contacted the City's Industrial District appraiser, Mr. Hugh Landrum,
and he suggested the City deny the exemption.
Based on the information available at this time, staff strongly recommends that
the City deny the exemption and that the property remain on the City's Tax Roll
until the time that staff can make an educated decision based on data analysis.
ACTION REQUIRED BY COUNCIL:
Approve or disapprove Ordinance.
AVAILABILITY OF FUNDS:
GENERAL FUND
UTI LI TY FUND
OTHER
ACCOUNT NUMBER:
FUNDS AVAILABLE:
YES
NO
APPROVED FOR CITY COUNCIL AGENDA
G~T.~
ROBERT T HERRERA
CITY MANAGER
\"2...~.8'
DATE
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ASKINS & ARMSTRONG, p, C.
ATIORNEYS AT LAW
702 W. FAIRMONT PARKWAY
P. O. BOX 121B
LA PORTE. TEXAS 77572-1218
KNOX W. ASKINS
.JOHN D. ARMSTRONG
TELEPHONE 713 471 1886
TELECOPIER 713 4712047
November 15, 1989
Mr. Robert T. Herrera
City Manager
H~rable Mayor and
~ity Council
City of La Porte
City Hall
La Porte, Texas
Dear Lady and Gentlemen:
The 7lst Legislature passed and approved S.J.R. No. 11, proposing a
constitutional amendment to authorize the exemption from ad valorem
taxation of certain personal property temporarily in the State for
certain purposes. This amendment was approved by the voters at the
general election held November 7, 1989. A copy of S.J.R. No. 11 is
attached to this letter.
S.J.R. No. 11 is so written, that the tax exemptions on tangible
personal property which it creates, will automatically become
effective, unless rescinded by the City Council by official action
prior to January 1, 1990.
If these newly created exemptions are allowed to go into effect, the
City of La Porte could incur substantial revenue losses.
I have prepared and enclose herewith, a proposed form of ordinance,
for the December 11, 1989, City Council meeting, by which the City
Council would take official action to revoke the exemption created
by the constitutional amendment, and keep this property on the
City's tax rolls. It is imperative that this ordinance be passed in
calendar year 1989, to protect the City's ability to tax this
property in calendar 1990.
Yours very trulY;//
~ul~
Knox W. Askins
City Attorney
City of La Porte
KWA: sw
Attachment
S.J.R. 5, ~ 1
718t LEGISLATURE-REGULAR SESSION
shall be used for purposes provided by Section 49-c of this article, $200 million of
those bonds shall be used for purposes provided by Section 49-d-1 of this article, and
$50 million of those bonds shall be used for flood control as provided by law.
(b) The Texas Water Development Board may use the proceeds of Texas water
develop~~nt bonds issued for th~ 1!urposes p,,:ovided. by Section 49-c of this artic!e/or
the add~ttonal purpose of promdmg finanC'tal asmtance, on terms and cond~ttons
provided by law, to various political subdivisions and bodies politic and corporate of
the state and to nonprofit water supply corporations to provide for acquisition,
improvement, exten.-non, or construction of water supply projects that involve the
distribution of water to points of delivery to wholesale or retail customers,
(c) The legislature may require review and approval of the issuance of the bonds,
the use of the bond proceeds, or the rules adopted by an agency to govern use of the
bond proceeds. Notwithstanding any other provision of this constitution, any entity
created or directed to conduct this review and approval may include members or
appointees of members of the executive, legislatit.e, and judicial departments of state
government.
(d) Except as specifically provided by Subsection (e) of this section, the Texas Water
Development Board shall issue the additional bonds authorized by this section for the
terms, in the denominations, form, and installments, on the conditions, and subject
to the limitations provided by Sections 49-c and 49-4-1 of this article and by laws
adopted by the legislature implementing this section.
(e) The legislature may provide by law for subsidized loans and grants from the
proceeds of bonds authorized by this section to provide wholesale and retail water and
wastewater facilities to economically distressed areas of the state as defined by law,
provided, the principal amount of bonds that may be issued for the purposes under
this subsection may not exceed 20 percent of the total amount of bonds authorized by
this section. Separate accounts shall be established in the water development fund for
administering the proceeds of bonds issuedfor purposes under this subsection, and an
interest and sinking fund separate from and not subject to the limitations of the
interest and sinking fund created pursuant to Section 49-c for other Texas water
development bonds is established in the State Treasury to be used for paying the
principal of and interest on bonds for the purposes of this subsection, While any of
the bonds authorizedfor the purposes of this subsection or any of the interest on those
bonds is outstanding and unpaid, there is appropriated out of the first money coming
into the State Treasury in each fiscal year, not otherwise appropriated by this
constitution, and amount that is sufficient to pay the principal of and interest on
those bonds issued for the purposes under this subsection that mature or become due
during that fiscal year.
(j) Subsections (c) through (e) of Section 49-4-2 of this article apply to the bonds
authorized by this section.
SECTION 2. This proposed constitutional amendment shall be submitted to the voters
at an election to be held on November 7, 1989. The ballot shall be printed to provide for
voting for or against the proposition: "The constitutional amendment to authorize the
issuance of an additional $500 million of Texas water development bonds for water
supply, water quality, and flood control purposes,"
Adopted by the Senate on April 11, 1989, by the following vote: Yeas 30, Nays O.
Adopted by the House on May 25, 1989, by the following vote: Yeas 137, Nays 2,
one pres:mt not voting,
Filed with the Secretary of State, May 31, 1989,
(
S.J.R, No, 11
SENATE JOINT RESOLUTION
proposing a constitutional amendment to authorize the exemption from ad valorem
taxation certain personal property temporarily in the state for certain purposes,
Be it resolved by. the Legislature of the State of Texas:
A-2
PROP(
SEG
as foll.:
Sec.
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JO million of
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Texas water
lis article for
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of the bonds,
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tn, any entity
1 members or
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e Texas Water
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PROPOSED CONSTITUTIONAL AMENDMENTS
S.J.R. 11, ~ 2
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SECTION 1. That Article VIII, Section 1, of the Texas Constitution is amended to read
as follows:
Sec, 1. (a) Taxation shall be equal and uniform.
(b) All real property and tangible personal property in this State, unless exempt as
required or permitted by this Constitution, whether owned by natural persons or
corporations, other than municipal, shall be taxed in proportion to its value, which shall be
ascertained as may be provided by law.
(c) The Legislature may provide for the taxation of intangible property and may also
impose occupation taxes, both upon natural persons and upon corporations, other than
municipal, doing any business in this State, It may also tax incomes of both natural
persons and corporations other than municipal, except that persons engaged in mechanical
and agricultural pursu~ts .shall never be required to pay an occupation tax.
(d) The Legislature by general law shall exempt from ad valorem taxation household
goods not held or used for the production of income and personal effects not held or used
for the production of income, The Legislature by general law may exempt from ad
valorem taxation:
(1) all or part of the personal property homestead of a family or single adult,
"personal property homestead" meaning that personal property exempt by law from
forced sale for debt; and
(2) subject to Subsection (e) of this section, all other tangible personal property,
except structures which are personal property and are used or occupied as residential
dwellings and except property held or used for the production of income,
(e) The governing body of a political subdivision may provide for the taxation of all
property exempt under a law adopted under Subdivision (2) of Subsection (d) of this
section and not exempt from ad valorem taxation by any other law,
(j) [W] The occupation tax levied by any county, city or town for any year on persons
or corporations pursuing any profession or business, shall not exceed one half of the tax
levied by the State for the same period on such profession or business.
SECTION 2, Article VIII of the Texas Constitution is amended by adding Section 1-j
to read as follows: \.
Sec. 1-j, (a) To promote economic development in the State, goods, wares, mer-
chandise, other tangible personal property, and ores, other than oil, natural gas, and
other petroleum products, are exempt from ad valorem taxation if:
(1) the property is acquired in or imported into this State to be forwarded outside
this State, whether or not the intention to forward the property outside this State is
formed or the destination to which the property is forwarded is specified when the
property is acquired in or imported into this State;
(2) the property is detained in this State for assembling, storing, manufacturing,
processing, or fabricating purposes by the person who acquired or imported the
property; and
(3) the property is transported outside of this State not later than 175 days after
the date the person acquired or imported the property in this State,
(b) Tangible personal property exempted from taxation in Subsection (a) of this
section is subject to the following:
(1) A county, common, or independent school district, junior college district, or
municipality, including a home-rule city, may tax such property otherwise exempt,
if the governing body of the county, common, or independent school district, junior
college district, or municipality takes official action as provided in this section and
in the manner provided by law to provide for the ,taxation of such property,
(2) Any official action to tax such exempt property must be taken before April 1,
1990, If official action is taken to tax such exempt property before January 1, 1990,
such property is taxable effective for the tax year 1990, However, if such official
action to tax such exempt property is taken prior to April 1, 1990, but after January
A-3 .
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SJ.R. 11, ~ 2
718t LEGISLATURE-REGULAR SESSION
,.."tftl'!""<""""1f"'~"; ~"-r '~,_.
1, 1990, the official action shall not become effective to tax such property until the
1991 tax year,
(3) Any of the above-named political subdivisions shall have the authority to
exempt from payment of taxation such property located in such above-named
political subdivisions for the taxing year 1989, If a governing body exempts the
property from 1989 taxes, the governing body shall waive 1989 taxes already
imposed and refund 1989 taxes already paid on such property for that year,
(-'I) The governing body of a county, common, or independent school district,
junior college district, or municipality that acts under Subdivision (2) of Subsection
(b) of this section to tax the property otherwise exempt by Subsection (a) of this
section may subsequently exempt the property from taxation by rescinding its
action to tax the property, The exemption applies to each tax year that begins after
the date the action is taken and applies to the tax year in which the action is taken
if the governing body so provides, A governing body that rescinds its action to tax
the property may not take action to tax such property after the rescission,
(c) For purposes of this section:
(1) tangible personal property shall include aircraft and aircraft parts;
(2) property imported into this State shall include property brought into this
State;
(3) property forwarded outside this State shall include property transported
outside this State or to be affixed to an aircraft to be transported outside this State;
and
W property detained in this State for assembling, storing, manufacturing, pro-
cessing, or fabricating purposes shall include property, aircraft, or aircraft parts
brought into this State or acquired in this State and used by the person who
acquired the properly, aircraft, or aircraft parts in or who brought the property,
aircraft, or aircraft parts into this State for the purpose of repair or maintenance
of aircraft operated by a certificated air carrier,
SECTION 3, This proposed constitutional amendment shall be submitted to the voters
at an election to be held on November 7, 1989. The ballot shall be printed to provide for
voting for or against the proposition: "The constitutional amendment promoting economic
growth, job creation, and fair tax treatment for Texans who export goods to other states
and nations by restoring and allowing, on a local option basis, an ad valorem tax
exemption for certain personal property that is in Texas only temporarily for the purpose
of assembling, storing, manufacturing, processing, or fabricating,"
Adopted by the Senate on March 16, 1989, by the following vote: Yeas 27, Nays 2; May
25, 1989, Senate refused to concur in House amendment and requested appoint-
ment of Conference Committee; May 26, 1989, House granted request of the
Senate; May 27, 1989, Senate adopted Conference Committee Report by the
following vote: Yeas 28, Nays 2. Adopted by the House, with amendment, on May
15, 1989, by the following vote: Yeas 140, Nays 0, one present not voting; May 26,
1989, House granted request of the Senate for appointment of Conference Commit-
tee; May 29, 1989, House adopted Conference Committee Report by the following
vote: Yeas 143, Nays 2, two present not voting,
Rled with the Secretary of State, June 6, 1989.
S,J.R. No, 16
SENATE JOINT RESOLUTION
proposing a constitutional amendment to abolish the office. of county surveyor in certain
counties,
Be it resolved by the Legislature of the State of Texas:
SECTION 1. Article XVI, Section 44, of the Texas Constitution is amended by adding
Subsection (f) to read as follows:
A-4
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PROPOSo;
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January 1
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voting on
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designat'3'
and the (
considers
SECTIO
at an ele.'~
voting for
of county
Adopted
that
'i0';:
by
Filed ';.:"
t'
~
"
& proposing
bonds for
institutk.;-
tion in!:!:;:
Be it i~
SECTIC
Subsecti(..
(cX1) 1,
obligatiCl,
section, .-.
new COTT
youth CCl,
repair or
(2) 1,
appro:'
status .
the pTi
this S~!'
SECTH
to be hpl,
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PROPOSED CONSTITUTIONAL AMENDMENTS
S.l.R. 24, ~ 2
(j) This subsection applies only to the counties of Cass, Ector, Garza, Smith, Bexar,
Harris, and Webb, The office of County Surveyor in the county is abolished on
January 1, 1990, if at the statewide election at which the addition to the Constitution
of this subsection is submitted to the voters, a majority of the voters of that county
voting on the question at that election favor the addition of this subsection. If the
office of County Surveyor is abolished in a county under this subsection, the powers,
duties, and functions of the office are transferred to the county officer or employee
designated by the Commissioners Court of the county in which the office is abolished,
and the Commissioners Court may from time to time change its designation as it
considers appropriate,
SECTION 2, This proposed constitutional amendment shall be submitted to the voters
at an election to be held on November 7, 1989, The ballot shall be printed to provide for
voting for or against the proposition: "The constitutional amendment to abolish the office
of county surveyor in Cass, Ector, Garza, Smith, Bexar, Harris, and Webb counties,"
Adopted by the Senate on April 13, 1989, by the following vote: Yeas 29, Nays 0; and
that the Senate concurred in House amendments on May 28, 1989, by the following
vote: Yeas 28, Nays 0, Adopted by the House, with amendments, on May 26, 1989,
by the following vote: Yeas 134, Nays 5,
Filed with the Secretary of State, June 6, 1989.
.
S,J.R. No, 24
SENATE JOINT RESOLUTION
I
~.
proposing a constitutional amendment providing for the issuance of general obligation
bonds for acquiring, constructing, or equipping corrections institutions, youth corrections
institutions, statewide law enforcement facilities, and mental health and mental retarda-
tion institutions,
Be it resolved by the Legislature of the State of Texas:
_ SECTION 1. Article III, Section 49-h, of the Texas Constitution is amended by adding
Subsection (c) to read as follows:
(cX1) The legislature may authorize the issuance of up to $400 million in general
obligation bonds, in addition to the amount authorized by Subsection (a) of this
section, and use the proceeds of the bonds for acquiring, constructing, or equipping
new corrections institutions, mental health and mental retardation institutions,
youth corrections institutions, and statewide law enforcement facilities and for major
repair or renovation of existing facilities of those institutions,
(2) The provisions of Subsection (a) of this section relating to the review and
approval of bonds and the provisions of Subsection (b) of this section relating to the
status of the bonds as a general obligation of the state and to the manner in which
the principal and interest on the bonds are paid apply to bonds authorized under
this subsection.
SECTION 2, This proposed amendment shall be submitted to the voters at an election
to be held November 7, 1989, The ballot shall be printed to provide for voting for or
against the proposition: "The constitutional amendment authorizing the issuance of
general obligation bonds for projects relating to facilities of corrections institutions, youth
corrections institutions, and mental health and mental retardation institutions and for the
expansion of statewide law enforcement facilities,"
Adopted by the Senate on April 12, 1989, by the following vote: Yeas 27, Nays 0; and
that the Senate concurred in House amendment on May 28, 1989, by the following
vote: Yeas 28, Nays O. Adopted by the House, with amendment, on May 26, 1989,
by the following vote: Yeas 141, Nays 2, one present not voting,
Filed with the Secretary of State, May 31, 1989,
A-5
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REQUEST FOR CITY COUNCIL AGENDA ITEM
AGENDA DATE REQUESTED December 11. 1989
REQUESTED BY Jeff Litchfield
DEPARTMENT Director of Finance
REPORT
RESOLUTION
x
ORDINANCE
EXHIBITS: Memorandum from Director of Finance
Ordinance
SUMMARY AND RECOMMENDATION
There are two areas of the operation of the Utility Fund's Billing and Collection
procedures that need changing.
The first area concerns the billing of sewer usage to the customers. The current
method of basing the sewer charge on discounted water consumption (95%) with a
cap based on a "winter" average is cumbersome and creates both computer and
personnel problems.
Staff is proposing that the charge for sewer consumption be based on a discounted
water consumption (90%) of the "winter" months and charged equally throughout the
year.
The second area concerns the application of penalties on delinquent balances.
The current method applies a penalty of 10% to all outstanding balances.
Staff is proposing the we apply a penalty of 10% on the current billing that is
delinquent and a 1% interest charge on all other delinquent amounts.
ACTION REQUIRED BY COUNCIL:
Approve or disapprove Ordinance.
AVAILABILITY OF FUNDS:
GENERAL FUND
UTI L ITY FUND
OTHER
ACCOUNT NUMBER:
FUNDS AVAILABLE:
YES
NO
APPROVED FOR CITY COUNCIL AGENDA
G~T.~
ROBERT T HERRERA
CITY MANAGER
\1.- ~. 1>'1
DATE
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CITY OF LA PORT
INTER-OFFICE MEMORANDUM
TO: Robert T. Herrera, City Manager
DATE: December 4, 1989
FROM: Jeff Litchfield, Director of Finance
SUBJECT: Changes to Utility Billing Ordinance
Background
In recent months, we have experienced severe problems with our Utility Billing
Software System. In November, 1989, Larry Mabe, MIS Manager for the City,
Chip Collins, Principal with the Accord Group, and myself visited with
representatives of Network Computing Corporation (NCC) and discussed the
Utility Billing Software System. It was determined that the majority of the
problems we have been experiencing would be corrected with the upgrading of
our Utility Billing Software to the newer release (or version) offered by NCC.
It was further determined that the upgrading should coincide with the
installation of our hand held meter reading devices.
NCC recommended that any changes we expect to make to the software in future
months be identified now so they can be incorporated into the new software and
tested before it is installed. They specifically requested that we change the
way we calculate our Residential Sewer Charge. The following two changes are
changes that I believe will make our operation run more smoothly as well as
provide a fairer bill to the customer.
Change of Calculation of Sewer Bill
I have discussed with you the changing of the way the City calculates
residential sewer bills several times in the past. The current method of
sewer calculation is sound in theory but difficult in application.
The current method provides a discounted water consumption usage (95%) and a
cap on the sewer bill based on the average of three "winter" months. The
discounted consumption usage is meant to provide a physiological advantage to
the customer. It assumes that there is a certain percentage of water used
during the winter that does not go through the wastewater treatment process.
While this is true for some customers, it is not true for all customers. This
method of calculation has advantages and disadvantages which I have listed
below:
Advantages
1. The customer has a sewer bill calculated on each months
water consumption.
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2. The bill is limited to the amount of water used during the
winter months.
DisadvantaQes
1. The sewer bill is never the same each month (except mlnlmum
usage customers), this causes a tremendous amount of
questions.
2. The method provides a tremendous overhead on the computer
because it has to provide a fairly complicated calculation
on every residential account each month.
We have had problems with our computer calculating the bills ever since we
have had the system. I have had NCC review the problem and make changes
several times since I have been here. In spite of their modifications, we are
continually finding accounts where the calculation is being performed wrong.
The reason I have not requested the changing of the method earlier is that I
did not have the tools or access to the data necessary to make an intelligent
decision regarding the changing of the method. Now that I have the tools, I
have been able to fully analyze the financial impact of a decision to change
the method.
As stated earlier, the current method provides a discounted water consumption
usage (95%) and a cap on the sewer bill based on the average of three "winter"
months. I am proposing that we calculate the sewer bill based on the average
of the three "winter" months and that this charge be billed for the next
twelve months. In other words, the average consumption used in November,
December and January will be used to calculate the residents sewer bill. This
amount will be calculated in February and will be billed each month until the
following February.
I analyzed the impact of this change on a sample of approximately 20% of the
residential accounts. If we were to adopt this change using the 95% discount
method currently in existence, we would increase the total sewer revenue
received by the City by approximately 5%. This increase would be born by
those customers that have an inverted usage (i.e. they use more water during
the winter months than they do during the summer months). Because the purpose
of this change is NOT to increase revenues, I also ran a model on the data
using a 90% discount and found that the increase in revenues was less than 1/2
percent with 83% realizing a change of less that 50 cents per month.
Based on my analysis, I propose that Section 5,d,(5) of the Water and Sewer
Ordinance be rewritten as follows:
Computation of Volume Based on Water Purchased:
Residential
The volume of sewage treated shall be based upon 90% of the
resident's average water billed for water metered during the
months of November, December, and January.
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ChanQe of Calculation of Penalties on Bills Paid Late
The second change I am requesting is the method by which we apply penalties to
customers that do not pay their bills on time. Our City is composed of a
mixture of people. There are many people that do not enjoy the financial
freedom to pay all of their bills each month when they are due. These
customers get behind in their bills and, as I will demonstrate later, our
current method of penalty application provides a great hindrance in their
attempt to bring their bill current.
Our current method calls for a 10% penalty to be added to the bill each month
fo~ any balances that are outstanding. This 10% amounts to an annual penalty
amount of 213%. I am proposing that we change our method to only charging the
10% penalty on the current portion due each month and adding a 1% per month
interest charge on any arrears. An example of each method on a hypothetical
customer is as follows:
Month 1
Month 2
Month 3
Month 4
Month 5
Month 6
Month 7
Current Proposed
Arrears 0.00 0.00
Bill i ng 50.00 50.00
Payment 0.00 0.00
Penalty 5.00 5.00
Interest 0.00 0.00
Arrears 55.00 55.00
Bill i ng 50.00 50.00
Payment 0.00 0.00
Penalty 10.50 5.00
Interest 0.00 .55
Arrears 115. 50 110 . 55
Bi 11 ing 50.00 50.00
Payment 75.00 75.00
Penalty 9.05 0.00
Interest 0.00 .85
Arrears 99.55 86.40
Bill i ng 50.00 50.00
Payment 75.00 75.00
Penalty 7.45 0.00
Interest 0.00 .61
Arrears 82.00 62.01
Bi 11 ing 50.00 50.00
Payment 75.00 75.00
Penalty 5.70 0.00
Interest 0.00 .37
Arrears 62.70 37.38
Billing 50.00 50.00
Payment 75.00 75.00
Penalty 3.77 0.00
Interest 0.00 .12
Arrears 41.47 12.50
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The example on the previous page shows a customer that experiences difficulty
in a two month period. They contact us and ask that we bear with them for a
couple of months when they expect their financial position to turn around.
They then start paying an amount equal to 150% of their current billing.
Under our current method, at the end of six months, they still have a balance
of $41.47. Under the proposed method, their balance would be $12.50. A
summary of the transactions for the six months is:
Current Proposed
Billings 300.00 300.00
Payments 300.00 300.00
Penalties 41.47 10.00
Interest 0.00 2.50
It is my understanding that the purpose of imposing a penalty is to encourage
customers to pay their bills on time thereby assuring a constant cash flow to
match our expenditure flow. Our current method tends to create a hardship on
customers who are trying to dig themselves out of a hole. I believe that the
method I propose would be a much fairer method while at the same time
providing the incentive needed to assure our cash flow.
I analyzed the impact of this change on approximately 50% of one months
transactions. The result of the proposed change would be to reduce revenues
from penalties and interest by 20% or $30,000 per year. I know that this
number appears to be a large number but I believe this change is justified
because we are not in the business of trying to earn revenue from penalties,
and logically, I can see how we could be losing collections because our
penalty rate is so high that it frustrates customers when they get behind and
they move out of our City because we have had to refuse them service.
Based on my analysis, I propose that the following be added to Section
26,12,(a) of the Water and Sewer Ordinance:
If any bill is not paid in full within such period, there shall be added
thereto a penalty equal to 10% of the amount of the "current" portion of
the bill. Additionally, there shall also be added an interest charge
equal to 1% of the balance that was in arrears when the bill was
created.
Conclusion
In conclusion, I would like to reassure you that I believe the changes
mentioned above are in the best interest of the City of La Porte and will help
us in our operation of the Utility System.
Because these changes are dependent on computer software changes, I would like
to receive Council Approval of them at the December 11, 1989 City Council
Meeting with the understanding that they will be applied as soon as the new
software is received.
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
November 22, 1989
SUBJECT:
Robert T. Herrera, Ci~anager
Norman Malone, Mayor~ .
Bob McLaughlin, councilpers~~(<?~
Alton Porter, Councilperson ~~~~
Agenda Item - Elizabeth Lane
TO:
FROM:
Please schedule at the next regular city council meeting an
executive session to discuss the Elizabeth Lane right-of-way
problem, and place on the agenda an action item similar to the one
last seen by Council on April 10, 1989.
jms
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RESOLUTION NO. 89-6
WHEREAS, the City Council of the City of La Porte has found and
determined that public necessity requires the location of a public
right-of-way on the hereinafter described real property, in the City
of La Porte, Harris County, Texas; and
WHEREAS, the City Council of the City of La Porte has found and
determined that the fee simple title in and to the hereinafter
described real property is suitable and needed for such purpose, and
that it is necessary to acquire same for a public right-of-way;
WHEREAS, the City Council of the City of La Porte deems it
advisable to authorize, and doeS hereby authorize, Knox W. Askins,
City Attorney of the City of La Porte, to represent the City of La
Porte in the acquisition of the hereinafter described property:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LA PORTE:
That the said Knox W. Askins, as City Attorney for the City of
La Porte, be and he is hereby, authorized to negotiate with the
owners of the hereinafter described land, concerning the acquisition
by the City of La Porte of the fee simple title thereto, at the fair
market value for same, and, should said City Attorney, as the duly
authorized representative of the City of La Porte, be unable to
agree with such owners as to the fair market value of such fee
simple title, then, and in that event, said attorney be, and he is
hereby authorized and directed to file against all owners and lien
holders, proceedings in the eminent domain to acquire the fee simple
title to the real property described on Exhibit "A" attached hereto,
for public right-of-way purposes.
PASSED AND APPROVED this the 11th day of December, 1989.
CITY OF LA POR'l'E
By:
N 0 rmanL~-.Ma fon-e~--Ma yo r----- ---
AT'rEST:
C he r Te- B 1 aCk;-C1 t y- Sec.re-tary
APPROVED: ~
&: uI .
--d--~ ------.----.--
Knox W. Askins, City Attorney
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DESCRIPTION
A tract of land out of Outlot 424, La Porte Outlots, Enoch nrinson
Survey A-5, Harris County, Texas.
Commencing at the Northwest corner of Outlot 424:
THENCE, south along west line of said outlot 424, il di::ti'll!ce of '1;"'5
feet to a point for corner and point of Bcginninqi
THENCE, east a distance of 135 feet to a point for cornnri
THENCE, south a distance of 50 feet to a point for c 0 rTli:~r i
THENCE, west a distance of 135 feet to a point for conicr i
THENCE, north a distance of 50 feet to the point of J3et;jinning.
Said tract being appproximately 0.155 acres consisting of
approximately 6,750 square feet.
12/6/89 (Referenced Billy Shanks Survey)
EXHIBIT "A"
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CITY SECRETARY'S CERTIFICATE
I hereby certify that the above and foregoing is a true and
correct copy of a resolutin, passed and approved by the City Council
of the City of LaPorte, at a regular meeting thereof, at which a
quorum of said City Council was present, and voted in favor of the
passage of said resolution.
WITNESS MY HAND, this the
day of
, 1989.
Che rTeBTac-k-~o--Crt y-fie-cre t ary
THE STATE OF TEXAS ~
~
COUNTY OF HARRIS ~
BEFORE ME, the undersigned authority, on this day personally
appeared CHERIE BLACK, known to me to be the person and officer
whose name is subscribed to the foregoing instrument, and
acknowledged to me that she executed the same for the purposes and
consideration therein expressed, and in the capacity therein stated.
WITNESS MY HAND, this the ____ day of
, 1989.
Notar-y-PubTlc -~-o--Stafe-of-Teias
Commission Expires :____0______
. I ..
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CONSIDER RESOLUTION AUTHORIZING ACQUISITION OF IUGH'l'o-OF-o.Hl\Y OH
ELIZABETH LANE TO LOMAX ELEMENTARY SCHOOL (Res. 89-6) - Mayor
Malone, Councilpersons McLaughlin and Porter
Motion by
Second by
frl~
VOTE:
FOR
AGAINST
J\.DS'l'AIN
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
~
Motion carried
t.../Oefeated
TablQd
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REQUEST FOR CITY COUNCIL AGENDA ITEM
AGENDA DATE REQUESTED December II. 1989
REQUESTED BY Jeff Litchfield
DEPARTMENT Director of Finance
x
REPORT
RESOLUTION
ORDINANCE
EXHIBITS: Draft of Contract for provision of Appraisal of Industrial Plants
SUMMARY AND RECOMMENDATION
The City of La Porte has the Industrial Plants located in its Industrial
Districts appraised each year by an independent appraiser.
In the past, this vital function has been performed by Hugh L. Landrum ~
Associates, Inc.
The total appraised value for the plants located in the Industrial District for
the current fiscal year total $1,189,137,540 which translates to more than 2.5
million dollars of revenue to the City.
The current contract for this service expires December 31, 1989.
Attached is a draft of a replacement contract with Hugh L. Landrum & Associates,
Inc. with a three year term.
The charge for this service has been $32,000 each year for the past 6 years.
It is staffs recommendation that this contract be renewed with an annual cost of
$33,600 , which is a five percent increase in the contract amount. Staff has
based the recommendation of the increase on the increased activity in the
Districts. There have been eight new industries added to the Districts in the
last five years.
ACTION REQUIRED BY COUNCIL:
Approve or disapprove the renewal of the contract.
AVAILABILITY OF FUNDS:
x
GENERAL FUND
UTI L ITY FUND
OTHER
ACCOUNT NUMBER: 001-600-603-507 FUNDS AVAILABLE:
X YES
NO
APPROVED FOR CITY COUNCIL AGENDA
Go.W- T. ~
ROBERT T HERRERA
CITY MANAGER
\ 'J.. - <.0-8 \
DATE
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STATE OF TEXAS X
COUNTY OF HARRIS X
KNOW ALL HEN BY THESE PRESENTS: ~
WHEREAS, the Mayor and City Council of the City of La Porte,
Texas, are concerned that properties within the Industrial District of
the City and having Industrial District Contracts, continue to be taxed
and to make "in-lieu of taxes" payments in accordance with their
effective contracts; and
WHEREAS, the Harris County Appraisal DistrIct has assumed
responsibility for appraising all taxable property within these
Industrial Districts, but is responsible to provide the CIty of La Porte
only the values for the annexed and taxable portion of each industry, the
unannexed portion being subject to "in-lieu of taxes" payments under
contract and outside the jurisdiction of the Harris County
Appraisal District where the City of La Porte is concerned, and
WHEREAS, the firm of Hugh L. Landrum & Associates, Inc. has
been appraising the Industrial District properties for the City of La
Porte under Contract since 1968, the latest Contract to expire at the end
of 1989, and
WHEREAS, Hugh L. Landrum, President of the firm of Hugh L.
Landrum & Associates, Inc. has proposed to the City of La Porle that
another Contract be entered into between his firm and the City of La
Porte, and
WHEREAS, the Hayor and
determine that the firm of Hugh L.
Houston, Texas is skilled in such
City Council find, adjudicate and
Landrum & Associates, Inc., of
matters and has scientific and
technical knowledge in respect to appraisals and valuation of such
properties and has performed the services called for in prior Contracts
in a completely satisfactory manner, and have adequately demonstrated
their skills and expertise in the matter of making appraisals and
handling Industrial District Contracts, and the firm's President, Hugh L.
Landrum is completely familiar with the taxable property in the City of
- 1 -
'-I. ""; .'t- _'I .,'. (. ...'1..... "~
t,..,'
La Porte and the Industtlfl District Contracts, and is c4ljlfied
state of Texas both as a Registered Professional Engineer
by the
and a
Registered Professional Appraiser; now
IT IS THEREFORE AGREED by and between the City of La Porte,
Texas acting herein by its duly authorized Hayor and City Council, FIRST
PARTY, and Hugh L. Landrum & .Associates, Inc., of Houston, Harris County,
Texas, SECOND PARTY, as follows:
I.
SECOND PARTY agrees to compile a complete list of apPi::a15ed
values for all properties covered by Industr ial D15tr ict Agreements and
subject to Industrial District payments to the City of La Porte, Texas,
said appraised values to be as of January 1, 1990, January 1, 1991, anJ
January 1, 1992, and it is hereby understood by both parties that the
appraisals will be available by July 31, for each of the year9 covered by
the Contract.
II.
SECOND PARTY FURTHER AGREES to work with the lIi.lrd~ County
Appraisal District to apprise them of the area of each illdu:.>Lrlal
plant that has been annexed by the City of La Porte and, UWiI.dore,
subject to their assessment and a City ad valorem tax.
'fhi s wi 11
!
apply to newly annexed areas of the City as well.
III.
SECOND PARTY also agrees to prepare a summary repor L for UH~
City Tax Assessor-Collector each year: said report to sLow each
industry's final total value for land, improvementti, and personal
property, the amount subject to the ad valOrem tax and the alTlount of the
taxes and the value subject to "in-lieu of taxes" payment i;fHl the
amount of the "in-lieu of taxes" payment.
IV.
SECOND PARTY further agrees to cooperate \Illh the City
Administration and the City Tax Assessor-Collector In allY oll1n area
where his expertise may be beneficial to them in fulfillinq the
responsibilities of their jobs.
- 2 -
, > .. ...., '\'...~' '. ",. ..,.. .. . . ", . '.1< r;: ."" >'i '1',.. .. ...: '. "'-,' ." ': 1 '-:"~' .:-;',: ;' ... f: ' ... .'.' .,;: ... :,~\".~,,: '_
....- ,"," ';.".'" ..,. .~' ":. .... ,. .
v.
IT IS ALS~URTHER AGREED BY SECOND PARTY ~t in the event
'0
~;;'
.\~
'0,
SECOND PARTY's proposed values are protested by the owners or
representatives of the property, SECOND PARTY will at his own expense'
furnish expert testimony in the District Court of Harris County, Texas
to defend his proposed values.
VI.
SECOND PARTY agrees that the City of La Porte, will in no way
be obligated or indebted to said SECOND PARTY, or his agents, servants,
or employees, for salaries, expenses, materials, or other charges except
only as herein specifically otherwise provided.
VII.
IT IS FURTHER DISTINCTLY UNDERSTOOD AND AGREED by both parties
hereto, that if any word, phrase, sentence, paragraph, or provision of
this Contract shall be for any reason declared or adjudicated to be
invalid, such declaration or adjudication shall not affect the remaining
portion thereof.
VIII.
FOR AND IN CONSIDERATION of the skilled services, technical
knowledge,
and experience of SECOND PARTY in performance of the
obligations devolving upon such PARTY hereunder; and in consideration of
the information given and assistance furnished by SECOND PARTY to the
City Tax Assessor-Collector in her undertaking to calculate Industrial
District Taxes and "in lieu of taxes" payments for calendar years 1990,
:
1991, and 1992; FIRST PARTY agrees and obligates itself to compensate
SECOND
PARTY
by
payment
to SECOND PAtTY,
the sum of
($
) per year for each of
the calendar years 1990, 1991, and 1992.
THE EXECUTION OF THIS CONTRACT is authorized by proper
resolution duly adopted by the Mayor and City Council of the City of La
Porte, Texas and entered upon the Minutes of such Council.
- 3 -
~>_>,"'. l,. "":.";\~"" '\'1 ""', .~.; . .. .1'.~". "
, .
EXECUTED INttVERAL DUPLICATE ORIGINALS by _r ol the Mayor
and City Council of the City of La Porte, Texas on this ______ day
of
, 1989.
CITY OF LA PORTE, TEXAS
BY
MAYOR
CHECKED:
CITY ATTORNEY
HUGH L. LANDRUM & ASSOCIATES, INC.
ATTEST:
BY
-"---
CITY SECRETARY
PRESIDENT
- 4 -
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. ,
, '
e
e
CONSIDER APPft.VING ltENEWAL .F C.NTftACT WITH HUGH IJ. LAN'IWM &
ASOCIATES, INC., FOR APPRAISAL OF INDUSTRIAL PLANTS ~ J. Li tchf ield
Motion by
Second by
VOTE:
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
~
FOR
AGAINST
ABSTAIN
Defeated Tabled
~ (). tJJ94.~1 ~o Je./~
9 ~ - f:o p:;jk --f-1lt1.
~,- f'--~.vL. ~~ ~
- '/0-~~ ~
oJ)0vr
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REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
December 11. 1989
Requested By:
Knox Askins~epartment:
,
Leqal
Report
Resolution
Ordinance
Application for Permit: (1) Harbeson Geophysical Services
(2) Digicon Geophysical Corporation
SUMMARY , RECOMMENDATION
The City of La Porte received two (2) requests for permission to
do seismograph surveys in our city limits. Mr. Neil Harbeson of
Harbeson Geophysical Services is requesting permission to utilize
a mini-hole process (dynamite) and Mr. Tracy Byerly of Digicon
Geophysical Corporation proposes to utilize the air gun process.
On August 14, 1989, the La Porte City Council passed Ordinance No.
1659, which establishes regulations for oil and Gas Wells and also
establishes regulation for geophysical mineral exploration.
The applicants have raised questions on the permit and milage fees,
as well as the "no explosives" requirement. These concerns were
discussed with Knox Askins and followed with a phone survey of area
cities including Bay town, Deer Park, Pasadena, Galena Park and
Houston to see what regulations these cities might have governing
seismographic surveys. Houston was the only city with regulations.
Their permit fee costs $85.00.
Both applicants have stated the existing La Porte Ordinance makes
seismographic surveys prohibitive. The requests of the applicants
are placed on the council agenda for consideration for the December
11th meeting.
Recently the City of La Porte City Council approved Ordinance No.
1621 and 1622 that authorized an Oil and Gas Lease of certain city
properties including the airport property to Arkla Exploration
Comp. for a primary period of three (3) years. The financial
return for locating oil or other minerals on city property could
be diminished considerably if our regulations prohibit geophysical
surveys since the surveys are used as a major tool in locating a
drilling site.
Action Required by Council:
Consider reducing permit fee to a flat $1,000, instead of $1,000
a mile and consider allowing use of explosives.
Availability of Funds:
General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other
Account Number:
Funds Available:
YES
NO
Approved for City Council Aaenda
---12nl
Robert T. Herrera
City Manager
~L~ -gDt
Date
e GEOPHYSICAL PERMIT tit
HARBESON GEOPHYSICAL SERVICES
P.O. Box 856
Whitehouse. Texas 75791
214-839-3179
City of La Porte
P-.O.B.1115
La Porte, Texas 77571
The linl-Hole Method used in acquiring seismic informa-
tion ls a process in which a pattern of shot holes ~e
drilled at ached.uled intervals along the proposed seismic
-...e7 11ne. The holes are drilled to a depth of five
to .1x teet and are two and one-half inches in diameter
wl'th a DAll charge at the bottom. We will maintain a
sat. distance trom houses, water wells, pipelines, etc.
with the location ot any and all shot holes. then the
..i..ic cable. and geophones are laid upon the surface
tor. the pl.lrpOM of recording and transmitting the seismic
data.
Pield operatlons include using existin& trails and gates
tor Yehicle acce.s to .eismic line and trimming brushy
ar.... It n..ded. All shot holes will be filled and all
jeb r.lated debris will be r.moved from property upon
_.,let1.. of 'the .\\rv.y.
In oond.,til\iK the proposed surv.y, every etfort will be
.... to ~rr out \be work without inconvenience to the
1........ 4r _-..nt. or without damage to the property
.r' "~pa. It i. _~ tOI" appreciable daaage to r.ault
t.. our .,.nt1..... ho.ever, we will asaume full respon-
a1)1)ilit, tor M1 pAlt1cal dauge. to your land, property,
.I'''.'i' U . "_t of tAia aurve,.
It 1. .-_'toM tAat yo",r penaia.ion 1. granted only
In.'. .. '011 baY. -uae right to grant _ctl ~.r.i..ion
\lIMIer 'the iftterestyou hold in INch "'property. W. -.gre.e
to~ld YOll h..al... tro. any and all liabiliti... olaim.
and damage. which .ay be a.serted against you as a result
ot ow operat1ou.
Please indicate yo.ur ~eement by signing and returning
the white copy ot the permit. Aa this work is 8cheduled
for the near future your immediate attention would be
greatly appreciated.
~:i~~
/' t:;rDli t Agent
Neil Harbeson
CITY OF LA PORTE
PHONE (713) 471-50Z0 . P_O. Box 1115 . LA PORTE. TEXAS 77571
RECEIPT "~7S6S6 DATE /1 /;;)9/r 1
RECEIVED FROM {)~ ~~,
PAYMENTFOR f~ _{~) 0
AMOUNT $ /[)otJ ~ 0 0
DESCRIPTION
J-a
~
Cash -#--
~ ~D50
Money Order
Cashier Check
a:
w
::E
-~
en
:::::>
u
CY/<2JtC
CASHIER
ClJrd~J
e
HARBESON GEOPHYSICAL SERVICES
P.O. Box 856
Whitehouse, Texas 75791
e
'-
City of La Porte
P.O.B. 1115
La Porte, Texas 77571
Att: Mr. Joel Albright
Nov. 29, 1989
Dear Mr. Albright
Please be advised the proposed Seismic line Yegua Line
6A will be shot by Optimal Geophysical Corporation with offices
located at 7035 West Tidwell, Suite 112B, Houston, Texas 77092
phone No. 713/690-0593. If there are any questions that arise
contact Mr. Bert Macy Vice President.
Yours Very Truly
'-if!aif:!:d~
......
)~
OPTIMAL G~OPHYSICAL CORP&ION
OPERATING ACCOUNT
7035 WEST TIDWELL, SUITE 112B
HOUSTON, TEXAS 77092
.
2030
Nov. 29.
1~
88-77511163
\
PAY TO THE
ORDER Of
City of La Porte
$1,000.00*****
----------------One Thousand and no/100----------------------------
DOLLARS
I!!!!~~!M!<
<::11_ c:- )l
~;J)~.~ s.-/
11100 20 :10 III I: I. I. b :10 ? ? 5 21: ilia E1a.. ? 2 E1 bUI
~~
OPTIMAL GEOPHYSICAL CORP.
OPERATING ACCOUNT
DETACH AND RETAIN THIS STATEMENT
THE ATTACHED CHECK IS IN PAYMENT OF ITEMS DESCRIBED eELOW.
IF NOT CORRECT PLEASE NOTIFY US PROMPTLY. NO RECEIPT DIE8IftKD.
DELUXE FORM DVC-3 V-7
Permit Yegua Line 6A
Harris County, Texas
Operations and Filing Fee $1,000.00
City of La Porte
P. O. Box 1115
La Porte, Texas 77571
Attn: Mr. Joel Albright
.&
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CONSIDER GRANTING PERMIT TO HARBESON GEOPHYSICAL FOR GEOPHYSICAL
SEISMOGRAPH TESTING - K. Askins
Motion by ~
Second by __~~
VOTE:
FOR
AGAINST
ABSTAIN
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
~ Defeated
Tabled
It
e
IS-
e
e
REOUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
December 11. 1989
Requested By:
Knox Askins~ Department:
f
Legal
Report
Resolution
Ordinance
Application for Permit: (1) Harbeson Geophysical Services
(2) Digicon Geophysical corporation
SUMMARY , RECOMMENDATION
The City of La Porte received two (2) requests for permission to
do seismograph surveys in our city limits. Mr. Neil Harbeson of
Harbeson Geophysical Services is requesting permission to utilize
a mini-hole process (dynamite) and Mr. Tracy Byerly of Digicon
Geophysical Corporation proposes to utilize the air gun process.
On August 14, 1989, the La Porte city Council passed Ordinance No.
1659, which establishes regulations for oil and Gas Wells and also
establishes regulation for geophysical mineral exploration.
The applicants have raised questions on the permit and milage fees,
as well as the "no explosives" requirement. These concerns were
discussed with Knox Askins and followed with a phone survey of area
cities including Bay town, Deer Park, Pasadena, Galena Park and
Houston to see what regulations these cities might have governing
seismographic surveys. Houston was the only city with regulations.
Their permit fee costs $85.00.
Both applicants have stated the existing La Porte Ordinance makes
seismographic surveys prohibitive. The requests of the applicants
are placed on the council agenda for consideration for the December
11th meeting.
...
Recently the City of La Porte city council approved Ordinance No.
1621 and 1622 that authorized an oil and Gas Lease of certain city
properties including the airport property to Arkla Exploration
Compo for a primary period of three (3) years. The financial
return for locating oil or other minerals on city property could
be diminished considerably if our regulations prohibit geophysical
surveys since the surveys are used as a major tool in locating a
drilling site.
Action Required by Council:
Consider reducing permit fee to a flat $1,000, instead of $1,000
a mile and consider allowing use of explosives.
Availability of Funds:
General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other
Account Number:
Funds Available:
YES
NO
Aporoved for city Council Aaenda
6L\f\
Robert T. Herrera
city Manager
1 'J..--fo - ~
Date
- '-- ..- ,....
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SPILMANS.ISLAND ..
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LAPORTE.
9 . I,:
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CONSIDER GRANTING PERMIT TO DIGICON CORPORATION FOR GEOPHYSICAL
SEISMOGRAPH TESTING - K. Askins
Motion by
Second by
VOTE:
FOR
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
~eated
Motion carried
AGAINST
ABSTAIN
Tabled
- -
//;
REQU~ FOR CITY COUNCIL AGENDA tlkM
Agenda Date Requested:
ecember II 1989
XXX Report
Department:
Administration
Requested By: John J
Resolution
Ordinance
Exhibits: 1.
2.
Recommendation from Selection Committee
Proposed contract scope of work with Espey, Huston &
Associates, Inc.
1985 Revenue Bond Fund Summary
3.
SUMMARY & RECOMMENDATION
In May of this year, the City solicited qualifications statements from
engineering firms to perform design services for the construction of the
Northwest La Porte Water Improvements as authorized in the 1985 Bond
Election. The Selection Committee, after requesting detailed proposals
from the top three firms, selected Espey, Huston & Associates, Inc. to
negotiate a contract.
The following is the proposed budget for engineering services:
Basic Services
* Additional Services
* Project Representative
Total Proposed Contract
1985 Revenue Fund Balance
$102,800
22,500
54.100
* Total Surplus Available.
$179,400
185.280
$ 5,880
Staff recommends approval of the proposed contract with Espey, Huston
& Associates, Inc. for design and construction phase services for the
Northwest La Porte Water Improvements.
Action Required by Council:
Authorize contract with Espey, Huston & Associates, Inc. for design and
construction phase services for the Northwest La Porte Water Improvements.
Availability of Funds:
General Fund
Capital Improvement
XXX Other (1985 Revenue Bond Fund)
Water/Wastewater
General Revenue Sharing
Account Number:
Funds Available: ~YES
NO
Approved for City Council Aqenda
Q~T ,~
Robert T. Herrera
City Manager
) 2-~-t~
DATE
e
e
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
NOVEMBER 29, 1989
SUBJECT:
John Joerns, Assistant City Manager s ~
steve Gillett, Director o~ W
steve Wenzel, City Engine
Engineering Consultant Selection
Northwest La Porte Water Improvements
TO: Robert T. Herrera, City Manager
FROM:
In May of this year, the city solicited qualification
statements from engineering firms to perform design services for
the construction of water improvements authorized in the 1985
Bond Election. Specifically, these improvements are to construct
water lines and elevated storage in the northwest portion of the
city to provide improved water distribution and fire protection.
Qualification statements were received from eight (8) firms.
The top three (3) firms were identified by the selection
committee and invited to submit proposals. Negotiations with the
firm identified as the top respondent were unsuccessful. The
city then initiated discussions with Espey, Huston & Associates,
the second ranked firm, and successfully completed a scope of
work and an acceptable contract, which is attached. A detailed
cost breakdown of each phase is as follows:
BASIC SERVICES
(FIXED FEE)
Study and Report
Preliminary Engineering
Final Design
Prequalification/Bidding
Construction
$ 15,000
10,000
47,800
14,500
15,500
$102,800
e
e
Additional services of the Engineer's principals and
employees on the project include topographic surveys and, if
authorized, resident project representative (inspection).
Additional services of independent professional consultants
include geotechnical services. An estimated cost of these
services is as follows:
ADDITIONAL SERVICES
(NOT TO EXCEED)
Topographic Survey
Geotechnical
$ 12,500
10,000
$ 22,500
ADDITIONAL SERVICES
(ESTIMATED HANHOURS)
Project Representative
1400 hrs @ $36.50/hr
Reimbursables
$ 51,100
3,000
$ 54,100
The project representative will be billed at a fixed rate of
$36.50/hr, with 1400 hours estimated. All other additional
services not identified in the detailed scope of work will be
billed at 2.5 times salary cost.
The following is the proposed budget
services for this project:
for engineering
Basic Services
Additional Services
Project Representative
Total Proposed Contract
1985 Revenue Bond Fund Balance
$102,800
22,500
54.100
Total Surplus Available
$179,400
185.280
$ 5,880
It is estimated that the design phase will be completed, and
ready to bid, within 150 days following notice to proceed.
tit
e
ESPEY, HUSTON & ASSOCIATES, INC.
EXHmIT A TO AGREEMENT BETWEEN OWNER AND
ENGINEER FOR PROFESSIONAL SERVICES, dated
December ----' 1989
FURTHER DESCRIPTION OF BASIC ENGINEERING SERVICES AND RELATED
MATTERS
1. This is an exhibit attached to, made a part of and incorporated by reference into the
Agreement made on December ----' 1989 between the City of La Porte (OWNER) and
Espey, Huston & Associates, Inc. (ENGINEER) providing for professional engineering services.
The Basic Services of Engineer as described in Section 1 of the Agreement are amended or
supplemented as indicated below and the time periods for the performance of certain services
as indicated in Section 4 of the Agreement are stipulated as indicated below.
2. Unless directed otherwise in Owner's authorization, during the Study and Report Phase
ENGINEER shall:
a. Receive existing information and data concerning previous computer models of the
City of La Porte water system from City. Verify if input file for model furnished
by City corresponds to node map. Prepare an updated water system map and
computer model for the Lomax and College View areas using the KYPIPE
computer model and input data provided by OWNER (anticipated to be 15 to 20
additional lines or changes).
b. Using the updated model, input new data and model alternative alignments and
pipe sizes for the proposed waterline improvements.
c. Develop conceptual cost estimate for comparison to available funds.
d. In consultation with OWNER, identify alternate sites (three maximum) for the
proposed elevated storage tank. Evaluate each site in terms of land use,
geotechnical feasibility, FAA clearance, optimum water pressures and economics.
e. Review overall storage needs to determine necessary elevated tank size.
f. Recommend size and alignment of proposed waterline to provide adequate water
service to existing problem areas.
g. Recommend the site to be acquired and size of tank.
h. Conduct two progress meetings with the OWNER.
The Study and Report Phase Services will be completed and the Report submitted within 30
calendar days following written authorization from OWNER to ENGINEER to proceed with that
phase of services.
2. During the Preliminary Design Phase, ENGINEER shall perform the following:
37
e
e
ESPEY, HUSTON & ASSOCIATES, INC.
a. Collect available data concerning public and private utilities in the project area.
Collect available plats, easement descriptions and R.O.W. information for the
project area. Arrange for the performance of field surveys and geotechnical
investigations based on the alignment recommended in the Study Phase.
b. Prepare an overall layout of the proposed water system detailing areas requiring
special design consideration. Evaluate alternative pipe materials. Prepare a cost
estimate for the work as proposed.
c. Recommend tank configuration based on projected capital and O&M costs.
Prepare a preliminary site layout for the elevated tank site selected in the Study
Phase. Evaluate coatings, corrosion protection and automatic controls. Prepare
a cost estimate for the work as proposed. Incorporate comments concerning the
tank from the City's tank operations consultant.
d. Prepare a Preliminary Design Report detailing the findings and recommendations
of the Preliminary Design Phase. The potential for alternate bids will be discussed
and recommendations made.
e. Conduct three progress meetings with the OWNER.
The Preliminary Design Phase Services will be completed and Contract Documents and
ENGINEER's opinion of costs submitted within 30 days following written authorization from
OWNER to ENGINEER to proceed with that phase of services.
3. During the Final Design Phase, ENGINEER shall perform the following:
a. Prepare plans, specifications, and contract documents in accordance with the
requirements of Section 1.4. of the Agreement. Plans shall include the proposed
waterline improvements (plan/profile scale 1" = 40'), elevated tank, electrical and
controls for elevated tank site, utility relocations for public utilities, ditch crossings,
pavement repairs, construction details, notes for construction and a trench safety
system design. Documents will provide for two general contracts, one for the tank
and one for linework.
b. Prepare a cost estimate for the project as designed.
c. Submit documentation for approvals from the City of La Porte, and other public
and private entities with jurisdiction. OWNER will review plans at 30% completion
and at final completion.
d. Assist the OWNER in the application to the Texas Water Commission for the
release of funds from the former College View Municipal Utility District.
e. Conduct up to eight progress meetings with the OWNER.
The Fmal Design Phase Services will be completed within 60 days following written
authorization from OWNER to ENGINEER to proceed with that phase of services.
4. During the Bidding or Negotiating Phase ENGINEER shall:
38
e
e
ESPEY, HUSTON & ASSOCIATES, INC.
4. During the Bidding or Negotiating Phase ENGINEER shall:
(No amendments or supplements to paragraph 1.5.)
5. During the Construction Phase ENGINEER shall:
(No amendments or supplements to paragraph 1.6.)
6. During the Operational Phase ENGINEER shall:
(No amendments or supplements to paragraph 1.7)
39
e
CITY OF LA PORTE
e
1985 REVENUE BOND FUND SUMMARY
ESTIMATED WORKING CAPITAL 10/1/89
PLUS REVENUES:
INTEREST INCOME
TRANSFER FROM 1984 GENERAL OBLIGATION BOND FUND
TRANSFER FROM UTILITY CIP FUND
TOTAL REVENUES
TOTAL RESOURCES
LESS EXPENDITURES:
SANITARY SEWER DESIGN
-.-/ WATER LINES h'::.~;)
" WATER TOWER ~~;9;.)
PRE QUALIFICATION
TOTAL EXPENDITURES
ESTIMATED FUND BALANCE 9/30/90
$ 11, 650
73,295
100,000
$ 125,290 .
,
104,650(1"
80,630
10,000
$ 145,662
184,945
$ 330,607
320,570
$ 10,037
e
EXHIBIT C
e
:,
4
I
ESPEY, HUSTON & ASSOCIATES, INC: .,_,
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1, ESPEY. H~~TON. ~...~SSOCI~TES. INC.
ELEVATED STORAGE TANK
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IMPROVEMENTS
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... 89-03411...,
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.
e
(
CONSIDER AUTHORIZING CONTRACT FOR DESIGN AND CONSTRUCTION PHASE
SERVICES FOR 1990 WATER SYSTEM IMPROVEMENTS - J. Joerns
Motion by
Second by
~
VOTE:
FOR
AGAINST
ABSTAIN
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
~
---
Motion carried
Defeated
Tabled
e e
I
e
e
To~
Ci ty Sr.?cruetar..y
D€:l.te~
December 1~ 1989
From:
Nor-man Malone
Rf.':~ :
C m.m c 1. I Ag ~;m d a
Please place on the December it, 1989 agenda the following
item for council action:
Volunteer drug testing for council members and staff
member..s.
We will need information in regard to cost, reliable
company to secure tests samples, testing, etc.
No r.m~1\n 1"1<'::1.1 on f.~
members make this request:
... ...../ '/1 It:t:. ..L2~~
/. (/,I/) ?
~~4s~-.~
u........_...u_........_.._..._.........s::...u..._......~u.~.-'-7i ( .
_kcd_LlJL~_~
The following council
Al ton Por.ter.
f1er..ry C]. al~.kf.~
~)bbY 1'1cLau(]hl in
Dt~otis G6....'1'
.
e
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B' if' fN~rrO
. Pt.
<S
tJo II .
CONSIDER AUTHORIZING VOLUNTEER DRUG TESTING FOR COUNCIL MEMBERS AND
STAFF MEMBERS - Mayor Malone, Councilpersons Porter and McLaughlin
Motion by ___~r~
Second by '--VV1-~
VOTE:
FOR
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
l..,./"
t/
t--
Motion carried
Defeated
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ABS'l'AIN
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/1
REOUEST ~ CITY COUNCIL AGENDA ITEM~
Requested By:
Louis Rigby
Department:
Purch.q Hi n e
f
Agenda Date Requested:
DEC 11, 1989
Resolution
Ordinance
Report
Exhibits:
Letter from Purchasing Manager
Letter from City Attorney
SUMMARY & RECOMMENDATION
Article 5.02 of the City Charter limits spending to $3,000 without
benefit of a sealed bid. Current state law limits these expenditures
to $5,000.
A charter amendment election would be required to increase the
current limit of $3,000 to the state allowed $5,000.
Staff recommends a charter amendment be placed on the ballot of the
next general election.
,
Action Required by Council:
Approve inclusion of charter amendment at next general election'
to be held on May 5, 1990.
Availability of Funds:
General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number:
Funds Available:
YES
NO
Approved for City Council Agenda
J2i~
Robert T. Herrera
City Manager
I'L-(o,~tt
DATE
e
e
CITY OF LA PORTE
INTEROFFICE MEMORANDUM
DECEMBER 4, 1989
FROM:
Robert T. Herrera, City Manager
Louis Rigby, Purchasing Manager~~~
Charter Amendment Election
TO:
SUBJECT:
The City of La Porte is currently limited to $3,000 expenditures
without benefit of a sealed bid. state law adopted in 1987
limits these expenditures to $5,000. A charter amendment
election is required to bring the City in line with the Local
Government Code.
During this past fiscal year, there were a total of 64 sealed
bids, 9 of which fall into the $3,000 - $5,000 range, or 15% of
the total. There are other blanket order purchases that near the
$3,000 level and must be closely monitored to determine if a
sealed bid is necessary.
Each sealed bid requires a total of approximately 6 1/2 hours in
preparation, distribution, bid opening, bid tabulation, and
evaluation. Another time factor to consider is the council
presentation by a department or division head.
There would be three options to consider in this situation. The
first and most obvious is to leave the limit as is. I would
prefer to not consider this option.
The second option would be the charter amendment election
changing the limit to $5,000. This item could be taken to
council at the December meeting and then placed on the ballot for
the general election to be held on May 5, 1990.
A third option would be to have the charter amendment election
making the city's limit to always reflect the state limit.
Should the state limit change in the future. another vote to
change the charter would not be required. This is the option I
would recommend.
This change is being viewed as an operational benefit to the
purchasing division and would help streamline the current
procedures. The purchasing policy manual would be changed to
require written (fax) quotes for expenditures in the $3,000
$5,000 range and the purchase would not be made without
department head approval.
Attachment:
Letter from City Attorney
e
.
ASKI NS & ARMSTRONG, P. C.
ATTORNEYS AT LAW
702 W. ,....IRMONT ",...RKW"'Y
"'. O. BOX 1218
KNOX W. ASKINS
.JOHN O. ARMSTRONG
LA PORTE. TEXAS 77572-1218
TELEPHONE 71.3471 IBB6
TELECOPIER 7134712047
November 3, 1988
Mrtjobert T. Herrera
Ci Manager
Ci., y of La Porte
,
Clty Hall
La Porte, Texas
Dear Bob:
Article 5.02, .Purchase Procedure", of the Home Rule Charter of the
City of La Porte, gives the City Manager general authority to
contract for expenditures without further approval of Council for
budgeted items not exceeding $3,000.00. All matters over $3,000.00
must be let to the lowest bidder.
Subsequent to the approval of the Home Rule Charter, state law, now
codified as Section 252.02l, Texas Local Government Code, has raised
the amount of this limitation from $3,000.00 to $5,000.00. However,
the City of La Porte is limited by its Charter provision to the
$3,000.00 amount.
Mr. Louis Rigby, Purchasing Agent, has suggested that the Charter be
amended to the $5,000.00 amount allowed by state law. I concur in
his suggestion. If you concur, I would appreciate your placing this
item on the City Council agenda, to authorize preparation of an
ordinance calling a Charter amendment election for this purpose, in
conjunction with the May, 1989, City Council election.
Yours very truly,
~ASkins
City Attorney
City of La Porte
KWA: sw
cc:/ Mr. Louis Rigby
v' Purchasing Agent
City of La Porte
e
e
CONSIDER APPROVING INCLUSION OF CHARTER AMENDMENT FOR ELECTION TO
BE HELD MAY 5, 1990 - L. Rigby
~~;~~~ ~~ 'rJnl'~;'
VOTE:
FOR
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
/ Defeated
AGAINST
Tabled
ABSTAIN
e
e
/9
REOUE~OR CITY COUNCIL AGENDA ItIr
,
Agenda Date Requested:
R t d B J. L. SEASE
eques e y:
X
12-13-89
l#-
v
Department:
FIRE/EMS
Report
Resolution
Ordinance
Exhibits:
BID TABULATION SHEETS
MEMO FROM L. RIGBY
-
SUMMARY & RECOMMENDATION
FUNDS WERE ALLOCATED IN THE CURRENT BUDGET TO PURCHASE A DEFIBRILLATOR
MONITOR. SPECIFICATIONS WE~E PREPARED AND SENT TO FOUR SUPPLIERS.
SEALED BIDS #0352 WERE OPENED ON NOVEMBER 13, 1989. ONE BID WAS RECIEVED.
RECOMMENDATION IS TO REJECT BID, REWRITE SPECIFICATIONS AND REBID.
ADDITIONALLY, AFTER FURTHER REVIEW BY THE EMS STAFF, IT WAS FELT
THAT THERE WAS A NEED TO STANDARDIZE THE DIFIBRILLATION EQUIPMENT ON
THE AMBULANCES. THE EQUIPMENT THAT IS PRESENTLY IN USE IS A "LIFEPAK 5~'..
THE EQUIPMENT THAT WAS BID WAS A "LIFEPAK 10". THE OVERALL COST SAVINGS
BY HAVING THE ABILITY TO PURCHASE LARGE QUANTITIES OF THE SAME SUPPLIES
FOR THIS EQUIPMENT IS EVIDENT.
t.
'I
Action Required by Council:
REJECT BID AND REBID OR APPROVE PURCHASE FROM ONLY BIDDER.
Availability of Funds:
X
General Fund
Capital Improvement
Other
Account Number: 001-500-517-821
Water/Wastewater
General Revenue Sharing
Funds Available: ~ YES
NO
Approved for City Council Agenda
a~
Robert T. Herrera..
City Manager
I'?-~-~
DATE
e
e
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
NOVEMBER 16, 1989
TO:
SUBJECT:
Joe Sease, Fire Chief ~D _~
Louis Rigby, Purchasing Managertf~ \
Sealed Bid #0352 - Defibrillator Monitor
FROM:
Advertised, sealed bids #0352 for a defibrillator monitor were
opened and read on November 13, 1989. Bid requests were mailed to
four suppliers with only one, Physio-Control Corporation, returning
a bid of $8,600.61 with a 120 day delivery. The item bid was a
Lifepak 10.
Please submit your recommendation with an agenda request form
by the prescribed time before the next regular council meeting.
If there is a need to delay bringing this bid before council,
please notify me.
LRlgr
xc: Ylva Forsten, wi attachment
- e e
SEALED BID 110352 PHYSIO-
DEFIBRILLATOR MONITOR . CONTROL
CORP.
1. DEFIBRILLATOR MONITOR LIFEPAK 10
2. PRICE INCLUDING FREIGHT 8,600.61
3. DELIVERY IN DAYS 120
I
.
I
.
.
!
I
.
!
i
i
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. .
e
e
;
,~
CONSIDER REJECTING BID FOR DEFIBRILLATOR MONI'l'OR AND AUTHORIZE
REBIDDING - J. Sease
Motion by
Second by
~~-
VOTE:
FOR
AGAINST
ABSTAIN
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
~. Defeated
Tabled
.
e
REOUEST ~ CITY COUNCIL AGENDA ITEM~
Agenda Date Requested: Oec ll, 1989
Requested By: Louis RiqbY(~~ Department:
Report Resolution
Purchasing
Ordinance
Exhibits:
SUMMARY & RECOMMENDATION
Var~ous departments have budgeted for radios this fiscal year.
Ordering from the Houston-Galveston Area Council would preclude
the need for a sealed bid. Total cost would be $2l,076.89.
Public Works $l,l32.00
Water/Wastewater 1,906.00
Police l5,8l7.00
Customer Service l,072.00
Parks 536.00
Administrative Fee 6l3.89
,
Action Required by Council:
Approve radio purchase from H.G.A.C.
Availability of Funds:
General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number:
Various
Funds Available: lL YES
NO
(j~~ty
Robert T. Herrera
City Manager
Council Agenda
'<L-~ - ~
DATE
,
e
e.
CONSIDER APPROVING PURCHASE OF RADIOS FROM H-GAC _. A. ~:i.gby
Motion by -~. ~::;J}'7' .f f
Second by
. . .,
VOTE: FOR AGAINSrr
Waters
Cooper --.---
Matuszak
McLaughlin
Porter .------
Gay
Skelton . ..
---
Clarke -_.-
Malone -------
Motion carried ~Defeated ~---_---.... 'l'abled
hb::':'i'AIH
e e
c:tl
--_.__._._-_._.._...__...__..__..~-~~~~..=-.~..:~.:'_=._..~-~-~-~.~.~.~.......~~~~~~-~
Agenda Date Requested: December 11. 1989
Requested By: steve Gillett ~~~Department:
xxx Report Resolution
Public Works
Ordinance
Exhibits:
1. Bid Recap Sealed Bids #0353 - Trash Trucks
2. Recommendation Memorandum from Steve Gillett
SUMMARY & RECOMMENDATION
Advertised, sealed bids #0350 for two (2) standard trash trucks and one (1)
trash truck with attached picker unit were opened and read on November 13,
1989. Bid requests were'mailed to six (6) area dealers with three (3)
returning bids.
Low bid meeting specifications was submitted by White GMC at a cost of
Thirty-Seven Thousand Nine Hundred Thirty-Five Dollars ($37,935.00) each
for the standard trash trucks and Sixty-One Thousand One Hundred Ninety-
Five Dollars ($61,195.00) for the trash truck with attached picker. The
total cost of the contract as bid would be One Hundred Thirty-Seven
Thousand Sixty-Five Dollars ($137,065.00).
During the budget preparation process in May, 1989, three (3) area dealers
were contacted for estimated prices for two (2) trash trucks and one (1)
trash truck with a picker unit attached. The average estimated price for
trash trucks was Twenty-Four Thousand Dollars ($24,000.00) and the truck
plus a picker unit was Fifty Thousand Dollars ($50,000.00). The total
budgeted for the three (3) vehicles was Ninety-Eight Thousand Dollars
($98,000.00). Award of this contract as bid would result in a total budget
shortfall of Thirty-Nine Thousand Sixty-Five Dollars ($39,065.00).
Staff recommends award of bid to White GMC, low bidder meeting
specifications, for the purchase of one (1) standard trash truck at a cost
of Thirty-Seven Thousand Nine Hundred Thirty-Five Dollars ($37,935.00) and
one (1) trash truck w/attached picker unit at a cost of Sixty-one Thousand
One Hundred Ninety-Five Dollars ($61,195.00). The current picker truck
would be converted to regular trash hauling duties and retained for another
year. The total cost of the contract would be Ninety-Nine Thousand One
Hundred Thirty Dollars ($99,130.00). The One Thousand One Hundred Thirty
Dollars ($1,130.00) over the budgeted amount would be absorbed by the
Seventeen Thousand Seven Hundred Fifty Dollars ($17,750.00) remaining from
the prior purchase of the refuse trucks.
Action Required by Council:
Award bid to White GMC, low bidder meeting specifications, for the purchase
of one (1) standard trash truck and one (1) trash truck w/attached picker
unit for a total cost of $99,130.00.
Further authorize retaining of unit #72-13 in the fleet for an additional
year.
Availability of Funds:
General Fund
Capital Improvement
XXX Other(Motor Pool Replacement
009-700-702-852
Account Number: 009-700-702-853
Water/Wastewater
General Revenue Sharing
Fund)
Funds Available: -XX-YES ____ NO
Approved for City Council Aqenda
.G2~ T: ~
Robert T. Herrera
City Manager
\ '1-- (0.. ~~
DATE
e
e
CITY OF LA PORTE
INTER-DEPARTMENTAL MEMORANDUM
Nove.ber 21, 1989
SUBJECT:
RObe1~J'~rrera, City Manager
st~~lett, Public Works Director
Solid Waste Vehicle Bids
TO:
FROM:
Advertised, sealed bids for trash trucks were opened and read on
November 13, 1989. Bid requests were mailed to six area dealers
with three returning bids.
During the budget preparation process in May, 1989, three area
dealers were contacted for estimated prices for two trash trucks
and one trash truck with a picker unit attached. The average
estimated price for trash trucks was $24,000.00 and the truck
plus a picker unit was $50,000.00. The total budgeted for the
three vehicles was $98,000.00.
The low bid received on trash trucks was $37,935.00 each for a
total of $75,870.00 and for the truck w/picker unit $61,195.00.
The total cost of the three vehicles bid was $137,065.00. This
creates a budget shortfall of $39,065.00.
In October, 1989 bids were received on two rear-loading refuse
trucks. The bids were $8,875.00 lower for each unit than the
budgeted amount of $85,000.00. This created an overage of
$17,750.00.
We recommend the purchase of one standard trash truck and one
trash truck w/picker at this time at a total cost of $99,130.00.
The existing picker truck would be converted to a trash truck and
retained for another year. This vehicle is the unit in the best
condition of the three. The cost of the two vehicles will exceed
the amount budgeted by $1,130.00. The shortfall would be covered
by the lower than anticipated cost of the refuse trucks. The
overall effect on the Motor Pool Budget would be an overage of
$16,620.00.
We do not know the reason for the large difference in the
estimated prices given and the actual bid prices. We followed
standard procedures for budget preparation and gave the dealers
the same specifications as those that were eventually bid.
SG/bj
xc: John Joerns, Assistant City Manager
Bill Fitzsimmons, Solid Waste Superintendent
Dick Root, Equipment Services Superintendent
'-
e
e
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
NOVEMBER 16, 1989
TO: Steve Gillett, Director of Public Works
FROM, Louis Rigby, Purchasing Manage~~
SUBJECT: Sealed Bid #0353 - Trash Trucks
Advertised, sealed bids #0353 for trash trucks were opened and
read on November 13, 1989. Bid requests were mailed to six area
dealers with three returning bids.
Attached you will find a bid tabulation and copies of the bids
for your review.
Please submit your recommendation with an agenda request form
by the prescribed time before the next regular council meeting.
If there is a need to delay bringing this bid before council,
please notify me.
LRlgr
Attachment: Bid Tabulation
Bids
xc: Buddy Jacobs, wi attachment
Bill Fitzsimmons, wi attachment
Dick Root, wi attachment
< e e
SEALED BID 110353
TRASH TRUCKS WHITE GMC MORT HALL OLYMPIC
FORD INTERNAT'L
1. TRUCK WITH BRUSH LOADER
GMC FORD NTERNAT L
A. CAB AND CHASSIS TOPKICK F800 4900
PRENTICE PRENTICE I PRENTICE
B. BRUSH LOADER 120 - BC 120 - BC 120 - BC
PRICE 61,195. 62,098. 67,885.
-
2. TRUCK I
A. CAB AND CHASSIS SAME SAME SAME
PRICE (EACH) 37,935. 38.838. 44,067.
..
-
3. DELIVERY 120' 120-150. 90-120
.
. .
-
. . .
e
e
CONSIDER AWARDING BID FOR TRASH TRUCKS - S. Gillett
Motion by
Second by
~
VOTE:
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
FOR
/' Defeated
AGAINST
Tabled
ABSTAIN
e
e
~ FOR CITY COUNCIL AGENDA~
Agenda Date Requested: December 11. 1989
Requested By: steve Gillett pJ Department:
P'!I
XXX Report Resolution
Public Works
Ordinance
Exhibits: 1. Recommendation Memorandum
SUMMARY & RECOMMENDATION
Proposals were requested from five (5) area laboratories for the
performance of sample analyses of the influent, effluent, and sludge at the
wastewater treatment plant. These tests are required by state and federal
regulations to set local limits of the levels of pollutants each industrial
customer is allowed to discharge into the sanitary sewer system of the
city.
The respondents were evaluated as to price, reliability, and references.
The top three respondents were as follows:
1. NDRC Laboratories
2. Professional Service Industries
3. Core Laboratories
$3,740.00
4,955.00
5,370.00
Staff recommends authorization of the required sample analyses of influent,
effluent, and sludge samples by NDRC Laboratories at a cost of Three
Thousand Seven Hundred Forty Dollars ($3,740.00). Sufficient funds were
budgeted in the Wastewater Treatment Division Operating Budget for this
analysis.
Action Required by Council:
Authorize influent, effluent, and sludge analyses at wastewater treatment
plant.performed by NDRC Laboratories at a cost of $3,740.00.
Availability of Funds:
General Fund
Capital Improvement
Other
XXX
Water/Wastewater
General Revenue Sharing
Account Number: 002-806-807-507
Funds Available: -XX-YES ____ NO
Aoproved for City Council Agenda
Q~T,~
Robert T. Herrera
City Manager
\ 1...- <0 -~ ~
DATE
CITY OF LA PORTE
INTER-DEPARTMENTAL MEMORANDUM
November 28, 1989
TO:
SUBJECT:
ROb~~rera, City Manager
ste~G1' le t, Public Works Director
Proposals for Laboratory Testing
FROM:
Federal and state regulations require municipal wastewater
treatment plants to set limits on pollutants present in the
wastewater discharged into the sanitary sewer system by
industries. In order to establish these limits, the plant's
total influent, effluent, and sludge must be tested for priority
pollutant levels. These total pollutant levels are used to
determine the amount each industrial customer is allowed to
discharge into the system. The testing of the samples are beyond
the expertise of the city's personnel and beyond the ranges of
our current equipment.
Five (5) area laboratories were requested to respond with
proposals to perform the required tests. The top three (3)
candidates according to cost, reliability, and references were as
follows:
1. NDRC Laboratories
2. Professional Services Industries
3. Core
$ 3,740.00
4,305.00
5,370.00
We recommend authorization of NDRC Laboratories to perform the
analysis of the required influent, effluent, and sludge samples
at the wastewater treatment plant. Funds were budgeted in the
Wastewater Treatment Division Operating Budget for this
expenditure.
This proposal is for a one-time sample only. We intend to submit
a more detailed RFP, at a later time, to the area labs for the
routine industrial sample analyses required during the course of
the budget year for the operation of the Industrial Waste
Program.
SG/bj
xc: John Joerns, Assistant City Manager
.- -
REOUE~FOR CITY COUNCIL AGENDA ~
,.
~
Agenda Date Requested:
Requested By: J.L. SEASE
12-11-89
111
Department:
FIRE/EMS
,}
x
Report
ReslJlution
Ordinance
Exhibits:
MEMO FROM L. R I G,gy
BID TABULATION SHEET
SUMMARY & RECOMMENDATION
FUNDS ARE ALLOCATED IN THE CURRENT BUDGET TO PURCHASE A CARDIO-
PULMONARY RESUSITATION SYSTEM OR "THUMPER". SPECIFICATIONS WERE PREPARED
AND BIDS REQUESTED. SEALED BIDS #0351 WERE OPENED ON NOVEMBER 13, 1989.
TWO BIDS WERE RECIEVED. RECOMMENDATION IS TO AWARD BID TO LOW BIDDER,
MATRIX MEDICAL IN THE AMOUNT OF $4130.00.
I
, /
Action Required by Council:
APPROVE PURCHASE FROM LOW BIDDER OR RE~8C~ .B~DS.
Availability of Funds:
X General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number:
001-500-517-821
Funds Available:
YES
NO
'/
a
,1. -l, ..-~ ~
DATE
1 ..11rCli.. ...~ n.l::l
.
e
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
NOVEMBER 16, 1989
SUBJECT:
Joe Sease, Fire Chief OV
Louis Rigby, Purchasing Manager~~
Sealed Bid #0351 - Cardiopulmonary Re~usitation System
TO:
FROM:
Advertised, sealed bids #0351 for a cardiopulmonary
resusitation system were opened and read on November 13, 1989. Bid
requests were mailed to three suppliers with two returning bids.
Low bid was submitted by Matrx Medical for $4,130. Attached
you will find a copy of their bid for your review.
-R
Please submit your recommendation with an agenda request form
by the prescribed time before the next regular council meeting.
If there is a need to delay bringing this bid before council,
please notify me.
LR/gr
Attachment: Bid Tabulation
Bid
xc: Ylva Forsten, wi attachment
e e
SEALED BID 110351
CPR SYSTEM DIXIE USA MATRX~~
MEDICAL
MICHIGAN MICHIGAN
1. CPR SYSTEM INSTRUMENTS INSTRUMENTS
2. PRICE 4,252.73 4,130.00
3. DELIVERY . 10 7-10
.
-
.
I
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,
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CITY OF LA PORTE
The foregoing prices shall include all labor. materials, equipment. bailing.
shoring, removal. overhead. profit. insurance, etc.. to cover the finished
work of the several kinds called for.
Bidder understands that the Owner reserves the right to reject any or all
bids and to waive any informalities in the bidding.
The bidder agrees that this bid shall be good and may not be withdrawn for
a period of 30 calendar days after the scheduled closing time for receiving
bids.
Upon receipt of written notice of the acceptance_of this bid. bidder will
execute a formal contract within ten (10) days.
~P_-DISTRIBTUION
Title .
MATRX MEDICAL, INC.
Business
200 GATES RD. BALLENTINE SC 29002
Address and Zip Code
(SEAL - if bid is by a Corporation)
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MICHIGAN INSTRUMENTS, INC.
"THUMPER"
CARDIOPULMONARY RESUSCITATION SYSTEM SPECIFICATIONS
DESCRIPTION
The system must be capable of all of the following:
1. Cardiac compressions and respiratory ventilations as per
most recent American Heart Association standards.
2. Be user adjustable to meet future A.H.A. standards.
3. Deliver 100% oxygen adjustable from 5.0 to 60.0 cm H20
4. Deliver a timed ventilation after every fifth cardiac
compression within an interval, not to exceed 2.0 seconds,
before the next compression begins.
5. Deliver cardiac compressions by a metallic arm that is fully
adjustable to accomodate ALL size patients and must be
rigidly attachable to baseplate.
6. Must have all gauges and controls located on the baseplate,
lateral and diretly adjacent to the patient.
7. System must be capable to utilized from either side of the
pat.ient.
8. System must not exceed 25 lbs.
9. System must include a "soft" cordura carry. case capable of
containing the entire system.
10. System must include a backboard to place the patient in the
correct anatomical position for effective CPR.
11. System must be capable of full operations for 15-30 seconds
after diconnection from main oxygen supply source.
OXYGEN SUPPLY SYSTEM
System must be capable connection to both an on-board and a portable
supply and meet all of the following requirements:
1. Must connect to an on-board supply thru an aircraft type
braided pressure hose.
2. Pressure hose must include male and female quick connect
fittings compatible to an Ohio quick connect wall fitting.
1
3.
Must have a po~ble Mobile Oxygen Carrie~apable of
utilizing two ..,' size oxygen cylinders. ..,
4.
Portable system must also have quick connect fittings and
must be in a rigid, aluminum carrier.
5.
The oxygen regulator on the portable system must have at
least two spare connection plugs foro future use.
6.
Portable system must have a standard oxygen pressure guage.
INFECTION CONTROL
The entire system must be capable of chemical disinfection after
patient usage.
2
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BID PROPOSAL
TO
CITY OF LA PORTE. TEXAS
TO: HONORABLE MAYOR AND COUNCIL FROM: COMPANY MATRX MEDICAL, INC.
CITY OF LA PORTE ADDRESS 200 GATES RD.
LA PORTE. TEXAS CITY BALLENT INE ,).
STATE S.C.
PHONE (8 03) 7 81 - 3 3 7 0
IrEK NO. OF UNIT TOTAL
NO. DESCRIPTION UNITS PRICE PlUCE
1. CARDIOPULMONARY RESUSCITATION SYSTEM 1 4130.00 4130.00
MAKE MICHIGAN INSTRUMENTS
,
MODEL
TX 12000 - THUMPER
TX 100028 ... SOFT CASE
TX 10974-04 - BOARD
TX 10791... 09-ttPtMOC ~~t
TX .1 0411~:01 - OHIO WALL QUICK
~~~J
IT IS UNDERSTOOD AND AGREED THAT THE ABOVE DESCRIBED ITEM. MATERlAL. AND/OR EQUIPMENT
SHALL CARRY THE STANDARD WARRANTY OF THE KANUFACTURER AND BE DELIVERED ON SITE IN
ACCORDANCE WITH THE AtTACKED SPECIFICATIONS IN 7 -1 0 DAYS FOR THE SUM OF 41 30 . 00
DOLLARS. DA Y S ARO
THE UNDERSIGNED CERTIFIES THAT THE BID PRICE CONTAINED IN THE FOREGOING PROPOSAL HAS
BEEN CAREFULLY CHECKED AND IS SUBMItTED IN DUPLICATE AS CORRECT AND FINAL THIS 10
DAY OF NOVEMBER . 1989.
MATRX MEDICAL, INC.
COMPANY
V.P.-DISTRIBUTI
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MEDICAL INC
FORMERL Y COUNTS MEDICAL EQUIPMENT, INC.
November 8, 1989
CITY OF LA PORTE
HARRIS COUNTY, TX.
Ci ty Ha II
604 West Fairmont Parkway
La Porte, Tx. 77571
RE: BID NO. 0351
DATE OF OpENING: 11/13/89
TIME OF OPENING: 4:00 P.M.
Dear Purchasing Agent:
Effective as of October 1, 1989. we will be operating under
the name of Matrx Medical, Inc. Our Federal I.D. Number will
remain the same, 16-1326376. We will continue to conduct
business at our Ballentine. South Carolina office under the new
name of Matrx Medical, Inc.
Enclosed with our bid proposal is a stamped. self-addressed
envelope. We are requesting you send us tabulations on this
solicitation as soon as the information has been compiled.
If bid is awarded to Matrx Medical. Inc.. please furnish us
with the above referenced Bid/Quotation No. on all correspondence
i.e.. Purchase Orders and Bid Tabulations. whether it be by
Zettel' 01' phone.
Thank you for your attention to this matter.
rely.
~~~
. .
. Sable
CONTRACT SALES MANAGER
MATRX MEDICAL. INC. (formerly Counts Medical Equipment)
Enclosure: Return Envelope
JCS/pnd
PO Box 903. Ballentine, S.C. 29002. Telephone 803 -781-3370. Fax 803-781-8729
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crTY OF LA PORTE
The foregoing prices shall include all labor. materials. equipment. bailing.
shoring. removal, overhead, profit, insurance, etc., to cover the finished
work of the several kinds called for.
Bidder understands that the Owner reserves the right to reject any or all
bids and to waive any informalities in the bidding.
The bidder agrees that this bid shall be good and may not be withdrawn for
a period of 30 calendar days after the scheduled closing time for receiving
bids.
Upon receipt of written notice of the acceptance_of this bid, bidder will
execute a formal contract within ten (10) days.
Respectfully submitted:
8Y~'~
~c... \J, Q~,.
Title
b llc" 0 USl<\
Business
TNC
~dB 555tt1 /-J-uus Ta)0~ x~'S '( 1:J '5'.;'
Address and Zip Code
(SEAL - if bid 1s by a Corporation)
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MICHIGAN INSTRUMENTS, INC.
"THUMPER"
CARDIOPULMONARY RESUSCITATION SYSTEM SPECIFICATIONS
DESCRIPTION
The system must be capable of all of the following:
1. Cardiac compressions and respiratory ventilations as per
most recent American Heart Association standards.
2. Be user adjustable to meet future A.H.A. standards.
3. Deliver 100% oxygen adjustable from 5.0 to 60.0 cm H20
4. Deliver a timed ventilation after every fifth cardiac
compression within an interval, not to exceed 2.0 seconds,
before the next compression begins.
5. Deliver cardiac compressions by a metallic arm that is fully
adjustable to accomodate~LL size patients and must be
rigidly attachable to baseplate. ~To 13'12.../1
6. Must have all gauges and controls located on the baseplate,
lateral and diretly adjacent to the patient.
7. System must be capable to utilized from either side of the
patient.
8. System must not exceed 25 lbs.
9. System must include a "soft" cordura carry case capable of
containing the entire system. (000::2. B
10. System must include a backboard to place the patient in the
correct anatomical position for effective CPR. looou3
11. System must be capable of full operations for 15-30 seconds
after diconnection from main oxygen supply source.
OXYGEN SUPPLY SYSTEM
System must be capable connection to both an on-board and a portable
supply and meet all of the following requirements:
1. Must connect to an on-board supply thru an aircraft type
braided pressure hose.
2. Pressure hose must include male and female quick connect
fittings compatible to an Ohio quick connect wall fitting.
I
3..
4.
Must have a por~ble Mobile Oxygen Carrier~~able of
utilizing two '.., size oxygen cylinders. t~()()~
Portable system must also have quick connect fittings and
mus t be in a rigid, al urninurn carri er . J t.J 00 0 /
5. The oxygen regulator on the portable system must have at
least two spare connection plugs foro future use.
6. Portable system must have a standard oxygen pressure guage.
INFECTION CONTROL
The entire system must be capable of chemical disinfection after
patient usage.
2
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BID PROPOSAL
TO
CITY OF LA PORTE. TEXAS
TO:
HONORABLE MAYOR AND COUNCIL
CITY OF LA PORTE
LA PORTE. TEXAS
FROM:
COMPANY. ~ ',- ~',- ~ usA -:ItVC--
ADDRESS ~CJB 56'5lfCf
CITY t-tuu. s, I ( !"r\.J
STATE "z ~$ 1-'& S--:;
PHONE ~) 3 Lf 7 - '34- q tj
ITEM NO. OF .. UNIT TOTAL
NO. DESCRIPTION UNITS PRICE PRICE
1. CARDIOPULMONARY RESUSCITATION SYSTEM 1 '-l ;)'5~.7 3 t.125:2.-73
..... ~.
MAKE ,C('l~ -rY'1~~~-ts
-..),-
MODEL lD 0':)
\~
~~~
IT IS UNDERSTOOD AND AGREED THAT THE ABOVE DESCRIBED ITEM, HATER!AL, AND/OR EQUIPMENT
SHALL CARRY THE STANDARD WARRANTY OF THE MANUFACTURER AND BE DELIVERED ON SITE IN
ACCORDANCE WITH THE ATTACHED SPECIFICATIONS IN I n DAYS FOR THE SUM OF 4 ~ '5 :;). f 3
DOLLARS.
THE UNDERSIGNED CERTIFIES THAT THE BID PR.ICE CONTAINED IN THE FOREGOING PROPOSAL HAS
BEEN CAREFULLY CHECKED AND IS SUBMITTED IN DUPLICATE AS CORRECT AND FINAL THIS '1
DAY OF (\J()\I~ . 19J!B
D IX ~ LlSft
COMPANY
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
DECEMBER 11. 1989
Requested By:
STAN SHERWOOD
Department: PARKS & RECREATION
x
Report
Resolution Ordinance
Exhibits:
1. BID TABULATION FOR FOLDING TABLES.
2. MEMO FROM PURCHASING AGENT REGARDING FOLDING TABLES.
SUMMARY & RECOMMENDATION
SEALED BIDS 10354 FOR FOLDING TABLES (35 RECTANGULAR FOLDING TABLES, 20
ROUND FOLDING TABLES) WERE OPENED ON DECEMBER 4, 1989. INVITATIONS FOR
BIDDING THESE TABLES WERE MAILED TO NINE SUPPLIERS WITH THREE RETURNING
BIDS.
BRYAN EQUIPMENT CO, INC. SUBMITTED THE LOW BID IN THE AMOUNT OF $7,432.50.
HOWEVER, THE BID RECEIVED FROM BRYAN EQUIPMENT CO., INC. WAS SIGNIFICANTLY
HIGHER THAN A VERBAL QUOTE WE HAD RECEIVED EARLIER. THEREFORE, WE ARE NOW
REQUESTING 31 RECTANGULAR FOLDING TABLES INSTEAD OF 35 WHICH WILL REDUCE
THE TOTAL COST FROM $7,432.50 TO $7,010.50.
SYLVAN BEACH CONVENTION CENTER'S BUDGET WAS $3,800.00 FOR ROUND FOLDING
TABLES. RECREATION'S BUDGET FOR FOLDING TABLES WAS $3,340.00. BIDS CAME
IN AT $187.00 EACH FOR ROUND TABLES ($187.00 X 20 = $3,740.00) AND $105.50
EACH FOR RECTANGULAR TABLES ($105.50 X 31 = $3,270.50).
SYLVAN BEACH CONVENTION CENTER IS UNDER BUDGET IN THE AMOUNT OF $60.00.
RECREATION IS UNDER BUDGET IN THE AMOUNT OF $69.50.
Action Required by Council:
APPROVAL OF BRYAN EQUIPMENT CO., INC.'S BID FOR THE FOLDING
TABLES IN THE AMOUNT OF $7,010.50.
Availability of Funds:
General Fund Water/Wastewater
X Capital Improvement General Revenue Sharing
Other - Federal Revenue Sharing
$3,740.00
Account Number: 008-800-803-821 Funds Available: X YES NO
$3,270.50
Account Number: 001-800-801-821 Funds Available: X YES NO
Aooroved for City Council Agenda
~
Robert T. Herrera
City Manager
_ttl ~ {8''1
Date
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
DECEMBER 5, 1989
Stan Sherwood, Director of Parks & Recreation
Louis Rigby, Purchasing Manage~~~
SUBJECT: Sealed Bid #0354 - Folding Tabl~s
TO:
FROM:
Advertised, sealed bids #0354 for folding tables were opened
and read on December 4, 1989. Bid requests were mailed to nine
suppliers with .three returning bids.
Low bid meeting specifications was submitted by Bryan
Equipment Co., Inc. Total cost for 35 rectangular tables and 20
round tables would be $7,432.50 with a 60 day delivery.
Please submit your recommendation with an agenda request form
by the prescribed time before the next regular counCl~ meeting.
If there is a need to delay bringing this bid before council,
please notify me.
LRlgr
Attachment: Bid Tabulation
xc: Tim O'Connor, wi attachment
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SEALED BID 110354
FOLDING TABLES BRYAN SOUTHERN BAY SHORE
EQUIPMENT ALUMINUM OFFICE
COMPANY SUPPLY
I. RECTANGULAR FOLDING TABLES
1 30" x 72" 105.50 127.69 137.88
II. ROUND FOLDING TABLES
1. 72" 187.00 278.69 241. 73 -
'T'rl'T'AT. 7,432.50 10,042.95 9,660.40
I I
DELIVERY IN DAYS 60 45 30 I
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CONSENT AGENDA - ANY ITEM MAY BE REMOVED BY A COUNCILPERSON FOR
DISCUSSION
A. CONSIDER AWARDING CONTRACT FOR LABORATORY TESTING - S. Gillett
B. CONSIDER AWARDING BID FOR CARDIOPULMONAHY RESUSCITATION
EQUIPMENT - J. Sease
C. CONSIDER AWARDING BID FOR FOLDING TABLES - S. SherI/lOad
Motion by
Second by
cu~
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FOR
AGAINST
ABsrrAIN
VOTE:
Waters
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
~Defeated
Tabled
.
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COUNCIL ACTION
WATERS:
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