HomeMy WebLinkAbout1990-05-21 Special Called Meeting La Porte City Council
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MINUTES OF THE SPECIAL CALLED MEETING
LA PORTE CITY COUNCIL
MAY 21, 1990
1. The meeting was called to order by Mayor Malone at 6:00 P.M.
Members of ci tv Council Present: Mayor Norman Malone,
Councilpersons Guy Sutherland, Mike Cooper, Ed Matuszak, Bob
McLaughlin, Alton Porter, Deotis Gay, B. Don Skelton, Jerry
Clarke
Members of citv Council Absent: None
Members of ci tv Staff Present: ci ty Manager Bob Herrera, City
Attorney Knox Askins, City Secretary Cherie Black, Assistant
City Manager John Joerns, Assistant to the City Manager Janie
Bais, Police Chief Charles Smith, Director of Parks and
Recreation Stan Sherwood, Purchasing Manager/Human Resources
Manager Louis Rigby, Finance Director Jeff Litchfield,
Director of Community Development Joel Albrecht, MIS Manager
Larry Mabe
Others Present: Pat Menard and representatives from Revenue
Collections department; KPMG Peat Marwick representatives;
John Black, Bayshore Sun; 20 citizens
2. The invocation was given by Councilperson Skelton.
3. Council considered approving the minutes of the Special Called
meeting held May 7, 1990.
Motion was made bv Counciloerson Skelton to aporove the May
7 minutes as oresented. Second by Councilperson Porter. The
motion carried, 9 ayes and 0 nays.
Ayes:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Skelton, Clarke
Malone
None
Matuszak,
and Mayor
Nays:
4. Mayor Malone named Pat Menard of the Revenue Collections
department as Employee of the Quarter for March, April and
May, 1990. Pat was presented with a plaque.
5. Finance Director Jeff Litchfield presented Council with the
1989 Comprehensive Annual Financial Report and briefly
reviewed it for Council. He then introduced the auditors, Bud
Gesinger and Brenda Justice. Mr. Gesinger addressed Council
to express his pleasure at working with the City again.
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Minutes, Called Regular Meeting
La Porte City Council
May 21, 1990, Page 2
6. The following citizens addressed Council: (1) Mr. Eugene
Abbott, regarding sanitary sewer service to a business outside
La Porte City Limits; (2) Mr. Charlie Hinds, requesting a cap
be put on the spending of funds to fight Houston Chemical
Services permit application and to report that he had
contacted the County and sidewalks were being put in from
Valley View to the intermediate school; (3) Ms. Diwanna
Zapalac, requesting that the city look into recycling and
requesting a committee to study the issue be formed; (4) Mr.
Gerald Kudla, thanking Council for their work done to oppose
the incinerator; (5) Ms. Jodie Seeger, requesting recycling
be considered and encouraging Council to continue opposing the
HCS permit application; (6) Ms. Lisa Honeycutt, asking for
help with a tree located in front of La Porte Hardware; (7)
Ms. Jo Davis, representing citizens for a Quality Environment,
thanking Council for their work to oppose HCS permit
application and urging that they continue to do so.
At this time, Council adjourned into executive session at 6:28
P.M. to discuss two items: (1) Legal - Meet with attorney to
receive report regarding Houston Chemical Services,
Inc./Southern Ionics, Inc.; (2) Conference - Meet with city
Manager regarding agreement for temporary sanitary sewer
service by and between the City of La Porte and Abbott
Development Company. Council returned to the table at 8:03
P.M.
7. Council considered an ordinance approving and authorizing an
agreement for temporary sanitary sewer service by and between
the City of La Porte and Abbott Development Corporation. This
ordinance had been tabled at the meeting of April 23 by
Councilperson Porter.
Motion was made bv Councilperson Porter to bring this
ordinance back to the table. Second by Councilperson Skelton.
The motion carried, 9 ayes and 0 nays.
Nays:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Skelton, Clarke
Malone
None
Matuszak,
and Mayor
Ayes:
This item had been discussed in executive session in regard
to Mr. Abbott's report and review of the letter from the City
of Deer Park's city Manager, Ron Crabtree. No action was
taken, but the City Manager was directed to visit with the
Deer Park City Manager regarding the agreement.
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Minutes, Called Regular Meeting
La Porte City Council
May 21, 1990, Page 3
Mr. Herrera will visit with Mr. Abbott. The City Council
asked that the information provided to Mr. Abbott include:
(1) that we will seek restitution for any back charges that
are due the City of La Porte; (2) that the City Manager of La
Porte visit with the City Manager of Deer Park and develop an
interlocal agreement whereby services can be provided to the
two businesses that Mr. Abbott is seeking service for; (3) we
will seriously entertain a contract with Mr. Abbott for him
to tie on to the existing four-inch line for sewer services
for a period of two years, and we include language (in the
contract) that would limit the amount of flow through the
four-inch line going to the City of La Porte.
8. Council considered an ordinance amending Ordinance 1000,
designating the areas where beer for consumption on the
premises may be sold and prohibiting the sale elsewhere.
The City Attorney read: ORDINANCE 1000-Z - AN ORDINANCE
AMENDING ORDINANCE NO. 1000 OF THE CITY OF LA PORTE, TEXAS,
DESIGNATING THE AREAS WHERE BEER FOR CONSUMPTION ON PREMISES
MAY BE SOLD AND PROHIBITING THE SALE ELSEWHERE; PROVIDING FOR
HOURS OF OPENING AND CLOSING; DEFINING THE SOURCE OF
AUTHORITY; PROVIDING A SAVINGS CLAUSE; PROVIDING THAT NO
LICENSE SHALL BE ISSUED EXCEPT FOR THE AREAS HEREIN
DESIGNATED; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE HEREOF. (This ordinance was for Kathy's Pizza.)
Motion was made by Councilperson Clarke to adopt Ordinance
1000-Z as read bv the city Attorney. Second by Councilperson
Porter. The motion carried, 8 ayes, 0 nays, 1 abstain.
Ayes: Councilpersons Sutherland, Cooper, Matuszak,
McLaughlin, Porter, Gay, Clarke and Mayor Malone
Nays: None
Abstain: Councilperson Skelton
9. Council considered an ordinance naming a Mayor Pro Tem.
Mavor Malone
consideration
Matuszak.
submitted Councilperson Alton Porter for
as Mavor Pro Tem. Second by Councilperson
The City Attorney read: ORDINANCE 1702 - AN ORDINANCE
APPOINTING A MEMBER OF THE CITY COUNCIL TO SERVE AS MAYOR PRO
TEM OF THE CITY OF LA PORTE, FOR THE TERM MAY 21, 1990, UNTIL
MAY 20, 1991; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
AND PROVIDING AN EFFECTIVE DATE HEREOF.
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Minutes, Called Regular Meeting
La Porte City Council
May 21, 1990, Page 4
The vote was taken, and Ordinance 1702 carried, 9 ayes and 0
nays.
Nays:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Skelton, Clarke
Malone
None
Matuszak,
and Mayor
Ayes:
10. Council considered an ordinance establishing rates and hours
available for rentals for use of recreation centers.
The ordinance was amended by Council as follows: In section
1, wording was removed and will now read "Facilities may not
be rented on the following Holidays"; in section 2, part A,
the first descriptive sentence was removed and the second
sentence will now read "This would apply to exhibits, shows,
demonstrations, seminars and other civic activities for which
an admission fee is not charged, nor funds raised."
The City Attorney read: ORDINANCE 1703, AS AMENDED - AN
ORDINANCE ESTABLISHING THE RATES AND HOURS AVAILABLE FOR
RENTALS FOR THE USE OF THE EVELYN KENNEDY CIVIC CENTER, JENNIE
RILEY RECREATION CENTER, CHARLES WALKER ANNEX AND THE FAIRMONT
RECREATION CENTER; FINDING COMPLIANCE WITH THE OPEN MEETINGS
LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made bv Counciloerson Coooer to adopt Ordinance
1703 as amended. Second by Councilperson Sutherland. The
motion carried, 9 ayes and 0 nays.
Nays:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Skelton, Clarke
Malone
None
Matuszak,
and Mayor
Ayes:
11. Council considered an ordinance regulating burglary and
robbery alarm systems in the City of La Porte.
Motion was made bv councilperson Sutherland to table this
item. Second by Councilperson Clarke. The motion carried,
9 ayes and 0 nays.
Ayes:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Skelton, Clarke
Malone
None
Matuszak,
and Mayor
Nays:
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Minutes, Called Regular Meeting
La Porte City Council
May 21, 1990, Page 5
12. Council considered addition of one position to the Criminal
Investigation Division and approval of ordinance to amend the
present budget.
The City Attorney read: ORDINANCE 1705 - AN ORDINANCE
AMENDING THE BUDGET OF THE CITY OF LA PORTE, TEXAS, FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 1989, AND ENDING SEPTEMBER
30, 1990, BY ADDING A CERTAIN POLICE PERSONNEL POSITION.
Motion was made by Councilperson Skelton to adopt Ordinance
1705 as read bY the City Attorney. Second by Councilperson
Porter. The motion carried, 9 ayes and 0 nays.
Nays:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Skelton, Clarke
Malone
None
Matuszak,
and Mayor
Ayes:
13. Council considered an ordinance making certain findings of
fact under provisions of S.B. 336, Texas Local Government
Code.
Motion was made by Councilperson Porter to table this item.
Second by Councilperson Skelton. The motion carried, 9 ayes
and 0 nays.
Ayes:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Skelton, Clarke
Malone
None
Matuszak,
and Mayor
Nays:
14. Workshop Item: Discuss Providing an employee assistance
program for city employees.
Human Resources Manager Louis Rigby addressed Council
regarding this item. He explained why such a program is
necessary and reviewed a proposed assistance program aimed at
helping employees and their dependents with many types of
problems at a very reasonable cost to the City and no cost to
the employee.
15. Council considered an ordinance approving an employee
assistance program and approving entering into an agreement
with Human Affairs International.
The City Attorney read: ORDINANCE 1707 - AN ORDINANCE
APPROVING AND AUTHORIZING A CONTRACT FOR AN EMPLOYEES
ASSISTANCE PROGRAM BY AND BETWEEN THE CITY OF LA PORTE, TEXAS,
AND HUMAN AFFAIRS INTERNATIONAL, INC.; MAKING VARIOUS FINDINGS
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Minutes, Called Regular Meeting
La Porte City Council
May 21, 1990, Page 6
AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE
WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE
HEREOF.
Motion was made bY Councilperson Gay to adopt Ordinance 1707
as read by the City Attorney. Second by Councilperson Clarke.
The motion carried, 8 ayes and 1 nay.
Nays:
Councilpersons Sutherland, Cooper, Matuszak, Porter,
Gay, Skelton, Clarke and Mayor Malone
Councilperson McLaughlin
Ayes:
16. Council considered approving award for purchase and
installation of uninterruptable power supply for Data General
computer.
Motion was made bY Councilperson Skelton to award the purchase
and installation of uninterruptable power supplY for Data
General computer to Data General Direct in the amount of
$21.583.50. Second by Councilperson Matuszak. The motion
carried, 9 ayes and 0 nays.
Ayes:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Skelton, Clarke
Malone
None
Matuszak,
and Mayor
Nays:
17. Council considered approving the award of contract for water
line crossings on Broadway (Loop 410) at Fairmont Parkway and
"G" Street.
Motion was made by Councilperson Matuszak to award the
contract for water line crossings on Broadway at Fairmont
Parkway and "G" Street to Hubco. in the amount of $20.929.00.
Second by Councilperson Sutherland. The motion carried, 9
ayes and 0 nays.
Nays:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Skelton, Clarke
Malone
None
Matuszak,
and Mayor
Ayes:
18. Council transfer of funds from general fund contingency
account, and ratify and confirm budget amendment.
Motion was made bY Councilperson Matuszak to approve transfer
of funds in the amount of $100.000.00 from the General Fund
Continqency Account to other professional services account in
the leqal division. and to ratify and confirm the $180.000.00
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Minutes, Called Regular Meeting
La Porte City Council
May 21, 1990, Page 7
Budqet Amendment regardinq enqagement of orofessional
consultants. aooroved in the December 1988 city Council
minutes. Second by Councilperson McLaughlin. The motion
carried, 8 ayes and 1 nay.
Nays:
Councilpersons Sutherland, Cooper, Matuszak,
McLaughlin, Porter, Skelton, Clarke and Mayor Malone
Councilperson Gay
Ayes:
The Mayor stated that Council had met in executive session
with Brent Ryan and Charles Dippel to receive a report on
Southern IonicsjHouston Chemical Services, and that no action
was taken at that time.
19. Administrative Reports
ci ty Manager Bob Herrera called attention to a memorandum
received from Finance Director Jeff Litchfield, informing him
that another member needs to be appointed to the Audit
Committee due to member Betty Waters not seeking reelection.
Motion was made bv councilperson Clarke that Counciloerson
McLauqhlin be aopointed to the Auditinq Committee. Second by
Councilperson Porter. The motion carried, 9 ayes and 0 nays.
Nays:
Councilpersons Sutherland, Cooper, Matuszak,
McLaughlin, Porter, Gay, Skelton, Clarke and Mayor
Malone
None
Ayes:
The City Manager thanked council, on behalf of the City
employees, for participating in and supporting the annual
picnic.
20. Councilpersons Sutherland, Cooper, Matuszak, McLaughlin,
Porter, Gay, Skelton, Clarke and Mayor Malone brought items
to Council's attention.
Councilperson Sutherland stated, for the record, that he is
strongly opposed to the incinerator, and wished to make that
clear at the start of his term of office.
21. The executive session had already been addressed.
22. There being no further business to come before the Council,
the meeting was duly adjourned at 9:48 P.M.
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Minutes, Called Regular Meeting
La Porte City Council
May 21, 1990, Page 8
Respectfully submitted:
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Cherie Black, City Secretary
Passed & Approved this the
11th day of June, 1990
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,MINUTES OF THE SPECIAL CALLED MEETING
LA PORTE CITY COUNCIL
MAY 7, 1990
1.
The meeting was called to order by Mayor Malone at 6:00 P.M.
Members of city Council Present: Mayor Norman Malone,
councilpersons Betty Waters, Mike Cooper, Ed Matuszak, ,Alton
Porter, Deotis Gay, B. Don Skelton, Jerry Clarke
Members of city Council Absent: Councilperson Bob McLaughlin
Members of City Staff Present: City Manager Bob Herrera, City
Attorney Knox Askins, City Secretary Cherie Black, Assistant
to the City Manager Janie Bais, Director of Public Works 'Steve
Gillett, Purchasing .Manager/Human Resources Manager Louis
Rigby, Fire Chief Joe Sease, Polige Chief Charles Smith,
Director of Finance Jeff Litchfield, Finance Officer Linda
Waugh
Others Present: John Black, Bayshore Sun; 12 citizens
2.
The invocation was given by Mayor Malone.
3 .
Council considered approving the minutes of the regular
meeting of Council held April 23, 1990.
Motion was made by Councilperson Skelton to approve the April
23 minutes as presented. Second by Councilperson Cooper. The
motion carried, 8 ayes and 0 nays.
Ayes:
Councilpersons Waters, Cooper, Matuszak, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Nays:
4.
The Mayor proclaimed May 13 as Special Olympics Day.
5.
Council canvassed the results of the May 5 election and
considered an ordinance declaring the results of the election.
'rhe City Attorney read: ORDINANCE 1698 AN ORDINANCE
DECLARING THE RESULTS OF THE ELECTION HELD IN THE CITY OF LA
PORTE ON MAY 5, 1990, FOR THE ELECTION OF COUNCILPERSON AT
LARGE, POSITION B; COUNCILPERSON, DISTRICT 1; AND A
COUNCILPERSON, DISTRICT 6; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
The ordinance named the following persons as
Councilperson at Large, position B
Councilperson, District 1 - Guy Sutherland;
District 6 - E. G. "Jerry" Clarke.
being elected:
Al ton Porter,;
Councilperson,
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Minutes, Special Called Meeting
La Porte City Council
May 7, 1990, Page 2
Motion was made by Council person Waters to adopt Ordinance
1698 as read by the City Attorney. Second by Councilperson
Cooper. The motion carried, 8 ayes and 0 nays.
Ayes:
Councilpersons Waters, Cooper, Matuszak, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Nays:
Mayor Malone the gave the Oath of Office to the newly elected
councilpersons and they took their seats at the Council table.
Their Certificates of Election were presented to them by the
city Secretary.
6. Council considered an ordinance declaring results of a charter
amendment election held in the City of La Porte on May 5,
1990.
The city Attorney read: ORDINANCE 1699 - AN ORDINANCE
DECLARING THE RESULTS OF A CHARTER AMENDMENT ELECTION HELD IN
THE CITY OF LA PORTE ON MAY 5, 1990; FINDING COMPLIANCE WITH
THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
The Ordinance declared that the Charter amendment had passed,
286 for and 141 against.
Motion was made by Councilperson Skelton to ado?t Ordinance
1699 as read by the city Attorney. Second by Councilperson
Clarke. The motion carried, 8 ayes and 0 nays.
Ayes:
Councilpersons Sutherland, Cooper, Matuszak, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Nays:
7. The Mayor called outgoing Councilperson Betty Waters to come
forward. He then read a proclamation, signed by all members
of the city Council, wishing Betty all the best in the future.
He then presented her with a plaque in appreciation of her
untiring service to the City.
Mrs. Waters addressed each member of Council with words of
wisdom and encouragement for their future endeavors.
8. The following persons addressed Council: Charlie Hinds, to
request sidewalks on "L" Street for use of students at Lomax
Elementary and Lomax Jr. High; Pat Muston, to briefly review
the Visions '89 report and ask for commitment and guidance
from the City.
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Minutes, Special Called Meeting
La Porte City Council
May 7, 1990, Page 3
9.
Council considered an ordinance granting the city Manager
general authority to contract for expenditures without further
approval of city Council for budgeted items not exceeding
$5,000.00.
The City Attorney read: ORDINANCE 1700 - AN ORDINANCE
GRANTING THE CITY MANAGER GENERAL AUTHORITY TO CONTRACT FOR
EXPENDITURES WITHOUT FURTHER. APPROVAL OF CITY COUNCIL FOR
BUDGETED ITEMS NOT EXCEEDING $5,000.00; FINDING COMPLIANCE
WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE
HEREOF.
Motion was made by Council person Cooper to adopt Ordinance
1700 as read by the city Attorney. Second by Councilperson
Clarke. The motion carried, 8 ayes and 0 nays.
Ayes:
Councilpersons Sutherland, Cooper, Matuszak, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Nays:
10. Council considered an ordinance establishing speed limits
during construction on a portion of SH 225 within the
corporate limits of the City of La Porte.
The City Attorney read: ORDINANCE 1701 - AN ORDINANCE
ESTABLISHING SPEED LIMITS DURING CONSTRUCTION ON A PORTION OF
SH 225 WITHIN THE CORPORATE LIMITS OF LA PORTE AND PROVIDING
A PENALTY FOR THE VIOLATION THEREOF.
Motion was made by Councilperson Skelton to adopt Ordinance
1701 as read bY the City Attorney. Second by Councilperson
Porter. The motion carried, 8 ayes and 0 nays.
Ayes:
Councilpersons Sutherland, Cooper, Matuszak, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Nays:
11. Council considered an ordinance amending Ordinance 1644,
establishing rates for use of municipal swimming pools and
hours of operation for municipal swimming pools.
The City Attorney read: ORDINANCE 1644-A - AN ORDINANCE
ESTABLISHING THE RATES FOR THE USE OF THE MUNICIPAL SWIMMING
POOLS AND THE HOURS OF OPERATION FOR THE MUNICIPAL SWIMMING
POOLS.
Motion was made bY councilperson Porter to adopt Ordinance
1644-A as read by the city Attorney. Second by Councilperson
Cooper. The motion carried, 8 ayes and 0 nays.
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Minutes, Special Called Meeting
La Porte City Council
May 7, 1990, Page 4
Ayes:
Councilpersons Sutherland, Cooper, Matuszak, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Nays:
12. Council considered awarding a bid for plastic bags.
Motion was made by Council person Clarke to award the bid for
plastic baqs to Bemis Company, in the amount of $0.447 per
pound, total contract amount of $69,403.50. Second by
councilperson Sutherland. The motion carried, 8 ayes and 0
nays.
Ayes:
Councilpersons Sutherland, Cooper, Matuszak, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Nays:
13. Council considered authorizing purchase of an ambulance
through H-GAC.
Motion was made by Councilperson Skelton to approve the
purchase of an ambulance throuqh H-GAC. Second by
Councilperson Clarke. The motion carried, 8 ayes and 0 nays.
Ayes:
Councilpersons Sutherland, Cooper, Matuszak, Porter,
Gay, Skelton, Clarke and Mayor Malone
None
Nays:
14. Administrative Reports: The City Manager addressed the fact
that the 100th birthday of the founding of La Porte will be
in 1992, and that a committee needs to be appointed to begin
planning the celebration. Mr. Herrera also congratulated Guy
Sutherland on his election to council, and welcomed him
aboard.
15. Council Action: Councilpersons Sutherland, Cooper, Matuszak,
Porter, Gay, Skelton, Clarke and Mayor Malone brought items
to Council's attention.
16. There was no executive session.
17. There being no further business to come before the council,
the meeting was duly adjourned at 7:43 P.M.
Respectfully submitted:
:1-
Cherie Black, City Secretary
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Minutes, Special Called Meeting
La Porte City Council
May 7, 1990, Page 5
Passed & Approved this the
21st day of May, 1990
Norman L. Malone, Mayor
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
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TO:
FROM:
"Employe
Quarter" Committee
ssis~ant City Ma~ag~~_
d, Dlrector of Flna~/
John Joe
Jeff Litc
DATE:
SUBJECT: Nomination of Pat Menard for Employee of the Quarter
Pat Menard is the Senior Customer Service Clerk in the Revenue Collections
Division. She has been a loyal employee of the City for 10 years. She has a
difficult job in that the majority of her contact is with utility customers
that either have problems with their bills or are unable to pay their bills.
It is a job that would bring most people down but Pat is able to listen to the
constant succession of complaints and is able to maintain a positive attitude
and to keep things in their proper perspective. She is in a position where it
is impossible to make every customer happy, however, we believe that she
treats each and every customer equally and fairly.
During the last quarter, Pat has been the major player in the conversion of
the Utility Billing Software and the successful installation of the ITRON
meter reading devices. Without her vast knowledge and initiative, the
conversion would have been a much tougher project. She expended countless
hours analyzing the system and discovering problems. There is no such thing
as an easy conversion and this definitely was more difficult than most. There
were all sorts of special problems that cropped up and Pat attacked each one
with patience and diligence. This project followed two crises situations that
occurred in the prior quarter. Those crises situations were the complete loss
of a months activity of Utility Billing data and the impact of the December
freeze. Pat never lost faith during any of the crises situations and devoted
many hours to a successful recovery of the Utility Billing Crash. We are very
proud and fortunate to have her as an employee of the City.
A good example of Pat's abilities was seen during the week of March 12, 1990.
Because of turnover in the office, both Customer Service Clerk positions were
vacant that week and she was having to run the office with the use of
temporaries. Also during that week we were in the process of installing the
new Utility Billing Software and she was having to expend considerable effort
in analyzing the new software and determining it's impact on our operation.
This project was done in connection with her taking the time to respond to
those customers that had to have an answer to their question immediately. Pat
was able to perform all functions that week at a level that was above that
which should be expected from her position.
Both John and I are extremely proud to have an employee of Pat's caliber
working with us in our effort to make the City of La Porte the best City in
the state.
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DATE: ~2/-70
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:i:,~; .'~ REOUEST.R CITY COUNCIL AGENDA IT4t
J~=J~============================================================================
'l~g~Hda Date Requested: A r' 23 1990
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;::~eqliested By: John Joern Department: Administration
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~f :~ X Report Resolution Ordinance
IjX~~bits: 1. Draft Agreeme t for temporary sanitary sewer service outside city
'I i:!~S Limits
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Li I S~MMARY & ~ECOMMENDl\.TroN
i' \: hi; Several weeks ago Cl ty Councll heard from Eugene Abbott, of Abbott
i','evi;ilopment, requesting sanitary sewer service to two proposed buildings being
)ev~).oped within the Deer Park city limits. At that meeting there was some
14i~~ussion about several businesses in Deer Park that were receiving one or both
~tffijities (water and sewer) from La Porte. Prior to consideration of Mr. Abbott's
'l~eqU-est, Council directed staff to develop an agreement with Abbott Development
~ha~addresses payment for past services provided by the city.
./;: ;~i The workshop tonight will focus only on buildings owned or developed by
Ii"~ "bbott Development and the pending request for service to the two new buildings.
:.! ,i' utilizing materials provided by Abbott Development and Deer Park along with
',...'........eve......ral key assumptions, staff developed a table summarizing past utility services
;,rovide to Abbott Development. This table is provided as an attachment. After
:'omi;deting this study staff drafted an agreement for Council's consideration. The
i 'ain features of that agreement are:
. ~ :..-
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- requires payment for prior years service.
- requires Abbott Development to pay 150% of La Porte's
current utility rate.
. ~ ;-:
requires customer to be bound by all applicable
ordinances of the city relative to furnishing of utilities.
requires Industrial Waste permit applications.
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establishes the limits of City of La Porte maintenance.
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_ requires Abbott Development to pursue future utility service with
the City of Deer Park.
_ establishes a term of one year with an option for two consecutive
years.
',I, ,f- This proposed agreement addresses only the request for sanitary sewer
'1IerNJce to two new buildings and payment for past services provided to Abbott
(:'ev1~Qopment. The administration plans to contact all other businesses in Deer Park
I: 'ec:~[iv~ng uti.lities fr,?m the city: We wi,ll pursue agreeme,nt.s with thos.e businesses
ihqrg wlII brlng them lnto compllance wlth La Porte pollcles. We wlII keep you
: !nf9:rmed of our progress in deal ing with these business.
JI'~cJt~on Required by Council: Consider approving agreement with Abbott Development
,,II, :orji~provision of temporary sanitary sewer service.
\i:lJ,l=~f.============================================================================
lii':~al::hability of Funds: N/A
ll~ ~ Gen~ral Fund water/Wastewater .
!ii: ;~ Capl tal Improvement General Revenue Sharlng
'Ii ;p; Other (None required)
:'~5~~~~_~~~~=:~_______________~~~~~_~~~~:~~:=~--=-~~~--=-~~-------------------
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council A end a
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ORDINANCE NO. 1697
AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT FOR TEMPORARY
SANITARY SEWER SERVICE BY AND BETWEEN THE CITY OF LA PORTE, TEXAS
AND ABBOTT DEVELOPMENT CORPORATION; MAKING VARIOUS FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes the
contract, agreement or other undertaking described in the title of
this ordinance, in substantially the form as shown in the document
which is attached hereto and incorporated herein by this reference.
The Mayor is hereby authorized to execute such document and all
related documents on behalf of the City of La Porte. The City
Secretary is hereby authorized to attest to all such signatures and
to affix the seal of the City to all such documents.
Section 2.
The City Council officially finds, determines,
recites and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Article 6252-17, Texas Revised
Civil Statutes Annotated; and that this meeting ha~ been open to the
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public as required by law at all times during which this ordinance
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and the subject matter thereof has been discussed, considered and
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formally acted upon. The City Council further ratifies, approves
and confirms such written notice and the contents and posting
thereof.
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 21st day of May, 1990.
CITY OF LA PORTE
BY
Nor ma nL-:- M a lone;-- Mayo r-
ATTEST:
Cherie Black
City Secretary
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Knox W. Askins
City Attorney
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THE STATE OF TEXAS
COUNTY OF HARRIS
AGREEMENT
This Agreement made and entered into by and between the CITY
OF LA PORTE, a municipal corporation, hereinafter referred to as
"CITY," and ABBOTT DEVELOPMENT CORPORATION, a corporation,
hereinafter referred to as "ABBOTT DEVELOPMENT,"
WITNESSETH:
I
ABBOTT DEVELOPMENT is outside the Corporate Limits of La Porte
and is desirous of receiving temporary sanitary sewer service from
the CITY for usual human domestic uses and not for use for
industrial processes of any kind. For and in consideration of
temporary sewer service provided by CITY, the parties hereto agree
as follows, to wit:
II
All expenses of the installation and maintenance of the tap
and service line shall be paid by ABBOTT DEVELOPMENT at the expense
of ABBOTT DEVELOPMENT, and shall be ABBOTT DEVELOPMENT's sole
maintenance responsibility thereafter. CITY shall have the right
of prior review and approval of ABBOTT DEVELOPMENT's plans and
specifications for the project.
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ABBOTT DEVELOPMENT has made the following representations to
CITY
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for utility service,
upon which
needs
as
representations CITY has relied in entering into this Agreement,
to-wit:
Average day demand
700 gallons per day
Peak day demand
1000 gallons per day
Peak hourly demand
125 gallons per hour
IV
ABBOTT DEVELOPMENT has filed with CITY, a site plan (Exhibit A,
attached) showing the two buildings to be furnished temporary sewer
service.
The temporary sanitary sewer service anticipated by this
contract shall be for those two facilities only.
No additional
i~ services, expansions etc, shall be provided without a separate
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written agreement.
V
within thirty (30) days of execution of this Agreement ABBOTT
DEVELOPMENT shall submit an industrial waste application for the
two buildings shown on Exhibit A.
VI
CITY has determined that adequate facilities are available to
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treat the sanitary sewer demands presented in section III.
However, because of multiple customers served by one four inch (4")
service line, ABBOTT DEVELOPMENT agrees to the terms further
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described in section VIII of this agreement.
In addition ABBOTT
DEVELOPMENT shall agree to:
(a) All plumbing installed by ABBOTT DEVELOPMENT
in respect to said tap and service line, shall
meet all applicable state of Texas and CITY
plumbing code requirements. CITY plumbing
inspectors shall have the right to inspect any
and all work related to the furnishing of
sanitary sewer service.
(b) ABBOTT DEVELOPMENT agrees that it shall be
bound by all applicable ordinances of CITY,
relative to the furnishing of domestic water
and sewer, as applicable, to customers within
the corporate limits of CITY.
(c) ABBOTT DEVELOPMENT promises and agrees to pay
to CITY, one hundred fifty per cent (150%) of
CITY's current sewer rate, as said sewer rate
shall be established from time to time by City
Council of CITY, for users within the
corporate limits of CITY. The billings shall
be based on actual water consumption and
verified by meter readings taken by City of La
Porte.
(d) ABBOTT DEVELOPMENT hereby grants limited access
to CITY to enter upon premises, identified in
Exhibit A, to read the water meters for
purposes of. calculating the sanitary sewer
service charge, and for inspection purposes.
(e) Each building service identified in
Exhibit A shall have separate water meters
installed, at no expense to CITY, to allow for
the computation of the sanitary sewer service
charge
VII
Prior to receiving the temporary utility service to the
buildings shown on Exhibit A, ABBOTT DEVELOPMENT shall pay in full
ten thousand one hundred ten dollars and eighty-two cents
($10,110.82) as an agreed settlement for past utility service
provided to the companies listed on Exhibit B, attached. Payment
3
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shall be made within 15 days of the date of this Agreement and
prior to installation of service contemplated by this agreement.
VIII
ABBOTT DEVELOPMENT has requested permission to receive
temporary sanitary service for the two new buildings by connecting
to the existing four inch (411) line that serves several existing
facilities.
ABBOTT DEVELOPMENT may pursue this if ABBOTT DEVELOPMENT;
(a) delivers to the CITY permission and hold
harmless statements from all of the facilities
connected to the four inch (411) service line.
These facilities are listed on Exhibit C,
attached. The statements shall indemnify and
hold harmless the CITY from any and all
damages incurred due to sewer back ups,
stoppages, etc. These statements shall be
delivered prior to receiving installation of
service contemplated by this agreement; and
(b) agrees to install at no cost to CITY
sampling wells at each of the facilities
receiving service from the four inch (411)
line. The sampling wells shall be installed
within 60 days of the date of this agreement.
The location and construction of the sampling
well shall be approved by the CITY.
If the above conditions cannot be satisfied, ABBOTT
DEVELOPMENT shall proceed with the plans earlier presented to the
CITY for the installation of a six inch (611) sanitary sewer to
provide sanitary sewer to several facilities currently being served
by an existing four inch (411) line.
IX
ABBOTT DEVELOPMENT shall agree to pursue future utility
service with the City of Deer Park and shall furnish the CITY with
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This agreement is for a period of one year from date of
execution; and is renewable at CITY's option, acting through it's
city Manager, for two successive one year terms. If at the end of
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three years, utility service from Deer Park is not available, the
CITY shall have the right to terminate this agreement upon 60 days
written notice from CITY to ABBOTT DEVELOPMENT.
XI
Failure to perform any of the conditions described herein
shall be cause for termination of service.
XII
This contract contains the entire agreement of the parties
hereto.
WITNESS OUR HANDS, this the
day of
, 1990.
CITY OF LA PORTE
By
Robert T. Herrera, City Manager
ABBOTT DEVELOPMENT CORPORATION
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By
Approved as to Form:
(City Attorney)
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EXHIBIT A
To be furnished.
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EXHIBIT B
STUDY OF SERVICES PROVIDED BY THE CITY OF LA PORTE
TO
BUSINESSES LOCATED IN THE CITY OF DEER PARK
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;DATE OF STUDY: MARCH 30, 1990
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LA PORTE
NO. INDUSTRIAL
. ON WASTE PERMIT
. MAP BUSINESS OWNER DEVELOPER REQUIRED
5 HI-TECH REFRACTORY ABBOTT DEVELPT. ABBOTT DEVELPT. YES
7 BROWNIES STRIP CTR JOHN BALLARD ABBOTT DEVELPT. YES
lOA MAINTECH ABBOTT DEVELPT. ABBOTT DEVELPT. YES
, lOB ABBOTT DEVELPT. ABBOTT DEVELPT. ABBOTT DEVELPT. YES
" 11 KOCH CONTRACTORS ABBOTT DEVELPT. ABBOTT DEVELPT. YES
12 ABBOTT DEVELPT. ABBOTT DEVELPT. ABBOTT DEVELPT. #YES
. 13 ABBOTT DEVELPT. ABBOTT DEVELPT. ABBOTT DEVELPT. #YES
PROPOSED TIE-IN TO LP SEWER SYSTEM
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EXHIBIT C
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EXISTING BUSINESS RECEIVING SERVICE FROM EXISTING
FOUR INCH (4") SANITARY SEWER LINE.
Service Address
1322 Underwood
1318 Underwood
1314 Underwood
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PROPOSED BUSINESS RECEIVING SERVICE FROM EXISTING
FOUR INCH (4") SANITARY SEWER LINE.
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Service Address
Construction Company
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.~~:~.-:~F)17J,',~.~~:G\';,~~~;;~.~"m:r~r1\'t~!$1~~JN~~~~('f~~~.t~~~~~.i'\\',~\>.~\';rjf~;~.;0.,.tt.~UW~rm117~T~)-rJ7:;~J;r:;.~77:
STUDY OF SERVICES PROVIDED BY THE CITY OF LA PORTE
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BUSINESSES LOCATED IN THE CITY OF DEER PARK
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ESTIMATED
DATE AMOUNT
SERVICE Oh~D TO
PROVIDE~LA PORTE ##
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I $0.00
I $4,799.94
1$1,582.98
1 $3, 727 . 90 ,
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RATE REQUIRED
100%1 YES
100%! YES
\--Q%f YES
IO%i YES
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NO
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#
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LP PROVIDED
IRATE BY
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PROVIDED BY
BY LP
LP lYES!
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DEVELOPER
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IABBOTT DEVELPT
IABBOTT DEVELPT
IABBOTT DEVELPT
'ABBOTT DEVELPT
IABBOTT DEVELPT
ABBOTT DEVELPT
DJl.TE OF STUDY Y..]..;(CH 30 1990
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No.1
ON !
H_2:.P: BUSINESS OWNER
5 :HI -TECH REFRJI.CTORY;'.BBOTT DEVELPT
7 :BROWNIES STRIP C?R.JOHN 3J..LLARD
10AY.;'.INTECH ;'.BBOTT DEVEL?T
lOB ABBOTT DEVELPT. ;'.BBOTT DEVELPT
11 KOCH CONTRACTORS '.!..B30TT DEVELPT
12 ABBOTT DEVELPT ;'.B30TT DEVELPT
,
13 ABBOTT DEVELPT ;'.BBOTT DEVELPT
# PROPOSED TIE-IN TO LP SEWER SYSTEM
##AMOUNT COMPUTED USING 100% OF CURRENT LA PORTE RATE
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i.d!IS~hiSC~lohCh~ered''''/1deJ;an~il1'OomPlIanCeWithaJlthetorPor~e'(aWS of ,Texas? , '" ;i, 00 NO
i. e,..,., Is' 'at Ie. ast. '5..1 % .0.. fth~. S..to~k"iSS.. u~d in. '. ,.7(. c). owned by pe~so~s wry.o hay. e.... .,:.I.,e... 9 .'. .~.I.IY, res......1 dad l~ T. exas for at. ..... A. "r lit... . '.. '
,,;Ieast ~,Year:s'lmmedlat~Jy precedlng~tl1eJlhng of this application? ",} ,I,),', . ", '. ,;, '):;]~r~! ~ NO
t.,'is at lea$f51,%. of the. :'stock Issu,ed 'i:n'7(C) 'owned by parsons who are above th.~age ofa mlnoraS:'O::.'J.",:,: ..' ,
1 ;..definedb thet,Texas ,.Alcoholic Bevero e Code? " I,. 0 NO
e. ., Is each persrin::pame4:Jr(: :'Uest!o~ ~'prib abovethe age of arnIl10r as dGfiIJ~,byt~~"Texas Alco~Oll~,d":, ,,:;:,!
,9.:':i~:~e~:Oeh C;:?~nn~~:~"~ ,:': qJ'~~*~nf~"'~r7~' be~~i~:':i~SI~~'nt,'hry~~:~:rf6'r"'~~~';i~d of 3' y~~~~;!~{~~:O;N 0"
,,' ",iqlmedlateW ~dil1g,~~:m~g:,,~,~ni~,filP~J!~01l7!,,"i'" ,;:;::::f:';:.::i;:;:fj,ii."'J:I";,::',,,>.,::,i'::';:::::;:::'!'::':";ir,i.i.; " :.f.... ""(:"'~X~s. ,q:~,9,'
1'Oa Has any persc:m:namedi:ln':qu~~~ion:?,:7b,or ;.cor his pr'her ~pou~~,w.lthln theJast thre~ years be,en',;;, , ,
flnei!ly.convlct~i~,.a~e.',.lo.. ~~~,~t' an.":i,~"oqhe fOI.IOWlng offen~:' ,I', " :",::,''';::;;,;:,:,..:., "',:,:', ,i:" ." :~'
(a) prostitution: :::);, . ":,";::' ',i' ,'I(t) any offense involving controlled substances as defined 10':
, " (b) book~ng,,':ii::, , ,,' "',' ",,'" !, }exasContr?lIedSubstan~A~ordan,gerousdrugs ',',
,I ~~,~:8,;,~~ing .' ':1 :i",!~~~'~~r~~~~~et~~i~~~;l~;rt~~ T~;~i;~~~nBevera~e, "
, .,,(e) vagrancy Offense involving ," .' ,I: ,Code relating to.fl1lnors:':,i,' " " . !'. .;. '
: ' .,:;moral turpit4de i, f,: I,;,: I,",; '.!(I),;"v.lo~atfon~of the:!exas AlcOhO'i~,BErVerage,Coda resulting I~ " ,,,,,'
;' (.,': i.,:i" I., .,i <':i: ':\ :'.f: !,'i', >"'! '::canceUation Qt,apcense orperrnit,Qf:a 11ne,of $500 or more,,: 0 ves:~ NO
.'::..r':':'\,:I"'><.":;"':'t!:\:,:'!':,,~'r!';(~~~;iUfi;i::' ",;':..1': ':"'.:~i';:<i:'~'f!;I:;"::i:':r::i'~';:::I",.}::,d.'.':hi,'::>,;':, Ii:,: ,~,:11" ": I:' ':: "." t, ': . '): ",i,',<':"!.: ,"""," ',,/1"'" I ," .' 1,: ,,~':' I, ':l,:
',.: t>;Withln.!the rasfthree years hasa'nYiper$()n'named in 6, 7b Of 7clor his qr: her spouse served any"';' . ,'. .
'':~I:,s~nienc~~:,~ar9Ie,or pr6b?~ion aslar~su,~':6f:a fel~nyprQse~utl.ory~r.conv'Ptfb~,:9fanytype ~f pffonse::,,::::, '.. :
, "':,'~=~~~~~~~~n~a~~~~~?1ci(b)la~"in t~e affi~~~e,~Ne'~I~,~~t~~;~ ~r~'~~~ar~e ~h~et o~ paper O,VES .~ NO
,;,..,:',~ttached:~~f3r~~Q aJ1d fpr each::off~n,e' give' me type of offense~ ~a~~ 9f,is~ntence; '~~d term oUlJe, : "
" , sentence, parole; or probation served'.lor combination thereof. ,: . ", : "
1'1., ~:.:a:~~~~~~~g:'~~~~:h~ti;:?n~~:~I~~~~~~ihl;"6~~~~~~::",':::>ii" '. . DYES' ~ NO
12. Has any pef$on:named In:,6,,,?~,()r.1c,,b~~,,COr:ty~ct~d:()r;,my;.0~erisE!s;u~~e~:if~qeral,?r state law <<?ri
'm(Jn.icipalorc:lin~nce InvoJvil1gviolalIR~!>ofan::!ndlvldual's ciV!lrlghts o~ discrhl.li~atlqn against,an '.',
, ItidlvldlJal"On the basis of race, color, qreed or national origin?' ",' 't,." : '" ",', ',' [J VES~ N 0
" It;'so. attach add~onaJ page givlr:tg' co~plete Information Concerning tryi, queStion~:: " " " .i, :,'," . ..... '". '.
13. ,', I~ this appU~iOf'!' being, made by ;~ou fpr the benefIt' of so"lElone 'elSe?::~' !, :',::' ," '!' ~" " ' .' ":":!' r':i:',' , O~ES: :":'tE1 NO'
IF ANY QUESTION BELOW IS ANSWE:RED "YES," AITACH ADDITIONAL PAGE GIVING COMPLETE INFORMATION
CONCERNING THE QUESTION.
14.. ,Has any' license: or permit. c,9verin,gthe prel~ses herein soughttobeticenOOd/ bEl(~n'carlceUed tor caus~. ' '..',
.: ":: during the preceding six manths for:viOlatiop of the Texas Alcoholic Bev;Elr~e90~e~ .,': , " . .O'YEa ~ N ~
15/'ls any"person 'named In question 6'fb or, 7c indebted'tQ'the' State 'pf::,.-exas' f(ir',any taxes, feas, or',
penalties I~vied by the Texa~,AJcoholi ~everage COde?, ' , ",' , " '. - 0 YES ~~ NO.
16. Has, a~y person named in questiol1 6, b or 7c or any person with :Whom they ate 'reSidentially domiciled' : -, '
had a permit or license which has 'be n cancelled within 12 months immediately preceding the filing ~,' ,.
"thlsapplicatibn?,' ,:.,;~':!':..:,.:',',,::: '::, "" i ,:.':', ! " .: I, .'.. ..... ,.""1',:';,;:,,,',:,,',:,:' '; ;" ,,,,,:":'O"YES':lSa:NO
17> I~ there a crimInal complB.int or a hea~hlg,'before the Alcoholic BeveragElC()m~ission pE!Oding against, ", '.:, '
.' ,ei~herth~.:.,,;a. p~li~to,~. an. y e. mpl,oY~~1 ir ....WhiCh: he, !~. ~ha~ged w. ft. ~..t~~., ,...,yio.)a,:.'. ..,t.~()r. on~QY... provision 0,( t~.e. '.:.... . I :.:):::,,:, : "~I ..... :'
,iTexasAlcohohcBeverageCode?, :....i.." ;,' . ,"",":":!:"i,i':~: ."1, ' . : , "", OVES IBNO
18. ,Has any;p~rson named in question ();':,7~,~r~Cbearl f1naIlY',~onVi~e((tqtuy:~g~'~t.ie~:Of..~ provIsIOn,:~,,: ' ':,:.,}::' .:.
'. the Texas AI<;otnollc Beverage Cod,e;w,thm,tw,oyear$lmmedlatelYrpr~bedlog.:the filing of'thls'. :' .... .
, a plication? i), '.~.':' '. '. '.' ',' :,' ...... " "'.:.i"!;l"':' ',' ',":, ,O"YES! g NO
19. ,':Oc)f~s~nYP'erSon: /1am~d i.n,qu~stlo,'6iQr .7'~ave:anYJnteresrin anestabu'shm~nfau.thorizeq to' ~U':i:;',;:,,:i' " 'i'; .;':' "
,:," <dlstllled:splrits?i:' . ,\'" .... l>,,;~., ..i: .... ' "'. ,; '. ,I: 'i::"'!"",. . .,' ;"; "'. i, .. '. ,,':'::Cj'oiE$' .....5a.~ 0
20.,)8 ~ny person engaged: inJhe b~shleSs:of:sellil"lg. diSti'J~ spirttsfloanclallY IrrtereSt~d In'tt1& business to::'.' . : ':i';.!" . ';' . , ' .
. bconducted nd thl mlt.J'en$ ?", '", . .... . ......,. "" ii ....'... .'" '0' IR
' ',';' ~" 'I' l,I., ~r ~peL .,~,I?,.y, ~ni"''':'''" ,,':' ;":-,:::;:,!'::::/i!'",",, (:.:,' . " , .. . . YE,~,,:, NO
21.. Does an,Y. "p.er.so.. ~.' I~d,ca~...ec:l .1 n. que.... S.t~. ~O,.!.:'~:O. ~i." have. .,an.; ~:"rter~stJnth.~:bU.... S. .i.neS$'Q~ premisesof,ia!: ,:'::" i..,::....'.. '.'i:' .
, manufactur~ordiStnbutorofbeer?"I,::" " I"~ '.::' . ";:' " ", OVES.!;8NO
~'.'i!.!.s.l.a'1Yi.~.e.. ~~.p.'.,,,~.....med iJ:iqu. e..s. t.i,.O. n,6,,0. rl'!'::~es., i~enti}lJ~ dOpl. iO. ned.. ~i.t..h}U~VI.'..pe.'.....'..rs....'.. o. n.,....:.w. ,~..~h.'a.s, emY finanClaIJ:::". :",.!:.,..,~i.: :'1'.
, ';' Interestln!~nY:'~lIshm~nt~,ngaged In selUng dlstilled.spirits?' ." '::":i:~;i<:"':~: .,' . "'"OYES" ~ NO'
23'I/i'~ ~~ meappll,~,~~t .be~ ~JfflaQ~~f3J1Y'~~~.l.~~e:c;j 'I~; :a.?y" ,Yla.'t:"iC:.r' p,r~fT1I~~dfl~~~$;t~npe.,lpacq ulri,ng the , " . . ,.:' .1:
i!':prel11l~~s..r~fEt~,:,$Uppll~iPrp~rmlt.by apy df~tlller:;i:wh9Iesale,'llqu()rd~er"qfe\Ver,manufactur~tqf, :, ':. ',;, : ", i .
,;:,,' beer.or wlne,,;WUlebottJer, '()r,beer, qisttlbutor or by the agent, emplpyee, officer or~lrectQr thereof? j ,. ! "J, ,DivEs,' [8T NO
'1,1". t " I ,~.I;.: !,,:. ~:'i' -~~.'~'i):'-~' I "., l;. , " .., :,,';'\ i.' ::~'J V',,:'" ''',;,:is':ldf:1i',, "~, I ",i'<:''''':i'' ~;'l ';' ",t. I,' . ,,0
24. ,:'Q()9S,the~p'ic;aht ~veihefoUOWing at his premises: (a)adequatel)ullding ,;,":, ",'" , ' , :' :'~'~'YES ,O'NO
,," "I""i!,',::!r,!;! ," :i:', :i,'. i,',I,.:':::,:". ' .' ;:':':;-i,:' :i"';"';;,',:: ','I ',: ,::i,:':':'". ,.'!',' "'.' , (b')' .' nl' '" 'wat"'" 1, "",;,:'",.,,','\ ','."',,.,,1:' ,.,'" "'r;;:): "":i':;'8
" ".'i"I'..' 'I"" "''''''''''''.::!'I'.'.'(I'.'' . "1'./""'.""'1"""::'''''''''''..' ,.,,,..,.,..,,.,,.,./;,.,.1 : ;, run nQ er,,',I,,,,",,,,,,, """'.":'" ,,~YE8"NO,
;>:"'~;i:' ~~:'" >! f~:'i ;i::::~::~;r"~'r1:':;:: I, ;'!t[:l',i\' ;,::1 <li:if::ii:::', '\ I:i::!:j;! .'::,I!:;;,,".,,=:,:;,:, !:;!..;'::,i! ~:,~":"T:;!~':;~:;:~ I ':~:!: '~,'~ :l::\>~)' I::{ '/. ,. . < :: ",;q :~'. ..I,', ,I '!/,,:J::,,:" - ':'i' '" '. r" mi, ~ ,..'~ : " ,
I:: ", .,., ,:"" ',,'I;, ',::,:::, .,"""'1"'1:;,)< .'" il;":'!" ;: ii"';:;I';; ,((c) ,separate toilets ,for male anctfernale? . " .f1:lYESI., . NO
, , : : . ,', '(Irv1PORTANTilf,answer;~9'a'ny partofthe~q'ueStlon' IS;"NO.,PleaSe:attactra~et~lIed Statement of ' : : :' . . 'I"~, ,: , ....
""!:;:~rp(a,~~Ic:H'l.};:,':;i:::,:: ':':::'.i:j"L':i1::;:':;',"',,:;::':: ..: ,^' '.. ',' ,':" ':;';-,. . ....." ,. <::' ,',',', i.': ;:".",:,,:,;': '\:':" ' . ,':' . Ii '
~~a.;p~~~e,:~PP~~, own.~ft9P~~,~hp.t~I'~il1~S~at:!~~19~2,[lJprl~~@1.~~!~,appl!~i~on .~fflEKt?!::,._P'YES<,' .rBN 0
':',(If~istate::name'ofhotel,:;i! . I::': "I :
,:.,i!~;:~r~,:t~a/p,',~~,~iseS as 'indic~~,.Jnquestjon4,'locatedlri a hotel or mote/1:,I'\:, :':'1': ;'::: , 'I' ,",1'1' 0:" ,":::,.'IV
. ."'!'~':'!, ',I'rl;:f,l!iI~IJi~lill:J.lj:;'::III~I~II'~:'!~;ljljiil1l~il!llhj,!"~,~,,:,~:,,, ,'. : :~i "", I ,",. ,..,", 'do p- ...' ,.,.1.,....1..-;, '" ,. . ....., ._h, " .'.... ,',. c.' "..I ,'.." ,'"... .1...' .J.11"....,c.,,,l,;.:l.. .... " I, .:~'. ,I. ill " "rVES' ~ NO
"'lji/il,lhro,:$tat$:ihame of'hoteJ' : ! "',' .'" ,'!. ,d,'. "
: I,;, ('~:';I,f\ion=:";I'I'~' rR~tld~ Is fn ~'hotel, you muSt a~er quastlon ~ ,~NO. and submit ,a diagram. ',:1' I,! , ,;:' '; I (1,1;';, ::,,\ ',1":1;,1, ': il:':,:, ';: ' " :'/', 'I
26.' I ':Iw:m ,your 1 busin.ess be lo~ed within 300. feet of a church or public hospitaJ~ ' , ':, ' , ,:" .1', I", '>, : 1 ' ,," "J y, "0 :VES " f8'N'o
,i ,~~f,l.Su~ements ~e to'~e rriafJ~, frol11~nt d~C?r:t~ property line along RroRElrty,line tq fl'9f1t door and In,a ',,' : 1'1, ..",' I ,~ ,:
"" 'dlrect,llOEt'~cross,intQrsectlons;!':'1 ,. " " ", ','::!:', ,;' '., ": "I ',I "" ", " ",1 ,," "', I' ',,'" " ,..,,' :'I;,!' !::',I I: '~" ~l ,'" " '
, I, 1 , ! . I, I I ," j , J, I I 'I " I 'I' ~ I " ,. , J I, l J , ' I I'~ j ,I , I
27. 'Will your business be located ~hhin 'teet of a publfcschool? ", " , " , ' , ',", q' ,,' ~
M,Ba$~rements ar~ to ~ made ~rom ~~ property line of ttle public schOol along the street lines and'" rES., " ,N 0
In a direct' line across Intersections to the nearest doorway by which the public may enter the place of .
81 . " ", " " "".'
Paoe 2 01 6
Form L-03,2
" "~~!il,~:,;,.,':t:;'I,i:!'!;';~:~.' .-~;:~:,'~\ ,~.;J;I.,.~-~t;t'~."'f:~~~': ~.t'fI:.'i;
IF YOU ARE APPLYING FOR A WINE AND BEER RETAILER'S PERMIT FOR REGULARLY SCHEDULED EXCURSION
BOATS, ANSWER QUESTIONS 32 THRU 35 AND SEE CERTIFICATIONS REQUIRED ON PAGE 5.
::~!~~W~~i:,~~.:i:~I~!il!ll~ggi'~5i'!:l
WARNING: Section 101.89 of the Texas Alcoholic Beverage Code Is as follows:....a person who makes a false statement or fal8e representation In
an application for a permit or license or In a statement, report. or other Instrument to be flied with the Commission and required to be
sworn commits an offense punishable by impri80nment In the penitentiary for not le88 than 2 nor more than 10 years..
ACKNOWLEDGMENT
,
IF YOU ARE APPLYING FOR A WINE AND BEER RETAILER'S PERMIT, WJNE AND BEER RETAILER'S OFF PREMISE
PERMIT, BEER RETAII-ER'S ON PREMISE LICENSE, OR BEER RETAILER'S OFF PREMISE UCENSE, THE FOLLOWING
CERTlFICATIONS' MU'ST BE COMPLETED BY THE APPROPRIATE OFFICIALS. IF YOU ARE APPLYING FOR A RETAIL
DEALER'S LAT'E HOURS LICENSE O,R A WINE AND BEER RETAILER'S PERMIT FOR REGULARLY SCHEDULED
EXCURSlo~tBOAT SEe PAGE 5 AND CPMPLETE APPUCABLE SECTIONS.
,
COMJhJroU..ER OF PUBUC ACCOUNTS CERTlFICATE
..lj~~~t:~1~~;~:;:~~~~~lr~~::,~~:tr~~:~~~~~~~::~~'W~~'w~~:P~II:~:til:~:=~~~
rEK:1Uir~,t~'~da~al~:raxrermit~,: .l:,..':H"':: ~:::.;:,L.~,<,:::':;:::':::::':::t':':::,:~';:"::::::,:,,...,.:::Jj;::::>":H: .'H '. .'<. . .'. ".
:,":i:~~I:r~:IN;~::f'~;\~~:~U:~~~'.':;~"::;;,,,,:::.:.. . '.' ......,..i.:,.:.:,,:,i.:.,:,:L::::;'l::::::.,.I,~..:_.:L.U.I.,.".,,~:,.,.. "1' ...... ,".: '.. ..' i ,..:.; 'H""":..',.. " '.
':~~::~~dEk fu"h~di~rid seaithl~;::i":!';"; ~~::bf";:(' r; AD. 1 ~:i
.", :",'1".," '. ":'1",',:'1"""..:'",., ;i~:!,..'!,';;':.'..!:',',~,::~,;..!,r.,:','::,'. 'S';,',".'.,".'.',.:!,'.!,~:i,.'::..,,'!:,:'.'E':,;.':.':.:.' :..,;,..,'!,.;..':~.A....r,:,:",:",',. ,:l.......,.', 'i.'..'. .'. ,',:.',::'...~,':.'i,:'.~:::;"',:,, .,'~:,':.':~,::'.:::,'~...:::o'.':,;::..i :..::....,,:,....'...:::,...,:.:.'..,.',.,.'..,.1,...:"':""'i.':.:,.'r':l;::'!..'::,~: '~',".'.i:'i''1l,,',.i:''I::':'''''':''~''~':'':'':':..:..',:'::..,',.',:,',':'.'.:.','.. """""'. " "f"" L' C . .'" II . . f n bl' Anti ~" ,', 1:;::1 :: j" ~ "
..f' .... - - . A, L . . 'tJ::;!Ii!':'i!~~~1~i'l~t:~,i~~~S;c~~J:i-,,,,~_~"'i'U"-". .
""i,i..:IX I' ,
Qy.lr". '. ., "., ~ 'i. ", .' , ' I. ' . .... ... .' . "r;i:::~~l~:!:!,
-....."""......,.-...-
II',: ~,11 ' :
':'"I;".:'!I
: CERTIFICATE OF CITY SECRETARY
I (If not in an incorporated city, so state)
'. :::'.:.i.",'I'{:.I'''. ':-:""".... ....'........''''.',.".."..,..'......... . . . .' "'.":. '.' ". '.... .. '. ".' ..... (B~. '" ':i~.ii:"~~arv.l.c. ..~.~.i.:I....k:i.i:.:;:'of:;;;:::.!::.:;'.:,:,I...;I..::.,::,....::,.:i.::.':..,',;:,::.L.,:..i.:'.:..:... ..' " ""'."'" .::.......... ..,.....).::" ,
: I' ~Ii!,r,', ,'/'" " ''', r' ," , ,I " , , . '., ~"1, " 'II' r, I "'::':1\ '
T~,~#i/~?)l~ir~:~~(~fimlfYthatth~ I~cati~hherel~:g'~~~asthe Plac~'o(~~~.~~~~'!~i~I~',~..~et area- 3rld:that the ~ale of
alCfq.hqUc't)EWer~ge~for wl)icl1 permit is sought isnotprohiblted,by tti~ qt@terQrdinan~es or any amendments thereto at
~aid'lpc~tior",~d:that no' provision ?f th, City C~arter ,or"ilny brdi~anq~$.lp(~metjdm~~ts thereto. plaCfJ.any limitations
upon' the: sale:' of. atcoholic beverages at said location, except 'as follows: : j
, I . : ,,[I' l/~ I, H" I ,':1: I,',' ':: t ' , \ ,1 l' I, ,
',:: '~':' ,'llrt;lll~:":;" ,.,; "I,<!:J :jj'jll",'il:l,lfill 1:111 ". 'I " , ,I, 11" I JI,I~,\f.l :~I 'j . I ~ " ~ II,' :111;:'//i,"I'lhj,~:,lf:< ~I 'I! 'I ~ " I \ ~ 'I , "
If:' ',I, I i.t,~~:r',~:II::~:II,~ t,~ \'; ~'li,' ;I:!l:jl'~i, '1' I ~.' , "" ',,""'Ll I . ~ . ~;/ "., 'l~,' ,J I, J 'lj"l'l~l"I'~'dl..I' d. I ,I .1'.1" r; . I I ~ I
~, " "G~ ~~~:~f: ~ihand:and seal of o~c~ ~Is" i I.:~y. .~~.! ! ,,' ~q, 1 ~,i
Ii,! Si,";i: :,~:!~e~rt~\!~i,,;! . ..<;..~t';1,~";,,,'{'ifx~.L'~~:'~:;:"':~T:'::::ARVJCLERK.........,., . ....". .....
I
COUNTY CLERK"S CERTIFICATE
I
I
1
: :::i!ifir'..J"'.'" 1.,::~!:':~i\::~tJii:,,,:l:,~:::,:,' " IIu. I. ";,; I:':':.i . 'o' ':',',,' ,"i'::''''!''! :!>ht~'r.ii'Li;,: '. . ,.:'i.: i", ""i ,
/"i:illl;:::~I:i. .... '.' . . '.. '. !,' CoUrltY'i:Clerkl:OJ!:~1 .... ...i . . ,. .' . . . . . .libC,UrrtY do
;::ri~r~bV:liqertl!fy::tt1a~!.th:e' locatlonherel n 'gi~eri' as.'the place"()1bci~in~~' Is: in :~i~wei':are'a~: and'tllat .the:~ale of alooh6l1c!
:bEW~rag~$':f.9r,~!~h"IIC?Emse ,or'p~rmit'is sdugh(is I ~cifp,roh~~~,:bY:!~ '~~IUtipl1:9f:t@:COu~Commi~ohers Court at .'
.':~!~Wlt. ',~~~~~~: i':':::i~11t:d:?:'i"::;::, 'd' seal' ;': ::'S:offi:'" ': "th":' ":i,:::'f:}i::,::::'::::,:,?:t::':::::!'::di;,;::,J:i:i"ml:;:!:i::~: ;X,:::!~:li:Li~!,:~:!it[i:j,!:;~!t;A!:L'~:'.~;!L::;:L!:;i~;:i,::::~.:.:.:,,!D;~, " · ,:,': ' ::!,?:":"ij::.;;.t.:., ., .',
:.':".",.1, . ,n~:,roy:'!ClI41 Jim . ..... eelS:"" i'ClYp~:::1 AD. 19",1 I.'
i COUNTY JUDGE"S ORDER
::~: I, ,;:,:,(r:l:':'(~ ,:':I~. ~):~:!!, :':i1:;T..'.....,~.".l....~.,."...., ......." ........,... "'1":; ::.,':';';~:',:~:~I"'!""''':'"' ......... ...."..~...f.. ...I.,......."..~.....~......"..h-.-.hh.I'....~!...~,..,..;."...{,,:~,::,~,:''..~::.'i!l'i:\''....I'r....."...... .' -.....". " c' . . ::'", .',~, ~ ',,' ,:" '
:i':( OnithISith6).:'!1 l:day';of:A : f:~6lD',::ii ::;'1 : earn' e" t'o': 'be h"'~"':' th' e" , '.'
I,I';~ ":lL:;~ll~;"""f.jj",,I'I";""':i:' ".' .,. .,' ,',' ,', ", . >,::' .," _ '. ~'~~'1"",,':~,:'1' :'!, " I; . ,II?CU.U
fOfeg~II'9:~PPI!AAtipn':~ it'?pPe&ingJo:t~:Cou~ty,JUqgeJO~legated CoUnh;'Offic'hat .oue.andtegal notice wa~fg'ven
:a~,i~9~ire(i ~yn.~h:Md~~~tlWving ,'~(h' ' IbJvk1an~~:~nd:~fQument;j,~ fQ~ri~I;::!,j,'.:'" '!i',:! .:' irl 'that the factS asset f6rih':I~the .
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~~ ~n~:at,l:jl. , 8r!(j~h~:~::;'! :'aWful re~soll eXlStsto\varranfth& denial ,thereof: .., ,'",
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CERTIFICATIOAoR RETAIL DEALER'S LATE HO.S LICENSE
CITY SECRETARY'S CERTlACATE
If not in an incor rated c' so state
COUNTY CLERK'S CERTIFICATE
COUNTY JUDGE'S ORDER
CERTIFICATIONS FOR WINE AND BEER RETAILER'S PERMIT FOR REGULARLY SCHEDULED
EXCURSION BOATS
COMPTROUER OF PUBUC ACCOUNTS CERllFICAlE
COUNTY JUDGE'S WAIVER
II N S T Rue T ~ 0 N 5
Form L-03.2
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ORDINANCE NO. 1702
AN ORDINANCE APPOINTING A MEMBER OF THE CITY COUNCIL TO SERVE AS
MAYOR PRO TEM OF THE CITY OF LA PORTE, FOR THE TERM MAY 21, 1990,
UNTIL MAY 20, 1991; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
AND PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF LA PORTE, TEXAS:
section 1. The City Council of the city of La Porte hereby
appoints , one of its members, to serve
as Mayor Pro Tern of the city of La Porte, for the term May 21,
1990, through May 20, 1991, and until his successor shall have been
duly appointed and have qualified.
Section 2. Said appointee shall perform all the duties of the
Mayor in his absence or disability.
section 3. The city Council officially finds, determines,
recites and declares that a sufficient written notice of the date,
hour, place and subject of:this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Article 6252-17, Texas Revised
civil Statutes Annotated; and that this meeting has been open to
the public as required by law at all times during which this
ordinance and the subj ect matter thereof has been discussed,
considered and formally acted upon. The City Council further
ratifies, approves and confirms such written notice and the
contents and posting thereof.
section 4. This Ordinance shall take effect and be in force
from and after its passage and approval, and it is so ordered.
PASSED AND APPROVED this the 21st day of May, 1990.
CITY OF LA PORTE
Norman L. Malone, Mayor
ATTEST:
city Secretary
APPROVED:
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: May 21, 1990
Requested By: Stan Sherwood
Department:Parks and Rec.
Report
Resolution
Ordinance
Exhibits: A.
B.
C.
Summary Statement
Building Reservation Rules and Regulations
Building Rental Contract
SUMMARY & RECOMMENDATION
Attached is requested ordinance #
This ordinance establishes the dates and times our municipal
recreation facilities are available for rental and includes the
classification of and rates for rentals.
Action Required by Council:
Adoption of Ordinance#
Availability of Funds: N/A
General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number:
NA
Funds Available: N/A YES N/A NO
APPROVED FOR CITY COUNCIL AGENDA
.62~ T. ~
ROBERT T. HERRERA
CITY MANAGER
5\\1.\\0
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CITY OF LA PORTE
PARKS AND RECREATION DEPARTMENT
INTEROFFICE MEMORANDUM
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*****************************************************************
DATE:
April 3, 1990
TO: stan Sherwood, Director of Parks and Recreation
FROM: Tim O'Connor, Superintendent of Recreation ~
SUBJECT: Building Rental and Usage Policy Pertaining to
Municipal (801) Recreation Facilities
*****************************************************************
I am requesting your consideration and approval of a City Council
Agenda Item Request. This agenda request involves an ordinance
establishing facilities that are available for rental, hours that
those facilities may be rented and the hourly rate to be charged
for rentals.
Effective November 6, 1989, I have instructed our secretarial and
clerical staff to assign recreation (801) employee to each rental
we book. This policy was implemented for two reasons: First, to
protect the municipal investment in terms of buildings, equipment
and overtime budgets. Prior to November 6, 1989, anyone renting
our facilities was issued keys to same- the results of this
arrangement was unreported damage to the buildings and equipment,
theft of tables, chairs and other items and an inordinate amount
of "call outs". Second, renters were misrepresenting the actual
time they were using the buildings, to cut their costs, and the
result was over booking times and loss of revenue.
The current rental fees of $5.00 per hour, Monday thru Thursday
and $7.50 per hour, Friday thru Sunday were established without
ordinance. Historically, we have never charged a fee for non-
profit groups to use our facilities. As with many of our other
municipal services, I feel that the hourly fees must be increased
to absorb our salaries, utilities and replacement of equipment.
Please find attached the following:
1. Agenda Request Item
2. Ordinance t (Hours
Available/Classification and Fees)
3. Exhibit A: Copy of this memo
4. Exhibit B: Building Reservation Rules and
Regulations
5. Exhibit C: Building Rental Contract
............
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RENT IS DUE TWO (2) WEEKS PRIOR TO RENTAL DATE.
DEPOSIT ($100.00) IS REQUIRED TWO (2) WEEKS PRIOR TO RENTAL DATE.
1. All reservations must be made through the Parks and Recreation Department Office, 2963
North 23rd - La Porte, Texas, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru
Friday.
2. Reservations are on a first come, first serve basis and may be made by phone or in
person. All rental fees are due at least 2 weeks in advance.
3. Reservations will be allowed provided they do not conflict or interfere with the
programmed activities of the Center.
4. There will be a Parks<< Recreation Employee on duty during the reservation. He or she
will open the building, ensure that utilities are in working order, and lock the
building when the event is over. The PaR Employee will be on duty during the entire
reservation.
5. Applicant will assume responsibility for any damage to the equipment, furniture or
building incurred during their use of properties.
6. At no time will alcoholic beverages be permitted in the building (except at the Evelyn
Kennedy Civic Center, with permit) or parking lot (including the Evelyn Kennedy Civic
Center) .
7. Decorations may be applied to walls with masking tape (no tacks, staples, or nails).
Any decoration must be cleared through the Recreation Department. All decorations and
the means by which they were attached must be removed upon your leaving the site.
8. No reservation may continue later than 12:00 midnight. (Inclusive of clean-up/loading)
9. Smoking is not permitted in any of our Recreation Facilities.
10. Any group failing to use their reservation without giving proper notice will forfeit
their $100.00 deposit.
11. Cancellations must be made at least 1 week prior to reservation date. There will be
no refunds. Rental fees may be applied to another date pending availability.
12. It is the responsibility of the individual signing this reservation to leave reserved
rooms in good order. All crumbs, spills, etc. must be cleaned before leaving the
building and garbage must be bagged and put in dumpster. Any tables moved must be put
back in same place. If not cleaned, the $100.00 deposit will NOT be refunded. NOTE:
NO POOL TABLES ARE ALLOWED TO BE MOVED. Please ask employee on duty, if in doubt.
13. A responsible adult must sign for a reservation and be present during function or
:.. a.~!~vity. (Over 21 years of age.) tit e
14. Tables and chairs are furnished for all users. The responsibility of setting up for a
particular function is up to the user.
15. A limited number of additional tables or chairs may be requested. If a request is
made for additional tables or chairs after 5:00 p.m. on Friday thru 8:00 a.m. Monday,
there will be an additional fee of $50.00 charged. *Tables and chairs may not be used
outside.
16. In case of emergencies during use of building, (Example: stopped up toilets, power
failure, air conditioning or heating broken, etc.) the on duty Parks & Recreation
employee will take care of this problem for you. If he/she us unable to do so, he/she
will contact the proper authority. To contact on call person for Parks & Recreation,
please call Police Dispatch at 471-3810.
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NAME OF RENTER:
NAME OF RENTERS ORGANIZATION:
ADDRESS:
TIME REQUESTED:
NO. OF PEOPLE:
WORK PHONE: (
HOME PHONE: ( )
OFFICE USE ONLY
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PURPOSE OF RENTAL:
FACILITY REQUESTED:
DATE REQUESTED:
EQUIPMENT REQUESTED:
ALCOHOL PERMIT REQUESTED:
I, the undersigned, have read and understand the Building
Reservation Agreement, Classification of User's & Hourly Fees and
the Facility/Building Rental and Usage Policy, and will comply
with the stipulations stated therein.
SIGNATURE OF RENTER:
SIGNATURE
OF PARD REPRESENTATIVE:
DATE:
DATE:
::::::::::::::~******************6~~:. :~~:::~t$"'~:::: .:.:.~:;:;~*~*~*~*~*~***~***~*::::::::::
.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:~~~:~~~.:.~..,~.:.~~~:~:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.
CLASSIFICATION OF RENTAL:
( ] CLASS I CLASS II (] CLASS III
TOTAL HOURS OF RENTAL: X HOURLY RATE
SECURITY FEES: ALCOHOL PERMI~ FEE:
TOTAL RENTAL FEE PAID: RECEIPT NO.: DATE:
CUSTODIAL/SECURITY DEPOSI~ PAID: (REFUNDABLE) DATE:
STAFF PERSON ASSIGNED TO RENTAL:
DEPOSIT REFUNDED: [) YES [] NO DATE:
IF NO, STATE REASON:
COPIES DISTRIBUTED: ( ] RENTER
( ] STAFF PERSON ASSIGNED TO RENTAL
ORIGINAL MUST BE FILED IN THE PARKS AND RECREATION OFFICE
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R~Jl~ST FO~_-.-.c.J TL.cOU~C...lt._M?ENDA I'rEl1
Agenda Date Requested:
May 21. 1990
Requested By: CharlesE. Smith
Department:
Police
Report
Resolution
x
Ordinance
Exhibits:
Proposed Ordinance
SJJJ1MARX _&_REJ::OMM.ENP~_TJ9N.
Over the past five vears there has been a siqnificant
increase in the number of false alarms investigated by the La
Porte Police Department.
The department responds to an averaqe of
annually and this number is expected to increase.
annual expenditure for false alarms is $37,970 from
benefit is derived.
Staff recommends approval and adoption of a false alarm
ordinance which provides guidelines and penalties to alarm users.
1,299 alarms
Our estimated
which no real
Action Required by Council:
Approve and adopt false alarm ordinance.
Alternative:
Leave situation as is, take no action,
Availability of Funds:
General Fund______ Water/Wastewater
Capi tal Improvement_____ General Revenue Shar inq
X Other (None required)
Account Number:
Funds Available:
YES
NO
ADQroved for City Council Agenda
G<tJ~ T. _~
Robert T. Herrera
City Manager
5 U ,J<i.O
DATE
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REQUES TfOJL~ll_~_C-.OUt.tC1J,,_~GENDA ITEM
Agenda Date Requested:
May 21. 1990
Requested By:
Charles E. Smith
Department:
Police
Report
Resolution
x
Ordinance
Exhibits:
Proposed Ordinance
SJJl'fl1AR~L_j_R~CQMMJ!:J,!I)A_'r:LQN
Police Department Staff requests council to consider
addition of one (1) position to the Criminal Investigation
Division and approval of Ordinance to amend present budqet.
This request is to replace an officer that will be assigned
to the Harris County Orqanized Crime & Narcotics Task Force.
Funding for this position will be reimbursed by a grant
through the Task Force.
Action Required by Council:
Approve ordinance amending budget allowing replacement.
ALTERNATIVE: Reject ordinance
participation in the task force.
and we will
withdraw from
Availability of Funds:
X General Fund_____ Water/Wastewater
Capital Improvement_____ General Revenue Sharing
other (None required)
Account Number:
00150250610t__ Funds Available:
1
YES .-X NO
Approved for City Council Agenda
G~s~~
Robert T. Herrerai,
City Manager
____.ID:1-1 q D
DATE
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TO:
FROM:
SUBJECT:
MR. ROBERT T. HERRERA, C!TV MANAG . /I f
CHARLES E. SMITH, CHIEF OF POLIC~
HARRIS COUNTY ORGANIZED CRIME UNIT, ORDINANCE TO AMEND
89-90 BUDGET
MAY 14, 1990
DATE:
SIR:
The La Porte Police Department has been working with the
Harris County Organized Crime Unit since its inception in March
of 1989.
Officer Mike Woods of our Special Operations unit was loaned
to this unit for a while and was then assigned for an extended
period of time pending application for grant funds.
The unit has applied for funds from the Texas Narcotics
Control Program in the amount of $ 2.6 million. It appears that
this grant will be approved and we will be able to receive
funding to replace Officer Woods while he works with the unit.
Over the next five years, the grant will pay seventy-five
percent (75%) of full salary plus benefits for a senior patrol
officer which we will be replacing at entry level for example:
grant pays------$ 28.128.50 of $37,505
replacement-----$ 28,578.00
leaving cost to us at $ 450.00.
We must obtain an ordinance from council authorizing the
additional person and an adjustment to personnel budget. This
must be done prior to budget time, by June 1st. However, if
funding is not achieved we will not continue to participate.
Participation in this unit will give us the necessary
resources to continue the fight against drug dealers. Up to now
we have not been able to tap into money resources because of our
population size. Other resources are rapidly drying up on us and
are harder to come by. The Organized crime unit will concentrate
on drug operations but will also give us the broad range of
criminal investigation we envisioned in our 1988 HGAC request.
Continued participation in this project will be extemely
beneficial to the City of La Porte and I request consideration by
council for for the ordinance amending the 89-90 budget.
Charles E. Smith
Ch i ef of Pol ice
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TASk: FORCE BOARD
ALL PARTICIPATING
CHIEFS OF POLICE
UNIT COMMANDER
LT. SHAFER
GROUP 1
GROUP 2
GROUP ::::::
GROUP 4
COMPOSED OF ALL COMPONENTS
OF PARTICIPATING AGENCIES
AND
HARRIS COUNTY DISTRICT ATTORNEY~S
OFFICE
PLUS FEDERAL AGENCIES ASSOCIATED
WITH BUT NOT SUBORDINANT TO:
F.B.I.
D.E.A.
I.R.S.
U. S. CUSTOMS
I.N.S.
U~ S_ COAST GUARD
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REQUEST FOR CITY COUNCIL AGENDA ITEM
-----------------------------------------------------------------
-----------------------------------------------------------------
Agenda Date Requested: May 21, 1990
Requested By: Joel H. Albrecht Department: Community Development
Report
Resolution
Ordinance
x
Exhibits:
Ordinance No. 1705
-----------------------------------------------------------------
-----------------------------------------------------------------
SUMMARY & RECOMMENDATION
The 70th Legislature enacted the Nation's first comprehensive
impact fee enabling statue in 1987, which is known as S.B. 336.
Senate Bill 336 authorized municipalities to impose impact fees
against new development. These fees include dedication for rights-
of-way, requirements to construct capitol improvements, fees in
lieu of dedication or construction, impact fees for public
services, and fees or charges which are assessed against
development projects to mitigate environmental or social impacts.
The Bill prohibits the collected fees to be used to construct,
acquire or expand any public facilities other than capital
improvements identified in the capital improvement plan. The
collected fees also can not be used for the repair,
operation, updating, expanding or maintenance of existing or new
capital improvements, facility expansion or for the administrative
and operating costs of the City.
The Bill further requires any existing fee or charge that was in
place prior to June 20, 1987 to be replaced with an impact fee in
conformance with procedural and substantive standards prescribed
by the Act on or before June 20, 1990.
The attached ordinance finds the City has no fees or charges in
conflict with the requirements of S.B. 336.
Action Required by Council:
Approval of Ordinance No. 1705.
-----------------------------------------------------------------
-----------------------------------------------------------------
Availability of Funds:
General Fund
capital Improvements
Other
Water/Wastewater
General Revenue
Sharing
Account No.:
Funds Available:
No
Yes
-----------------------------------------------------------------
-----------------------------------------------------------------
Approved for City Council Agenda
c:K~ ~ ~
Robert T. Herrera
city Manager
5l,,(Qo
Date
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ORDINANCE NO. 1706
AN ORDINANCE MAKING CERTAIN FINDINGS OF FACT UNDER THE PROVISIONS OF
S.B.336, CODIFIED AS CHAPTER 395, TEXAS LOCAL GOVERNMENT CODE;
FINDING, DECLARING, AND DETERMINING THAT THE CITY OF LA PORTE HAS NO
ORDINANCES, RULES, REGULATIONS, OR POLICIES, IMPOSING CHARGES, FEES,
OR OTHER DEVELOPMENT EXACTIONS, WITHIN THE STATUTORY DEFINITION OF
"IMPACT FEE" AS CONTAINED IN SAID CHAPTER 395, TEXAS LOCAL
GOVERNMENT CODE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council of the City of La Porte hereby
finds, determines, and declares that the City of La Porte has no
ordinances, rules, regulations, or policies, imposing charges, fees,
or other development exactions, which fall within the statutory
definition of "Impact Fee" as found in S.B.336, codified as Chapter
395, Texas Local Government Code, as amended.
Section 2.
The City Council officially finds, determines,
recites and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Article 6252-17, Texas Revised
Civil Statutes Annotated; and that this meeting has been open to the
public as required by law at all times during which this ordinance
and the subject matter thereof has been discussed, considered and
formally acted upon. The City Council further ratifies, approves
and confirms such written notice and the contents and posting
thereof.
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 21st day of May, 1990.
CITY OF LA PORTE
BY
Norman L. Malone, Mayor
ATTEST:
Cherie Black, City Secretary
APPROVED: ~
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Knox W. Askins, City Attorney
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
May 21, 1990
Requested By:
R. Herrera
Department:
Administration
Report
Resolution
Ordinance
Exhibits:
Memo from Human Resources Manager
Executive Summary from HAl
SUMMARY & RECOMMENDATION
Good employees are the City's greatest asset. Performance and
management of those employees is always a demanding and
challenging task. Providing an Employee Assistance Program can
help in this task by assisting employees with their problems and
allowing the troubled employee to reach their full potential.
Human Affairs International has proposed to provide the City with
an Employee Assistance Program at cost of $7,833.36 ($2.67 per
employee per month). This cost includes all regular full time
employees and their dependents.
Action Required by Council:
Approve awarding contract to Human Affairs International to
provide an EAP to the employees of the City of La Porte.
Availability of Funds:
General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number:
Funds Available:
Yes
No
Approved for City Council Aqenda
<3<~ -r. ~
Robert T. Herrera
City Manager
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CITY OF LA PORTE
INTEROFFICE MEMORANDUM
MAY 11, 1990
FROM:
Louis Rigby, Human Resources/Purchasing
Manag~~
TO:
Robert T. Herrera, City Manager
SUBJECT: City of La Porte Employee Assistance Program
The City Council has indicated a need for an employee assistance
to the City's drug and alcohol
I have five proposals from
solicited proposals from two
program (EAP) to be in place prior
abuse policy going into effect.
various EAP providers and have
others with no response.
I have identified as the best and most responsible offeror the
firm of Human Affairs International. Their references that I
checked have all indicated that their relationship' with HAl was
the best money ever spent.
Attached, you will find an executive summary of HAl's proposal.
I would recommend the short term treatment model, which is 1-8
sessions per employee or dependent per problem. Problems may
include drug or alcohol abuse, financial, stress, marital or
depression. The cost would be $2.67 per employee per month.
Using our current regular, full time employees (254), the cost of
implementation would be $7,833.36. This price includes the items
found on page 3 of the executive summary.
I will call Dr. Larry Stockman of HAl and set up an appointment
for him to be present at the May 21 Council meeting to answer any
questions that the Council may have.
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EXECUTIVE SUMMARY
Human Affairs International, Inc. (HAl) is prepared to offer City
of La Porte an Employee Assistance Program for 300 employees and
their dependents in La Porte, Texas.
HAl can deliver City of La Porte superior service because of:
o The excellent match between HAl's existing network of EAP
counseling offices and City of La Porte's work location.
o HAl's procedures and facilities for working with City of La Porte
to smoothly install the new program and effectively communicate
it to supervisory personnel, employees and dependents.
o HAl's extensive quality assurance procedures.
o HAl's management information system
La Porte with statistical reports
maintaining confidentiality of
information.
which will provide City of
of EAP utilization while
individually identifiable
Proqram Installation
HAl's installation activity will be coordinated by:
Larry V. Stockman, Ph.D.
4550 Post Oak Place Dr.
Suite #213
Houston, Texas 77027
Dr. Stockman is experienced in installing EAP programs and will
coordinate with City of La Porte personnel to assure a smooth
installation and proper communications.
Match With Employment Location
HAl has offices staffed with qualified clinicians (Ph.D. and/or
Masters Level) convenient to City of La Porte work location.
Employee Count
Service Facility
Work Location
La Porte, Texas
300
HAl Offices in the
Houston Area (7)
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FINANCIAL INFORMATION
HAl's rate quotation is valid for 12 months if the proposal is
accepted within 90 days of the proposal date.
Type of EAP
Rate
1) Assessment and referral model (1-3 sessions)
$1.85 per
employee
per month
2) Short-term treatment model (1-8 sessions)
$2.67 per
per arployee
per month
Price quotes include:
Local line telephone service
Internal clinical supervision
Supervisory training (a total of 4 trainings)
Employee orientation sessions (a total of 6 orientations)
Computerized reporting and recording (quarterly and
annually)
Generic printing
Fees for additional services:
Health Education Seminars
$97.00 per hour
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PRODUCTS AND SER~CES
The following section includes more detailed information on Human
Affairs International, Inc., and its services. In particular, we
call your attention to:
paae 11 - Employee Communications
Effective employee communications (initial and ongoing) is critical
to the success of the program. HAl offers a depth of experience in
publicizing the EAP to employee groups and complete services to
support City of La Porte's communications programs.
paae 14 - EAP Reports & Documentation
Human Affairs provides quarterly and annual reports of RAP
utilization and trends, along with an analysis. This provides the
key management information City of La Porte will need to monitor
performance of the program.
paae 15 - Quality Assurance
Under the direction of the Vice President of Quality Assurance, HAl
applies extensive quality assurance procedures to assure high
standards of quality are maintained. Quality assurance procedures
include:
o Evaluation of clinical performance by field clinical supervisors
o Participant survey questionnaires
o Internal peer review procedures
EAP Philosophy & Proaram Summary
HAl has a philosophy regarding effective Employee Assistance Program
(EAP) services which consists of four essential components.
_ The first component is a competent professional staff extensively
trained in alcohol and drug counseling as well as in differential
diagnosis and referral. Without this key element any EAP will
quickly dissolve regardless of how sound its design.
_ Secondly, an ongoing sensitivity to the laws of privacy and
confidentiality is essential. This principle must be integrated
into every phase of the EAP; from employee interviews to
supervisor consultations, as well as case files and reports.
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The third key element is initial and ongoing visibility of the
program to employees and supervisors. This means early training
of supervisors and employees in use of the EAP, periodic follow-
up training as well as educational activities to keep the EAP in
view of the employee population.
_ The fourth component is follow-up on referrals. If there is not
adequate monitoring of employee progress, as well as monitoring
of community resources which are outlined, a significant part of
the process is left undone.
These four components are cornerstones in establishing EAP's and
HAl operates within this framework.
Human Affairs has established the following organizational goals in
relationship to the City of La Porte Employee Assistance Program:
1) Design and implement an EAP to provide maximum accessibility
to offices of City of La Porte.
2) Strategically locate offices and professional people to
serve the greatest number of employees.
3) Become familiar with various job descriptions of City of La
Porte employees to increase understanding of work-related
stress factors.
In addition to HAl's organizational goals, the following goals have
been established to meet the specific needs of City of La Porte:
1) Encourage maximum availability to supervisors for
consultation regarding troubled employees by providing
comprehensive supervisory training in an expedient manner.
2) Encourage maximum utilization of the EAP by providing
employee training to all employees to acquaint them with
services provided by the RAP.
3) Assure maximum accessibility of the EAP to employees by
providing a 24-hour-per day/ 7-days-per-week answering
service to respond to employees in an expeditious manner.
4) Assure employees' rights of confidentiality through numbered
files and obtaining releases of information where
applicable.
5) Assure EAP accountability by providing quarterly and annual
reports and any other reports so designated by City of La
Porte.
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6)
Assure employee satisfaction and problem resolution by
conducting thorough follow-up on every referral which comes
through the EAP.
Description of EAP Services
staffing
The EAP program will be staffed by a team of experienced, trained
professionals who are skilled at diagnosing and counseling a broad
range of problems. All counselors will be educated at the Master's
level or above, be appropriately licensed and well acquainted with
resources in their communities. This allows us to assume full
responsibility for all aspects of program operation. HAl staff are
particularly competent in identifying alcohol and drug problems and
have the skill, experience, and flexibility to assist with any
personal problem presented. They are familiar with confidentiality
and privacy act requirements and have many years of practical
experience in dealing with security issues and confidentiality
concerns.
In situations involving problems beyond the expertise of our staff,
it is important to have access to other professionals who can
provide medical workups or psychological/psychiatric exams should
additional information be required to make an accurate assessment.
HAl presently has these types of resources available throughout the
country.
It should be noted that referrals are not made to HAl.EAP professionals for ongoing treatment on a
private, fee-for-seroice basis. HAl feels that its objectivity in making an accurate diagnosis. and choosing
an appropriate referral resource could be impaired if the option existed for keeping the case for treatment.
Further, HAl receives no compensation from any treatment facilities of any type. While some HAl part-
time counselors may also have private counseling practices, they are under binding contract with hai not
to refer any EAP clients to themselves or to any group practice or treatment program with which they may
be financially affiliated.
Presently EAP assistance is available 24-hours-a-day, 7 -days-a-week.
To receive services or information a person telephones their local
Human Affairs employee assistance program office at any time of the
day or night. After regular office hours an answering service will
be available for crisis intervention. At least one professional
counselor is always accessible and prepared to help. This will
insure that City of La Porte employees will be in contact with a
counselor within 24 hours of making an inquiry for EAP services.
Appointments in all of our programs are available outside working
hours for the convenience of participants.
HAl counseling staff will be supported in their work by experienced
clerical and reception staff. Often, clients' initial impressions
are impacted by their first contact with the EAP and to what extent
they are accommodated. Callers will always have access to
counseling staff, but frequently prefer to schedule appointments.
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HAl support staff handle this sensitive position with commitment to
client respect and confidentiality. They maintain the same
professionalism in documentation, filing, and other handling of
information.
Record System
In compliance with the Privacy Act of 1974, and all other applicable
laws, HAl emphasizes the law of confidentiality. This issue is of
special concern as an EAP cannot be credible or effective without
it. Consequently, HAl counselors maintain an acute, ongoing
sensitivity to this important principle. Confidentiality is
addressed during the first phone call, during supervisory
consultations and is also explained to every client throughout the
EAP process (Appendix 1). It has been our experience that clients
are fearful of the "grapevine" that usually develops within the
workplace and unless they feel confident their privacy will be
protected, they will not voluntarily contact the EAP.
HAl recognizes that there are legally prescribed exceptions to the
client's right to privacy. These exceptions may vary somewhat from
state to state, but generally will apply when there is an identified
risk of suicide, threat of violence, or evidence of abuse to a
minor. HAl and its staff will at all times comply with applicable
state and federal laws and will adhere to the highest standards of
professional practice.
Clerical and reception personnel in HAl offices are informed about
the laws of confidentiality and the full parameters of this
responsibility prior to hiring. Clerical and reception personnel
are instructed that at no time will they:
- release the name(s) and/or information about EAP clients unless
instructed to do so by the HAl Director.
- release to family members or friends names and/or information
about EAP clients.
- leave case files open and unattended during work hours.
- take case files out of the EAP office unless instructed by the
HAl Director to do so.
Case Files
All case reporting and documentation will be maintained in
accordance with all pertinent requirements. The record keeping
system will include individualized client files organized by code
numbers, not names, to guarantee privacy. These files will be
stored in locked metal files. The value of privacy and
confidentiality is one of the cornerstones of HAl's programs, and
the City of La Porte program will be managed consistent with this
value.
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Clientele
Referrals to the EAP will usually come through one of three sources:
self, supervisory, or family referral. Ten to 20% of the employee
referrals to HAl programs come through supervisors. When problems
are severe enough to effect job performance, it is important that
they be handled in an efficient manner. Supervisors are encouraged
to consult with the EAP office regarding how they can use the
service. They are instructed on how to approach a problem situation
in accordance with confidentiality requirements, how to maintain
their own responsibilities, and how to engage the employee with a
professional counselor. When appropriate release forms are
obtained, HAl staff will continue to consult with supervisors, and
other appropriate office representatives to follow-up performance-
based referrals.
Employees and family members can also call directly to receive
consultation or arrange for an appointment with one of our
counselors. Self-referrals will be handled with the highest regard
for confidentiality. Appointment requests are accommodated within
a few days and immediately in emergency situations. Appointment
times outside of normal working hours will be available to further
accommodate client needs.
Once an employee is involved with a counselor, an assessment of the
problem is formulated. Initially it is critical to gather pertinent
information to determine the nature of the problem. This involves,
at a minimum, determining:
a. type of problem
b. history of problem
c. reason for seeking assistance through the EAP (self or
supervisory referral)
d. previous resources utilized in attempting to resolve problem
e. to what extent problem is affecting other areas
f. to what extent problem is impairing the functioning of the
employee and/or dependent
Case Management
The goal of employee assistance counseling is to assist people with
the resolution of personal problems. This is accomplished through
the HAl assessment and referral model or the HAl short-term
treatment model. A brief description of each of these options
follows.
(1) ASSESSMENT AND REFERRAL MODEL: Sometimes brief counseling, 1
to 3 sessions with a skilled counselor is sufficient to turn a
problem situation around. Other times the services of professionals
in the community are required. In those cases referrals are made
to counselors and programs in the community whose expertise match
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the assessed problem and whose approach and personality are well
suited to the particular client.
(2) SHORT-TERM TREATMENT MODEL: The role of the counselor in this
model is to provide short-term or crisis counseling, from I to 8
sessions. If it is possible to resolve the employee's problem in
this amount of time no referral will be made. If further counseling
is needed, the employee is referred to the appropriate community
agency. This model offers advantages over the assessment and
referral model mentioned above by resolving most problems (60-80%)
within eight sessions and avoiding the need to refer clients
elsewhere. The model affords more counseling to all clients that
seek help and does not tap the health insurance plan. Many
companies have chosen this additional control over health benefits
and find that increased employee satisfaction and reduced health
care costs make this choice the right one.
HAl has found that effective referrals require ongoing contact with
the resources of a community. Our staff maintain up-to-date files
on appropriate community resources, including health and lifestyle
group activities. Also, HAl staff conduct on-site interviews with
potential referral sources. The credentials of resource staff as
well as letters of recommendation from relevant professionals are
checked (Appendix 2). In addition, to be included as a referral
resource, the agency must be willing to participate in a follow-up
survey to determine client satisfaction (Appendix 3).
Prior to making a referral, EAP staff provide the employee with
information concerning the organization or practitioner in 'question.
In particular, the following factors are considered when preparing
to utilize a referral source:
- Is the provider appropriate in terms of training and experience
to meet the indicated needs of the employee?
- Is the provider licensed or certified in accordance with the
applicable law to provide the service required?
- Does the provider offer services in a cost-effective manner by:
a. Utilizing outpatient treatment whenever appropriate?
b. Prescribing treatment which intrudes as little as possible
into the employee's family and work life?
- Does the employee have a preference for a specific provider?
In general, HAl will have had prior contact with the referral source
since HAl personnel are already using a wide variety of resources
as a part of their ongoing work.
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HAl has found that the way that an employee is approached in making
a referral can either motivate or discourage following through with
recommendations. To assist counselors in treatment referrals, HAl
offices maintain information regarding employee benefit plans and
personnel policies regarding leave etc. The employee must have an
understanding of all aspects of the referral before he/she can make
a responsible choice (Appendix 4). HAl believes that the following
information meets the minimal requirements for assisting an employee
in making a decision:
1)
Information regarding treatment philosophy, length of time
(if known) to complete program and qualifications of staff.
Contact person in community agency and cost of program.
Personnel policy regarding leave for rehabilitation
programs.
4) What information is to be released to the treatment
facility.
2)
3)
5) Rights of confidentiality.
6) Voluntary nature of decision.
7) The HAl counselor will encourage the individual to verify
third party payment level through the City benefits
administrator prior to initiating treatment.
It is imperative that the employee understand that this decision is
strictly voluntary. It is not HAl's policy to pressure "employees
to seek treatment as this serves to build resentment in the employee
and impedes ability to benefit from the treatment.
Monitoring Employee Progress
Follow-up of an employee's progress contributes to the continued
success of the EAP. Not only does it ensure that the employee is
being helped, but it also guarantees that community resources are
maintaining their effectiveness. In addition, without follow-up,
an employee can prematurely terminate from treatment and his/her
problem remains unresolved. In such a case, HAl counselors would
inunediately contact the employee to assess what had occurred.
Following this, HAl counselors would also contact the treatment
agency to obtain feedback from them. The HAl counselor then serves
as a "mediator" to resolve any problems that may have surfaced. If
the employee chooses not to complete the treatment and refuses any
further attempts at resolution, the EAP counselor will so document.
In the case of alcoholism, follow-up and support of the employee
will continue on at least a monthly basis for as long as the
counselor feels the employee requires it. As the loss of alcohol
(or drugs) from a person's life forces him/her to make adjustments
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in nearly every area of life, this support is crucial. HAl has
determined the success rate is much higher in those cases where
follow-up is provided following termination from treatment.
Follow-up on the job can also be of great help to both supervisor
and employee. If confidentiality releases are obtained, a
supervisor can be most critical in assisting the employee to make
a satisfactory adjustment in returning to the job.
HAl conducts follow-up not only on alcohol and drug referrals but
on legal, financial and emotional referrals as well. Whenever
possible, HAl will recontact each employee involved with the EAP to
monitor his/her satisfaction with the information given and to let
him/her know of the EAP's further availability if the problem has
not been resolved. HAl has found that this is a very successful
method of maintaining visibility and gives the employee the message
that the program is there to help.
In cases where the employee has not followed through, inunediate
action is necessary. Should the employee inform the counselor
he/she is not interested in pursuing treatment, HAl will attempt to
re-engage the employee and, upon failure to do so, will document in
the file the employee's decision. In the case of supervisor
initiated referrals, the HAl counselor will also immediately contact
the supervisor, (with release) and orient him/her as to the outcome
of the referral.
Employee Communications
HAl will assist City of La Porte in selecting EAP brochures, posters
and wallet cards, and with developing program publicity that will
reflect the approach of the City. (See Appendix 5 for samples).
These materials will be used in conjunction with program
introduction as well as promotional and training activities, and can
be distributed to employees or mailed to their homes. The purpose
of these communications is to maintain program awareness and enhance
self-referral and early intervention.
Employee orientations will be offered to City of La Porte employees.
The orientations will serve to acquaint personnel with the EAP, its
fit with City of La Porte and how to access the program. Employee
orientations will run approximately 30 minutes. These meetings
usually include a verbal presentation, a film, distribution of
printed program materials and a question and answer period. These
meetings are designed to inform the employees about their assistance
program and to address any questions or concerns they may have about
the service. During the orientation sessions, special efforts are
made by the program staff to ensure that the employees are clear
about the following information:
1) The program office locations and phone numbers
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2) The professional qualifications and experience of the
program staff
3)
4)
5)
6)
7 )
8)
9)
The kinds of problems the service is able to assist with,
i.e., marriage and family issues, care of children or the
aged, alcohol and drug abuse, relocation, downsizing,
stress, emotional problems, financial and legal (clients
will be referred out for financial and legal problems)
The types of services the program offers
Program availability 24 hours per day, 7 days per week
What an employee or dependent needs to do to make use of
the service, i.e., how to make an appointment, how to obtain
information or assistance over the phone and how to reach
a counselor when the office is closed
The confidential nature of the program
The service itself is available without cost to the
employee and his or her dependents, but costs may be
incurred if referral to another resource is necessary. It
will also be pointed out that in such instances the program
counselor will assist in making necessary arrangements.
A supervisor may, on the basis of an employee's work
performance, suggest that he or she utilize the service to
deal with what might be a disturbing personal concern.
However, use of the program is voluntary. A supervisor will
not be informed of an employee's use or non-use of the
service without an appropriately signed release of
information form. Job expectations, performance and
disciplinary procedures are not affected by utilization of
the program.
Human Affairs has a wealth of experience to draw upon in developing,
with the City of La Porte staff, an outstanding system of employee
orientation.
Su?ervisorv Training
Human Affairs realizes it is important that supervisors understand
the availability of the program and their own role in relationship
to the program. Consequently, our staff will provide in-person
supervisory training to City of La Porte supervisors. These
training sessions will consist of 1 to 2 hour long meetings between
Human Affairs representatives and groups of City of La Porte
supervisors. City of La Porte representatives will be included in
these meetings as the City deems appropriate. During these sessions
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we explain the assistance program in detail and answer questions.
We also discuss how the supervisors can best utilize the program as
a management resource. (Please see Appendix 6 for an example of the
Supervisory Training Booklet.)
HAl supervisory training seminars seek to achieve the following
goals:
- To identify and explain the purpose and function of the EAP and
the services offered within it.
- To explain the program relationship between the RAP and City of
La Porte.
- To train supervisory personnel in how best to encourage employees
to use the EAP on a voluntary basis.
- To orient supervisory personnel on the proper manner to refer
troubled employees to the RAP for evaluation.
To train supervisors on how to recognize early warning signals
of deteriorating work performance indicative of substance abuse
problems.
The supervisory training would include the following:
a. Introduction to the EAP
b. Information on how the EAP functions
c. The role of the supervisor/manager
d. Question and answer period
An example of a proposed supervisory training packet is outlined
below.
5 min
1. Introduction of EAP training personnel.
10 min
2. Background information about:
a) Human Affairs International, Inc.
b) How HAl can benefit the City, the employee,
the supervisor.
15 min
3. Introduction to EAP model. An explanation of
the background and development of the EAP model.
20 min
4. Case history of a troubled employee.
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a)
Description of previous satisfactory work
performance and present impaired
performance.
Discussion of how supervisors may typically
deal with employee.
b)
c)
Introduce EAP intervention.
20 min
5. Features and service handout. Reviews the
features of the EAP program and the services
the program provides.
10 min
6. Common EAP problems.
5 min
7 .
Supervisory
services a
counselor.
consultation.
supervisor may
Describes
expect from
the
EAP
20 min
8. What supervisors should do. A consolidation
and review of information covered in the
training with a review of the supervisor's role
in confronting an employee with unsatisfactory
work performance.
20 min
9. Question and answer period.
EAP Reports and Documentation
In order to assess the quality of the RAP, a comprehensive evaluation
process will be implemented. HAl has developed an automated reporting
system that is the basis for program evaluation, cost benefit studies
and special research reports. Consequently, we have been able to
offer our client companies meaningful evaluation data.
Human Affairs International has a mainframe computer which is used to
accumulate a bank of statistical data on Employee Assistance Programs.
With this data, we are able to provide utilization feedback, including
comprehensive demographics and summary clinical data. Quarterly and
annual reports can be submitted to appropriate personnel at the end
of each reporting period. The yearly report will also include an
"Executive Summary" of evaluative findings.
These reports and accompanying analysis offer:
- benchmark information about the effectiveness of the RAP,
- provide indicators for management decisions,
- identify obstacles and successes, and
- will include recommendations for program improvement.
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The statistical report is provided in hardcopy. Data can also be
transmitted on diskettes compatible with IBM PC's and some mainframes
if requested. Any data provided to the City would be in aggregate
total format to protect the anonymity and confidentiality of EAP
clients.
Appendix 7 provides an overview of the standardized data gathering
and reporting process developed by Human Affairs. Samples of the
client data form, reports, and graphs are included. The report format
can be modified to provide additional data as necessary to meet the
needs of City management. Human Affairs can also be responsive to
various queries and ad-hoc reports that may be needed on an occasional
basis.
Human Affairs International's experience in evaluation will assist
management in measuring the usefulness of the program and
demonstrating its effectiveness. We have found that when statistics
and analysis are coupled with observations made by your own
management, you can initiate critical management actions leading to
very positive growth.
Qualitv Assurance and Program Evaluation
To ensure that standards of performance are maintained and contract
requirements are met, HAl has in place a quality assurance program.
This program includes a corporate review of the clinical records of
HAl clinicians throughout our system. This effort is coordinated
through forty (40) "field clinical supervisors" who review and
evaluate the clinical records in their designated areas. Weekly staff
meetings, where clinical issues as well as administrative activities
are discussed among HAl staff members, are also conducted in each
full-time location. Input from City of La Porte personnel as well as
survey results such as our client Participant Survey Questionnaire,
mentioned previously, and information on system data will be
addressed.
Continuing education requirements are expected to be met by each full-
time counselor. A copy of the specific items involved can be obtained
upon request.
In addition, critical elements of the quality control program are
examined. Program administration will be measured against an
established calendar. Other measures of program performance will
include:
- Utilization of service locations.
Percent of supervisory involvement in the program.
- Percent of alcohol/drug problems identified.
- Occupational data of clients.
- Average hours per case.
- Satisfaction of clients.
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The above measures will be compared with data from other successful
HAl programs. The measures that have particular relevance to the City
of La Porte program will be monitored to ensure high standards of
service.
We believe evaluation of program quality is one of the most important
components of an EAP. Human Affairs has the capacity to do outcome
evaluation and our programs have demonstrated their efficiency on
numerous performance and cost benefit measures. City of La Porte may
choose to evaluate this program through outcome studies. However, if
program quality standards are met, improved performance, decreased
health insurance claims and other cost benefits will be realized.
(See Appendix 8 for examples of Quality Assurance Forms.)
Corporate Capabilities and Staffing
Since incorporating in 1973 as a privately-held for-profit Utah
Corporation, Human Affairs International has offered Employee
Assistance Program services to increase employee health and
productivity. HAl is the world's oldest and largest Employee
Assistance Program provider, serving over three million lives through
over 425 contracts. Our business continues to grow as employers
recognize that employees' work can be affected by situations outside
of work; that alcohol, drug abuse and other personal problems can add
up to absenteeism, poor job performance, and excessive health care
costs. Out of this recognition, many companies have decided to offer
incentives for employees and their families to address personal
problems through the EAP.
HAl is committed to the resolution of personal problems. By putting
the people we serve first, we efficiently and effectively serve the
needs of our client companies. We understand that maximizing human
resources makes good business sense and that for an organization the
advantages are both monetary and humanitarian. Our unifying theme is
"corporate caring", and this caring is best expressed in confidential
programs concerned with maintaining the health and well being of
employees and their dependents.
Today, HAl is looked to as a leader in the field of Employee
Assistance Programming, providing assessment, referral and short-term
counseling services to employees and their families. Continuing under
the leadership of our founder and President/CEO, Otto Jones, HAl was
acquired in 1988 by AEtna Life & Casualty and operates independently
as a wholly-owned subsidiary. The combined forces of HAl's clinical
services and network and AEtna's administrative strength make this a
promising venture.
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Human Affairs International has a total of 72 full-time offices with
multi site locations in:
Anchorage, AK
Phoenix, AZ
Campbell, CA
Los Angeles, CA
San Jose, CA
Danbury, CT
Miami, FL
Atlanta, GA
Chicago, II
Elmhurst, IL
Lexington, KY
Rockville, MD
Framingham, MA
Somerset, NJ
Whippany, NJ
New York City, NY
Charlotte, NC
Raleigh, NC
Cleveland Heights, OH
Lorain, OH
Solon, OH
Portland, OR
Monroeville, PA
Pittsburgh, PA
Baytown, TX
Dallas, TX
Houston, TX (7 locations)
Salt Lake City, UT
Manassas, VA
Spokane, WA
Washington DC
Mesa, AZ
Tucson, AZ
Los Altos, CA
San Francisco, CA
Santa Clara, CA
Boca Raton, FL
Miami Lakes, FL
Boise, ID
Chicago Heights, II
Morton Grove, IL
Baton Rouge, LA
Cambridge, MA
North Chelmsford, MA
Union, NJ
Albuquerque, NM
Chapel Hill, NC
Durham, NC
Cleveland, OH
Geneva, OH
Parma Heights, OH
Willoughby, OH
Malvern, PA
Philadelphia, PA
Austin, TX
Clear Lake, TX
Fort Worth, TX
Irving, TX
Brigham City, UT
Arlington, VA
Seattle, WA
In addition to these full-time offices, HAl has 491 affiliate
locations to enhance a network of comprehensive occupational
services (EAP's) throughout the nation.
Human Affairs International proudly lists among its clients some of
the largest and most well respected business organizations in the
country. Included on that list are AEtna, Rockwell, International
Paper, Union Carbide, Bell of pennsylvania, Digital, Eaton
Corporation, Exxon, Federal Reserve Bank, General Electric and
Honeywell.
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CONSIDER ORDINANCE APPROVING EMPLOYEE ASSISTANCE PROGRAM AND
APPROVING ENTERING INTO AGREEMENT WITH HUMAN AFFAIRS INTERNATIONAL
(Ord. 1707) - R. Herrera
Motion by
Second by
VOTE:
FOR
AGAINST
ABSTAIN
Sutherland
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
Defeated
Tabled
REOUES4tFOR CITY COUNCIL AGENDA I'Ir
==========================================================================
Agenda Date Requested: Mav 21. 1990
Requested By: Larrv Mabe '~#~epartment: MIS
C'
X Report Resolution
Ordinance
Exhibits: MIS recommendation to city Manager
Final Proposal from Data General Direct 5/14/90
Letter from Grumman Systems Support 4/3/90
--------------------------------------------------------------------------
--------------------------------------------------------------------------
SUMMARY & RECOMMENDATION
We have experienced system problems and additional expenses due to poor power
and instantaneous power losses in recent months (see 4/3/90 letter from
Grumman Systems). The MIS steering committee identified this problem as a
top priority and developed specifications and requested proposals for a
Uninterruptable Power Supply (UPS) system. If approved by Council, the
vendor who is awarded the contract shall provide and install an
Uninterruptible Power Supply for the Data General Computer.
On April 2, 1990 the City of La Porte received priced proposals for
installation of an Uninterruptable Power supply for the Data General Computer
and associated equipment.
The City received proposals from Data General Direct, Inc. and Computex
Support Service.
The MIS Steering Committee evaluated the proposals and identified Data
General Direct as most responsive. The primary advantage offered by Data
General Direct was;
software that will shut down the computer, even when unattended,
in event of a power failure lasting beyond the batteries
capabilities.
larger KVA rating. Data General Direct is 15 KVA and Computex is
12.5 KVA.
The Steering Committee then entered into negotiations in an attempt to obtain
a UPS that would fit out needs and proposed budget of $20,000.00.
The original proposal priced at $27,540.00 was a model/rated at 15 minute
full load and offered features that were included in the RFP but could be
installed at a later date.
As a result of the negotiations with Data General Direct, we have a final
offer on a UPS system which is modified slightly from the specifications
contained in the proposal.
Model 10408, 15 KVA, 3 Phase UPS with 6 minutes at full load,
Installation with four hours of Field Engineer time.
Price $20,040.00
AOS/VS Data General Data-Guard Software and Hardware $1,543.50
MIS steering Committee has recommended to the City Manager favorable
consideration of this purchase.
Action Required by Council:
Approve the awarding of the UPS and software installation contract to
Data General Direct in the amount of $21,583.50.
---------------------------------------------------------------------------
---------------------------------------------------------------------------
Availability of Funds:
General Fund Water/Wastewater
XX Capital Improvement General Revenue Sharing
other (None required)
Account Number: 015-600-606-450 Funds Available: XX YES NO
===========================================================================
Approved for city Council Aqenda
~~ l: ~
Robert T. Herrera
City Manager
~ 1,'L LtL~
DATE
---------------------------------------------------------------------------
---------------------------------------------------------------------------
e
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CITY OF LA PORTE
INTEROFFICE MEMORANDUM
John Jo
errera, City Manager
TO:
FROM:
, Assistant city Manager
DATE: May 16,
SUBJECT: MIS Steer ng Committee Amended Budget
Revises memo of May 14, 1990
At the MIS Steering Committee meeting of May 4, 1990, the MIS
Committee passed a motion to accept Data General Directs proposal
for a Uninterruptible Power System (UPS). The total cost offered
for the UPS was $24,533.50. Further negotiations have resulted in
an offered price of $21,583.50. Since the anticipated cost was
only $20,000.00 for this purchase, the committee revised the MIS
budget. Attached is the revised MIS Budget that is recommended for
the remainder of FY 89-90.
Pending your approval, the committee would like to proceed with
the purchase of the UPS from Data General Direct according to the
revised budget. The committee plans to have this item on the May
21st agenda for Council's approval.
~. Data General
e
QUOTATION
e I QUOTATION NO.
PLEASE REFER TO THIS QUOTATION NO.
IN ALL CORRESPONDENCE AND ORDERS
.
4400 COMPUTER DRIVE, WESTBORO, MASS. 01580
TEL (508) 366-8911 TWX 710-390-0309
T .
o .
CITY SECRETARY
PO BOX 1115
LaPORTE, TX 77572-1115
NEAREST DGC SALES OFFICE
F. DATA GENERAL DIRECT
R . 4400 COMPUTER DRIVE MS lD
~ · WESTBORO, MASS. 01580
.
REFERENCE AL THOMPSON
f"HANK YOU FOR YOUR INQUIRY. WE ARE PLEASED TO QUOTE AS FOLLOWS:
)ATE DGC DISCOUNT AGREEMENT #
5/14/90
MODEL 10408-XX, 15KVA, 3 PHASE UPS WITH 6 MINUTES OF BACK-UP AT FULL LOAD, INSTALLATION
WITH FOUR HOURS OF FIELD ENGINEER TIME MONDAY THROUGH FRIDAY (EXCLUDING HOLIDAYS).
8:30AM THROUGH 5:30PM.
$20,040.00
AOS/VS DATA GENERAL SOFTWARE (SOFTWARE MEDIA AND DOCUMENTATION AND HARDWARE)
$ 1,543.50
THE EXACT TERMS AND CONDITIONS OF DG/DIRECT LIMITED HARDWARE WARRANTY ARE DESCRIBED ON THE
OTHER SI~ OF THIS PAGE.
EXCEPTIONS
DATA GENERAL FIELD ENGINEERS ARE NOT LICENSED KASTER ELECTRICIANS. THE CITY OF LaPORTE, TEXAS
SHALL PROVIDE LICENSED MASTER ELECTRICIANS FOR ELECTRICAL WORK. STANDARD LIMITED WARRANTY FOR
MATERIALS AND WORKMANSHIP BEGIN AT TIME OF PRODUCT SHIPMENT OF 90 DAYS FOR UNINTERRUPTIBLE
POWER SUPPLIES.
PRICES HEREIN ARE FIRM FOR THIRTY (30) DAYS FROM THE DATE HEREOF UNLESS MODIFIED IN WRITING BY DATA GENERAL CORPORATION (DGC)
BEFORE YOUR ORDER IS ACCEPTED. YOUR ORDER IS ACCEPTED ONLY IF WRITTEN ACKNOWLEDGEMENT IS DISPATCHED FROM DGC'S CORPO-
RATE OFFICES BY ITS AUTHORIZED REPRESENTATIVE. ACCEPTED ORDERS FOR EQUIPMENT SHALL BE GOVERNED BY DGC DISCOUNT PUR.
CHASE AGREEMENT THEN IN EFFECT, IF ANY, OTHERWISE BY THE TERMS AND CONDITIONS OF SALE IN DGC FORM 100 (SEE REVERSE SIDE).
ACCEPTED ORDERS FOR SOFTWARE (EXCLUDING DISTRIBUTED SOFTWARE AND ISV-PLUS SOFTWARE) SHALL BE GOVERNED BY THE PROGRAM
LICENSE AGREEMENT (PLA) REFERRED IN THE DISCOUNT AGREEMENT AND IN FORM 100. ACCEPTED ORDERS FOR MAINTENANCE AND SUPPORT
SERVICES SHALL BE GOVERNED BY THE TERMS AND CONDITIONS IN THE APPROPRIATE DGC SERVICE AGREEMENT WHICH MUST ACCOMPANY
THE ORDER.
White-CUSTOMER COpy Canary-ORIGINATOR Pink-SALES ADMIN. COPY Gold-REGIONAL OFC. COPY
013-000-242-02
e e
Grumman Systems Support
A Division of Grumman Data Systems
2627 Jones Road SUite #102
Austin, TX 78745
April 3, 1990
Mr. Larry Mabe
City of LaPorte
P.O. Box 1115
LaPorte, Texas 77571
Dear Larry;
We have been experiencing a number of system problems related
to poor AC power being supplied to your site. These problems
range from bad boards to disk damage due to power sags. The
disk drives have had to be reformatted due to power problems
while attempting writes, this causes the header address to become
corrupt and requires the long hours of reformatting that you
are familiar with.
We highly recommend the purchase of a U.P.S. style power
conditioner, this would greatly increase your uptime and
system availability. We have evaluated your requirements
and recommend a 3 phase 12-14KVA unit.
If you have any questions or if we can be of assistance please
don't hesitate to call me at (512) 892-2636.
Sincerely;
GRUMMAN SYSTEMS SUPPORT CORPORATION
~/J#
Kenneth D. Butler Jr.
District Manager
c c: J. Ma 1 i k
( ..-
.
e
e
City of
DEER PARK
Ronald V. Crabtree
CITY MANAGER
710 E. San Augustine. P.O. Box 700 · Deer Park, Texas 77536 · (713) 479-2394
May 17, 1990
C Of", \0 Y\"\~\)V" ~ c...:-:J..'\. (Q~w <.i
\l~ 5\" \ttO
Mr. Robert T. Herrera
C it Y Man ag e r
City of La Porte
P. O. Box 1115
La Porte, Texas 77572-1115
Dear Bob:
Mayor Burke and I have met with the Deer Park City Council and
discussed the issues relating to water and sewer service along
the west side of Underwood Road that we talked about with you,
Mayor Malone, and Councilman Alton Porter on May 3. Our City
Council concurs unanimously with the positions we presented to
you at that meeting. Based on this, we would recommend that
our two cities enter into an interlocal government agreement
that would address the issues associated with La Porte
continuing to provide water and sewer service to the area along
the west side of Underwood Road north of Pasadena Boulevard.
We would suggest that this interlocal government agreement be
based upon the premise that the City of Deer Park recognizes a
responsibility to provide these services to this area in a
timely manner and that the City of La Porte requires certain
authority within the City of Deer Park in order to continue to
provide these services during this interim period.
Specifically, we would propose that the agreement contain the
following terms:
- That the City of La Porte should charge water and/or
sewer customers within the City of Deer Park according
to your established policy at a rate of 150% of the in-
city rate for these services.
- That the City of La Porte should take whatever actions
deemed appropriate by the La Porte City Council to
address the issue of non-payment for water and/or sewer
services provided to customers within the City of Deer
Park in prior years.
r ,
e
e
May 17, 1990
Page 2
- That the City of La Porte be authorized to impose the
provisions of your adopted Industrial Waste Ordinance,
and any amendments made to that ordinance, upon water
and/or sewer customers served by La Porte within Deer
Park during the period of time in which these services
are provided by La Porte.
- That the City of La Porte be authorized to impose the
provisions of your adopted Plumbing Code, and any
amendments made to that Code, upon water and/or sewer
customers served by La Porte within Deer Park during the
period of time in which these services are provided by
La Porte.
We would request that La Porte agree to continue to provide
water and/or sewer service service to the affected area for a
period of at least three (3) years. As I have explained in our
previous meetings, we have just sold $4 million in bonds for a
variety of capital projects. We do not expect to be in a
financial position to issue additional debt for capital
improvements for three (3) years. There is general utility
service planning we need to do for the service area affected by
this proposed agreement, and engineering drawings and
specifications that will need to be prepared for the utility
lines that will serve this area. This planning and design work
can be completed during this three (3) year period so that we
can be ready to proceed, as quickly as possible, with the
installation of these utility lines at the time our financial
plan calls for us to be able to incur additional debt.
We would also request that service not be limited to existing
customers during this interim period. It would be our hope
that if system capacity is available, future customers in the
affected area would be permitted to receive service from the
City of La Porte during this interim period, under the terms
and conditions of the interlocal government agreement as it is
finally approved. This is a relatively short-term situation in
which our two cities find ourselves. The spirit of cooperation
that now exists between our cities and which was evident in our
meeting on May 3 should be relied upon to help reach a mutually
beneficially understanding in this situation that will enable
us to continue to work cooperatively beyond this short term
I .
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May 17, 1990
P ag e 3
situation. We appreciate your efforts to work with us on this
matter, and the willingness demonstrated by Mayor Malone and
Councilman Porter to try to reach an understanding. I would
ask that you convey this letter to the La Porte City Council
and provide me their response following your Council Meeting on
May 21.
Sincerely,
~V~
Ronald V. Crabtree,
City Manager
RVC:pm
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REQUEST FOR CITY COUNCIL AGENDA ITEM
=================================================================
Agenda Date Requested:
Requested By: Joel
recht Department: Community DeveloDment
x
Resolution
Ordinance
Exhibits:
1. State Dept. of Hwy. & Public Transportation Letter dated
April 3, 1990
2. No Surprise Memo dated May 2, 1990
3. Bid Tabulation
=================================================================
SUMMARY & RECOMMENDATION
At the request of the State Department of Highways and Public Transportation the
City is required to replace the water line crossing Broadway (Loop 410) at "G11
Street. The City decided it was in our best interest to also replace the water
line at Broadway and Fairmont Parkway.
The City retained the professional services of the engineering firm of Klotz &
Associates to prepare plans and specifications for the two water line
replacements. Per exemption provided by State law, the City waived the normal
two week advertisement period. The City requested bids from three (3) local
util ity contractors and received quotes from Hubco, Inc. in the amount of
$20,213.00 and McKey Construction and Equipment, Inc. in the amount of
$55,444.00.
Hubco, Inc., the apparent low bidder, included an amount of $716.00 for extra
work, if needed and approved by the engineer, making the total bid to be
$20,929.00.
Funding for this project is available in Account No. 011-611-611-900 (which is
Fund 11 - 1985 Bond Contingency Account).
Staff reviewed the bids submitted and recommends the approval of the award of
the contract for the water line crossings on Broadway at Fairmont Parkway and
"G" Street to Hubco, Inc. in an amount not to exceed $20,929.00.
Action Required by Council:
Approval of contract with Hubco, Inc. in an amount not to exceed $20,929.00.
=================================================================
Availability of Funds:
General Fund
Capital Improvements
Other
Water/Wastewater
General Revenue
Sharing
x
Account No.: 011-611-611-900
Funds Available: ~ Yes
No
=================================================================
Approved for City Council Agenda
~~
Ro ert T. Herrera
City Manager
,,' 1"1\l1.t>
Date
.
r---
e
~~EO
4 qO
COMM. OE" .
COMMISSION
STATE DEPARTMENT OF HIGHWAYS
AND PUBLIC TRANSPORTATION
ENGINEER-DIRECTOR
ARNOLD W. OLIVER, P.E.
ROBERT H, DEDMAN, CHAIRMAN
RAY STOKER, JR.
WAYNE B. DUDDLESTEN
P.O. BOX 1386
HOUSTON. TEXAS 77251-1386
(713) 8694571
702 FM 1959
Houston, Texas 77034
CONTACT:
April 3, 1990
Project MA-CRP 88(647)M
Control 389-15-7
Loop 410
Harris County
City of La Porte
P.O. Box 1115
La Porte, Texas 77571
Attention: Mr. Reagan McPhail
Dear Sir:
We wish to advise you that the 6" Water Line that crosses Loop 410 at G Street
must be encased in order to meet State requirements.
The encasing of the 6" Water Line must be done at no cost to the State.
Please encase this water line as soon as possible in order to avoid delay on
the project which is now under construction.
If we can be of further assistance, please advise.
Sincerely,
~.~}~e,.
<3'~ ~ Q.'CJr~J ~ Q,.
Charles A. Frey, P.E. 0
Supvg. Resident Engineer
District No. 12
DM:sw
cc: Mr. Dwight A. Allen, P.E.
District ROW
e'
. ..
-
FILE
CITY OF LA PORTE
MEMORANDUM
MAY 2. 1990
TO:
FROM:
SUBJECT:
. y Council
rrera, City Manager
Assistant City Manager
John J
i
No Surprl eRE: Memo Dated 4/30/90
Broadway at r Main Crossings at "G" Street and Fairmont Parkway
Upon conferring with the State we found that Hubco Inc.'s project schedule for
the construction of Broadway is:
(1) May 7th - begin excavation of existing road
(2) May 14th - begin lime stabilization of subgrade
(3) May 21st - begin setting of concrete pavement forms
If the City followed the normal advertisement and bidding process, the earliest
the City could issue a Notice to Proceed is May 22nd. This would obviously
confl i ct wi th the prime contractor's schedul e and cause more del ay to the
project.
State law allows for exceptions to this advertisement when;
* a procurement is necessary to preserve or protect the public health or
safety of the municipality's residents;
* or a procurement is necessary because of unforeseen damage to public
machinery, equipment or other property.
This situation meets the test for exception of the standard two week bidding
process. Staff will however, secure competitive quotations as soon as plans and
specifications become available.
After quotations are received this matter will be placed on either the May 14th
or May 21st agenda for Council approval and authorization of expenditure.
JJ/neb
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BID TABULATION
WATER LINE CROSSINGS ON
BROADWAY AT FAIRMONT PARfWlAY AND "G" STREET
MAY, 1990
ITEM
PRICE
TOTAL,.
NO.2
PRICE TOTAL
NO.3
PRICE TOTAL
NO.1
MrKpv Hllnrn Tnr
1. a" Water Main
C-900 PVC 268 LF 71.00 19,028. 25.30 6,780.
2. 14" Encasement Pipe
Steel 148 LF 77 .00 11 ,396. 30.00 4,440.
3. Ductile Iron ftgs. 56.00 2,800. 1768.00 884.
.50 T
4. a" Tapping Sleeve
Valve & Box 1 EA 2520.00 2,520. 760.00 760.
5. a" Grate Valve & Box
1 EA 900.00 900. 340.00 340.
6. a" Wet Connection 1,800.
2 EA 1680.00 3,360. 900.00
7. 6" Wet Connection 1680.00 1680. 900.00 900.
1 EA
a. Cut, Plug, Abandon
Existing a" Line 4 EA 1680.00 6720. 320.00 1,280.
9. Cut, Plug, Abandon
Existing 6" Line 2 EA 1440.00 2,880. 316.00 632.
10. Saw Cut Concrete
Pavement 62 LF 20.00 1,240. 21.00 .1,302.
11. Trench Safety System
(5-10 Feet Deep) 20.00 2,920. 7.50 1,095.
146 LF
TOTAL BID 55,444. 20,213.
Total Extra Items 4,400. 716.
GRAND TOTAL BID 59,844. 00,929.
.
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CONSIDER APPROVING AWARD OF CONTRACT FOR WATER LINE CROSSINGS ON
BROADWAY (LOOP 410) AT FAIRMONT PARKWAY AND G STREET - J. Albrecht
Motion by
Second by
VOTE:
FOR
AGAINST
ABSTAIN
Sutherland
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
Defeated
Tabled
-- T -
e
.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
5/21/90
Requested By:
Robert T. Herrera
Department:
Administration
x
Report
Resolution
Ordinance
Exhibits:
1. December 12, 1988 approved minutes.
SUMMARY & RECOMMENDATION
It is anticipated the final hearing in front of the Texas Water
Commission with reference to the application submitted by Houston
Chemical Service, for the incineration of Commercial Hazardous
waste, will occur in July 1990. Funding for the final months of
opposing this application is necessary. Staff requests $100,000.00
be funded from the General Fund contingency account and transferred
to the City legal budget.
In addition to the above request some technical house cleaning
needs to be performed. On 12/12/88 the Council in open session set
aside $180,000.00 for the engagement of professional consultants
to assist the City in opposing HCS application. The Funding source
was identified but not stated in open session. Government
accounting and budgeting principles necessitates clear direction
for auditing purposes. Council intended to amend the budget. The
amendment was not made.
Action Required by Council:
Direct staff to transfer $100,000.00 from the General Fund
Contingency Account to other professional services account in the
legal division and to ratify and confirm the $180,000.00 Budget
Amendment, regarding the engagement of professional consultants,
approved in the December 1988 City Council minutes.
Availability of Funds:
X General Fund Water/Wastewater
capital Improvement General Revenue Sharing
Other
Account Number: 001-607-607-900 Funds Available: XX YES NO
Approved for City Council Agenda
~~~
Robert T. Herrera
City Manager
~ \ \'''d 1\0
Date
e
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MINUTES OF THE REGULAR MEETING OF THE LA PORTE CITY COUNCIL
DECEMBER 12, 1988
1. The meeting was called to order by Mayor Malone at 6:00 P.M.
Members of City Council Present: Mayor Norman Malone,
Councilpersons Betty Waters, Mike Cooper, Ed Matuszak (arrived
at 6:06), Alton Porter, Mike Shipp, Deotis Gay, B. Don
Skelton, Jerry Clarke
Members of Citv Council Absent: None
Members of City Staff Present: City Manager Bob Herrera, City
Attorney Knox Askins, City Secretary Cherie Black, Assistant
City Hanager John Joerns, Assistant to the City Manager Janie
Bais, Director of Public Works Steve Gillett, Purchasing
Manager Louis Rigby, Police Chief Charles Smith, Finance
Director Jeff Litchfield, Director of Community Development
Joel Albrecht, Assistant Director of Public Works Buddy
Jacobs, Fire Chief Joe Sease
Others Present: Brent Ryan; Jim Wyatt; John Black, Bayshore
Sun; 22 citizens
2. The invocation was given by Mayor Malone.
3. Council considered approving the minutes of the Citizens
Participation meeting and regular meeting of Council held
Novembe r 28, 1988.
Motion was made bv Councilperson Skelton to approve the
minutes of the November 28 meeting with an amendment to
reflect the correct time of Councilperson Porter's arrival
time as 6:57. Second by Councilperson Waters. The motion
carried, 8 ayes and 0 nays (Councilperson Matuszak had not yet
arrived).
Ayes: Councilpersons Waters, Cooper, Porter, Shipp, Gay,
Skelton, Clarke and Mayor Malone
Nays: None
4. The following persons addressed Council at this time:
Mrs. Evelyn Kennedy - requesting that Council consider putting
the purchase of the old Post Office site for use as a senior
citizens center as a priority for the Community Development
Block Grant application.
Dr. Eoin Harvey addressed Council to request their
consideration of D. E. Aviation's offer to lease 14 tie-down
spaces at La Porte Municipal Airport and a 100 x 100 foot
piece of property lying adjacent to the ramp.
e
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Minutes, Regular Meeting, La Porte City Council
December 12, 1988, Page 6
Motion was made bY Councilperson Gay to approve participation
with Mechanical Engineering and Repair for a utility extension
from the south side of Polk Street in a northerly direction
along the east property of 18th Street to a point
approximately 150 feet into the block, at a cost to the City
of approximately $4,700. Second by Councilperson Matuszak.
The motion carried, 8 ayes and 0 nays (Councilperson Porter
had left the meeting at 8:37 P.M.).
Ayes: Councilpersons Waters, Cooper, Matuszak, Shipp, Gay,
Skelton, Clarke and Mayor Malone
Nays: None
15. Council considered authorizing additional funds for assistance
in preparation of Tinker/Lovelace litigation.
Motion was made bY Councilperson Shipp to approve additional
funds in the amount of $12,000 to Turner Collie & Braden for
assistance in preoaration of the Tinker/Lovelace litigation.
Second by Councilperson Waters. The motion carried, 7 ayes
and 0 nays (Councilperson Porter had left the meeting and
Councilperson Gay was away from the Council table).
~
Ayes: Councilpersons Waters, Cooper, Matuszak, Shipp,
Skelton, Clarke and Mayor Malone
Nays: None
16. Council considered retaining professional consultants to
assist in review of Houston Chemical Services, Inc.,
application.
-
Motion was made by Councilperson Matuszak that the City
Manager be authorized to engage the services of professional
consultants on an hourly basis to assist the City in
opposition to Houston Chemical Services' permit application
before the Texas Water Commission, and that the total expenses
not to exceed $180,000 without prior approval from City
Council. Second by Councilperson Shipp. The motion carried,
6 ayes and 0 nays (Councilperson Porter had left the meeting
and Councilpersons Gay and Skelton were away from the Council
table).
Ayes: Councilpersons Waters, Cooper, Matuszak, Shipp, Clarke
and Mayor Malone
Nays: None
17. Council considered awarding a contract for replacement of 2020
feet of 8 inch sanitary sewer main on East "E" Street.
.
e
Minutes, Regular Meeting, La Porte City Council
December 12, 1988, Page 9
Councilperson Cooper requested an agenda item for the January
meeting to authorize and direct the Planning and Zoning
Commission to study the Zoning Ordinances for any changes that
are needed.
Councilperson Matuszak requested that staff look into having a
person to act as a "booking agent" for Sylvan Beach Convention
Center. That person could be in charge of the entire booking,
from renting the Pavilion, to getting the caterer, to handling
decorations.
Mayor Malone read a letter regarding Jodi Bobo's term explrlng
on the Harris-Galveston Subsidence District, and asking that a
representative from the City be at their office at 9:30 A.M.
on January 9, 1989, to appoint a person to that term. The
consensus was that Ms. Bobo would be the choice of the Council
for reappointment.
24. The executive session had been held earlier in the meeting.
25. There being no further business to come before the Council,
the meeting was duly adjourned at 9:50 P.M.
Respectf~llY ~~it~ed:
~UL~
Cherie Black, City Secretary
Passed and Approved this the
9th day of January, 1989
){ffln/11 /'"q ~
Norman Malone, Mayor
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CONSIDER TRANSFER OF FUNDS FROM GENERAL FUND CONTINGENCY ACCOUNT,
AND RATIFY AND CONFIRM BUDGET AMENDMENT - R. Herrera
Motion by
Second by
VOTE:
FOR
AGAINST
ABSTAIN
Sutherland
Cooper
Matuszak
McLaughlin
Porter
Gay
Skelton
Clarke
Malone
Motion carried
Defeated
Tabled
e
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
FROM: Jeff Litchfield, Director of Finance
TO: Robert T. Herrera, City Manager
DATE: May 16, 1990
SUBJECT: Audit Committee Members and Meeting
The decision by Betty Waters not to run for re-election has caused a vacancy
on the Audit Committee. The current members are Alton Porter and B. Don
Skelton.
Monday night, City Council needs to select an individual for the Audit
Committee. If it is agreeable with the committee members, I have tentatively
set up an Audit Committee meeting with the Auditor's for 4:00 p.m., Thursday,
May 24, 1990 in the Conference Room at City Hall.
<i ".. .
.
.
~.f4h' ~~c:fw r-
~
.
~
.... ..
--~ ~--
.
1-1;........ ",L_ COUNCIL ACTION" "-.. L -
SUTHERLAND: -~71' ~ ~ ~~
COOPER:, ~-4~~ 'f~
" ~~)o;;d~~~d
~ ~~.
MA'!'USJ..A~~~. - r7
~~' ~~lJ:~trn;~r .
1Jlm..~-~.~pIJ~- ~p;...~"dC
McLAUGHLIN:- . ~.& &?Jr~~~~il-c.,- ~~-'=
~L -~" ri.' L -#-,---7
~. ~ -~r;X.b-f ~ --~ ffi'#V-~_~'
Etns~ -~~~-
PORT~R: ~ 10 JJ- "" ~ '/ A ~ft ~- ~ .
,~~~~~T~rf:4~ -~~
~ ~~_~..;:r~-#~.7kd'f - 'fT
;;::;.~k.a-~. ~~~a..r..c
v ~ ~-Jo~,l7~~ d'1l-h~~
~;t"SKELTON: (I~ t, ifd~'~~..ar.u ~cL
fiJiU- .~d./~~ ~~ULDJ1~ ~
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