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Home My WebLink About1990-10-22 Regular Meeting• • MINUTES OF THE REGULAR MEETING OF LA PORTE CITY COUNCIL OCTOBER 22, 1990 1. The meeting was called to order by Mayor Malone at 6:00 P.M. Members of City Council Present: Mayor Norman Malone, Councilpersons Guy Sutherland, Mike Cooper, Ed Matuszak (arrived at 6:10 P.M.), Bob McLaughlin, Alton Porter, Deotis Gay, B. Don Skelton Members of City Council Absent: Councilperson Jerry Clarke Members of City Staff Present: City Manager Bob Herrera, City Attorney Knox Askins, City Secretary Cherie Black, Assistant City Manager John Joerns, Director of Public Works Steve Gillett, Assistant Director of Public Works Buddy Jacobs, Acting Police Chief Bobby Powell, Assistant City Attorney John Armstrong, Finance Director Jeff Litchfield, Golf Course Manager Alex Osmond Others Present: David Brady and Sharon Marsh, La Porte Booster Club; Evelyn and Dan Kennedy; Katherine Coleman; Dale Conger, Espey Huston; Charles Huber; David Andreas, Beaumont Parks and Recreation Director; Barron Hobbs, Hilton Hotel Manager; John Black, Bayshore Sun; 12 citizens 2. The invocation was given by Mayor Malone. 3. Council considered approving the minutes of the regular meeting of Council held October 8, 1990. Motion was made by Councilperson Skelton to approve the October 8 minutes as presented. Second by Councilperson McLaughlin. The motion carried, 7 ayes and 0 nays (Councilperson Matuszak had not yet arrived). Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: None 4. Council considered approving the minutes of the emergency meeting of Council held October 11, 1990. Motion was made by Councilperson Porter to approve the October 11 minutes as presented. Second by Councilperson Gay. The motion carried, 7 ayes and 0 nays (Councilperson Matuszak had not yet arrived). Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: None • • Minutes, Regular Meeting, La Porte City Council October 22, 1990, Page 2 5. Council considered approving the minutes of the special emergency meeting of Council held October 13, 1990. Motion was made by Councilperson McLaughlin to approve the October 13 minutes as presented. Second by Councilperson Cooper. The motion carried, 7 ayes and 0 nays (Councilperson Matuszak had not yet arrived). Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: None 6. A portrait of Evelyn Kennedy, painted by Katherine Coleman, was presented to the City to be hung in the Evelyn Kennedy Civic Center. Mr. and Mrs. Kennedy and Mrs. Coleman made the presentation. 7. The Mayor proclaimed November 5 through 9 as "Paint the Town Orange Week." David Brady and Sharon Marsh, representing the La Porte Bulldog Booster Club, accepted the proclamation. 8. Catherine Mahlstedt addressed Council requesting use of the City van for transporting troops from Baytown to La Porte on November 2 and November 7. 9. Council considered an ordinance authorizing the City Manager to execute a letter of agreement with Sunbelt Hotels, Inc., for purposes of developing a hotel market study. The City Attorney read: ORDINANCE 1734 - AN ORDINANCE AUTHORIZING AN AGREEMENT WITH SUNBELT HOTELS, INC., FOR A HOTEL-CONVENTION CENTER MARKET STUDY WITHIN THE CITY OF LA PORTE; PROVIDING FOR A CONTINGENT APPROPRIATION OF NOT TO EXCEED $18,000.00, TO BE PAID FROM THE HOTEL-MOTEL TAX FUND; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Cooper to adopt Ordinance 1734 as read by the City Attorney. Second by Councilperson Matuszak. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: None • • Minutes, Regular Meeting, La Porte City Council October 22, 1990, Page 3 10. Council considered awarding a bid for electric golf cars. Motion was made by Councilperson Sutherland to award the bid for electric golf cars to E-Z-Go Textron in the amount of $102,396.92, using option 2 for payment, which is $27,860 in 1990 and $74,536.92 in 1992. Second by Councilperson Porter. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: None 11. Council considered an ordinance amending Ordinance 1587 - establishing user fees and rules and regulations for the City of La Porte Bay Forest golf course. The City Attorney read: ORDINANCE 1587-B - AN ORDINANCE AMENDING ORDINANCE 1587, AN ORDINANCE ESTABLISHING USER FEES AND RULES AND REGULATIONS FOR THE CITY OF LA PORTE BAY FOREST GOLF COURSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Matuszak to adopt Ordinance 1587-B as read by the City Attorney. Second by Councilperson Porter. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: None 12. Council considered an ordinance amending Chapter 12, "Garbage and Trash," of the Code of Ordinances of the City of La Porte (establishing City as sole provider of collection and disposal of commercial solid waste). The City Attorney read: ORDINANCE 1729 - AN ORDINANCE AMENDING CHAPTER 12, "GARBAGE AND TRASH," OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE; PROVIDING THAT ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE SHALL BE DEEMED GUILTY OF A MISDEMEANOR AND UPON CONVICTION SHALL BE FINED A SUM NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00); CONTAINING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Skelton to adopt Ordinance 1729 as read by the City Attorney. Second by Councilperson Sutherland. The motion carried, 8 ayes and 0 nays. • • Minutes, Regular Meeting, La Porte City Council October 22, 1990, Page 4 Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: None 13. Council considered an ordinance approving and authorizing contract by and between City of La Porte and BFI Solid Waste Systems, Inc., for collection and disposal of commercial solid waste. The City Attorney read: ORDINANCE 1730 - AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BY AND BETWEEN THE CITY OF LA PORTE AND BFI WASTE SYSTEMS, INC., FOR COLLECTION AND DISPOSAL OF COMMERCIAL SOLID WASTE; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Skelton to adopt Ordinance 1730 as read by the City Attorney. Second by Councilperson Sutherland. The motion carried, 7 ayes and 1 nay. Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: Councilperson Matuszak 14. Council considered an ordinance approving and authorizing a contract by and between City of La Porte and Landmark Structures, Inc., for construction of Northwest elevated water storage tank. The City Attorney read: ORDINANCE 1731 - AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BY AND BETWEEN THE CITY OF LA PORTE AND LANDMARK STRUCTURES, INC., FOR CONSTRUCTION OF THE NORTHWEST ELEVATED WATER STORAGE TANK; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Gay to adopt Ordinance 1731 as read by the City Attorney. Second by Councilperson Sutherland. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: None 15. Council considered an ordinance approving and authorizing a contract by and between the City of La Porte and McKey Construction & Equipment, Inc., for Northwest La Porte water project . • Minutes, Regular Meeting, La Porte City Council October 22, 1990, Page 5 The City Attorney read: ORDINANCE 1732 - AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BY AND BETWEEN THE CITY OF LA PORTE AND McKEY CONSTRUCTION & EQUIPMENT, INC., FOR THE NORTHWEST LA PORTE WATER PROJECT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Gay to adopt Ordinance 1732 as read by the City Attorney. Second by Councilperson Porter. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: None 16. Council considered an ordinance approving and authorizing a contract by and between the City of La Porte and E. P. Brady, Inc., for construction of the East La Porte relief sewer project; approving and authorizing change order No. 1. The City Attorney read: ORDINANCE 1733 - AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BY AND BETWEEN THE CITY OF LA PORTE AND E . P . BRADY , INC . , FOR CONSTRUCTION OF THE EAST LA PORTE RELIEF SEWER PROJECT; APPROVING AND AUTHORIZING CHANGE ORDER NO. 1, DELETING $88,843.50 FROM THE ORIGINAL CONTRACT PRICE, FOR A REVISED CONTRACT AMOUNT OF $1,495,295.25; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Skelton to adopt Ordinance 1733 as read by the City Attorney. Second by Councilperson Sutherland. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Gay, Skelton and Mayor Malone Nays: None 17 . Council considered rejecting a bid for replacement of a front- loading garbage truck. Motion was made by Councilperson Gay to reject the bid for replacement of a front-loading garbage truck. Second by Councilperson Skelton. The motion carried, 7 ayes and 0 nays (Councilperson Porter was away from the table). Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Gay, Skelton and Mayor Malone Nays: None • • Minutes, Regular Meeting, La Porte City Council October 22, 1990, Page 6 18. Council considered a consent agenda, as follows: (A) Consider awarding a bid for PVC pipe and fittings, C/I fittings, gate valves and fire hydrants; (B) Consider awarding a bid for uniform rental and service. Motion was made by Councilperson Skelton to approve the consent agenda as presented. Second by Councilperson Gay. The motion carried, 7 ayes and 0 nays (Councilperson Porter was away from the table). Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Gay, Skelton and Mayor Malone Nays: None 19. Administrative Reports - City Manager Bob Herrera commended Steve Gillett for his presentation on items 12 through 16 of tonight's agenda. He also announced a meeting with the EPA in Dallas on November 13 which has been arranged by Congressman Mike Andrews; any Councilperson able to attend should let Bob know. Councilperson Clarke was unable to attend tonight's Council meeting due to the death of his uncle. Deepest sympathy was extended by Council. Mr. Barron Hobbs, Sunbelt Hotels, was introduced. He spoke briefly on the possibility of a hotel being built in La Porte at Sylvan Beach. 20. Council Action - Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Gay, Skelton and Mayor Malone brought items to Council's attention. 21. Council adjourned into executive session at 7:46 P.M. to address the following items: Under Article 6252-17, Section 2(E) - Legal - Meet with Attorney to receive status report on mobile home park litigation; and under Article 6252-17, Section 2(E) - Legal - Meet with Attorney to review proposed TML resolution. Council returned to the table at 8:25 P.M. 22. There being no further business to come before the Council, the meeting was duly adjourned at 8:26 P.M. R p ctfull s bmitted: Cherie Blac , City ecretary Minutes, Regular Meeting, La Porte City Council October 22, 1990, Page 7 Passed & Approved this the 12 day of November, 1990 ~ ,~ ,~ ~Gi2~~L~~ ~~'~ an L. Malo e, Mayor Off ice of the Mayor .. r ~~ ~~r~~~ ~ Novembelc. 9 manFi6 ~h.e ~.ina~e ~u,~edag ~oa~ba.P.e game a~ the bea!son, and wee be w~cth been Panf~; and WHEREAS, ,the Bu.e,edog Baa~~en C.eub .c~ eneaunag.ing a.P~e Bu.Q,2dag ~arvs ~a show ext~ea ~uppaht dcvu:ng the weefz a~ Novembe~c 5 ~Gvr.augh 9; and WHEREAS, .eoeae bu~.ine~~e~ and ne~s.iden~ ane neque,~ted ~o d,%speay po~s~etc~, banne~c~s, w.indaw pativ~tr:.ng, n.%bbavv~, ba,22aavus and ~!i ~.ey the Bu.P.edog Baaa~en C.eub F.eag. NOW, THEREFORE, I, NORMAN h1ALONE, MAS~OR a~ the C.c,.ty a~ La Pah:te, da hetceby pnaeea,i.m the weefz a~ Novembe~c 5 ~hnaugh 9, 1990, ass PAINT THE TOfUN ORANGE WEEK ~.n the C.cty o~ La Ponte, and urge e~i~,%zervs ~;a thaw ~uppaht fan. the Bu.~edog beam, eoaehe~, eheeh.eeade~c~s, Chuto~s, ~~ccden-t~5 and panenta at La Pante High Sehao.e. IN WITNESS WHEREOF, 1 have he~ceun-ta ~se~ my hand and eau~ed .the Serve os the Gi~y ~a be a6~.ixed heneta, ~-,i~ the 22nd day ab Oe~tabe~c., 1990. CITY OF LA PORTS U~u11an Une, ayUIL i CITY OF INTER-OFFICE OCTOBER T0: Mayor and City Council LA PORTE MEMORANDUM 17, 1990 FROM: Robert T. Herrera, City Ma ager SUBJECT: Hotel Study/Joint Venture The spirit of economic development is alive in La Porte. I am extremely happy to report to you that the City and a highly regarded hotel development corporation would like to joint venture a study that highlights La Porte's marketing attributes. The expected end result is the construction of a 250+ room Hilton Hotel. The location is Sylvan Beach Park. Harris County has indicated they will support this partnership by making available 5.4 acres of county property north of Sylvan Beach. Commissioner Fonteno favors the careful development of this property in a manner that will enhance La Porte's and Harris County's position in being recognized as a community and region that promotes quality growth. Attached please find a map outlining the desired location. Sunbelt Hotels, Inc. offers complete property development and construction management services for new hotel facilities. Their management personnel are highly motivated and goal oriented. They were formed in Houston in 1978. To their credit they own, manage and operate the following hotels. FRANCHISE LOCATION # OF ROOMS Beaumont Hilton College Station Hilton Ft. Lauderdale Hilton Hobby Hilton Holiday Inn Parliament House Quality Inn - North Radisson Hotel Ramada Northwest Sheraton Marion Wichita Falls Hilton Beaumont, Texas College Station, Texas Ft. Lauderdale Airport Hobby Airport - Houston Harrisonburg, Virginia Birmingham, Alabama Springfield, Missouri Knoxville, Tennessee Houston, Texas Marion, Indiana Wichita Falls, Texas 284 300 388 315 130 234 198 198 291 125 256 By combining our resources with Sunbelt Hotel and joining in the endorsement of commissioning a hotel study at Sylvan Beach, the City accepts responsibility to continue to seek diversification of its economic base and pursue one of the major goals identified by the "Visions 89" committee. ,~ October 17, 1990 Page 2 Conceptually, the hotel envisioned will be valued between $10 and $12 Million Dollars. It will employ approximately 120 new full time employees and require additional part time and contractual personnel to meet banquet servicing needs. Conservatively, this hospitality center will generate $370,000 in sales and hotel tax revenues yearly. 1% City Sales Tax $ 40,000 6-1/4% State Sales Tax $250,000 4% Hotel/Motel Tax to La Porte $ 80,000 • Truly, the best way to predict the future is to create it. I'm convinced La Porte's tomorrow starts with the City promoting and entering into public and private joint ventures that make good business sense. I recommend that the City Council entrust its administration to execute an agreement with Sunbelt Hotels, Inc. to participate in the development of a hotel study. RTH/ms October 22. 1990 To: Mayor and City Council ~.~ Please replace this page 2 dated October 17, 1990, correspondence with the page 2, October 17, correspondence on agenda item #9. Note: County Does not receive a sales tax. I'm sorry for this mistake. • ORDINANCE N0. 1734 AN ORDINANCE AUTHORIZING AN AGREEMENT WITH SUNBELT HOTELS, INC., FOR A HOTEL-CONVENTION CENTER MARKET STUDY WITHIN THE CITY OF LA PORTE; PROVIDING FOR A CONTINGENT APPROPRIATION OF NOT TO EXCEED $18,000.00, TO BE PAID FROM THE HOTEL-MOTEL TAX FUND; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council of the City of La Porte hereby authorizes an agreement with Sunbelt Hotels, Inc., in accordance with the the terms and conditions of letter of October 12, 1990, from the City of La Porte to Sunbelt Hotels, Inc., copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, for a market study of a possible hotel-convention center in the City of La Porte. The City Council of the City of La Porte hereby authorizes a contingent appropriation of not to exceed $18,000.00, from the hotel-motel tax fund, for the cost, if any, of such market study. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 22nd day of October, 1990. CITY OF LA PORTE BY___ __ Norman L. Malone, Mayor ATTEST: Cherie Black, City Secretary Knox W. Askins, City .Attorney ~V ~~~ ~. I r/~ ~ i • -~~ CITY OF LA FORTE pia •4j 1 ~e PnoNE 171 3) 471 -5020 P. O. BOx 1 1 1 5 Lw PORT E. TExwS 77572.1 / 1 5 October 12, 1990 Ron E. Jackson, President Sunbelt Hotels, Inc. 2600 Citadel Plaza Drive, Suite 507 Houston, TX 77008 Dear Ron: I am pleased that Sunbelt Hotels, Inc. has decided to pursue a joint venture with the City of La Porte in underwriting a hotel market study. By combining our talents and resources I'm confident that this public/private partnership will be successful. It is my understanding that the first step in pursuing an agreement requires that a marketing study be initiated to determine whether La Porte will warrant a hotel. Therefore, I propose the following: * Sunbelt Hotels, Inc. engages the services of a professional and well respected consulting firm to perform a detailed lodging study of La Porte. * Sunbelt Hotels, Inc. will be .responsible for payment to the selected company for their work effort. * The City will be kept abreast of the study effort and given opportunity for input and discussion. * Upon completion of the study, the findings will be presented to the La Porte City Council with sufficient copies made available for continued study. * Should the report not demonstrate that a hotel can be supported by La Porte with i is 1 ocati on i n east Harris County, the City will agree to reimburse Sunbelt Hotels, Inc. for the cost of the hotel study. The amount to be reimbursed will not exceed $18,000. EXHIBIT "A" i • October 12, 1990 Page 2 I hope the above considerations reflect our past conversations accurately. If the above meets your approval, I will schedule a meeting with City Council to confirm this offer on the October 22, 1990, Regular Council meeting. Please respond at your earliest convenience. On behalf of the City of La Porte, I welcome your interest in our City's future. Sincerely, Robert T. Herrera City Manager RTH/ms xc:~ Mayor and City Council Jim Fonteno, Commissioner Barron Hobbs EXHIBIT "A" • • REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 10-22-90 Requested By: Alex Osmond Department: Golf Course XX Report Resolution Ordinance Exhibits: 1) Memo From Alex Osmond dated 10-11-90 2) Memo From Jeff Litchfield dated 10-10-90 SUMMARY & RECOMMENDATION On October 1, 1990 sealed bid #0402 for sixty-six (66) electric golf cars to be used at Bay Forest Golf Course were opened. Four bids were mailed out to vendors, with three returning bids. The vendors could bid three different prices. Low bidders on all options was E-Z-Go Textron. E-Z-Go Textron met or exceeded the requirements of the specifications. Staff recommends that Council award the bid to E-Z-Go Textron. Action Required by Council: Award Bid #0402 to E-Z-Go Textron in the amount of $102,396.92 using Option #2 for payment instruction, which is $27,860.00 in 1990 and $74,536.92 in 1992. Availability of Funds: General Fund x Capital Improvements Other Water/Wasterwater General Revenue Sharing Account No.: 028-800-811-850 Funds Available: X Yes No ------------------------------=---------------------------------- ----------------------------------------------------------------- Approved for City Council Agenda ~~c T. ar 10 •1(0.9 0 Robert T. Herrera Date City Manager • • CITY OF LA PORTE INTEROFFICE MEMORANDUM October 8, 1990 T0: Alex Osmond, Golf Course Manage FROM: Louis Rigby, Purchasing Manage SUBJECT: Sealed Bid #0402 - Electric Golf Cars Advertised, sealed bids #0402 for sixty-six (66) electric golf cars were opened and read on October 1, 1990. Bid requests were mailed to vendors with three returning bids. Apparent low bid was submitted by E-Z Go Textron. I have enclosed copies of all bids submitted for your review. Please submit an agenda request form by the time prescribed before the next regular council meeting. If there is a need to delay taking this item before council, please notify me. attachment xc: Robert T. Herrera, w/attachment Jeff Litchfield, w/attachment • i• Sealed Bid #0402 E-Z Go Electric Golf Cars Textron Great Texas Watson Golf Car Distributing Company Model E-Z Go Columbia Par Car Club Car 1. Purchase 66 Golf Cars 165,462.00 181,500.00 - - - Less Trade ( 72,420.00) ( 48,000.00) - - - Total 93,042.00 133,500.00 139,770.00 2. Purchase 40 Golf Cars 100,280.00 110,000.00 - - - Less Trade ( 72,420.00) ( 48,000.00) - - - Lease 26 Golf Cars 27,860.00 62,000.00 65,800.00 Final Payment on Lease (18 months) 74,536.92 81,966.42 84,619.00 Total 102,396.92 143,966.42 150,419.00 3. Lease 66 Golf Cars 176,169.80 193,604.04 - - - Less Trade ( 72,420.00) ( 48,000.00) - - - Payments (6 month intervals) 44,042.45 48,401.01 50,926.00 Total 103,749.80 145,632.04 152,778.00 * Figured in total CITY OF LA PORTE INTER-OFFICE MEMORANDUM OCTOBER 11, 1990 TO: Robert T. Herrera, City Manager FROM: Alex Osmond, Golf Course Manager/Pro ~~ SUBJECT: Golf Cars for Bay Forest Golf Course On October 1, 1990, bids were opened for sixty-six (66) golf cars to be used at Bay Forest Golf Course. The low bid was from E-Z-Go Textron, the cars we now own are also E-Z- Go. This year we budgeted $27,000 for payment on new cars. The bid was designed for a three payment option, as you can see on the attached bid tabulation. On October 9, 1990 I met with Jeff Litchfield to decide which option should be used for our best interest. We agreed that Option No. 2 would be best for our budget. I have attached a memo from Jeff explaining this procedure. Last year our golf cars produced $277,584.00. This year we are projecting a revenue of $305,000.00 because of a possible increase in rates due to new cars and the average rate in the Houston area. Golf car revenue is approximately 35% of our gross income. The cars we now own have served us well and are returning us good trade value from E- Z-Go Textron. In 26 months of use, we feel E-Z-Go is an excellent product. I am recommending to you and Council to buy sixty-six (66) electic golf cars from E-Z-Go Textron, using the second payment option for $102,396.92. AO:/neb Attachment • ~ RECEIVED ~~ -/~ ~9~ COMM. DEV. CITY OF LA PORTE INTER-OFFICE MEMORANDUM T0: Alex Osmond, Golf Professional FROM: Jeff Litchfield, Director of Finance DATE: October 10, 1990 SUBJECT: Bids for Golf Cars I have reviewed the Golf Car Bids from a financing viewpoint. In order to determine the payment option that is best for the City, it is necessary to determine the present value of the various options. The present value is the measuring stick in this instance because we want to determine how much the financing is costing us as compared to our earnings on the money we will be able to keep until a later payment date. The present value amounts, at eight percent interest, for the three options are listed below. Present Value Option Payment Date Cash Payment of payment 1 11/01/90 93,042.00 93,042.00 2 11/01/90 27,860.00 27,860.00 5/01/92 74,536.92 66,134.64 Total 102,396.92 93,994.64 3 11/01/90 0 0 5/01/91 15,664.90 15,052.66 11/01/91 44,042.45 40,667.10 5/01/92 44,042.45 39,077.70 Total 103,749.80 94,797.46 As you can see, the present value payment for option 1 is the most cost effective, however, it requires a total cash outlay of $93,042.00. Because we want to extend payment of the cars over the life of the cars (matching principal), option 2 is the most beneficial of the other two options. I recommend the cars be paid for under a financing plan similar to option 2. It will require a cash payment of $27,860 this fiscal year and a payment of $74,536.92 next fiscal year. If I can be of any further help, please let me know. • • REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 10-2 -90 Requested By: Alex Osmond `Department: Golf Course Report Resolution XX Ordinance Exhibits: (1) Area Golf Car Fees (2) Ordinance No. 1587$- User Fees, Rules & Regulations SUMMARY & RECOMMENDATION The golf car rental fee at Bay Forest Golf Course is currently at $14.00 for 18 holes and $8.00 for 9 holes. These rates were set by Council (Ordinance No. 1587) before the golf course opened; at that time they were a fairly standard rate. The demand for golf is on such a rise that green fees and car rentals at daily fee courses have increased. Staff has provided you with a survey (attached) showing that an average golf car rental is about $16.00 for 18 holes and $10.00 for 9 holes. This survey is of several Houston area daily fee golf courses. Bay Forest is due to receive their new fleet of golf cars in November and staff is recommending Council change the golf car fee established by Ordinance No. 1587. Action Required by Council: Change Ordinance No. 1587 from $14.00 per 18 holes to $16.00 and from $8.00 per 9 holes to $10.00, effective January 1, 1991. Availability of Funds: General Fund Water/Wasterwater Capital Improvements General Revenue Other Sharing Account No.: Funds Available: Yes No Approved for City Council Agenda Q~~ T~ ..... 10 - tb'~ D Robert T. Herrera Date City Manager 0 0 AREA GOLF CART FEES GOLF COURSE CI"I'Y WEEK:DAY WEEk~DAY WEEKEND WEEKEND 18HOLE5 '=~ hi0LE5 18HOLE5 ~3 HOLES BAYOU G.C. TEXAS CITY X15. c"at:~ ~8. tlf_'~ SAME SAME EtEAR CREEK: G.C. HOUSTON iF3. t:era 18. r~r~ EiLUEBONNE"f G.C. NAVASOTA 17. Gt7 17. t~tj BRAZORIA BEND ROSHARON iii. t:~t:~ 5.5c7 SAME SAh'IE BROCk:. PARK: G. L'. HOUSTON 1E;. ~~ 16. tjc:~ CLEAR CREEK: G.C. HOUSTON 1E,. {?t~ ih . C~t~ CLEAR LAKE G.G. HOUST(']N iS. 8ti 15. 8t? CYPRE55WOOD G.C. SPRING 17. t7C~ 17. t:~(7 FRIENDSWOOD C. C. FRIENDSWOOL) 15. c~ra 15. t~C~ JERSEY MEADOWS I-IOUSTON 17. t:~ra '17. i~r.~ k::I NGWOOD COVE G. C . ~ I NGWOOD 1 S. CyC~ 1 b. ~~t:} LAKE HOUSTON G.G. HUFFMAIU iF. t~t~r 1(~. D~~ PASADENA MUN. HOUSTON i~.C~0 8. 8U SAME 5AME PIRATES MUN. G.C. GALVESTON 15. ti~~ 15. tit:~ ~SOUTHWYCk': G.C. PEARLAND 17. cata 17. ~'?tj WAl"ERWOOD RESORT rIUNT'SVILLE 17. r_~r~ 17. t_7c:~ WEDGEWOOD G.C. CONROE 18. UCH 18. c1Q REST FOR CITX COUNCIL AGEN~ITEM Agenda Date Requested: October 22.1990 Requested By: Steve Gillett `~~G~ Department: Public Works Report __ Resolution XXXX Ordinance Exhibits: Ordinance No. 17;29 SUMMARY & RECOMMENDATION The City of La Porte currently provides Commercial Solid Waste Collection to commercial establishments in the city, and competes for this business with various private firms. With the growth of the city, the Division has found itself unable to expand to meet the additional costs associated with providing the service. This summer, the city solicited proposals for the collection and disposal of commercial solid waste. In order to accomplish the desired results, it is necessary to establish the City as the sole provider of this service prior to awarding a contract. The attached ordinance establishes the City as the sole provider of the commercial collection and disposal of solid waste. With this ordinance in place, the City is free to provide ttie service internally, or contract with a private firm for the service. Additionally, the proposed ordinance provides for rates to provide commercial roll-off collection and disposal, which the City has not provided in the past. The proposed rates for the service are based on the proposed contract, and include a provision that the rate will be cost plus fifteen percent (15go) to allow the City to recoup billing and administrative expenses. Action Required by Council: Approve Ordinance No. ~, establishing the City as the sole provider of the collection and disposal of commercial solid waste, and rates for roll-off container service. Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: N/A Funds Available: YES NO Approved for City Council Actenda Robert T. Herrera DATE City Manager • • ORDINANCE NO. 1729 AN ORDINANCE AMENDING CHAPTER 12, "GARBAGE AND TRASH," OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTS; PROVIDING THAT ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE SHALL BE DEEMED GUILTY OF A MISDEMEANOR AND UPON CONVICTION SHALL BE FINED A SUM NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00); CONTAINING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CI'PY COUNCIL OF THE CITY OF LA PORTS: Section 1. Section 12-23, of the Code of Ordinances of the City of La Porte, is hereby amended, to hereafter read as follows, to-wit: "Sec. 12-23. When required. (a) Public, business and commercial institutions and establishments shall use the city's, or the city-authorized contractor's, solid waste container system service for the removal of garbage and trash under the rates and rules set forth in this chapter. (b) Apartment projects containing four (4) or more units and mobile home parks shall use the city's, or the city-authorized contractor's, solid waste container system service for the removal of_ garbage and trash under the rates and rules set forth in this chapter," Section 2. Section 12-24, of the Code of Ordinances of the City of La Porte, is hereby amended, to hereafter read as follows, to-wit: "Sec. 12-24. City to furnish containers. Under the city's sanitation container system service, the city, or the city's authorized contractor, will furnish a container, or containers, to be used in the collection and removal of garbage and trash." Section 3. Section 12-42 (b), of the Code of Ordinances of the City of La Porte, is hereby amended, to hereafter read as .follows, to-wit: "Sec. 12-42. Same-For business and commercial establishments. (b) Subject to the Foregoing minimum charges for business and commercial establishments, the following formula shall be used to determine the monthly charge for each user of a sanitation container furnished by the city, or the city's authorized contractor, at a business or commercial establishment: Number of cubic yards furnished x city's contract cost per cubic yard, plus 15~, rounded to the nearest $.05 increment x number. of: pickups per. week x 52 weeks 12 months = Monthly charge • • ORDINANCE N0. 1729 Page 2 The initial rate schedule upon the adoption of this ordinance is attached hereto as Exhibit "A" and made a part hereof. The Director of Public Works is authorized to implement future rate increases as may be necessary, based upon city's contract cost f_or service, plus 15~ thereof." Section 4. Section 12-54 through Section 12-59, of the Code of Ordinances of the City of La Porte, is hereby amended, to hereafter read as follows, to-wit: "Sec. 12-54. Private haulers. It shall be unlawful for any person, other than the city and its employees acting in the scope of their employment, or a private contractor acting as the city's independent contractor, to collect, remove or <~ispose of garbage, trash or rubbish from any premises within the city, except premises owned or controlled by such persons." Section 5. Section ].2-54, Section 12-55, Section 12-56, Section 12-57, Section ].2-58, Section 12-59, and Section 12-71, of the Code of Ordinances of the City of_ La Porte, are each repealed on the effective date hereof. Section 6. Any person, as defined in Section 1.07(27), Texas Penal Code, who shall violate any provision of this ordinance, shall be deemed guilty of. a misdemeanor and upon conviction shall be punished by a fine not to exceed Two Hundred Dollars ($200.00). Section 7. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 8. Tf any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of this ordinance shall for any reason, be held invalid, such invalidity shall not ORDINANCE N0. 1729 Page 3 affect the remaining portions of_ this Ordinance, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase or clause, or part thereof, may he declared invalid. Section 9. This Ordinance shall be effective on the 1st day of November, 1990. PASSED AND APPROVGll this the 22nd day of October, 1990. CITY OF LA FORTE AT'PEST Cherie Black, City Secretary RPROVED: ~, Knox W. Askins, City Attorney BY _ ____ _____ Norman L. Malone, Mayor ORDINANCE NO. 1729 • EXHIBIT A - RATE SCHEDULE SERVICE Commercial Container Service Extra Dump Service Roll-off Container Service A. 20 Cubic Yard Open-top B. 30 Cubic Yard Open-top C. 40 Cubic Yard Open-top D. Any Compactor Container Temporary Roll-off Containers A. One-time set-up B. Minimum two hauls per 30 days Less than required minimum UNIT COST $2,00/cubic yard $2,OU/cubic yard $9.50/cubic yard $8.05/cubic yard $6.90/cubic yard $9.50/cubic yard $57.50 per container $86.25 per haul less than the required minimum There shall be no monthly rental charges for any containers. REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 22, 1990 Requested By: Steve Gillett Department: Report Resolution Public Works XXX Ordinance Exhibits: Ordinance No. 173f~_ Proposed Contract for Collection and Disposal of Containerized Commercial Solid Waste Estimated Five Year Cost SUMMARY & RECOMMENDATION In order to determine the most advantageous method for the collection and disposal of Containerized Commercial Solid Waste, the City received sealed Proposals on July 16, 1990 for this service. Proposals were received from five (5) private firms, and from the City's Commerci~-il ^olid Waste Division. After extensive evaluation, the Proposal from BFI Waste Systems, Inc. was identified as the most responsive, and a proposed contract was negotiated. The proposed contract is for five (5) years, with an option to renew for an additional five (5) years, with the approval of the City. The proposed rates are fixed for the initial two ('Z) years, with a rate increase in years three, four ~~nd five tied to specific items in the Consumer Price Index, provided however, that no increase will exceed four percent (4~) in any one year. Several features of the proposed contract need to be highlighted. With the proposed rate schedule, the City's current rate will be adequate for the first two (2) years. Additionally, roll-off service will also be provided by the contractor, at rates to be set by ordinance. The ,Contractor will bill the City for service furnished, and the City will continue to bill customers, retaining the difference between the contract rate and the City's rate for billing and administrative costs. All containers currently used by the City will be furnished, at no charge, with additional containers added, as needed. The proposed rates are contained in the Contract under Exhibit A. Finally, the Contractor will purchase all City equipment used for commercial service for $74,177.00, as outlined under Exhibit B of the Contract. Action Required by Council: Approve ordinance authorizing a contract with BFI Waste Systems, Inc. for the collection and disposal of containerized commercial solid waste, for a term of five years, with options to renew, for an estimated five (5) year cost of 51,824,917.43. Availability of Funds: General Fund Capital Improvement XXX Other - Enterprise Fund Water/Wastewater General Revenue Sharing Account Number: 027-700-703-507 Funds Available: XX YES NO Annpproved for City Council Agenda Robert T. Herrera DATE City Manager ~ • ORDINANCE N0. 1730 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BY AND BETWEEN THE CITY OF LA PORTS AND BFI WASTE SYSTEMS, INC., FOR COLLECTION AND DISPOSAL OF COMMERCIAL SOLID WASTE; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINEll BY 1'fiE CITY COUNCIL OF THE CITY OF LA PORTS: Section 1. The City Council hereby approves and authorizes the contract, agreement or other undertaking described in the title of this ordinance, in substantially the Eorm as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVEn, this ?.2nd day of October, 1990. CITY OF LA PORTS BY __ __ __ Norman L. Malone, Mayor ATTEST: Cherie Black City Secretary AP f;OVED : % ~ ~ , ~i~L~[/ • L( ~ l L~ Knox W. Askins City Attorney kECtti .~;T F i .ITY .b 1N .T AGENDA IT .M Agenda Date Requested: October 22, 1990 Requested By: Steve Gillett Department: Public Works Report Resolution XXX Ordinance Exhibits: Recommendation from Espey, Huston & Associates, Inc. Bid Tabulation Ordinance No. 1731 SUMMARY & RECOMMENDATION Sealed bids were received on September 24, 1990 for the construction of a five hundred thousand {500,000) gallon elevated water storage tank, with alternate bids for a seven hundred fifty thousand (750,000) gallon tank. The proposed tank was identified in the City's water system master plan to provide adequate storage for the west and northwest portion of the City, including the potential service area north of SH 225, and will be constructed utilizing funds from the 1990 Revenue Bond Fund. Bids were received from four (4) prequalified contractors, with a low base bid received from Landmark Structures, Inc. (LSI) for a 500,000 gallon composite (steel tank/concrete pillar) style tank in the amount of five hundred twenty-two thousand two hundred forty-seven dollars {$522,247.00). LSI also submitted the lowest alternate bid for a 750,000 gallon tank of the same composite style in the amount of six hundred thirty one thousand nine hundred seventy nine dollars ($631,979.00). Adequate funds are budgeted to construct either size tank., The 500,000 gallon tank is the minimum size required to ensure compliance with the Texas Department of Health for the next twenty (20) years. However, constructing a 750,000 gallon tank will ensure the City's elevated storage needs well beyond the 20-year planning period. The average construction cost for elevated storage is usually $1.00/gallon. Low bid for the 500,000 gallon tank is $1.04/gallon, with the 750,000 gallon tank $0.84/gallon, or $0.44/gallon for the cost of the additional 250,000 gallons. The bid for the larger tank is extremely advantageous to the City. As adequate funds are available, I recommend the City award the bid to Landmark Structures, Inc. for a 750,000 gallon composite elevated water storage tank in the amount of $631,979.00. Action Required by Council: Approve ordinance authorizing contract with Landmark Structures Inc. for a 750,000 gallon composite elevated water storage tank in the amount of. $631,979.00. Availability of Funds: General Fund Capital Improvement XXX Other: 1990 Revenue Bond Fund Account Number: 035-804-620-5205 Water/Wastewater General Revenue Sharing Funds Available: XX YES NO improved for Ci,`ty Council Agenda Robert T. Herrera DATE City Manager ORDINANCE N0. 1731 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BY AND BETWEEN THE CITY OF LA PORTE AND LANDMARK STRUCTURES, INC., FOR CONSTRUCTION OF THE NORTHWEST ELEVATED WATER STORAGE TANK; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINEll BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and .Formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval., and it is so ordered. PASSED AND APPROVED, this 22nd day of October, 1990. CITY OF LA PORTE BY _______ ______ Norman L. Malone, Mayor ATTEST: Cherie Black City Secretary %J AP '.ROVED l 2~ ~~<~~- --- Knox-4v~Ask ins City Attorney • ESPEY, ' HUSTON nssocinres, iNC. R~.`;.,r;.L~^. (n};inr~~~rin}; ` Environnx~nlal C c>ntiull.inl, October 3, 1990 IVIr. Stephen L. Gillett Director of Public Works City of L:i Porte P.O. I3ox 1115 ~, RE: Proposed Elcvalccl Storage 'l'ank Northwest La Porte Water Project Dear Sleve: Ir ~~L~QV ~ ~1 1 ,; ocT - 5 i~o V UI-ice: A Job No. 12=327-40 We have completed our review of the bids received on September 24, 1)90 for the above referenced project. We recommend that the City award a construction contract to Landmark Structures, Inc. (LSI). LSI submitted the lowest base bid of $522,247.00 for the 500,000 gallon composite (steel lank/concrete pillar) style lank. They also submitted the lowest alternate bid in the amount of $031,979.00 for the 7~U,000 gallon tank of the same composite style. A copy of the bid tabulation is enclosed for your information. The low bid was accompanied by an adequate bid security and our review indicated that all items on the bid proposal were properly filled out and were competitive with all other bidders. The list of subcontractors providc;d by LSI indicate that Tank Builders, Inc. would perform the site welding work, Lupton Painting Company would perform the tank painting and Moser Electric would perform the instrumentation and electrical work. it th,e City haS f'I::dS :!Y;^.L<?i)lc. ~~?r L1C' 7Sr~,~J~jC ~dliOr: t3nl' !t `.VOIlIu bE; 1 `.'L'Pti :vl~° to\'~S!!I:: nt. ~I~h~ additional 250,000 gallons of storage will cost $109,732.00 or 44rt per gallon. This is a very economical price for elevated storage. Should you have any questions, please feel free to call me. Sincerely, ~,~'AL, Uale Conger, P( Project Manager I-Iouston Division DCC/ic Enclosures • f3£f8 l~1%~I [3r~lr (7r. Suu~h, tiuitr ~II(r I luutilr>n, Zi~x;~ti 77Ox{2 (7'13) 7til-ftfl(10 F ~ ((..]7 ~+ V S ~~ ~1 V ~ V °J ~ ~~ ~u] [~]] t^ {~ Y..~Fe FS 4 ~ S' ~ ~i ~5~~ ~ ~ ~ ~~ ~N ~R L ~~ q w I P. g ~? ~ ~ 8 8 8 8 v s ~, N N 8 8 g g o ~ g OJ ~ ~ N 8 N 8 ~ 8 a ~ .r ~, S 8 8 0 0 m ~d l N J E3 Q a Q ~ 8 8 g o ~ Q R ~S O O ~o ~D N o N O w ~ ~ ~ ~ • nH ~ o m m m ~ ~ a 8 8 8 8 4 '^ 8 g 8 g o ~ g ~ Q o e r N 8 N 8 8 I S ~, ~ ~. ~ r .o i .o g 0 s 9 ',,, N K ~I ~ u 0. (~1 k-: ~ ~ ~ ~ ~ ~ N ~ ~ L4 q ~ {a ,777 Cl a ~~~~ ~ ~~ t ~~'~~ ~ ~ E ~ ~~~ ~ ~ t: ~a~~~ ~ ~ g ~~ ~ ~ ~ ~~yy ~ 4 F ~ 5Z 'n K F~ yz 8 r R~~~ F y[~~~ ~ ~ 8 ~f~~ ~ ~ b ~~~ ~~ ~ ~~~~~ ~ ~ ~ ~~~~ ~ ~ ~ ~~a~~~~ ~ ~ ~S `r~s W .y t 1 ~ ~~ N {.l .-~ N i ~ :i .~ 8 8 18 0 o g w N 8 N ~ ~ a a g 8 8 I 8 o ~ g m I m ~D N N A ~ ~ Q Q Q ~~~ ~~ ~~ ~ ~~ ~~~~ L'~S~SUa ~ ~~~~ ~ .ti N • • REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October ~/2~~2~'1990 Requested By: Steve Gillett G~x~ Department: Public Works Report Resolution XXXX Exhibits: Recommendation from Espey, Huston & Associates, Inc. Bid Tabulation Ordinance No. 1732 Ordinance SUMMARY &,RECOMMENDATION Sealed bids were received orl October 1, 1990 for the construction of approximately 13,000 feet of twelve inch (12") water lines in northwest La Porte (Lomax), which will serve to connect the proposed elevated water storage tank to the existing system and provide improved pressures to the Lomax and College View areas, including the potential service area north of SH 225, as identified in the City's water system master plan. The project will be constructed utilizing funds from the ]_990 Revenue Bond Fund. Bids were received from six (6) prequalified contractors, with low bid submitted by McKey Construction Company, Inc. in the amount of three hundred thirty two thousand four hundred seventy one dollars and seventy cents ($332,471.70). Adequate L-unds are budgeted for the construction of this project. I recommend the city award the bid for the construction of approximately 13,000 feet of 12 inch water line to McKey Construction Company, Inc. in the amount of $332,471.70. Action Required by Council: Approve ordinance authorizing contract with McKey Construction Company, Inc. for the construction of water lines in the amount of $332,971.70. Availability of Funds: General Fund Capital Improvement Other - 1990 Revenue Bond Fund Account Number: 035-804-610-510 Water/Wastewater General Revenue Sharing Funds Available: XX YES NO Approved for City Council Agenda Q~ T. ~~u+- t ~~ t ~• a o Robert T. Herrera DATE City Manager ORDINANCE N0. 1732 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BY AND BETWEEN THE CITY OF LA PORTS AND McKEY CONSTRUCTION & E(,~UIPMENT, INC., FOR THE NORTHWEST LA PORTS WATER PROJECT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDTNG AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY 7'HE CITY COUNCIL OF THE CITY OF LA PORTS: Section 1. The City Council hereby approves and authorizes the contract, agreement or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and al.l related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to alI such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of_ this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective Erom and after its passage and approval., and it is so ordered. PASSED AND APPROVED, this 22nd day of October, 1990. CITY OF LA POR'rE Norman L. Malone, Mayor ATTEST: Cherie Black City Secretary APPtj.QVED: i Knox W.~ Askins City Attorney ESPEY, HUSTON & _ ASSOCIATES, INC. Engineering & Environmental Consultants October 5, 1990 Mr. Stephen L. Gillett Director of Public Works City of La Porte P.O. Box 1115 La Porte, Texas 77571 RE: City of La Porte Northwest Water Project Dear Steve: • ! ~ f~ - n ~` ~"~ 1 f ~~ ! t ~~~ _: ~ _ ,~ D t,. ~ OCT - 9 1990 '' i V~~ ~./ EH&A Job No. 12427-40 We have completed our review of the bids received on October 1, 1990 for the above referenced project and recommend that the City award a construction contract to McKey Construction & Equipment, Inc.. The low bid was submitted by McKey Construction & Equipment, Inc. in the amount of $332,471.40 and was accompanied by an adequate bid security. A copy of the bid tabulation is enclosed for your information. Our review of the low bid indicated that all items on the proposal were properly filled out and were competitive with all other bidders. Should you have any questions or require any additional information, please do not hesitate to contact us. Sincerely, Dale Conger, P E. Project Manager Houston Division cc: All Bidders DCC/ic Enclosures 888 West Belt Dc South, Suite 200 Houston, Texas 77042 (713) 781-8800 W N r n N m ~ ~ ~~ cv~~.~ ~~ ~~ ~ ~~~ ~~ ~ ~ ~ ~~ ~~ ~ ~ ~ 2 ~~ ~ ~ 25 S S r crn r .ro DD N cJn S O S N W N y l0 J r va W w r ~P r tn'n 0o r ~o tJSi S o r `S w ~ O S S S S S N O r O N r S O l W Vi lrJ~ S O S 4+ ~"~ ~~-. N W f+ .P tT 0o r N OJ ~ In O O N r ~ S N W Owl 00 lOn S S S S S ~ W O lNT rn ~ S S S S N w t0 N N l80 8 NNf OpQI ~ ~pp O J I~-. S O O O O ~"". 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P O r r ~ ~ 1Nv7~+ ~ ,p. v~ ,ppp,, w w w oo w r r w .p S N Oro 0 ~ n O O S O S O S S N S O l71 S O o L n N l0 01 N S O S S S S S S O S S S S S S S S S S S S S O S S S ,~pp w lrP ~7 0-, ~ N w Ln r J w .P O O iP .L'- .P w r J 8Ln NNNIn w01 NIn800 Ntn NiP.BOI r 5~ W W rN~pp,pppo OO OOOSlN7~S OSOS SS SA OSvWi~25 tNnSNOO S S S S S S S S S S S S S S S S S S S S S S S S S S ~~ II ~~ ~] M ~~ .. ~y r 'A~-! w O b r S ~~ A~ M C~7 Ci] ~~ .'C. .y C'7 R+ 9' iR ~+ y. V~ F7 r v ro REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October~22t 1.990__ Requested By: Steve Gillett Department: Public Works Report Resolution XXX Ordinance Exhibits: Recommendation from Espey, Huston & Associates, Inc. Bid Tabulation Change Order No. 1 Ordinance No. 1733 SUMMARY & RECOMMENDATION Sealed bids were received on September 24, 1990 for the construction of the East La Porte Relief Sewer. The proposed construction was identified in the City's Wastewater Master Plan to provide relief from overloaded sewer conditions on the east side of La Porte. The Project will be constructed utilizing futldS from the 1990 Bond Fi~tnd. Bids were received from eight (8) prequalified construction firms, with low bid received from E.P. Brady Inc. in the amount of one million five hundred eighty four thousand one hundred thirty eight dollars and seventy five cents ($1,584,138.75). The Engineer's estimate for this project is one million four hundred forty thousand eight hundred eighty two dollars ($1,440,882.00), or one hundred forty three thousand two hundred fifty six dollars and seventy five cents ($143,256.75) less than the lowest bid. In order to reduce the overall cost of the project to an amount closer to the Engineer's estimate, the City, Engineer and contractor met to discuss possible cost-saving measures, without compromising ttie quality of the project. Those measures identified and agreed upon by all parties are incorporated in Change Order No. 1, and represent a total reduction of eighty eight thousand eight hundred forty tl~tree dollars and seventy five cents ($88,843.50) over the original bid, for a revised contract amount of one million four hundred nirtety five thousand two Yturtdred ninety five dollars and twenty five cents ($1,495,295.25). Action Required by Council: Approve ordinance authorizing the contract and Change Order No. 1 with E.P. Brady, Inc. for the construction of the East La Porte Relief Sewer in tYte amount of $1,495,?.95.25. Availability of Funds: general Fund Capital Improvement xXX Other - 1990 Bond Fund Account Number: 035-806-610-510 Water/Wastewater __ General Revenue Sharing Funds Available: XX YES NO Approved for Citty Council Agenda r Q Robert T. Herrera DATE City Manager • ORDINANCE N0. 1733 AN ORDINANCE APPROVING AND AUTEIORI'LING A CONTRACT BY AND BETWEEN THE CITY OF LA PORTS AND E.P. BRADY, INC., FOR CONSTRUCTION OF THE EAST LA PORTS RELIEF SEWER PROJECT; APPROVING AND AUTHORIZING CHANGE ORDER N0. 1, DELETING .$88,843.50 FROM THE ORIGINAL CONTRACT PRICE, FOR A REVISED CONTRACT AMOUNT Or' $1,495,295.25; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTS: Section 1. The City Council hereby approves and authorizes the contract, agreement or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially :finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City FIall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof_ has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shalt be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 22nd day of October, 1990. CITY OF LA PORTS BY _____ _ ___ Norman L. Malone, Mayor ATTEST: Cherie Black, City Secretary AP ROVED: ~~" ~~ Knox W. Askins, City Attorney ESPEY, HUSTON & ASSOCIATES, INC. Engineering & Environmental Consultants October 15, 1990 Mr. Stephen L. Gillett Director of Public Works City of La Porte P.O. Box 1115 La Porte, Texas 77571 RE: East La Porte Relief Sewer and Lift Station Dear Steve: • EH&A Job No. 12355-40 We have completed our review of the bids received on September 24, 1990 for the above referenced project and recommend for City Council approval the award of the construction contract to E.P. Brady, Inc. The low bid was submitted by E.P. Brady, Inc. in the amount of $1,584,138.75 and was accompanied by an adequate bid security. A copy of the bid tabulation is enclosed for your information. Our review of the low bid indicated that all items on the proposal were properly filled out and were competitive with all other bidders. Due to the low bid exceeding budget projection, there has been an extensive evaluation of all aspects of the project with E.P. Brady, Inc. to determine if there are any areas of potential cost savings. Several minor items were identified and those which were acceptable have been included in the attached change order No. 1. This change order is recommended for approval concurrently with the contract. The change order causes a reduction of $88,843.50 in the contract, or a total contract amount of $1,495,295.25. Should you have any questions or require any additional information, please do not hesitate to contact us. Sincerely, Dale Conger, P. . Project Manager Houston Division DDC/WHP/ic Enclosures 888 West Belt Dr. South, Suite 200 • Houston, TX 77042 • (713) 781-8800 • FAX (713) 781-8010 • CHANGE ORDER ~o. 1 (instructions on reverse side) PROJECT: East LaPorte Relief Sewer DATE OF ISSUANCE: October 15, 1990 and Lift Station OWNER: C1 ty of LaPorte P.O. Box (Name, LaPorte, Address) CONTRACTOR: E.P. 3414 Hous 1115 Texas 77571 Brady, Inc. Pers i nunon ton, Texas 77093 OWNER's Project No ENGINEER: Espey, Huston & Associates, Inc. 888 4Jest Belt Drive South, Suite 200 CONTRACT FOR: Construction of East La Porte Houston, Texas 77042 Relief Sewer and Lift Station 12355-40 ENGINEER'S Project No. You are directed to make the following changes in the Contract Documents. Description: See Change Order PJo. 1 Contract Supplement dated 10-15-90 Purpose of Change Order: See Change Order No. 1 Contract Supplement dated 10-15-90 Attachments: (List documents supporting change) -do- CHANGE IN CON"TRACT PRICE: Original Contract Price 1,584,138.75 Previous Change Orders No. to No. N/A Contract Price prior to this Change Order ~ 1 584 18.75 CHANGE IN CONTRACT TIME: Original Contract Time 270 Calendar Days a,ya « ante Net change from previous Change Orders N/A asyr Contract Time Prior to this Change Order 77n rrl~ Prl(~a r fla~[S days or due Net l~Jt~S~eX(dccreasc) of this Change Order $ (38,843.50) Net Increase (decrcase~ of this Change Order -0- day. Contract Price with all approved Change Orders $ 1,495,295.25 RECOMh1ENDED: APPROVED: 1 by C~ 2~'~ by t:naineer ().ner Contract Timc with all approved Change Orders 270 Calendar Days days or date APPROVED: by Contractor E1CDC No. 1910-8-B (1983 Edition) Prepared by the Engineers' Joint Contract Dixuments Committee and endorsed by The nsaociated General Contractors of America. o.~.._..w a~a _. •ESPEY, HUSTON & ASSOCIATES, li Project No.: 12355-40 Date: October 15, 1990 CHANGE ORDER NO. 1 CONTRACT SUPPLEMENT OWNER: City of La Porte, Texas PROJECT: East La Porte Relief Sewer and Lift Station LOCATION: La Porte, Harris County, Texas CONTRACTOR: E.P. Brady, Inc. 3414 Persimmon ~Iouston, Texas 77093 I. CHANGES IN CONTRACT: 1. A. Description of Changes Involved: Reduce the estimated quantity for, "Trench Dewatering System" from 2,050 linear feet to 1,050 linear feet for a net reduction of 1,000 linear feet. B. Reason for Chan~a; Due to extended dry weather conditions, a lesser amount of trench dewatering is anticipated for this project. C. Revision in Price: Reduction for "Trench Dewatering System" based on reduc- tion of 1000 linear feet at $15.00 per linear foot (contract unit price item No. A.34.). 2. A. Description of Changes Involved: Delete "Timber Sheeting and Bracing Left in Place" from the construction contract. B. Reason for Change: This ilcm is not anticipated to be used for this project. Sheet 1 of 7 ($15,000.00) ~PEY, HUSTON & ASSOCIATES, IN• Project No.: 12355-40 Sheet 2 of 7 Date: October 15, 1990 C. Revision in Price: Reduction based on the deletion of 20 thousand board-feet measure at $90.00 unit price (Extra Work Item No.l). ($1,800.00) 3. A. Description of Chances Involved: Delete "Steel Sheet Piling Shoring" from the construction contract. B. Reason for Chance: This item is not anticipated to be left in place for this project. C. Revision in Price: Reduction based on deletion of 5 tons at $500.00 per ton (Extra Work Item No. 2.). ($2,500.00) 4. A. Description of Changes Involved: Delete "Concrete Pipe Encasement or Cradle, Complete in Place" from the construction contract. B. Reason for Chance: This item is not anticipated to be used for this project. C. Revision in Price: Reduction based on the deletion of SO cubic yards at $55.00 per cubic yard (Extra Work Item No. 4). ($2,750.00) 5. A. Description of Chances Involved: Delete bore & jack installations at Stations 51+55, 52+10, 52+90 and 54+00. Reduce the estimated quantity for the contract unit price item No. A.9., "36-inch Sanitary Sewer, installed by Bore & Jack, Complete in Place" from 325 linear feet to 245 linear feet for a net reduction of 80 linear feet. Increase the estimated quantity for the contract unit price item No. A.7., "36-inch Sanitary Scwcr, Complete in Place" from 6,875 linear feet to 6,955 linear feet for a net increase of 80 linear feet. B. Reason for Chance: Remove trees and install 36-inch gravity Scwcr by open cut con- struction in lieu of by boring and jacking in order to reduce construction costs as directed by Uvner. .SPEY, HUSTON & ASSOCIATES, I~ Project No.: 12355-40 Date: October 15, 1990 C. Revision in Price: 1) Reduction of $16.800.00 based on deleting 80 linear feet of 36" sanitary sewer installed by bore & jack at $210. per L.F. (contract unit price item No. A.9.). 2) Addition of $6,432.00 based on adding 80 linear feet of 36" sanitary sewer installed by open cut at $80.40 per L.F. (contract unit price item No. A.7.). Sheet 3 of 7 Net Reduction ($10,368.00) 6. A. Description of Changes Involved: Revise the following scope of work as noted from the contract bast bid, lump sum construction item No. 8.1. for "Lift Station...". 1) Revise the lift station from square structure with 16' x 22.5' inside dimensions to round structure with 22.5' inside diameter. Reduction of $9,000.00 based on reduction of 50 cubic yards of concrete and maintaining the same area ratio of reinforcing steel to concrete. 2) Delete proposed 6" thick crushed limestone access road to lift station. 3) Delete the proposed lift station gantry crane fora reduc- tion of $3,000.00 4) Delete 80 L.F. of proposed 24" RCP culvert running north- south within east side of lift station site. S) Delete two (2) proposed culvert inlets within the lift station site. 6) Relocate the east-west culvert inside lift station site southward approximately 4S feet or approximately 10 feet south and outside of gate. 7) Add approximately SO linear feet of drainage swale just north and outside of the lift station site and draining from cast to west, matching the proposed culvert ilowline elevation of 10.0 ±. 8) Provide a 10 KVA 1-phase transformer and a 20 circuit, 120240 volt lighting panel in lieu of a 1S ICVA 3-phase 480 - 120/208 volt transformer and 24 circuit 3-phase lighting panel for a reduction of $478.00. ESPEY, HUSTON & ASSOCIATES, ~. Project No.: 12355-40 Date: October 15, 1990 9) Delete "spare parts" requirement as per specification Section 16050-7, paragraph 2.08 for a reduction of $512.00. B. Reason for Chan: Cost reduction measure by Qvmer. C. Revision in Price: Sheet 4 of 7 Net lump sum reduction from the contract lump sum bid price of $342,SOU.00 resulting in a new contract lump sum price of $322,510.00. ($19,990.00) 7. A. Description of Changes Involved: Make the following manhole deletions: 1) Delete proposed 48" sanitary manhole at Station 0+ 40 (East H Street) and add proposed 18" x 11'/<° bend . 2) Delete proposed 60"/48" sanitary manhole at Station 36+02 and add proposed 36" x 26° (or 22'/z°°) bend. 3) Delete proposed 60"/48" sanitary manhole at Station 48+44 and add proposed 36" x 19° (or 22'/z°) bend. 4) Delete proposed 60"/48" sanitary manhole at Station 53+17. 5) Delete proposed 60"/48" sanitary manhole al Station 67+82. 6) Delete proposed 60"/48" sanitary manhole at Station 76+60. B. Reason for Change: Cost reduction measure by Qwner. C. Revision in Price: 1) Reduction of $2,580.00 based on deleting one (1) - 48" sanitary manhole (contract unit price item no. A.14.). 2) Reduction of $17,750.00 based on deleting five (5) - 60"/48" sanitary manholes at $3,550. per each. (Contract unit price item No. A.15.). 3) Addition of $1,149.00 based on the addition of one (1) - 18" x 11'/i bend fitting (new contract unit price item). ESPEY, HUSTON & ASSOCIATES, ~. Project No.: 12355-40 Sheet 5 of 7 Date: October 15, 1990 4) Addition of $2,510.00 based on the addition of two (2) - 3G" bend fittings at $1,255.00 per each (new contract unit price item). Net Reduction ($16,671.00) 8. A. Description of Changes Involved: Provide 8" sanitary sewer along East "E" street in lieu of 12" slipline of existing 15" sanitary sewer along Iowa and East "H" street. The City of LaPorie (Owner) to assume responsibility for the adjacent 6" waterline (i.e. damages, breaks, line isolations, and repairs except damages and breaks due to negligence by the Contractor) and to provide for all associateri traffic control along East "E" Street. Contractor will be responsible for functional clean-up, maintaining drainage and maintaining driveway access. B. Reason for Change: Cost reduction measure by Owner. C. Revision in Price: 1) Reduction of $41,160.00 for dclction of "Sliplinc 15-inch Sanitary Sewer (12-inch Liner)..." (Contract unit price item No. A.17.). 2) Reduction of $3,700.00 for deletion of "Existing Manhole Rehab- ilitation and Sealing (All depths)..." (Contract unit price item No. A.18.). 3) Reduction of $1,000.00 for deletion of "Reconnect Service Lines via Excavation on Sliplined Sewers..." (Contract unit price item No. A.19.). 4) Reduction of $1,125.00 for dclction of 25 linear feet of 15" sanitary sewer (contract unit price item No. A.4.). 5) Reduction of $500.00 for deletion of proposed 15" sanitary sewer connection to existing manhole (unit price item No. A.22.C.). 6) Reduction of $650.00 for deletion of proposed 15" manhole drop (unit price item No. A.25.D). 7) Reduction of $36.00 for deletion of 3 feet extra depth manhole drop for 15" sewer (unit price item No. A.26.D.). 8) Addition of $20,700.00 for addition of 690 linear feet of 8" sanitary sewer along East "E" Street (contract unit price item No. A.1.) ~EY, HUSTON & ASSOCIATES, IN~ Project No.: 12355-40 Date: October 15, 1990 9) Addition of $172.50 for addition of 690 linear feet of "Trench Safety System" (contract unit price item No. A.35.). 10) Addition of $3,900.00 for addition of two (2) - 48" diameter fiberglass manholes at $1,950.00 per each (new contract unit price item). 11) Addition of $350.00 for addition of one (1) - 8" manhole drop (contract unit price item No. A.25.B.). 12) Addition of $100.00 for addition of one (1) - 15" sanitary sewer plug (contract unit price item No. A.24.C.). Sheet 6 of 7 13) Addition of $2,520.00 for addition of 140 cubic yards of cement stabilized sand (contract unit price item No. A.37.). 14) Addition of $64.00 for saw cut and removal of 64 square yards estimated quantity of existing asphalt paving at Virginia Ave. and Iowa Ave. (contract unit price Item No. A.28.). 15) Addition of $600.00 for addition of 24 cubic yards of crushed limestone for temporary street and driveway repair (contract unit price item No. C.3.). Permanent street and driveway paving along East "E" Street to be constructed and paid for by others. Net Reduction ($19,764.50) II. CONTRACT SUPPLEMENT CONDITIONS: 1. Any additional work to be performed under this Contract Supplement shall be carried out in compliance with the specifications and under the provisions of the Original Contract including compliance with applicable Equipmcnl Specifications, General Specifications and Project Specifications for the same type of work. 2. The Contract Supplement unless otherwise provided herein does not relieve the Contractor from strict compliance with the guarantee provisions of the Original Contract, particularly those pertaining to performance and operation of equipment. 3. All contract unit price items reduced in quantity or deleted in their entirety under this Contract Supplement may be added back to the Contract and used for this project at the original Contract unit bid price based on the original contract estimated quantities if required and approved by the Owner. i • ESPEY, HUSTON & ASSOCIATES,. Project No.: 12355-40 Date: October 15, 1990 III. ADJUSTMENTS IN AMOUNT OF CONTRACT: 1. Amount of Original Contract $1,584,138.75 2. Net addition (reduction) due to all previous Contract Supplements 0 3. Amount of Contract, not including this Contract Supplement $1,584,138.75 4. Net addition (reduction) to Contract due to this Contract Supplement ($ 88,843.50) 5. Amount of Contract including this Contract Supplement $1,495,295.25 RECOMMENDED FOR ACCEPTANCE: ENGINEER: `1-~-"~- ~-4 f f Espey, Huston & Associates, Inc. Consulting Engineers ACCEPTED: CONTRACTOR: E.P. Brady, Inc. By: Signature of Authorized Representative ACCEPTED: OWNER: City of La Porte, Texas By: Signature of Authorized Representative Date Date Date Sheet 7 of 7 BID TABLUATICN FUR 1HE EAST I,A PORTE RII,11:4' SEWER SYSTEM DATE: SEP7'E2ESIDER 24, 1990 EIf&A JOB NO. 12355 T]ME: 2:00 P.M. E.P. BRADY, 1NC. WM. H. GREY CONSTRUCITCN S.G.&R. OCNSIRUCTICN PATE & PATE ENI'FRPRISES I74T1 FSTIFDITID lAJI7' TOTAL lQJI1' Tt7TAL TOTAL UNIT 7C7TAL UNIT ~.---- ITEM UNIT QIfANTTEY PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE A. BASE BID UNTT PRICE CONSTRUCTICA! ITEMS 1. 8" SANITARY SEWER CGMPI,ETE IN PLACE 2. 10" SANITARY SEWER COMPLETE IN PLACE 3. 12" SANITARY SEWER CCMPL,E1'E 1N PLACE 4. 15" SANITARY SEDER CCFIPLETE IN PLACE 5. 18" SANITARY SEWER COMPLETE IN PITICE 6. 29" SANITARY Sl;WFR CQ~LETE IN PLACE 7. 36" SANITARY SEWER COMPLETE IN PLACE 8. 18" SANITARY SERER, INSTALI,ID BY BORE & JACK 9. 36" SANTTARY SEWIIt, INSTAId,ID BY BORE & JACK 10. STEQ, CASING FOR 36" SANITARY SEWIIt 11. 12" PVC FORCE MAIN CCMPI,ETE ]3J PLACE 12. 12" PLUG VALVE (MJ) NI711 CQJCRF,TE BASE 13. DUCTILE IRON FORCE F01IN FITTINGS 14. SANITARY MANHOLE, 48" DLAMETFR 15. SANITARY MANfIOI£, 48" RISIIt CN 60" DIAME7IIt 16. SANITARY MANHOLE, 98" RISER CN 72" DLMfEI'ER 17. SLIPLINE 15" SANITARY SEWEEt 18. EXISTING MANHOLE ItF}DIBIZITATICN 19. RDCCt~7LT SERVICE LI10;S VIA FaCCAVATION 20. OOM~IDCI' PROP. 12" F.M. 70 EAST. 20" F.M. 21. CCt~Pff7CT EXIST. SAN. SEGIER TO PROP. MANfIOI,E A. 6" B. 8" C. 12" D. 18" 22. CCr4JECT PROP. SAN. SEWER TO EXIST. MANf10LE A. 8" B. 10" C. 15" 23. COMJECT PROP. & IXIST. SANITARY SEWERS A. 8" 29. PERMANENT PLUG CPE EXIST. OR PROP. SAN. SEWER A 8" B. 12" C. 15" D. 18" E. 36" 25. DROP CN MANHOLE, EXIST. PROP. SAN. SE1fFR A. 6" B. 8" C. 12" D. 15" 26. F~TRA DEPTH FfAF810I.E DROP A. 6" B. 8" C. 12" D. 15" 27. SAWCUI', REMOVE & REPAIR CONCRETE IH2NEWAY 28. SAW CUT & RIIICNE EXISTING ASPHALT PAVING 29. SIRFI;T ItEPA17t 30. ASPHALT RFRAIR 31. 6" CONCRETE CURB REPLACEMENT 32. Rf]10VE & DISPOSE OF EXIT. LIFT STATIONS 33. RF}bVE & DISPOSE OF EXIST. SANITARY MANFpLFS 39. TRENCH DEWAT17tING SYSTEM 35. TRENCH SAFELY SYSTEM , 36. SE®ING AND RE51'ORATION 37. CFMIIdT STABILIZED SAND 1.F 105 $30.00 $3,150.00 $19.00 $1,995.00 $32.77 $3,440.85 $39.69 $4 167 45 18 ' 36 35.00 1,260.00 25.00 900.00 34.68 1,298.48 42.24 , . 1,520.64 I,F 90 40.00 1,600.00 27.00 1,080.00 36.90 1,476.00 45.13 1 805.20 IF 25 45.00 1,125.00 32.00 800.00 47.39 1,184.75 50.17 , 1,254.25 I,F 1,490 47.20 70,328.00 36.00 53,690.00 37.10 55,279.00 52.65 78,448.50 I8 185 79.55 13,791.75 60.00 11,100.00 53.79 9,951.15 63.85 11,812.25 I,F 6,875 80.90 552,750.00 74.00 508,750.00 72.74 500,087.50 85.70 599,187.50 IF ' 60 75.00 9,500.00 85.00 5,100.00 204.66 12,279.60 117.52 7,051.20 I,F 500 210.00 105,000.00 200.00 100,000.00 339.60 169,800.00 183.00 91,500.00 [,F 100 490.00 49,000.00 500.00 50,000.00 569.07 56,907.00 440.00 44,000.00 1,F 1,780 15.65 27,857.00 17.00 30,260.00 23.25 41,385.00 28.82 51,299.60 EA 2 1,750.00 3,500.00 1,800.00 3,600.00 1,689.80 3,369.60 4,020.00 8,090.00 7ClN 1.2 1,100.00 1,320.00 3,000.00 3,600.00 2,925.00 3,510.00 2,000.00 2,400.00 FA 7 2,580.00 18,060.00 3,300.00 23,100.00 2,226.03 15,582.21 2,160.00 15,120.00 E71 15 3,550.00 53,250.00 4,400.00 66,000.00 2,936.67 44,050.05 3,060.00 45,900.00 EA 10 9,925.00 44,250.00 5,200.00 52,000.00 3,179.67 31,796.70 3,640.00 36,400.00 LF 1,970 28.00 91,160.00 32.00 47,040.00 23.65 34,765.50 50.00 73,500.00 EA 9 925.00 3,700.00 700.00 2,800.00 866.70 3,466.80 1,000.00 4,000.00 EA 2 500.00 1,000.00 300.00 600.00 1,080.00 2,160.00 1,500.00 3,000.00 FA 1 2,100.00 2,100.00 1,400.00 1,400.00 9,330.80 4,330.80 7,000.00 7,000.00 FA 1 350.00 350.00 200.00 200.00 286.20 286.20 200.00 200.00 FA 3 450.00 1,350.00 200.00 600.00 286.20 858.60 200.00 600.00 F71 1 500.00 500.00 300.00 300.00 286.20 286.20 250.00 250.00 FA 1 750.00 750.00 300.00 300.00 286.20 286.20 500.00 500.00 FA I 350.00 350.00 200.00 200.00 567.00 567.00 200.00 200.00 EA 1 350.00 350.00 200.00 200.00 567.00 567.00 200.00 200.00 FA 1 500.00 500.00 200.00 200.00 567.00 567.00 500.00 500.00 FA 3 250.00 750.00 200.00 600.00 351.00 1,053.00 250.00 750.00 EA 1 75.00 75.00 100.00 100.00 34.89 34.89 100.00 100.00 FA 2 75.00 150.00 100.00 200.00 62.39 124.78 125.00 250.00 FA 1 100.00 100.00 200.00 200.00 87.43 87.43 150.00 ~ 150.00 FA 2 150.00 300.00 300.00 600.00 136.88 273.16 250.00 500.00 FA 1 300.00 300.00 300.00 300.00 820.80 820.80 850.00 850.00 EA 1 300.00 300.00 200.00 200.00 118.80 118.80 200.00 200.00 EA 2 350.00 700.00 300.00 600.00 145.80 291.60 250.00 500.00 EA 1 950.00 950.00 400.00 400.00 226.80 226.80 900.00 400.00 FA 1 650.00 650.00 600.00 600.00 388.80 388.80 550.00 550.00 VF 7.5 5.00 37.50 30.00 225.00 32.40 243.00 20.00 150.00 VF 15 5.00 75.00 30.00 450.00 40.50 607.50 22.00 330.00 VF 13 7.50 97.50 40.00 520.00 43.20 561.60 26.00 338.00 VF 3 12.00 36.00 60.00 180.00 86.40 259.20 31.00 93.00 SY 435 34.60 15,051.00 25.00 10,875.00 91.04 17,852.40 25.00 10,875.00 SY 1,900 1.00 1,900.00 4.00 7,600.00 5.40 10,260.00 3.00 5,700.00 SY 1,535 21.00 32,235.00 15.00 23,025.00 33.98 51,391.80 21.88 33,585.80 SY 360 19.00 6,840.00 12.00 4,320.00 33.48 12,052.80 20.75 7,470.00 I,F 250 7.50 1,875.00 3.00 750.00 2.16 590.00 9.00 1,000.00 EA 3 6,500.00 19,500.00 3,000.00 9,000.00 5,400.00 16,200.00 5,000.00 15,000.00 EA 4 275.00 1,100.00 100.00 400.00 270.00 1,080.00 1,000.00 4,000.00 I.F 2,050 15.00 30,750.00 17.00 34,850.00 21.60 44,280.00 15.00 30,750.00 LF 10,590 0.25 2,635.00 0.50 5,270.00 0.11 1,159.40 3.11 32,779.40 ACRE 0.8 1,850.00 1,980.00 2,000.00 1,600.00 2,061.00 1,648.80 1,850.00 1,480.00 CY 3,900 18.00 70,200.00 21.00 81,900.00 16.74 65,286.00 14.49 56,511.00 SUBTOTAL OF BASE BID UMT PRICE I7'F2fS B. BASE I~ SUM CONSTRUCTION ITEMS 1. LIFT' STATION, 13JCWDIIJG STRUCTURE, PUMPS, ETC. IB 2. MOBIISZATICN, BONDS, INSURANCE LS SUBTOTAL Cf BASE IlQO' S11E1 ITEMS C. fDClRA WORK ITEMS ORDIItRD BY THE END]?fit DURING CCNSTRUCTICN 1. TIMBER SHEE7TNG AND BRACING 2. STF:FI, SF~.T PII,ING SHORING 3. CURSIIFD L1J1E'SIUFlE OR SfQ~I,L EOIT![WTION 4. CCN(RETE PIPE ENCASEI4M' OR CRADLE 5. AIIDI7TONA[, SFI,FX.T FILL 6. AIIDITICNAL OCNCRElE SIDF.WAIIGS 7. CONCRETE STREET RF?AIR 1,190,938.75 1,150,530.00 1,226,332.35 1,284,168.79 342,500.00 326,000.00 371,500.00 358,000.00 35,000.00 100,000.00 24,300.00 .~ 24,000.00 377,500.00 426,000.00 395,800.00 382,000.00 M.F.B.M. 20 90.00 1,800.00 200.00 4,000.00 442.$0 8,856.00 200.00 4,000.00 TCN 5 500.00 2,500.00 225.00 1,125.00 675.00 `3,375.00 500.00 2,500.00 CY 100 25.00 2,500.00 17.00 1,700.00 23.76 2,376.00 25.00 2,500.00 CY 50 55.00 2,750.00 75.00 3,750.00 108.00 5,400.00 80.00 4,000.00 CY 100 5.00 500.00 6.00 600.00 8.64 864.00 3.50 350.00 SY 100 24.00 2,400.00 3.00 300.00 37.80 3,780.00 18.00 1,800.00 SY 50 75.00 3,750.00 22.00 1,100.00 48.60 2,430.00 40.00 2,000.00 F3CTRA IEORK ITEMS SUBTCITPAI, 16,200.00 12,575.00 ~ 27,081.00 17,150.00 TOTAL BASE BID (SUM A, B, & C) $1,584,138.75 $1,589,105.00 $1,649,213.35 $1,683,318.79 • RE~IUEST FnR CITY Ct7itNCIL AGENDA ITEM Agenda Date Requested: October 2~2~~1990 Requested By: Steve Gillett `~~"`~7 Department: XXX Exhibits: Report - Resolution __ Public Works Ordinance SUMMARY & RECOMMENDATION Sealed bids were received on July 23, 1990 for the replacement of a front- loading garbage truck for the Commercial Solid Waste Division. Bids were sent to six (6) dealers, with five (5) returning bids. Low bid was received from Waste System Equipment Company in the amount of 598,268.78. With the proposed privatization of the Commercial Solid Waste Division, along with the sale of all equipment, this replacement, budgeted in FY 1989-90, will not be needed. Action Required by Council: Reject bid for a front-loading garbage truck, submitted by Waste System Equipment Company. Avai ability of Funds: General Fund Capital Improvement Other Account Number: N/A roved for City Council Agenda V 119.A~'1n/~ l ~ ~ Robert T. Herrera City Manager Water/Wastewater General Revenue Sharing Funds Available: YES NO ~Q ~t~~~ DATE REQUEST N'OR CITY COUNCIL AG DA ITEM Agenda Date Requested: Requested By: Loui Report ctober 22, 199 Department: _ Purchasinct Resolution Ordinance Exhibits: Memo to City Manager Bid Tabulation SUMMARY & RECOMMENDATION Sealed bids for PVC pipe and fittings, cast iron fittings and valves, and fire hydrants were opened September 2,4, 1990. These items are kept in warehouse inventory and used by the water/wastewater divisions throughout the year. Low bids, along with yearly estimates, are as follows: A & P Water & Sewer Supplies PVC pipe $ 6,649.00 . Gate valves 4,584.26 Talcote 335.80 Total $11,569.06 Davis McAllen Pipe & Supply PVC fittings $ 2,878.72 C/I fittings 5,622.80 Fire hydrants 8,805.00 Total $17,306.52 Total estimated cost is $28,875.58. Action Required by Council: Approve awarding bid to low bidders. Availability of Funds: X General Fund Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number: 001-607-607-115 Funds Available: X YES No Approved for City Council Actenda Robert T. Herrera Date City Manager i C~ J CITY OF LA PORTE INTER-OFFICE MEMORANDUM SEPTEMBER 25, 1990 T0: Robert T. Herrera, City Manager ~ //-%~ FROM: Louis Rigby, Purchasing Manage c%" SUBJECT: Sealed Bid #0400 - PVC Pipe & Fitting's, C/I Fittings, Gate Valves, & Fire Hydrants Advertised, sealed bids #0400 for PVC pipe and fittings, cast iron fittings and valves, and fire hydrants were opened and read on September 24, 1990. Bid requests were mailed to eight area suppliers with two returning bids. Items contained in this bid are part of warehouse inventory and are purchased as needed and charged to inventory in progress. The items are then charged to the using departments as they are taken from the warehouse. Low bids are as follows: A & P Water & Sewer Supplies PVC:pipe $ 6,649.00 Gate valves 4,584.26 ~ Talcote 335.80 Total $11,569.06 Davis McAllen Pipe & Supply PVC fittings $ 2,878.72 C/I fittings 5,622.80 Fire hydrants 8,805.00 Total $17,306.52 Total estimated cost for this annual contract is $28,875.58. This item will be placed on council agenda at the meeting scheduled October 17. LR/gr Attachment: Bid Tabulation xc: Curtis Herrod, w/ attachment • • $ID TAFIiIiATTQ1j LIAVIS A & P PIPE & ~ 6c DESCR~TIQ~T SUPPLY SII~ft A. PVC PIPE 1. 2" SDR-21 .35 .30 2. 4" SDR-35 .66 .60 3. 4" SCH-40 1.13 1.14 4. 4" C-900 1.60 - 1.22 5. 6" SDR-35 1.36 1.20 6. 6" C-900 3.00 2.37 7. 8" SDR-35 2.38 2.18 8. 8" C-900 5.18 4.29 B . PVC FITTING 1. 3/4" MALE ADP,PTOR .12 .16 2. 3/4" FII`~ALE ADAPTOR .16 .18 3. 3/4" 45-90 SCH 40 1.13 .35 4. 2" 90 SCH 40 .60 .88 5. 4" 90 SCH 40 3.86 5.37 6. 2" 90 DWV .41 .88 7. 4" 90 DWV 2.71 2.44 8. 2" 45 SCH 40 .70 1.07 9. 4" 45 SCH 40 5.03 7.46 10. 6" 45 SCH 40 12.40 19.16 11. 2" 45 DWV .42 .39 12. 4" 45 DWV 2.16 2.07 I • 2IPPI~T LIAVIS A ~ P 13. 3/4" SCH 40 DRESSER COUPLING 1.25 1.34 14. 4" 1/16 ELL .89 5.93 15. 1" SCH 40 DRESSER COUPLING 1.64 1.54 16. 2" X 2" SCH 40 3/4" TEE .79 1.16 17. 2" X 2" X 1" TEE SCH 40 .79 1.16 18. 2" X 2" X 2" TEE SCH 40 .74 1.08 19. 4" X 4" X 4" TEE SCH 35 1.44 1.23 20. 4" X 4" X 4" TEE SCH 40 5.73 7.97 21. 6" X 6" X 6" TEE SCH 40 19.26 26.85 22. 6" X 6" X 4" TEE SCH 35 6.95 4.69 23. 8" X 8" X 8" TEE SCH 40 44.65 62.27 24. 6" X 4" W/BAND SADDLE CLAMP 14.45 15.17 25. 8" X 4" W/BAND SADDLE CLAMP 16.15 ,18.65 26. 10" X 4" W/BAND SADDLE CLAMP 19.01 21.47 27. 12" X 4" W/BAND SADDLE CLAMP 20.10 22.70 28. 10" X 6" W/BAND SADDLE CLAMP 23.04 26.52 29. 15" X 4" W/BAND SADDLE CLAMP 26.78 40.00 30. 4" 1/16 BEND SCH 40 3.43 3.93 31. 6" 1/16 BEND SCH 35 3.45 5.00 C. CAST IRON FITTINGS 1. 4" X 4" 45 C.I.M. J. 32.55 54.73 2. 6" X 6" 45 C.I.M.J. 49.35 74.14 3. 8" X 8" 45 C.I.M. J. 196.93. . 104.49 4. 6" X 6" X 6" TEE C.I.M. J. 76.65 119.41 5. 18 X 24 VALVE BOX 16.40 17.25 6. 24 X 36 VALVE BOX 23.20 23.41 7. VALVE BOX LID MATCH 7.50 4.38 8. 4" MJ 90 34.13 50.27 9. 6" MJ 90 55.13 79.11 10. 4" ELCEN CLAMP 8.85 8.80 11. 6" ELCEN CLAMP 9.28 9.66 DE~IPTI~ L1PlViS • A Sc P 12. 8" ELLEN CLAMP 10.52 11.08 13. 10" ELLEN CLAMP 11.11 11.26 14. 12" ELLEN CLAMP 12.64 12.60 15. 6" X 7" MJ SOLID SLEEVE 41.46 68.16 16. 6" X 12 1/2" MJ SOLID SLEEVE 51.45 79.61 17. 8" X 7" MJ SOLID SLEEVE 53.55 96.52 18. 8" X 12 1/2" MJ SOLID SLEEVE 67.73 109.96 19. 4" C.I. CLEANOUT SHOE 21.18 24.25 20. 4" M,J PLUG 8.40 23.38 21. 6" MJ PLUG 15.75 32.34 22. 8" MJ PLUG 22.05 43.29 D. GATE VALVES 1. 2" C.I. SCREWED GATE VALVE 85.60 73.94 2. 4" C.I. MJ GATE VALVE 140.00 134.99 3. 6" C.I. MJ GATE VALVE 184.00 171.59 4. 8" C.I. MJ GATE VALVE 285.00 269.13 E. FIRE HYDRANTS 1. 3' BURY FIRE HYDRANT 453.00 503.54 2. 3 1/2" BURY FIRE HYDRANT 463.00 510.00 3. 4' BURY FIRE HYDRANT 473.00 512.00 4. 5' BURY FIRE HYDRANT 495.00 535.95 5. 6" EXTENSION KIT 120.00 151.05 6. 12" ExTEDiSION KIT 140.00 - 176.89 7. 18" EXTENSION KIT 168.00 201.26 F. MISCELLANEOUS 1. TALCOTE - 5 GALLON 24.75 16.79 a C7 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Requested By: Louis Report _ Exhibits: Memo to City Manager Bid Tabulation ctober 22. 1990 Department: Purchasing Resolutior_ Ordinance SUMMARY ~ RECOMMENDATION Advertised, sealed bids for uniform rental and service were opened and read on October 8, 1990. Bid request were mailed to nin suppliers with three returning bids. Low bid was submitted by Al's Uniform Supply. Using estimated yearly quantities, the total contract cost would be $30,308.20. Action Required by Council: Approve awarding contract to low bidder for uniform rental and service. Availability of Funds: X General Fund Water%Wastewater Capital Improvement General Revenue Sharing Other Account Number: Funds Available: YES No Approved for City Council Agenda Q,a T~ I ~ t ~. ~ Robert T. Herrera Date City Manager i ~ ~ CITY OF LA PORTE INTER-OFFICE MEMORANDUM OCTOBER 16, 1990 T0: Robert T. Herrera, City Manager FROM: Louis Rigby, Purchasing Manager SUBJECT : Sealed Bid #0401 - rJniform Rer_tal & Service Advertised, sealed bids#0401 for uniform rental and service Tr~ere opened and read or_ October 8, 1990. Bid requests ~r~ere mailed to nine s~~ppliers with three returning bids. Bidders were asked to s~.zbmi t f irm pricing for two years to furnish and service ur_iforms for field personnel, rugs, towels, and aprons, with an option to renew for two additional years. The total yearly costs that ~~iere bid, using estimated quantities, are as folio?ys: Al's Ur_iform Supply - $30;306.20, Rental rJniform Services - $42,146.00, and G & K Services - $51,578.80. ?lease submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify me. LR; gr Attachment: Bid Tabulation BID TABUTATIQ~i AL'S RFNrAL UNIPUfiM [A~TIE~iM G & R ~IP'~ID~I SUPPLY SffitVICffi SBRVICSS 1. REGULAR UNIFORMS 3.75 5.25 5.50 2. SUPERINTENDENT UNIFORMS 6.00 6.50 9.00 3. 100` COTTON UNIFORMS 4.50 6.50 9.00 4. WINTER JACKET 20.50 25.00 30.00 5. RUGS 2' X 3' .75 2.00 3.00 3' x 5' 1.75 2.25 3.25 3' X 10' 3.00 4.25 5.50 4' x 6' 2.75 3.25 4.25 4' x 8' 2.75 NB NB 6. SHOP TOWEL .05 .06 .08 7. COTTON HAND TOWEL .07 .15 .20 8. APRON .25 .25 .85 9. SHOP APRON .30 .50 1.00