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Home My WebLink About1991-03-11 Regular Meeting• MINUTES OF THE REGULAR MEETING OF LA PORTE CITY COUNCIL MARCH 11, 1991 1. The meeting was called to order by Mayor Malone at 6:00 P.M. Members of City Council Present: Mayor Norman Malone, Councilpersons Guy Sutherland, Mike Cooper, Ed Matuszak (arrived at 6:02 P.M.), Bob McLaughlin, Alton Porter, B. Don Skelton, Jerry Clarke Members of City Council Absent: Councilperson Deotis Gay Members of City Staff Present: City Manager Bob Herrera, City Attorney Knox Askins, City Secretary Cherie Black, Assistant City Manager John Joerns, Police Chief Bobby Powell, Finance Director Jeff Litchfield, Director of Community Development Joel Albrecht, Police Administrative Assistant Elaine Bonner, Director of Public Works Steve Gillett, Human Resources/Purchasing Manager Louis Rigby, Golf Course Manager/Pro Alex Osmond, Golf Course Superintendent Dennis Hvalaty Others Present: Dale Conger, Espey Huston; Gail Corrigan, Corrigan Consulting, Inc.; Jim Presnell, Houston Chronicle This Week section; John Black, Bayshore Sun 2. The invocation was given by Councilperson Cooper. 3. Council considered approving minutes of the regular meeting of Council held February 25, 1991. Motion was made by Councilperson Skelton to approve the February 25 minutes as presented. Second by Councilperson Clarke. The motion carried, 7 ayes and 0 nays (Councilperson Matuszak was not yet at the table). ' Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Porter, Skelton, Clarke and Mayor Malone Nays: None 4. There were no citizens wishing to address Council. 5. Council considered an ordinance amending Chapter 26, Article II, "Water, Sewers and Sewage Disposal," of the Code of Ordinances of the City of La Porte. Explanation of the method of computation was made by Finance Director Jeff Litchfield, and questions from members of Council were answered. Councilperson Skelton asked that sample computations be done using some accounts that are on fixed or low income. Minutes, Regular Meeting, La Porte City Council March 11, 1991, Page 2 The City Attorney read: ORDINANCE 1748 - AN ORDINANCE AMENDING CHAPTER 26, ARTICLE II, "WATER, SEWERS, AND SEWAGE DISPOSAL," OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE; ESTABLISHING A NEW RATE AND FEE STRUCTURE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson McLaughlin to adopt Ordinance 1748 as read by the City Attorney. Second by Councilperson Porter. Motion was made by Councilperson Skelton to table the .item and bring it back to the next meeting as a workshop item and then a regular item to consider for action. Second by Councilperson Clarke. The motion carried, 5 ayes and 3 nays. Ayes: Councilpersons Cooper, Matuszak, McLaughlin, Skelton and Clarke, Nays: Councilpersons Sutherland, Porter and Mayor Malone 6. Council considered an ordinance approving and adopting the Coalition of Cities recommendation for settlement of the pending Houston Lighting & Power Company rate case. The City Attorney read: ORDINANCE 1749 - AN ORDINANCE APPROVING AND ADOPTING THE COALITION OF CITIES RECOMMENDATION FOR SETTLEMENT OF THE PENDING HOUSTON LIGHTING & POWER COMPANY RATE CASE; CONTAINING FINDINGS AND OTHER PROVISIONS RELATED TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Skelton to adopt Ordinance 1749 as read by the City Attorney. Second by Councilperson Sutherland. The motion carried, 7 ayes, and 1 nay. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Skelton, Clarke and Mayor Malone Nays: Councilperson Porter 7. Council considered a resolution authorizing submission of a grant request to Governor's Criminal Justice Division for Information Systems/Computer Aided Dispatch program. The City Attorney read: RESOLUTION 91-03 - A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, AUTHORIZING THE SUBMISSION OF A GRANT REQUEST TO THE GOVERNOR'S CRIMINAL JUSTICE DIVISION FOR FUNDING TO THE CITY OF LA PORTE, TEXAS, FOR A PROGRAM KNOWN AS INFORMATION SYSTEMS/COMPUTER AIDED DISPATCH. • • Minutes, Regular Meeting, La Porte City Council March 11, 1991, Page 3 8. 9. Motion was made by Councilperson Sutherland to approve Resolution 91-03 as read by the Citv Attorney. Second by Councilperson Cooper. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Skelton, Clarke and Mayor Malone Nays: None Council considered a resolution approving joint resolution between cities of La Porte, Morgan's Point and Shoreacres establishing a local Emergency Planning Committee. The City Attorney read: APPROVING A JOINT RESOLUTION MORGAN'S POINT AND SHOREACRE PLANNING COMMITTEE. RESOLUTION 91-04 - RESOLUTION BETWEEN THE CITIES OF LA PORTE, ESTABLISHING A LOCAL EMERGENCY Motion was made by Councilperson Cooper to auurove Resolution 91-04 as read by the City Attorney. Second by Councilperson Clarke. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Skelton, Clarke and Mayor Malone Nays: None Council considered reimbursing G.O. Bond Fund for expenses related to utility system improvements. Assistant City Manager John Joerns addressed Council regarding this item and item 10, which are connected. Motion was made by Councilperson Skelton to reimburse the G.O. bond fund for 595,930 expended for utility system improvements. Second by Councilperson McLaughlin. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Skelton, Clarke and Mayor Malone Nays: None 10. Council considered establishing a construction contingency fund for East E Street improvements and approval of Change Order No. 1. Motion was made. by Councilperson Skelton to approve chanae order #1 to the East E Street construction contract estimated at .518,720.00, and establish a construction contingency fund of 562,000 for the__East E Street construction contract. Second by Councilperson McLaughlin. The motion carried, 8 ayes and 0 nays. • • Minutes, Regular Meeting, La Porte City Council March 11, 1991, Page 4 Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Skelton, Clarke and Mayor Malone Nays: None 11. Council considered approving Change Order No. 1 (final reconciliation) to Northwest La Porte water project. Motion was made by Councilperson Matuszak to anurove Chanae Order No. 1, adjusting the contract amount to McKey Construction and Equipment Company from 5332,471.70 to 5346,409.60 for construction of the water line portion of the Northwest La Porte water project. Second by Councilperson Cooper. The motion carried, 7 ayes and 1 nay. Ayes: Councilpersons Sutherland, Cooper, Matuszak, Porter, Skelton, Clarke and Mayor Malone Nays: Councilperson McLaughlin 12. Council considered authorizing the City Manager to execute a contract with Corrigan Consulting, Inc., to develop an underground storage tank management plan. This item was requested to be taken to executive session under Section 2(E) (Legal - Contractual Matter). 13. Council considered awarding bid for construction of Bay Forest Golf Course irrigation pump building. Motion was made by Councilberson Skelton to award the bid for construction of the irrigation pump building to the low bidder, Moore & Moore General Contractors, Inc. , in the amount of 514,386, which includes a deduction of 5250.00 associated with change order 1, with a 51, 000 contingency for a total budget of 515,386. Second by Councilperson Cooper. The motion carried „ 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Skelton, Clarke and Mayor Malone Nays: None 14. Council considered rejecting bids for 1991 Bayshore elevated water storage tank painting project. Motion was made by Councilperson Matuszak to reiect all bids for the 1991 Bayshore elevated water storage tank painting project and rebid the project, incorporating anv cost-savina measures identified by the engineer. Second by Councilperson Cooper. The motion carried, 8 ayes and 0 nays. ~ ~ Minutes, Regular Meeting, La Porte City Council March il, 1991, Page 5 Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Skelton, Clarke and Mayor Malone Nays: None 15. Council considered a consent agenda, as follows: (A) Consider awarding a bid for perforated pipe and fittings; (B) Consider awarding a bid for gravel; (C) Consider awarding a bid for water and sewer supplies. Motion was made by Councilperson Sutherland to approve the consent agenda as presented. Second by Councilperson Cooper. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Skelton, Clarke and Mayor Malone Nays: None 16. Administrative Reports - City Manager Bob Herrera reported that the TML-IRP Liability Fund for 1990 has been credited with $11,350 as a result of good experience and because the city also participates in the Workers' Compensation Fund. Mr. Herrera also announced that the Roseberry sewer rehabilitation has been completed at a final cost of $75,854, which was $4,366 under the contract. 17. Council Action - Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Skelton and Mayor Malone brought items to Council's attention. 18. Council adjourned into executive session at 7:10 P.M. to address the following items: (A) V.A.T.S. - Article 6252-17, Section 2(E) - (Legal) - Meet with Attorney(s) regarding Houston Chemical Services, Inc./Southern Ionics, Inc.; (B) V.A.T.S. - Article 6252-17, Section 2(E) - (Legal - Contractual Matter) - Discuss authorizing City Manager to execute contract with Corrigan Consulting, Inc., to develop an underground storage tank management plan. Council returned to the table at 8:37 P.M. Action was taken on executive session item A as follows: Motion was made by Councilperson Cooper to approve Resolution 91-05 to authorize the City Manager to execute an agreement with the law firm of Winstead Sechrest & Minick to represent the City of La Porte in connection with the pending appeal of the Texas Water Commission decision on the application of Houston Chemical Services. Inc. for a hazardous waste facility permit and making appropriation of funds for said agreement. Second by Councilperson Porter. The motion carried, 8 ayes and 0 nays. • Minutes, Regular Meeting, La Porte City Council March 11, 1991, Page 6 Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Skelton, Clarke and Mayor Malone Nays: None The following action was taken on executive session item B (Item 12 on the agenda): Motion was made by Councilperson Porter to authorize the City Manager to execute a contract La Porte. Second by Councilperson Cooper. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Matuszak, McLaughlin, Porter, Skelton, Clarke and Mayor Malone Nays: None 19. There being no further business to come before the Council, the meeting was duly adjourned at 8:39 P.M. Respectfully submitted: Cherie Black, City Secretary Passed & Approved this the 25t day of March, 1991 / ~~_ ~~ ~~ ~ Orman L. Malone, Mayor REQUEST FOR CITY COUNCIL AGENDA ITEM AGENDA DATE REQUESTED March 11. 1991 REQUESTED BY Jeff Litchfield DEPARTMENT Director of Finance REPORT RESOLUTION XX ORDINANCE EXHIBITS: Ordinance SUMMARY AND RECOMMENDATION The billing process for sanitary sewer is a very difficult process. Unlike our water billing, which is based on a meter reading, we are unable to accurately measure the amount of sewage that is generated by each customer. This presents the problem of establishing a fair and equitable method of estimating the amount of sewage that is received from each customer. While it is very difficult to determine the usage by customer, it is very easy to determine the amount of expense that we will have each year. The expense to operate the sewage system is very simple because 93$ of the costs are fixed costs. Examples of the fixed costs are debt service to service debt incurred to enhance the sewer infrastructure and personnel costs. Examples of variable costs are electrical and chemical supplies. Because of the large percentage of fixed costs, the amount of revenue we need to generate each year is very easy to estimate. To further complicate the problem of trying to determine how much each customer uses, we realize that we have a very diverse base of customers. We have customers who utilize water outside of the sewage stream (watering yards and gardens, washing cars, etc.) and those who never use water outside the stream. In the past, we have tried to reach a happy medium between the two types of customers. We have attempted to base the sewage charge on a percentage of the water consumed and have added a cap. For this last year, I proposed a method that I felt would help provide us with the necessary amount of revenue and at the same time be easy for the customer to understand. The method I recommended we change to was to base the year round sewage consumption on 25~ of the year's usage, which we have called the "winter months". While this method sounds good and passed my smell test, it has been difficult to implement. When I reviewed the impact of the new calculation based on this year's water consumption amounts, I found that its effect was to raise the amount of sewer revenue by 5.26. This increase was from stable customers and is not attributed to growth in our customer base. It was not my intention to increase the amount of revenue that the sewer charge generates. In addition to increase in revenues, I believe that we have had difficulty in implementing the method in our area because of our proximity to the coast. any variation in reading periods will drastically impact the winter average. [f you will recall, for the month of January, 1991, we had one day of sunshine. Because of the wetness of the month, our reading schedule was iisrupted. It is impossible to read meters when the area around the meters is xnder water. lith this information as background information, I went back to the drawing Board to attempt to find a method that will accomplish our objective of `finding a happy medium between the two types of customers while at the same .:ime protecting the integrity of our Utility system. I ran several scenarios on a rather large sample of our accounts. Continued • The method that I recommend we implement is to base residential sewer charges on each months water consumption and to completely do away with any connection with the "winter average". In addition, we base the charge on only 85$ of the water consumed and finally, we cap any single month's charge at $40.00. When applying this method to a sample of over 3,000 accounts, I found that it generated the same amount of revenues that we are currently receiving. The benefits of this method are that it is based on each month's consumption, thereby making it easier for those customers who have large winter consumption amounts and those who leave the city for extended periods of time. In addition, it gives a break to those who use water outside. The reason for the cap is that I believe that there is a certain amount of sewage that can be generated by a single family residence. The final benefit is that we currently charge our commercial customers based on 85$ of their water consumption with no cap, therefore it should be easy to explain to our customers. The attached ordinance is for the change in the method of calculating the sewer charge for residential customers only; it does not affect the calculation of multiple units or commercial accounts nor does it have an impact, either positive or negative, on the financial condition of the Utility fund. ACTION REQUIRED BY COUNCIL: Approve Ordinance changing the method of calculating the residential sewage charge to be based on 85$ of the water consumption and at no time to exceed $40.00 in any given month. AVAILABILITY OF FUNDS: GENERAL FUND UTILITY FUND OTHER ACCOUNT NUMBER: N/A FUNDS AVAILABLE: YES NO APPROVED FOR CITY COUNCIL AGENDA C~/ Vfs~.~- ~'~ ~~RJ~'~-0--~ ROBERT T HERRERA CITY MANAGER 3-(~-~ti DATE ~ ~ ORDINANCE NO . 17 4 8 AN ORDINANCE AMENDING CHAPTER 26, ARTICLE II, "WATER, SEWERS, AND SEWAGE DISPOSAL," OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE; ESTABLISHING A NEW RATE AND FEE STRUCTURE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. Section 26-15 of Ordinance Number 1671 is hereby amended to hereafter read as follows, to-wit: Sec 26-15 - Sewer Service Charges Computation of Volume Based on Water Purchased Residential The volume of sewage treated shall be based upon 85$ of the resident's water volume billed each month. However, the maximum residential charge will be limited to $40.00 in any given month. Section 2. If any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of this Ordinance shall, for any reason, be held invalid, such invalidity shall not affect the remaining portions of this Ordinance, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase, or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase, or clause, or part thereof, may be declared invalid. Section 3. This Ordinance shall take effect and be in force from and after its passage and approval, with .rates to be implemented on all billings after April 1, 1991. Section 4. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. PASSED AND APPROVED this the 11th day of March, 1991. CITY OF LA PORTE By ATTEST: City Secretary Norman Malone, Mayor APPROVED: City Attorney • RFOUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested : ~'~ 11, 1991 Requested By: ~OX W• ~~ `~• Department: City Attorney Exhibits: Report Resolution x Ordinance See attaches ordinance The Coalition of Cities has recommeY~ded a settlement of the pending Houston Lighting & Power Company rate case, based upon a $323,000,000.00 rate increase. An executive stAmiary containing such recoim~endation is available for inspection in the City Secretary's office. The attached ordinance grants City Council approval to the proposed settlement. Action Required by Council: Approval of ordinance. Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other (Motor Pool Replacement Fund) Account Number: Funds Available: - YES _ NO ~~ roved for City Council Agenda Robert T. Herrera DATE City Manager • • ORDINANCE N0. 1749 AN ORDINANCE APPROVING AND ADOPTING THE COALITION OF CITIES RECOMMENDATION FOR SETTLEMENT OF THE PENDING HOUSTON LIGHTING & POWER COMPANY RATE CASE; CONTAINING FINDINGS AND OTHER PROVISIONS RELATED TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. Houston Lighting & Power Company has heretofore, on November 9, 1990, filed with the City of La Porte a proposed schedule of rates. The City Council of the City of La Porte, by its Ordinance No. 1737, passed and approved on the 10th day December, 1990, denied Houston Lighting & Power Company's proposed schedule of rates. Section 2. The City of La Porte is a member of the Coalition of Cities, which has recommended a settlement agreement with Houston Lighting & Power Company, subject to approval by the Texas Public Utilities Commission, providing for a recommended $323,000,000.00 rate increase. Section 3. The City Council of the City of La Porte hereby formally approves and adopts the settlement recommendation of the Coalition of Cities, for a $323,000,000.00 rate increase for Houston Lighting & Power Company, all as more fully set forth in "Recommendation of the Regulatory Affairs Division on the Petition of Houston Lighting & Power Company for Authority to Change Rates," Executive Summary, dated January 23, 1991. Section 4. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. ORDINANCE NO. 1749 PAGE 2 Section 5. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 11th day of March, 1991. ATTEST: Cherie Black City Secretary APPROVED: Knox Askins City Attorney CITY OF LA PORTE BY Norman L. Malone, Mayor i • Agenda Date Requested: [arch 11, 1991 Requested By: Bobbv L. Powell Department: Police Report X Resolution Ordinance Exhibits: SUMMARY Jc RECOMMENDATION The Police Department i;~ presently assembling the second year Grant package through HGAC for a Computer System. We are asking for a Resolution from Council to participate in the grant for t he year 1991-92 . SF-F01 provides for funding to develop Criminal Justice automation. The Grant will, on a b0-60 balls, fund supplies and maintenance. For this year the personnel cost will be on a 80-20 basis, with the city paying 20"~ of the cost. Before the Grant can be turned in for review, we must forward a resolution from Council to participate in the grant. The MIS Committee has established a priority list for funding certain computer improvements. This system was one of thaw improvements and the availability of funds would take a large burden off the budget. The cost for the year 1991-92 are listed: CJD CITY Personnel 523, 563 fib, 890 Supplies 2, 500 2, 600 Indirect 1,100 Subtotal 527, 163 58, 390 Total Grant Bequest Action Required by Council: Approve Resolution as submitted ALTERNATIVE: Rewrite Resolution for approval Availability of Funds: 535, 553 ,_~ General Fund Water/Wastewater Capital Improvement, General Revenue Sharing Other (None required) Account Number: ~, Funds Available: _ YES _ NO ***Funds will be requested in Fiscal Budget Year 1992. Aaaroved for City Council Agenda Robert T. Herrera DATE city Manager • RESOLUTION ~~~~03 • A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LA PORTS, TEXAS, AUTHORIZING THE SUBMISSION OF A GRANT REQUEST TO THE GOVERNOR'S CRIMINAL JUSTICE DIVISION FOR FUNDING TO THE CITY OF i.A PORTS, TEXAS, FOR A PROGRAM KNOWN AS TNF'ORMATION SYSTEMS/COMPUTER AIDED DISPATCH. WHEREAS, THE CITY COUNCIL OF THE CITY OF La Porte, Texas, hav moral obligation to the citizens and taxpayers of the County- f La Porte, Texas, to ensure that the criminal justice sy em operates in the most efficient and coordinated way possible; and WHEREAS, the Council is aware that there are limited special services available to or provided to the victims of all crimes; and WHEREAS, the Council feels that the addition of the program known as Information Systems/Computer Aided Dispatch will materially enhance the administration of justice in the City of La Porte, Texas, for all crime victims; and WHEREAS, the opportunity exists to fund vital parts of this program through the Office of the Governor of the State of Texas, Criminal Justice Division; NOW, THEREFORE BE IT RESOLVED, by the Council of the City of La Porte, Texas, that the city submit a grant request to the Office of the Governor of Texas, Criminal Justice Division, to assist in the funding of the program of Information Systems/ Computer Aide3 Dispatch. PASSED AND APPROVED, this day of ,1991. County of , Texas Mayor ATTEST: City Secretary I, Cherie Black, City Secretary for the City of La Porte, do hereby certify this to be a true and exact copy of the City of La Porte Resolution No. , adopted by La Porte City Council, (date) . • • REQ~JEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Requested By: Elaine Bonner Department: Police Report X Resolution Ordinance Exhibits: Resolution L.E.P.C./C.A.E.R. Representation Form SUMMARY do RECOPY -NDATION The Local Emergency Planning Committee is requesting the city Council approve the Resolution proposed. The Ctty of La Porte has annexed the area surrounding three sides of the City of Shore Acres. Shore Acres is in the Bay Area Local Emergency Planning Committee Zone. We, the La Porte Area LEPC are requesting Jon Lindsey, County Judge, grant us permission to redraw the boundaries to include Shore Acres in our LEPC. The Resolution must be approved before he will consider the request. Once It is approved, he will submit it to the State Emergency Management Office to be approved. When all the steps are achieved this will initiate a more effective solution Ln notifying the citizens in case of an emergency. It would expedite the warning for the city of La Porte on the South and East sides of Shore Acres and the Clty of Shore Acres also. Action Required by Council: Approve Resolution as submitted ALTERNATIVE: Rewrite Resolution for approval Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other (None required> Account Number: __ Funds Available: YES _ NO __~ ,.~T-., - ~ t Robert T. Herrera City Manager ~~~~~ DATE RESOLUTION 9/ - o~ ~ .- RESOLUTION APPROVING A JOINT RESOLUTION BETWEEN THE CITIES OF LA FORTE, MORGANS POINT AND SHOREACRES ESTABLISHING A LOCAL EMERGENCY PLANNING COMMITTEE WHEREAS, Federal Law 99-999 and the Texas Emergency Response Commission have established requirements for hazardous materials, emergency planning and Community-Right-to-Know; and WHEREAS, the Cities of La Porte, Morgans Point and Shoreacres are neighboring Cities which have individually established comprehensive emergency management plans for all hazards that might affect their communities; and WHEREAS, the Cities share common interest in developing plans for response to hazardous chemical spills and releases; and WHEREAS, the Cities share in various ways many common elements of hazard response such as fire, police, and emergency medical personnel; NOW, THEREFORE BE IT RESOLVED, by the Council of the City of La Porte, State of Texas, that, the city approve a ioint resolution establishing the La Porte Area Community Awareness Emergency Response/Local Emergency Planning Committee which, with representation from local industry, will meet as deemed necessary to develop and review ioint hazardous materials emergency response procedures and emergency plans in order to assure that all actions required by law are properly administered, a copy of which is attached hereto and incorporated herein by reference. PASSED AND APPROVED, this day of , 1991 County of Texas MAYOR ATTEST: City Secretary I, Cherie Black, City Secretary for the City of La Porte, do hereby certify this to be a true and exact copy of hte City of La Porte Resolution Number adopted by La Porte City Council, (date) - i La Porte Area C.A.S.R./L.E.P.C. REPRESENTATION FORM -- 03/11/91 COUNTY OF HARRIS County Judge Jon Lindsay 1001 Preston Harris County Courthouse Houston, Texas 77002 713-221-6666 LOCAL EMERGENCY PLANNING COMMITTEE MEMBERS OF: ~Y Population City of La Porte 27,975 City of Morgans Point 335 City of Shoreacres 1,800 CHAIR-PERSON: VICE CHAIR-PERSON: W. Elaine Bonner Roy Johnson City of La Porte E.I.Dupont 915 South 8th P.O.Box 896 P.O.Box 347 La Porte, Texas ,77572 La Porte, Texas 77572 713-971-3810 713-970-3099 STATE OFFICIAL: Representative Mike Wilson (District 129) P.O. Box 315 La Porte, Texas 77572 713-971-8188 Tom Ryan R.L.O Dist.2A 10110 Northvest Freevay Houston, Texas 77092 713-681-1761 LOCAL OFFICIAL: City of La Porte Norman Malone, Mayor 604 West Fairmont P.O.Box 1115 La Porte, Texas 77572 713-471-5020 City of Morgans Point John Grimes, Mayor 1915 East Main La Porte, Texas 77571 713-971-2171 City of Shoreacres James Neal, Mayor 601 Shoreacres Blvd. La Porte, Texas 77571 713-471-2299 LAW ENFORCEMENT Chief Bobby L. Povell 915 South 8th St. P.O.Box 896 La Porte, Texas 77572 713-971-3810 Chief Gene Mckinney 1415 East-Main La Porte, Texas 77571 713-471-2171 Chief JD Robinson 601 Shoreacres Blvd. La Porte, Texas 77571 713-971-3390 ~ ~ EMERGENCY MANAGEMENT/CIVIL DEFENSE: City of La Porte Fire Chief Joe Sease P.O. Box 1115 La Porte, Texas 77571 •- 713-471-5020 City of Morgans Point Mayor John Grime: 1415 East Main La Porte, Texas 77571 713-971-2171 City of Shoreacres Mayor Jim Neal 601 Shoreacres Blvd. La Porte, Texas 77571 713-971-3390 FIRE FIGHTING: City of La Porte Fire Chief Joe Sease P.O. Box 1115 La Porte, Texas 77571 713-971-5020 City of Morgans Point Fire Chief Joe Sease P.O. Box 1115 La Porte, Texas 77571 713-471-5020 City of Shoreacres Fire Chief Joe Sease P.O. Box 1115 La Porte, Texas ?7511 713-971-5020 FIRST AID: City of La Porte La Porte Emergency Medical Service Hr. Chris Osten P.O. Box 1115 La Porte, Texas 77571 713-971-5020 City of Morgans Point La Porte Emergency Medical Service Mr. Chris Osten P.O. Box 1115 La Porte, Texas 77571 713-471-5020 City of Shoreacres Clear Lake Emergency Medical Service P.O.Sox 980 Seabrook, Texas 77586 713 488-3078/479-5350 Ms. Helen Scptt 11624 North Ave L La Porte, Texas 77571 713-471-5393 HEALTH: City of La Porte Dr. P.J. Mock Jr. 815 South Broadway La Porte, Texas 77571 713-471-0130 City of Morgans Point David Paulissen 1415 East Main La Porte, Texas 77571 713-471-2171 City of Shoreacres Mayor Jim Neal 601 Shoreacres Blvd. La Porte, Texas 77571 713-971-3340 LOCAL ENVIRONMENTAL: John Hurton Bute Gulf Coast Conservation Association 905 Lakeshore Seabrook, Texas 77586 713-326-5838/939-1161 HOSPITAL: Ms. Margo Hillard, MD, Hstn. Ftel./Hmn Service Herman Hosital Houston, Texas TRANSPORTATIOii: Southern Pacific Transportation Co. 12414 Stranq Road La Porte, Texas 77571 713-971-0091 BROADCAST: KTRH -790 AM 511 Lovett Blvd. Houston, Texas 77251 713-526-5879 PRINT MEDIA: Bayshore Sun Mr. John Black P.O.Box 1419 La Porte, Texas 77571 713-471-1234 COMMUNITY GROUP/PRIVATE CITIZENS: Robert Pizzatola La Porte State Bank 815 Hvy 146 South La Porte, Texas 77571 713-471-2911 Larry Nesvadba La Porte Independant School District 301 E. Fairmont La Porte, Texas 77571 713-971°•0950 FACILITY OWNER / OPERATOR: Air Products ~ Chem., Inc. 10202 Strang Road La Porte, TX 77571A Attn: Mike Morehead Dave Fritz Airco Industrial Gases 13940 Bay Area Boulevard Pasadena, TX 77507 Attn: Frederic M. Kinkin Assistant Plant Manager • • ~ • Akzo Chemie America 13000 Baypark Road Pasadena, TX 7750? Attn: Kathy PierpolinE Allwaste Tank Cleaning~Services P. 0. Box 1263 La Porte, TX 77572-1263 Attn: Jim Kittle Aloha Pest Control Box 438 La Porte, TX 77572-0938 Attn: Frank Paulk Alpha Chem Inc. 11011 Fairmont Parkway. La Porte, TX 77572-0599 Main Tech Industries 11011 Fairmont Parkway La Porte, TX 77572-0599 Attn: Ken Austin Anton Plastics 8221 Old La Porte Road La Porte, TX 77571 Aristech Chemical Corporation P. 0. Box 1936 La Porte, TX 77572-1936 Attn: Paul Schrade B. F. I. Waste System 1700 North E Street P. 0. Box 1379 La Porte, TX 77571 B. F. G. Intermediates Inc. 2400 Miller Cut-Off Road La Porte, TX 77571 Attn: Ron Taylor Bay Refrigeration Company 2021 East Main La Porte, TX 77571 Bayport Machine, Inc. Box 567 La Porte, TX 77572-0567 Attn: H. A. Stiefel Big Three Speciality Gas Facility P. 0. 1026 Attn: H. A. Stiefel La Porte, TX 77572-1026 Biq Three Speciality Gas Facility P. 0. 1026 Attn: Ralph Diaz La Porte, TX 77572-1026 Big Three Industrial Gas, Inc. 11450 Fairmont Parkway Attn: Ralph Diaz La Porte, TX 77572-0549 Blackford Exterminating Company 506 Baywood La Porte, TX 77571 Chem-Hy Services P. 0. Box 1382 La Porte, TX 77572-1382 Coastal Exterminating Company 812 South 8th Street La Porte, TX 77571 Attn: Pat May Chemline Corporation 801 North 16th P. 0. Box 725 La Porte, TX 77572-0725 Con-Gas Inc. 11900 Strang Road La Porte, TX 77571 Attn: Eddie Whithead D&R Carpet Cleaning 3810 Sailfish La Porte, TX 7771 Attn: Rene Scott Dana Tank Container Inc. P. 0. Box 597 La Porte, TX 77572-0597 Attn: Chuck King Dow Chemical Company P. 0. Box 685 La Porte, TX 77572-0685 Attn: Andrew Mosher Du Pont P. 0. Box 397 La Porte, TX 77572-0397 Attn: Ken Martin Dow Pipeline Company Lomax Headquarters 727 Underwood Road La Porte, TX 77571 Attn: Wayne Long Drago Supply P. 0. Box 278 Deer Park, TX 77536 Dunn Equipment Company P. 0. Box 836 •. La Porte, TX 77572-0836 Entex 120 South 2nd Street La Porte, TX 77571 Attn: Mike Stewart Attn: Roy Johnson EX-IM Freezers 9223 Hwy. 225 La Porte, TX 77511 Attn: Bob Chance Exxon Pipeline Division Hdqts. Office 11005 Fairmont Parkway La Porte, TX 77571 Attn: B. L. Richardson L. D. Wilson ~ i _= • ~ • Fina Oil and Chemical Company La Porte Plant P. 0. Box 888 Deer Park, TX 77536-088 Attn: Ron Copeland Flsher Services 1831 West E. Street La Porte, TX 77571 Attn: Jo Anne Radford Fryday's Cleaners 808 S. Broadway La Porte, TX 77571 Fairmont Supply 11604 Strang Road La Porte, TX 77571 Goodyear Tire and Rubber Company P. 0. Box 669 La Porte, TX 77572-066~~ Attn: Steve Surofchek Don E Smith Grace Equipment 8807 Hwy. 225 La Porte, TX 77571 Grief Brothers Corporation 10700 Strang Road La Porte,TX 77571 Attn: Gilles J. Ducharme Groendyke Trucking 1115 Elizabeth Street Rosenberg, TX 77971 Attn: Steve Stricken Gulf States Materials P. 0. Box 1925 La Porte, TX 77572-1925 Hercules Incorporated 2727 Miller C1t-Off Road La Porte, TX 77572-5000 Attn: Allen C. Updegraff Hickham Industries 11518 Old La Porte Road La Porte, TX 7%571 Attn: Ron Natole Highway Transport, Inc. 520 South 16th La Porte, TX 77571 Attn: Frank Muniz Himont Incorporated 12001 Bay Area Blvd. Pasadena, TX 77507 Attn: M. L. Harrington Houston Lighting and Power Sr. Beatron Electric Generating Station ' P. 0. Box 591 ! Deer Park, TX 77536 Attn: G. J. Mechler • . 1 Jack B. Kelly, Inc. Box 536 La Porte, TX 77572-0536 Land Sea Terminal 1515 E. Barbour's Cut Blvd. La Porte, TX 77571 Laurel Industries P. 0. Box 1516 La Porte, TX 77572-1516 Attn: Thomas Bellanti La Porte Transport Operations P. 0. Box 1216 10901 Strang Road La Porte, TX 77572-1216 Attn: Jerry Hubers Lemm Corp. Houston Aniline Terminal P. 0. Box 399 Deer Park, TX 77536 Linde Division Union Carbide Industrial Gases, Inc. P. 0. Box 1885 La Porte, TX 77572-188~~ Attn: T. R. Lee Louisiana Chemical Equip. Co. 11100 Hwy. 225 La Porte, TX 77571 Lubrisol 12801 Bay Area Blvd. Pasadena, TX 77507 Attn: L. D. Norwood Matheson Gas Products P. 0. Box 969 La Porte,TX 77572-0969 Attn: Joe Barnett Matlack 11230 Spencer Hwy. La Porte, TX 77571 Attn: N. E. Miller Mobley Industrial Painters Box 596 Deer Park, TX 77536 Attn: Bob Yates Nippon Pigments 10900 Strang Road La Porte, TX 71571 NLB Corporation 909 N. Broadway La Porte, TX 77571 Occidental Chemical 2200 Vista/Battleground Rd. P. 0. Box 999 La Porte, TX 77572-0999 Attn: Earl Rasnick, Safety Supervisor Ohmstede Machine Works Box 817 La Porte, TX 77572-0817 Attn: Jim Muras i~ ~ Petrolite 13200 Bay Park Pasadena, TX 77507 Attn: Dave Mayard Port of Houston - Barbour's Cut Box 2562 Houston, TX 77252 Attn: John Horan PPG Industries P. 0. Box 995 La Porte, TX ?7572-0995 Attn: Henry Ramirez Quantum Chemical Corp. - USI Division Deer Park Plant P. 0. Box 877 10900 Stranq Road Deez Park, TX 77536 Attn: Kevin A. McClain Quantum Chemical Corp. USI Division Houston Plant P. 0. Drawer "D" Deer Park, TX 77536 Attn: Tom Stagg/John Hodges Revak Enterprises P. 0. Box 1645 La Porte, TX 77572=169~~ Attn: Billie Revak Rexene Corporation 9802 Fairmont Parkway Pasadena, TX 77507 Attn: R. G. McNeely Rohm ~ Haas Bayport, Inc. P. 0. Box 1330 La Porte, TX 77572-1330 Attn: Dave Holman Soltex Polymer Corporation P. 0. Box 1000 Deer Park, TX 77536 Attn: T. J. Karasek Southern Ionics-Texas, Inc. 12901 Baypark Road Pasadena, TX 77507 Attn: Jeff Williams Southern Pacific Box 1290 La Porte, TX 77572-129(1 Attn: B. E. Forshee Southwestern Bell 502 West Polk La Porte, TX 77571 Attn:' J. P. Stubblefield Storage Warehouse Services, Inc. 11931 Highway 225 La Porte, TX 77571 Attn: R. N. De3hazo Technical Environmental 500 Battleground Road La Poste, TX 77571 Attn: Steve Harrison Tenneco Nat.l Gas Liquids Corp. 1200 North Broadway P. 0. Box 1309 La Porte, TX 77572-1309 Attn: Tom Moore, Adm.Supt. ~-~~ Texas Alkyls '" P. 0. Box 600 Deer Park, TX 77536 Attn: J. J. Ligi Titan Electric Machinery, Inc. P. 0. Box 1625 La Porte, TX 77572-1625 Attn: Dennis H. Geer Trammel-Cron Distribution Corp. 9705 Hvy. 225 La Porte, TX 77571 Attn: Rich Brad Trigas 12204 W. Fairmont Pkvy. La Porte, TX 77571 UCISCO 200 Strang Rd P. 0. Box 1248 , La Porte, TX 77572-1298 Westinghouse Instruments 212 North 16th Street La Porte, TX 77571 Attn: Dorothy Witco Chemical Angus Division, La Porte Plant 9901 Strang Road, La Porte La Porte, TX 77571 Attn: Jerry Vail Technical Environmental 500 Battleground Road La Porte, TX 77571 Attn: Steve Harrison Tenneco Nat.l Gas Liquids Corp. 1200 North Broadway P. 0. Box 1309 La Porte, TX 77572-1304 Attn: Tom Moore, Adm.Supt. Texas Alkyls P. 0. Box 600 Deer Park, TX 77536 Attn: J. J. Ligi Don Larned Titan Electric Machinery, Inc. P. 0. Box 1625 La Porte, TX 77572-1625 , Attn: Dennis H. Geer • ~ Trammel-Crow Distribution Corp. 9705 Hwy. 225 La Porte, TX 77571 Attn: Rich Brad ~- Eva lca 11500 Bay Area Blvd. Pasadena, TX 17586 Attn: Craig Kichardson i ~ REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: March 11, 1991 Requested By: John Joerns Department: Administration Exhibits: Report Resolution Ordinance (1) Page 157 of the FY 87-88 Budget ----------------------------------------------------------------- ----------------------------------------------------------------- SUMMARY & RECOMMENDATION Prior to the summer of 1988, the City performed several emergency repairs to an 8" sanitary sewer in the East E Street right-of-way. Further investigation revealed a deteriorated 6 - 8 feet deep concrete main located parallel to and approximately 9 feet from the proposed East E Street pavement section. The City decided to replace the 8" sanitary sewer. However, at year end FY 87-88 the working capital balance in the Utility Fund was approximately $580, 000 which was below the City's target of 60 to 90 days working capital. At that time the East E Street Fund (G.O. Bonds) had an estimated expenditure of $159,000 for advance utility adjustment (see attached exhibit). Since this Bond Fund was healthier it was utilized for the engineering and construction costs associated with the sewer line replacement and no advance utility adjustments/replacements were performed. $95,930 was expended. During preparation of this years budget the 9/30/90 Utility Fund working capital balance was estimated to be $2,364,030. Per audit, the balance was actually $2,502,125. Now that the Utility Fund is healthier, staff is requesting Council's approval to reimburse the G.O. Bond Fund for advancing $95,930 expended on utility system improvements. The $95,930, upon Council's approval, will be utilized to relocate additional utilities and as a contingency fund for the East E Street improvements. This action can be taken without affecting the City's operations, capital improvements, or debt service anticipated by this years budget and allows the City to take a pro-active position on future maintenance. Action Required by Council: Approve Utility Fund reimbursing the General Obligation Bond Fund for $95,930 expended for utility system improvements. Availability of Funds: General Fund XXX Water/Wastewater Capital Improvement General Revenue Sharing Other (None required) Account Number: Fund 02 Funds Available: XX YES NO Approved for City Council Agenda Robert T. Herrera DATE City Manager rITY OF LA PORTS FAST "E" STREET PROJECT PROJECT DESCRIPTION: Allocated funds will be used to reconstruct East "E" Street from San Jacinto to Park Street. The construction of curbs, gutters, and necessary drainage improvements are also included in this project. This project upgrades East "E" Street to a principal street on East La Porte. The projected date for completion of this project is September 1987. ORIGINAL At_t_OCATTONS 1985 General Revenue Bonds TOTAL REVENUES Administrative Design Services Advance Utility Adjustment Contingency TOTAL APPROPRIATIONS $ 12,000 $ -0- 70,000 35,000 159,000 159,000 10.000 5 s.SZ00 ~ 5?~1,~00~0 ~:~ NOTE: $95,930 was utilized for engineering and construction expenses to replace an 8" sanitary sewer parallel to East E. -157- REST FOR CITY COIINCIL AGEN~ITEM Agenda Date Requested: March 11, 1991 Requested By: John Joerns Department: Exhibits: Report Resolution Ordinance 1) Page 157 of the FY 87-88 Budget 2) Memorandum dated March 1, 1991 from Steve Gillett, Director of Public Works BUMMARY & RECOMMENDATION As described in item #9 of tonight's agenda, the G. O. Bond Fund was utilized to fund costs associated with replacement of a deteriorated 8" concrete sanitary sewer within the East E Street right-of-way. The FY 87-88 budget had estimated $159,000 available for utility adjustment on the East E Street project (see attached exhibit). However, $95,930 was expended for the sanitary sewer replacement. No advance utility adjustment/replacement was performed and the current East E Street construction contract includes only adjustment/replacement of utilities which physically conflict or interfere with construction. This approach leaves the City with many old water main crossings that are being disturbed by construction but not scheduled for replacement. In addition, the current G.O. Bond Funds available do not provide for a construction contingency. Contingent upon approval of item #9, reimbursement of the G.O. Bond Fund, staff is recommending Council consider approval of change order #1 and establishing a contingency fund for the East E Street construction contract. Change Order #1 * Water main relocation/replacement at seven locations; includes associated valves and fittings. No increase in contract time. Increase in Contract Price Construction Contingency * Establish a construction contingency fund for the East E Street contract equal to 5$ of the initial contract award (1,237,305.00). Construction Contingency Action Required by Council: $18,720.00 $62,000.00 (Contingent upon approval of agenda item #9 reimbursement of G.O. Bond Fund) Approve change order #1 to the East E Street construction contract estimated at $18,720.00. Establish a construction contingency fund of $62,000.00 for the East E Street construction contract. Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other (None required) Account Number: Funds Available: _ YES _ NO A~~roved for City Council Agenda C~~~- -~~ ~~~ ~- gl Robert T. Herrera DATE City Manager Administration • • ~i CITY OF LA PORT EAST "E" STREET PROJECT PROstEGT DESCRIPTION: Allocated funds will be used to reconstruct East "E" Streuttersm and Jacinto to Park Street. The construction of curbs, g ~ necessary drainage improvements are also included in this project. This project upgrades East "E" Street to a principal street on East La Porte. The projected date for completion of this project is September 1987. ORIGINAL AL-LOG TAIUNS 1985 General Revenue Bonds TOTAL REVENUES Administrative Design Services Advance Utility Adjustment Contingency TOTAL APPROPRIATIONS $ 12,000 $ '0- 70,000 35,000 159,000 159,000 10.040`~~ ~~c~-~~ t 1 g 9 0 0 NOTE: $95,930 was utilized for engineering and construction expenses to replace an 8" sanitary sewer parallel to East E. -157- ~ ~ CITY OF LA PORTE INTER OFFICE MEMORANDUM March 1, 1991 TO: `~~~,~.liam T. Manning, City Engineer FROM: Steve Gillett, Director of Public Works SUBJECT: East E Street Utility Adjustments IN` MAR O 1 1991 ASST. ~OFFM~NAGER I have reviewed the proposed utility adjustments for the above referenced project. As you know, the proposed adjustments were not included in the bid proposal because they were not in direct interference with planned improvements. However, due to the age, condition and material of the crossings in question, the long-term maintenance of these facilities could result in numerous utility repairs beneath a new concrete street. Based on the estimate provided by your office, I feel that the additional expense will be offset by the elimination of future maintenance activity. Recognizing this several years ago, the City expended $87,040 to replace the deteriorated 8 inch sewer along East E Street, utilizing bond funds set aside for utility adjustments for this project. The additional $17,220 required to replace seven waterline crossings, eliminating seven potential utility cuts in the proposed concrete pavement, would continue the City's program of reducing maintenance of new projects. If I can answer any questions, please advise. xc: John Joerns, Assistant City Manager REST FOR CITY COUNCIL AGEN ITEM Agenda Date Reques March 11, 1991 Requested By: S. Gillett Department: Public Works Ordinance XXX Re ort Resolution Exhibits: Change Order No. 1 Engineer's Letter SUMMARY & RECOMMENDATION The waterline portion of the Northwest La Porte Water Project, constructed by McKey Construction and Equipment Company is complete. However, the Engineer made an error in the original quantity estimates, and failed to include 1,191 feet of 12 inch waterline installation, at $17.25/ft., for a total increase in this item of $20,544.75. Other items experienced minor adjustments up and down, for a total net increase of $13,973.90, or 4% of the original contract amount. This will require a change order, adjusting the original contract price of $332,471.70 to $346,409.60. A contingency of $44,062.00 is budgeted for the line, as well as water tower construction. Action Required by Council: Approve Change Order No. 1, adjusting the contract amount from $332,471.70 to $346,409.60 to McKey Construction and Equipment Company for construction of the waterline portion of the Northwest La Porte Water Project. Availability of Funds: General Fund Capital Improvement XXX Other (1990 Revenue Bond Fund) Account Number: 035-804-610-910 Water/Wastewater General Revenue Sharing Funds Available: XX YES NO Approve or City Counci Agen a Robert T. Herrera DATE City Manager i ESPEY, HUSTON & ASSOCIATES, INC. Engineering & Environmental Consultants February 23, 1991 Mr. Steve Gillett Director of Public Works City of La Porte P.O. Box 1115 La Porte, Texas 77571 RE: Completion of Northwest La Porte Water System Improvements Contractor: McKey Construction Dear Steve: -....._~ __ ..._. __ ~ a - .. F 1 ~., i I }~'~ (~ MAR 4 ~; I~ ~5 EH&A Job No. 12427-SO The contract with McKey Construction for construction of a 12" waterline in northwest La Porte is substantially complete. There have been no changes necessary in the contract pay items or unit prices which would call for a contract change order. However, there is need of City Council authorization of additional funds to complete the payments to the contractor. This is due to the original authorization not covering enough quantity of work to complete the project. The original contract authorization was for $332,471.70. The actual final value of the construction project is $346,409.60. Therefore, an additional 4% authorization of $13,937.90 is necessary. There were of course minor quantity adjustments, both up and down, in most of the contract's 30 individual categories of payments to the contractor. This is normal and is caused by minor variations between the quantities of work estimated from the plans and the conditions found in the field. An oversight on our part in estimating the quantity of waterline material resulted in the City's original authorization not being large enough to cover the complete contract. This situation did not lead in any way to the City paying too much for the work performed. We do realize that situations such as this lead to impacts on the City's budgeting process and cause problems for the City staff. We apologize for the City's inconvenience and the resulting reduced expectations of other capital improvements possible with the additional funds. Ve truly yours, e Conger, P. . Associate DC/sll 888 West Belt Dr. South, Suite 200 Houston, Texas 77042 (713) 781-8800 • -- ' "' . CHANGE ORDER • No. ONE PROJECT: Northwest I.,a Porte Water System DATE OF ISSUANCE: February 23, 1991 Improvements OWNER: City of I.a Porte 604 W. Fairmont Pkwy (Name, L,a Porte, Texas 77572-1115 Address) CONTRACTOR: McKey Construction & Equip., Inc. 111 N. 16th Street P.O. Box 9 La Porte, Texas 77571 CONTRACT FOR: Installation 12" Waterline ~' and appurtenance OWNER'S Project No. ENGINEER: Espey, Huston & Associates, Inc. 888 West Belt Drive, Suite•200 Houston, Texas 77042 ENGINEER'S Project No. 12427-50 _ You are directed to make the following changes in the Contract Documents. Description: Adjust quantity of unit price items. All unit prices to remain as bid. Purpose of Change Order: To reconcile Bid Form quantities to the material quantities used in the project as described .yin approved pay application from the contractor. =-:'attachments: (List documents supporting change) None CHANGE IN CONTRACT PRICE: Original Contract Price $ 332,471.70 CHANGE IN CONTRACT TIME: Original Contract Time iaeys or aate> 180 calendar days Previous Change Orders No. to No. `. $ _0_ Net change from previous Change Orders (aays> None Contract Price prior to this Change Order $ 332,471.70 Contract Time Prior to this Change Order ways or aate) ,:,< 180 calendar days Net Increase (i~aea~) of this Change Order $ 13 937 90 Net Increase (iinaoee~) of this Change Order taay.> None _ . Contract Price with all approved Change Orders $ 346 409 60 Contract Time with all approved Change Orders ways ur dated 180 calendar days . RECO MENDE APPROVED: APPROVED: by by by Engine Owner Contractor EJCDC No. 1910-8-B (Edition) Prepared by the Engineers' Joint Contract Documents Committee and endorsed by 11~e Associated General Contractors o[ America. REST FOR CITY COUNCIL AGEN~ITEM Agenda Date Requested: March 11, 1991 Requested By: S. Gillett Department: XXXX Re ort Resolution Public Works Exhibits: Proposed Contract with Exhibits Recommendation of Consultant Evaluation Committee Ordinance SUMMARY & RECOMMENDATION Qualification Statements and Proposals were received from four (4) firms to develop an Underground Storage Tank Management Plan. The proposals were evaluated by a staff committee, with the committee's recommendation attached. The firm Corrigan Consulting, Inc. was selected as the most responsive. The City has negotiated a proposed scope of work and professional compensation, incorporated in the proposed contract. The proposed compensation will not exceed twenty two thousand eight hundred dollars ($22,800.00), with actual payment to be based on the effort expended on each of six (6) tasks, not to exceed total manhours and fees specified in Exhibit C - Cost Summary. The Plan will be broken into six parts, as follows. Task 1 - Assess Existing Tank Conditions Task 2 - Assess Existing Tank Compliance Cost and Schedule Task 3 - Tank Closure Task 4 - Optimum Fuel Management (new system) Task 5 - Evaluation and Prioritization of UST Systems and Prepare Management Plan Task 6 - Municipal Airport Tasks 1 through 5 concern tanks owned and operated by the City. Not to exceed costs for this portion of the Plan are $19,050. The General CIP Fund allocates $20,000 for this project. Task 6, Municipal Airport, concerns examination of existing fuel systems owned and operated by airport tenants, with costs for this portion not to exceed $3,750. Although funds were not budgeted for this in the Airport Operating Fund, the Airport Fund Summary shows an estimated working capital of $371,547. Exhibits A through D are available in the City Secretary's office if you wish to examine them. Action Required by Council: Authorize the City Manager to execute a contract with Corrigan Consulting, Inc. to develop an Underground Storage Tank Management Plan in an amount not to exceed $22,800, and authorize the expenditure of $3,750 from the Airport Fund for the airport portion of the project. Avai a i ity o Fun s: General Fund XXXX Capital Improvement XXXX Other (Airport Fund) Account Number: 015-700-220-410 Water/Wastewater General Revenue Sharing Funds Available: XX YES NO Approved for City Counci Agen a Q~ ~, 3 ~~-°~( Robert T. Herrera DATE City Manager CITY OF LA PORTE INTER OFFICE MEMORANDUM February 8, 1991 TO: Robert T. Herrera, City Manager FROM: ve Gillett, Director of Public Works SUBJEC Review and Evaluation of Proposals Develop Underground Storage Tank (UST) Management Plan Proposals for the above referenced project were received January 28, 1991. An Evaluation Committee composed of myself, Bill Manning, City Engineer, Louis Rigby, Human Resources/Purchasing Manager and Paul Hickenbottom reviewed the proposals and met on February 5, 1991. Evaluation criteria used were (1) Firm's qualifications and experience, (2) Key personnel assigned to the Project, (3) Similar experience and (4) Project approach and understanding of proposed scope of work. The results of the combined evaluations are shown on Exhibit A and B, copies of which are attached. Based on the evaluation, the Committee submits the following summary and recommendations A. The final ranking of firms, from highest to lowest, is as follows: 1. Corrigan Consulting, Inc. 2. Espey, Huston & Associates, Inc. 3. 3D/Environmental, Inc. 4. Jentero Corporation, Inc. B. The City of La Porte should begin negotiations with Corrigan Consulting, Inc. on scope of work and professional compensation. C. If a mutually satisfactory contract cannot be negotiated with that firm, terminate negotiations and initiate negotiations with Espey, Huston & Associates, Inc. This procedure is followed until a satisfactory contract has been negotiated. Exhibits xc: John Joerns, Assistant City Manager Selection Committee Members • STATE OF TEXAS COUN~'Y OF HARRIS • PLANNING SERVICES CONTRACT This Agreement, entered into as of this day of March, 1991 by and between the City of La Porte, a Municipal Corporation of Harris County, Texas, hereinafter called the "City", and Corrigan Consulting, Inc., a corporation. duly organized under the laws of the State of Texas, hereinafter called the "Consultant". WITNESSETH that for and in consideration of the payments and agreements hereinafter mentioned to be made and performed by the City, the Consultant agrees to commence and complete the work described as follows: To provide an Dndergraund Storage Tank Management Plan for the City of La Porte, hereinafter referred to as the "PROJECT". ARTICLE 1 - CONSDLTANT'S SERVICES AND RESPONSIBILITIES 1.1 Employment of the Consultant. The City hereby agrees to engage the Consultant who in turn agrees to perform the technical and professional services necessary to accomplish the Project. 1.2 Scope of Services. The Consultant shall do, perform and carry out in a satisfactory and proper manner, as determined by the City, the services generally outlined below and specifically indicated in Exhibit A - Scope of Services, attached and incorporated by reference hereto. 1.3 Notice to Proceed. The notice to proceed will be issued by the City upon approval of this Agreement by the City Council. 1.4 Time of Performance. The services of the Consultant shall be undertaken and completed in the sequence shown on Exhibit B - Project Schedule, attached and incorporated by reference hereto. 1.5 Responsibility of the Consultant. The Consultant shall be responsible for the professional quality, technical accuracy and the coordination of all services provided by the Consultant under this Agreement. The Consultant shall attend all meetings necessary to carry out the Project, and prepare minutes of meetings. The Consultant shall, without additional compensation, correct or revise any errors or deficiencies in any documents prepared in association with the Project. -1- • 1.6 Responsibility of the City. The City shall cooperate with the Consultant by making a diligent effort to provide everything reasonably necessary for the Consultant to be able to provide its services, including any previous plans, drawings, specifications and design and construction standards; assist in obtaining necessary access to public and private lands; legal, accounting and insurance information required for various projects; necessary permits and approvals of governmental authorities or other individuals; publication of public notices, transcripts and/or minutes of all public meetings, as well as providing locations for all necessary meetings and conferences. ARTICLE 2 - COMPENSATION AND METHOD OF PAYMENT 2.1 Compensation. It is expressly understood and agreed that the total compensation to be paid to the Consultant shall not exceed Twenty Two Thousand Eight Hundred Dollars ($22,800.00) for the services specified in Exhibit A - Scope of Services. Actual payment shall be based on the effort expended on each of six (6) Tasks, not to exceed total manhours and fees specified in Exhibit C - Cost Summary, attached and incorporated by reference hereto. 2.2 Method of Payment. The City shall pay to the Consultant no more than the not to exceed amount set out in Article 2.1 above. Payments shall be at monthly intervals subject to receipt of requisitions for payment from the Consultant specifying that the work has been performed and is entitled to the amount requisitioned under the terms of this Agreement. 2.3 Consultant Responsibilities for Compensation. The Consultant shall prepare monthly invoices and progress reports which clearly indicate the progress to date and the amount of compensation due by virtue of that progress. All invoices shall be for work completed, and shall list all manhours and applicable billing rates for personnel providing services, as specified in Exhibit D. 2.4 City Responsibilities for Compensation. The City agrees to pay the Consultant's invoices net upon receipt. At no time will payment of invoices exceed thirty ( 30 ) days from the receipt of the invoice without notification to the Consultant. It is expressly understood that the City has the right to withhold payments on any invoice if the Consultant has not performed the work in a satisfactory manner. If payments are withheld for any reason, the City must provide written notification and an explanation to the Consultant within ten (10) days of receipt of the invoice. -2- • ARTICLE 3 - CHANGES TO THE SCOPE OF SERVICES The City may, at any time, and by written order, make changes in the services to be provided under this Agreement. If such changes cause an increase or decrease in the Consultant's cost or time required for performance of any service under this Agreement, an equitable adjustment shall then be made and the Agreement shall be modified in writing accordingly. Any claim of the Consultant for adjustment under this clause must be submitted in writing within thirty (30) days from the date of receipt by the Consultant of the notification of change. No services for which an additional cost or fee will be charged by the Consultant shall be furnished without the prior written authorization of the City. ARTICLE 4 - TERMINATION OF THE AGREEMENT The City may, by written notice to the Consultant, terminate this Agreement in whole or in part at any time, at its sole discretion with or without cause. Upon receipt of such notice, the Consultant shall: (1)immediately discontinue all services affected (unless the notice directs otherwise ) and ( 2 ) deliver to the City al l data, drawings, reports, estimates, summaries and such other information and materials as may have been accumulated by the Consultant in performing this Agreement, whether completed or in progress. Upon termination of this Agreement by the City, the Consultant shall be paid the reasonable value, based on Exhibit C and Exhibit D, of all work satisfactorily performed by the Consultant prior to termination. ARTICLE 5 - ASSURANCES 5.1 Nondiscrimination. The Consultant, with regard to work performed under this Agreement, shall not discriminate on the grounds of race, color, national origin or gender in the selection and retention of employees and subcontractors, including procurement of materials and leases of equipment. 5.2 Ownership of Documents and Other Data. Original documents, such as tracings, plans specifications, maps, surveys notes and sketches, charts, computations and other data prepared or obtained under the terms of this Agreement are instruments of service with respect to the Project. It is agreed that the Consultant shall retain possession of these documents, however, reproducible copies of all drawings and copies of other pertinent data will be made available to the City upon request, at no additional cost. -3- 5.3 Insurance. The Consultant shall furnish proof of insurance in the following amounts. Worker's Compensation Statutory Automobile Property Damage $1,000,000 Bodily Injury $1,000,000 Comprehensive General Liability $1,000,000 Excess Umbrella $1,000,000 ARTICLE 6 - SUSPENSION OF WORK The City may order the Consultant, in writing, to suspend all or any part of the work for such period of time as may be determined to be appropriate for the convenience of the City. If the performance of all or any part of the work is, for any unreasonable period of time, suspended or delayed by an act of the City in the administration of this Agreement, or by its failure to act within the time specified in this Agreement (or if no time is specified, within a reasonable time), an adjustment shall be made for any increase in cost of performance of this Agreement necessarily caused by such unreasonable suspension or delay, and the Agreement modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension or delay to the extent (1) that performance would have been suspended or delayed by any other cause, including the fault or negligence of the Consultant, or (2) for which an equitable adjustment is provided for or excluded under any other provision of this Agreement. ARTICLE 7 - INTERESTS AND BENEFITS 7.1 Interest of Consultant. The Consultant covenants that it no current interest and shall not acquir indirect, which would conflict in any m performance of services required to Agreement. The Consultant further performance of this Agreement, no person interest shall be employed. has e any interest, airect or anner or degree with the be performed under this covenants that in the or firm having any such 7.2 Interest of City and Others. No officer, member or employee of the City and no member of its governing body, who exercises any functions or responsibilities in the review or approval of the undertaking of carrying out of the services to be performed under this Agreement, shall participate in any decision relating to the Agreement which affects his personal interest or have any personal or pecuniary interest, direct or indirect, in the Agreement or the proceeds thereof. -4- • • ARTICLE 8 - ASSIGNABILITY The Consultant shall not assign any interest in this Agreement, and shall not transfer any interest in the same without the prior written consent of the City thereto: provided, however, that claims for money due to the Consultant from the City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the City. ARTICLE 9 - PROJECT PROPOSAL The Proposal submitted to the City by the Consultant, entitled Qualification Statement and Proposal No. 00371 to Develop an Underground Storage Tank Management Plan, dated January 28, 1991, is hereby attached and incorporated into the terms and conditions of the Agreement. IN WITNESS WHEREOF, the City and the Consultant have executed this AGREEMENT as of the date first written. FOR THE CONSULTANT FOR THE CITY CORRIGAN CONSULTING, INC. CITY OF LA PORTE, TEXAS By By Robert T. Herrera City Manager Gail Corrigan President Attest Attached and Incorporated by Reference Exhibit A - Scope of Services Exhibit B - Project Schedule Exhibit C - Cost Summary Exhibit D - Billing Rate Schedule Attest -5- • , REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: March it 9 1 Requested By: Joel H. Albrec epartment: Community Development X Report Resolution Ordinance Exhibits: Change Order #1 SiJNIlKARY & RECOMMENDATION Advertised, sealed bid #90-2207 for the construction of the Bay Forest Golf Course Irrigation Pump Building was opened and read on February 9, 1991. Bid requests were mailed to six (6) contractors with two (2) returning bids. Moore & Moore General Contractors, Inc. $14,636.00 KD Construction $18,200.00 It is staff's recommendation to award the construction contract to the low bidder being Moore & Moore General Contractors, Inc. The contract to be awarded with a deduct of $250.00 associated with Change Order No. 1. Action Required by Council: Approve awarding bid for the construction to the low bidder, Moore & Moore General Contractors, Inc. in the amount of $14,386.00 with a $1,000.00 contingency for a total budget of $15,386.00. Availability of Funds: General Fund Water/Wastewater Capital Improvements General Revenue X Other Sharing Account No.: 005-800-800-502 Funds Available: X Yes No Approved for City Council Agenda Robert T. Herrera Date City Manager .wr • • CITY OF LA PORTE INTEROFFICE MEMORANDUM TO: Bill Manning ity Engineer Alex Osmon G if Pro FROM: John Joern sistant City Manager DATE: March 4, 199 SUBJECT: 1990-1991 CIP Projects - Golf Course Attached is a spreadsheet detailing the remaining projects to be funded by the 1986 G. O. Bonds. This spreadsheet assigns account numbers and estimates the amounts necessary to complete these golf course projects. Please review and advise me if there are any problems or concerns. I plan to have this for Council's review and approval on March 11, when the award for the Pump Station Building is considered. Please note that the account numbers utilized are last years numbers. Because of the small number of projects scheduled for this year, continuing to utilize these account numbers will be easier then switching to the,new account numbers for CIP projects. xc: Jeff Litchfield, Director of Finance ,,,~„ y i~-+ H a N ~ a ~ ~, ~, ~. ~ „'A QQ ~ ~ N °' °, O ~ ~, M ~ y a a •d ., c 0 A ~ y fD 0 0 0 0 0 o g 0 0 0 0 0 0 c~ cn cn cn cn c~ cn 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q ~ ~ ~ 0 O O O O O O O c./~ c !~ W N --~ O O yy- ~ n N fD ~ ~j (D Q~J (D ~ ~ ~ ~ ~ ~ ~ bd ~- ~ 7r ~- ~ o p' o 'b ~ bd ~ C ~ ~~ C~ O ~ a ' F-+ ~ 0 0 b b ~ ~ ~ ~ fD N VJ -~ ~ Cn ~ Cn N c 1~ t~ --• o~0 0 pp 0 0 0 pp 0 oho O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W w w w rn o 0 o rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W o o t!~ ~--~ C~ V~ U Cn ~-• w o 0 o w o g ~ ° o o ° rn o o o o o o 0 0 0 0 0 0 S 0 0 0 0 0 0 o o ~ ~ ~ ~ ~ w W g o o o S o O o rn o o o o~ o o o ° ° ° ° ° o ° o o o o o o o za ~^~~^;; O i~ ~`YY ~ by py. ~~ C ~.. G H ~ b• H o' ~' ~' Cy ~ I--~ H N ~, ~a ~° ~. ~~ a p ~ a H 0 c ~ o b O ~ ~ N vii C ~ ~ fD ~ ~ ~. CD < ~ ~ ~ ~' u c v~ o .ti, 0 s a ~ A~ ~ ~ ~ b W H+ N M ~ O ~ ~ ^^ F+ ~ ~ ~ M, ~^^ ~ y, ~, `~ ~ td ~ a ~ y 0 i w j REST FOR CITY COUNCIL AGEND~TEM Agenda Date Requeste March 11, 1991 Requested By: S. Gillett Department: Public Works XXXX Re ort Resolution Ordinance Exhibits: Bid Tabulation SUMMARY & RECOMMENDATION On March 4, 1991, sealed bids were opened for the 1991 Bayshore Elevated Water Storage Tank Painting Project. Bid invitations were sent to twenty one (21) contractors, with two (2) submitting bids. Low bid was submitted by Blue Ribbon Painting of Houston in the amount of ninety two thousand dollars ($92,000.00) for the base bid. The other bid was submitted by General Construction By Randy's, in San Antonio, in the amount of one hundred fifty thousand five hundred fifty dollars ($150,550.00). Seventy thousand dollars ($70,000.00) was budgeted for this project. Although curtaining, or shrouding, was specified in the base bid, it appears that several contractors were concerned about the closeness of nearby residential development. Additionally, several contractors are currently working on other projects, and lacked the manpower/equipment and/or additional bonding capacity. Because of the high bids submitted and the lack of competition, the Engineer, Don Graesser, recommends the City reject all bids, and poll the contractors regarding the cost and lack of competition. At that time the City should rebid the project, incorporating any cost-saving suggestions that do not detract from the overall quality. Action Required by Council: Reject all bids, and authorize rebidding, incorporating any cost-saving measures identified by the Engineer. Avai a i ity o Fun s: General Fund Capital Improvement Other Account Number: Water/Wastewater General Revenue Sharing Funds Available: YES NO Approved or City Counci Agen a ~~~ T~ l~- ~ =cam • a. ~ Robert T. Herrera DATE City Manager • CITY OF LA PORTE BID TABULATION 1991 BAYSHORE ELEVATED WATER TANK PAINTING PROJECT BIDDER Blue Ribbon Painting P.O. Box 90614 Houston, TX 77090 General Construction By Randy's San Antonio, TX BASE BID ITEM 2 ITEM 3 ITEM 4 $92,000 No Bid $60/hr $100/lb $150,500 $130,550 $125/hr $20/lb • • REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Marc 11 1991 Requested By: Alex Osmon Department: Administration X Report Resolution Ordinance Exhibits: 1) Memorandum from Purchasing Manager dated 2/20/91 2) Bid Tabulation SUNIIKARY & RECOMMENDATION Advertised sealed bids #0424 for perforated pipe and fittings for drainage projects at Bay Forest Golf Course were opened and read on February 19, 1991. Bid requests were mailed to nine (9) area suppliers with seven (7) returning bids. Low bid meeting specifications was submitted by O & R Utilities for six inch (6") perforated pipe and fittings. Total cost: $6,499.20. Staff recommends awarding bid to meeting specifications, for the fittings. O & R Utilities, low bidder supply of perforated pipe and Action Required by Council: Award bid for supply of perforated pipe and fittings to 0 & R Utilities, low bidder meeting specifications. ------------------ Availability of Funds: General Fund Water/Wastewater X Capital Improvements General Revenue Other Sharing Account No.: 028-800-811-832 Funds Available: X Yes No Approved for City Council Agenda Robert T. Herrera Date City Manager • • '~ RE~C~E~I,V~E~/D COMM. DEV. GITY OF LA PORTE RECEIVED ~~~ INTER-OFFICE MEMORANDUM ~V. FEBRUARY 20, 1991 T0: Alex Osmond, golf Course Manager FROM: Louis Rigby, Purchasing Manage SUBJECT: Sealed Bid#0424 - Perforated Pipe P_dvertised, sealed bids #0424 for perforated pipe were opened and read on February 19, 1991. Bid requests were mailed to nine area suppliers with sever_ of them returr_ing bids. Low bid was submitted by 0 ~ R Utilities (previously A & P Water & Sewer Supplies) for $5,499.2~J bidding Prinsco pipe and fittingc. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify me. I; T? /gr Attachment: Bid Tabulation xc: John Joerns, w! attachment Dennis Hlavaty, w,/ attachment • SEALED BID ~~0424 PERFORATED PIPE 0 & R INDUSTRIA GOLDEN UTILITIES INT'L TRIANGLE r~ L ROHAN WATER COMPANY PRODUCTS DAVIS HYDRO- McALLEN SCAPE .1. 6" PERFORATED PIPE .61 .62 ,63 .64 ,64 .65 ,68 2. 6" COLLARS 1.21 1.18 1.27 1,27 1.30 1.40 1.95 3. 6" TEES 3.62 4.12 3.82 3.82 3.90 4.17 5.78 4. 6" x 6" x 4" TEES 3.62 4.35 3.82 3.82 3.90 4.17 9.90 TOTAL $6,499.20 $6,596.35 $6,719.20 $6,819.20 $6,829.00 $6,961.70 $7,363.40 • • REQUEST FOR CITY COUNCIL AGENDA ITE1K Agenda Date Requested: March 11 1991 Requested By: Alex Osmon epartment: Administration X Report Resolution Ordinance Exhibits: 1) Memorandum from Purchasing Manager dated 2/19/91 2) Bid Tabulation SUMMARY & RECOMMENDATION Advertised sealed bid #0423 for 1" gravel for drainage projects at Bay Forest Golf Course were opened and read on February 19, 1991. Bid request were mailed to six (6) suppliers with four (4) returning bids. Low bid meeting specifications was submitted by Rinehart Trucking at $14.00 per tone for 1" gravel. Using yearly estimated quantities, the total cost of the contract would be $5,600.00. Staff recommends awarding bid to Rinehart Trucking, low bidder meeting specifications, for the supply of gravel. Action Required by Council: Award bid for supply of gravel to Rinehart Trucking, low bidder meeting specifications. Availability of Funds: General Fund Water/Wastewater , X Capital Improvements General Revenue Other Sharing Account No.: 028-800-811-832 Funds Available: X Yes No Approved for City Council Agenda Robert T. Herrera Date City Manager i ~ • SEALED BID ~~0423 RINEHART PARKER REDLAND TELGE GRAVEL TRUCKING LA FARGE STONE PROD. ROAD MAT'L 1. 1" GRAVEL (PER TON) 14.00 14.30 15.74 17.49 TOTAL $5,600.00 $5,720.00 $6,296.00 $6,996.00 ~ i RECEIVED COMM. DEV. ~E EIV~Q, CITY OF LA PORTS COMM. DE.[V.[_. INTER-OFFICE MEMORANDUM FEBRUARY 19, 1991 TO: Alex_ Osmond, Golf Course Manager FROM: Louis Rigby, Purchasing Manage SUBJECT: Sealed Bid #0423 - Gravel Advertised, sealed bids #0423 for gravel to be used for drair_age projects at Bay Forest Golf Course were opened and read on February 19, 1991. Bid requests were mailed to six suppliers with the followir_g four returning bids: 1) Rinehart Trucking, 2) Parker La Farge, 3) R.edland Stone Products, and 4) Telge Road Materials. L•ow bid meeting specifications was submitted by Rinehart Trucking at $14.00 per ton for 1" gravel. Using yearly estimated quar_tities, the total cost of the contract would be $5,600.00. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please r_otify me. LR; gr Attachment: Bid Tabulation xc: Dennis Hlavaty, w! attachment • . REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: March 11, 1991 Requested By: Louis Rigby Report Exhibits: Bid Tabulation Department: Purchasing Resolution Ordinance SUMMARY & RECOMMENDATION Advertised, sealed bids #0425 for water and sewer supplies were opened and read on March 4, 1991. Bid requests were mailed to six area suppliers with four returning bids. These items are kept in warehouse inventory and used by various departments within the City. Low bids, by section, are as follows: A. Brass & Bronze - Davis McAllen Pipe - $12,444.92 B. Tapping Saddles - Golden Triangle Pige - 3,255.63 C. Clamps & Couplings - 0 & R Utilities _ 9,343.50 D. Rubber Adaptors - Davis McAllen Pige _ 2,096.07 E. PVC & Polyethylene - Davis McAllen Pipe _ 4,584.11 Total estimated, annual cost is $31,724.23. Action Required by Council: Approve awarding contracts to suppliers submitting low bid by section. ---------------------- ---------------------- Availability of Funds: x General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: 001-607-607-115 Funds Available: X YES No ----------------------------------------------------------------- ----------------------------------------------------------------- Approved for City Council Agenda Robert T. Herrera Date Gity Manager SEALED BID ~~0425 WATER & SEWER SUPPLIES • • DAVIS 0 & R McALLEN UTILITIES PIPE GOLDEN THE TRIANGLE ROHAN PIPE COMPANY A. BRASS AND BRONZE 12,444.92 13,702.98 13,344.90 14,680.85] B. TAPPING SADDLES 3,446.11 3,268.61 3,255.63 3,512.25; C. CLAMPS & COUPLINGS 9,662.87 9,343.50 9,369.96 10,026.05 D. RUBBER ADAPTORS 2,096.07 2,302.73 2,142.52 3,241.10 E. PVC & POLYETHYLENE 4,584.11 4,615.41 4,646.53 5,384.40 TOTALS 32,234.08 33,233.23 32,759.54 36,844.65 S V • BID TAB1.TL-ATION DAMS O ~ R rOLDF~I ROFiAN A_ BRASS AND ~~ 1. 3/4 COUPLII+PG 1.47 1.87 1.32 1.50 2_ 1" COUPLING 2.20 2.89 1.94 2.40 3. 3/4" CURB STOP C/I 8.38 8.47 11.82 8.70 4_ 1" GCiRB STOP C!I 14.94 15.10 16.48 15.40 5. 2" CURB STOP C/I 42.40 52.89 49.66 53.40 6_ 3/4" CURB STOP I/I 7.09 7.16 9.49 7.45 7. 1" CURB STOP I/I 12.48 12.62 14.59 17.65 8_ 3/4" (:URPORATION 7.03 10.26 5.27 ?.15 9. 1" CORPORATION 10.63 13.49 9.48 10.80 10_ 2° COATZODi 47.80 45.73 41.37 45.95 11. 3/4" X 1" TAPPING BUSWSNG 2.64 2.67 2.53 2.70 12_ 3/4" 3 PART UNION 3.79 3.83 3.36 3.85 13. 1" 3 PART UNION 4.35 4.39 3.89 4.40 14_ 3/4" X 1" 3 PART UNION 4.40 4.44 5.00 4.45 15. 2" 3 PART UNION 1?.94 18.07 16.94 18.20 16_ 3/4" MALE ADAPTOR 3.11 3.37 2.84 3.15 17. 1° MALE ADAPTOR 3.69 3.90 3.67 3.75 18 _ 2" MALE AI~SP'POR 13.47 14.20 10.97 13.65 19. 3/4" EII-?AI~E ADAPTOR 3.27 3.58 2.84 3.30 20_ 1" FEMALE AR~iPIOR 4.45 5.25 3.67 4.50 21. 2" FII~?ALE AI?APTOR 14.09 14.51 15.51 14.30 22 _ 2" X_ 6" ASS NdPP'LE 5.06 5.08 5.94 7.60 23. 2" X 4" BRASS NIPPLE 3.51 3.53 4.12 5.30 24_ 1" X 6" ASS AIT_PPLE 2.29 2.33 2.60 3.45 25. 1" X 4" BRASS NIPPLE 1.59 1.60 1.81 2.40 26. 1" X 2" .ASS NIPPLE _90 .90 1.02 1.50 27. 1" ALL TFIREAD NIPPLE .74 .76 _85 1.20 28_ 3/4" X 6" BRASS NIPPr~ 1.60 1.61 1.82 2.40 29. 3/4" X 4" BRASS NIPPLE 1.08 1.09 1.22 1.65 30_ 3/4" X 2" BRASS NIPPLE .63 .63 .7i .95 • • L~4VIS 0 & R GOLDF~I ROHAN 31 _ 3/4" P_LI: TN.RE.AD NIPPLE _ 49 .49 .55 .80 32. 2" BRASS GOT.T.AR 4.94 7.13 4.97 8.65 33_ 1 1/2" BRRASS COLLAR 3.00 4.25 3.02 5.25 34. 1" Bg.ASS COL .AR 1.42 1.82 1.42 2.45 35_ 3/4" BRASS COLOR .93 1.07 .95 1.50 36_ 2" BRASS 90 ELL 5.72 9.65 5.74 8.45 37. 1" BRASS 90 ELL 1.77 2.15 1.78 2.65 38. 3/4" BRASS 90 ELL 1.15 1.23 1.15 1.70 39 _ 3" ARA.SS GATE VPS,VE 26.39 21.00 24.28 115 . QO 40. 2" BRASS GATE VALVE 9.37 8.18 8.63 21.00 41_ 1" BRASS GATE VALVE' 3.35 2.92 3.06 IO.QO 42. 3/4" ffi~ASS GATE VALVE 2.51 2.14 2.31 7.Q0 43_ 2" C.I.M.J_ GATE VP.LVE 83.04 103.14 85.06 103.00 44. 2" ALL Tf~EA~ GATE VALVE 80.28 88.21 76.00 101.50 45_ 2" MASS TEE ?.94 13.32 8.03 11.80 46. I" BRASS TEE 2.52 2.40 2.54 3.90 4?_ 3/4" BRASS TEE 1.42 1.65 1.43 2.50 48. 3/4" X 1" U-BRANCH 24.92 26.00 29.25 30.00 49- 2° X 1° BRASS HUSHING 3.62 3.13 3.71 6.80 50. 3/4" X 1" BRASS BUSHING .93 1.00 .97 1.60 51 _ 2" X 11/2" B~?rr• REDUCER 5.64 6.74 6.37 11.00 52. 2" X 34" BELL REDUCER 6.16 11.07 6.37 11.00 53. I° X 3/4" BETrL RED[ICER 1.86 2.81 1.92 3.00 54. I" BRASS PLUG .88 1.49 .91 2.20 55_ I" BRASS TEE 9.Q0 12.00 14.65 10.00 56. 3/4" X 1" BRASS TEE 8.00 9.8? 12.18 9.95 57_ 3/4" X 3/4" BRASS TEE 7.00 9.26 8.92 9.35 58. ?" X 3/4" NIEitiR RISER 17.57 19.12 17.35 18.55 59_ 9" X 3j4" MEIZR F.ISER 18.11 19.72 18.37 19.10 60. I2" X 3/4" METER RISER 19.00 20.64 19.08 20.15 • • DA~FIS O ~ R GOLDEN ROFiAN B. TAPPING SP.DDLES 1. 12" X 1" PVC 2_ 12" X 3/4" PVC 3. 8" X 1" PVC 4. 8" X 3%4" PVG 5. 6" X 1" PVC 6_ 6" X 3%4" PVC ?. 4" X 1" PVC 8. 4" X 3%4" PVC 9. 3" X 1" PVC 10_ 3" X 3j4^ PVC 11. 2" X 1" PVG 12_ 16" X 3/4" AC 13. 8" X 2" AC 14_ 6^ X 2" AC 15. 4" X 2" AC 16_ 3° X 2" T.T.FART.F 17. $" X 1" AC 18_ 6" X 1" AG 19. 6" X 3/4" AC 20_ 4" X 1° AC 21. 4" X 3J4" Pr 22. 3" X 1" AC 23. 2" X 1" AC 24_ 2" X 3/4" AC C. CLAD & COUPLINGS 1. 3" X 6" REDI CLANlE' 2_ 6" X 6" REDI GLAMP 3. 3" X 3" REDI CLAW 4 _ 2" X 6" REDI GL~A_MP 23.?4 22.33 17.86 24.05 23.74 22.33 17.86 24.05 18.34 17.68 17.86 19.00 18.34 17.68 17.86 19.00 15.83 14.89 15.05 16.00 15.83 14.89 15.05 16.00 12.98 12.80 12.93 13.80 12.98 12.80 12.93 13.80 14.03 12.50 12.64 13.45 14.03 12.50 12.64 13.45 13.16 12.68 12.81 13.65 62.65 99.20 100.23 106.75 36.11 21.51 21.74 21.15 31.66 17.45 17.63 18.80 27.70 16.36 16.53 17.60 15.EXJ 23.72 23.97 25.55 18.34 17.68 17.86 19.05 15.45 14.89 15.05 16.05 15.45 14.89 15.05 16.05 13.28 12.80 12.93 13.80 13.28 12.80 12.93 13.80 14.03 12.81 12.94 13.80 13.15 12.63 12.76 23.60 13.48 12.63 12.75 13.60 7.84 7.55 7.50 8.15 10.52 10.14 10.09 10.95 3.88 3.74 3.72 4.05 5.37 5.17 5.17 5.60 • • DA~IIS 0 & R GOLDEN ROHAN 5 _ 2" X 3" FBI CLAMP 2.9? 2.86 2.86 3.10 5. 2" X 3" REDI CLAMP 2.45 2.36 2.39 2.55 7_ 1rr X Err ~I CL~~' 4.4? 4.30 4.30 4.65 8. 3/4" X 3" F~DI CLAMP 2.24 2.16 2.19 2.35 9. 3/4" X 6" R~?I CLAMP 4.19 4.04 4.04 4.35 10. 2.35-2.75 X 12" FCC 28.74 27.69 2?.98 29.80 11_ 2.35-2.63 X 7.5 FCC 17.10 16.47 16.64 17.75 12. 3.46-3.70 X 10" FCC 28.74 27.69 27.45 29.80 13_ 3.73-4.00 X 12" FCC 34.69 33.42 33.42 35.95 14. 3.96-4.25 X 7.5 FCC 21.55 20.77 20.?6 22.35 15_ 3.96-4.25 X 12.5 FCC 36.61 35.28 35.25 37.95 16. 4.45-4.75 X 12" FCC 37.66 36.29 36.00 39.05 1?_ 4.74-5.14 X 7.5 FGC 23.09 33.36 22.48 23.95 18. 4.T4-5.14 X 12.5 FCC 37.84 36.46 36.83 39.25 19_ 4.95-5.35 X 7.5 FCG 23.34 22.49 22.T2 24.20 20. 6.56-6.96 X 7.5 FCC 26.68 25.70 25.50 27.70 21_ 6.56-6.96 X 12.5 FL3C 42.97 41.40 41.20 44.55 22. 6.84-7.65 X 12.5 FCC 56.39 54.34 54.89 58.50 23_ 6.84-7.64 X 7.5 FCC 37.59 36.22 36.59 38.95 24. 6.84-7.24 X 12.5 FCC 43.48 42.00 42.43 45.20 25_ 6.84-7.24 X 7.5 FCC 27.25 26.26 26.53 28.30 26. T.05-7.45 X 7.5 FCC 27.66 26.65 26.92 28.70 27_ ?.05-7.45 X 12.5 FCC 44.31 42.69 43.13 45.95 28. 7.45-7.85 X 7.5 FCC 28.38 27.34 27.62 29.45 29. 8.54-8.94 X 10 FCG 42.55 41.00 41.00 44.15 30. 8.99-9.39 X 7.5 FCC 32.60 31.41 31.?3 33.80 31_ 8.99-9.39 X 12.5 FCC 52.21 50.31 50.82 54.15 32. 9.27-9.67 X ?.5 FCC 33.33 32.12 32.45 34.55 33_ 9.2Z-9.6Z X 10 FGC 44.82 43.19 43.63 46.50 34. 9.27-9.67 X 12.5 FCC 53.35 51.41 51.93 55.35 35_ 9.27-9.67 X 15 FCCsGG 63.10 60.80 61.43 65.45 36. 11.0?-11.44 X 12.5 FCC 61.65 59.40 60.00 63.95 • • nA~JIS 0 ~ R GOLDF_..AI ROHAN 37_ 21.75-12.15 X 7.5 FCC 40.53 39.06 39.00 42.05 38. 11.T5-12.15 X 12.5 FCC 65.44 63.05 53.00 67.85 39_ 11.75-12.15 X 15 FCG 81.OZ 78.11 77.50 84.05 40. 13.10-13.50 X 15 FCC 82.44 79.44 80.26 85.50 41. 13.40-13.80 X 15 FCC 83.62 80.57 81.41 86.70 42. 13.55-14.45 X 15 FCC 110.4T 106.44 107.56 114.55 43_ 14.00-14.40 X 12.5 FCC 69.22 66.70 67.40 71.80 44. 17.15-17.90 X 10 FCC 112.00 107.92 109.03 116.15 45. 18.46-19.21 X 15 FCC 16?.45 161.36 163.02 173.65 46. 6" D~2F~SER ~UPLING 33.39 32.17 32.40 34.65 4?_ 4" L7RESSF~ COi.IPLING 24.69 23.79 23.75 25.60 48. 3" DRESSER COUPLING 19.52 18.83 1$.?0 20.30 49 _ 2" I~FtFSSER CQUPLLNG 12.05 11.13 11.76 12.55 50. 1 lj2" DRESSER COUPLING 10.65 10.26 10.25 11.05 51_ 1" DRESSER C~[JPLING 8.52 8.21 8.30 8.85 52. 3j4" DRESSER COUPLING 8.23 7.93 8.01 8.55 53_ 8" BELL JOINT CLAMPS 64.31 61.96 62.60 66.T0 54. 6" BELL JOINT CL~'S 46.54 44.84 45.30 48.30 F? _ R[IB~R AIaAPTORS 1. 15" PVC - 15" CLAY 24.19 27.70 26.84 22.75 2_ 12" PVC - 12" 14.11 16.15 14.03 13.30 3. 8" PVC - 8" PVC 8.70 9.95 8.64 8.20 4_ 8" PVC - 8" CLAY 8.70 9.95 8.54 8.20 5. 8" CLAY - 6" GYJI~ICRETE 9.97 11.13 9.47 0.00 5_ 6" PVC - 6" PVC 5.65 6.47 5.51 5.30 7. 6" PVC - 6" CONCRETE 5.80 6.47 5.61 5.30 8_ 6" PVC - 6" CLAY 5.65 6.47 5.61 5.30 9. 6" PVC - 4" CONCRETE 6.15 7.04 6.11 5.80 10_ 5" PVG - 4" CLAY 6.15 7.04 6.11 5.80 11. 4" PVC - 4" CLAY 2.54 3.02 2.63 2.50 12_ 4" PVC - 4" PVC 2.64 3.02 2.63 2.50 13 _ 4" Pty - 4" CO_NrRE'I~ 14_ PVC GLUE 15. PVG PRIl~R 16 _ PVC GR...ASE 1?. 3/4" X 4" "I" BOLTS 18 _ 6" A'~,T "T" BQLTS 19. 5/8" ALL THREAD Fd?DS 20 _ 6" UNIFL_ANrE RESZ~AIl~S 21. 4" T.lNIET.~A~IGE RESTRAINERS E_ PVG & P[?L 1. 2" SERVICE TUBING 2 _ 1" SERtTICE 'I'~.IBINts 3_ 3/4" SERVICE TUBING 4 _ SIl~GLE PLA.4TIC METER BCC 5. CC~MERCIAL JL1MB0 ME'I'E.R BOX 6_ 4" COLLAR SCH 40 7. 4" CAPS SGH 40 8_ 2" COUPLING SCH 40 9. 1" DRESSER COUPLING SGH 40 10 _ 3/4" DRESSER C~iIpLIlQG SCH 40 11. 6" CZEANOUT W! PLUG SCH 40 12 _ 4" GLE~lT W/ P'LLIG SCH 40 13. 4" SDR 35 COLLAR • i?A~TLS O ~ R GOLDEN RC?HAN 2.64 3.02 2.63 2.50 3.51 2.64 3.38 4.85 3.82 1.69 1.71 4.85 2.22 1.94 2.87 4.50 .?2 .89 1.55 1.95 .46 .91 .91 1.50 .42 .59 .34 1.08 18.52 19.44 21.98 25.15 15.28 16.04 18.14 20.70 .88 .85 .90 1.10 _24 .28 .25 .30 .15 .16 .16 .20 7.44 6.83 6.86 7.50 16.25 16.43 16.91 21.00 1.48 1.65 1.10 1.90 2.01 2.24 2.15 2.60 2.83 3.00 2.84 3.85 1.37 1.27 1.37 1.90 1.04 1.16 1.04 1.45 5.43 8.72 10.95 10.95 1.30 3.30 3.17 2.85 .32 .31 .29 .50 y w~ ~ ~ ~;~~A~ ~' ~ ~o~~i TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL \_J` 1990 LIABILITY FUND NOTICE OF CONTRIBUTION SAVINGS FUND MEMBER: LA PORTE Because of your good experience in the TML-IRP Liability Fund and because of the overall good experience which the TML-IRP has had in recent years, special credits have been applied to xour 1990 contributions. The amounts shown below under the Experience Credit column are your savings resulting from your past good experience. The amounts shown in the Package Credit column are expense savings the TML-IRP can credit to you because of our overall good experience and because you also participate in the Workers' Compensation Fund. COVERAGE EXPERIENCE CREDIT PACKAGE CREDIT GENERAL LIABILITY AUTOMOBILE LIABILITY LAW ENFORCEMENT LIABILITY ERRORS & OMISSIONS LIABILITY TOTAL SAVINGS 14,030 3,959 15,623 4,406 6,435 1,797 4,253 ------- ------- 1,188 ------- - - 40,342 - -- -- 11,350 C""""-_"_•"l RECEIVED, MAR 4 to9t CI r Y i~i,~~VAGtt2S OFFICE :] CITY OF LA PORTE INTER OFFICE MEMORANDUM February 27, 1991 TO: n Joerns, Assistant City Manager FROM. ve Gillett, Director of Public Works SUBJECT: Roseberry Sewer Rehabilitation The above referenced project, approved by Council January 28, 1991, has been completed. The original contract amount was $80,220. Final cost totaled $75,854, or $4,366 under the contract. If you have any questions, please advise. ~ ~ ADDENDUM THE FOLLOWING ITEM WAS ADDED AS AN ADDENDUM TO THE AGENDA OF THE REGULAR MEETING OF COUNCIL TO BE HELD MARCH 11, 1991, IN THE COUNCIL CHAMBERS OF THE CITY HALL, 604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, BEGINNING AT 6:00 P.M. THE ITEM IS AS FOLLOWS: CONSIDER RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT WITH WINSTEAD, SECHREST & MINICK TO REPRESENT CITY IN PENDING APPEAL OF TEXAS WATER COMMISSION DECISION ON APPLICATION OF HOUSTON CHEMICAL SERVICES, INC. FOR HAZARDOUS WASTE FACILITY PERMIT; MAKING APPROPRIATION OF FUNDS FOR SAID AGREEMENT (Res. 91-05) R. Herrera I hereby certify that this addendum was posted on the 7th day of March, 1991, at 5:15 P.M., and was posted for the time required by law. To certify which, witness my hand and Seal of Office, this the 7th day of March, 1991. Cherie Black City Secretary RESOLUTION NO. 91-05 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE LAW FIRM OF WINSTEAD, SECHREST & MINICK TO REPRESENT THE CITY OF LA PORTE IN CONNECTION WITH THE PENDING APPEAL OF THE TEXAS WATER COMMISSION DECISION ON THE APPLICATION OF HOUSTON CHEMICAL SERVICES, INC. FOR A HAZARDOUS WASTE FACILITY PERMIT; MAKING APPROPRIATION OF FUNDS FOR SAID AGREEMENT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council of the City of La Porte has heretofore authorized the City Manager of the City of La Porte to enter into, on behalf of the City of La Porte, an agreement with the law firm of Winstead, Sechrest & Minick, dated February 26, 1990, and an addendum to said agreement, dated September 24, 1990. Section 2. The City Manager is hereby authorized and directed to execute, on behalf of the City of La Porte, a further addendum to the February 26, 1990, and September 24, 1990, Fee Agreements between the City of La Porte and the law firm of Winstead, Sechrest & Minick, which addendum shall provide for said law firm to represent the City of La Porte in connection with the pending appeal of the Texas Water Commission decision on the application of Houston Chemical Services, Inc., for a hazardous waste facility permit. Section 3. The City Council of the City of La Porte hereby authorizes the payment of $135,000.00 from the General Fund, Legal Budget, to the law firm of Winstead, Sechrest & Minick. Section 4. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City of La Porte, Texas for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. • ~ RESOLUTION N0. 91-p5 Page 2 Section 5. This Resolution shall be in effect from and after its passage and approval. PASSED AND APPROVED this the 11th day of March, 1991. CITY OF LA PORTE By. .Norman L. Malone, Mayor ATTEST: Cherie Black, City Secretary APPROVED: ZN. Knox W. Askins, City Attorney