HomeMy WebLinkAbout1992-10-26 Regular Meeting
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MINUTES OF THE REGULAR MEETING
LA PORTE CITY COUNCIL
OCTOBER 26, 1992
Mayor Malone read two letters to the assembly before the meeting
was called to order. The first letter was from the City of Nassau
Bay thanking the ci ty of La Porte and the ci ty of La Porte
Volunteer Fire Department for assisting in extinguishing a fire at
the Balboa Apartments in Nassau Bay. The second letter was from
the City of Houston Health and Human Services Department commending
the Mayor and Staff members for their cooperation with the
Houston/Harris County Area Agency on Aging and the services our
City provided to the elderly during the 1992 year. Mayor Malone
expressed his appreciation to Karen Beerman, Senior Services
Superintendent, for her contribution to the program.
1. The meeting was called to order by Mayor Malone at 6:00 P.M.
Members of city Council Present: Mayor Norman Malone,
councilpersons Guy Sutherland, Mike Cooper, Bob Thrower, Bob
McLaughlin, Alton Porter, Deotis Gay, Jack Maxwell, Jerry
Clarke
Members of City Council Absent:
None
Members of city Staff Present: City Manager Bob Herrera,
city Attorney Knox Askins, Assistant to the city Secretary Sue
Lenes, Assistant City Manager John Joerns, Police Chief Bobby
Powell, Human Resources/Purchasing Manager Louis Rigby,
Assistant Director of Public Works Buddy Jacobs, Finance
Director Jeff Litchfield, MIS Manager Larry Mabe, Police Lt.
Tom Neely
Others Present: Hugh L. Landrum Sr. and Hugh L. Landrum
Jr., Hugh L. Landrum & Associates; Eric Davis, TMRS; and a
number of other citizens
2. The invocation was given by Councilperson Thrower.
3. Council considered approving the minutes of the regular
meeting held October 12, 1992.
Motion was made by CouncilDerson Sutherland to aDprove the
October 12 minutes with a change to item 4 to read - The Mayor
asked Councilpersons Thrower and Gay to Dresent each of the
youna men with city Dins. Second by Councilperson Clarke.
The motion carried, 9 ayes and 0 nays.
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Minutes, Regular Meeting
La Porte City Council
October 26, 1992, Page 2
Nays:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Maxwell, Clarke
Malone
None
Thrower,
and Mayor
Ayes:
4. The Mayor proclaimed the week of October 25-31, 1992, Pharmacy
Week; proclaimed October 31, 1992 as Main Street Fair Day;
proclaimed October 26-30, 1992 as Orange & White Bulldog
Spirit Week and also recognized by proclamation Red Ribbon
Week.
5. Centennial Certif icates of Appreciation were presented to
Charlcya Wheeler, Jeanne Zemanek and Charles Witt for their
contributions to the community.
6. There were no citizens wishing to address Council.
7. Council considered ordinance approving and authorizing a non-
exclusive agreement between the City of La Porte and
Wel ton/ Solar Systems to furnish personal computer systems,
components,and operating system software.
The City Attorney read: ORDINANCE 1871 AN ORDINANCE
APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA
PORTE AND WELTON/SOLAR SYSTEMS, INC., FOR PERSONAL COMPUTERS
AND COMPONENTS; APPROPRIATING $12,451.00 TO FUND SAID
CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made bY Councilperson Gay to adoDt Ordinance 1871
as read by the city Attorney. with a continaency aareement in
the event Welton/Solar is unable to Derform. we would
negotiate with Diskettes Etc. Second by Councilperson
Sutherland. The motion carried, 9 ayes and 0 nays.
Nays:
Councilpersons Sutherland, Cooper, Thrower,
McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor
Malone
None
Ayes:
8. Council considered an ordinance approving and authorizing
agreement between the city of La Porte and Grumman Systems
Support including hardware purchase agreement and maintenance
agreement.
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Minutes, Regular Meeting
La Porte city council
October 26, 1992, Page 3
The city Attorney read: ORDINANCE 1872 AN ORDINANCE
APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA
PORTE AND GRUMMAN SYSTEMS SERVICES, INC., FOR PURCHASE OF
COMPUTER HARDWARE AND MAINTENANCE; APPROPRIATING $34,656.00
TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made bY CouncilDerson Thrower to adopt Ordinance
1872 as read by the city Attorney. Second by Councilperson
McLaughlin. The motion carried, 9 ayes and 0 nays.
Nays:
Councilpersons Sutherland, Cooper, Thrower,
McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor
Malone
None
Ayes:
9. Council considered an ordinance approving and authorizing a
contract between the City of La Porte and Hugh L. Landrum &
Associates to provide appraisal services in the City's
Industrial Districts.
The city Attorney read: ORDINANCE 1873 AN ORDINANCE
APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA
PORTE AND HUGH L. LANDRUM & ASSOCIATES, INC., FOR APPRAISAL
AND OTHER SERVICES FOR PROPERTIES LOCATED IN THE CITY'S
INDUSTRIAL DISTRICTS; APPROPRIATING $35,000 ANNUALLY TO FUND
SAID CONTRACT FOR CALENDAR YEARS 1993, 1994, AND 1995; MAKING
VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT;
FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING
AN EFFECTIVE DATE HEREOF.
Motion was made bY CouncilDerson Maxwell to adoDt Ordinance
1873 as read by the City Attorney. Second by Councilperson
Cooper. The motion carried, 9 ayes and 0 nays.
Nays:
councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Maxwell, Clarke
Malone
None
Thrower,
and Mayor
Ayes:
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Minutes, Regular Meeting
La Porte City Council
October 26, 1992, Page 4
10. Council considered a resolution establishing policy for sewer
connections for structures which were in existence on January
1, 1990 or for which a building permit was issued prior to
November 13, 1990.
The city Attorney read: RESOLUTION NO. 92-08 - A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LA PORTE ESTABLISHING A
POLICY FOR SEWER CONNECTIONS FOR STRUCTURES WHICH WERE IN
EXISTENCE ON JANUARY 1, 1990 OR FOR WHICH A BUILDING PERMIT
WAS ISSUED PRIOR TO NOVEMBER 13, 1990; FINDING COMPLIANCE WITH
THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by CouncilDerson Maxwell to adoDt Resolution
92-08 as read by the city Attorney. Second by Councilperson
Thrower. The motion carried, 8 ayes and 1 nay.
Nays:
Councilpersons Sutherland, Cooper, Thrower,
McLaughlin, Gay, Maxwell, Clarke and Mayor Malone
Councilperson Porter
Ayes:
11. Council considered approving expenditure not to exceed $7900
to Municipal Code Corporation for Supplement/Reproduction of
City's Code of Ordinances.
Motion was made j:)y CouncilDerson McLauahlin to table this
item. The motion died for lack of a second.
Motion was made bY CouncilDerson Cooper to
expenditure not to exceed $7900 to MuniciDal Code
for SUDDlement/ReDroduction of City's Code of
Second by Councilperson Gay.
Motion was made by CouncilDerson Porter to table this item.
Second by Councilperson MCLaughlin. The motion to table
failed, 2 ayes and 7 nays.
at>'Prove an
Corporation
Ordinances.
Ayes:
Nays:
Councilpersons Porter and MCLaughlin
Councilpersons Sutherland, Cooper, Thrower, Gay,
Maxwell, Clarke and Mayor Malone
Council then voted on the oriainal motion made bY
CouncilDerson Cooper to aDDrove an eXDenditure not to exceed
$7900 to Municit>al Code CorDoration for
SUDDlement/ReDroduction of City's Code of Ordinances. Second
by Councilperson Gay. The motion failed, 4 ayes and 5 nays.
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Minutes, Regular Meeting
La Porte City Council
October 26, 1992, Page 5
Councilpersons Sutherland, Thrower, Gay and Maxwell
Councilpersons Cooper, McLaughlin, Porter, Clarke
and Mayor Malone
12. Council considered stop signs and/or traffic control for
Myrtle Creek.
Ayes:
Nays:
Motion was made bY CouncilDerson Thrower to table item 12.
Second by Councilperson Gay. The motion carried, 9 ayes and
o nays.
Ayes:
Nays:
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Maxwell, Clarke
Malone
None
Thrower,
and Mayor
13. Council considered awarding bid for annual air conditioning
maintenance and repair.
Motion was made by Councilperson Clarke
conditionina maintenance and reDair
Refrigeration. Second by Councilperson
carried, 9 ayes and 0 nays.
Ayes:
Nays:
to award annual air
contract to Bay
Cooper. The motion
Councilpersons Sutherland, Cooper,
McLaughlin, Porter, Gay, Maxwell, Clarke
Malone
None
Thrower,
and Mayor
14. Council considered awarding bid for sign material.
Motion was made j:)y CouncilDerson CooDer to award a bid for
annual supDIY of sian materials to Vulcan Signs. Second by
Councilperson Thrower. The motion carried, 9 ayes and 0 nays.
Ayes:
Nays:
Councilpersons Sutherland, Cooper, Thrower,
McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor
Malone
None
15. Council discussed a Workshop item Options to update
provisions of Texas Municipal Retirement Act.
Eric W. Davis, Coordinator, Member Relations, Texas Municipal
Retirement System discussed proposed retirement benefits and
answered Council questions.
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Minutes, Regular Meeting
La Porte City Council
October 26, 1992, Page 6
Council directed Louis Rigby, Human Resources/Purchasing
Manager to prepare an ordinance for Updated Service Credits
and Annuity Increases to be presented at the November 16th
meeting and to start the process for providing the information
regarding Buy Back provision to be presented at a later date.
16. Administrative Reports:
A. city Manager Bob Herrera reported that Master Sergeant
Roy Benavides was scheduled to speak at the La Porte
Elementary Cafetorium regarding "staying Away from Drug
and Gangs", at 7:00 P.M. this evening. Sergeant
Benavides plans to spend his entire day tomorrow in La
Porte Schools visiting with students. Sergeant Benavides
is being sponsored by La Porte Independent School
District and the City.
17. Council Action: councilpersons Cooper, McLaughlin, Porter,
Gay, Maxwell and Mayor Malone brought items to Council's
attention.
18. Executive Session: There was no business to be taken into
executive session.
19. There being no further business to come before the Council,
the meeting was duly adjourned at 8:31 P.M.
Respectfully submitted:
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Sue Lenes
Assistant to the City Secretary
Passed & Approved this 16th
.~i~ of NOV~i,' 1992
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f' orman L. Ma1o~or
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City of 9\Lassau tBay
01 rNV
Phone: 713-333-4211 · Fax: 713-333-2301
1800 NASA Road One · Nassau Bay · TX 77058
October 20, 1992
Gerald Allen
Mayor
David K. Stall
City Manager
The Honorable Norman Malone
Mayor
City of LaPorte
P.O. Box 1115
LaPorte, TX 77572-1115
Dear Mayor Malone:
On behalf of the citizens of Nassau Bay, I want to thank
the City of LaPorte and the City of LaPorte Volunteer
Fire Department for assisting in extinguishing Sunday
night's fire at the Balboa Apartments in Nassau Bay. This
concerted effort with our mutual aid partners demonstrates
how efficiently and effectively we can function as a team.
We are very fortunate there were no personal injuries and
that the fire damage to the apartment complex was held to a
minimum.
Thanks again for the fantastic job. your City's volunteer
fire fighters did fighting the fire with our wutual aid
group.
)::;l~
Gerald Allen
Mayor
cc: Fire Chief Joe Sease
"The Heart of Gulf Coast Country"
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CITY OF HOUSTON
Health and Human Services Department
8000 N. Stadium Dr. Houston, Texas 77054
Bob Lanier, Mayor
CITY COUNCIL MEMBERS: Helen Huey Ernest McGowen. Sr. Vince Ryan Alfred J. Calloway Frank O. Mancuso John G. Goodner Christin Hartung
Dale M. Gorczynski Ben T. Reyes Gracie Guzman Saenz EleanorTinsley Jim Greenwood Sheila Jackson Lee Judson W. Robinson. III CITY CONTROlLER: George Greanias
october 7, 1992
Mr. Norman Malone
Mayor
City of LaPorte
Post Office Box 1115
LaPorte, TX 77571
Dear Mayor Malone:
As we conclude the FY92 year for the Houston/Harris County Area
Agency on Aging, I would like to personally thank you and your
respective staff members for the services provided to the elderly
during this period.
While I recognize that at times during the year, all of us have
experienced some degree of "trials and tribUlations", it has been
with the utmost interest in serving the Senior citizens of Harris
County. Together, we may have been able to make a "difference" in
the quality of life for many of them.
Again, thank you for your demonstrated commitment and look forward
to working with you and the members of your organization in FY93.
sincerely,
on Aging
CHJ:c
cc: M. desVignes-Kendrick, MD,MPH
Interim Director, Department of
Health and Human services
Joe D. Havis, Deputy Director
Department of Health and Human services
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ADA INFORMATION & ASSISTANCE
A RESOURCE DIRECTORY
GENERAL INFORMATION
Texas Rehabilitation Commission
4900 North Lamar
Austin, Texas 78751-2399
(800) 442-9502 TDDlRelay
Texas Governor's Committee for
People with Disabilities
P. O. Box 12428
Austin, TX 78711
(512) 483-4380
(512) 483-4387 (TOD)
The Institute for Rehabilitation and Research
ILRU Regional Technical Assistance
Center on ADA
2323 South Shepard, Suite 1000
Houston, TX 77019
(713) 520-0232
(713) 520-5136 (TO D)
Office for Civil Rights, Department of Health
and Human Services
Regional Office VI
1200 Main Tower, Suite 1360
Dallas, TX 75202
(214) 767-4056
(214) 767-8940 (TOD)
Texas Commission on Human Rights
P.O. Box 13493
Capitol Station
Austin, TX 78711
(512) 837-8534
ORGANIZATIONS THAT HELP
WITH SELF-EVALUATION
United Way
(local offices throughout the state)
Local Center for Independent Living
Call the Governor's Committee for People
with Disabilities,
(512) 483-4380
Coalition of Texans with Disabilities
(and their local affiliates)
State Office in Austin, (512) 478-3366
ACCESSIBILITY
Elimination of Architectural Barriers
P.O. Box 12157
Austin, Texas 78711
(512) 463-3211
Architectural and Transportation Board
1111 18th Street NW, Suite 50
Washington, DC 20036-3894
1-800-872-2253
National Center for a Barrier-free
Environment
1140 Connecticut Avenue, NW
Washington, DC 20036
(no phone listing)
INTERVIEWER TRAINING AND
REASONABLE ACCOMMODATION
Job Accommodation Network QAN)
P.O. Box 6122
Morgantown, WV 26506-6122
1-800-526-7234
Windmills Program
Milt Wright & Assodates, Inc.
Northridge, CA 91324
(818) 349-0858
WE lIELP You WITH HIRING PEOPLE
WITH DISABIllTIFSlN 1992
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How To COMPLY WITH ADA
WITHOUT SPENDING A MINT
Business owners find that compliance can prove to be cheap and
easy. The Americans with Disabilities Act asks firms to treat the people with
disabilities fairly. That doesn't mean spending a bundle. Here's a guide pro-
vided by the Job Accommodation Network.
COMMON-SENSE SOLUTIONS
Problem:
Solution:
Problem:
Solution:
Problem:
Solution:
Problem:
Solution:
Problem:
Solution:
Problem:
Solution:
Problem:
Solution:
A person had an eye disorder. Glare on the computer screen caused
fatigue.
An antiglare screen was purchased. ($39.00)
A person with a learning disability worked in the mail room and had
difficulty remembering which streets belonged to which zip codes.
A rolodex card system was filed by street name alphabetically with
the zip code. This helped him to increase his output. ($150.00)
A plant worker had difficulty using the telephone due to a hearing
impairment that required use of hearing aids. It was suggested that he
take a lower paying job that does not require telephone use.
A telephone amplifier that worked in conjunction with his hearing
aids was purchased. He kept the same job. (548.00). Or use the
Texas Relay program through Sprint. ($0)
A clerk developed limited use of her hands and became unable to reach
across the desk to her files.
A lazy susan file holder was provided so she could access the files
and keep her current job. ($85.00).
A seamstress could not use ordinary scissors due to pain in her wrist.
The business purchased a pair of spring-loaded ergonomically
designed scissors. ($18.00)
A receptionist, who was blind, could not see the lights on her telephone
which indicated whether the telephone lines were ringing, on hold, or in
use at her company.
The company bought a light-probe, a penlike product that detected
a lighted button. ($45.00)
An insurance salesperson with cerebral palsy had difficulty taking notes
while talking on the telephone.
Her employer purchased a headset for the phone. ($49.95)
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FACTS You CAN USE-ATTITUDES
The results of the following surveys can be used in publiciz-
ing the NDEAM. The results of the latest opinion polls regarding
attitudes of the general public and employers are:
HARRIS POLL
A recent Harris Poll (1991) reports that Americans think
putting people With disabilities to work is "good for the economy and
good for the country."
The Harris Poll-the first nationwide survey of public
attitudes about people with disabilities-revealed that:
Ninety-two percent of the public polled believe that society
will benefit economically if people with disabilities are
assimilated into the workforce.
Half of those surveyed know someone with a disability.
More than half have a friend with a disability. One quarter
have someone in their family who has a disability, and one-
fifth have a co-worker with a disability.
Eighty-two percent see employment of people with disabili-
ties as a "boost" to the nation-not as a "threat" to others'
jobs.
Nine out of 10 people polled think society will benefit by
employing people with disabilities who are now receiving
welfare payments.
.
.
.
.
Ninety-three percent support making public transportation
accessible to people with disabilities.
Only one in 10 of those surveyed feel uncomfortable around
people in wheelchairs or people who are blind or deaf.
However, 27 percent of people surveyed feel uncomfortable
around people who are mentally ill. More than 90 percent
of the public say they admire people with disabilities, yet
almost half are afraid that what happened to a person with a
disability might happen to them.
Thirty percent would be concerned if a co-worker had a
serious disability, and almost one-half would be uncomfort-
able if their child dated a person with a disability. But fewer
than one-fifth would be ill at ease if a person with a disabil-
ity sat next to them on a bus or served them in a restaurant.
.
.
.
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HOWARD WINS THEM OVER
Like every employer in America, Wal-Mart needs good help
to survive in business. Like everyone else in America, Howard needed a
job to survive ... period. They found each other.
Following a terrible accident that put him in a wheelchair,
Howard had virtually lost hope of being productive and useful. But,
Wal-Mart found him through a TRC-sponsoredjob Club and put him on
the payroll. "r thought r would be collecting cans all my life," Howard
proclaimed. "I never dreamt 1 would be at a big store like Wal-Mart."
Wal-Mart also made an
amazing discovery. With a dwindling
labor force, people like Howard can be a
real find for dependable help. After some
initial reservations about hiring people
with disabilities, they began to look at
reasonable accommodations, a lowered
time clock, widened aisles and larger
bathrooms as smart business practices
that help sales.
They also discovered a
"bonus" in hiring Howard.
As kids rush through the
doors of Wal-Mart in Nacogdoches, they
don't run to the toy department. They
run to find Howard where they receive
high-fives for their effort. "I love kids,"
said Howard. "They need help, just like 1
need help."
You KNOW THAT
KIND OF ATTITUDE
IS GOOD FOR
BUSINESS!
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J. -'''''.1 ~h.bnitation
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BALANCE SHEET
As of 9/27/92
Account
Balance
ASSETS
Cash and Bank Accounts
TOTAL ASSETS
$17,382.68
$17,382.68
LIABILITIES & EQUITY
Liabilities
Equity
TOTAL LIABILITIES & EQUITY
$0.00
$17,382.68
$17,382.68
INCOME STATEMENT
8/27/92 to 9/27/92
BALANCE 8/27/92
$17,509.53
DATE CATEGORY
9/17/92 Expense(Taxi)
9/25/92 Interest Earned
TOTAL 8/27/92 - 9/27/92
CHECK
NO.
109
AMOUNT
($163.90)
$37.05
($126.85)
$17,382.68
BALANCE 9/27/92
TOTAL INFLOWS
TOTAL OUTFLOWS
$37.05
$163.90
.
NET TOTAL
($126.85)
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
Requested By:
John Joerns
Department: Administration
Report
Resolution X
Ordinance
Exhibits:
1. Proposal Item Cost Total Page
2. Vendor Information Sheets
3. Staff Recommendation
SUMMARY & RECOMMENDATION
On September 11, 1992 Request for Proposals were mailed to six area vendors who
have provided the City with personal computers and components over the past two
years. This was done to provide a single responsible and responsive source for such
equipment.
On October 12th the City received three offers in response to the six request for
proposals mailed on September 11. One vendor failed to provide any information on
the vendor questionnaire as required by the RFP. This would not allow us to do a
proper evaluation and the proposal was not considered.
The MIS Steering Committee reviewed and concurred with the MIS staff in their
recommendation.
The vendor who is awarded the non-exclusive contract shall provided the City
microcomputer systems and components that have been approved by the MIS
Steering Committee or replacement for failed components.
The following is a summary of the two remaining offers:
Vendor
Welton/Solar Systems, Clear Lake
Diskettes Etc., La Porte
Total of Prooosal
12,451.00
14,654.00
It is recommended by the MIS Manager and the MIS Steering Committee that the
proposal made by Welton/Solar Systems be accepted.
Action Required by Council:
An ordinance approving and authorizing an non-exclusive agreement between the City
of La Porte and Welton/Solar Systems to furnish various personal computer systems,
components and operating system software.
~s:
XX General Fund
Capital Improvement
Other (None required)
WatertvVastewater
General Revenue Sharing
Account Number: Various Accounts
Funds Available:
xx YES _ NO
Aooroved for City Council Agenda
Q~T,~
'Q >7(.....q <-
Robert T. Herrera
City Manager
DATE
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ORDINANCE NO.
AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE
CITY OF LA PORTE AND WELTON/SOLAR SYSTMES, INC., FOR PERSONAL
COMPUTERS AND COMPONENTS; APPROPRIATING $12,451.00 TO FUND SAID
CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes
the contract, agreement or other undertaking described in the
title of this ordinance, in substantially the form as shown in
the document which is attached hereto and incorporated herein by
this reference. The City Manager is hereby authorized to execute
such document and all related documents on behalf of the City of
La Porte. The City Secretary is hereby authorized to attest to
all such signatures and to affix the seal of the City to all such
documents. City Council appropriates the sum of $12,451.00 from
various departmental accounts to fund said contract.
Section 2.
The City Council officially finds, determines,
recites and declares that a sufficient written notice of the
date, hour, place and subject of this meeting of the City Council
was posted at a place convenient to the public at the City Hall
of the City for the time required by law preceding this meeting,
as required by the Open Meetings Law, Article 6252-17, Texas
Revised Civil Statutes Annotated; and that this meeting has been
open to the public as required by law at all times during which
this ordinance and the subject matter thereof has been discussed,
considered and formally acted upon. The City Council further
ratifies, approves and confirms such written notice and the
contents and posting thereof.
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I
ORDINANCE NO. Page 2
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 26th day of October, 1992.
CITY OF LA PORTE
BY
Norman L. Malone
Mayor
ATTEST:
Cherie Black
City Secretary
~d;
Knox W. Askins
City Attorney
, .
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Appendix B
Questionnaire
1. Vendor name, address, and phone number:
VeL-n.,," / CSO....A-lt- 6:}5rEr/V'l
I '1 (, ;)..&f E:L Li4-1v\ I 1.10 ~At.-
(7/3) d-84 - c.J.f"r./c.;
2.
Name of person we can contact:
Jc:JZ.A-f..O
J-l. A-l2-~U
Does this individual have bindinq authority to negotiate
contracts?
Yes
~
No
If no, please identify the proper person and provide contact
information.
3. Number of years firm has been selling the products listed in
Appendix A.:
,:)-
4. Number of permanent technical staff located at your business
address familiar with the proposed products:
5. Do you charge separately for any of the following:
(Yes or No)
Estimated
Amount)
Freight No
Insurance durinq shipment No
Installation at Customer site
'1es.
No
:5 S:c>~ hr.
Assembled PC
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6. Detailed customer reference list (comprehensive list of
customers that purchased similar equipment):
Name of customer
l.u.A1/fL. I PLA-IJE'i"A-rel/ I'STrnrrF
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~G/f15il~r ~.
Address TeleDhone #
contact
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L#UlUH- cP: IHE"L..IVINt!r ~D
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. I UAIJ, lewy I+TIt'Ji-Jj 1NS(.lUNl~
JclJ-llIb (-rL.OIZO/
,
JPrM83 f /k~IJJ
13t+It./J.w)Lt'JM;;'W 'f AsSfXA~T'~
t~-"~J3
!;;./'Uf I3E.Ti"I f1c:pD..f
47 t/ - 3.;J.<J / . C#A1ZJ /;;<, J:1 J.J7?)
33/r 7;;r,tE 411-0
("'I(J9)7t/t/-719~ /'I/Zs. U"wPt/
,
'131 C/i:7:) ~
UI' SoU.TH &..':>P t.I~j'T
J.;J.O N~e-rHl-/ 1JiE" 11/k.i.
334-/CJ~ t/ l1A-tan./A ktUI4,."J
"7-4030 -;;;"'y J/./~//JJ
~ 9 ().- 3 5'"~ 7 '7i~,..u J::.:. We^,
.r
3 7(2/ ;:::., e:ii ..; TJ.~.
:;.t.t./b 5t9U"'H~P !c/F;lr
S;;ZV-O();},~ FLOYD Jfl.MES
6,4- 71/00 61lIZrHO/.LJMFld {),,-,g~t.wo
e e
Appendix B
Questionnaire
1. Vendor name, address, and phone number:
DISKE'ITES,ETC.
403 N. 10th St.
LaPorte TX. 77571
(713)470-0927
2.
Name of person we can contact:
David Brechtel
Does this indi vidual have binding authority to neqotiate
contracts?
Yes xx: No
If no, please identify the proper person and provide contact
information.
3. Number of years firm has been sel1inq the products listed in
Appendix A.:
6
4. Number of permanent technical staff located at your business
address familiar with the proposed products:
2
5. Do you charge separately for any of the followinq:
(Yes or No)
Estimated
Amount)
Freight
NO
Insurance during shipment
NO
Installation at customer site
NO
hr.
Assembled PC
NO
..
e
e
6. Detailed customer reference list (comprehensive list of
customers that purchased similar equipment):
Name of Customer
Address
TeleDhone #
Contact
L.Z. WILCOX SALES CO. 300 LONG DR BAYTOWN _479"':2671
BILL HILL 605 N. TRAVIS DEER PARK 479-8185
L. Z. Wilcox
Bill Hill
JEAN BECHTEL
10008 WREN ST. LA PORTE ~70-2886
Jean Bechtel'.
LYNN WAGNER
10347 Belfast LA PORTE 483-3816
LYNN WAGNER
KENNY McVAY
2610 MASSEY TOMPKINS ROAD BAYTOWN 944-9186 KENNY McVAY
CHAMBER OF COMMERCE
100 W. MAIN LA PORTE 471-1123 COLLEEN
PO BOX 781 LA PORTE 470-9990 JEROME MCKOWN
PO BOX 846 LA PORTE 471-3810 ELAINE BONNER
5223 GARTH BAYTOWN 421-5774 PI YI MAYO
704 6th ST. KEMAH 470-9540 (W) JOE MACIAS
PO BOX 661 LA PORTE 471-1606 BILL DENNY
1031 SOUTH BROADWAY 471-2124 JUNE DUNKLEMAN
JEROME MCKOWN
ELAINE BONNER
PI YI MAYO
JOE MACIAS
BILL DENNY
COJ:.1PTONS FLOWER DRUM
We.-\ -6tJ / ~/a r Sys+emS
FJOfJtJ:;a I tor (YJicrocom/b-le1!3
S~~{.ems '-P ~pr\ie~
Appendix A
Equipment List
CASES
Item and Descrigtion
MINI-AT Case with pre-installed 200W power supply,
3-LEDs, Key and Lock, Front Power Switch,
SUB XT Footprint, AT-Height
3 Exposed Half-Height drive bays,
1 Exposed Vertical Mount POP-OUT 3-1/2 Drive bay,
1 Internal Vertioal mount 3-1/2"
Hard Drive Mount Bay
Must hold a full size or XT size mother board
Est. #
Cost Each
Total
e
(po. e U
;lL/o. " :;)
4
Exceptions:
MINI-TOWER Case with pre-installed 200W power supply,
3-LEDs, Key and Lock, Front Power switch,
2 Exposed 5 1/4" Half-Heiqht drive bays,
2 Exposed 3 1/2" Half-Heiqht drive bays,
Optional Keyboard connect in front
Turbo and Reset in front
Must hold XT size mother board
2
S7.(J~
I I'--i. U (J
Exceptions:
TOWER (Floor Stand) Case
with pre-installed 220W power supply
3-LEDs, Key and Lock, Front Power switch,
6 Exposed 5 1/4" Half-Height drive bays,
Removable sides for easy install
Optional Keyboard connect in front
Turbo and Reset in front
Must holds baby or full size mother board
e
1
?f 7. <p 0
'i5ZdO
Exceptions:
Appendix A Continued
Equipment List
POWER SUPPLIES
Item and
200W Power supply,
Brand
Exception:
Description
IBM XT type (Switch Rear/side)
Model
Est. #
Cost Each
Total
4
39. .,.:
I ;'."'v
200W Auto-switching power supply for Mini-AT (Front switch)
Brand Model 2
Exception:
230W Auto-switching power supply for full tower AT
Brand Model
Exception:
'il. ..,~)
S'#.clI.:1
e
2
L/<-/-. (,. "
go g, ~o
KEYBOARDS
KEYTRONICS brand
XT/AT switch, 12
Separate numeric
Brand
Exception:
keyboard, Enhanced 101 keys
Function Keys across top,
key pad, Tactile click keys
Model
6
.3?1, (JIt:'
~d- g', Q(J
MOTHERBOARDS
e
486/50MHZ DX (ISA Bus) mother board with 256K write-back cache
4 MB of memory, eight expansion slots ( one 23 bit) with
CPU and memory installed. The motherboard, BIOS and CPU'
shall be certified Novel Network compatible.
Brand D71' Model 2
Exception:
879. &()
~ 7b-g. "OJ
,
Appendix A Continued
Equipment List
Item and Descriotion Est. #
386/33HHZ DX (ISA Bus) mother board with 2 MB of memory
8 expansion slots (one 32 Bit), 64k write-back cache
with CPU and memory installed. The motherboard, BIOS
and CPU shall be certified Novel Network compatible.
Brand 07TI Model 4
Exception:
Cost Each
Total
0).39, fl"
Cf S-', u
286 16KHZ with AMI
1 MB of memory and
Brand He:1tO,l../'rNP
Exception:
Bios and CPU (Half size board)
eight expansion slots.
Model
e
4
I fO.""
4'-1&, NI
FIXED DISK DRIVES
40 MB, IDE Interface, 17 ms or better access time,
150,000 HRS with mounting hardware and cables
Brand SE/'K,-*T~ Model 3'~1 /1-/x..
Exception:
6
I '7.~c,;)
I , 0 S-C7. N'
.
80MB, IDE Interface, 19 ms or better access time,
150,000 HRS with mounting hardware and cables
Brand S~G-1+T~ Model
Exception:
7~t./. c.?
3
;.u/ ! (",
e
120 MB, IDE Interface, 15
150,000 HRS with mounting
Brand ScC-A-T~
Exception:
ms or better access time,
hardware and cables
Model 31 L1'1
2
.;2-9S":() ()
5"9rJ. pC)
Appendix A Continued
Item and DescriDtion
FLOPPY DISK DRIVES
Teac (or equal) 1.2
and cables
Brand
Exception:
-
/e-/t-c:.....
Equipment List
Est. #
MB 5.25 with mountinq hardware
Model
Teac (or equal) 1.44 MB, 3.5" with mounting hardware
and cables
Brand ~~ Model
Exception:
CONTROLLER CARDS
IDE Card, 16 bit, 2 hard drive/2 floppy and cables
Brand Model
Exception:
IDE Card, 16 bit, 2 hard drive/2 floppy, 2 serial
and 1 parallel port, cable and connectors included
Brand Model
Exception:
DTC RLL, 16 Bit, 1:1 hard
controller with cable
Brand Se~<'-A-,i:'
Exception:
MFM, 16 Bit, 1:1 hard
controller with cable
Brand ~~~T~
Exception:
drive and floppy drive
Model
.;;- /}.- ic
drive and floppy drive
Model
J:JM
Cost Each
Total
6
,...., J (;;;)
tl-ro
3:;1. C/. CUI
e
6
4Cj. t;C
,;J- 94, f)tJ
6
1;).00
7;J...ou
4
, 7. 0 tJ
~g-.o.o
e
2
t--J. Oc.)
I d-fS. ..,e)
2
G-t./. f} v
I ). ~.'!I()
MONITORS
Appendix A Continued
Equipment List
Item and DescriDtion
Est. #
14" Mono VGA Low Radiation Honitor with base,
cable and IBM power cord or adapter
Brand Hodel
Exception:
14" Color VGA (1024
base, cable and IBM
Brand
Exception:
DISPLAY CARDS
X 768, .28 DPI) interlaced with
power cord or adapter
Hodel
VGA 1024 x 768, 16 bit, with 256K
Brand Hodel
Exception:
VGA 1024 x 768, 16 bit, with 512K
Brand Hodel
Exception:
VGA 1024 x 768, 16 bit, with 1HB
Brand Model
Exception:
Cost Each
Total
4
IO'6.cp
e
'-15;).., (pt)
4
/11. "eJ
IJ /OK. 00
2
dlt;: od
~ tit)
4
3g.oo
I S"::J-. (1 eJ
e
2
(g(). ~ 0
I ;J.d. ()o
Appendix A Continued
Equipment List
Item and Descriotion
Est. # Cost Each Total
24 Id.cd ,;z c.f IJ, p"
24 If). cO ~l1tJ
16 <34.fJO 5<1ct.dlC
24 .3g.oa fj, ;:J..t1iJ e
RAIl CHIPS
256X9 SIMK
256X9 SIPP
1 Meg X 9 SIMK 70ns
1 Meg X 9 SIPP 70ns
MODEMS
2400 Baud Internal Modem
Brand
Exception:
31.cO
7g.tJO
Model
2
9600 Baud Internal V .32 Modem
Brand Model
Exception:
.?- Cl(J . (t (J
,-/~".tJI"
2
TAPE BACKUP
Colorado DJ10-120MB or equal, internal mount with
cables and hardware
Brand Model
Exception:
IqdJ. "tJ
3Qo.w
-
2
OPBRATING SYSTEM
MS-DOS 5.0 with original diskettes and Manuals
31. "tl
;;149'.0c1
8
Total Proposal Cost:
/;Z) 'IS'"l ,;"
/1 :;-
)0 I Jr
cJ3>
pi~t'~S. CC_.t-c(
~~o {Jo"SO--\ ~ ~
['<\\c-( 0 COMpu k <;~ b '3.
~ Su-p~\'le5>
Appendix A
Equipment List
CASES
Item and Description Est. "# Cost Each Total
MINI-AT Case with pre-installed 200W power supply,
3-LEDs, Key and Lock, Front Power switch,
SUB XT Footprint, AT-Heiqht
3 Exposed Half-Heiqht drive bays,
1 Exposed Vertical Mount POP-OUT 3-1/2 Drive bay, e
1 Internal Vertical mount 3-1/2"
Hard Drive Mount Bay
Must hold a full size or XT size mother board 4 63.00 252.00
Exceptions:
MINI-TOWER Case with pre-installed 200W power supply,
3-LEDs, Key and Lock, Front Power Switch,
2 Exposed 5 1/4" Half-Heiqht drive bays,
2 Exposed 3 1/2" Half-Heiqht drive bays,
optional Keyboard connect in front
Turbo and Reset in front
Must hold XT size mother board
2
65.00
130 . 00
Exceptions:
3 Exposed 5.25" half-height drive bays
TOWER (Floor Stand) Case
with pre-installed 220W power supply
3-LEDs, Key and Lock, Front Power switch,
.. Exposed 5 1/4" Half-Height drive bays,
Removable sides for easy install
optional Keyboard connect in front
Turbo and Reset in front
Must holds baby or full siz. mother board
Exceptions: No keyboard in front. We will provide keyboard
e
1
140.00
140.00
extensions at no charge.
Appendix A Continued
Equipment List
POWER SUPPLIES
Item and
200W Power supply,
Brand Kingspao
Exception:
Description
IBM XT type (Switch Rear/side)
Model K200WXTPS
Est. #
Cost Each
Total
..
45.00
180.00
200W Auto-switching power supply for Mini-AT (Front switch)
Brand Kingspao-H Model K200WPS 2
Exception:
49.00
98.00
e
230W Auto-switchinq power supply for full tower AT
Brand Kingspao Model K230PS
Exception:
2
49.00
98.00
KEYBOARDS
KEYTRONICS brand keyboard, Enhanced 101 keys
XT/AT switch, 12 Function Keys across top,
Separate numeric key pad, Tactile click keys
Brand Keytronics Model K-101KB
Exception:
6
45.00
270.00
MOTHERBOARDS
e
..86/50HHZ DX (ISA Bus) mother board with 256K write-back cache
.. MB of memory, eight expansion slots ( one 23 bit) with
CPU and memory installed. The motherboard, BIOS and CPU
shall be certified Novel Network compatible.
Brand P.C.I. Hodel PCl 486501 2
Exception:
1,025.00
2,050.00
Appendix A Continued
Equipment List
Item and Description Est. #
386/33MHZ DX (ISA Bus) mother board with 2 MB of memory
8 expansion slots (one 32 Bit), 64k write-back cache
with CPU and memory installed. The motherboard, BIOS
and CPU shall be certified Novel Network co.patible.
Brand P .C. 1. Model PCI 386331 4
Exception:
Cost Each
Total
310 . 00
1,240.00
286 16MHZ with
1 MB of memory
Brand Suntac:
Exception:
AMI Bios and CPU (Half size board)
and eight expansion slots.
Model SunT28620
-
4
129.00
516.00
FIXED DISK DRIVES
40 MB, IDE Interface, 17 ms or better access time,
150,000 HRS with mounting hardware and cables
Brand Conner Model DR-CP3000
Exception: 23 InS
6
190.00
1,140.00
80MB, IDE Interface, 19 ms or better access time,
150,000 HRS with mounting hardware and cables
Brand Conner Model HOCON85
Exception: 85 Meq IDE
3
229.00
687.00
e
120 MB, IDE Interface, 15
150,000 HRS with mounting
Brand Conner
Exception: 120 Meq IDE
ms or better access time,
hardware and cables
Model HDCON120
2
299.00
598.00
Appendix A Continued
Item and DescriDtion
Equipment List
Est. #
Cost Each
Total
FLOPPY DISK DRIVES
Teac (or equal) 1.2 MB 5.25 with mounting hardware
and cables
Brand Teac Model FDTEC120
Exception:
6
59.00
354.00
Teac (or equal) 1.44 MB, 3.5" with mounting hardware
and cables
Brand Teac Model FDTEC144
Exception:
e
6
59.00
354.00
CONTROLLER CARDS
IDE car~, 16 bit, 2 hard drive/2 floppy and cables
Brand Magitronic Model A-B239
Exception:
IDE Card, 16 bit, 2 hard drive/2 floppy, 2 serial
and 1 parallel port, cable and connectors included
Brand Magitronic Model A-B229W
Exception:
DTC RLL, 16 Bit, 1:1 hard drive and floppy drive
controller with cable
Brand DTC Model DTC-7~87
Exception:
MFM, 16 Bit, 1:1 hard drive and floppy drive
controller with cable
Brand Western Digital Compatible Model WAC V4
Exception:
6
19.00
114 . 00
4
27.00
108 . 00
e
2
54.00
108.00
2
54.00
108.00
Appendix A Continued
Equipment List
Item and Description Est. # Cost Each Total
MONITORS
14" Mono VGA Low Radiation Monitor with base,
cable and IBM power cord or adapter SM47 0
Brand Samtron Model 4 129.00 516.00
Exception: e
14" Color VGA (1024 x 768, .28 DPI) interlaced with
base, cable and IBM power cord or adapter
Brand Samtron Model SM428VS 4 299.00 1,196.00
Exception:
DISPLAY CARDS
VGA 1024 x 768, 16 bit, with 256K
Brand ACUMOS Model ACUMOS-1 2 32.00 64.00
Exception:
VGA 1024 x 768, 16 bit, with 512K
Brand ACUMOS Model ACUMOS-2 4 49.00 196.00
Exception: e
VGA 1024 x 768, 16 bit, with 1MB
Brand Oak Model OAKSVGA 2 69.00 138.00
Exception:
Appendix A Continued
Equipment List
Item and Description
Est. #
Cost Each
Total
RAM CHIPS
256X9 SID
256X9 SIPP
1 Meg X 9 SID 70ns
1 Meg X 9 SIPP 70ns
MODEMS'
24
24
16
24
16.00
16.00
39.00
49.00
384.00
384.00
624.00
1 , 176.00
4t
2400 Baud Internal Modem
Brand Cardinal
Exception:
Model A-MNP 2400
2
81.00
162.00
9600 Baud Internal V .32 Modem
Brand Cardinal Model A-MNP 9600 V42
Exception:
2
245.00
490.00
TAPE BACKUP
Colorado DJ10-120MB or equal, internal mount with
cables and hardware
Brand Colorado Model DJ-lO
Exception:
2
205.00
410.00
e
OPERATING SYSTEM
MS-DOS 5.0 with original diskettes and Manuals
8
45.00
360.00
Total Proposal Cost:
14,645.00
[9 ?-
101 ( 'Yrzt3
e _
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
Requested By:
John Joerns
Department: Administration
Report
Resolution X
Ordinance
Exhibits:
1. Proposal Cost Summary Information Sheets
2. Vendor Information Sheets
3. Hardware Configuration Sheets
SUMMARY & RECOMMENDATION
On October 12th the City received two offers in response to ten request for proposals
mailed on September 11 to furnish the City with an upgrade for our Data General MV-
8000 and maintenance for three years. Data General provided a response on their own
form and did not utilize the Appendix C "Cost Summary Information" form as required
by the RFP. The cost was extracted from the forms submitted and MIS filled in the
summary information. Grumman Systems Support completed the RFP as required and
they also submitted an alternate proposal.
MIS has budgeted $16,000 for the hardware upgrade and $25,964 maintenance of
the proposed hardware for the first year. Maintenance will be reduced from $96,000
for three years to $56,588. It is expected that the savings in maintenance cost will
offset the cost of the upgrade in 1.25 years while doubling the system speed and
allow for memory expansion.
The following is a summary of the offers (Figures include maintenance)':
Vendor
Hardware
Soeed
First Year
Three Years
Grumman MV-15000 MOD8 3.5 MIPS $34,656.00
Grumman MV-9500
7 MIPS
$51,656.00
$62,576.00
$74,688.00
$90,464.00
$94,022.00
Data Gen. MV-9300
4.861
'Data General did not include maintenance for the multiplexers and 8mm tape backup
system.
It is recommended by the MIS Manager and the MIS Steering Committee that the
proposed MV-1500 Mod. 8 hardware upgrade and maintenance agreement be
accepted from Grumman Systems Support.
Action Required by Council:
An ordinance approving and authorizing an agreement between the City of La Porte
and Grumman Systems Support including hardware purchase agreement and
maintenance agreement for a sum of $34,656.00.
Availability of Funds:
XX General Fund
Capital Improvement
Other (None required)
VVatertvVastewater
General Revenue Sharing
Account Number: 001-600-606-811
Funds Available:
XX YES _ NO
ADproved for City Council Agenda
6{~.k T ~~
Robert T. Herrera
City Manager
DATE
e
e
ORDINANCE NO. 1872
AN ORDINANCE APPROVING AND AUTHORI ZING A CONTRACT BETWEEN THE
CITY OF LA PORTE AND GRUMMAN SYSTEMS SERVICES, INC., FOR PURCHASE
OF COMPUTER HARDWARE AND MAINTENANCE; APPROPRIATING $34,656.00 TO
FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
section 1. The City Council hereby approves and authorizes
the contract, agreement or other undertaking described in the
title of this ordinance, in substantially the form as shown in
the document which is attached hereto and incorporated herein by
this reference. The City Manager is hereby authorized to execute
such document and all related documents on behalf of the City of
La Porte. The City Secretary is hereby authorized to attest to
all such signatures and to affix the seal of the City to all such
documents. City Council appropriates the sum of $34,656.00 from
Funds 001-600-606-811 and 001-600-606-450 to fund said contract.
Section 2.
The City Council officially finds, determines,
recites and declares that a sufficient written notice of the
date, hour, place and subject of this meeting of the City council
was posted at a place convenient to the public at the City Hall
of the city for the time required by law preceding this meeting,
as required by the Open Meetings Law, Article 6252-17, Texas
Revised civil Statutes Annotated; and that this meeting has been
open to the public as required by law at all times during which
this ordinance and the subject matter thereof has been discussed,
considered and formally acted upon. The City Council further
ratifies, approves and confirms such written notice and the
contents and posting thereof.
e
:~
e
~
K
.~~
:~
ORDINANCE NO. 1872
Page 2
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 26th day of October, 1992.
CITY OF LA PORTE
BY
Norman L. Malone
Mayor
ATTEST:
Cherie Black
City Secretary
AG};;-uJ cwt!v
Knox W. Askins
City Attorney
JARumaNN Pk?OpO~c;Lle
~~ Do.-tt... GetJe,#2!A1 Upo.(~de ~ 3 lJeaf.. M~i~e
APPElmIr C \I r
I. Cost Summary Information
1. Indicate the total cost of system (configuration as indicated
in Appendix A, section III) in block A.
A 1$18/000
2. Indicate the total cost of the first years maintenance on the
system configuration (as proposed in Appendix B, item 17 of
this proposal) in block B.
B 1$16/656
,
,
3. Indicate the total cost of any other hardware or services, not
elsewhere listed, to make the system operational in block C.
C o ~
4. Indicate the first years total cost to the City of your
proposal in block D.
(Total of A, B & C) D 1$34/656
5. Indicate the total cost of the second years maintenance on the
system configuration (as proposed in Appendix B, item 17 of
this proposal) in block E.
E 1$201016
6. Indicate the total cost of the third years maintenance cost on
the system configuration (as proposed in Appendix B, item 17
of this proposal) in block F.
F 1$201016
7. Indicate the three (3) year total cost to the City of your
proposal in block G.
(Total of A, B , C, E & F)
G I $74/688 I.
&(J/ '111 ~J
Signature of person havinq binding
authority to neqotiate contracts
Ro~rf MClIoronc; '.
,Soufh CenfrLt J Ol-sf- MaYlCtcae,r
,
'.. . - ':1
G e.uW\o.._ ?eo~Sa.-\ e
~Q.. ~ ~ GeN~a..t UP9("a..ae
(l ",.... LJ /Y) '. II01QAJC e.. ..
~ -0 y~ 'f/tJ..//V APPENDIX C
I. Cost Summary Information
1. Indicate the total cost of system (configuration as indicated
in Appendix A, section III) in block A.
A 1$35,000
2. Indicate the total cost of the first years maintenance on the
system configuration (as proposed in Appendix B, item 17 of
this proposal) in block B.
, '
B 1$16,656
3. Indicate the total cost of any other hardware or services, not
elsewhere listed, to make the system operational in block c.
Co.
4 . Indicate the first years total cost to the ci ty of your
proposal in block D.
(Total of A, B & C)
o $51,656
,oJ
5. Indicate the total cost of the second years maintenance on the
system configuration (as proposed in Appendix B, item 17 of
this proposal) in block E.
E I $19,404
6. Indicate the total cost of the third years maintenance cost on
the system configuration (as proposed in Appendix B, item 17
of this proposal) in block F.
F I $19,404
7. Indicate the three (3) year total cost to the City of your
proposal in block G.
(Total of A, B , C, E & F)
G L$ 90 , 464 I
Signature of person having binding
authority to negotiate contracts
loj;J/f~
eI3
......... - ..-
- .
, ~-
Uo-~ WNQ.o:>-o-J ~i2opo'S.aJ gee.
1),...-\-0- Ge.oe.(2Q\ U?gra.de... '\l 2> 'at< p eopo<;ia.1
APPENDIX C
I. Cost Summary Information
1. Indicate the total cost of system (configuration as iridicated
in Appendix A, Section III) in block A.
A I 11) ~/L-f I
!
2. Indicate the total cost of the first years maintenance on the
system configuration (as proposed in Appendix B, item 17 of
this proposal) in block B.
,
B I (4,O/ILf
3. Indicate the total cost of any other hardware or servicI:es, not
elsewhere listed, to make the system operational in block C.
C I (Pj/:'1g
I I
,
4. Indicate the first years total cost to the City pf your
proposal in block D.
(Total of A, B & C)
o I G2~, fI(, I
5. Indicate the total cost of the second years maintenance on the
system configuration (as proposed in Appendix B, item 17 of
this proposal) in block E.
E I
I t,: 97 i
I,
/;
;
I
6. Indicate the total cost of the third years maintenance; cost on
the system configuration (as proposed in Appendix B, iitem 17
of this proposal) in block F.
F I / ,)~:0t)t I
. ,
7. Indicate the three (3) year total cost to the City pf your
proposal in block G.
(Total of A, B , C, E & F)
G 194 Q2.1- I
J .
Signature of person having binding
authority to negotiate contracts
0~~tJ f;rOfJosaJ
!'oR." Oa-IU-. GeNera/ tip!]' ad ee
...p .3 year rrJaiNfeAfaAiCe
APPENDIX B
I. Vendor Information
1. Vendor name, address, and phone number:
Grumman Systems Support Corp.
1221 West Ben White Blvd. #210
Austin, Tx 78704
512/326-1551
2.
Name of person we can contact:
Robert R. Maiorano
Does this indi vidual have binding authori ty to negotiate
contracts?
Yes X
No
If no, please identify the proper person and provide contact
information.
3. Years firm has been providing, installing and maintaining Data
General products: 20 yrs
4. If your firm is selected, how soon after you receive the
purchase order will you be able have the proposed equipment
installed and operational.
Number of Days: 30
5. Will your firm provide on-site assistance in formatting the
system drive, restoring system and database files, and setting
up device configuration?
YES: ~ NO: Cost per hour: No Charqe
6. Number of installation professionals located in the Houston
area familiar with the proposed Data General CPU: 3
7. Number of maintenance customers using Data General computers
in the Houston area: 10
8. Number of technical staff located in the Houston area assigned
to Data General equipment maintenance: 3
9. will you be on-site for service within 4 hours?
Yes: X No: Cost: No Charge
10. Will you respond to a service call within 30 minutes?
Yes: X No: Cost: No Charqe
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11. Can you provide, if requested, extended maintenance 24 hours
per day, seven days a week, including holidays?
Yes: X No: Cost: 55% Uplift
12. Will you provided regularly scheduled preventive maintenance
on a mutually agreed schedule.
Yes: X No: Cost: No charge
13. Do you have your on proprietary MV diagnostics to diagnose
system failures and minimize system downtime?
Yes: X No:
14. Do you have a parts inventory for all of the retained and
proposed equipment listed in Appendix A?
Yes: X No:
15. Do you have a 100% parts inventory available within 6 hours
for all of the retained and proposed equipment listed in
Appendix A?
Yes: X No:
16. Do you provide non-contract service on equipment if requested?
Yes:~ No:
If YES, please indicate rates below:
Monday through Friday
8:00 AM to 6:00 PM
Per Hour Cost $115.00jhr
Monday through Friday
6:00 PM to 8:00 AM
Per Hour Cost $120.00jhr
Saturday
8:00 AM to 12:00 Midnight
Per Hour Cost $125.00jhr
Sunday and Holidays
12:01 AM to 8:00 AM
Per Hour Cost $125.00jhr
17.
Will you agree to a service contract for three (3) years on
the proposed and retained equipment, as listed in Appendix A,
Section III, Monday through Friday from 8:00 AM to 6:00 PM?
YES
A=.$16,656
B=$16/656
Cost 1st year:
A= $20/016
B=$19/404
Cost 2nd year:
A= $20/016
B= $19,404
Cost 3rd year:
. .
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18. List of customers using your company for maintenance on Data
General equipment. (List at least three in the Houston area.) :
Name of Customer Address TeleDhone # Contact
Stewart & Stevenson 8787 E. Freeway 713/671-6332
Shelly O'Neal
San Jacinto Methodist 4401 Garth Rd. 713/420-8793
Beverly Cline
Greater Houston Trans. Co. 1406 Hayes St 713/224-4445 Gene Westphal
19 List of customers where you have furnished and installed a
Data General CPU. (List at least three.):
Name of Customer
Address
Telephone #
Contact
San Jacinto Methodist (same as above)
Stewart & Stevenson (same as above)
ATC
10E81 Haddington #100 713/973-1616 Walter Hallows
(If more space is needed please use this or additional sheets.)
D~ GeAJefoJ ~('O ~ I. ,
~ De>:_:h. G'eAiefo.A Uf9l!l'de
-..p 0 jear /YlaiAJ!&Jo.A1cL
APPENDIX B
I. Vendor Information
1. Vendor name, address, and phone number:
l).A7ft 6-e Ne,e/J1l- Co I? P
Lj if () 0 ~t)mf'ljTe t<? 0R, Y-L
ltk s rg tJlf? () (lJ f}- () / ~ ()
I
2 . Name of person we can contact: (i-.{?,('.e l/ n) X
f '
Does this indi vidual have binding authority to negotiate
contracts?
Yes
/L.~
No
If no, please identify the proper person and provide contact
information.
it. /'./ ':>.~ /' /" .
I ,:((.G.(. "<-~.~' <. -.),. 0' '1 .
~ ~~.~~~
11!-dA_f_i
U
Years firm has been providing, installing and maintaining Data
General products: ;2 ~
9.
10.
(Z - A. -,
- . ~ ~ ~' :,./ -
L(!~. (".__(/.,.....) ji{-, 1t/L/rztA-c?,j/,. ;:'7~
Jz - ;
,/ ...-,.--, - f.,
}f/ll/1 . ~ (~~ yea - 3 y::- -7 if y?
il
3 .
4 .
If your firm is selected, how soon after you receive the
purchase order will you be able have the proposed equipment
installed and operationaJ., ') ..' _ '1 .. ,
Number of Days: 6[/ L-14~-'..s /J.J--rt-R- -.5f;'rr"uj
. <: h ( ;? tVI M-II'J .3 0 [,717 Y S
Will your firm provide~on-site ass1stance in formatting the
system drive, restoring system and database filesl and setting
up device co~guration? /~O
YES: NO: _ Cost per hour: -:> ,~
5.
6.
Number of installation professionals located in the Houston
area familiar with the proposed Data General CPU: J!VNJ)/[E't:J 5 H
/VO 0 F(IC/~L._
Number of maintenance customers using Data General computers ~~vNI
in the Houston area:
7.
I I
8 .
Number of technical staff located in the Houston area assigned
to Data General equipment maintenance: /0
Will you be ~ite for service within 4
Yes:~ No:
hours?
Cost:
f)-et/-e~bS ON
30 minutes? c
Cost: d I S---Y 3
J::+ 5s-r-- /s
PUrZC. A.t'15'~
Will you re~nd to a service call within
Yes: No:
C()NIJefl<:)(
.
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11.
Can you provide, if
per day, seven~ays
Yes:-LC' No:
requested, extended maintenance 24 hours
a week, including holidays?
Cost:
be- verelZl?'/./N€..t> ,{y L-tJ c.-..4-L-
preventi ve maintenance ~/Z~,~,c,
Ifl/J/V~ l
Cost: N()N"€
12.
f/-Prs / ()
Will you provide~ regularly scheduled
on a mutually~reed schedule.
Yes:~ No:
13.
Do you have your on proprietary MV diagnostics to diagnose
system failurfts-and minimize system downtime?
Yes:--.lL. No:
.-/:5
14. Do you have a par-ts inventory for all of the retained and
proposed e~~nt listed in Appendix A?
Yes: No:____
15.
Do you have
for all of
Appendix A?
Yes:
a 100% parts
the retained
No:
inventory available within 6 hours
and proposed equipment listed in
j) if f 7 Lh(Jm ~/0T- o~ II
16. Do you provide....-non-contract service on equipment if requested?
Yes:---l.L No:
If YES, please indicate rates below: Ve7tRI1'I,.,,>-etJ By ?tJ c A-L-- I.
Ft 13/Zr.nJcfl..../
Monday through Friday mt17VAy-,--
8:00 AM to 6:00 PM Per Hour Cost
Monday through Friday
6:00 PM to 8:00 AM
Per Hour Cost
Saturday
8:00 AM to 12:00 Midnight
Per Hour Cost
Sunday and Holidays
12:01 AM to 8:00 AM
Per Hour Cost
17. Will you agree to a service contract for three (3) years on
the proposed and retained equipment, as listed in Appendix A,
Section III, Monday through Friday from 8:00 AM to 6:00 PM?
Cost 1st year:
Cost 2nd year:
Cost 3rd year:
'?}/.
Ci,PnJ
~J Jh ,-"5 / / yy1.-€-
S 7 () '( '{'YI-e. nJ T L /""r T '_
rjJ ()'I
A ~/ /')
12 esfC)NV ~
D tJ+_'IU
5e/v/l'-e If' ;'{'/n)c,
~ ~ /
[.12-12.0 K 6 "J Yu LJ /'L
.
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18. List of customers using your company for maintenance on Data
General equipment. {List at least three in the Houston area.} :
Name of Customer Address TeleDhone # Contact
/JIm /ll;Vc~
f'n!lf101e /fi1f[~ fl-mP.(ILfflJ I, ~'
CAk{ of&5'Mt?Al;r
r11flTfrL_ bUIL,J/!J0
..-- .j
f-7j I2IU I f:J1? ~
7/ g -0d&-1717
;/?..--y7/-Wo7
'7/3- t(7s -55/.;1. goo S/J?, II-
pr.i- <;
'-',/.1 ~ -I/'It: Ys~ !lJr/;e;(Y f-&?8V[)I.'€U c)
/
e)fJL.j ,Uk.iJ~
.Sv{i tI/!lv' Dl)511l0
(;;2"erz:&- 5wjY/C
"'I"'" c. -, ....,
I h - C]/-o7~) '":>
19
List
Data
Lo CrrC- ~c;,. 8,e4/Jc...,L -foR...
//J-F-{) . TJu.~ c<-_ (lR.,<u>d 'A_~~{Lo tJ?/ 70
12> L () /' ~ AO€.f) , .u
of customers where you have furn1shed and 1nstalled a
General CPU. (List at least three.):
Cfr([
mU/.?-e
Name of Customer
Address
Teleohone #
Contact
, )' Pr-rrr-L
(If more space is needed please use this or additional sheets.)
G~U\'YIa.~~ ?QopoSG-\
+b<l. Do..'~G0~~I/GL\ UP5\o.-de e
'-P .3 'lea-I?- ff)a..,:J-I-efilaAlce-. .
PROPOSAL nli.n
II. C~~ent Har~~ar~ Confiauration
ITEM
~ OTY
1 1
2 1
3 . 1
4 2
5 2
6 4
7 1
a 1
9 2
~l 0 3
'11 1
1'2 1
13 1
14 1
15 1
16 1
17 2
18 2
MODEL
NTJMEO
a062ZVC
a70S
6~~6
9751
BMX~
5600
6026
4367
4360
4363-A
4364
4244
6:94
2640
a12
M-S60
DESOI?'!'~ON
DATA G~ERAL MV800 (9600)
DATARAM aMB MEMORY
DATARA."'! 4MB MEMORY
2MB DD~ DATA GENERAL MEMORY
354MB DATA GENERAL OISX SUBSYSTEM (ARGUS)
380MB SI DRIVE W/:3400 CONTROLLER
ZE':'AC~ 1.2 Go OISX SUBSYSTEM
DATA PRCDUC:S aMM TAPE SUBSYSTEM
800/1600 BPI DATA GENERAL TAPE SYSTEM
L;C a W /TCS
IAC 16
IAC 16/2
600 LPM DG BAND PRINTER SUBSYSTEM
900 L:?M DG DRUM PRIwrER SUBSYSTEM
TP2 KSrt PRINTER (CONSOLE)
CODEX ~~TIPLZ~ER
CASE MU~TIPL&~
T~TONE ML~TIPL~~ER
I!!. P~~~o5ed Ra~~ware Conf:aurat:on
List t..~e City I S cur=ent har:.ware you are retaininq in the
configuration as well as replacement hardware below:
ITEM MODEL
NO. QTY NTJMBn
l.
2 .
3 .
4.
S.
6.
7.
8.
9.
10.
II.
12.
13.
14.
1
I
8948
DESCR!?~!ON
COST
I
1
2
3
1
1
I
1
1
I
2
2
BMX3
5600
6026
4367
4360
4368-A
4364
4244
6194
2640
812
M-860
MVlS/MOD 8 W/16MB EXP. CHASSIS $6,200
SCO DISK SUBSYS/SCSI/DIFF W/(2) $11,800
1.2GB STORAGE
ZETACO 1.2GB DISK SUBSYSTEM N/C
DATA PLUS 8MM TAPE SUBSYTEM N/C
800/1600 BPI DATA GENERAL TAPE SYS. N/C
lAC 8 W/TCB N/C
lAC 16 N/C
lAC 16/2 N/C
600 LMB DG BAND PRINTER SUBSYSTEM N/C
900 LPM DG DRUM PRINTER SUBSYSTEM N/C
TP2 KSR PRINTER (CONSOLE) N/C
CODEX MULTIPLEXER N/C
CASE MULTIPLEXER N/C
TELTONE MULTIPLEXER N/C
Total hardware cost: $18,000
(You may add an additional page it more room is required)
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.'
PROPOSAL "B"
II. C".l~~nt Har~"""ar~ ConfiC'Ur~tion
ITEM
~ OTY
1 1
2 1
3. 1
4 2
5 2
6 4
7 1
8 1
9 2
).0 3
'1.1 1
1'2 1
13 1
14 1
15 1
16 1
17 2
18 2
MODEL
NUMl3 ER
8062ZVC
8708
6:~6
9751
BMX:3
5600
6026
4367
4360
436a-A,
4364
4:44
6194
2640
812
M-860
DESO:?T'!ON
DATA GEYERAL MV800 (9600)
DATARAM 8MB MEMORY
DATARA."'! 4MB MEMORY
2MB DClG. DATA GENERAL MEMORY
354MB DATA GENERAL OIS SUBSYSTEM (ARGUS)
380MB SI DRIVE W/J400 CONTROLLER
ZETAC~ 1.2 Ga OISX SUBSYSTEM
DATA PRODUCTS 8MM TAPE SUBSYSTEM
800/1600 BPI DATA GENERAL TAPE SYSTEM
I..-;C 8 W /TCS
l.AC 16
I.AC 16/2
600 !.PM DG BAND PRINTER S\1BSYSTEM
900 !.P!-! DG DRUM PRINTER SUBSYSTEM
TP2 Ksa PRI~TER (CONSOLE)
C~DEX MULTIPLZ~ER
~SE MULT!PLZ~
T~~TCNE MU~T!PLE~~~
I!!. P~~~osed Har~wa~~ Confiau~ation
List t.:le Ci t'"j I S c~=ent hardware you are retaininq in the
configuration as well as replacement hardware below:
ITEM MODEL
HQ..:. OTY N'UMEER DES~:?'!''!ON COST
1. 1 80083 MV9500 W/16MB/EXP. CHASSIS $23,200
2 . 1 SCO DISK SUBSYS/SCSI/DIFF W/(2) $11,800
1.2GB STORAGE
3 . 1 BMX3 ZETACO 1.2GB DISK SUBSYSTEM N/C
4. 1 5600 DATA PLUS 8MM TAPE SUBSYTEM N/C
5 . 2 6026 800/1600 BPI DATA GENERAL TAPE SYS. N/C
6. 3 4367 lAC 8 W/TCB N/C
7 . 1 4360 lAC 16 N/C
8 . 1 4368-A lAC 16/2 N/C
9. 1 4364 600 LMB DG BAND PRINTER SUBSYSTEM N/C
10. 1 4244 900 LPM DG DRUM PRINTER SUBSYSTEM N/C
11. 1 6194 TP2 KSR PRINTER (CONSOLE) N/C
12. 1 2640 CODEX MULTIPLEXER N/C
13. 2 812 CASE MULTIPLEXER N/C
14. 2 M-860 TELTONEMULTIPLEXER N/C
Total hardware cost: $35,000
(You may add an additional page if more room is required)
Do.-+u.. Crf6.J ?repoSai e
4?0~ 'Do-TU-. b6J(~l"a-\ ttrh> upCJra..de-{l
'3 ~ <?-o-r fY\o.ll\.l~eN cuJ c e
II.
C/
<[' -- s-
en....-
~:5U ~r:.s6
(- (p
y /l,1.- ~t07
1!0xdy
/lIttuf- f' A ,
Current Hardware Confiquration
DESCRIPTION
A GENERAL 1W
DAT 8 ORY
DAT MB MEMORY
2 DMA ATA GENERAL MEMORY
~s4MB DATA GENERAL DISK SUBSYSTEM (ARGUS)-rt.AD<z'
./ 380MB SI DRIVE W/3400 CONTROLLER
ZETACO 1.2 GB DISK SUBSYSTEM
DATA PRODUCTS 8MM TAPE SUBSYSTEM - ?
800/1600 BPI DATA GENERAL TAPE SYSTEM tJro. /l'C
lAC 8 W/TCB S-o ,_
lAC 16 Sfo, _
lAC 16/2 ~g, _
600 LPM DG BAND PRINTER SUBSYSTEM d3/.-
900 LPM DG DRUM PRINTER SUBSYSTEM LfdD. .-
TP2 KSR PRINTER (CONSOLE) 3"1,- ~
CODEX MULTIPLEXER 't. -. _ +
CASE MULTIPLEXER ) / .
TELTONE MULTIPLEXER ~~t'l
Y l!1tt.e. L-;
III. Proposed Hardware Confiquration Z!l
List the city I s current hardware you are retaining in the {,I(..l- . "1(
configuration as well as replacement hardware below: 900L~:
tj:/(
/!/Jf>l-O
fl..p.4.
ITEM
/NO.
I 1
~v/ 2
\~1 '; ;
~~~ I~
\. 7
8
(fo
~) ) ~~
.;,~ /12
.~ / 13
I 14
\.. 15
16
17
18
ITEM
NO.
QTY
1
1
1
2
2
4
1
1
2
3
1
1
1
1
1
1
2
2
QTY
MODEL
NUMBER
8062ZVC
8708
6236
9751
BMX3 -
5600
6026
4367
4360
4368-A
4364
4244
6194
2640
812
M-860
MODEL
NUMBER
DESCRIPTION
COST
<;e ~ f;'U:;t^-'
Total hardware cost:
(You may add an additional page if more room is required)
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REQUEST FOR CITY COUNCIL AGENDA ITEM
AGENDA DATE REQUESTED October 26. 1992
REQUESTED BY Jeff Litchfield
DEPARTMENT Director of Finance
REPORT
RESOLUTION
xxx
ORDINANCE
EXHIBITS: Discussion Letters
Ordinance and companion Contract
SUMMARY AND RECOMMENDATION
During the 1992-93 budget process, funds were set aside to allow for the
change in the method of obtaining values on properties located in the City's
two Industrial Districts.
The current method of receiving the values from the Harris County Appraisal
District was determined to be unacceptable to the City. Values were not
provided on a timely basis nor were they correct. Considerable effort was
required of City staff to have changes made to the lists.
Taxes and In-Lieu of Taxes payments received from the companies located in our
Industrial Districts represent 60% of the total funds raised from the ad
valorem tax process and therefore need to receive our utmost attention.
The return to an independent appraiser coincides with the renegotiation of our
industrial district contracts.
We recommend that the City return to the firm that provided the values for the
twenty-two year period prior to the change to HCAD. The firm is Hugh L.
Landrum and Associates and we believe that Mr. Landrum can provide valuable
insight and historical information during the contract renegotiation process
in addition to providing accurate values on a timely basis. Mr. Landrum was
able to provide the City accurate and timely values during his earlier tenure
with the City.
In negotiations with Mr. Landrum, his services can be reobtained at a cost of
$35,000 per annum.
ACTION REQUIRED BY COUNCIL:
Approve Ordinance to enter into a contract with the firm of Hugh L. Landrum
and Associates to provide appraisal of the properties located in the City's
two Industrial Districts, as well as other related services, at a cost of
$35,000 per year for the three year period January 1, 1993 to January 1, 1995.
AVAILABILITY OF FUNDS:
xxx
GENERAL FUND
UTILITY FUND
OTHER
ACCOUNT NUMBER: 001-601-603-507
FUNDS AVAILABLE:
xx YES
NO
APPROVED FOR CITY COUNCIL AGENDA
~u,rJ: T ~
ROBERT T HERRERA
CITY MANAGER
\0 0 'l..O.q'L
DATE
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
TO: Robert T. Herrera, City Manager
FROM~f Litchfield, Director of Finance
DATE: October 13, 1992
SUBJECT: Industrial District Appraisals
Background
In the 1992-93 Budget, funds were allocated to allow for the return to the
process of hiring an independent appraiser to appraise property in the City's
two Industrial Districts.
I have attached an excerpt of a budget memo to you that explained our
dissatisfaction with the current method of obtaining values.
At this time, I would like to expand on that memorandum to include a brief
update of the current year's activity.
We received our report of values on October 12, 1992, which was two and one
half months after the time I needed them to make accurate budget projections
for revenues.
I have questions on the values for 27 of the 50 properties listed. If I
accept the roll as it currently stands, we would be short of revenue by about
$1,250,000 (One of the major problems was they left one of our largest tax
paying properties off of the roll).
Selection of an Appraiser
In selecting an independent appraiser for the City, we have two options. One
is to select an individual from the open market and the second is to return to
the services of Hugh L. Landrum & Associates.
There are several other independent appraiser on the open market that could
provide appraisal services to the City. In order to identify them, I had
staff check with other Cities to see who appraised their property. I found
the following:
City of Deer Park - provided by HCAD
City of Pasadena - provided by Hugh L. Landrum & Associates
City of Morgan's Point - provided by Hugh L. Landrum & Associates
City of Bay town - provided by Thomas Pickett Appraisers, Dallas, Texas
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I personally talked with the Director of Finance for the City of Deer Park and
he indicated that this would be the last year that they would obtain values
from HCAD. He said that they would probably obtain the services of Hugh L.
Landrum and Associates for their appraisal process.
As you can see, Mr. Landrum is still a very active player in the appraisal
market. I believe Mr. Landrum to be the best person for the job. A few of
the pluses are:
1. Mr. Landrum successfully provided the values for the City during the
twenty-two year period 1968 to 1990.
2. The primary reason for terminating his contract was the consensus that the
City could receive the values from the Harris County Appraisal District at
no cost. We have now found that the Appraisal District can not provide
accurate values to the City. Mr. Landrum provided accurate values.
3. A secondary reason was our concern that continuity would be lost when Mr.
Landrum retired, for their was no "heir apparent" to take over his
business. We felt that we would have better continuity by going with the
Appraisal District. Mr. Landrum has brought his son into the business over
the last two years. While it is unknown to me personally of his son's
qualifications, it would be something we could evaluate during a future
contract period. As a side note, both of the HCAD appraisers we originally
dealt with during our conversion to using the Appraisal Distrait left HCAD
within six months of our decision to go with them.
4. Because we are entering the renegotiation year for the contracts, I
believe Mr. Landrum can provide a historical insight and assist the City
with the process better than any other independent appraiser.
Recommendation
I recommend that the City enter into a contract with Hugh L. Landrum and
Associates to provide values for our Industrial District properties for the
three year period January I, 1993 through January I, 1995. He will also
assist the City during the contract renegotiation process. At the end of the
three year period, the quality of the service he provides to the City will be
analyzed and changes made as needed. I have negotiated a fee of $35,000 per
year and believe this to be advantageous to the City. This is an increase of
$1,400 over the prior contract. The growth of the properties in our two
districts warrants this increase.
In retrospect, I wish we had followed the axiom "If it ain't broke, don't fix
it" two years ago when we elected to change.
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
TO: Robert T. Herrera, City Manager
FROM:~ Litchfield, Director of Finance
DATE: June 1, 1992
SUBJECT: FY 1992-93 Budget Requests for the Finance Department
The following is an excerpt from the above mentioned letter written to Mr.
Herrera in June of 1992.
Return to Industrial District Appraisal by a Private Firm
We have now completed one complete year under the new appraisal process. You
will remember I expressed concern with our decision to allow the Appraisal
District to appraise the properties. Unfortunately, I was unable to back up
my concern with hard facts. I was only able to provide discussions with other
Cities where they had tried to use the Appraisal District and had gone back to
the private sector because of unsatisfactory service. My only real fear was
that the process would be handled in the same manner they handle our Certified
Appraisal Roll. My reasoning for wanting to return to a private appraiser are
listed below. Because of the recent discussion we had with the City Council
regarding the errors that the Appraisal District makes on our Certified Tax
Roll, I will only highlight major problems that we have had during our first
year under the new system.
1. During last year's budget process, I had a difficult time obtaining an
estimate of our tax values. During the budget process, the Appraisal
District submitted an estimate of our properties that showed a $473,254
decline from the prior year. I spent several days reviewing the
properties and ended up having questions on 17 of the 49 properties on
the list. For budgeting purposes, I had to use an estimate of
$3,000,000, which was $530,000 greater than the Appraisal Districts
estimate.
When we finally received the Official list of properties and values
(which was in mid September), it totaled $3,456,775, or $985,828 greater
than their original estimate and $456,775 greater than what I budgeted.
That amount represents moneys that could have been budgeted for any
number of projects that were cut from the budget for lack of funds.
Since we received the final list, there have been changes to 14 of the
accounts, which reduced the value by 1.8% or $64,058.
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During our tenure with the private appraisal firm of Hugh Landrum and
Associates, I always received estimates that were fairly accurate,
normally within 1%, not the 40% difference that the Appraisal District
provided. In addition, I always had the official values well in
advance of the budget cycle so I knew what funds I could count on. I
received the Appraisal District estimate in early August, which was
after the budget was ready to go to Council.
2. I have a lack of confidence in their ability to provide accurate
information. During the last year, I personally had to deal with a
company that was very upset with the City. Based on the information
provided by the Appraisal District, we sent bills for the same property
to three different companies (the property changed hands twice during
the year). Their mistakes caused us to expect revenues that were not
real and made us look like an unprofessional organization.
3. Another area I have a major problem with is their inability to address
our immediate needs. During the last three weeks, I have been trying to
tie down our revenue estimates for the new fiscal year. I have not
received any information from the Appraisal District on the In-Lieu
Values (we were supposed to get them in May of each year). Because I
know we will have a big increase caused by the Quantum expansion, I
asked Ana to contact the Appraisal District to at least find out what
that number will be. After trying to call them for two weeks, she
finally got to talk to the appraiser assigned to us. Two days later, he
called her back and gave her two numbers and said that it would be one
of them but he wasn't sure which one. The difference between the two
numbers was $40,000,000, or a tax amount to the City of $85,200. For a
City the size of La Porte, $85,200 is a heck of a lot of money.
4. Staff satisfaction is another concern. Ana is very leery of the
Appraisal District. It is almost impossible to get in touch with the
appraiser and when you finally do, there is always doubt associated with
their answer. Ana has informed me numerous times of her frustration in
dealing with the Appraisal District.
These are just a few of the problems we have encountered. As I discussed with
you last year, because we never really know what our Ad Valorem property is
valued at, it was sure nice to know what the value of the Industrial District
Properties were, because they make up 35% of our General Fund Revenues. Now I
have lost confidence in my ability to provide accurate information in this
area because of its source.
In December of 1990, I prepared a memorandum that addressed the process of
changing appraisers. The summary of the memorandum was:
"I recommend:
1. that we receive the values from the Appraisal District for this next Tax
year, for our Industrial Districts,
2. that a record of time expended and problems experienced by City staff be
kept, and
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3. that we retain Hugh Landrum and Associates, on an hourly agreement, to
assist in the transition phase and to serve as a "safety net" for both
the City and the appraisal district."
Earlier in this memorandum, I have covered the few of the problems experienced
by using the Appraisal District. If you desire, we can provide a complete
report of all the problems. I expect it would take an enormous amount of time
and would be a rather lengthy report.
As to the amount of time expended, Ana has had to expend about 80 additional
hours because of the process and I myself have expended about 40 hours.
I have added $40,000 to the budget for two items. The first is to return to
the concept of hiring an independent appraiser to provide this service. When
we terminated our contract with Mr. Landrum, we were paying about $33,000 a
year for the service. I assume that we could retain his appraisal services
again for a similar price. The additional moneys are for the assistance we
will need to develop our Industrial District contracts and to renegotiate them
with the various plants.
Originally, I had thought that we should try the open market for an
independent appraiser. After thinking about it long and hard, I believe that
we should re-develop our relationship with Mr. Landrum. Mr. Landrum has
provide excellent service to the City for years and will be invaluable in our
dealings with the plants.
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ORDINANCE NO. I ~ 13
AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE
AND HUGH L. LANDRUM & ASSOCIATES, INC., FOR APPRAISAL AND OTHER SERVICES FOR
PROPERTIES LOCATED IN THE CITY'S INDUSTRIAL DISTRICTS; APPROPRIATING $35,000
ANNUALLY TO FUND SAID CONTRACT FOR CALENDAR YEARS 1993, 1994, AND 1995; MAKING
VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH
THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes the contract,
agreement or other undertaking described in the title of this ordinance, in
substantially the form as shown in the document which is attached hereto and
incorporated herein by this reference. The City Manager is hereby authorized to
execute such document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all such signatures
and to affix the seal of the city to all such documents. City Council
appropriates the sum of $35,000, on an annual basis, for calendar years 1993,
1994, and 1995, from the General Fund #001 to fund said contract for as long as
contract shall be in existence.
SECTION 2: The City Council officially finds, determines, recites and declares
that a sufficient written notice of the date, hour, place and subject of this
meeting of the City Council was posted at a place convenient to the public at the
City Hall of the City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes
Annotated; and that this meeting has been open to the public as required by law
at all times during which this Ordinance and the subject matter thereof has been
discussed, considered and formally acted upon. The City Council further
ratifies, approves and confirms such written notice and the contents and posting
thereof.
SECTION 3: This Ordinance shall be in effect from and after its passage
and approval.
PASSED and APPROVED this the 26th day of October, 1992.
City of La Porte
By
Norman Malone, Mayor
ATTEST:
City Secretary
APPROVED:
City Attorney
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STATE OF TEXAS
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KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF HARRIS
WHEREAS, the Mayor and City Council of the City of La Porte, Texas, are concerned
that properties within the Industrial District of the City and having Industrial
District Contracts, continue to be taxed and to make "in-lieu of taxes" payments
in accordance with their effective contracts; and
WHEREAS, the Harris County Appraisal District has assumed responsibility for
appraising all taxable property within these Industrial Districts, but is
responsible to provide the City of La Porte only the values for the annexed and
taxable portion of each industry, the unannexed portion being subj ect to "in-lieu
of taxes" payments under contract and outside the jurisdiction of the Harris
County Appraisal District where the City of La Porte is concerned, and
WHEREAS, the firm of Hugh L. Landrum & Associates, Inc. has appraised the
Industrial District properties for the City of La Porte under Contract from 1968
to 1990, and is currently under contract to provide other professional services
relating to said properties, and
WHEREAS, Hugh L. Landrum, President of the firm of Hugh L. Landrum & Associates,
Inc. has proposed to the City of La Porte that another Contract be entered into
between his firm and City of La Porte, and
WHEREAS, the Mayor and City Council find, adjudicate and determine that the firm
of Hugh L. Landrum & Associates, Inc., of Houston, Texas, is skilled in such
matters and has scientific and technical knowledge in respect to appraisals and
valuation of such properties and has performed the services called for in prior
Contracts in a completely satisfactory manner, and have adequately demonstrated
their skills and expertise in the matter of making appraisals and handling
Industrial District Contracts, and the firm's President, Hugh L. Landrum is
completely familiar with the taxable property in the City of La Porte and the
Industrial District Contracts, and is certified by the State of Texas both as a
Registered Professional Engineer and a Registered Professional Appraiser; now
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IT IS THEREFORE AGREED by and between the City of La Porte, Texas acting herein
by its duly authorized Mayor and City Council, FIRST PARTY, and Hugh L. Landrum
& Associates, Inc. of Houston, Harris County, Texas, SECOND PARTY, as follows:
1.
SECOND PARTY agrees to compile a complete list of appraised values for all
properties covered by Industrial District Agreements and subject to Industrial
District payments to the City of La Porte, Texas, said appraised values to be as
of January 1, 1993, January 1, 1994, and January 1, 1995, and it is hereby
understood by both parties that the appraisals will be available by July 31, for
each of the years covered by the contract.
II.
SECOND PARTY further agrees to work with the Harris County Appraisal District to
apprise them of the area of each industrial plant that has been annexed by the
City of La Porte and, therefore, subject to their assessment and a City ad
valorem tax. This will apply to newly annexed areas of the City as well.
III.
SECOND PARTY also agrees to prepare a summary report for the City Tax Assessor-
Collector each year: said report to show each industry's final total value for
land, improvements, and personal property, the amount subject to ad valorem tax
and the amount of the taxes and the value subject to "in-lieu of taxes" payment
and the amount of the "in-lieu of taxes" payment.
IV.
SECOND PARTY also agrees to assist the City of La Porte in the renewing of or
obtainment of contracts for properties in the districts that expire in December,
1993. Such assistance is expected to include, but is not limited to, the
identification or discovery of eligible properties, negotiation of contract
details with the property owners and obtainment of required information (legal
descriptions, maps, metes and bounds descriptions, etc).
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SECOND PARTY will maintain a complete set of files at his work site which will
contain for each property under contract, at a minimum, a copy of the executed
contract, copy of metes and bounds descriptions, copy of maps, notification of
change of address or change of owner.
V.
SECOND PARTY further agrees to cooperate with the City Administration and the
City Tax Assessor-Collector in any other area where his expertise may be
beneficial to them in fulfilling the responsibilities of their jobs.
VI.
IT IS ALSO FURTHER AGREED BY SECOND PARTY that in the event SECOND PARTY's
proposed values are protested by the owners or representatives of the property,
SECOND PARTY will at his own expense furnish expert testimony in the District
Court of Harris County, Texas to defend his proposed values.
VII.
SECOND PARTY agrees that the City of La Porte, will in no way be obligated or
indebted to said SECOND PARTY, or his agents, servants, or employees, for
salaries, expenses, materials, or other charges except only as herein
specifically otherwise provided.
VIII.
SECOND PARTY agrees that the City of La Porte, at its sole option, may cancel
this contract in the event of the death or inability of Hugh L. Landrum,
individually, to perform the personal services contemplated by this contract.
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IX.
IT IS FURTHER DISTINCTLY UNDERSTOOD AND AGREED by both parties hereto, that if
any word, phrase, sentence, paragraph, or provision of this contract shall be for
any reason declared or adjudicated to be invalid, such declaration or
adjudication shall not affect the remaining portion thereof.
x.
FOR AND IN CONSIDERATION of the skilled services, technical knowledge, and
experience of SECOND PARTY in performance of the obligations devolving upon such
PARTY hereunder; and in consideration of the information given and assistance
furnished by SECOND PARTY to the City Tax Assessor-Collector in their undertaking
to calculate Industrial District Taxes and "in-lieu of taxes" payments for
calendar years 1993, 1994, and 1995; FIRST PARTY agrees and obligates itself to
compensate SECOND PARTY by payment to SECOND PARTY, the sum of THIRTY-FIVE
THOUSAND DOLLARS ($35,000) per year for each of the calendar years 1993, 1994,
and 1995, payable in equal quarter-annual installments.
THE EXECUTION OF THIS CONTRACT is authorized by proper resolution duly adopted
by the Mayor and City Council of the City of La Porte, Texas and entered upon the
Minutes of such Council.
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EXECUTED IN SEVERAL DUPLICATE ORIGINALS by order of the Mayor and City Council
of the City of La Porte, Texas on this the 26th day of October, 1992.
City of La Porte
By
Norman Malone, Mayor
ATTEST:
City Secretary
APPROVED:
City Attorney
Hugh L. Landrum & Associates, Inc.
By
Hugh L. Landrum, President
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October 16, 1992
Mr. Robert T. Herrera
City Manager
City of La Porte
City Hall
La Porte, Texas
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Dear Bob:
I enclose draft of proposed Resolution for the October 2q, 1992,
City Council meeting. Also, I enclose copy of Ordinance :1170, which
requires sanitary sewer connections when the sewer main is within
200 feet of the property.
Please review this proposed Resolution and give me any changes.
Yours very truly
Knox w. Askins
" City Attorney
" City of La Porte
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Enclosures
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CITY OF LA PORTE
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RECEIVED
July 8, 1996
JUL 1 7 1996
CITY SECRETARY'S
OFFICE
TO:
Guy Rankin, Director of Planning
~ Cynthia Alexander, A Istant Finance Director
~ Sue Lenes, City
FROM:
John Joerns,
. Manager
SUBJECT:
Fy 90-91 Budget
Resolution 92-08
ered / Unsewered Homes
City Council passed Resolution 92-08 after construction of Project # 90-7107. This
project was the result of efforts to provide water and sanitary sewer to existing homes
/ businesses in La Porte.
This effort also resulted in City Project # 95-6101, 6" Waterline Extension Along
North "H" Street from Mockingbird to Meadowlark.
Resolution 92-08 was passed on October 26, 1992. The wording of Resolution 92-08
specifically dealt with sanitary sewer and failed to mention the upcoming waterline
project to provide city water service to various locations.
For administrative purposes, this memo is extending the policy described in
Resolution 92-08 for water service to structures which were in existence prior to
January 1, 1990, or a building permit issued prior to November 13, 1990.
I suggest that this memo of explanation be covered with appropriate staff and that it
be placed with the Resolution and other f1les that dealt with these projects.
xc: Robert T. Herrera, City Manager
Jeff Litchfield, Finance Director/Assistant City Manager
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RESOLUTION NO. 92- 08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTE,
ESTABLISHING A POLICY FOR SEWER CONNECTIONS FOR STRUCTURES WHICH
WERE IN EXISTENCE ON JANUARY 1, 1990 OR FOR WHICH A BUILDING PERMIT
WAS ISSUED PRIOR TO NOVEMBER 13, 1990; FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
section 1. The City Council of the city of La Porte, at its
regular meeting of October 12, 1992, approved a contract for the
construction of sewer main extensions, to serve certain properties
within the City of La Porte which had not previously had available
sanitary sewer service. The properties to be served with the new
sanitary sewer mains are now served by private septic tank systems.
section 2. The City Council of the City of La Porte, by
passage of this Resolution, establishes the following policy for
sanitary sewer connections to structures which were in existence
prior to January 1, 1990, or a building permit issued prior to
November 13, 1990. Any owner of property on which a structure was
in existence prior to January 1, 1990, or a building permit issued
prior to November 13, 1990, who shall connect such property to a
sanitary sewer main of the City of La Porte when such main is
available within 200 feet of such property, within ninety (90) days
from the date of written notice by the City of La Porte to said
owner to connect to said sanitary sewer main, shall be entitled to
make such sewer connection in accordance with the terms and
provisions of City of La Porte Ordinance No. 759-E, passed and
approved by the city Council of the City of La Porte on August 16,
1976. After, the ninety (90) day notice period has expired, the
current policies, ordinances, and regulations of the City pertaining
to sanitary sewer connections shall apply.
section 3. In addition, any such defined property owner
connecting to a City of La Porte sanitary sewer main within said
ninety (90) day period, may, at the option of such property owner,
pay all fees and charges for such sanitary sewer connection as
agreed upon between such defined property owner and the City Manager
or his designee, or as hereafter directed by City Council.
Such monthly installments shall be collected from such sanitary
sewer customer as an additional monthly charge on such customer's
city of La Porte water and sewer bill. The deferred payment of such
charges shall additionally be secured by a Mechanics' and
Materialmen's Lien on said property, in favor of the City of La
Porte, which shall be due and payable in full in the event of the
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RESOLUTION NO. 92- 08
PAGE 2
sale or transfer of said property.
section 4. Sanitary sewer connection fees on the defined
properties shall be calculated in accordance with the provisions of
Ordinance No. 759-E, and in accordance with policies and regulations
under Ordinance No. 759-E. Sanitary sewer connection fees for any
further development of the defined property from and after November
13, 1990, shall be in accordance with the then current version of
City of La Porte ordinances, all regulations and policies
thereunder.
section 5. This Resolution shall be effective only as to the
specific properties described herein, and, when all of such
properties have been connected to the sanitary sewer system of the
City of La Porte, this Resolution shall thereafter be null and void.
section 6. The City Council officially finds, determines,
recites and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City of La Porte, Texas for the time required by law preceding this
meeting, as required by the Open Meetings Law, Article 6252-17,
Texas Revised Civil Statutes Annotated; and that this meeting has
been open to the public as required by law at all times during which
this resolution and the subject matter thereof has been discussed,
considered and formally acted upon. The City Council further
ratifies, approves and confirms such written notice and the contents
and posting thereof.
section 7. This Resolution shall be effective immediately upon
its passage and approval.
PASSED AND APPROVED this the 26th day of October, 1992.
ATTEST:
:ry-
S'ec...u.--U-;
A~fROVED: ) . /' .
Dr:;; Ii z{/: N: :-a/
Knox W. Ask1ns, C1ty Attorney
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ORDINANCE NO.
1170
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AN ORDINANCE REQUIRING SEWER CONNECTIONS TO PROPERTY LOCATED
WITHIN TWO HUNDRED FEET OF A CI'fY SEWER, PROHIBITING SEWER CON-
NECTIONS FOR SURFACE OR RAIN WATER; PROHIBITING PIT TOILETS,
DRY CLOSETS, OR PRIVIES, EXCEPT DRY CLOSETS DURING BUILDING
CONSTRUCTION, PROHIBl'fING PRIVNfE SEWER SERVICE; PROVIDING THAT
ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE SHALL BE DEEMED
GUILTY OF A MISDEMEANOR AND UPON CONVIC'fION SHALL BE FINED IN
ANY SUM NOT MORE THAN TWO HUNDRED DOLLARS ($200.00), CONTAINING
A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH 'fHE OPEN MEETINGS
LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF.
.\
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF LA PORTE:
,'I
Section 1. Required sewer connections.
Any owner, agent or occupant of any property located within two
hundred (200) feet of any street or alley or of any lot or tract
.1, .
of land abutting upon any street or alley along which extends
any sewer or system of sewerage collection previously constructed
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or which may be hereafter constructed by the City, who shall
construct, keep, maintain, use or permit to be used upon such
property or premises any water closet, privy, sink, drain or
other receptacle of sewerage not duly connected wi th such Ci ty
sewer or sewerage collection system so that its contents' are
made to empty into such sewer or system of sewerage collection,
shall be guilty of a misdemeanor.
Section 2. Prohibited sewer connections.
.. I.
It' shall be. unlawful for any person to make or have made any
connection with the sewer .system of the City that will permit
any surface or rain water from the ground or' from the roofs of
houses to enter the sewer, either directly ~r indirectly.
Section 3. pit toilets, dry closets and privies prohibited,
exception.
It shall be unlawful for any person to construct or cause to be
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constructed any pit toilet, dry closet or privy within the City
limitsi provided, however, temporary arrangements may be made
for a dry closet during bona fide construction of a building.
Section 4. No person shall ever engage in the production,
transportation or distribution of sewer service within the City.
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Ordinance No.
1170
, Page 3.
ratifies, approves and confirms such written notice and the
contents and posting thereof.
PASSED AND APPROVED this the 3rd day of October
1979.
CITY OF LA PORTE
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CITY OF LA PORTE
INTEROFFICE MEMORANDUM
FROM: , ssistant City Manager
TO: ncil
era, City Manager
DATE: 92
SUBJECT: Resolution 92-08
Policy for Sanitary Sewer Connections
The October 26, 1992 Council Agenda includes Resolution 92-08 which establishes
a policy for sanitary sewer connection fees. The resolution as written had some areas
that needed refinement. In addition, two areas not addressed were existing
businesses and establishing a policy for further development.
Also, after discussion with the City Manager, Section 3 which described a payment
plan was removed. We feel that a resolution should not include a specific payment
plan that deals with structures which may not have sewer available for several years.
Instead, we recommend that Council further authorize the City Manager's office to
develop a payment plan and that Council endorse such a plan.
The specifics of the payment plans which were removed from Resolution 92-08 are:
a) If the total amount of all fees and charges is less
than $1,000.00, in not to exceed twelve (12) equal
monthly installments, without interest;
b) If the total amount of all fees and charges is more
than $1,000.00, in not to exceed twenty-four (24)
equal monthly installments, without interest;
This payment plan is being offered for you to consider and endorse.
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RESOLUTION NO.
92- () ~
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTE,
ESTABLISHING A POLICY FOR SEWER CONNECTIONS FOR STRUCTURES WHICH
WERE IN EXISTENCE ON JANUARY 1, 1990 OR FOR WHICH A BUILDING PERMIT
WAS ISSUED PRIOR TO NOVEMBER 13, 1990; FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council of the City of La Porte, at its
regular meeting of October 12, 1992, approved a contract for the
construction of sewer main extensions, to serve certain properties
within the City of La Porte which had not previously had available
sanitary sewer service. The properties to be served with the new
sanitary sewer mains are now served by private septic tank systems.
,
Section 2. The City Council of the City of La Porte, by
passage of this Resolution, establishes the following policy for
sanitary sewer connections to structures which were in existence
prior to January 1, 1990, or a building permit issued prior to
November 13, 1990. Any owner of property on which a structure was
in existence prior to January 1, 1990, or a building permit issued
prior to November 13, 1990, who shall connect such property to a
sanitary sewer main of the City of La Porte when such main is
available within 200 feet of such property, within ninety (90) days
from the date of written notice by the City of La Porte to said
owner to connect to said sanitary sewer main, shall be entitled to
make such sewer connection in accordance with the terms and
provisions of City of La Porte Ordinance No. 759-E, passed and
approved by the City Council of the City of La Porte on August 16,
1976. After, the ninety (90) day notice period has expired, the
current POlicies, ordinances, and regulations of the City pertaining
to sanitary sewer connections shall apply.
Section 3. In addition, any such defined property owner
connecting to a City of La Porte sanitary sewer main within said
ninety (90) day period, may, at the option of such property owner,
pay all fees and charges for such sanitary sewer connection as
agreed upon between such defined property owner and the City Manager
or his designee, or as hereafter directed by City Council.
Such monthly installments shall be collected from such sanitary
sewer customer as an additional monthly charge on such customer's
City of La Porte water and sewer bill. The deferred payment of such
charges shall additionally be secured by a Mechanics' and
Materialmen's Lien on said property, in favor of the City of La
Porte, which shall be due and payable in full in the event of the
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RESOLUTION NO. 92-
PAGE 2
sale or transfer of said property.
Section 4. Sanitary sewer connection fees on the defined
properties shall be calculated in accordance with the provisions of
Ordinance No. 759-E, and in accordance with policies and regulations
under Ordinance No. 759-$. Sanitary sewer connection fees for any
further development of the defined property from and after November
13, 1990, shall be in accordance with the then current version of
city of La Porte ordinances, all regulations and policies
thereunder.
Section 5. This Resolution shall be effective only as to the
specific properties described herein, and, when all of such
properties have been connected to the sanitary sewer system of the
City of La Porte, this Resolution shall thereafter be null and void.
section 6. The City Council officially finds, determines,
recites and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City of La Porte, Texas for the time required by law preceding this
meeting, as required by the Open Meetings Law, Article 6252-17,
Texas Revised civil statutes Annotated; and that this meeting has
been open to the public as required by law at all times during which
this resolution and the subject matter thereof has been discussed,
considered and formally acted upon. The City Council further
ratifies, approves and confirms such written notice and the contents
and posting thereof.
Section 7. This Resolution shall be effective immediately upon
its passage and approval.
PASSED AND APPROVED this the 26th day of October, 1992.
CITY OF LA PORTE
By:
Norman L. Malone, Mayor
ATTEST:
Cherie Black, City Secretary
APPROVED:
Knox W. Askins, City Attorney
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REOUEST FOR CITY COUNCIL AGENDA ITEK
Agenda Date Requested:
Requested By: C. Black
xx Report
October 26. 1992
Department:
Resolution
Administration
Ordinance
Exhibits:
SUMMARY , RECOMMENDATION
In the FY 1992-93 budget, Council authorized funds in the
reproduction/printing budget for a supplement/reproduction of the
City's Code of Ordinances. Municipal Code Corporation has handled
this function for the City since the initial codification in 1970.
An initial payment of $2500 is due October 31, 1992, with the
balance of $5400 due upon delivery. It is estimated that
completion time will be approximately four months.
Attached is a letter from Gloria Jacobs, Marketing Director,
Municipal Code Corporation, which explains the process.
This agenda request is to ask that Council approve the payment(s)
not to exceed $7900 to Municipal Code Corporation as a sole source
vendor due to the fact that they have all records and information,
for a supplement/reproduction of the city's Code of Ordinances.
Action Required by Council: Approve payment(s) to Municipal Code
Corporation as sole source vendor for supplement/reproduction of
City's Code of Ordinances.
Availability of Funds:
X General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other
Account Number: 001-600-600-602 Funds Available: X YES NO
ADD roved for City Council Aaenda
EX~,* 'T. ~
Robert T. Herrera
City Manager
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DATE
Municipal
Code
Corporation
Post Office Box 2235
1700 Capilal Circle. s.w.
Tallahassee, FL 32316
(904) 576-3171
1-800-262-CODE
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September 1, 1992
Ms. Cherie Black
City Secretary
City of La Porte
P.O. Box 1115
La Porte, TX 77572-1115
Dear Ms. Black:
It was a pleasure speaking with you recently regarding the La Porte Code of
Ordinances, and learning of the City's decision to update the Code. Please be
advised that we are proceeding with a SupplementlReproduction to include all
legislation passed to date, as well as new ordinances to be submitted up to the
time of typesetting. This process will be as follows:
I. Supplement/Reproduction of Code. We will prepare the Supplement
editorially and typeset the affected pages. Prior to final printing, we will
collate the new Supplement pages with all remaining pages of the Code
not affected by the Supplement and print SO copies of the entire Code as
required.
Since the new copies are issued as "replacements," all copies of the old
Code and Supplements will be discarded or recycled. This process
eliminates the insertion' of a voluminous Supplement into the Code volume
by the user.
The estimated cost for preparing SO complete, up-to-date "replacement"
copies of the Code is as follows:
A
Supplement No. 17 - estimated 450 pages at
$14.00 per page .............................................................
$6,300
B.
Unaffected pages - estimated 320 pages at
$5.00 per page .. ...... ............... ....................... ............. .........
$1,600
New binders for the copies may be ordered at such time as needed after
completion of the SupplementlReproduction.
The time required for completion will be approximately four (4) months.
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Ms. Cherie Black
September I, 1992
Page Two
II. Payment Schedule:
A
Octo ber 30, 1992 ................ ................... ....... ...............
$2,500
B. Balance on delivery
* * * * * *
We appreciate this opportunity to be of service to the City. Please do not
hesitate to contact us should you have any questions or desire additional
information.
Sincerely,
/1 ~7
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tt. P. J.~
Marketing Director
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ITEMS FOR AGENDA
CITY COUNCIL MEETING
OCTOBER 26, 1992
SUBJECT:
STOP SIGNS FOR MYRTLE CREEK
SIGNATURES OF COUNCILPERSONS:
1. )
2 . )
3. )
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REQUEST FOR CITY COUNCIL AGENDA ITEM
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Requested
artment:
olution
purchasina
Ordinance
Agenda Date Requested:
Exhibits:
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SUMMARY & RECOMMENDATION
The City mailed twelve (12) bid requests for the annual air
conditioning maintenance and repair contract to eight (8) local and
four (4) outside A/C contractors. Bidders were asked to submit
pricing in two areas: 1) Preventive maintenance and 2) Repair of
A/C units currently used at all City facilities.
Six (6) bids were recei ved and low bid was submi tted by Bay
Refrigeration. The preventive maintenance portion is $2,328.30
annually and is budgeted in each departmental budget having A/C
equipment.
Repair costs will be billed at $33.00 per hour labor and cost plus
30% for parts. Repairs will be paid by the department requesting
the repair. Repairs for fiscal year 1991 - 1992 were approximately
$7,600 excluding unit replacements.
Action Required by Council:
Approve awarding A/C maintenance and repair contract to Bay
Refrigeration.
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Availability of Funds:
General Fund
____ Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number:
Funds Available:
YES
No
=================================================================
ADDroved for city Council Aaenda
G<~ T. ~--'
Robert T. Herrera
City Manager
l " - '2"2 - q <....-
Date
=================================================================
DESCRIPTION
1. ANNUAL COST
2. HOURLY RATE
3. COST PLUS
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BID TABULATION - AIR CONDITIONING MAINTENANCE
BAY REFRIG FINCH BARRETT'S HVAC MECH SOUTH TEX BAY TEMP
& AIC CO AIC HEAT & AIC SERVICES MECH SERV CONTROL
$2,328.30 $3,230.00 $4,950.00 $6,594.00 $13,546.00 $29,160.00
$33.00 $35.00 $40.00 $40.00 $38.00 $40.00
%
30%
20%
20%
25%
70%
30%
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BIDDER'S LIST
SEALED BID #0503 - AIR CONDITIONING MAINTENANCE
BARRETT'S AIR CONDITIONING
P. O. BOX 748
LA PORTE, TX 77572
ATTN: TOM STRINGER
ARVELL MOORE AIC
3130 OLD HWY 146
LA PORTE, TX 77571
ATTN: ARVELL MOORE
BAY REFRIGERATION
202 E. MAIN
LA PORTE, TX 77571
AAA COASTAL AIC
324 W. MAIN
LA PORTE, TX 77571
ATTN: JEFF LUCKY
BID REQUEST ENCLOSED
BAYPORT COMPANY AIR CONDITIONING
10131 QUIET HILL
LA PORTE, TX 77571
FILTERS UNLIMITED
P. O. BOX 1367
BAYTOWN, TX 77522-1367
BID REQUEST ENCLOSED
ATTN: DAVID SNELL
FINCH'S AIR CONDITIONING
2212 LOMAX SCHOOL ROAD
LA PORTE, TX 77571
471-0259
SOUTH TX MECHANICAL SERVICE
7419 FAUNA
HOUSTON, TX 77061
ATTN: GEORGE FINCH
ATTN: MAC MCARTHUR
HVAC MECHANICAL
P.O. BOX 26682
HOUSTON, TX 77207
ROBERTS AIR CONDITIONING
10435 CARLOW LANE
LA PORTE, TX 77571
ATTN: STEVE M. COLLINGS
SE~LED BID ENCLOSED
HOFFMAN'S HEATING & AC
519 SHORE ACRES BLVD.
LA PORTE, TX 77571
SEALED BID ENCLOSED
WINGO'S AIR CONDITION
1238 CENTER STREET
DEER PARK, TX 77536
SEALED BID ENCLOSED
RE~ FOR CITY COUNCIL AGEND~
Agenda Date Requested: October
XXX Report
Department:
Public Works
Requested By: Steve Gillett
Resolution
Ordinance
Exhibits:
1. Bid Recap Sealed Bids #0504
SUMMARY & RECOMMENDATION
Advertised, sealed bids #0504 for the annual supply of Sign Materials were
opened and read on october 12, 1992. Bid requests were mailed to seventeen
(17) vendors with six (6) returning bids.
Only two (2) vendors submitted bids for all items, Vulcan Signs and
Roadrunner Traffic. All others "no-bid" five or more items. Overall low
bid meeting specifications and bidding on all items was submitted by Vulcan
Signs. Using estimated yearly quantities, this contract would cost twenty-
eight thousand, two hundred and twenty-four dollars and seventy-seven cents
($28,224.77). This represents an increase of five percent (5%) over the
prlce bid last year for these items.
Staff recommends award of bid for the supply of sign materials to Vulcan
Signs, overall low bidder meeting specifications. Adequate funds for this
contract is budgeted in the Street Maintenance Division's 1992-93 Operating
Budget.
Action Required by Council:
Award bid for the annual supply of slgn materials to Vulcan Signs, overall
low bidder meeting specifications.
Availability of Funds:
xxx
General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Funds Available: ~YES
NO
Account Number:
001-700-701-210
Approved for City Council Agenda
Q~
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Robert T. Herrera
City Manager
~
\O-Z.z..-<1z.....
DATE
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CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
OCTOBER 20, 1992
TO: STEVE GILLETT, PUBLIC WORKS DIRECTOR
FROM: SUSAN KELLEY, BUYER ~~
SUBJECT: SEALED BID #0504 - SIGN MATERIALS
Advertised, sealed bids #0504 for Sign Materials were opened
and read on October 12, 1992. Bid requests were mailed to
seventeen (17) vendors with six (6) returning bids.
Low bid meeting specifications and bidding all items is Vulcan
Signs. Using estimated yearly quantities, the cost would be
$28,224.77.
This is a 5% increase over last year's price.
Please submit your recommendation with an agenda request form
by the prescribed time before the next regular council meeting. If
there is a need to delay bringing this bid before council, please
notify me.
Attachment: Bid Tabulation
Bid List
.
BID TABULATION - SIGN MATERIALS
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VULCAN ROADRUNNER MID-OHIO NEWMAN CHAMPS US STANDARD
DESCRIPTION SIGNS TRAFFIC SIGNS SIGNS INC. SIGN
SECTION I - SHEETING, $14,803.10 $17,413.17 $14,414.09 $12,416.22 $3,378.20 NO BID
SIGN FACES, LETTERS NIB 3 ITEMS NIB 18 ITEMS NIB 67 ITEMS
SECTION II - BLANKS, $13,421.67 $15,515.51 $10,066.19 $5,875.12 NO BID $3,814.49
HARDWARE, & POSTS NIB 2 ITEMS NIB 14 ITEMS NO BID 13 ITEMS
TOTAL $28,224.77 $32,928.68 $24,480.28 $18,291. 34 $3,378.20 $3,814.49
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BIDDER'S LIST ~
SEALED BID #0504 - SIGN MATERIALS
VULCAN SIGNS
P. O. BOX 850
FOLEY, ALABAMA 36536-0850
ATTN: DAVID P. THOMPSON
SAFETY LIGHTS
6813 DIXIE DRIVE
HOUSTON, TX 77087
ATTN: DON GOINS
TRANTEX
3310 FRICK ROAD, BLDG. D
HOUSTON, TX 77086
BID REQUEST ENCLOSED
CHAMPS, INC.
P. O. BOX 68
OVERTON, TX 75684
ATTN: JOHN COHAGEN
NEWMAN TRAFFIC SIGNS
1606 6TH AVENUE S.W.
P. O. BOX 1728
JAMESTOWN, ND 58402-1728
ATTN: MARY PETERSON
QUALITY SIGNS
10205 MARKET STREET
HOUSTON, TX 77029
ATTN: DAVID RYAN
HIGHWAY SIGNS & PAINT
1200 Tappan Circle
Carrollton, TX 75006
ROADRUNNER TRAFFIC SUPPLY
P. O. BOX 122837
FT. WORTH, TX 76121
MID-OHIO MARKINGS & TRAFFIC SIGNS
P. O. Box 512
51 Benedict Avenue
Norwalk, OH 44857-0512
WINKO-MATIC SIGNAL COMPANY
7431-C DOGWOOD PARK
FORT WORTH, TX 76118
ATTN: KAYE SAMBLANET
ATTN: BILL JUBAK
SOUTHWEST SIGNAL SUPPLY
P. O. Box 125
1107 Jackson Street
South Houston, TX 77587
STODDARD ENTERPRISES
P. O. BOX 260953
1209 AVENUE N
PLANO, TX 75026-0953
THREE M (3M) TRAFFIC CONTROL
7600 EAST EASTMAN AVENUE
DENVER, CO 80231
ATTN: LAMBERT COLLINS
SEIBULITE INTERNATIONAL
3136 E. VICTORIA STREET
RANCHO DOMINGUEZ, CA 90221
ATTN: CHARLIE BOND
ATTN: GENE "BO" ALLEN
SIGNS & BLANKS, INC.
P. O. BOX 2234
AKRON, OH 44309
ATTN: PETE
MUNICIPAL SIGN COMPANY
65 PARKER ROAD
HOUSTON, TX 77076
u. S. STANDARD SIGN COMPANY
P. O. BOX 4005
TOLEDO, OH 43609
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: October 26. 1992
Requested By: Louis Ri~by ~~ Department:
Human Resources
x
Report
Resolution
Ordinance
Exhibits:
TMRS Summary
SUMMARY & RECOMMENDATION
WORKSHOP ITEM
The Texas Municipal Retirement Act has certain provisions which allow a municipality to
increase retirement benefits to current retirees and to update future benefits for current
employees.
Updated Service Credits and Annuity Increases - Updated service credits allow retirement
benefits to be calculated over the previous three years of employment allowing the projected
annuity payment to be higher. Current retirees benefit in that their annuity payments are
increased up to 70% of the change in Consumer Price Index, less any previously granted
increases.
Buy Back Provision - This provision allows employees with forfeited service from another City
to buy that service back, plus interest.
Action Required by Council:
Workshop Item - Discuss options listed above to decide which, if any, should be included in a
future Council meeting for approval.
Availability of Funds:
General Fund
_ Capital Improvement
Other
WaterlWastewater
_ General Revenue Sharing
Account Number:
Funds Available:
Yes
No
Approved for City Council Aeenda
G?~ l. ~
Robert T. Herrera
City Manager
\O-c.I-"<-
Date
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CURRENT RETIREMENT BENEFITS
The City of La Porte is a member of the Texas Municipal Retirement System (TMRS) and all
regular, full time employees contribute 7 % of their gross pay to the system and the City matches
that amount 2 to 1. In order for an employee to receive any amount of the City's contribution,
they must retire and take a monthly annuity check. Any lump sum distribution pays them only
their contributions and interest earned on same. When an employee receives a lump sum
distribution, the City's contribution for that employee is rolled back into the City's account and
evenly distributed to the remaining employees. The 7 % contribution and the 2 to 1 matching
are the maximum allowable under the TMRS Act.
The City's contribution for calendar year 1992, is 9.38% of total gross earnings, which is
approximately $59,000 per month.
The TMRS Act provides for updated service credits, annuity increases, and the buying back of
former service. Updated service credits allow retirement benefits to be calculated on the
previous three years of the employee's annual salary causing the projected annuity payments to
be higher. Employees who have already retired will benefit from the annuity increases in that
their annuity payments can be increased up to 70% of the change in the Consumer Price Index
(CPI-U), less any previously granted increases.
The buy back provision allows any employee with forfeited service (they left a TMRS city and
took a lump sum distribution) to buy that forfeited service back, plus interest. The City must
pass an ordinance and the employee must have worked for the City at least two years before
being eligible for this provision. The last ordinance passed was February 15, 1984. Any
employee with forfeited service, hired after that date, would not be eligible unless a new
ordinance is passed.
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PROPOSED RETIREMENT BENEFITS
I) The City should pass an ordinance providing for updated service credits and annuity
increases. This would benefit those retirees who are receiving a monthly annuity check and
would also show current employees that the City not only takes care of them now, but is
planning ahead for their retirement years. There is also a revision to the Act that would allow
these updated service credits and annuity increases to be automatic each year so that a new
ordinance would not have to passed on an annual basis.
The City's contribution rate for 1993 has been reduced from 9.38% to 8.80%. Adoption of the
above recommendation would decrease the rate to 8.77%. This decrease is made possible by
a new provision that allows a 25 year amortization of the additional cost. Using current payroll
figures, the City's contribution, at 8.77%, would be approximately $52,500 per month or
$630,350 per year, an annual reduction of $77,650.
Please note that although the City's monthly contribution would be reduced, the amortization
period is extended from 21 years to 25 years. Also, if the City adopts the automatic Updated
Service Credits and Annuity increases, the amortization period would return to 25 years each
year.
2) Pass a second ordinance allowing current employees to buy back former service credit. It
is unknown what cost impact this would have on the City. All eligible employees would not
necessarily be in a fmancial position to buy back forfeited service, but it would be available to
them if they so desire.
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TEXAS MUNICIPlll RETIREMENT SYSTEM 1200 NORTH It'-JTERSTATE 35
POST OFFICE BOX 2225
AUSTIN. TEXAS 78768
July 20,1992
AC 512'476-7577
Mr. Louis Rigby
Ii uman Resources ~~anager
Ci ty of LaPorte
P. O. Box 1115
LaPorte, Texas 77572
Dear Louis:
The Updated Service Credit and Annuity Increases study for the City has been completed.
Enclosed you will find the specifications used in computing the retirement and annuity
increase estimates and in calculating the City's contribution rate under the proposed plans of
Updated Service Credit and Annuity Increases. Also, we have enclosed benefit estimates for
both active employees and retirees under the various proposed plans.
In looking at the various proposed plans, you will note that under Plan 1, the City can adopt
100% Updated Service Credit, including the Updated Service Credit for 21 transfer member(s)
with unforfeited credit in other TMRS member cities. In addition, the City could adopt Plan A
under Annuity Increases, which would grant each retiree an increase equal to 70% of the
change in the Consumer Price Index, less previously granted increases. If the benefits of Plan
1 (Updated Service Credit) and Plan A (Annuity Increases) are adopted, the City's 1993
contribution rate will be 8.77% - which is less than the City's 1992 rate under the present plan;
this is due to a new 25 year period in which to amortize the additional cost.
The majority of TMRS member cities have been adopting Updated Service Credits/Annuity
Increases on an annual basis, and recent amendments to the T~\RS Act will allow TMRS cities,
beginning effective January 1, 1992, to adopt an ordinance which will provide for annual
repeating calculations of Updated Service Credits/Annuity Increases. By adopting this
ordinance, the City will not have to adopt an ordinance each year to re-authorize calculations
of these benefits, and the Updated Service Credit/Annuity Increase will remain in effect for
future years until such time as it is discontinued by an ordinance adopted by the City Council,
the City adopts a change in either the employee contribution rate or City matching ratio, or
the City is not able to fund its retirement obligations over a 2.5-year period. We feel sure that
your City will want to adopt the annual repeating calculation of Updated Service
Credits/ Annuity Increases, and we will be sending you a model ordinance in the near future.
Should you have any questions regarding the study, please feel free to contact our office. We
look forward to working with you in providing increased retirement benefits for your
employees and retirees.
Sincerely,
Eric W. Davis
Coordinator, \lember Relations
EWd/pjh
Enclosures