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Home My WebLink About1993-07-19 Special Called Meetingj • • AGENDA SPECIAL CALLED MEETING OF LA PORTE CITY COUNCIL TO BE HELD JULY 19, 1993, IN THE COUNCIL CHAMBERS OF THE CITY HALL, 604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, BEGINNING AT 6:00 P.M. Next Ord. 93-1919 Next Res. 93-09 1. CALL TO ORDER 2. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAXPAYERS WISHING TO ADDRESS COUNCIL 3. CONSIDER APPROVING AN ORDINANCE AWARDING CONTRACT FOR CONCESSIONS AT BAY FOREST GOLF COURSE (Ord. 93-1919) - L. Rigby 4. EXECUTIVE SESSION - V.A.T.S. - ARTICLES 6252-17, SECTION S(E), (F), (G), (R) - (LEGAL, LAND ACQUISITION, PERSONNEL, AND CONFERENCE(S) WITH EMPLOYEE(S) TO RECEIVE INFORMATION) 5. ADJOURNMENT If during the course of the meeting covered by this agenda the Council should determine that a closed or executive meeting or session of the Council should be held or is required in relation to an item noticed in this agenda, then such closed or executive meeting or session as authorized by TEX. REV. CIV. STAT. ANN. Art. 6252-17 (a) (Open Meetings Act) will be held by the Council at that date, hour and place given in the meeting notice or as soon after the commencement of the meeting covered by the meeting notice as the Council may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Section 2(c) through Section 2(r), inclusive of said Open Meetings Law, including, but not limited to: Section 2(d) - For the purpose of excluding witness or witnesses from a hearing during 'examination of another witness. Section 2(e) - For the purpose of a private consultation with the Council's attorney on any or all subjects or matters authorized by law. Section 2(f) - For the purpose of discussing the purchase, exchange, lease or value of real property and negotiated contracts for prospective gifts or donations. Section 2(g) - For the purpose of considering the appointment, employment evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 2(j) - To consider the deployment, or specific occasions for implementation, of security personnel or devices. Section 2(r) - For the purpose of conferring with an employee or employees of the City, for the sole purpose of receiving information from the employee or employees or to ask questions of the employee or employees; provided, however, that no discussion of public business or City policy that affects public business shall take place between the members of the City Council during the conference. i ~ MINUTES OF THE SPECIAL CALLED MEETING OF LA PORTE CITY COUNCIL JULY 19, 1993 1. The meeting was called to order by Mayor Norman Malone at 6:00 P.M. and invocation was given by Councilperson Deotis Gay. Members of City Council Present: Mayor Norman Malone, Councilpersons Mike Cooper, Bob Thrower, Bob McLaughlin, Alton Porter, Deotis Gay, Jack Maxwell and Jerry Clarke Members of Council Absent: Councilperson Guy Sutherland Members of City Staff Present: City Manager Bob Herrera, City Attorney Knox Askins, Assistant to the City Secretary Cathy DeArmond, Director of Administrative Services Louis Rigby and Golf Pro/Manager Alex Osmond. Others Present: Many citizens including Lou Lawler, Dr. Ruede Wheeler, John Black, Lonnie Johnston, Tom Gallagher, Chuck Berry and Kevin O'Brien. 2. Several citizens spoke in favor of keeping Mr. Chuck Berry as concessioner at Bay Forest Golf Course: Mr. David Brady, 1014 South 3rd Street, La Porte Mr. Tom Gallagher, 126 North 18th Street, La Porte Mr. Norman G. Block (written memo) Dr. R. Ferebee (written memo) Mr. Leonard H. Wood, 502 East Beltway 8, Pasadena Mr. Lonnie S. Johnston, 201 No 17th, La Porte (St.Clair Equip) Mr. Dan Shea, 201 North 17th, La Porte (St.Clair Equip.) Mr. Ronnie A. Morgan, 4100 Vista Road, Pasadena Ms. Lou Lawler, 1400 North 10th St., La Porte Mr. John Black, 1103 Oak Leaf, La Porte Dr. Ruede Wheeler, 3210 Bayshore Dr., La Porte 3. Consider approving an Ordinance awarding contract for concessions at Bay Forest Golf Course (Ord. 93-1919) - L. Rigby. Motion was made by Councilperson Gay to deny approving awarding contract for concessions at Bay Forest Golf Course to Kevin O'Brien and retain Mr. Chuck Berry as concessioner. Second by Councilperson Clarke. • Minutes of Special Called Meeting La Porte City Council July 19, 1993, Page 2 Louis Rigby gave staff recommendation to award contract to Mr. Kevin O'Brien for concessions at the Bay Forest Golf Course. Answered council questions. Mr. Kevin O'Brien answered council questions. Mayor Malone asked Councilperson Gay if he would consider withdrawing his motion. Councilperson Gay withdrew his motion to deny approving awarding contract for concessions at Bay Forest Golf Course to Kevin O'Brien and retain Mr. Chuck Berry as concessioner. Councilperson Clarke withdrew his second. Council proceeded with the order of business: 3. Council considered approving an ordinance awarding contract for concessions at Bay Forest Golf Course. The City Attorney read: ORDINANCE 93-1919 - AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT WITH KEVIN O'BRIEN, DOING BUSINESS AS GALVESTON CONCESSIONS AND CATERING, FOR FOOD AND BEVERAGE CONCESSIONS AT THE CITY OF LA PORTE BAY FOREST GOLF COURSE; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by .Councilperson Porter to adout Ordinance 93-1919 and reserved the opportunity to make comments. Second by Councilperson Maxwell. Motion died with a tied vote, 4 ayes and 4 nays. To be carried over to a future meeting. Ayes: Councilpersons Porter, McLaughlin, Maxwell, Thrower Nays: Councilpersons Cooper, Gay, Clarke, Malone 5. There being no further business to come before Council, the meeting was adjourned at 6:58 P.M. Res ectfully submitted, Cathy D ond, Assistant to the City Secretary Passed & Approved this the 26th day of July, i~f ~~,~1~t~GrG?~ ~~ G~ Norman L. Malone, Mayor ~ ~ • REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Requested By: Louis Rigby. Department: Administrative Services Report Resolution Ordinance Exhibits: Price Tabulation Vendor List Memorandum to City Manager Advertised, requests for proposals for concessions at Bay Forest Golf Course were mailed to eighteen (18) vendors with three (3) returning proposals: Kevin O'Brien, Chuck Berry, and John Hunter. Mr. O'Brien submitted the highest percentage (20~) of gross sales to be paid to the City. Mr. Berry proposed 12 96 and Mr. Hunter, 11 %. The current contract pays 1096. The difference in the best and second best proposed percentage would amount to $1,200 per month. Action Required by Council: Approve awarding contract for concessions at Bay Forest Golf Course to Kevin O'Brien for 2096 of gross sales. This will be a three (3) year contract with an option to renew for an additional two (2) years. Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: Funds Available: Yes No ARQroved for City Council Agenda ~c~L,..jC ~• ~R~~.--~ ~ ~ ~ ~l - X13 Robert T. Herrera Date City Manager • F :~. %z ORDINANCE NO. 93-1919 AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT WITH KEVIN O'BRIEN, DOING BUSINESS AS GALVESTON CONCESSIONS & CATERING, FOR FOOD AND BEVERAGE CONCESSIONS AT THE CITY OF LA PORTE BAY FOREST GOLF COURSE; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof. has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. - ;~. • r~ ` :1'. ORDINANCE NO. 93-1919 PAGE 2 Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 19th day of July, 1993. CITY OF LA PORTE By: Norman L. Malone, Mayor ATTEST: Sue Lenes, City Secretary APPROVED:` i Knox W. Askins, City Attorney . ~ • .~. ~f: :~: ~, Y' x!. CITY OF LA FORTE INTEROFFICE MEMORANDUM July 14, 1993 TO: Robert T. Herrera, City Manager FROM: Louis Rigby, Director of Administrative Services SUBJECT: RFP //0053 -Golf Course Concessions Requests for proposal #0053 for concessions at Bay Forest Golf Course were mailed to eighteen (18) prospective vendors with three (3) returning proposals: Kevin O'Brien, Chuck Berry, and John Hunter. The proposals were to be evaluated using the following criteria: experience, strength of financial condition, monthly percentage of gross sales proposed, price, size and content of items to be sold, equipment to be installed, ability to meet all other conditions specified, and references. Following is the experience submitted by each offeror: O'Brien - Golf Course 1 yr 3 mo* (Galveston) Other 11 yr (Tavern/Bar) 4 yr (Beach) *was recently awarded concessions at Texas City Municipal Golf Course Berry - Golf Course 10 yr 7 mo (Bay Forest, Clear Lake, Tour 18) Other 3 yr (NCO Club -Ellington) Hunter - Golf Course 0 yr Other 5 yr (Tavern w/food) 5 yr (Restaurant Mgr) Jeff Litchfield reviewed the financial statements submitted and all three appear to be financially sound. O'Brien proposed the highest percentage to be paid to the City at 2096 of gross sales. Berry proposed 129b and Hunter proposed 1196. Mr. Berry is currently paying the City 1096. Gross sales over the past nine (9) months have averaged 515,000. The 89b difference between O'Brien and Berry would amount to X1,200 per month. • ~' • Food prices (attached) are competitive with Hunter's prices being the lowest for most items. Drink prices vary with Hunter having the higher prices for beer, wine, and mixed drinks. O'Brien and Hunter indicated they have sufficient equipment to be installed for service. Mr. Berry stated that if he did not get the contract, he would offer for sale his installed equipment to the new tenant. It would be difficult to gauge Mr. O'Brien's or Mr. Hunter's ability to meet all other conditions specified until after they had been in operation at the golf course. Each indicated that all other conditions would be met in accordance with the proposal. Alex Osmond met with the Golf Pro and Director of Golf at Galveston Municipal Golf Course regarding Mr. O'Brien's abilities. They said that he had been at Galveston a little over a year and while his services were adequate, revenues generated would be smaller than the operation at Bay Forest. They also indicated that he did not hold a mixed beverage permit at the golf course. Mr. O'Brien does have a mixed beverage permit for his other business located in Dickinson, Chumley's Tavern. ' • ~ • HAMBURGER 2.85 2.80 2.25 CHEESEBURGER 2.95 2.95 2.50 HOT DOG 1.80 1.80 1.25 COLD SANDWICH 2.95 2.95 1.95 FRENCH FRIES 1.50 1.50 1.25 CHIPS .79 .55 .70 CANDY .79 .65 .75 BREAKFAST 2.00 3.95 3.99 COFFEE .75 ,75 ,75 TEA .79 .75 .75 SODAS .75, 1.00 .75, 1.00 .75 BEER 1.50 1.35 1.50 WINE 2.50 1.75 1.50 MIXED (BAR) 3.00 2.75 2.25 MIXED (CALL) 3.50 2.50 2.75 FRUIT JUICE .79 .75 .75 Y^:: PRICE TABULATION -GOLF COURSE CONCESSIONS - RFP #0053 ' R BERRY HUNTER PERCENTAGE PAID TO CITY 20% 12°~ 11 °~ • CONCESSIONS - BAY FOREST GOLF COURSE SEALED BID # R.F.P. # BIDDER'S LIST FA~RLANES - SPENCER SQUARE SONNY'S HAPPY CAJUN CAFE 3650 SPENCER HIGHWAY P.O. BOX 2094 PASADENA, TX 77504 LA PORTS, TX 77571 941-3700 470-9380 ATTN: TERRY HANN ATTN: SONNY PAYNE FAIRLANE 10944 HEAVER DAM ROAD HUNT VALLEY, MARYLAND 21030-2252 410-771-3800 SEALED BID ENCLOSED VICKERS INN RESTAURANT 122 SOUTH 1ST STREET LA PORTS, TX 77571 471-6505 ATTN: TOM BARRETT CLEAR LAKE GOLF COURSE 1202 RESEDA HOUSTON, TX 77062 488-0252 JERRY HONZA LOPEZ MANAGEMENT 8205 NORTH BAYOU DRIVE HOUSTON, TX 77017 649-8089 ATTN: ART LOPEZ TORTILLA'S MEXICAN RESTAURANT 9602 SPENCER HIGHWAY LA PORTS, TX 77571 479-1710 ATTN: ALBERTO MARTINEZ EPIC SPECIAL EVENTS P.O. BOX 1006 HOUSTON, TX 77521 ATTN: DAVE SMALLEY ANGELO'S FLYING PIZZA 9606-D SPENCER HIGHWAY LA PORTS, TX 77571 930-1911 ATTN: TRUMAN EL TORO MEXICAN REST. 616 WEST MAIN STREET LA PORTS, TX 77571 471-2505 ATTN: EUGENE YBARRA MARIO'S PIZZA 1128 SOUTH BROADWAY LA PORTS, TX 77571 470-6001 SEALED BID ENCLOSED TWO CAJUNS CAFE 10003 SPENCER HIGHWAY LA PORTS, TX 77571 470-8282 ATTN: BILL FONTENOT • &- ~. ~~: s. £• :~ LAS HADAS RESTAURANT LENOX BBQUE & CATERING 204 WEST FAIRMONT PARKWAY - P.O. BOX 9384 LA PORTE, TX 77571 HOUSTON, TX 77011 471-0538 926-2649 ATTN: JESSE GARCIA SEALED BID ENCLOSED CATER BY LYNETTE / OLD HICKORY STICK INN ON THE TOUR 1102 EAST FAYLE ROAD 3102 FM 1960 EAST BAYTOWN, TX 77520 HUMBLE, TX 77338 422-5218 540-3505 ATTN: LYNETTE JOHNSON ATTN: CHUCK BERRY GALVESTON CONCESSIONS ~C CATERING THIRST PALOR 13225 4 1/2 STREET 9333 GULF FREEWAY SANTA FE, TX 77510 HOUSTON, TX 77017 943-2318 ATTN: KEVIN O'BRIEN ATTN: JOHN HUNTER ARA C/O LA PORTE INDEPENDENT SCHOOL DISTRICT 301 EAST FAIRMONT PARKWAY LA PORTE, TX 77571 ATTN: MARGRET BORDEN