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HomeMy WebLinkAbout1993-08-23 Budget Workshop and Regular MeetingAGENDA BUDGET WORKSHOP AND REGULAR MEETING AND OF LA PORTE CITY COUNCIL TO BE HELD AUGUST 23, 1993, IN THE COUNCIL CHAMBERS OF THE CITY HALL, 604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, BEGINNING AT 6:00 P.M Next Ord. 93-1923 Next Res. 93-10 1. CALL TO ORDER 2. INVOCATION BY COUNCILPERSON THROWER 3. CONSIDER APPROVING MINUTES OF PUBLIC HEARING AND REGULAR MEETING AUGUST 9, 1993 4. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCIL S. REPORT ON BAYFRONT MASTER PLAN - C. Harrington 6. CONSIDER APPROVING AN ORDINANCE GRANTING A WINE AND BEER RETAILERS PERMIT TO MARIO'S PIZZA (Ord. 1000-FF) - K. Askins 7. CONSIDER APPROVING AN ORDINANCE ADOPTING AN AMENDMENT TO PERSONNEL POLICY MANUAL, CHAPTER 3, SECTION 81 "NEPOTISM" (Ord. 93-1923) - L. Rigby S. CONSIDER APPROVING AN ORDINANCE ADOPTING AN AMENDMENT TO PERSONNEL POLICY MANUAL, CHAPTER 6, SECTION 14, "FAMILY/MEDICAL LEAVE" (Ord. 93-1924) - L. Rigby 9. CONSIDER APPROVING AN ORDINANCE AMENDING ORDINANCE 93-1911 AUTHORIZING THE MAYOR TO SIGN THE 1994-1996 COMMUNITY DEVELOPMENT CO-OPERATIVE AGREEMENT BETWEEN THE CITY OF LA PORTE AND HARRIS COUNTY (Ord. 93-1911-A) - C. Harrington 10. CONSIDER APPOINTING A VOTING DELEGATE AND AN ALTERNATE VOTING DELEGATE TO NATIONAL LEAGUE OF CITIES ANNUAL CONGRESS OF CITIES BUSINESS MEETING 11. CONSENT AGENDA - ANY ITEM MAY BE REMOVED BY A COUNCILPERSON FOR DISCUSSION A. CONSIDER AWARDING A BID FOR THE PURCHASE OF LIQUID BLEACH - B. Clark B. CONSIDER AWARDING A BID FOR THE PURCHASE OF FIREFIGHTERS PROTECTIVE CLOTHING - C. Dunham C. CONSIDER REJECTING BIDS AND REBID CIP PROJECT #93-2202 FOR CITY HALL ROOF REPLACEMENT - C. Harrington 12. ADMINISTRATIVE REPORTS 13. COUNCIL ACTION 14. EXECUTIVE SESSION - V.A.T.S. - ARTICLES 6252-17, SECTION 2(E), (F), (G), (R), - (LEGAL, LAND ACQUISITION, PERSONNEL, AND CONFERENCE(S) WITH EMPLOYEES) TO RECEIVE INFORMATION 15. BUDGET WORKSHOP OPEN WORKSHOP MEETING A. GENERAL OVERVIEW BY CITY MANAGER ON ALL FUNDS 0 0 B. EXECUTIVE SESSION - V.A.T.S. - ARTICLES 6252-17, SECTION 2(E), (F), (G), (R), - ( LEGAL, LAND ACQUISITION, PERSONNEL, AND CONFERENCE(S) WITH EMPLOYEE(S) TO RECEIVE INFORMATION A. SECTION 2(G) - PERSONNEL C. CLOSE WORKSHOP SESSION 16. ADJOURNMENT If during the course of the meeting covered by this agenda the Council should determine that a closed or executive meeting or session of the Council should be held or is required in relation to an item noticed in this agenda, then such closed or executive meeting or session as authorized by TEX. REV. CIV. STAT. ANN. Art. 6252-17(a) (Open Meetings Act) will be held by the Council at that date, hour and place given in the meeting notice or as soon after the commencement of the meeting covered by the meeting notice as the Council may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Section 2(c) through Section 2(r), inclusive of said open Meetings Law, including, but not limited to: Section 2(d) - For the purpose of excluding witness or witnesses from a hearing during examination of another witness. Section 2(e) - For the purpose of a private consultation with the Council's attorney on any or all subjects or matters authorized by law. Section 2(f) - For the purpose of discussing the purchase, exchange, lease or value of real property and negotiated contracts for prospective gifts or donations. Section 2(g) - For the purpose of considering the appointment, employment evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 2(j) - To consider the deployment, or specific occasions for implementation, of security personnel or devices. Section 2(r) - For the purpose of conferring with an employee or employees of the City, for the sole purpose of receiving information from the employee or employees or to ask questions of the employee or employees; provided, however, that no discussion of public business or City policy that affects public business shall take place between the members of the City Council during the conference. 0 0 MINUTES BUDGET WORKSHOP AND REGULAR MEETING LA PORTE CITY COUNCIL AUGUST 23, 1993 1. The meeting was called to order by Mayor Norman Malone at 6:00 P. M. Members of City Council Present: Mayor Norman Malone, Councilpersons Guy Sutherland, Mike Cooper, Bob Thrower, Bob McLaughlin, Alton Porter, Deotis Gay, Jack Maxwell, Jerry Clarke Members of City Council Absent: None Members of City Staff Present: City Manager Bob Herrera, City Attorney Knox Askins, City Secretary Sue Lenes, Assistant City Manager John Joerns, Police Chief Bobby Powell, Fire Chief Joe Sease, Director of Finance Jeff Litchfield, Director of Administrative Services Louis Rigby, Director of Planning Chuck Harrington, Acting Director of Parks and Recreation Bert Clark, Assistant Fire Chief Champ Dunham, Buyer Susan Kelley Director Public Works Steve Gillett Others Present: Three Citizens were present. 2. The invocation was given by Councilperson Thrower. 3. Council considered approving minutes of Public Hearing and Regular Meeting August 9, 1993. Motion was made by Councilperson McLaughlin to approve the minutes of August 9 as presented. Second by Councilperson Sutherland. The motion carried, 9 ayes, 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 4. Mrs. Lou Lawler invited Council to the annual Barbours Cut Seafarers Center Golf Tournament to be held on Tuesday, September 28, 1993 at the Bay Forest Golf Course. Mrs. Lawler reminded Council in the past they have acted as valet service on the day of the tournament and she asked Council if they would do so again. She recommended that her District Councilperson Deotis Gay be in charge of the valet service and let him "pop the whip". r: Minutes, Budget Workshop Regular Meeting La Porte August 23, 1993, Page 2 and City Council 5. Chuck Harrington presented a general overview of some of the planning efforts and goals of potential development projects in the Bayfront Master Plan. Visual aids such as Land Parcel Analysis, Development Opportunities and Constraints, and the Illustrative Detail Plan were presented for Council and public review. Mr. Harrington stated the consultants for this project will present the preliminary plan at a Town Hall Meeting at City Hall on Tuesday, August 31st at 7:00 P.M. After this meeting the consultant will put together a full plan and bring it back to Council at the first available meeting in September. 6. Council considered approving an ordinance granting a wine and beer retailers permit to Mario's Pizza. City Attorney read: ORDINANCE NO. 1000-FF - AN ORDINANCE AMENDING ORDINANCE NO. 1000 OF THE CITY OF LA PORTE, TEXAS DESIGNATING THE AREAS WHERE BEER FOR CONSUMPTION ON PREMISES MAY BE SOLD AND PROHIBITING THE SALE ELSEWHERE; PROVIDING FOR HOURS OF OPENING AND CLOSING; DEFINING SOURCE OF AUTHORITY; PROVIDING A SAVINGS CLAUSE; PROVIDING THAT NO LICENSE SHALL BE ISSUED EXCEPT FOR THE AREAS HEREIN DESIGNATED; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Clarke to adopt Ordinance 1000-FF as read by the City Attorney. Second by Councilperson Thrower. The motion carried, 8 ayes and 1 nay. Ayes: Councilpersons Sutherland, Cooper, Thrower, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: Councilperson McLaughlin 7. Council considered approving an ordinance adopting an amendment to Personnel Policy Manual, Chapter 3, Section 8, "Nepotism". City Attorney read: ORDINANCE 93-1923 - AN ORDINANCE ADOPTING AN AMENDMENT TO CHAPTER 3, SECTION 8, "NEPOTISM", OF THE CITY OF LA PORTE PERSONNEL POLICY MANUAL DATED JANUARY 1, 1992; PROVIDING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Sutherland to adopt Ordinance 93-1923 as read by the City Attorney. Second by Councilperson Cooper. The motion carried, 9 ayes and 0 nays. • • Minutes, Budget Workshop Regular Meeting La Porte August 23, 1993, Page 3 and City Council Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 8. Council considered approving an ordinance adopting an amendment to Personnel Policy Manual, Chapter 6, Section 14, "Family/Medical Leave". Motion was made by Councilperson Clarke to table this item until Council can review further. Second by Councilperson Thrower. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 9. Council considered approving an ordinance amending ordinance 93-1911 authorizing the Mayor to sign the 1994-1996 Community Development Co-operative Agreement between the City and Harris County. with Harris County. Second by Councilperson Gay. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 10. Council considered appointing a voting delegate and an alternate voting delegate to Nation League of Cities annual congress of cities business meeting. Motion was made by Councilperson Thrower to reappoint Councilperson Gay as delegate and Councilperson Maxwell as alternate delegate to the 1993 National League of Cities annual congress of cities business meeting. Second by Councilperson Sutherland. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None • • Minutes, Budget Workshop and Regular Meeting La Porte City Council August 23, 1993, Page 4 11. Consent Agenda - Council considered awarding bids as follows: (A) Consider awarding a bid for the purchase of liquid bleach; (B) Consider awarding a bid for the purchase of firefighters protective clothing; (C) Consider rejecting bids and rebid CIP Project 193-2202 for City Hall roof replacement. Councilperson McLaughlin requested that item (A) be pulled for discussion. Councilpersons Porter and Maxwell requested discussion on item (B). After discussion of these items, motion was made by Councilperson Clarke to approve the consent agenda as presented. Second by Councilperson Sutherland. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 12. Administrative Reports: City Manager Bob Herrera reported the promotion with -in of Mark Lewis to the position of Chief Building Official leaving a vacancy in the Inspection Department. Mr. Herrera stated he had visited with Councilperson Thrower and as a result Councilperson Thrower has visited with Mayor Malone asking that he be allowed to present a video tape to City Council during Council Action tonight. 13. Councilperson Thrower showed a video to Council and public regarding the state of some of the sidewalks in District 3. Councilpersons Sutherland, Thrower, McLaughlin, Gay and Mayor brought items before Council. 14. There was no Executive Session held. There being no further business to come before Council, the regular meeting was adjourned at 7:05 P.M. Council took a break and left the council table at 7:05 P.M. Council returned to the table at 7:19 P.M. 0 • Minutes, Budget Workshop and Regular Meeting La Porte City Council August 23, 1993, Page 5 15. Budget Workshop was opened at 7:20 P.M. An overview of FY 1993-94 budget was held. There was no Executive Session Held The Budget Workshop adjourned at 9:10 Respectfully submitted, Sue Lenes, City Secretary Passed & Approved this the 13th day of September, 1993 INN an L. Malone Mayor � • l 6 REQUEST FOR CITY COUNCIL AGEN2A ITEM Agenda Date Requested: August 23, 1993 Requested By: Knox Askins Department: Legal Report Resolution XXX Ordinance Exhibits: Ordinance 1000-FF Application from Salvatore Ruggieri for Wine & Beer Retailer's Permit for Mario's Pizza at 1128 S. Broadway. SUNIMY & RECOMMENDATION An application for a wine and beer on -premise permit has been received form Salvatore Ruggieri for Mario's Pizza located at 1128 South Broadway in La Porte. (Lots Fifteen (15), Sixteen (16) and Seventeen (17), Block Eleven Hundred Nine (1109), Town of La Porte, Harris County, Texas. All City criteria have been met, and the restaurant is presently opened for business. Staff recommends the ordinance granting a wine and beer retailer's permit be approved. Action Required by Council: Adopt Ordinance 1000-FF Reject Ordinance 1000-FF Availability of Funds: N/A General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: Funds Available: YES _ NO ARRroved fox..qQity Council Agenda ZY&OL —_ X� �? Robert rrera DATE City M a r ORDINANCE NO. 1000-FP AN ORDINANCE AMENDING ORDINANCE NO. 1000 OF THE CITY OF LA PORTE, TEXAS, DESIGNATING THE AREAS WHERE BEER FOR CONSUMPTION ON PREMISES MAY BE SOLD AND PROHIBITING THE SALE ELSEWHERE; PROVIDING FOR HOURS OF OPENING AND CLOSING; DEFINING SOURCE OF AUTHORITY; PROVIDING A SAVINGS CLAUSE; PROVIDING THAT NO LICENSE SHALL BE ISSUED EXCEPT FOR THE AREAS HEREIN DESIGNATED; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the City of La Porte desires to regulate the sale of beer and prescribe the hours when it may be sold, for consumption on premises in accord with provisions of Texas Codes Annotated, Alcoholic Beverage Code, Chapter 105, Section 105.05 and Section 105.06; and in accord with the provisions of Texas Codes Annotated, Alcoholic Beverage Code, Chapter 109, Subchapter C, Section 109.31 et seq; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. DEFINITIONS: Restaurant: A building or portion of a building, not operated as a dining room in connection with a hotel or boarding hotel, where the primary business is the on -premises sale of prepared food, with adequate kitchen facilities for the preparation of the food to be sold, the adequacy of said kitchen facilities to be based upon the seating capacity of the restaurant and the type of menu offered, and where alcoholic beverages may be sold under the following conditions: (1) At least sixty-five percent (65%) of the gross income shall be derived from the sale of prepared food. (2) Any outside entrances, outside separate identification, outside signs or other advertising shall not use any of the words "bar," "tavern," "lounge," "ice house," or "beer," or any word of like import, to identify the business. (3) Beer shall be served as a beverage only in connection with the service of prepared food to a customer. (4) Whenever the building official on the basis of a sworn complaint from any credible person determines that a violation of this section exists, he may require any person serving alcoholic beverages as an incidental use to provide the City, within thirty (30) days of notification, a verified audit for each of the preceding four (4) calendar quarters, showing the gross income derived from the sale of alcoholic beverages and the gross income ORDINANCE NO. 1000-FF PAGE 2 derived from the sale of food. Such verified audit shall be supported by copies of licensee's invoices and cancelled checks to substantiate its beer and food purchases. No more than two (2) audits per year shall be required. Section 2. In addition to the locations specified in Section 1 of Ordinance No. 1000 of the City of La Porte, passed and approved by the City Commission of the City of La Porte on August 19, 1974, the sale of beer and wine shall also be permitted during the hours set by the general laws of the State of Texas, consistent with Texas Codes Annotated, Alcoholic Beverage Code, Chapter 105, Sections 105.05 and 105.06, at the following location by a retailer selling beer and wine for consumption on premises, to -wit: STREET ADDRESS OF PROPERTY: 1128 South Broadway, LaPorte, Harris County, Texas 77571 LEGAL DESCRIPTION OF PROPERTY: Lots Fifteen (15), Sixteen (16) and Seventeen (17), Block Eleven Hundred Nine (1109), Town of La Porte, Harris County, Texas. NAME OF APPLICANT: Salvatore Ruggieri ADDRESS OF APPLICANT: 1901 Hartt Baytown, TX 77520 TRADE OR BUSINESS NAME OF RESTAURANT BUSINESS: Mario's Pizza Section 3. Except and to the extent amended hereby, Ordinance No. 1000 shall remain in full force and effect. Section 4. This ordinance shall constitute a permit for the operation of a restaurant, as above defined, at the above location, which permit shall be personal to the applicant, and non -transfer- able, and shall be further conditioned that the permittee shall comply with the provisions of the Texas Alcoholic Beverage Code, and all other applicable federal, state, and local laws and ordinances, including other provisions of this ordinance. • u ORDINANCE NO. 1000-FF PAGE 3 Section 5. It is expressly provided that this ordinance is not an attempt to create a zoning district or comprehensive zoning as authorized by Vernon's Texas Codes Annotated, Local Government Code, State of Texas, but rather is to designate that area wherein beer for consumption on premises may be sold in accordance with the Authority granted by the Texas Codes Annotated, Alcoholic Beverage Code, State of Texas. Section 6. Hereafter no license for the sale of beer for consumption on premises where sold shall be issued or approved, save and except the areas designated in Ordinance No. 1000 of the City of La Porte, Harris County, Texas, and amendments thereto. Section 7. All rights or remedies of the City of La Porte, Texas, are expressly saved as to any and all violations of Ordinance No. 1000 or any amendments thereto, or any other ordinance, statute, or code, that permits and regulates the subject matter of this Ordinance, that have accrued at the time of the effective date of this Ordinance; and as to such accrued violation, any court shall have all the powers that existed prior to the effective date of this Ordinance. Section S. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this Ordinance. Section 9. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as ORDINANCE NO. 1000-FF PAGE 4 required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 10. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 23rd day of August, 1993. CITY OF LA PORTE BY drman LL Malone, 'Mayor ATTEST: 9-ueLenlis, City Secretary APPR9,V�D : _ Knox W. As ins,y City Attorney 509-5?-I9J8 IF ANY QUESTION BELOW IS ANSWERED 'YE5,' A I I AUM AUUI I IUNAL I'Al7C UIV INN vvmrt•c I c 1V4rvm1-1^, ivy. CONCERNING THE QUESTION. 4, Has, any Ilcense.or p9mi covering the premises herein sought to m Iicen>ted`been cance0ed for cause *.= during the preceding s6ctrwnthsfor violation of the Texas Akohoric Beverage Coded "' ❑YES C1 No 15.° Is any 'person r►amed;in question 6, 7b or 7c indebted to the 3tataofTexas for any tazes;fees, or ; penalties Ievfed by theexas Alcoholic Beverage COde? ' YES 7C " p 16.Has any person named.in question 6, 7b or 7c or, any person with whom they are residentially domiciled had a permit or license which has been cancelled within 12 months jmrttediatety preceding the Min of, this application? ❑ YEs 117. 'Is there a criminal.complaint or a hearing before the Alcoholic BeverageCommission pending against L! N O i ,- either the applicant or any employee in which he is charged'with the violation of any provision. of the ❑Yes r-� Texas Alcoholic Beverage Code? , . ' . I+ o Ia..: Hasany person named In question 6.7b or 7c been finally convicted for the vwlation of any provision of.,I, . the Texas Alcoholic Beverage Code within two years Immediately preceding the tiling of'this" " 2 pliCaiiOrt? wj " .. ❑ YES'' N O 9. Does any person -named in question 6 or 7 have any interest in an establishment authorized to sell distilled SpIfItS?, . "_ . L I YES . 71�N O 20. Is any person engaged in the business of selling distilled spirits financially interested in the business to be conducted under this permit or license? ❑ YES 7714 o 121. Does -.any person indicated in question 6 or 7 have any interest In the business or premises of a manufacturer or distributor of beer? -YES Z N O 122 Is any person named to question 6 or 7 residentially domiciled with any person who has any financial interest in any establishment. engaged in selling distilled spirits? : 13 YES ZN o 123. Has the applicant been financially assisted in any way or promised assistance in acquiring the premises, fatufes. supplies or permit by any distiller, wholesale liquor dealer. brewer, manufacturer of "or ❑ �N beer or wine, wine battler. beer distributor or by the agent, empCayee* officer director thereof? YEs o ;24. Does the applicant have the following at his premises: "{a) adequate building `. YEs n❑n N o (b) running water ES' , L: N O ❑ �C) Separate ioi�tSfOr male andfemale? 4v YES NO (IMPORTANT'' —if answer fo any part of the question ls'NO•, please attach a detailed statemeri of explanation:) w A r 25a. Does the applicant own and operate a hotel business at the location for which this application Es filed? ❑ YES r� . yu NO If so, state name of hotel,! h Are the premises as Cnc6 you must answer ithin 300 feet of a to 1 0 0 7 Agenda Date Rc Requested By: REQUEST FOR CITY COUNCIL AGENDA ITEM Report Exhibits: Ordinance )epartment: Human Resources Resolution X Ordinance ej "V _I , a MWIM 114 0 X11 UV_Ia D I �I1 YA KIM City Council requested that staff review the City's current nepotism policy and recommend changes. After reviewing policies of surrounding cities, staff recommends the following changes which are incorporated in the attached ordinance: 1. Nepotism will not apply to volunteer firefighters or reserve police officers. 2. No employee may supervise or be supervised by a member of their immediate family. In addition, two or more members of an immediate family shall not report to the same supervisor. 3. Immediate family shall include unmarried domestic partners. Action Required by Council: Adopt ordinance amending Chapter 3, Section 8, "Nepotism", of the City of La Porte Personnel Policy Manual. Availability of Funds: General Fund Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number: Funds Available: Yes No Approved for City Council Agenda 1 r'. RO errera 'ty anger Da ORDINANCE NO. 93-1923 AN ORDINANCE ADOPTING AN AMENDMENT TO CHAPTER 31 SECTION 8, "NEPOTISM", OF THE CITY OF LA PORTE PERSONNEL POLICY MANUAL DATED JANUARY 1, 1992; PROVIDING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. Chapter 3, Section 8, "Nepotism" of the City of La Porte Personnel Policy Manual dated January 1, 1992, is hereby amended, and shall hereafter read as follows, to -wit: "SECTION 8 - NEPOTISM This section shall apply only to City employees as defined in Chapter 3, Section 2, hereof. This section shall not apply to reserve police officers and volunteer fire fighters who are not otherwise employed as regular full-time employees of the City. No employee may directly or indirectly supervise or be supervised by a City employee who is a member of his or her immediate family. For purposes of this Section only, "immediate family" includes husband, wife, unmarried domestic partner, son, daughter, step -children, father, mother, step- father, step -mother, brother, sister, father-in-law, mother- in-law, brother-in-law, sister-in-law, grandfather, grandmother, grandson, granddaughter, son-in-law, daughter- in-law, aunt, uncle, nephew and niece. In addition, two or more members of an immediate family shall not report to the same divisional supervisor. In the event that such immediate family or cohabitation relationship places two City employees in violation of this policy, each employee must report the matter immediately to his department director and to the Human Resources Department. The department director shall first determine if one or both of the employees can be reassigned within the department in a manner which would not violate this section. If such reassignment within the department is not possible, both employees shall be consulted and the two employees, jointly, shall make the decision as to which one shall leave City employment, or transfer to a different City department, if possible. If the two employees fail to make an election within thirty calendar days, the City Manager shall make the decision as to which one shall leave City employment, which decision shall be binding and final. • • ORDINANCE NO. 93- 1923 PAGE 2 The City Manager may apply this nepotism prohibition in other organizational relationships when failure to do so would be detrimental to the City. In addition, the City Manager may, during emergencies or unforeseen circumstances, temporarily waive and suspend the provisions of this Section. No person related, within the second degree by affinity, or within the third degree by consanguinity, to the Mayor or any Councilperson or to the City Manager shall be employed or appointed to any office, position, or clerkship of the City. This prohibition shall not apply, however, to any person who shall have been employed for two (2) years or more by the City at the time of the election or appointment of the officer to whom. he is related. (City Charter Article VIII, Section 8.02(c)." Section 2. If any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of this ordinance or amendment of the City of La Porte Personnel Policy Manual hereby adopted, shall for any reason, be held invalid, such invalidity shall not affect the remaining portions of this Ordinance, or said Personnel Policy Manual, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase or clause, or part thereof, may be declared invalid. Section 3. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to ORDINANCE NO. 93- 1923 PAGE 3 the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 4. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 23rd day of August, 1993. CITY OF LA PORTE By:�� Norman L. Malo e, Mayor ATTEST: Sue Lenes, City Secretary APP D: Knox W. As ins, City Attorney �- I NO am Agenda Date Re Requested By: REQUEST FOR CITY COUNCIL AGENDA ITEM Report I Resolution X Ordinance Exhibits: Ordinance SUMMARY & RECOMMENDATION On February 5, 1993, President Clinton signed into law the "Family and Medical Leave Act of 1993". The law requires employers with 50 or more employees to offer its workers up to twelve (12) weeks of unpaid leave for family medical emergencies or the birth or adoption of a child. This law went into effect August 5, 1993. The attached ordinance amends the City's Personnel Policy Manual and allows all full time, regular employees to take up to 12 weeks because of the birth or adoption of a child (whether that employee is the mother or father), or if his or her spouse, child or parent suffers a serious illness. The employee will be required to use any accrued vacation leave balance first and the remainder of the 12 weeks shall be with no pay. In addition, an employee is entitled to a leave if his or her own medical condition prevents the employee from working. The employee will be required to use any accrued sick leave balance first and the remainder of the 12 weeks shall be with no pay. On returning from leave, the employee will be allowed to return to their old job, or to a job with comparable pay and benefits. Action Required by Council: Adopt ordinance amending Chapter 6, adding Section 14, "Family/Medical Leave", of the City of La Porte Personnel Policy Manual. Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: Funds Available: Yes No Approved for City Council Agenda Ro .Herrera anager Date f 0 0 AUEST FOR CITY COUNCIL AGE& ITEM Agenda Date Requested: August 23, 1993 Requested By: Charles Harrinaton Department: Planning X Report Exhibits: 1. Letter from Harris County 2. Amendment to Agreement 3. Ordinance Summary Resolution X Ordinance SUMMARY & RECOMMENDATION On May 24, 1993, the City Council approved an ordinance authorizing an agreement between La Porte and Harris County for the inclusion of the City of La Porte population with Harris County for applying for Community Development Block Grant Funds from the U.S. Department of Housing and Urban Development (HUD). On August 5, HUD notified Harris County that the agreements need to be amended to include the words "to complete the funded activities" in Article V, Section (1). In order to accomplish this change, additional authorization is required to allow the Mayor to sign the amended agreement. Recommendation The staff recommends that the Council approve an ordinance authorizing the Mayor to sign the amended agreement between Harris County and the City of La Porte. Action Required by Council: Approve Ordinance 934411 Ii- authorizing the Mayor to sign an amendment to the agreement between the City of La Porte and Harris County for the inclusion of the City of La Porte population with Harris County for the purpose of applications to the U.S. Department of Housing and Urban Development for funding for the Community Development Block Grant Program and the Home Investment Partnership Program. Availability of Funds: N/A General Fund Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number: Funds Available: YES NO Approved for City Council Agenda City • 0 AMENDMENT TO AGREEMENT THE STATE OF TEXAS § COUNTY OF HARRIS § 42,990 This Amendment to Agreement, made and entered into by and between HARRIS COUNTY, a body corporate and politic under the laws of the State of Texas, hereinafter sometimes referred to as "County," and THE CITY OF LA PORTE, a municipal corporation under the laws of the State of Texas, hereinafter sometimes referred to as the "City," to amend the Agreement previously entered into by said parties in the following respect: WHEREAS, said Agreement contained the following paragraph at Article V, section (1): "This Agreement shall remain in full force and effect for the following period: (1) During the entire urban qualification funding period for Fiscal Years 1994-96 and for such additional time as may be required for the expenditure of CDBG and HOME funds granted to the County for such period, as well as any income received with respect to such period. The City acknowledges that it has been advised and is aware that federal regulations applicable to the Grant Applications do not permit the County to allow the City to withdraw from this Agreement or otherwise terminate this Agreement at any time during this period, unless the County fails to receive a grant for any year during such period." WHEREAS, the undersigned parties desire to amend the Agreement to read as follows: "This Agreement shall remain in full force and effect for the following period: (1) During the entire urban qualification funding period for Fiscal Years 1994-96 and for such additional time as may be required to complete the funded activities and to expend the CDBG and HOME funds and income received by the County for such period. The City acknowledges that it has been advised and is aware that federal regulations applicable to the Grant Applications do not permit the County to allow the City to withdraw from this Agreement or otherwise terminate this Agreement at any time during this period, unless the County fails to receive a grant for any year during such period." The Agreement is hereby amended respects the Agreement shall remain Agreement shall be of no force and executed by both parties hereto and parties hereto on the forms set forth as stated above. In all other the same. This Amendment to effect unless certified by below. and until it is counsel for all IN WITNESS WHEREOF this instrument in duplicate originals, has been executed by the parties hereto as follows: a. It has been executed on) behalf of Harris County on the �"._�; day of 1993, by the County Judge of Harris Co my pursuant to an order of the Commissioners Court of Harris County authorizing such execution; b. It has been executed on behalf of the City of La Porte on the Zj,_s . day of , , , 1993, by its Mayor and attested y its City Secretary, pursuant to ordinance of the City Council of the City authorizing such execution. ATTEST: By City Secretary HARRIS COUNTY By J IND AY unty Judge CITY OF LA PORTE By/ Mayor K CERTIFICATE OF CITY ATTORNEY I have examined the foregoing Amendment to Agreement, and as City Attorney of the City named therein, I certify that the terms and provisions of the foregoing Amendment are fully authorized under State and local law applicable to the City (including but not limited to the City's Charter and Ordinances). Date City Attorney CERTIFICATE OF COUNTY ATTORNEY, HARRIS COUNTY, TEXAS I have examined the foregoing Amendment to Agreement, and as statutory civil counsel to the County named therein, I certify that the terms and provisions of said Amendment are fully authorized under State and local law, and that the Agreement hereby amended provides full legal authority for the County to undertake or assist in undertaking essential community development and housing assistance activities, specifically urban renewal and publicly assisted housing. To the extent that this certificate relates the State and local law applicable to the City (including but not limited to the City's Charter and Ordinances), this certificate is given in total reliance upon the foregoing Certificate of City Attorney, and the undersigned disclaims any responsibility or liability for the City Attorney's errors or omissions, if any, in making such certificate. 5-/�-I'3 Date MIKE DRISCOLL County Attorney By LINDA J. MINOR Assistant County Attorney 3 • O R D E R • THE STATE OF TEXAS § COUNTY OF HARRIS § On this the I ' _`%, day o f . �2.2, ' [� �..�r�c:_ , 1993, the Commissioners Court, sitting as the governing body of Harris County, Texas, at a regular meeting, upon motion of Commissioner seconded by Commissioner duly put and carried, IT IS ORDERED that the County Judge Jon Lindsay be, and he is hereby, authorized to execute for and on behalf of Harris County, an Amendment to Agreement between Harris County, and the City of La Porte, for the purpose of cooperating in the County's Community Block Grant Applications for Fiscal Years 1994-96, as such term may be automatically extended, which Amendment to Agreement is hereby referred to and made a part hereof for all purposes as though fully set out herein. �Ammissius':+o CDC Date S E P 0 7_1 Vqj- ,� ���^^ram^..,.. a:, ORDINANCE NO. 93- 1911-A AN ORDINANCE APPROVING AND AUTHORIZING AN AMENDMENT TO AGREEMENT BETWEEN THE CITY OF LA PORTE AND HARRIS COUNTY, FOR INCLUSION OF CITY OF LA PORTE POPULATION WITH HARRIS COUNTY FOR THE PURPOSE OF APPLICATIONS TO THE U .S . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR FUNDING FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE HOME INVESTMENT PARTNERSHIP PROGRAM; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The Mayor is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ORDINANCE NO. 93-1911-A Page 2 ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 23rd day of August, 1993. CITY OF LA PORTE BY Xotmah'L.- Malone Mayor ATTEST: Sue Lenes City Secretary City Attorney • HARRIS COUNTY COMMUNITY DEVELOPMENT AGENCY 3100 Timmons Lane - Suite 220 - Houston, Texas 77027-5925 - (713) 626-5651 - FAX (713) %3-9146 JON LINDSAY, County Judge BRUCE A. AUSTIN, Director August 11, 1993 The Honorable Norman Malone Mayor of La Porte 694 West Fairmont Parkway P.O. Box 1115 LaPorte, Texas 77571 Dear Mayor Malone: Re: 1994-1996 Community Development Co -Operative Agreements On August 5, the U. S. Department of Housing and Urban Development (HUD) notified us that it would require a slight change in the text of the co-operative agreement which your city recently approved for participation with Harris County in the federal Community Development Block Grant program. Enclosed for your review and approval is an amendment to the co-operative agreement. The change is found in Article V, section (1) and involves the insertion of the phrase "to complete the funded activities" in the first sentence. The remainder of the sentence was reworded to more succinctly express its purpose, but does not change the meaning of the sentence. If execution of the amendment to the agreement does not require approval by your city council, please have all the required parties sign the agreement and return it to this office as soon as possible. If your city council must approve the execution of the amendment, please place consideration of the amendment on the city council agenda for their approval as soon as possible. If council action is taken, please include a copy of the resolution or council meeting minutes authorizing the execution of the amendment when you return the amendment. Your cooperation on this matter is greatly appreciated. If you have any questions, please call Rolirt Kesl at this office. A. or BAA:rk Enclosure 0809coop8/93-010 11 • THE STATE OF TEXAS § COUNTY OF HARRIS § AMENDMENT TO AGREEMENT 42,990 This Amendment to Agreement, made and entered into by and between HARRIS COUNTY, a body corporate and politic under the laws of the State of Texas, hereinafter sometimes referred to as "County," and THE CITY OF LA PORTE, a municipal corporation under the laws of the State of Texas, hereinafter sometimes referred to as the "City," to amend the Agreement previously entered into by said parties in the following respect: WHEREAS, said Agreement contained the following paragraph at Article V, section (1): "This Agreement shall remain in full force and effect for the following period: (1) During the entire urban qualification funding period for Fiscal Years 1994-96 and for such additional time as may be required for the expenditure of CDBG and HOME funds granted to the County for such period, as well as any income received with respect to such period. The City acknowledges that it has been advised and is aware that federal regulations applicable to the Grant Applications do not permit the County to allow the City to withdraw from this Agreement or otherwise terminate this Agreement at any time during this period, unless the County fails to receive a grant for any year during such period." WHEREAS, the undersigned parties desire to amend the Agreement to read as follows: "This Agreement shall remain in full force and effect for the following period: (1) During the entire urban qualification funding period for Fiscal Years 1994-96 and for such additional time as may be required to complete the funded activities and to expend the CDBG and HOME funds and income received by the County for such period. The City acknowledges that it has been advised and is aware that federal regulations applicable to the Grant Applications do not permit the County to allow the City to withdraw from this Agreement or otherwise terminate this Agreement at any time during this period, unless the County fails to receive a grant for any year during such period." The Agreement is hereby amended as stated above. In all other respects the Agreement shall remain the same. This Amendment to Agreement shall be of no force and effect unless and until it is executed by both parties hereto and certified by counsel for all parties hereto on the forms set forth below. IN WITNESS WHEREOF this instrument in duplicate originals, has been executed by the parties hereto as follows: a. It has been executed on behalf of Harris County on the day of , 1993, by the County Judge of Harris County pursuant to an order of the Commissioners Court of Harris County authorizing such execution; �� ATTEST: It has been executed Porte on the 1993, by its Mayor Secretary, pursuant to of the City authorizing By City Secretary on behalf of the City of La _ day of , and attested by its City ordinance of the City Council such execution. HARRIS COUNTY By JON LINDSAY County Judge CITY OF LA PORTE By PA Mayor CERTIFICATE OF CITY ATTORNEY I have examined the foregoing Amendment to Agreement, and as City Attorney of the City named therein, I certify that the terms and provisions of the foregoing Amendment are fully authorized under State and local law applicable to the City (including but not limited to the City's Charter and Ordinances). Date City Attorney CERTIFICATE OF COUNTY ATTORNEY, HARRIS COUNTY, TEXAS I have examined the foregoing Amendment to Agreement, and as statutory civil counsel to the County named therein, I certify that the terms and provisions of said Amendment are fully authorized under State and local law, and that the Agreement hereby amended provides full legal authority for the County to undertake or assist in undertaking essential community development and housing assistance activities, specifically urban renewal and publicly assisted housing. To the extent that this certificate relates the State and local law applicable to the City (including but not limited to the City's Charter and Ordinances), this certificate is given in total reliance upon the foregoing Certificate of City Attorney, and the undersigned disclaims any responsibility or liability for the City Attorney's errors or omissions, if any, in making such certificate. MIKE DRISCOLL County Attorney S ' /6) - c/ 3 By 744 Date LINDA J. MINOR Assistant County Attorney • O R D E R THE STATE OF TEXAS § COUNTY OF HARRIS § On this the day of , 1993, the Commissioners Court, sitting as the governing body of Harris County, Texas, at a regular meeting, upon motion of Commissioner seconded by Commissioner , duly put and carried, IT IS ORDERED that the County Judge Jon Lindsay be, and he is hereby, authorized to execute for and on behalf of Harris County, an Amendment to Agreement between Harris County, and the City of La Porte, for the purpose of cooperating in the County's Community Block Grant Applications for Fiscal Years 1994-96, as such term may be automatically extended, which Amendment to Agreement is hereby referred to and made a part hereof for all purposes as though fully set out herein. R OEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: August 23 1993 Requested By: Robert T. Herrera Department: Administration XX Report Resolution Exhibits: Memorandum from Donald J. Borut Official Voting Delegate/Alt. Sheet Voter Information SUMMARY & RECOMMENDATION Ordinance Staff recommends Council name a delegate and alternate delegate for the 1993 Congress of Cities to be held in Orlando, Florida December 2-5, 1993. Council representatives for 1992 were Councilperson Deotis Gay as delegate and Councilperson Jack Maxwell as alternate delegate. Action Required by Council: Appoint a delegate and alternate delegate to represent City of La Porte at National League of Cities Annual Congress of Cities - Orlando Florida Availability of Funds: N/A General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: Funds Available: YES — NO National 1301 Pennsylvania Avenue N.W. Officers League Washington, D.C. President Of 20004 Donald M. Fraser Mayor, Minneapolis, Minnesota Cities (202) 626-3000 August 5, 1993 Sharpe J mesidant Fax: (202) 626-3043 Sharpe James Mayor, Newark New Jersey Second Yce President Carolyn Long Banks MEMORANDUM Councilwomanat-Large. Atlanta, Georgia Immediate Pest President Glenda E. Hood Mayor, Orlando, Florida To: City Clerks of Direct mbar Cities Executive D#wrorDonald J. Borut From: Donald J. Boru tl e Director Subject: Designation f Voting and Alternate Voting Delegates, Annual Congress of Cities, December 2-5, 1993, Orlando, Florida Due October 8 The National League of Cities' Annual Business Meeting will be held Sunday, December 5, 1993 at the Congress of Cities in Orlando, Florida. Under the Bylaws of the National League of Cities, each direct member city is entitled to cast from one to 20 votes, depending upon the city's population, through its designated voting delegate at the Annual Business Meeting. The table on the reverse side of this memorandum shows the breakdown of votes by population categories. To be eligible to cast the city's vote(s), each voting delegate and alternate voting delegate must be designated by the city using the attached form which will be forwarded to NLC's Credentials Committee. NLC's Bylaws expressly prohibit voting by proxy. Thus, the designated voting delegates must be present at the Annual Business Meeting to cast the city's vote or votes. To enable us to get your credentials in order and to provide your voting delegates with proposed National Municipal Policy amendments and proposed Resolutions prior to the Congress of Cities, we ask that you return the WHITE copy of the completed form to NLC on or before October 8, 1993. A pre -addressed envelope is attached. Upon receipt of these names, NLC will send each voting and alternate voting delegate a set of instructions on registration and rules governing the conduct of the Annual Business Meeting. To assist your state municipal league in selecting delegates to cast votes on behalf of the state municipal league, please forward the YELLOW copy of the credential form to your state league office and keep the PINK copy for your records. If you have any questions, please contact Lesley -Ann Rennie at (202) 626-3020. Pert PlrosldeMs: Sidney Barthelemy, Mayor, New Orleans, Louisiana • Tom Bradley, Mayor, Los Angeles. California • Ford L Harrison, Mayor. Scotland Neck North Carolina • Cathy Reynolds, Councilwoman -et -Large, Denver, Colorado • Dkoctors: Joseph L Adams, Councilmember, University City, Missouri • Victor Ashe, Mayor. Knoxville. Tennessee • Kenneth Bullock Executive Director, Utah League of Cities and Towns • Jimmy Burke, Mayor, Deer Park. Texas • William D. Burney, Jr. Mayor, Augusta. Maine • Jon C. Burrell. Executive Director, Maryland Municipal League • Anthony Capful. Commissioner, Dayton, Ohio • Patricia, E. Castillo, Mayor, Sunnyvale, California • Peso ChaveL Councilor, Santa Fe, New Mexico • E W. Cromartio, 11, Councilman, Columbia, South Carolina • Charles A. DeVeney, Mayor, Auguste, Georgia • William Evers. Mayor, Bradenton. Florida • Martin Gipson, Alderman, North Little Rock. Arkansas • Charles K. Hazama Mayor. Rochester, Minnesota • Frances Huntley -Cooper, Mayor, Fitchburg, Wisconsin • Robert R. Jefferson, Councilmember, Lexington -Fayette. Kentucky • Abbe Land, Councilmember, West Hollywood, California • Christopher O. Lockwood, Executive Director, Maine Municipal Association • Millie MacLeod Council Member, Moorhead, Minnesota Gary D. McCaleb. Mayor, Abilene. Texas • Thomas Menino, Councillor, Boston, Massachusetts • J. Ed Morgan, Mayor, Hattiesburg. Mississippi • Meyers Obemdort Mayor, Virginia Beach, Virginia Judith P. Olson. Councilmember, Madison, Wisconsin • Sandra Pickett Mayor Pro Tom, Liberty, Texas • Mary Pinkett Council Member, New York City, New York • Lynn Rex, Executive Director, League of Nebraska Municipalities • Raymond Sittig, Executive Director, Florida League of Cities • Woodrow Stanley, Mayor, Flint Michigan • Frank Sturzl. Executive Director, Texas Municipal League Kent E Swisher, Executive Director. Alaska Municipal League • Daniel K. Tabor, Councilmember, Inglewood. California • Den Thompson, Executive Director, League of Wisconsin Municipalities Paul E Thornton, Councilmember, Vienna. West Virginia Doris Ward Assessor, San Francisco, California • Wellington Webb, Mayor, Denver, Colorado • Jim W. White. Councilmember. Kent. Washington • Jack Williams, Mayor, Franklin Park Illinois Alice K. Walt, Councillor. Cambridge. Massachusetts • Robert O. young, Jr., Mayor, Henderson, North Carolina Recycled Paper NATIONAL LEAGUE OF CITIES ANNUAL CONGRESS OF CITIES Number of Votes - Direct Member Cities Article IV, Section 2 of NLC's Bylaws specifies as follows the number of votes which each member city of the National League of Cities is entitled to cast at the Annual Congress of Cities: Under 50,000 1 vote 50,000 - 99,999 2 votes 100,000 - 199,999 4 votes 200,000 - 299,999 6 votes 300,000 - 399,999 8 votes 400,000 - 499,999 10 votes 500,000 - 599,000 12 votes 600,000 - 699,000 14 votes 700,000 - 799,000 16 votes 800,000 - 899,000 18 votes 900,000 and above 20 votes Note: Member cities are required by the Bylaws to cast unanimous votes 1993 CONSS OF CITIES -- ORLONDO, FLORIDA To: Chairman, Credentials Committee National League of Cities 1301 Pennsylvania Avenue, N.W. Washington, D.C. 20004 FOR OFFICE USE ONLY No.,of Votes The official voting delegate and alternates of the City of are as follows: 1. FOR OFFICE USE ONLY VOTING CARD ISSUED TO Signature VOTING DELEGATE TITLE STREET ADDRESS (PLEASE DO NOT'USE P.O. BOXNUMBERS) CITY FOR _OFFICE `USE ONLY,_ Adv. Cre. On -Site Cre. Record ID # 2. TITLE STATE FOR OFFICE USE ONLY Adv. Cre. On -Site Cre.' Record ID # ALTERNATE VOTING DELEGATES STREET ADDRESS (DO NOT IISE-P.O. BOX NO.) CITY, STATE, ZIP CODE 3. ZIP CODE TITLE STREET ADDRESS (DO NOT USE P.O. BOX NO.) CITY, STATE, ZIP CODE SIGNED: TITLE: DATE: NOTE: Each direct member city is entitled to one voting delegate and two alternate voting delegates. The number of votes which can be cast is based on the city's population as determined in the 1990 Census. 1. PLEASE DO NOT FILL IN SHADED AREA. THIS IS FOR NLC OFFICE USE ONLY 2. Please type or print your city name in the space provided 3. Please type or print the name, title, city, state and zip code of your voting delegate and alternate(s). 4. Please sign the WHITE form and return to Chairman, Credentials Committee; send the YELLOW copy to your State League Director; and keep PINK copy for your records. 9 • NATIONAL LEAGUE OF CITIES ANNUAL CONGRESS OF CITIES Number of Votes - Direct Member Cities Article IV, Section 2 of NLC's Bylaws specifies as follows the number of votes which each member city of the National League of Cities is entitled to cast at the Annual Congress of Cities: Under 50,000 1 vote 50,000 - 99,999 2 votes 100,000 - 199,999 4 votes 200,000 - 299,999 6 votes 300,000 - 399,999 8 votes 400,000 - 499,999 10 votes 500,000 - 599,000 12 votes 600,000 - 699,000 14 votes 700,000 - 799,000 16 votes 800,000 - 899,000 18 votes 900,000 and above 20 votes Note: Member cities are required by the Bylaws to cast unanimous votes. 0 0 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: August 23. 1993 Requested By: Bert Clark Department: X Report Resolution Exhibits: Memorandum from Purchasing Department SUMMARY & RECOMMENDATION Parks & Rec. Ordinance Sealed bids #0552 for liquid bleach (used in swimming pools) were opened and read on August 9, 1993. Invitations for bidding were mailed to five (5) vendors. Three suppliers responded with bids and one supplier returned a no -bid. Mid -Co chemical submitted the low bid in the amount of $0.77 per gallon. Action Required by Council: Approval of Mid -Co Chemical's bid for liquid bleach in the amount of $0.77 per gallon and a projected annual bill of $5,799.64 Availability of Funds: XX General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number:001-800-800-207 Funds Available: X YES NO Approved for City Council Agenda Ro T. Herrera pa ' C Manager CITY OF LA PORTE INTER -OFFICE AUGUST 11, 1993 TO: BERT CLARK, ACTING PARKS AND RECREATION DIRECTOR FROM: SUSAN KELLEY, BUYER SUBJ: SEALED BID #0552 - LIQUID BLEACH Advertised, sealed bids #0552 - liquid bleach were opened and read on August 9, 1993. Bid requests were mailed to five (5) vendors with three (3) returning bids and one (1) no -bid. Low bid was submitted by Mid -Co Chemical Co., Inc. Using estimated annual quantities, the total cost would be $5,799.64. This is a 9% decrease from last year's cost. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify me. Attachment: Bid Tabulation Bid List BID TABULATION = LIQUID BLEACH RIUEST FOR CITY COUNCIL AGENVA ITEM Agenda Date Requested: August 23, 1993 Requested By: Charles Harrington (W Department: Planning X Report Exhibits: 1. Vendor's List 2. Bid Tabulation Summary Resolution SUMMARY & RECOMMENDATION Ordinance The City advertised for bids for the replacement of City Hall's roof (Sealed Bid #0555). Bid invitations were sent to nine (9) contractors. Two (2) of these nine submitted bids. The bid opening was held August 9, 1993. Both bids substantially exceeded the $20,000.00 budgeted for this project. Recommendation: Staff recommends that both bids be rejected. This will allow staff to reevaluate the job specifications and rebid this project. Action Required by Council: Approve or reject the bid for the City Hall roof repairs. Availability of Funds. General Fund x Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number: 015-670-500-100 Funds Available: YES X NO Approved for City Council Agenda • • BRINKMAN WEBSTER, TX 77598 P.O. BOX 57578 ATTN: BOB SMITH A T ROOFING 1903 MEADOWLARK LAPORTE, TX 77571 ATTN: ROBERT ALLIANCE ROOFING 3706 EAST WALNUT PEARLAND, TX 77581 ATTN: ERIC BIDDER'S LIST SEALED BID #0555 - ROOFING OATES ROOFING P. 0. BOX 8145 PASADENA, TX 77508-8145 ATTN: JOHN DAVIS MID - CO CHEMICAL P.O. BOX 303 BAY CITY, TX 77414 ATTN: GUS LEISSMEN A & C FOUNDATION 501 4TH STREET LAPORTE, TX 77571 BID NOTICE S & S REMODELING 3022 CARLISLE LAPORTE, TX 77571 ATTN: JERRY STITT FOLLIS CONSTRUCTION 111 N. BROADWAY LAPORTE, TX 77571 ATTN: MR. FOLLIS MOORE & MOORE CONTRACTORS 530 S. BROADWAY LAPORTE, TX 77571 CITY OF LA PORTE CITY HALL ROOF REPLACEMENT CLP PROJECT NO.93-2202 BID TABULATION AUGUST 9, 1993 CTOR 5% BID BOND ATTACHED ACKNOWLEDGE ADDENDUM #1 CALENDAR DAYS PRINCIPAL BID TOTAL Pinkston Hollar, Inc. Not attached Not Noted 30 $38,455.00 Oates Industries Yes Yes 30 $46,922.00 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: AUGUST 23 93 Requested By: JOHN C. DUNHAM Department: FIRE X Report Exhibits: 1. MEMO -PURCHASING 2. BID TAB SHEET Resolution Ordinance SUMMARY & RECOMMENDATION Advertised sealed bids were opened for firefighter protective clothing, on June 6, 1993. Seven vendors were contj(acted, with six returning bids. After many years of buying off the shelf gear, without alot of success, we developed a set of specifications for standardized, high quality protective clothing. Our primary consideration in these specifications were firefighter safety, durability, quality, and cost, both up front and long term. Considering that all the materials specified are available to all the manufacturers, two of the primary factors in determining the successful bidder would be the quality of construction as per our specifications, and the cost. The lowest bid submitted took ten (10) exceptions to the specifications, and did not supply the sample as required, and therefore was dropped from consideration. The second lowest bid submitted took twelve (12) exceptions, along with a ten page letter describing their product and why we should comply to their specifications, they too were dropped from consideration. The third lowest bidder took four (4) exceptions to the specifications, and supplied the required sample. The Fire Department staff examined the sample and found it of poor quality. Several seams and pockets were pulled loose from the garment, due to the lack of bartack stitching at stress points, as per the specifications. The fourth lowest bid submitted took no exceptions to the specifications and supplied the required sample. After subjecting the garment to the same stress testing of seams and pockets, it was apparent it was the better constructed of two samples. Therefore, considering the exceptions to the specifications, and the poor quality of construction of the third lowest bidder, we recommend awarding the bid to CASCO INDUSTRIES, the lowest bidder meeting specifications. As per the bidding instructions, the prices quoted are based on seventy (70) sets of gear and the prices are good for one year from the time the bid is awarded. The plan designed by the Fire Department is to purchase this needed gear in phases. There will be approximately twenty (20) sets purchased out of the current year budget. Funds were budgeted in the departments 1993-1994 budget clothing account 001-500-501-203. Pending the approval of the City Managers Budget for 1993-1994 the remainder of the gear can be purchased next year. • Action Required by Council: Availability of Funds: X General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number:001-500-501-4Funds Available: X Yes No ARProved fox-Cityfox-City Council Agenda r Rob t� Herrera Dat C'rfy Aanager CITY OF LA PORTE INTEROFFICE MEMORANDUM JUNE 7, 1993 TO: JOE SEASE, FIRE CHIEF FROM: SUSAN KELLEY, BUYER SUBJECT: SEALED BID #0546 - FIREFIGHTER PROTECTIVE CLOTHING Advertised, sealed bids #0546 for firefighter protective clothing were opened and read on June 6, 1993. Bid requests were mailed to seven (7) vendors with six (6) returning bids. Copies of the bids are attached for your review. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify -me. 1. Attachment: Bid Copies Bid Tabulation Bid List DESCRIPTION 1. BUNKER COATS (70) ADD'L CHG - X-LARGE SIZES SUB -TOTAL 2. BUNKER PANTS (70) ADD'L CHG - X-LARGE SIZES SUB -TOTAL GRAND TOTAL BRAND MODEL BID TABULATION - FIREFIGHTER PROTECTIVE CLOTHING SAFETY SUPPLY SAFETY SUPPLY $320.46 $393.23 N/A N/A $22,432.20 $27,526.10 $244.57 $287.00 N/A N/A $17,119.90 $20,090.00 $39, 552.10 $47, 616.10 BODY GUARD i QUEST 8G1971 CLO34 883C(M) P1971/PLO34/LSR7 887P(M) DOOLEY TACEAABERRY NETTER FIRE $365.00 $435.00 N/A N/A $25,550.00 ;30,450.00 CASCO IND. CAIRNS & BROTHE $419.50 $434.18 $41.95 10% - 35% $29,365.00 $30,392.60 $225.00 $317.50 $332.95 $345.00 N/A N/A N/A N/A $15,750.00 $22,225.00 $23,306.50 $24,150.00 $41,300.00 $52,675.00 ; $52,671.50 $54,542.60 i MORNING PRIDE-WHI19CAIRNS & BRO CAIRNS & BRO 1440 883C(M) 640-06 640-06 887P(N) 64-06