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HomeMy WebLinkAbout1994-04-11 Regular Meeting AGENDA REGULAR MEETING OF LA PORTE CITY COUNCIL TO BE HELD APRIL 11, 1994, IN THE COUNCIL CHAMBERS OF THE CITY HALL, 604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, BEGINNING AT 6:00 P.M. Next Ord. 94-1978 Next Res. 94-04 1. CALL TO ORDER 2. INVOCATION BY COUNCILPERSON McLAUGHLIN 3. CONSIDER APPROVING MINUTES OF SPECIAL CALLED MEETING MARCH 28, 1994 (3:00 P.M.) 4. CONSIDER APPROVING MINUTES OF REGULAR MEETING MARCH 28, 1994 (6:00 P.M) 5. PRESENTATION: BY STRAWBERRY FESTIVAL REPRESENTATIVE FRANCES WEISS 6. PRESENTATION: FILM BY LA PORTE VIDEO PROJECT COMMITTEE - Mayor Malone 7. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCIL 8. CONSIDER AN ORDINANCE AMENDING ORDINANCE NO. 94-1970, AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTE AND THE LA PORTE LIVESTOCK SHOW AND RODEO ASSOCIATION, REGARDING THE USE OF THE LA PORTE LIVESTOCK/RODEO ARENA (Ord. 94-1970-A) - Requested by Councilpersons Mike Cooper, Guy Sutherland and Bob Thrower 9. CONSIDER AN ORDINANCE APPOINTING A HEALTH AUTHORITY AND AN ALTERNATE HEALTH AUTHORITY OF THE CITY OF LA PORTE (Ord. 94- 1978) - R.T. Herrera 10. CONSENT AGENDA - ANY ITEM MAY BE REMOVED BY A COUNCILPERSON FOR DISCUSSION A. CONSIDER AWARDING A BID FOR THE REPLACEMENT OF CARPET AT THE SYLVAN BEACH PAVILION TO NELSON'S FLOORS - B. Jacobs B. CONSIDER AWARDING BIDS FOR CHEMICALS AND FERTILIZERS TO BE USED AT THE CITY OF LA PORTE'S GOLF COURSE AND PARKS MAINTENANCE DEPARTMENT TO TERRA INTERNATIONAL AND TURF INDUSTRIES - A. Osmond C. CONSIDER AWARDING ANNUAL CONTRACT TO SUPPLY HOT-MIX ASPHALTIC CONCRETE - TYPE D GRADE, TO REDLAND STONE -S. Gillett .~ D. CONSIDER AWARDING A CONTRACT TO ARNOLD BARNES ASSOCIATES, INC., FOR A HIGH-SPEED PRINTER AND TO PROVIDE THE FIRST YEARS MAINTENANCE - L. Mabe 11. ADMINISTRATIVE REPORTS: A. REMIND CITY COUNCIL OF JOINT MEETING AT 6:15 P.M. ON APRIL 14th AT THE FITNESS CENTER BETWEEN LPISD SCHOOL BOARD AND CITY OF LA PORTE 12. COUNCIL ACTION 13. EXECUTIVE SESSION - V.A.T.S. - ARTICLES 6252-17, SECTION 2(E), (F), (G), (R) - (LEGAL, LAND ACQUISITION, PERSONNEL, AND CONFERENCE(S) WITH EMPLOYEE(S) TO RECEIVE INFORMATION A. SECTION 2(E) - (LEGAL) MEET WITH CITY ATTORNEY REGARDING LAWSUIT(S) B. SECTION 2(F) - (LAND ACQUISITION) MEET WITH CITY ATTORNEY REGARDING LAND ACQUISITION OF REAL PROPERTY 14. ADJOURNMENT If during the course of the meeting covered by this agenda the Council should determine that a closed or executive meeting or session of the Council should be held or is required in relation to an item noticed in this agenda, then such closed or executive meeting or session as authorized by TEX. REV. CIV. STAT. ANN. Art. 6252-17 (a) (Open Meetings Act) will be held by the Council at that date, hour and place given in the meeting notice or as soon after the commencement of the meeting covered by the meeting notice as the Council may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Section 2(c) through Section 2(r), inclusive of said Open Meetings Law, including, but not limited to: Section 2(d) - For the purpose of excluding witness or witnesses from a hearing during examination of another witness. Section 2(e) - For the purpose of a private consultation with the Council's attorney on any or all subjects or matters authorized by law. Section 2(f) - For the purpose of discussing the purchase, exchange, lease or value of real property and negotiated contracts for prospective gifts or donations. ~ • Section 2(g) - For the purpose of considering the appointment, employment evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 2(j) - To consider the deployment, or specific occasions for implementation, of security personnel or devices. Section 2(r) - For the purpose of conferring with an employee or employees of the City, for the sole purpose of receiving information from the employee or employees or to ask questions of the employee or employees; provided, however, that no discussion of public business or City policy that affects public business shall take place between the members of the City Council during the conference. • • Q ~~ ~~ • •~ • • MINUTES OF THE REGULAR MEETING OF LA PORTE CITY COUNCIL APRIL 11, 1994 1. 2. 3. The meeting was called to order by Mayor Norman Malone at 6:05 P.M. Members of City Council Present: Mayor Norman Malone, Councilpersons Guy Sutherland, Mike Cooper, Bob Thrower, Bob McLaughlin, Deotis Gay, Jack Maxwell and Jerry Clarke Members of Council Absent: Councilperson Alton Porter Members of City Staff Present: City Manager Robert T. Herrera, City Attorney Knox Askins, City Secretary Sue Lenes, Assistant City Manager John Joerns, Director of Finance Jeff Litchfield, Chief of Police Bobby Powell, Director of Public Works Steve Gillett, Director of Planing Chuck Harrington, Director of Parks and Recreation Buddy Jacobs, Purchasing Agent Susan Kelley, Sgt. Donald R.V. Fields, Golf Pro Alex Osmond, Golf Course Superintendent Dennis Hlavaty, MIS Manager Larry Mabe Others Present: Beth Rickert, Director of Communications LPISD, Erick Sweet, Media Technician San Jacinto College, Ken Strum President of the La Porte Bayshore Chamber of Commerce, Bob Capen Position 2 representative Board of Adjustment, Dee Williamson President and Donna Lynn Williamson Secretary La Porte Livestock Show and Rodeo Association, a number of other Livestock Show and Rodeo Association members, and a number of citizens The invocation was given by Councilperson Bob McLaughlin Council considered approving minutes of Special Called Meeting March 28, 1994 (3:00 P.M.) Motion was made by Councilperson McLaughlin to approve the minutes of the March 28 Special Called meeting. Second by Councilperson Sutherland. The motion carried, 6 ayes, 0 nays and 2 abstain Ayes: Councilpersons Sutherland, Thrower, McLaughlin, Gay, Maxwell and Mayor Malone Nays: None Abstain: Councilpersons Cooper and Clarke Minutes Regular Meeting La Porte City Council April il, 1994, Page 2 4. Council considered approving minutes of Regular Meeting March 28, 1994 (6:00 P.M.) Motion was made by Councilperson Clarke to approve the minutes of March 28 Regular Meeting as Dresented. Second by Councilperson Cooper. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Gay, Maxwell, Clarke and Mayor Malone Nays: None 5. Francis Weiss, representing the Pasadena Strawberry Festival, presented each member of City Council with a Strawberry Pie and invited them to attend the up coming Strawberry Festival April 15 through 17. 6. Beth Rickert Director of Communications LPISD spoke to Council regarding tonight's presentation of the La Porte Video Project Committee's video promoting the City of La Porte as the best place to live and raise a family. Mr. Erick Sweet, Media Technician with San Jacinto College, presented the video for Council and the audience. After presenting the video, Ms. Rickert told Council that Ken Strum said the Chamber will pick up the tab for the video. Mayor Malone asked Mr. Strum if he would like to speak to Council. Mr. Strum stated, "After the Chamber's discussion on how to finance the film the City said they would put some money in and the Chamber was looking at different ways to raise approximately $2,700. After thinking about it, I went to my Executive Board and stated to them this is a great opportunity for us to take this tape and put it with our package that we send out. Sell it to people who want to pay for it or give it to schools and libraries or who or wherever it can be used. Those people who have contributed to it should definitely be given credit for it. The Executive Board approved it, and this will come out of our Hotel/Motel Tax which we have built up a fund in. This is what the fund was designed for, and we are very pleased that we have the opportunity to have this tape. I think it is just wonderful, and I hope to get a lot of milage out of it. We have got to get it out of the City to people that may want to come to La Porte, and I think it is a great tape." Minutes Regular Meeting La Porte City Council April 11, 1994, Page 3 7. Two citizens, Dee Ann Williamson and Spero Pomonis, signed up to speak to Council regarding the La Porte Livestock Show and Rodeo Association. Both citizens declined to speak when called upon by the Mayor. 8. Council considered an ordinance amending Ordinance 94-1970, an ordinance approving and authorizing an agreement between the City of La Porte and the La Porte Livestock Show and Rodeo Association regarding the use of the La Porte Livestock/Rodeo Arena. Ayes: Councilperson Thrower, McLaughlin, Gay, Maxwell and Mayor Malone Nays: Councilpersons Sutherland, Cooper and Clarke 9. Council considered an ordinance appointing a Health Authority and an Alternate Health Authority. City Manager Robert T. Herrera stated he has visited with Dr. P.J. Mock, Jr., and asked him if he would consider continuing to be the City of La Porte's Health Authority. Mr. Herrera further stated he had also visited with Dr. Abdul R. Moosa about being the Alternate Health Authority, and both gentlemen have agreed. Motion was made_by Councilperson Thrower to appoint P.J. Moc Jr M D as Health Authority and Abdul R. Moosa, M.D., as Alternate Health Authority per Ordinance 94-1978. Second by Councilperson Sutherland. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Gay, Maxwell, Clarke and Mayor Malone Nays: None 10. Consent Agenda: - Council considered awarding bids and meetinct. Second by Councilperson Gay. There were 4 ayes declared from the eight Councilpersons present. City Attorney Knox Askins stated with an 8 person Council voting it would take a vote of 5 ayes to table item 8. Mayor Malone voted aye making the vote 5 ayes and 3 nays. • Minutes Regular Meeting La Porte City Council April 11, 1994, Page 4 contracts as follows: (A) Consider awarding a bid for the replacement of carpet at the Sylvan Beach Pavilion to Nelson's Floors; (B) Consider awarding bids for chemicals and fertilizers to be used at the City of La Porte's Golf Course and Parks Maintenance Department to Terra International and Turf Industries; (C) Consider awarding annual contract to supply hot-mix asphaltic concrete - Type D Grade, to Redland Stone; (D) Consider awarding a contract to Arnold Barnes Associates; Inc., for a high-speed printer and to provide the first years maintenance. Mayor Malone called for discussion of the consent agenda. Councilperson Sutherland asked MIS Manager Larry Mabe what does this printer look like? Mr. Mabe explained and described the printer. Mr. Mabe stated, "It is replacing a printer we currently have." Motion was made by Councilperson Clarke to aoArove items A.. B.. C. and D as presented. Second by Councilperson Thrower. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Gay, Maxwell, Clarke and Mayor Malone Nays: None 11. Administrative Reports: Mr. Herrera reminded Council of their Joint Meeting with the La Porte Independent School District Board of Trustees to be held on Thursday, April 14, at the La Porte Fitness Center. The meeting is to begin at approximately 7:00 P.M., for the business portion of the meeting. 12. Councilperson Cooper, McLaughlin, Gay, Maxwell, Clarke, Sutherland and Mayor Malone brought items to Councils attention. Councilperson Sutherland and Mayor Malone indicated a desire to ask the La Porte Chamber about their plans for marketing the video. City Manager Robert T. Herrera stated, "I concur with Councilperson Sutherland and will visit with the Chamber Director and perhaps their President. I will find out what plans they have to use the film and to what benefit. Perhaps the City of La Porte can assist them in that." 13. Council adjourned into executive session at 6:45 P.M. to discuss the following under V.A.T.S. - Article 6252-17, (A) Section 2(E) - (Legal): Meet with City Attorney regarding lawsuit(s); (B) Section 2(F) - (Land Acquisition): Meet with City Attorney regarding land acquisition of Real Property. The Council returned to the table at 7:22 P.M and reconvened Minutes Regular Meeting La Porte City Council April 11, 1994, Page 5 the meeting at 7:24 P.M., with no action being taken in the executive session. 14. There being no further business to come before the Council, the meeting adjourned at 7:26 P.M. Respectfully submitted C~- Sue Lenes, City Secretary Passed & Approved this the 25th day of April, 1994 Orman L. Malbn~, l~yor ~ ~ • • Signatures of Councilpersons asking to bring the previously approved ordinance approving and authorizing an agreement between the City of La Porte and the La Porte Livestock Show and Rodeo Association, regarding the use of the La Porte Livestock/Rodeo Arena back to Council at the next Regular Council meeting, April 11, 1994. Signatures: Date: _ __ _, ,-- °~ ~~ - __ ~.L ~~ . ,~ i • AGREEMENT BETWEEN THE CITY OF LA PORTE AND THE LA PORTE LIVESTOCK SHOW AND RODEO ASSOCIATION REGARDING THE USE OF THE LA PORTE LIVESTOCK/RODEO ARENA WHEREAS, the City of La Porte (the "City") is the owner and operator of the La Porte Livestock/Rodeo Arena (the "Arena") as part of the parks and recreational facilities of the community; and WHEREAS, the City is constructing a structure to cover the existing Arena for year round operations for the benefit of the citizens of La Porte; and WHEREAS, the La Porte Livestock Show and Rodeo Association (the "Association") has contributed funds in the amount of $ 40,000.00, which funds have been matched by the City, toward the construction of the Arena; and WHEREAS, the Association has agreed to continue contributing to the cost of construction in the amount of $ 10,000.00, with matching funds from the City, per year until the capital costs for the initial construction of the arena cover has been repaid; and WHEREAS, the City wishes to recognize the funding that has been provided by the Association; NOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That in consideration of the mutual covenants, agreements and benefits to both parties, it is agreed as follows: I. The City will manage all operations, rentals, and reservation business regarding the Arena. The City will assume responsibility for maintenance of all structures at the Arena. The Association will be responsible for maintenance of all fencing and pens in the Arena area either existing or in the future. All fencing and pens purchased by the Association remain the property of the Association. The Association agrees to the use of the arena fencing and pens by the general public during Open Use periods and by private parties using the Arena on a rental basis. This use will be at no cost to the City. A deposit will be required of all rental parties which will cover any damage to the facility or arena fencing. All revenue generated by the rental of the facility will be used to offset the City's cost of operating and maintaining the facilities. All excess revenues will remain property of the City. • • II. In recognition of the Association's contribution to the construction of the covered facility, the City will provide to the Association thirty (30) rental days at no charge per calendaz yeaz. These dates, booked by January 15th each year, will include no more than fifteen (15) of those dates scheduled on Saturdays. The balance of free days may involve any day of the week other than Saturday. Should the free dates not be booked by January 15th each year, the dates will then be booked on a "First Come, First Served" basis. Should the Association wish to utilize the Arena on dates other than the specified thirty days, they may do so at the daily rate established for other rentals, provided no rental has been accepted for that date. The City reserves the right to set dates for open use of the arena. III. The Association shall have the non-exclusive right to sell advertisements, with prior approval of the City„ within the confines of the Arena. All proceeds from such sales will belong to the Association. All advertisements will be constructed in accordance with the standazds developed by the City and the Association regarding dimensions, materials and locations. The City reserves the right to refuse advertisements which conflict with City policies. The City reserves the right, at the City's sole discretion, to remove any advertisements that aze not adequately maintained or fail to meet the requirements of City ordinances and/or sign regulations. The City's lessees, other than the Association, shall have the right to erect temporary signs for their events which temporary signs shall not cover the Association's signs. IV. Permits for alcoholic beverage sales will be governed by applicable State law and prevailing City ordinances. Alcohol sales and consumption will be confined to the area designated by the City but to generally include only the Arena and the areas used for special functions held in conjunction with the rental of the Arena. No alcoholic beverages will be permitted to be carried out of that designated azea. All applicable state and local regulations regazding the sale and consumption of alcoholic beverages will be strictly observed. V. The Association agrees to fund, in whole, all construction, labor, and material costs for the renovation of the existing azena fencing made or agreed to by the Association Boazd of Directors. All construction performed by, or at the direction of the Association must be approved by an authorized City representative prior to the start of construction. Any additions or improvements made at the facility must be approved by the City and must meet all applicable City codes and regulations. Any required construction permits must be obtained by the Association prior to start of construction. _~ s ~~~9~ ~ ~~____ VI. Use of the facility by the public will be limited to those times designated as Open Use by the City or when the facility is not being utilized by the Association, either on one of the above authorized dates or by an authorized rental agreement, or by any rental party. VII. The Association shall indemnify and hold harmless the City, its officers, directors, agents, and employees from and against any and all claims, damages, losses, expenses, and liabilities, including attorney's fees which may be asserted against or incurred by the City arising, directly or indirectly, from any activities conducted or services performed by the Association under this agreement, or from any event occumng on the premises owned by the City during any period in which activities are being performed, conducted, or sponsored on the premises by the Association. The City shall indemnify and hold harmless the Association, its officers, directors, agents, and employees from and against any and all claims, damages, losses, expenses, and liabilities, including attorney's fees which may be asserted against or incurred by the Association arising, directly or indirectly from any activities conducted or services performed by the City under this agreement, or from any event occurring on the premises owned by the City during any period in which activities are being performed, conducted, or sponsored on the premises by the City. VIII. The Association shall keep and maintain during the term hereof, a comprehensive general liability policy, with the City named as an additional named insured, with limits of. liability of not less than five hundred thousand dollars ($500,000.00) combined single limit bodily injury and property damage per occurrence. The Association shall furnish the City with a certificate of insurance evidencing such coverage. Such insurance shall include contractual liability insuring the indemnity agreements contained herein. IX. This instrument contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed. Any representations or modifications concerning this agreement shall be of no force or effect excepting a subsequent modification in writing signed by all parties hereto. X. This agreement will be in force for a period of thirty (30) yeazs. The Association agrees to pay to the City an annual amount of ten thousand dollazs ($10,000.00), payable on or before the 31st day of October, until all capital costs of the construction are retired. By agreement of both parties, this agreement may be extended for the necessary period of time to fund any future construction or renovation at the arena site. If the Association is late with a payment, • ~ the City will give written notice of default and allow the Association thirty (30) days to make restitution. Should the Association fail to make restitution this agreement will be null and void. Ownership of the arena fencing and pens will remain with the Association. IN TESTIMONY WHEREOF, this instrument has been executed in duplicate counterparts, each to have the effect of an original as follows: (A) It has been executed on behalf of the City on the day of 1994, by its City Manager and attested by its City Secretary, pursuant to an Ordinance of the City Council of the City of La Porte, authorizing such execution; and (B) It has been executed on behalf of the Association on the day of 1994, by its President and attested by its Secretary, pursuant to authorization from the Board of Directors of the La Porte Livestock Show and Rodeo Association, authorizing such execution. CITY OF LA PORTE By: Robert T. Herrera, City Manager ATTEST: Sue Lenes, City Secretary LA PORTE LIVESTOCK SHOW AND RODEO ASSOCIATION -, By: Dee illiamson, President ATTEST: ~~~ Donna Lynn lliamson, Secretary ~ ~ 9 ORDINANCE NO. 94- 1978 AN ORDINANCE APPOINTING A HEALTH AIITHORITY AND AN ALTERNATE HEALTH AIITHORITY OF THE CITY OF LA FORTE; CONTAINING A REPEALING CLAIISE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA FORTE: Section 1. The City Council of the City of La Porte hereby appoints P.J. Mock, Jr., M.D., as Health Authority of the City of La Porte. The appointee shall serve for a period ending May 30, 1996, or until his successor has been duly appointed and qualified. Section 2. The City Council of the City of La Porte hereby appoints Abdul R. Moosa, M.D., as Alternate Health Authority of the City of La Porte. The appointee shall serve for a period ending May 30, 1996, or-until his successor has been duly appointed and qualified. Section 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of conflict only. Section 4. The City Council officially finds,.. determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this _ ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. • ORDINANCE NO. 94- 1:978 PAGE 2 Section 5. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 11th day of April, 1994. CITY OF LA PORTE By: i N rm L. al e, Mayor ATTEST: Sue Lenes, City Secretary APP D: r Knox W. Askins, City Attorney • IO REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: April 11, 1994 Requested By: ddy Jacobs Department: XXX Report Resolution Exhibits: 1. Bid Recap Sealed Bids #0587 - Sylvan Beach Carpet SITMMARY & RECOMMENDATION Advertised, sealed bids #0587 for the purchase of replacement carpet at the Sylvan Beach Pavilion were opened and read on March 21, 1994. Bid requests were mailed to eight (8) vendors with two (2) returning bids. Low bid meeting specifications was submitted by Nelson's Floors in the amount of nine thousand, nine hundred, twenty-nine dollars and seventy cents ($9,929.70). Staff recommends award of bid to Nelson's Floors, low bidder meeting specifications. Funds in the amount of $10,501.00 were budgeted in the Sylvan Beach 1993-94 Operating Budget for this purchase. Action Required by Council: Award bid for the replacement of carpet at the Sylvan Beach Pavilion to Nelson's Floors, low bidder meeting specifications in the amount of $9,929.70. Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing XXX Other Sylvan Beach Operating Budget Account Number: 008-800-803-411 Funds Available: X YES Approved for City Council Agenda Robert T. Herrera Date City Manager Parks & Rec Ordinance NO CITY OF LA PORTE INTEROFFICE MEMORANDUM MARCH 28, 1334 TO: BUDDY JACOBS, PARKS ~ RECREATION DIRECTOR FROM: SUSAN KELLEY, PURCHASING AGENT 3UBJ: SEALED BID n0587 SYL~JAN BEACH CARPET Advertised, sealed bids #0587 - Sylvan Beach carpet were opened and read on March 21, 199. Bid requests were mailed to eight (8) vendors with two (2} returning bids. Copies of the bids are attached far your review. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify me. Attachment: Bid Tabulation Bidder's List RCC~~ a' ~~ p d 1994 Pa~nd~ p~ecraatbn B!D TABULATlOtd = SYL`JA"! BEACH CARPET :..:.. ...:~:.. ..:........... ~ '~~. ~~~ 11) ENTRANCE ~ Sl'AGE j $2,014.50 $2,945.00 2} DANCE FLOOR $7, 9 i 5.20 $7, 3 i 8.00 I :... ... TC~'T,RL; .7th . ~~~ ~~ I ~ot~T1oNAL ~ I BINDING OF ALL EDGES I $2.240.00 i I i .::::7`Q~'A~ ~I1TH C I $12,169:7'i~ kl • BID DER' S LIST SEALED BID # 0587 - SYL`JA~'3 BEACH ^ARPST A Sc B CARPET SEXTON CARPETS 10416 SPENCER HWY 600 HWY 146 Pl. LA PCRTE, TX 77571 LA PORTE, TX 77571 SHER'~iIN WILLIAMS 1411 ALEXANDER DR. BAYTCWN, TX 77520 GULF BAY FLOORS, INC. 15436 EL GAMING REAL HOUSTON, TX 77062 RUGMASTERS CARPET & FLOORS 4903 NASA RD. 1 SEABRCOK, TX 77586 NASA BUSINESS INTERIORS 100 E. NASA RD. 1 'aTEBSTER, TX 77598 CHAMBER CF CCI~SERCE 100 N. MAIN LA PCRTE, TX 77571 NELSON FLOORS 7800 PARK PLACE BL~7D. HOUSTON, TX 77087 MEK INTERIORS Sc FLOORS P.Q. BOX 431511 HOUSTCPt, TX 77243 BAYSHORE SUN - PUBLISH DATES MARCH 6, 13`34 MARCH 13, 1994 • SYLVAN BEACH CARPET BID #0587 REASONS WHY VENDORS BID NOT BID C7 1) A & B CARPET Message received from A1: They did not have the time to bid this project. 2} SEXTON CARPETS - Response from Randy Sexton: He does not have enough overhead to purchase that amount of carpet prior to payment. 3} SHERWIN WILLIAMS - Response from staff: They misread the date, thought it opened later in the week. 4} RUGMASTERS CARPET - Response from Tim: They could not bid because of insurance requirements, they do not carry insurance. 5} NASA BUSINESS INTERIORS - Mr. Klein stated they did not receive bid, but would be very interested in future projects. I confirmed the address where we sent the bid and it was correct. 5) MEK INTERIORS - Response from Ms. Kidd: No one was available to inspect job prior to bid. REST FOR CITY COUNCIL AGENDA ITEM • Agenda Date Requested: April 11, 1994 Requested By: Alex Osmond, Golf Pro/Manager Department: Golf Course XX Report Resolution Ordinance Exhibits: 1. Sealed Bid #0588 2. Bidders List 3. Bid Tabulation SUMMARY & RECOMMENDATION Sealed Bids #0588 for chemicals and fertilizers to be used at the City of La Porte's Golf Course and Parks Maintenance Department were opened and read on March 21, 1994. Bid requests were mailed to six (6) vendors with four 141 returning bids. Bids will be awarded in each section to the vendor meeting all required specifications. Section Ven r TIC .al Insecticides Terra International $4,061.00 Herbicides Terra International $7,142.75 Fungicides Terra International S8,252.84 Greens, Grade Fertilizer Terra International 54,476.40 Fairway Fertilizer Turf Industries 528,685.00 Other Products Terra International 58,261.55 S 60, 879.54 Sufficient funds are available in the Golf Course Maintenance and Parks Maintenance budgets. Golf Course Maintenance will provide 85% of the funding and Parks Maintenance will provide 15%. Golf Course budget for chemicals and fertilizers 545,000 Parks Maintenance budget 517.000 Total 562,000 Action Required by Council: Award bids as per above recommendation. Availability of Funds: XX General Fund _ Water/Wastewater _ Capital Improvement _ General Revenue Sharing XX Other (None required) Account Number: Various Funds Available: XX YES _ NO Anoroved for Citv Council Agenda ~.- Robert T. Herrera DATE City Manager CITY OF LA PORTS INTSR~OFFICS MSMORANBt3M MARCH 31, 1994 TO: DENNIS HLA~ATY, GOLF COURSE MAINTENANCE SUPERINTENBENT FROM: SUSAN KELLEY, PURCHASING AGENT 3UBJ: SEALED BID #0588 ~ CHEMICALS & FERTILIZERS Advertised, sealed bids #3588 chemicals and fertilizers were opened and read on March ~1, 1994. Bid requests were mailed to six (6) vendors with four (4} returnir~g bids. Copies of the bids are attached far your review. Please submit your recomr-endation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this hid before council, please notify me. Attachment: Bid Copies Bid Tabulation Bidder's List n • BIDDER'S LIST SEALED BID #0588 - CHEMICAL & FERTILIZER TERRA INTERNATIONAL, INC. TURF INDUSTRIES 6801 BANEWAY 4~3L 7478 HARWIN HOUSTON, TX 77072 HOUSTON, TX 77036 VAN WATERS & ROGERS P.O. BOX 4579 HOUSTON, TX 77210 BWI - SCHULENBURG, INC. P.O. BOX 459 SCHULENBURG, TX 78956 SOUTHWEST FERTILIZERS 5828 BZSSONNET HOUSTON, TX 77081 ATTN: BOB PATTERSON 666-1744 CHAMBER OF COMMERCE 100 N. MAIN LA PORTS, TX 77571 NITRO PHOS FERTILIZERS 7310 UNIVERSAL STREET HOUSTON, TX 77072 ARROW-MAGNOLIA 2646 RODNEY LANE DALLAS, TX 75229 BAYSHORE SUN - PUBLISH DATES MARCH 6, 1994 MARCH 13, 1994 ~ ~ BID TABULATION ~ CHEMICAL AND FERTILIZER -^r.:.:~sriy.,;d~~ ~:~,:}~.~ ~r~,., Kv~sp ,~ . ..y` T`fi3i{3~.. : . z SECTION 1- INSECTICIDES 1) OFTANOL (10 BAGS) $69.20 $82.64 $74.95 $72.10 2) ORTHO ORTHENE (12 LBS) $10:00 $11:14 $11.40 $10:90 3) TRIUMPH 4E (4 GALS $181.25 $170.42 $424.46 $168.73 4) DURSBAN 4E (10 GALS) $88.25 $93.54 $91.10 $88.67 5) DYLOX (50 LBS) $6.58 $8.41 $35.67 NO BID 6) AWARD FIRE ANT KILLER 250 LB3 $5.65 $5.82 $6.43 $5.92 ° : ' ~: ; ..~. IBC ....................:.............................. SECTION 11-HERBICIDES 1) M.S.M.A. (30 GALS) $17.95 $20.28 $19.91 $19.74 2) TRIMEC CLASSIC (15 GALS) $21.53 $21.91 $22.30 $22.b0 3) ROUND-UP (20 GALS) $42.75 $49.98 $45.00 $42.45 4) PRESAN 1~.5 G (i0 BAGS) $77.77 $x'0.38 NO BID NO BID 5) PRINCEP 4L (2 CONTAINERS) $38.16 $46.44 $42.b0 $41.26 6) KERB 50-W (42 LBS) $21.00 $23.02 $21.20 $22.39 7) COPPER SULFATE (10 BAGS) $28.80 $33.15 $43.80 $35.00 8) CUTRINE PLUS LIQUID (20 GALS) $14.67 $20.49 $17.50 NO BID 9) SUFLAN (10 GALS) $65.49 $70.18 $63.86 $66.16 10) ILLOXAN (4 GALS) $92.40 $96.00 $100.00 $95.35 11) RUBIGAN (12 CONTAINERS) $119.35 $133.34 $122.96 $121.58 12 BARRICADE 86 WG 15 LB3 $43.48 $38.00 NO BID $42.00 . . . . . . . . . . . . . . . .. ........................... . . . . . . . . . . . . . . . . . SECTION III -FUNGICIDES 1}FORE (200 LBS) $3.97 $11.38 $3.78 $4.03 2) CHIPCO 26019 (1 b GALS) $89.26 $98.86 $96.70 $90.68 3) BANOL {10 GALS) $224.44 $251.17 NO BID NO BID 4) DACONIL 2787 (15 GALS) $13:47 $41:20 $35.99 $37.00 5) BANNER TURF FUNGICIDE (10 GALS) $255.00 $235.42 $249.70 $237.92 8) CONSAN 20 (12 GALS) $32.55 $44.00 NO BID $37.90 SUBDUE (4 GALS) $183.26 $199.00 $202.78 $193.22 ~ ::::::::::::::::::i:::i;:::: :;:;:;::;:;:;::;::;:;::::, ,;s~,.:.....:....::.:::::.:::.:.....:...:..:.:.::.:.:. ~r +E ............................. y .. .:.:::.:.::.:.::.:.:::,:.:::.:.:.:.:.:.:.:.:. ..............:... '25~&1 :.:.:.::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.: iiii~ `: 1I~'~4$$C)i' :.:.:.:.:.:.:.: '<i i i~. ~ ..... r..... ` "EfB 8. ........................................ SECTION IV - ©REEN3 GRADE FERTILIZER 1) COUNTRY CLUB 18-3-12 WlNIAD (80 BAGS) $16.52 $19.37 NO BID NO BID 2) COUNTRY CLUB 8-4-24 (80 BAGS) $13.32 $15.68 NO BID NO BID 3) COUNTRY CLUB 13-25-12 (80 BAGS) $9.68 $11.50 NO BID NO BID 4) PLANT MARVEL 10-20-30 (20 BAGS) $11.14 $18.33 NO BID NO BID 5 MILORGANITE 8-2-0 200 BAGS $3.46 $s.22 NO 81D NO BID ................................................... ,.::,:::1::€ i ' O.f~ [3. SECTION V -FAIRWAY FERTILIZER 1) BONUS CROP 16-4-10 (10 TONS) NO BID $210.00 $222.00 $221.15 2) BONUS CROP 12-24-12 (4 TONS) NO BID $254.00 $250.00 $246.67 3) PAR EX 10-0-18 (24 TONS) NO BID $756.00 NO BID NO BID 4) AMERICAN PLANT FOOD 20-5-10 15 TONS NO BID $495.00 $448.75 NO BID .......................... s.,E°.C7`IQNY TU...~-1.. ........ . 1.. ~~8. 8 . SECTION VI -OTHER PRODUCTS 1) ALLIANCE ROOT ENHANCER (20 GALS) $30.98 $26.43 NO BID NO BID 2) RUFFIN (30 GALS) $5.99 $4.15 NO BID $4.25 3) PBi CORDON SPLAY YANK CLEANER (5 (SAL $8.97 $11.78 NO f~fD NO ®ID 4) MAF1iC-R aSPflAY INDICATOR (~0 aRLZ~ ~2~.01 X26.44 NO BID X2'5.25 5) X-77 STICKER (10 GALS) $5.76 $17.95 NO BID $8.75 6} DOLGE LAKE DYE (40 GALS) $30:79 $36.82 NO BID NO BID 7) SPECIAL TOP DRESSING SOIL TONS $189.60 $519.60 NO BID NO BID i;!.iiii!?;;;?Siisiiiisi€i'si€€€€ ~ €€;.: ::.:.:.:.:...:...:.:...:...:.........:.:.:.:...:...:.:.:.:...::.:.......:.....:...:4~1'~~I±1:':`l.'~'I'J~::: ::::<:::::::~~'~-~sSBi ...E>i. ?'?!is€8;:14~8~........... .......... ..::................~3~.. .:..............~..................: RE ST FOR CITY COUNCIL AGEND TEM Agenda Date Requested: April 11, 1994 ~. Requested By: S. Gillett Department: Public Works XXXX Report Resolution Ordinance Exhibits: Bid Tabulation SUMMARY & RECOMMENDATION Sealed bids were received for the annual contract to supply Hot-Mix Asphalt Cement - Type D grade. Bid requests were sent to five (5) vendors with two (2) returning bids. Hot mix asphalt is used in the Street Division's maintenance of asphalt pavement, with a total estimated usage of 3,000 tons per year. Low bid was submitted by Redland Stone in the amount of $24.00 per ton delivered, and $19.00 per ton picked up. This represents a 3$ decrease from last year's price. Total estimated annual costs would be $62,000. Adequate funds are available in the Street Division's operational budget (total of $165,000 for all street material). Action Required by Council: Award annual contract to supply Hot-Mix Asphaltic Concrete - Type D grade, to Redland Stone for $24.00 per ton delivered and $19.00 per ton picked up, for an annual estimated cost of $62,000. Availability of Funds: XXXX General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: ....0.01-700-701-415 Funds Available: XX YES NO Approved for City Council Agenda Robert T. Herrera DATE City Manager BID TABULATION -HOT MIX ASPHALT TYPE D ~ ,, F'3EDL1tN~ ~TC3NE ~ r ~~ ~ ~h~ UE&GfiIPTiON ~ ~ ~~ PE~?tIU+GT9 CQ . '~ I,~~RGE,. U+1~.: 1) HOT MIX -TYPE D A) DELfVERED (PER TON) $24.00 $24.95 1,000 TONS $24,000.00 $24,950.00 B) PICKED UP (PER TON) $19.00 $19.84 2,000 TONS $38,000.00 $39,680.00 BIDDERS'S LIST SEALED BID ,0589 - HOT MIX ASPHALTIC CONCRETE - TYPE D PARKER LA FARGE P.O. BOX 4608 HOUSTON, TX 77210-4608 WRIGHT ASPHALT PRODUCTS 4849 GREENVILLE AVE, SUITE 830 DALLAS, TX 75206-4123 GULF STATES ASPHALT P.O. BOX 508 SOUTH HOUSTON, TX 77587 REDLAND STONE PRODUCTS 333 NORTH BELT SUITE 205 HOUSTON, TX 77060 PRIME MATERIALS, INC. 16920 KUYKENDALL HOUSTON, TX 77068 CHAMBER OF COMMERCE 100 N. MAIN LA PORTE, TX 77571 BAYSHORE SUN PUBLISH DATES: MARCH 6, 1994 MARCH 13, 1994 REST FOR CITY COUNCIL AGEND~EM Agenda Date Requested: April 11, 1994 Requested By: Larry Mabe, MIS Manager Department: Administration Report Resolution Ordinance Exhibits: 1. Proposal Item Cost Total Page 2. Vendor Information Sheets Request for Proposals were mailed to five area vendors who could provided, install and maintain a Mannesman Tally Model MT661 printers. On April 4, 1994 the City received four offers in responses to the request. The vendor who is awarded the contract shall provided the City ahigh-speed printer and the first years maintenance for the printer. It is recommended by the MIS Manager that the proposal made by Arnold Barnes Associates, Inc. for the amount of 56,114.00 be awarded for the purchase of equipment and the first years maintenance. This item was budgeted and funded in the FY 93-94 budget. Action Required by Council: Award a contract to Arnold Barnes Associates, Inc. to furnish and install a Mannesmann Tally ,Model MT661 high-speed printer and accessories in the amount of 55,514 and to provide the first years maintenance in the amount of 5600. Avails ility o un s: XX General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other (None required) Account Number: Various Accounts Funds Available: XX YES NO 7 Robert Trrera DATE City Ma ger ~ ~ ,. ~~~~' A arnold Barnes associates inc City Secretary City of La Porte P.O. Box 1115 604 West Fairmont Parkway La Porte, TX 77571 Subject: RFP #0056 - High Speed Impact Printer Reference Section III, Contracts Arnold Barnes Associates, Inc., if chosen, will honor the terms of this proposal for a period of one (1) year and all valid warranties thereafter. Dave wood ~ Date 9 9'y Area Manager - 4404A WEST 12TH ST. POST OAK BUSINESS CENTER BLDG. 3 HOUSTON, TEXAS 77055 713 682-3982 FAX 713 682-0423 • Q 3 a 0 n Fi b m m U k m 0 A '~ N x O ~D 0 U 0 N 0 ii ~ ~~ a~ ~~ to ~ O ~ ~ ~ ~ m ~~ ~~ ~ ~ m 0 V .a ~ ~ mH A b °~° 0 b ~ ~ O a ~, F'. ~ LT y ~ .~ ~1 m ~ m r+ ,~ L1 W~a m~ m A.~~ ~ aC 3 a,d.. ~a~ ~ ~ b a~ o ~mm ~a~ix H~ m .. ~i ~ .. m ~ ~ ~ m ~ ~ O O ~ a w LS q a U ~ ~. m ~ am o° ,,i U ~ ~ d ~ O m ~ O wa -r., o O ~ °' a A+ ~~ mb ~' 0 O Ea b m ~ ~ ~ W .~ O ~ ~ d O m~ a~ ~ ~A 0 ~ ~ ~ ,~ d m ~ o~ mb m ~ ~a ~ ~' ~ °~ mb ~ m O+ ~ '~' o ~+ m° ~m d 'd ~ ~ ob ~~ am O ~ ~ U ~ U •.a ~ O za 0 N .~ ~ ~ ~ ~ m a ~ W $.. m~ ' cr a ~ w o > ~ ~ ~~~ ~ ~ ~~ id i~ O ~.i m ~ ~a aa~ va ~ b O -•~ -~ vii W m ,~ c V f.r .C ~! ~ ,~amx~ o 0 ~~~ a ~ ~ , ~ •~ ' a ' o W ~ ~ ~ ~ C a u a R .. m b 0 x b d b H as b m O a O N a m v H a m m a n a a i~ 0 H. C J O O t~ 0 0 0 N .. V a a O U a 0 U .~ m 0 O+ O a d 0 H m 1~ A4 b O o~ 0 a O i-1 a 0 w m .. ~b ~~ ~a Od -Ar1 N am .. m N i~ m 0 •~- m H I p~ W R', H N ~` m a pQr, O ~ H A ~ O U H a mH a Wo a Ha m aA w U f~i ~~ m x W E HH H H G~ H U m~ wa AO U wv D~ ox ~ M W A xw Ha w E D H a E W A Aw ww w aA a~ °a ~w a E ~ m~ a~ w . z ~ D w HEM H O A W x H O ~~ H E m U ww ~a ~ O H U a W m ~a A w ~a U a~ w~ a °' E ~ O H~-~ w °~ EA m wm x H v o° H ~~ ac~w ~x~ A ` ~ w?~A na H aww ~U x m Ex-~~H ~-~- °'I ~ `~ a ~x ,~ O ~ U Appendix B Questionnaire 1. 2. 3. Vendor name, address, and phone number: ~ t o i nccc C'PJ n anon c.-rA~t l ~t-h m ~ - Tony Hmaley Naae of person we can contact: Doss this individual have binding authority to negotiate contracts? No X Yes If no, please identify the proper Person and provide contact information. Dave Wood 713/682-3982 Number of years firm has been selliaq the products listed in Appsndig A.: 6 4, Number of permanent technical staff located at your business address familiar with the proposed products: 3 5. Does your staff have egperisnce with RS232 communication on mini computers such as the Data General Mp-15000. YES X No 6. Do you provide time and materials servicQ for this printer: (Yes or No) Amount YES $120.00 hr (2 hr min) (Per Hour) ? . Delivery time: (Stated in number of days) 7- ~ ~ '(bps - ) • • BIDDER'S LIST RFP #0055 = HIGH SPEED IMPACT PRINTER ARNOLD BARNES ASSOCIATES 4404 A WEST 125H STR. BLDG 3 HOUSTON, TX 77055 INFOTEC OF TEXAS 7125 W. TIDWELL, SUITE 144 HOUSTOAT, TX 77492 GRUMMAN SYSTEMS SUPPORT 10505 HEMPSTEAD, SUITE 142 HOUSTON, TX 77092 MICU DISTRIBUTORS 5855 SOVEREIGN' SUITE 124 H©USTON, TX 77035 FATRIOT GROUP 5252 WESTCHESTER, SUITE 290 HOUSTON, TX 77405 CHAMBER OF COMMERCE 100 ~vT. MAIN LA PORTE, TX 775'.1 BAYSHORE SUN PUBLISH DATES: PF~ARCH 5, 1994 i`~'~ARCH 13 , 19 9 4