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HomeMy WebLinkAbout1994-06-27 Regular Meetingm _ ~..,~ • • AGENDA REGULAR MEETING OF LA PORTE CITY COUNCIL TO BE HELD JUNE 27, 1994, IN THE COUNCIL CHAMBERS OF THE CITY HALL, 604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, BEGINNING AT 6:00 P.M. Next Res. 94-05 Next Ord. 94-1988 1. CALL TO ORDER 2. INVOCATION BY COUNCILPERSON CLARKE 3. CONSIDER APPROVING MINUTES OF PUBLIC HEARING AND REGULAR MEETING JUNE 13, 1994 4. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCIL 5. CONSIDER ORDINANCES AUTHORIZING THE EXECUTION BY THE CITY OF LA PORTE OF INDUSTRIAL DISTRICT AGREEMENTS (Ord No's as follows) - R.T. Herrera COMPANY NAME: ORDINANCE NO: NIPPON PIGMENT (USA) 93-IDA-27 ROHM AND HAAS 93-IDA-38 6. CONSIDER APPROVING THE RATE INCREASE REQUESTED BY BFI WASTE SYSTEMS FOR ROLL-OFF SERVICE - S. Gillett 7. CONSENT AGENDA - ANY ITEM MAY BE REMOVED BY A COUNCILPERSON FOR DISCUSSION A. CONSIDER AWARDING ANNUAL CONTRACT TO EXCELL MATERIALS INC., FOR CONCRETE - S. Gillett B. CONSIDER AWARDING ANNUAL CONTRACT TO STABILIZED PRODUCTS FOR CEMENT STABILIZED SAND - S. Gillett C. CONSIDER REJECTING BIDS FOR ITEMS 1 AND 3, AND AWARD ANNUAL CONTRACT FOR ITEMS 2, 4 AND 5 TO CUES, INC., FOR MANHOLE CHEMICAL SEALING MATERIALS - S. Gillett D. CONSIDER AWARDING BID TO DOW FENCE AND SUPPLY FOR FENCING AT BAY FOREST GOLF COURSE - A. Osmond 8. ADMINISTRATIVE REPORTS: 9. COUNCIL ACTION ~ ~ 10. EXECUTIVE SESSION - V.A.T.S. - ARTICLES 6252-17, SECTION 2(E), (F), (G), (R) - (LEGAL, LAND ACQUISITION, PERSONNEL, AND CONFERENCE(S) WITH EMPLOYEE(S) TO RECEIVE INFORMATION A. SECTION 2(F) - (LAND ACQUISITION) MEET WITH CITY MANAGER REGARDING LAND ACQUISITION(S) B. SECTION 2(G) - (PERSONNEL) MEET WITH CITY MANAGER REGARDING PERSONNEL MATTER(S) 11. ADJOURNMENT If during the course of the meeting covered by this agenda the Council should determine that a closed or executive meeting or session of the Council should be held or is required in relation to an item noticed in this agenda, then such closed or executive meeting or session as authorized by TEX. REV. CIV. STAT. ANN. Art. 6252-17(a) (Open Meetings Act) will be held by the Council at that date, hour and place given in the meeting notice or as soon after the commencement of the meeting covered by the meeting notice as the Council may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Section 2(c) through Section 2(r), inclusive of said Open Meetings Law, including, but not limited to: Section 2(d) - For the purpose of excluding witness or witnesses from a hearing during examination of another witness. Section 2(e) - For the purpose of a private consultation with the Council's attorney on any or all subjects or matters authorized by law. Section 2(f) - For the purpose of discussing the purchase, exchange, lease or value of real property and negotiated contracts for prospective gifts or donations. Section 2(g) - For the purpose of considering the appointment, employment evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 2(j) - To consider the deployment, or specific occasions for implementation, of security personnel or devices. Section 2(r) - For the purpose of conferring with an employee or employees of the City, for the sole purpose of receiving information from the employee or ~ ~ employees or to ask questions of the employee or employees; provided, however, that no discussion of public business or City policy that affects public business shall take place between the members of the City Council during the conference. • • LA PORTE CITY COUNCIL JUNE 27, 1994 1. The meeting was called to order by Mayor Norman Malone at 6:00 P.M. Members of Citg~uncil Present: Mayor Norman Malone, Councilpersons Mike Cooper, Bob Thrower, Bob McLaughlin, Alton Porter, Deotis Gay, Jack Maxwell and Jerry Clarke Members of Council Absent: Councilperson Guy Sutherland Members of City Staff Present: City Manager Robert T. Herrera, Assistant City Attorney John Armstrong, City Secretary Sue Lenes, Assistant City Manager John Joerns, Municipal Court Judge J.B. Williamson, Director of Administrative Services Louis Rigby, Chief of Police Bobby Powell, Director of .Public Works Steve Gillett, Director of Parks and Recreation Stephen Barr, Purchasing Agent Susan Kelley, Records Management Administrator/Assistant to the City Secretary Rita Lacey, Golf Pro Alex Osmond Others Present: Bay Area District Manager for BFI Larry Goswick; two citizens Gladys Roth and Helen McFerren 2. The invocation was given by Councilperson Jerry Clarke. 3. Council considered approving minutes of Regular Meeting June 13, 1994. Motion was made by Councilperson Thrower to approve the minutes of June 13 as presented. ..Second by Councilperson Maxwell. The motion carried, 7 ayes and 0 nays and i abstain. Ayes: Councilpersons Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell and Clarke Nays: None Abstain: Mayor Malone 4. There were no citizens wishing to address Council. 5. Council considered ordinances authorizing the execution by the City of La Porte of Industrial District Agreements with Nippon Pigment (USA) and Rphm and Haas. • • Minutes Regular Meeting La Porte City Council June 27, 1994, Paqe 2 City Manager Robert T. Herrera stated, "We have two industrial district contracts that have been fully executed and meet all City of La Porte requirements. We recommend entering into a contract obligation with Nippon Pigment which is Ordinance 93- IDA-27, and Rohm and Haas which is Ordinance 93-IDA-38." Assistant City Attorney read: ORDINANCE 93-IDA-27 - AN ORDINANCE AUTHORIZING THE EXECUTION BY THE CITY OF LA PORTE OF AN INDUSTRIAL DISTRICT AGREEMENT WITH NIPPON PIGMENT (USA), INC., FOR THE TERM COI~IENCING JANUARY 1, 1994, AND ENDING DECEMBER 31, 2000; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Assistant City Attorney read: ORDINANCE 93-IDA-38 - AN ORDINANCE AUTHORIZING THE EXECUTION BY THE CITY OF LA FORTE OF AN INDUSTRIAL DISTRACT AGREEMENT WITH ROHM AND HAAS BAYPORT, INC., FOR THE TERM'COMMENCING JANUARY 1, 1994, AND ENDING DECEMBER 31, 2000; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. ora~nance 93-1DA-"l-i. ana ~ralnance ys-1LA-sts as recta AY Gnu 8ssistant City Atto;ney. Second by Councilperson Gay. The motion carried, 8 ayies and 0 nays. Ayes: Councilpersons Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 6. Council considered approving the rate increase requested by Browning-Ferric Industries (BFI) Waste Systems for Roll-Off Service. Director of Public Works Steve Gillett led discussion with Council. He reportod one of the services provided by BFI is roll-off containers which are uncompacted. He stated, "With the dramatic increases in landfill costs, this has created a somewhat inequitable situation. BFI has no problem absorbing landfill increases in its front-load container service because trash is compacted at a seven to one ratio. However, roll-off service is non compacted trash and landfill fees constitute approximately 30$ of the total cost. Due to the language of their contract, BFI is unable to increase its cost more than 4~, so any increase in landfill costs above the normal C.P.I can not be passed on to the City. In fact, BFI is losing money on this service and have requested an increase only on roll-off sarvioo. This will adjust the fees to actual cost." TT ,~: • • Minutes Regular Meeting La Porte City Council June 27, 1994, Page 3 Mr. Gillett and BFI's Bay Area District Manager, Mr. Larry Goswick, answered Council's questions regarding the roll-off service coat increase. increase as requested by BFI. Second by Councilperson Thrower. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 7. Consent Agenda - Council considered awarding contract and bids as follows: (A) Consider awarding annual contract to Excell Materials Inc., for concrete; (B) Consider awarding annual contract to Stabilized Products for cement stabilized sand; (C) Consider rejecting bids for items 1 and 3, and award annual contract for items 2, 4 and 5 to Cues, Inc., for manhole chemical sealing materials; (D) Consider awarding bid to Dow Fence and Supply for fencing at Bay Forest Golf Course. Councilperson McLaughlin requested item A be removed from the consent agenda for further discussion. Councilperson Clarke requested item C be removed for further discussion. Director of Public Works Steve Gillett led discussion regarding bid tabulations for cement stabilized sand. After discussion Councilperson McLaughlin recommended that the contract be awarded to the local contractor DorBett Brothers. City Manager Robert T. Herrera stated, "Let me qualify a couple of the statements that were the staff's point of view. We clearly understand that it has been this council's direction to try to do business locally. Each time we tabulate bid responses, where there is a local vendor involved we attempt to try to do business with them. One of our responsibilities, from the staff point of view, is to insure that we are not criticized by the open public for doing business in such a fashion as someone can come back and have a legal remedy against the City. That is why staff has been careful over the years to recommend what we believed to be the low responsive bidder. That does not necessarily mean that the City Council has to take the recommendation of the City staff. Our job is to recommend what we believe is the low bidder. The Council can accept it or reject it. If you were to reject it, we would ask that you reject it and name a party to receive the bid." • Minutes Regular Meeting La Porte City Council June 27, 1994, Page 4 Director of Public Works Steve Gillett answered further questions from Councilperson Porter regarding the item A. Councilperson Clarke asked Director of Public Works Steve Gillett to review item C, consider rejecting bids for items 1 and 3, and award annual contract for items 2,4 and 5 to Cues, Inc., for manhole chemical sealing material. After a short discussion of item C, Council decided to vote on item C in conjunction with the consent agenda. Councilperson McLaughlin asked for a separate vote on item A to award an annual contract for concrete and recommended that Council award the bid to the local contractor. Mr~t i c~r3 was made by Councilperson McLaughlin to award the annum contract for concrete to Dorsett Brothers. Second by Councilperson Gay. The motion carried, 7 ayes and 1 nay. Ayes: Councilpersons Cooper, Thrower, McLaughlin, Porter, Gay, Maxwsll and Mayor Malone Nays: Councilperson Clarke agenda items Bj Can D as presented. Second by Councilperson Maxwell. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 8. City Manager Robert T. Herrera had no administrative reports. He asked, as a result of the action taken tonight, that the City Attorney's office put together an ordinance indicating the city's intentions of giving preference to local firms whenever possible and to define what parameters will be used in making such decisions. 9. Councilpersons Thrower, McLaughlin, Clarke, Cooper and Mayor Malone brought items to council's attention. 10. Council adjourned into executive session at 6:32 P.K. to discuss the following under V.A.T.S. - Article 6252-17, Section 2(F) - (Land„Acquisition): Meet with the City Manager regarding land acquisition(s); Section 2(Gj - (Personnel): Meet with the City Manager regarding personnel matter(s). Council returned to the table at 8:11 P.M. with no action being taken. Minutes Regular Meeting La Porte City Council June 27, 1994, Paqe 5 U 11. There being no further business to come before the Council, the meeting duly adjourned at 8:12 P.M. Respectfully submitted, ~~ Sue Lenes, City Secretary Passed and Approved this the 13th day of July, 1994 Norman L. Malone, Mayor .., ~ r r, • ~.- ,.. • ORDINANCE NO. 93-IDA-27 AN ORDINANCE AIITHORIZING THE 88ECIITION BY THB CITY OF LA PORTE OF AN INDIISTRIAL DISTRICT AGREEMENT WITB NIPPON PIGMENT (IISA), INC., FOR THE TERM COMMENCING JANIIARY 1, 1994, AND ENDING DECEMBER 31, 2000; HARING VARIOIIS FINDINGS AND PROVISIONS RELATING TO THE SIIBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. NIPPON PIGMENT (USA), INC. has executed an industrial district agreement with the City of La Porte, for the term commencing January 1, 1994, and ending December 31, 2000, a copy of which is attached hereto, incorporated by reference herein,. and made a part hereof for all purposes. Section 2. The Mayor, the City Manager, the City Secretary, and the City Attorney of the City of La Porte, be, and they are hereby, authorized and empowered to execute and deliver on behalf of the City of La Porte, the industrial district agreement with the corporation named in Section 1 hereof. Section 3. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law .preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. r ' • • ORDINANCE NO. 93-27 PAGE 2 Section 4. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 27th .day of June, 1994. CITY OF LA PORTE By : ., rman lone, Mayor ATTEST: Sue Lenes, City Secretary APPROVED: Knox W. Askins, City Attorney ` ~ • • ~, ORDINANCE NO. 93-IDA-38 AN ORDINANCE AIITHORISING THE SBECIITION BY THE CITY OF LA FORTE OF AN INDIISTRIAL DISTRICT AGRREMENT WITH ROHM AND HAAS BAYPORT, INC., FOR THE TERM COMMENCING JANIIARY 1, 1994, AND ENDING DECEMBER 31, 2000; MAKING VARIOIIS FINDINGB AND PROVISIONB RELATING TO THE SUBJECT; FINDING COMPLIANCE WITS THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA FORTE: Section 1. ROHM AND HAAS BAYPORT, INC. has executed an industrial district agreement with the City of La Porte, for the term commencing January 1, 1994, and ending December 31, 2000, a copy of which is attached hereto, incorporated by reference herein, and made a part hereof for all purposes. Section 2. The Mayor, the City Manager, the City Secretary, and the City Attorney of the City of La Porte, be, and they are hereby, authorized and empowered to execute and deliver on behalf of the City of La Porte, the industrial district agreement with the corporation named in Section 1 hereof. Section 3~. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. ~ .• ~ • `. ORDINANCE NO. 93-38 PAGE 2 Section 4. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 27th day of June, 1994. CITY OF LA PORTE By: rman L. al ne, Mayor ATTEST: Sue Lenes, City Secretary APPROVED: ~`~ o Knox W. Asklns, City Attorney ~~USTRIAL DISTRICT AGRF.EM ACTS SIGNID CONTRACT & EXHIBITS~I~ TOTAL CONTRACTS MAILED 49 TOTAL CONTRACTS PASSED -JANUARY 10,1994 30: 93-IDA-01-A Air Products, Ina Corporation (1 of 2) 93-IDA-03 Alphagaz, Division of Liquid Air Corporation 93-IDA-0S Arco Pipe Line Company 93-IDA-06 Aristech Chemical Corporation 93-IDA-08 Big Three Industries, Ina 93-IDA-09 Dow Chemical Company 93-IDA 10 Drago Supply Company, Ina 93-IDA 11 Dunn Bquipment, Ina 93-IDA 12 E.I. du Pont de Nemours and Company 93-IDA-13 Chusei (U.S.A.), Ina 93-IDA 14 Eurecat U.S., Ina 93-IDA 15 NOCS West Guli; Ina 93-IDA-16 Ethyl Corp. 93-IDA 17 Fairmont Supply Company 93-IDA 18 Fina Oil 8t Chemical Company 93-IDA 20 Goodyear Tire & Rubber Company 93-IDA-22 Hercules, Ina 93-IDA ?A Solvay Interox 93-IDA 2S Geon Company 93-IDA-26 Lubriaol Corporation 93-IDA 28 Occidental Chemical Corporation 93-IDA 29 Ohmstede, Ina 93-IDA 32 Praxair, Ina 93-IDA-33 Primeco, Ina D/B/A Prime Equipment Company 93-IDA-36 Revak Enterprises, Ina 93-IDA-37 Rexene Corporation 93-IDA-39 Solvay Polymers, Ina 93-IDA-41 I.aidlaw Environmental Services (TES), Ina 93-IDA-44 Tri-Gas, Ina 93-IDA-48 CBSL Transportation Services, Ina TOTAL CONTRACTS PASSED -FEBRUARY 14,1994 6: 93-IDA-02 Akio Chemicals, Ina (Bayport) 93-IDA-42 Akio Chemicals, Ina (Deer Park) 93-IDA-19 FMC Corporation 93-IDA-21 Greif Bms. Corporation 93-IDA-31 Petrolite Corporation 93-IDA-45 Union Carbide Industrial Servloes Company, Ina TOTAL CONTRACTS PASSED -MARCH 14, 1994 1 93-IDA 23 Houston Lighting and Power Company TOTAL CONTRACTS PASSED -MARCH 28,1994 4 93-IDA-04 Aroo Chemical Company 93-IDA 35 Tom M.R., Ina 93-IDA-40 Southwest Chemical Company 93-IDA-43 Texas Ek~etrical Company TOTAL CONTRACTS PASSID -MAY 9,1994 1 93-IDA-01-B Air Products Manufacturing Corporation (2 of 2) TOTAL CONTRACTS TO PASS -JUNE 27,1994 93-IDA-27 Nippon Pigment 2 93-IDA-38 Rohm & Haas (Includes second contract for Air Products) TOTAL # OF CONTRACTS STILL OUT 3 (Does not include Southern Ionics or Storage Warehouse Services) FOLLOW-uPS: Witco's oontrad has arrived, but without any exhibits; they still are searching for Exhibit "A" information, which is ~ for passage. Quantum (2) is trying to expedite the delivery of their oontracx. As of June 21, 1994 • • l <a OR CIT COUNCI AGEND TEM Agenda Date Requested: June 27. 1994 Requested By: G'1 a Department: Public Works XXXX Report Resolution Ordinance Exhibits: Letter from BFI Waste Systems SU RY & RECOMMENDATION In 1990, the City Council approved a five (5) year contract with BFI Waste Systems for the collection and disposal of commercial solid waste. The Contract includes both front-load containers and roll-off service. The original contract provided for an annual rate increase, based on the Consumer Price Index (CPI), with no increase to exceed 4$ in any year. This is the final year 'of the Contract, which also contains a five (5) year renewal option. One of the services provided is roll-off containers, which are uncompacted. With the dramatic increases in landfill costs, an inequitable situation has been created. BFI has had no problem absorbing landfill increases in its front-load container service because trash is compacted approximately 7 to 1. Therefore, disposal fees make up a small percentage of total cost, and increases do not dramatically affect total cost. However, with roll-off service, which is non-compacted trash, landfill fees are approximately 30$ of the total cost. Due to the language of the Contract, BFI is unable to increase roll-off fees to pay for its costs to provide the service. BFI has requested an increase, for roll-off service only, which will adjust the fees to actual cost. The proposed rate increase is as follows. 1990 RATE 1993 RATE 20 CY $8.25/CY $8.99/CY 30 CY $7.00/CY $7.65/CY 40 CY $6.00/CY $6.58/CY PROPOSED RATE INCREASE $1o.21/cY $1.22/cY $ 8.84/CY $1.19/CY $ 7.74/CY $1.16/CY It is recommended that the proposed rate increase be approved. Rates charged to commercial customers will be adjusted on October 1, 1994. Action Required by Council: Approve the rate increase requested by BFI Waste Systems for roll-off service. Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: N/A _ Funds Available: YES NO ~nurovea ror city council egenaa Robert T. Herrera DATE City Manager ® • 1 i ' S1~~~.TM BROWNING-FERRIS INDUSTRIES Bay Area District May 20, 1994 Mr. Stephen L. Gillett Director of Public Works City of LaPorte P.O. Box 1115 LaPorte, Texas 77572-1115 Re: Commercial Rolloff Rates • Recycled paper Dear Mr. Gillett, As we have discussed, the existing contract does not address increases in rolloff rates in an equitable manor. This letter is our request for consideration of the following rates. Each year BFI's financial position has deteriorated rather than improved. The reason is multi-faceted, but centers around terms which more closely fit calculations for commercial front load rates (compacted trash) and not predominately loose yardage for open top rolloff accounts. The following charts will demonstrate the impact of what has happened over the last several years. ORIGINAL CONTRACT RATES (1990) CONTAINER RATE/ RATE BREAKDOWN TOTAL SIZE CO. YD. LANDFILL HAIILING FEE ($2.20/CII.YD.) 20 CU.YD. $8.25 = $44.00 + $121.00 = $165.00 (LOOSE) 30 CU.YD. $7.00 = $66.00 + $144.00 = $210.00 (LOOSE) 40 CU.YD. $6.00 = $88.00 + $152.00 = $240.00 (LOOSE) A state flow fee was enacted, was changed once, and is currently $.25/cubic yard for loose trash and $.40/cubic yard for compacted trash. 1700 NORTH "E" STREET (77571) • P.O. BOX 1379 • LA PORTE, TX 77572 • (713) 471-9142 • FAX: (713) 470-6574 a i • Browning-Ferris, Inc. Page 2 of 2 PROPOSED RATES BIZE CIIRRENT 1990 CPI-II FLOW TOTAL LANDFILL BAIIL RATE INCRRA8E8 FEE RATES @ 9.7$ $.25/ $3.32/ (1992-4.0$) CII.YD. CII. YD. (1993-3.1~C) (1994-2.6$) 20 YD $66.40 + $121.00 + $11.74 + $5.00 = $204.12 LOOSE ($10.21 /CU YD) 30 YD $99.60 + $144.00 + $13.97 + $7.50 = $265.07 LOOSE ($8.84/ CU.YD.) 40 YD $132.80+ $152.00 + $14.74 + $10.00 = $309.54 LOOSE ($7.74/ CU.YD.) COMPACTED $.40/YD. $10.36/ CU. YD. I realize the current contract does not properly address this increase request, but the increases in landfill/flow fee has made the current rates burdensome. I believe you will agree that all the commercial rates are very competitive and that this request would remedy an inequitable position. Thank you for your future consideration with regard to this matter. Since ly, Larr E. Goswick District Manager • • RE T FOR CITY COUNCIL AGEND TEM Agenda Date Requested: June 27. 1994 Requested By: '1 ett Department: Public Works XXXX Report Resolution Ordinance Exhibits: Bid tabulation and recommendation. STJNIIKARY & RECOMMENDATION Sealed bids were received on June 13, 1994 for the annual contract for concrete. Concrete is used in the Street and Utility divisions for repair of streets and other structures. Bids were sent to seven (7) vendors with three (3) returning bids. Low bid was submitted by Excell Materials, Inc. per the attached bid tabulation. It must be noted that, in addition to the unit prices bid, second low bid, Dorsett Bros. has a higher delivery charge for less than truckload quantities. With many jobs requiring less than three (3) yards, the additional delivery charge increases the estimated annual cost above the base bid amount. Using estimated yearly quantities, the total annual cost would be $23,187.50, not including delivery charges for less than truckload quantities. It is estimated that twenty (20) deliveries less than three (3) yards will be needed, or an additional $1,000 over the base bid. This represents a savings of $500.00 over second low bid. This is a 4$ increase over the current cost. Adequate funds are available in the Street and Utility divisional budgets. Action Required by Council: Award annual contract to Excell Materials, Inc. for concrete, at an annual estimated cost of $23,187.50. Availabila.ty of Funds: XXXX General Fund XXXX Water/Wastewater Capital Improvement General Revenue Sharing Other 002-806-806-413 Account Number: 001-700-701-415 Funds Available: ~_YES NO Approved for City Council Agenda Robert T. Herrera DATE City Manager • ~ • CITY OF LA PORTg INTER-OFFICl3 MEMORANDUM JUNE 17, 1994 TO: STEVE GILLETT, PUBLIC WORKS DIRECTOR FROM: SUSAN KELLEY, PURCHASING AGENT SUBJECT: SEALED BID #0597 - CONCRETE Advertised, sealed bids #0597 - concrete were opened and read on June 13, 1994. Bid requests were mailed to seven (7) vendors with three (3) returning bids. Low bid meeting specifications was submitted by Excel. Materials, Inc. Using estimate yearly quantities, the total cost would be $23,187.50. This is a 4$ increase over last year's cost. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify me. Attachment: Bid Tabulation Bidder's List • • BID TABULATION = OONCRETE ...................... ............,..:.... x;~ .::.::..:::.::.:::.::.:::::o~.,..:..,:;;, .. ...,:....... .. .....: ,.. : :,. .:.::. :..::::sa..us,:. ......: .......... ....... .. .. .. .., ........... :...~ ...:............:..... :. .. ... i. .: ~.:. ..... ::::;::::.f .............. .........t. ............:.. ......... , ..: ... u,: ...... F . , ...., , .. .: '. ' . .... ~: .............:: .:.:: ....s.:' .:::::.. .. .. ... :.. ..: v.. .. . .::.~....:::..r..: .... ..:E ~~. ^.:ii} ,}.~.: . 1. CONCRETE - 5 SACK {2d0 CU.YD.) $5d.dd $5d.dd $52.40 2. CONCRETE - 6 SACK (250 CU.YD.) $52.75 $53.00 $56.00 :':.. .... .. .:.... ...:.~1~ ,: '~_> <~~~~.. ,<~_:v ')~.., <t€~~ :<$:r: LOCATI©N ©F PLANT MORGANS POINT LA FORTE CROWN STiHWY 22b RESPANSE TIME BEST T® THEIR ABILITY 24 HOURS 30 MINUTES AMENDMENTS BY VENDOR $50.00 ADDT'L CHG DELIVERY FEES; LESS ThIAN 8-112 YD $75.00 1 - 3 YDS & AFTER 60 MIN AT $50.00 3+ - 6 YDS ~IOB31TE - $1.OOlMIN LJ BIDDER'S LIST S$ALED BID #0597 - CONCRETE PARKER LA ~'ARGE EXCELL MATERIAL, INC. P. O. BOX 4608 P. 0. BOX 536 HOUSTON, Tx 77210-4608 HIGHLANDS, TX 77562 HOUSTON SHELL & CONCRETE P. 0. BOX 348 HOUSTON, TX 77001 PIONEER CONCRETE OF TEXAS 800 GESSNER #2100 HOUSTON, TX 77024 DORSETT BROTHERS P.O. BOX 5766 PASADENA, TX 77508 WHTTE'S MINES P. 0. BOX 791550 SAN ANTONIO, TX 78279-1550 ABEL 850 GRAND AVENUE BACLIFF, TX 77518 CHAMBER OF COMMERCE P.O. BOX 996 LA PORTE, TX 77572-0996 BAYSHORE SUN PUBLIS~I DATES: MAY 29TH, 1994 JUNE 5TH, 1994 F R CITY COUNCIL AGEN T Agenda Date Reg2ue ted: - June 27, 1994 Requested By: ~~. Gillett Department: Public Works XXXX Report Resolution Ordinance Exhibits: Bid tabulation and recommendation. SUNII~IARY & RECOMMENDATION Sealed bids were received on June 13, 1994 for the annual contract for cement stabilized sand. The material is used in the Street and Utility divisions for construction and repair of streets, drainage and utility structures. Bids were sent to twelve (12) vendors with six (6) returning bids. Low bid was submitted by Stabilized Products per the attached bid tabulation. Using estimated yearly quantities, the total annual cost would be $11,000.00. This is less than 1$ decrease over current costs. Adequate funds are available in the Street and Utility divisional budgets. Action Required by Council: Award annual contract to Stabilized Products for cement stabilized sand, at an annual estimated cost of $11,000.00. Availabll ty of Funds: XXXX General Fund XXXX Water/Wastewater Capital Improvement General Revenue Sharing Other 002-806-806-413 Account Number: 001-70.0-701-415 Funds Available: ?~_YES NO r v C e Robert T. Herrera DATE City Manager ~~ CITY OF LA PORTS INTER'OFFICE MEMORANDUM. JUNE 17, 1994 • TO: STEVE GILLETT, PUBLIC WORKS DIRECTOR FROM: SUSAN KELLEY, PURCHASING AGENT SU$JECT: SEALED BID #0596 - CEMENT STABILIZED SAND Advertised, sealed bids #0596 - cement stabilized sand were opened and read on June 13, 1994. Bid requests were mailed to twelve (12) vendors with six C6) returning bids. Low bid meeting specifications was submitted by Stabilized Products. Using estimate yearly quantities, the total cost would be $11,000.00. This is less than 1$ decrease from last year's cost. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify me. Attachment: Bid Tabulation Bidder's List • • BID TABULATION ~ CEMENT STABILIZED SANp ,~ • • BIDDEa~s LIST SEALED SID X0596 - CEMENT STABILIZED SAND PARKER LA FARGE, INC. P. O. BOX 4608 HOUSTON, TX 77210-4608 BAYTOWN SAND & CLAY P. O. BOX 850 MONT BELVIEU, TX 77580 GULF STATES MATERIALS P.O. BOX 1425 LA PORTE, TX 77572 DORSETT BROTHERS P. O. BOX 5766 PASADENA, TX 77505 J.D.S. TRUCKING, INC. 2725 Avenue L Santa Fe, TX 77510 STABILIZED PRODUCTS 202 VANN ~tD . HIGHLAND, TX. 77562-4104 CHAMBER OF COMMERCE P.O. BOX 996 LA PORTE, TX 77572-0996 GULF COAST LIMESTONE P.o. Box 66 3EABROOK, TX 77586 TELGE RQAD MATERIAL P.O. BOX 877 CYPRESS, TX 77429 GULF COAST MATERIALS P.O. BOX 924933 HOUSTON, TX 77292 HIGHLANDS STABILZE P.O. BOX 381 HIGHLANDS, TX 77562 BEDROCK MATERIALS INC. P.O. BOX 1817 CHANNELVIEW,TX 77530 ABEL SAND 848 GRAND AVENUE BACLIFF, TX 7751$ $AYSHORE SUN PUBLISH DATES MAY 29, 1994 JUNE 5, 1994 RE FO CITY CO CIL AGEND TEM Agenda Date Requ~ ed: June 27, 1994 Requested By: ~'~ 'll t Department: Public Works XXXX Report Resolution Exhibits: Bid Tabulation. Ordinance SUMMARY & RECOMMENDATION Sealed bids were received on June 13, 1994 for the annual contract for manhole chemical sealing materials. The material is used in the City's Infiltration and Inflow Reduction Program (I & I) to seal manholes and other wastewater collection structures. Bids were sent to five (5) vendors, with two (2) returning bids. Item 1, Acrylamide, was no bid by Avanti International. It is expected that this material will be banned by the EPA. later this year for environmental reasons. Item 3, Ammonium Persulfate is the catalyst for Acrylamide, and was also no bid by Avanti. Cues, .Inc. bid an alternate (AC400) for Item 1, which is not recommended. It is recommended that Items 2, 4 and 5 be considered for purchase, with Items 1 and 3 rejected. Total low bid for Items 2, 4 and 5 was submitted by Cues, Inc. per the attached revised bid tabulation. Using estimated yearly quantities, the total annual cost would be $87,000.50. Adequate funds are available in the Utility Capital Improvement Fund. Action Required by Council: Reject bids for Items 1 & 3, and award annual contract for Manhole Chemical Sealinq Materials Items 2, 4 & 5 to Cues, Inc. for an annual estimated cost of $87,000.50. Ava lability of Funds: General Fund Water/Wastewater XXXX Capital Improvement General Revenue Sharing Other Account Number: 003-669-710-100 Funds Available: ~_YES NO Approved fortCity Council Agenda Q~~--.1~. T- ~~en.~ (~" Z 1 ~ R 4 Robert T. Herrera DATE City Manager • • BID TABULATION -MANHOLE CHEMICAL SEALING MATERIAL ORIGINAL BID TABULATION 1. ACRYLAMIDE (13,200 LBS) NO BID * ALTERNATE - AC400 $1 •~ 2. TRIETHANALAMINE (265 GAL) $12.50 $18.00 3. AMMONIUM PERSULFATE (2,640 LBS) $1.25 NO BID 4. ACRYLIC RESIN CHEMICAL GROUT (34,848 LBS) $2.25 $2.27 5. SODIUM PERSULFATE (2,640 LBS) $2.00 $1.92 REVISED BID TABULATION 2. TRIETHANALAMINE (265 GAL) 4. ACRYLIC RESIN CHEMICAL GROUT (34,848 LBS) 5. SODIUM PERSULFATE (2,640 LBS) $12.50 $18.00 $2.25 $2.27 $2.00 $1.92 ~ • • BIDDER'S LIST MANHOLE CHEMICAL SEALING MATERIAL SEALED BID # 0591 AVANTI INTERNATIQNAL 822 BAY STAR BLVD. WEBSTER, TX 77598-1528 DE-NEEF INC. P.O. BOX 1219 WALLER, TX 77484 THE MELBAR COMPANY P.O. BOX 35558 HOUSTON, TX 77235-5558 CUES, INC. 3201 VINELAND RD. ORLANDd, FL 32811 FOSROC INC. 55 SKYLINE DR. PLAINVIEW, NY 11803 CHAMBER OF COMMERCE P.O. BOX 996 L~1 PORTE, TX 77572-0996 BAYSHORE SUN - PUBLISH DATES MAY 29, 1994 JUNE 5, 1994 ,. • REO.UEST FOR CITY COUNCIL AGENDA ITEM gen a ate equested: une , Requested By: Alex O ond, Golf Pro/Manager Department: Golf Course ~_ Report Resolution Ordinance Exhibits: 1. Sealed Bid #0595 2. Bidders List 3. Bid Tabulation Sealed Bids #0595 for fencing along the Golf Course were opened and read on June 13, 1994. Bid requests were mailed to ten (10) vendors with four 14- returning bids. This fence is to be installed at four (4) primary locations: • South side along hole #7 and #6 (1,435 ft.) • Both sides of Wharton Weems Blvd, with 2 gates (2,385 ft.) • Around the maintenance barn area (525 ft. w/ Privacy Slats) • Along the cart path at hole #17 (160 ft. w/ Privacy Slats) Staff recommends awarding the bid to low bidder meeting specifications, Dow Fence and Supply in the amount of 531,080.50. 532,500 was budgeted for these improvements to help secure the property, protect golfers and improve the course esthetics. Action Required by Council: Award bid to Dow Fence and Supply for installation of fencing at the Golf Course in the amount of 531,080.50. Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing ~ C~ Other (None required) Account Number: 028-800-811-832 Funds Available: ~ YES _ NO Aooroved for Citv Council Agenda Robert T. Herrera Manager ~I.D _~ i ~ 1I~ (~ -1,1-9 ~l DATE • CITY OF LA PORT$ INT$ROFFIC$ MEMORANDUM JUNG 17, 1994 TO: ALEX OSMOND, GOLF PRO FROM: SUSAN KELLEY, PURCHASING AGENT-- SUBJECT: SEALED BID #0595 - GOLF COU~2SE FENCE Advertised, sealed bids #0595 ~ golf course fencing were opened and read on June 13, 1994. Bid requests were mailed to ten (10) vendors with four (4) returning bids. Low bid meeting specifications was submitted by Dow Fence ~ Supply with a unit cost of $6.10 per foot of fencing. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting If there is a need to defy bringing this bid before council, please notify me. Attachment: Bid Tabulation Bidder's List BID TABULATI(JN = QOLF COURSE FENCE ,: BIDDER'S LIST SEALED BID #0595 - GOLF COUR88 FENCING ARIES FENCE CO. P.O. BOX 7184 PASADENA, TX 77508 BROOKS FENCE 4018 ALLEN-GENOA HOUSTON, TX 77504 DOW FENCE SUPPLY 1802 PRESTON #A PASADENA, TX 77503 FOSTER FENCE 12705 MARKET HOUSTON, TX 77015 JESSE FENCE CO. 12390 TOMBALL PRKWY HOUSTON, TX 77086 CHAMBER 0~' COMMERCE P.O. BOX 996 LA PORTE, TX 77572-0996 ASTRO FENCE CO. 4020 KOEHLER HOUSTON, TX 77007 COMMERCIAL FENCE P.O. BOX 1354 PASADENA, TX 77501 FENCEMASTER 11007 W. HARDY RD. HOUSTON, TX 77076 HOUSTON FENCE COMPANY 13300 MURPHY RD. STAFFORD, TX 77477 WITHERS FENCE COMPANY 409 WEST MAIN STREET LA PORTE, TX 77571 BAYSHORE SUN PUBLISH DATES MAY 29, 1994 JUNE 6, 1994