HomeMy WebLinkAbout1995-01-23 Regular Meeting
MINUTES OF THE REGULAR MEETING OF
LA PORTE CITY COUNCIL
JANUARY 23, 1995
1. CALL TO ORDER
The meeting was called to order by Mayor Norman Malone at 6:00
P.M.
Members of City Council Present: Mayor Norman Malone,
Councilpersons Guy Sutherland, Mike Cooper, Bob Thrower, Bob
McLaughlin, Alton Porter, Deotis Gay, and Jerry Clarke
Members of Council Absent: Councilperson Jack Maxwell
Members of City Staff Present: City Manager Robert T.
Herrera, City Attorney Knox Askins, City Secretary Sue Lenes,
Assistant City Manager John Joerns, Chief of Police Bobby
Powell, Director of Finance Jeff Litchfield, Assistant Finance
Director Cynthia Alexander, Director of Parks and Recreation
Stephen Barr, Director of Administrative Services Louis Rigby,
Purchasing Agent Susan .Kelley, Director of Planning Chuck
Harrington, Director of Public Works Steve Gillett, Assistant
Director of Public Works Buddy Jacobs, Assistant Fire Chief
John "Champ" Dunham
Others Present: A number of La Porte citizens
2. INVOCATION BY COUNCILPERSON PORTER
The invocation was given by Councilperson Porter.
3. CONSIDER APPROVING MINUTES OF REGULAR MEETING OF THE LA PORTE
CITY COUNCIL JANUARY 9, 1995
Motion was made by Councilperson Clarke to approve minutes of
Regular Meetinq held on January 9, 1995. Second by
Councilperson Cooper. The motion carried, 8 ayes and 0 nays.
Ayes: Councilpersons Sutherland, Cooper, Thrower,
McLaughlin, Porter, Gay, Clarke and Mayor Malone
Nays: None
Councilperson Porter asked that the record show he was absent
for most of the January 9th meeting.
4. PETITIONS, REMONSTRANCES. COMMUNICATIONS, AND CITIZENS AND TAX
PAYERS WISHING TO ADDRESS COUNCIL
•
Minutes Regular Meeting
La Porte City Council
January 23, 1995, Page 2
Mr. Leonard Zlomke, 209 South
addressed Council expressing
purchase. He also voiced a
eliminate Sylvan Beach Park.
Lobit Street, La Porte, Texas,
a concern about the park
concern that the City would
Ms. Edra Blackwell, 1600 Lomax School Road, La Porte, Texas,
addressed Council stating during the Comprehensive Master Plan
Study she -was Chairman of the Parks and Beautification
Committee. Ms. Blackwell encouraged Council to proceed with
the plans for purchase of property for park purposes. She
stated, "Part of the Comprehensive Master Plan Study called
for more access to the bay for the La Porte Community."
5. DISCUSS REFERENDUM PETITION FILED JANUARY 6 1995 SEEKING
REPEAL OF ORDINANCE NO 94-1994 - K. Askins
City Attorney Knox Askins reported the status of the
Referendum Petition filed on January 6, 1995, seeking the
repeal of Ordinance No. 94-1994. He explained the
requirements of the City Charter and read the letter to the
Mayor and Council from the City Secretary constituting the
certificate per the Charter requirements. City Attorney
explained the defect on the petition, and he stated in his
opinion this can promptly and readily be addressed by the
circulators within the ten (10) day time period as required.
City Attorney Askins explained to Council they will have two
options to consider at the next City Council meeting on
February 13th: 1)~Repeal Ordinance 94-1994; 2) If Council does
not wish to repeal the ordinance they must call an election to
be held on the next regularly scheduled election date. That
date is May 6, 1995, which is the same date for the next
General Election of Council members.
6. CONSIDER AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT
BETWEEN THE CITY .OF LA PORTE AND RAY & HOLLINGTON ARCHITECTS,
FOR THE DESIGN OF A NEW S.P.O.R.T. BUILDING (Ord. 95-2011) -
C. Harrington
Director of Planning Chuck Harrington reviewed the summary and
recommendations regarding the remodeling of the Old Auction
Barn for the relocation of the S.P.O.R.T. program.
City Attorney read: ORDINANCE 95-2.011 - AN ORDINANCE
APPROVING AND AUTHORIZING. AN AGREEMENT BETWEEN THE CITY OF LA
PORTE AND RAY & HOLLINGTON ARCHITECTS, FOR THE DESIGN OF A NEW
S.P.O.R.T. BUILDING; APPROPRIATING NOT TO EXCEED $39,785.00 TO
FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN
MEETING LAW; PROVIDING AN EFFECTIVE DATE HEREOF.
Minutes Regular Meeting
La Porte City Council
January 23, 1995, Page
Motion was made by Councilperson Thrower to approve Ordinance
95-2011 as read by .the City Attorney. Second by Councilperson
Clarke. The motion carried, 8 ayes and 0 nays.
Ayes: Councilpersons Sutherland, Cooper, Thrower,
McLaughlin, Porter, Gay, Clarke and Mayor Malone
Nays: None
7. CONSIDER AN ORDINANCE APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A CHANGE ORDER ALLOCATING ADDITIONAL FUNDS
FOR AN AGREEMENT BETWEEN THE CITY OF LA PORTE AND THE TEXAS
DEPARTMENT OF TRANSPORTATION, TO INCORPORATE NECESSARY
RELOCATION OF CITY UTILITIES INTO THE DESIGN AND CONSTRUCTION
OF SH 225 (Ord. 95-2012) - C. Harrington
Director of Planning Chuck Harrington reviewed summary and
recommendations to authorize the City Manager to execute a
change order allocating an additional $9,460.19 for the work
items to incorporate relocation of City utilities.
City Attorney read: ORDINANCE 95-2012 - AN ORDINANCE
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE
ORDER AND APPROPRIATE AN ADDITIONAL $9,460.19, FOR AN
AGREEMENT BETWEEN THE CITY OF LA PORTE AND THE TEXAS
DEPARTMENT OF TRANSPORTATION, TO INCORPORATE NECESSARY
RELOCATION OF CITY UTILITIES INTO THE DESIGN AND CONSTRUCTION
OF STATE HIGHWAY 225; MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT.; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilperson Sutherland to approve
Ordinance 95-2012 as read by the City Attornev. Second by
Councilperson Thrower. The motion carried, 8 ayes and 0 nays.
Ayes: Councilpersons Sutherland, Cooper, Thrower,
McLaughlin., Porter, Gay, Clarke and Mayor Malone
Nays: None
8. CONSIDER AN ORDINANCE APPROVING AND AUTHORIZING AN ENGINEER
AGREEMENT BETWEEN THE CITY OF LA PORTE AND JIMMY D. DUNHAM,
P.E., TO DESIGN REPAIRS AND IMPROVEMENT TO THE FAIRMONT PARK
ELEVATED WATER STORAGE TANK (Ord. 95-2013) - S. Gillett
Director of Public- Works Steve Gillett reviewed summary and
recommendations for request to authorize an agreement with
Jimmy D. Dunham to design repairs and improvements to Fairmont
Park elevated water storage tank.
City Attorney read: ORDINANCE 95-2013 - AN ORDINANCE APPROVING
Minutes Regular Meeting
La Porte City Council
January 23, 1995, Page 4
AND AUTHORIZING AN ENGINEER AGREEMENT BETWEEN THE CITY OF LA
PORTE AND JIMMY D. DUNHAM, P.E., TO DESIGN REPAIRS AND
IMPROVEMENT TO THE.FAIRMONT PARK ELEVATED WATER STORAGE TANK;
APPROPRIATING NOT TO EXCEED $17,835.00 TO FUND SAID CONTRACT;
MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilperson Clarke to approve Ordinance
95-2013 as read by the City Attorney. Second by Councilperson
Thrower. The motion carried, 8 ayes and 0 nays.
Ayes: Councilpersons Sutherland, Cooper, Thrower,
McLaughlin, Porter, Gay, Clarke and Mayor Malone
Nays: None
9. CONSIDER A RESOLUTION DESIGNATING A REPRESENTATIVE AND AN
ALTERNATE REPRESENTATIVE TO SERVE ON BOARD OF DIRECTORS OF THE
HOUSTON-GALVESTON AREA COUNCIL FOR THE YEAR 1995 (Res. 95-021
R.T. Herrera
Motion was made by Councilperson Cooper.. to reappoint
Councilperson Sutherland as Representative and Councilperson
Edward G. "Jerry" Clarke as Alternate to the Houston-Galveston
Area Council Board of Directors for 1995. Second by
Councilperson~McLaughlin. The motion carried, 8 ayes and 0
nays.
Ayes: Councilpersons Sutherland, Cooper, Thrower,
McLaughlin, Porter, Gay, Clarke and Mayor Malone
Nays: None
9.A. ADDENDUM ITEM:
CONSIDER AN ORDINANCE ESTABLISHING SPEED LIMITS DURING
CONSTRUCTION ON A PORTION OF SH 225 WITHIN THE CORPORATE
LIMITS OF LA PORTE (Ord. 95-2014 - C. Harrington
Director of Planning Chuck Harrington reviewed summary and
recommendation to reduce speeds in the City of La Porte on
State Highway 225 from State Highway 134 (Battleground Rd.) to
State Highway 146 for construction safety from 55 mph to 45
mph.
City Attorney read: ORDINANCE 95-2014 - AN ORDINANCE
ESTABLISHING SPEED LIMITS DURING CONSTRUCTION ON A PORTION OF
STATE HIGHWAY 225 WITHIN THE CORPORATE LIMITS OF LA PORTE;
PROVIDING A PENALTY FOR THE VIOLATION THEREOF; FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN
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Minutes Regular Meeting
La Porte City Council
January 23, 1995, Page 5
EFFECTIVE DATE HEREOF.
Motion was made by Councilperson McLaughlin to approve
Ordinance 95-2014 as read by the City Attorney. Second by
Councilperson Porter. The motion carried, 8 ayes and 0 nays.
Ayes: Councilpersons Sutherland, Cooper, Thrower,
McLaughlin, Porter, Gay., Clarke and Mayor Malone
Nays: None
10. CONSENT AGENDA - ANY ITEM MAY BE REMOVED BY A COUNCILPERSON
FOR DISCUSSION
A. CONSIDER AWARDING BID FOR TABLES AND CHAIRS FOR SYLVAN
BEACH PAVILION AND BROOKGLEN RECREATION CENTER TO
ADIRONDACK DIRECT - S. Barr
B. CONSIDER AWARDING BID FOR CLOSED CIRCUIT TELEVISION
COMPONENTS TO ARIES INDUSTRIES - S. Gillett
C. CONSIDER AWARDING BID FOR FIRE TRAINING FACILITY PLYWOOD
REPLACEMENT TO FOLLIS CONSTRUCTION - J. Sease
D. CONSIDER AWARDING BID FOR TIRES, SECTION #2, TO A TO Z
TIRE COMPANY - S. Kelley
Motion was made by Councilperson Clarke to approve the Consent
Aaenda as presented. Second by Councilperson McLaughlin. The
motion carried, 8 ayes and 0 nays.
Ayes: Councilpersons Sutherland, Cooper, Thrower,
McLaughlin, Porter, Gay, Clarke and Mayor Malone
Nays: None
11. ADMINISTRATIVE REPORTS
City Manager Robert T. Herrera reported .there will be a
Special Called City Council Workshop on January 30, 1995, in
the City Council Chambers starting at 6:00 P.M. Council will
be provided with a packet of information which will cover the
items to be discussed..
12. COUNCIL ACTION
Councilpersons McLaughlin, Porter, Gay and Mayor Malone
brought items to Council's attention.
Minutes Regular Meeting
La Porte City Council
January 23, 1995, Page 6
13. EXECUTIVE SESSION
There were no items for an executive session, therefore none
was held.
14. ADJOURNMENT
There being no further business to come before Council the
meeting duly adjourned at 6:45 P.M.
Respectfully submitted,
Sue Lenes, City Secretary
Passed and Approved this the 13th
day of February, 1 95
- ~2t-
N an L. Malone, Mayor
.. ® •
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PHONE (719) 471-5020
January 19, 1995
Hon. Mayor & City Council
City of La Porte
City Hall
La Porte, Texas
Gentlemen:
o P. O. Box 1 1 1 5 o LA FORTE. I ExAS 77572
On January 6, 1995, a Referendum Petition was filed with the City
Secretary of the City of La Porte, seeking repeal of Ordinance No.
94-1994.
Pursuant to Article VI of the Home Rule Charter of the City of La
Porte, I have examined each paper of the Petition to determine if
it has a proper statement of the circulator and whether the
Petition is signed by a sufficient number of qualified electors.
Based upon my examination, I have found and determined that the
Petition has been signed by a sufficient number of qualified
electors.
However, I am advised by the City Attorney that the Petition fails
to meet the requirements of Section 6.03, Subparagraph (a)(3):
"Circulators. There shall appear on each petition the
names and addresses of five (5) electors, who, as
circulators, shall be regarded as responsible for the
circulation and filing of the petition."
Section 6.03, Subparagraph c, provides that a referendum petition
may be amended within ten {10) days after the notification of
insufficiency has been sent by the City Secretary, by filing a
supplementary petition upon additional papers signed and filed as
provided in case of an original petition. I am notifying the
circulators that an amendment should be prepared for each petition
page, stating the names and addresses of five (5) electors, who,
as circulators, shall be regarded as responsible for the
circulation and filing of the petition.
Yours very truly,
Sue Lenes
City Secretary
SL:sw
cc: Ms. Ginnie Groda
926 Seabreeze
La Porte, TX 77571
® •
® REQUEST FOR CITY COUNCI~ENDA ITEM
Agenda Date Requested: Janua 23 1995
Requested By: ~- Charles Harrington Department: Planning
X Report Resolution X Ordinance
Exhibits:
1. Ordinance
SUMMARY & RECOMMENDATION
During FY 1994 and FY 1995 budgeting processes, Council has authorized a total of
$585,000 for the purpose of remodeling the old Auction Barn for the relocation of the
S.P.O.R.T. program. In order to accomplish this task, it becomes necessary to select an
architect for the design of construction documents to complete the project
In order to maintain the momentum of the project, the staff proposes employing the firm
of Ray &Hollington Architects to complete construction drawings for the project as they
prepared preliminary sketch drawings for the building and they are fully aware of the
needs of the program. Ray &Hollington proposes completing the project through the
operation phase for a fee of $39,785.
Recommendation
The staff recommends approval of an ordinance authorizing the City Manager to enter
into an agreement with Ray &Hollington Architects in the amount of $39,785 for the
purpose of preparing construction drawings and specifications for relocation of the
S.P.O. R.T. program.
Action Required by Council:
Approval of an ordinance authorizing the City Manager to enter into an agreement with
Ray &Hollington Architects in the amount of 539,785 for the design of a new S.P.O.R.T.
building.
Availability of Funds:
_ General Fund _ Water/Wastewater
X Capital.lmprovement _ General Revenue Sharing
Other
Account Number: 015-638-520-100 Funds Available: X YES NO
Approved for City Council Agenda
Robert T. Herrera
City Manager
ORDINANCE NO. 95- 2011
AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE
CITY OF LA PORTE AND RAY & HOLLINGTON ARCHITECTS, FOR THE DESIGN
OF A NEW S.P.O.R.T. BIIILDING; APPROPRIATING NOT TO ERCEED
$39,785.00 TO FUND SAID CONTRACT; HARING VARIOUS FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes
the contract, agreement, or other undertaking described in the
title of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this
reference. The City Manager is hereby authorized to execute such
document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all
such signatures and to affix the seal of the City to all such
documents. The City Council appropriates the sum not to exceed
$39,785.00 from Capital Improvement Fund No. 015-638-520-100 to
fund said contract.
Section 2. The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
• •
ORDINANCE NO. 95- 2011
PAGE 2
section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 23rd day of January, 1995.
CITY OF LA PORTE
~~ ,,
By: ~,~~ liy~.~
No man L. alone_
Mayor
ATTEST:
Sue Lenes,
City Secretary
APPROVED:
G2~
Knox W. Askins,
City Attorney
•
TO: Robert T. Herrera, City Manager '~,y
FROM: Charles Harrington, Director of Planning ~/G~
SUBJECT: Proposed Agreement with Architect for S.P.O.R.T. Facility
Attached please find the Table of Contents outlining the above referenced agreement. Due
to the size of document, it will not be included in the agenda packet, but instead will be
available in the City Secretary's office should anyone wish to view it.
TABLE OF CONTENTS
Page(s)
TABLE OF CONTENTS 1
IDENTIFICATION OF THE PARTIES/PROJECT DESCRIPTION 2
SECTION 1 BASIC SERVICES OF ARCHITECT 1-1 through 1-8
1.1 General
1.2 Schematic Design Phase
1.3 Design Documents Phase
1.4 Construction Documents Phase
1.5 Bidding or Negotiation Phase
1.6 Construction Phase
1.7 Operational Phase
SECTION 2 ADDITIONAL SERVICES OF ARCHITECT 2-1 through 2-3
2.1 Services Requiring Authorization
in Advance
2.2 Required Additional Services
SECTION 3 OWNER'S RESPONSIBILITIES 3-1 through 3-3
SECTION 4 PERIODS OF SERVICE 4-1 through 4-3
SECTION 5 PAYMENT TO ARCHITECT 5-1 through 5-3
SECTION 6 CONSTRUCTION COST AND OPINIONS
OF COST 6-1 through 6-2
6.1 Construction Cost
6.2 Opinions of Cost
SECTION 7 GENERAL CONSIDERATIONS 7-1 through 7-3
7.1 Termination
7.2 Reuse of Documents
7.3 Insurance
7.4 Controlling Law
7.5 Successors and Assigns
7.6 Arbitration
SECTION 8 SPECIAL PROVISIONS, EXHIBITS 8-1
AND SCHEDULES
Exhibit A FURTHER DESCRIPTION OF ARCHITECT BASIC A-1 through A-3
SERVICES AND RELATED MATTERS
Exhibit B DUTIES, RESPONSIBILITIES AND B-1 through B-5
LIMITATIONS OF AUTHORITY OF
THE RESIDENT PROJECT REPRESENTATIVE.
Exhibit C PROJECT ORGANIZATIONAL CHART AND C-1 through C-2
COMMUNICATION
Exhibit D INSURANCE D-1
1
• •
® REQUEST FOR CITY COUNCIISENDA ITEM
Agenda Date Requested: Janus 23 1 95
Requested By: Charles Harrington Department: Planning
X Report Resolution X Ordinance
Exhibits:
1. Change Order
2. Ordinance
SUMMARY & RECOMMENDATION
Summary
On May 24, 1993, City Council approved an agreement with the Texas Department of
Transportation to incorporate necessary relocation of City utilities into the design and
construction of SH 225 from 1.28 miles east of SH 134 to 0.837 miles west of SH 146.
The relocation work was to facilitate, specifically, the interchange at Sens Road and SH
225. Since the City has no compensative interest in the right-of-way in which the utilities
occupy, the City was liable for the entire cost of the work. The agreement was based on
the engineer's cost estimate of $147,009.39 and structured so the City could pay three
equal payments of $49,003.13, beginning October 1, 1993.
Recommendation
Additional work items were necessary to facilitate the re-establishment of fire protection
and water service to businesses along the west side of the improved roadway. This is
the result of the widening and relocation of the existing line which originally served them.
Utilizing a portion of existing line proved to be the most cost effective method for this .
The cost for this portion totaled $8,058.78, which inGuded two (2) 12" gate valves, which
were inadvertently left out of the original contract.
The City also requested that the line be connected to the recent construction that crossed
SH 225. That total was $1,401.40. This allocation will include any previous overrun on
the original agreement amount of $147,009.39 and complete the project.
Action Required by Council:
Authorize the City Manager to execute the attached change order and approve an
ordinance allocating an additional $9,460.19 for the work.
Availability of Funds:
_ General Fund _ Water/Wastewater
X Capital Improvement _ General Revenue Sharing
Other
Account Number: 003-810-810-900 Funds Available: X YES NO
Approved for City Council Agenda
l- ~1-~t5
rtooert i . herrera
City Manager
•
ORDINANCE NO. 95- 2012
AN ORDINANCE APPROVING AND AIITHORIZING THE CITY MANAGER TO ERECIITE
A CHANGE ORDER AND APPROPRIATE AN ADDITIONAL $9,460.19, FOR AN
AGREEMENT BETWEEN THE CITY OF LA PORTE AND THE TERAS DEPARTMENT OF
TRANSPORTATION, TO INCORPORATE NECESSARY RELOCATION OF CITY
UTILITIES INTO THE DESIGN AND CONSTRIICTION OF STATE HIGHWAY 225;
HARING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SIIBJECT;
FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN
EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes
the contract, agreement, or other undertaking described in the
title of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this
reference. The City Manager is hereby authorized to execute such
document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all
such signatures and to affix the seal of the City to all such
documents. The City Council appropriates the sum not to exceed
$9,460.19 from Capital Improvement Fund No. 003-810-810-900 to fund
said contract.
Section 2. The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the. City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by-law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
~ e
ORDINANCE NO. 95- 2012
PAGE 2
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 23rd day of January, 1995.
CITY OF LA PORTE
NoY~iari L. Malone,
Mayor
ATTEST:
Sue Lenes,
City Secretary
APPROVED:
Li~i~
Knox W. Askins,
City Attorney
TEXAS DE~RTMENT OF TRANS~RTATION
CHANGE ORDER NUMBER 4 (Supporting Supplements/ Agreement No. N/A 1
Third Party Funding Information
This form is used when the subject change order involves funding by a source other than TxDOT.
1. Outside funding provided by:
City of LaPorte
(Third-Party's Legal Name)
2. Is there an existing agreement for outside funding?
[X] Yes [ ] No
If yes, does this change order modify the scope of work included
in the original funding agreement?
[ ] Yes [X] No
3. Indicate the type and amount of funding:
[ ] Fixed Sum (Amount 5
(X] Actual Cost
Contract Items 56,947.30
E&C -( 7.00 %) $ 486.31
Subtotal 57,433.61
Indirect Cost ( 8.41 %) 5 625.17
TOTAL $8,058.78
I hereby approve the modifications covered
by the attached Form CO for this change
order and agree to finance the additional
costs, if any, as reflected by this form.
By
Date
(Typed/Printed name)
(Title)
For Division Use Only:
Change Order Approved by
Construction and Maintenance Division Field Engineer
Date
An executed agreement and required funds have been received to cover the referenced change
order:
General Services Division
Date
TxDOT Form CO-2EA
1-94
•
Attachment "A"
Item No.-Description
5156 SEWER EXCAV (SAN SEWER)
5156 MANH (SAN SEWER)(STD)
5156 SELECT BKFL (SAN SEWER)
5156 REMOV MANH (SAN SEWER)
5156 SAN SEWER (12 IN)(PVC)
5849 SAND BKFL (WATR MAIN)
5849 EXCAV (WTR MAIN)
5849 GATE VALVE & BOX (CI)(6 IN)
5849 SERV LINE (SHORT SIDE)
5849 SERV LINE (LONG SIDE)
5849 PIPE WATR MAIN (PVC)(6 IN)
5849 PIPE WATR MAIN (PVC)(12 IN)
5849 REMOV FIRE HYD W~VALVE & BOX
5849 CASING (STL)(16 IN)
5849 ADDL BARREL LENGTH
5849 FIRE HYDRANT (4 FT)
5849 ABANDONMENT OF WATR MAINS
(8 IN)
5849 SALV AND RELOC METER & BOX
8012 TRENCH EXCAVATION PROTECTION
(UTILITY)
Plus 7.00 Engineering
Plus 6.512 Indirect Cost
Quantity Contr S Amount $
495.00 1.00 495.00
5.00 1,570.00 7,850.00
95.00 16.00 1,520.00
2.00 120.00 240.00
765.00 16.00 12,622.50
295.00 12.00 3,540.00
1,095.00 1.00 1,095.00-
2.00 380.00 760.00
2.00 1,000.00 2,000.00
1.00 1,500.00 1,500.00
4.00 18.00 72.00
2,090.00 22.00 45,980.00
1.00 120.00 120.00
190.00 76.00 14,440.00
10.00 55.00 550.00
2.00 1,000.00 2,000.00
8.00 1,000.00 8,000.00
2.00 670.00 1,340.00
2,855.00 .10 285.50
Plus Field Change No. 3
Plus Change Order No. 4
$104,410.00
7,308.70
7,275.12
$118,993.82
29,416.98
8,058.78
Total Contract & Change Orders $156,469.58
Minus Escrow Agreement 147,009.39
Escrow Agreement Overrun Amount 9,460.19
TEXAS D~-RTIVIENT OF TRANS~RTATION
CHANGE ORDER NUMBER 4 (Supporting Supplemental Agreement No. N/A )
1. CONTRACTOR Williams Brothers Construction Co., Inc.
2. Change Order Work Limits: Sta. 6+50 to Sta. 12+25
3. Type of Change Minor
4. Describe the work being revised.
Provides for the installation of a fire hydrant and for modification
of an existing 6" service line as requested by the City of LaPorte
and provides a method of paving the Contractor for two (2) 12" gate
valves & boxes omitted from the contract estimate (see sheet no. 431).
5. Complete Table A or B on Page 2. Complete Table A if the work is to be comp)
complete Table B. Use additional sheets if needed.
6. New or revised plan sheet(s) are attached and numbered 4328
Each signatory hereby warrants that each has the authority to execute this Change Order.
The Contractor must sign only when the Change Order contains extra work or price The fo/%wing information must be provided:
modification. The Contractor further agrees that for the consideration in this change, the Contract Information (includes Original
Department wi// nor pay for any additions/ charges for time, expense, overhead and profit or contract time and cost and previously
loss due ro this change. added time and cost):
By
Title
Sum of Days: 289
Sum of Cost: $23,164,686.04
Add 0 days to the contract.
Add 56,947.30 to the contract.
Totals: Time 289 Days
Cost S23,171,633.34
RECOMMENDED FOR EXECUTION: (] APPROVED (X] REQUEST APPROVAL
Director of Construction Date Area Engineer Date
[ ] APPROVED [X) REQUEST APPROVAL
Director, Design Division Date District Engineer Date
[X] APPROVED [ ] REQUEST APPROVAL
Director, Traffic Operations Division Director, Const/Maint Division Date
Date APPROVED
TxDOT Form CO to-94 AED, Field Operations Date
THE CONTRACTOR
(Major/Minor)
Date
Typed/Printed Name
Page 1
TEXAS DEPARTMEN~F TRANSPORTATION
CHANGE ORDER NUMBER 4 CCSJ 0502-01-132
TABLE A: Paid by invoice (Y/N~?N/A Amount S
LABOR HOURL EQUIPMENT HOURLY
Y RATE - RATE
TABLE B:
ORIGINAL + PREVIOUSLY
REVISED NEW
ITEM DESCRIPTION UNIT UNIT
PRICE QUANTITY ITEM COST QUANTITY ITEM COST OVERRUN/
UNDERRUN
5849-900-000 GATE VALVE & BOX
(CI)(12 IN) EA 994.26 0.00 2.0 1,988.52 1,988.52
5849-910-000 MODIFY EXISTING 6 IN
SERVICE . LS 3578.78 0.00 1.0 3,578.78 3,578.78
5849-030-000 FIRE HYDRANT 14 FT) EA 1000.00 2.0 2,000.00 3.0 3,000.00 1,000.00
5849-004-000 GATE VALVE & BOX
(Cq(6 IN) EA 380.00 2.0 760.00 3.0 1,140.00 380.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
TOTALS 2,760.00 9,707.30 6,947.30
TxDOT Form CO 6-94
. \
Page 2 `~
VEST FOR CITY COUNCIL AGENDA I
Agenda Date Requested: Januar 23 1995
Requested By: S. Gillett - Department: Public Works
Report Resolution XXXX Ordinance
Exhibits: Ordinance No. 95-
Letter of Agreement
SUMMARY & RECOMMENDATION
The Fairmont Park Elevated Water Storage Tower was identified in the City's bi-annual
Water Storage Tank Inspection Program for rehabilitation by the consultant, Jim Dunham,
P.E. The Project consists of removal of existing coatings and recoating of the interior
and exterior of the tank. Shrouding of the structure will be required by the TNRCC air
quality rules during removal operations. Structural improvements include extension of the
overflow to ground level, replacing portions of balcony plate, improvements to the safety
climbing equipment and ladders, and installation of new, larger manways to conform to
TNRCC regulations. A total of $175,000 has been budget for this project. New TNRCC
regulations on lead removal, protection of adjacent structures from blasting, and existing
and upcoming certification requirements for the Engineer and Contractor has caused, and
will continue to cause engineering and construction costs to rise. Due to the specialized
nature of the work, the City has requested Mr. Dunham, who also performs the bi-annual
inspection of the City's water storage tanks, to furnish the following services as
outlined in the attached Letter of Agreement.
Design Phase Services - Reinspect the .project to determine current condition, develop
plans and specifications suitable for bidding to comply with AWWA specifications and TNRCC
regulations, recommend paint system(s), develop coating options, update the cost estimate
and secure all regulatory approvals and permits.
Bidding Phase - Develop qualified bidders list and distribute bidding documents, advertise
work in contractor clearing houses, attend and conduct prebid meeting and clarify bid
document to bidders, attend bid opening, prepare bid tabulation and provide written
recommendation for award of bid.
Construction Phase Services - Attend and conduct preconstruction conference, interpret
contract documents, process payment requests, review and approve shop drawings, evaluzte
and prepare change orders and certify completion of Project. Provide two (2) inspections
of project to ensure compliance with specifications and provide and interpret necessary
testing of spent blasting sand to ensure compliance with lead regulations.
Inspection Services - Provide periodic inspection of the work, in addition to basic
services, to ensure compliance with contract. A total of twelve (12) site visits are
estimated, at approximately eight (8) hours each.
Compensation of basic services will be fixed-fee, with inspection at hourly rate,
including all expenses, as follows.
Basic Services
Design Phase $ 8,876.25
Bidding Phase 1,183.50
Construction Phase 1,775.25
Total Basic Services $11,835.00
Inspection
100 hours @ $60/hr (not to exceed). S 6,000.00
Total Project Engineering Coste X17,835.00
Action Required by Council: Approve proposal from Jim Dunham, P.E. to provide engineering
and inspectional services for the repainting of the Fairmont Elevated Water Storage Tower
for a total coat of.$17,835.00.
Availability of Funds:
General Fund Water/Wastewater
XXXX Capital Improvement General Revenue Sharing
Other
Account Number: 003-706-620-100 Funds Available: XX YES NO
Approved for City Council Aaenda
Robert T. Herrera DATE
City Manager
ORDINANCE NO. 95- 2013
AN ORDINANCE APPROVING AND AIITHORIZING AN ENGINEER AGREEMENT
BETWEEN THE CITY OF LA PORTE AND JIMMY D. DIINHAM, P.E., TO DESIGN
REPAIRS AND IMPROVEMENT TO THE FAIRMONT PARR ELEVATED WATER STORAGE
TANK; APPROPRIATING NOT TO EXCEED $17,835.00 TO FIIND SAID CONTRACT;
HARING VARIOIIS FINDINGS AND PROVISIONS RELATING TO THE SIIBJECT;
FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN
EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes
the contract, agreement, or other undertaking described in the
title. of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this
reference. The City Manager is hereby authorized to execute such
document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all
such signatures and to affix the seal of the City to all such
documents. The City Council appropriates the sum not to exceed
$17,835.00 from Fund 003 to fund said contract.
Section 2. The City Council officially. finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
ORDINANCE NO. 95- 2013
PAGE 2
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 23rd day of January, 1995.
CITY OF LA PORTE
o man L. Malone;
Mayor
ATTEST:
e~~
Sue Lenes,
City Secretary
APPRO ED:
Knox W: skins,
City Attorney
• s
LETTER OF AGREEMENT
This is an Agreement made as of between the City of
La Porte (Owner) and Jimmy D. Dunham, P.E. (Engineer).
owner intends for Engineer to provide professional engineering
services in connection with the preparation of plans and
specifications, bidding and awarding a contract, and construction
phase services, including on-site inspectional services, for the
repair work to Owner's 500,000 gallon elevated water storage tank
located in Fairmont Park (Project).
Required work is detailed in Reports of Inspection prepared by
Engineer and dated September 22, 1993. A general description of
the Project is the repainting of the inside and outside of the
water storage structure at Fairmont Park as well as certain
structural repairs and modifications.
SCOPE OF BASIC ENGINEERING SERDICES:
Engineer agrees to provide the following professional services:
Design Phase
Meet with Owner to discuss proposed project, and reinspect Project
to insure the conditions remain the same as when last inspected in
1993. Engineer will discuss with Owner the condition of the tower,
applicable AWWA specifications, TNRCC regulations, recommended
paint system(s), as well as any options available for coatings and
other aspects of the Project. At that time, Owner will make any
special requirements known to Engineer.
Provide two ( 2 ) draft sets of Plans and Specifications to Owner
within thirty (30) days of Notice to Proceed, and meet with Owner
to discuss scope of work and any changes requested by Owner.
Finalize Plans and Specifications, based on meeting and written
comments from Owner, within thirty (30) days and provide two (2)
sets of final plans and specifications with updated cost estimate.
Secure all regulatory approvals necessary.
Bidding Phase
Provide and distribute copies of plans and specifications to
interested bidders.
Assist the Owner with preparation of legal advertizement, and
advertize the work directly to selected bidders and at least two
(2) contractor clearing houses.
LETTER OF AGREEMENT
Page 2
Attend and conduct a prebid meeting at Owner's offices, and clarify
any questions or concerns from interested contractors. Prepare and
distribute any addenda necessary to clarify questions raised at
prebid meeting.
Attend bid opening, prepare bid tabulation, and provide written
recommendation for award of bid to contractor.
Construction Phase
Attend and conduct preconstruction conference with Owner and
Contractor prior to beginning construction.
Provide construction phase services, including interpreting
contract documents, process contractor pay requests, prepare change
orders as required,-and certify completion of contract.
Receive, evaluate and approve all submittals and shop drawing
required by the contract documents. -
Make two (2) inspections to ensure compliance with the
specifications. One will be a preconstruction conference The
second will be a final inspection to ensure completion of work.
Provide and interpret all necessary tests of spent blasting
material to ensure compliance with lead regulations.
COMPENSATION FOR BASIC SERVICES:
The above basic services (design, bidding and construction phase)
shall be compensated at the lump sum price of eleven thousand eight
hundred thirty five dollars ($11,835). This sum shall become due
in accordance with the following schedule:
Design
50% due when draft documents provided $5,917.50
.. 25% due when final documents provided 2,958.75
Design Subtotal $ 8,876.25
Bidding
10% due when bid recommendation provided $ 1,183.50
Construction
10% due during construction $1,183.50
5% due upon final acceptance 591.75
Construction Subtotal 1,775.25
Total Basic Engineering Fees $11,835.00
LETTER OF AGREEMENT
s i
Page 3
SCOPE OF INSPECTION SERVICES
Upon receipt of written Notice to Proceed from the Owner, Engineer
agrees to provide the following inspection services:
Periodic inspection of the work, in addition to the basic services
outlined above, to ensure compliance with the contract documents
and quality workmanship.
Owner will be notified of all site inspections and may accompany
Engineer. All inspections shall be conducted by the Engineer,
Jimmy D. Dunham, P.E., unless otherwise approved by .the Owner.
A total of twelve (12) site visits are estimated, at approximately
eight (8) hours each.
COAiPENSATION FOR INSPECTION SERVICES
All inspection work outlined in the Scope of Inspection Services
shall be compensated at a rate of sixty dollars ($60) per hour,
portal to portal. This rate includes all expenses, including
milage, meals and lodging required.
Fees will be invoiced monthly, based on actual hours worked, and
will not exceed six thousand dollars ($6,000) without prior written
approval from owner.
ACCEPTED:
'mmy D. Dunham, P.E.
gineer
~ ~ ~~~
Robert T. Herrera
City Manager
ATTEST:
City Secretary
:,. .
•
RESOLUTION 95-02
DESIGNATION OF REPRESENTATIVES
HOUSTON-GALVESTON AREA COUNCIL
GENERAL ASSEMBLY
AND
BOARD OF DIRECTORS
BE IT RESOLVED, by the City Council of La Porte, Texas that the following be, and they are
hereby, designated as the representative and alternate of the General Assembly of the Houston-
; Galveston Area Council for the year 1995:
REPRESENTATIVE Guy Sutherland
ALTERNATE F.c~warr~ C~_ '~.TPrrv~' C:1 arka
FURTHER THAT, they are hereby, designated as the representative and alternate to the Board
of Directors of the Houston-Galveston Area Council for the year 1995.
THAT, the Executive Director of the Houston-Galveston Area Council be notified of the
designation of the hereinabove named delegate and alternate.
PASSED AND ADOPTED, this the 23rd day of .7anuary 1995.
APPROVED:
Mayor
ATTEST:
City Secretary
~' a~
~~~f .~.
"~h ~./~ T ~+ 1
Houston-Galveston Area Council f-fieg4of the Ezecutive~Director
PO Box 22777 • 3555 Timmons • Houston, Texas 77227-2777 • 7131627-32~b@,,_ ~"°~~`j
~`,_ ~ d
r~
~.~
January 12, 1995
Hon. Norman Malone
Mayor, City of La Porte
P O Box 1115
La Porte, TX 77572-1115
Dear Mayor Malone:
I am writing regarding designation of your city's representatives to H-GAO's 1995
General Assembly and Board of Directors. ~, ~ ~~
H-GAC's Bylaws authorize each member city with a population of at least 25,000 'but
not in excess of 99,999 according to the last preceding Federal Census (1990) to select one
member of its governing body as its representative and one member of its governing body as an
alternate to the Houston-Galveston Area Council General Assembly.
H-GAC's Bylaws also stipulate that your Board of Directors representative shall be the
General Assembly delegate. Therefore, the official chosen to serve as the General Assembly
representative will also be designated to serve on H-GAC's Board of Directors.
I have enclosed the appropriate form for your convenience.
The 1995 designated representatives begin their terms of office at the Annual Meeting,
held in early 1995.
If more information concerning General Assembly and Board of Directors membership
would be useful, please contact me or Cynthia Marquez of the staff. Thanks for your help in
selecting H-GAC's 1995 General Assembly and Board of Directors.
Sincerel
Jack Steele
JS:jp
Enclosure
xc: City Secretary
RESOLUTION 94-02
DESIGNATION OF REPRESENTATIVES
HOUSTON-GALVESTON AREA COUNCIL
GENERAL ASSEMBLY
AND
BOARD OF DIRECTORS
BE IT RESOLVED, by the City Council of La Porte, Texas that the following be, and they are
hereby, designated as the representative and alternate of the General Assembly of the Houston-
. Galveston Area Council for the year 1994:
REPRESENTATIVE Guy Sutherland
ALTERNATE Edward G. "Jerry" Clarke
FURTHER THAT, they are hereby, designated as the representative and alternate to the Board
of Directors of the Houston-Galveston Area Council for the year 1994.
THAT, the Executive Director of the Houston-Galveston Area Council be notified of the
designation of the hereinabove named delegate and alternate.
PASSED AND ADOPTED, this the 10th day of .T a n u a r y 1994.
APP OVED:
~ . //
~ ~
Mayor L
ATTEST:
EXHIBIT A
r:
ADDENDUM
THE FOLLOWING ITEM HAS BEEN ADDED TO THE AGENDA OF THE MEETING OF
THE LA PORTE CITY COUNCIL TO BE HELD JANUARY 23, 1995, IN THE
COUNCIL CHAMBERS OF THE CITY HALL, 604 WEST FAIRMONT PARKWAY, LA
PORTE, TEXAS, BEGINNING AT 6:00 P.M.
CONSIDER AN ORDINANCE ESTABLISHING SPEED LIMITS DURING CONSTRUCTION
ON A PORTION OF SH 225 WITHIN THE CORPORATE LIMITS OF LA PORTE
I hereby certify that the above addendum was posted at a place
convenient to the public at the City Hall of the City of La Porte,
and that such addendum was posted at least 72 hours before the
meeting was convened or called to order.
To certify which, witness my hand and Seal of Office, this
20th day of January, 1995.
Sue Lenes
City Secretary
~UEST FOR CITY COUNCIL AGENDA
Agenda Date Requested: January 23. 1995
n~
Requested By: Charles Harrington L~ ~ Department: Planning
Report Resolution X Ordinance
Exhibits:
1. Ordinance
2. Letter of Request
3. Map
SUMMARY & RECOMMENDATION
Background
As the Texas Department of Transportation (TX DOT) moved forward toward opening SH
225 from SH 134 to SH 146 there was a problem that arose at the Joint between previous
construction projects and the current project. Rather than further delay the opening of
the new portion of SH 225 while the problem is corrected, TX DOT has proposed to
temporarily detour traffic through the area. In order to safely accomplish this detour, they
have requested La Porte to reduce speeds for construction from 55 mph to 45 mph.
Recommendation
Staff concurs with TX DOT that due to safety reasons, the speed should be reduced
through the area from 55 mph to 45 mph.
Action Required by Council:
Approve an ordinance reducing speeds in the City of La Porte on SH 225 from SH 134
to SH 146 for construction safety..
Availability of Funds: N/A
_ General Fund _ Water/Wastewater
Capital Improvement ~ _ General Revenue Sharing
_ Other
Account Number: Funds Available: -YES NO
ORDINANCE NO. 95- 2014
AN ORDINANCE ESTABLISHING SPEED LIMITS DURING CONSTRUCTION ON A
PORTION OF STATE HIGHWAY 225 WITHIN THE CORPORATE LIMITS OF LA
PORTE; PROVIDING A PENALTY FOR THE VIOLATION THEREOF; FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE
DATE HEREOF.
WHEREAS, the State Department of Highways and Public
Transportation has made it known to the City of La Porte that
operations will begin in the near future to make improvements along
State Highway 225; and
WHEREAS, upon the basis of an engineering and traffic
investigation, the State Department of Highways and Public
Transportation has requested the City of La Porte, upon authority
vested in said City in Vernons Civil Statutes, Article 6701d,
§169(a), to establish a temporary construction speed zone during
the construction period of said improvements;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF LA PORTE:
Section 1. That a construction speed zone be established
along the named highways or parts thereof described as follows:
Along State Highway 225 from State Highway 134 to State
Highway 146, a temporary speed limit of 45 MPH, shall be in effect
when so signed within said zone.
Section 2. Necessary signs for posting the speed zones will
be furnished, installed, and maintained by the direction of the
State Department of Highways and Public Transportation engineer in
charge of the project.
Section 3. Any person violating the provisions of this
ordinance shall, upon conviction, be fined in any sum not to exceed
two hundred dollars ($200.00).
ORDINANCE NO. 95- 2014
PAGE 2
Section 4. This ordinance shall be in effect only during the
period of construction, and completion of this project shall
automatically cancel the speed zones.
' Section 5. The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
Section 6. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 23 day of January 1995.
CITY;, OF LA PORTE
Norman TL' . ~Ialorie, Mayor
ATTEST:
~~
Sue Lenes
01/20/95 16:06
TXDOT DIST 12 NORTHEAST HARRIS 001
7~xa~ t~~p~o i~e~t of Tr~n~~~~t~to~n
P.O, E30X 1386 • HOUSTON, TQCAS 77251-1386 • (713) 889-4571
January 20, ],995
ST7? 93(134)MM
0502--01-132
SIi 223
Harris County
Robert Herrera, City Manager
City of LaPorte
P. d. Box lll5
--......_._..._~._. LaParte,~Te3ta~ 77572-~~.~5,.~..,,.__...._...__.:.._.~:._......:;~~ ..~..~._:._,._.~........_...... ~ _,.~.::~:. - -- -•----• .
Dear Sir:
we are requesting that. tau caneider a reduction a.n the current
speed -:li.mi.t , an sH z25 w~irhin the posted city limits of 7;aParte.
Dur:request.~ie to change the limit from 55 mph to 40 mph in this
'designated area dus to the necessary detours to ~acil.itate the
mainlane cortatruCtiori of 6H 225.
. It you have Etny guest~.ona, please contact Mr. Keith Carlton at the
Texas Aepartment of Transportation, 7303 Mesa Drive, Houston, Texas
77028, ar by telephaue at (77.3) 635-6'7'78.
KC~kxs
ac: Field 0£fiaa
Sincerely,
~~ °'~vx.S~ ~.~,~-ter. ~ _ ~. ~:
Sally G. wegmann, P.1~.
Area iJngineer
Houston bistrict
Post-ft"' brand fax transmittal memo 7671 eo~peBeB -
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• •
Requested By: Stephen L. Barr Department: l~adks'-~i Recreation
XXX Report Resolution Ordinance
Exhibits: 1. Bid Recap Sealed Bids #0625 -Tables & Chairs for Sylvan Beach
Pavilion and Brookglen Recreation Center
SUNIMARY & RECOMMENDATION
The City of La Porte has advertised for bids to replace a portion of the tables and chairs at Sylvan
Beach Pavilion and for new tables and chairs for Brookglen Recreation Center. The existing chairs
and tables requested for replacement at Sylvan Beach Pavilion have reached the end of their useful life.
The tables and chairs for Brookglen Recreation Center are required in order to properly equip the
building for its intended use. Bids were opened and read on December 27, 1994. Bid requests were
mailed to fourteen (14) vendors with six (6) returning bids. Overall low bid was submitted by
Adirondack Direct in the amount of Seven Thousand, Four Hundred Twenty-One Dollars and Fifteen
cents ($7,421.15). The amount budgeted in the FY 94-95 Sylvan Beach budget for leis purchase is
Three Thousand, Five Hundred Dollars ($3,500.00), and the amount budgeted in the FY 94-95 Park
Maintenance budget for this purchase is Five Thousand, One Hundred Sixty-Four Dollars ($5,164.00).
Staff recommends the bid award for tables and chairs for Sylvan Beach Pavilion and Brookglen
Recreation Center to Adirondack Direct, as overall low bidder meeting specifications, and being within
budgeted funds for this purchase.
Action Required by Council:
Award bid for tables and chairs for Sylvan Beach Pavilion and Brookglen Recreation Center to
Adirondack Direct, overall low bidder meeting specifications.
XX General Fund
Capital Improvement
XX Other
Availibility of Finds:
Water/Wastewater
General Revenue Sharing
SB 008-800-803-821
Account Number: PM 001-800-800-811 Funds Available: X YES NO
Approved for City Council Ag,,enda
~o~ 1 ~~cn~~.w
Robert T. Herrera,
City Manager
I -1'l -q5
Date
CITY OF LA FORTES
INTER-OFFICE MEMORA.'dDL'M
JANUARY 3, 1995
TO: STEPHEN BARR, PARKS & RECREATION DIRECTOR
FROM: SUSAN KELLEY, PURCHASING AGENT
3UBJ: SEALED BID X0625 - TABLES AND CHAIRS
Advertised, sealed bids X0625 - tables and chairs were opened and
read cn December 27, 1994. Bid requests were mailed to fourteen
(14) vendors with six (6) returning bids.
all to bid was submitted by Adirondack in the a~rourt of
$ ,421.15.
Please submit your recommendation with an agenda request form by
the prescribed time before the next regular council meeting. If
there is a need to delay bringing this bid before council, please
notify me.
Attachment: Bid Tabulation
Bidder's List
(."• '. ,
TABULATION =TABLES ANO OHAIRS
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RIPFION
DES :.
ADIRONDACf~" FUfiNfTURE' .
.
B'T31NIL1"~"R ' ~ °"50URCE
"~; SfVYDER `'~
OFFICE`
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1, 24"x72" Lightweight Tables (25) $60.19 $42:00 $59,50 $52:00 $110.00 $59,00
2. 30"x96" Solid Core Tables (20) $54.22 $115.00 $99.40 $69.50 $135.00 NO BID
3. 72" Round Tables (10) $144.80 $212.00 $279.00 $284.00 $215.00 $347.50
4. Vented Stacking Chairs (180) $18.80 $18.00 $18.99 $26.00 NO BID $20.00
::.:.. TOTAL
• ~
~:.:.: .....:• :.:.:.::::..:::.....:.....:.:.::::::::~:;;:
... ,421: 1;5.
€:; .. ~7 ,
. .::,$8,7J0:00
.,: $9;683.7Q ..
.....$10,210:00
:$7,600:00
$8,5bt)80€
Items 1 - 3
"all or none"
BIDDER'S LIST
SEALED BID #0625 - TABLS3 & CHAIRS
BAYSHORE OFFICE SUPPLY
222 N. 16TH STREET
LA PORTS, TX 77571
HUGHES OFFICE SUPPLY
321 WEST MAIN
LA PORTS, TX 77571
~,; BRITCO'INC.
8179 ALMEDA
HOUSTON, TX 77054
MATHERNES OFFICE
' 119 W.~ PI•ERCE
BAYTOWN, TX 77520
AMERICAN OFFICE FURNITURE
1234 N. POST OAK, SUITE 130
HOUSTON, TX 77055
COMMERCIAL FURNITURE SERVICES
8909 N. LOOP EAST
HOUSTON, TX 77029
PpiLMER/SNYDER FURNITURE
P.O. BOX B
CONNEAUTVILLE, PA 16406-0451
CHAMBER OF COMMERCE
P.O. BOX 996
LA PORTS, TX 77572-0996
G & P FURNITURE
212 W. MAIN
LA PORTS, TX 77571
MOORS OFFICE SUPPLY
1309 W. FAIRMONT PKWY
LA PORTS, TX 77571
FINGER OFFICE FURNITURE
P.O. BOX 263
HOUSTON, TX 77001
MILLER BUSINESS SYSTEMS
501 WEST 38TH STREET
HOUSTON, TX 77018
CHALLENGE OFr^ICE PRODUCTS
4400 S . WAYSIDE, SUITE 101
HOUSTON, TX 770:87
DEMCO, INC.
P.O. BOX 7488
MADISON, WI 53707
ADIRONDACK DIRECT
31-01 VERNON BLVD.
LONG ISLAND CITY, NY 11106
BAYSHORESUN PUBLISH DATES:
DECEMBER 11, 1994
DECEMBER 18, 1994
RE ST FOR CITY COUNCIL AGEND TEM
Agenda Date Requested: January 23, 1995
Requested By: S. Gillett Department: Public Works
XXXX Report Resolution Ordinance
Exhibits: Bid Tabulation and Bidders List
SUMMARY & RECOMMENDATION
Sealed bids were opened on December 27, 1994 for the purchase of Closed
Circuit Television Components. This purchase will replace the existing
wastewater collection telivision system used by the Infiltration and Inflow
Reduction Program, and enhance the capabilities of the Program. Bids were
sent to seven (7) vendors, with three (3) returning bids.
Low bid was submitted by Aries Industries in the amount of $30,600. The
mainline video camera bid by Aries will fit the existing camera
transportation skid, as well as utilize the existing transmission cable.
Elimination of these two items reduces the bid by $4,480, for a revised low
bid of $26,120. A total of $32,800 is budgeted in the Inflow/Infiltration
Fund for this purchase.
Action Required by Council: Award the bid for Closed Circuit Television
Components to Aries Industries in the amount of $26,120.
Availability of Funds:
General Fund Water/Wastewater
XXXX Capital Improvement General Revenue Sharing
Other
Account Number: 018 Funds Available: XX YES NO
Approved for City Council Agenda
Robert T. Herrera DATE
City Manager
•
SID TABULATION = CLCS~D CIRCUIT TELEVISION CCM°CNENTS
DESCRIPT'fON INQIJSTRIES SUPPLY C;U 1-Ltxtti~t
_.
1) MAINLINE VIDEO GAMERA
$13;450:00
$16;990:00
$18;900:00
2) CONTROLLER -CONDUCTOR $2,980.00 $3,995.00 $1,500.00
3) CAMERATRANSPORATION SKIDS OwD~ $300.00 i $1,300.00
4) INSPECTION TRANSPORT VEHICLE ~ $5,590.00 $7,475.00 I $9,700.00
5) TREAD DRIVE KIT i INCLUDED $1,000.00 $0.00
i i
f
6) DATA DISPLAY $4,100.00
~ $3, 500.00 ~ $4,100.00
I
II7) TRANSMISSION CABLE 12000') ~.~t3y0.0~
I $3,700.00 $4,000.00
~
TOTAL
..::. .
' ~i0,60i100
$3.6,960 OU
~i95i10 130:;:!
LESS TRADE-IN VALUE ~ N(A $^000.00 ~ $0.00
~J
r:
BIDDER'S LIST
CLC$ED CIRCUIT TV COMPONENTS
BID #0626
ARIES INDUSTRIES
N63 W22641 MAIN STREET
SUSSEX, WI 53089
NAYLOR SUPPLY
P.0. BOX 4919
PASADENA, TX 77502-4919
PACE EQUIPMENT
9365 PHILLIPS HWY.
` JACKSONVILLE, FL 32256
SRECO FLEXIBLE VIDEO SYSTEMS
P.0. BOX 1441
LIMA, OHIO 45802
CHAMBER OF COMMERCE
P.0. BOX 996
LA PORTE, TX 77572-0996
BROWN EQUIPMENT
P.0. BOX 9799
FORT WAYNE, IN 46899
NICHOLS MACHINERY CO.
9100 N. LOOP EAST
HOUSTON, TX 77029
R.S.T.
1327 CLEGG STREET
PETALUMA, CA 94954
BAYSHORE SUN PUBLISH DATES:
DECEMBER 11, 1994
DECEMBER 18, 1994
REQUEST FOR CITX COUNCII. AGENDA ITEM'
Agenda Date Requested:
Requested By:
Exhibits:
J.C. DUNHAM Department:
Report Resolution _
BID TABULATION
BIDDERS LIST
MEMO FROM PURCHASING
SUMMARY & RECOMMENDATION
ADVERTISED SEALED BIDS WERE SENT TO 10 VENDORS TO REPLACE THE PROTECTIVE PLYWOOD
SHIELDING INSIDE THE BURN STRUCTURES AT THE FIRE TRAINING FACILITY.
TWO VENDORS RETURNED BIDS WHICH WERE OPENED ON JANUARY 16, 1995. THE LOW BID WAS ~'~._.
SUBMITTED BY FOLLIS CONSTRUCTION FOR $9,374.00, WHICH IS $874.00 OVER THE BUDGETED
AMOUNT.
THE $874.00 SHORTFALL WILL BE HANDLED BY AN INTERNAL DEPARTMENTAL BUDGET TRANSFER
APPROVED BY THE ADMINISTRATION.
WE RECOMMEND THE LOW BID OF $9,374.00 BE AWARDED TO FOLLIS CONSTRUCTION.
Action Required by Council:
AWARD OR DENY BID.
Availability of Funds:
_~_ General Fund
Capital Improvement
Other
Account Number: 001-500-501-821
FIRE
Ordinance
Water/Wastewater
General Revenue Sharing
Funds Available: X YES _ NO
~Aroved for Citv Council A eg nda
Robert T. Herrera ~ ~; DATE
City Manager
V
CITY OF LA FORTE
INTER=OFFICE MEMORANDUM
JANUARY 16, 1995
TO: JOE SEASE, FI~R,~E, CHIEF
FROM: SUSAN KELLEY; 'PURCHASING AGENT
SUBJ: SEALED BID ##0631 - FIRE TRAINING FACILITY PLYWOOD
REPLACEMENT - REBID
Advertised, sealed bids #0631 - fire training facility plywood
replacement were opened and read on January 16, 1995. Bid requests
were mailed to ten (10) vendors with two (2) returning bids.
Low bid meeting specifications was submitted by Follis Construction
in the amount of $9,374.00.
Please submit. your recommendation with an agenda request form by
the .prescribed time before the next regular council meeting. If
there is a need to delay bringing this bid before council, please
notify me.
Attachment: Bid Tabulation
Bidder's List
® s
BIDDER'S LIST
SEALED BiD ~ v^5.~.ii
FIRE TRAINING FACILITY PLYWOOD REPLACEIriENT - REBID
A T ROOFI:.G
115 SOUTH 8TH STREET
LA PORTS, TX 77571
BAY CO.:STRUCTIC;:
10708 NORTH "H" STREET
LA FORTE, TX 77571
FOLLIS CONSTRUCTION
111 N . BROAD`W`AY
LA PORTS, TX 77571
BRI~IKNIAN RCOFI'v`G
14700 HWY 3
WEBSTER, TX 7759°v
ECON-C-SIDE CONSTRUCTION
10100 EAST FR:JY., SviTE 2^vvA
HOL`STO;d, TX 77029
MIi{E SHANNAHAN
506 SOUTH SHADY LANE
LA PORTS, TX 77571
CHAMBER OF COMMERCE
P.O. BOX 996
LA PORTS, TX 77572-0996
MCOREp &M~OCRE CONTR ACTORS
53 V BROADT1hi J~V
LA PCRTE, TX 77571
CAJUiv CvivTRACTORS
2828 CENTER STREET
DEER PARK, TX 77535
RICHARD HERB
200 SCUTHBRCOK
LA PORTS, TX 77571
RALPH HA.^?PTO;1
10418 WINDI;v*G TRAIL
LA PCRTE, TX 77571
BAYSHORESUNPUBLISH DATES:
JANUARY 1, 1995
JANUARY 8, 1995
BID TABULATION = f!RE TP,AINING FACiLiTY °LY`NOOD RE°LACE!`~tENT = REBID
j FOLLIS R.B.Ii.
DESCRIPTION ~ CONSTRUCTION ~ CONSTRUCTION ,
I1) REPLACE PLYWOOD $9;374:00 $13;380:00
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: JANUARY 23, 1995
Requested By: Susan Kelley Department: Purchasing
Report Resolution Ordinance
Exhibits: Revised Bid Tabulation
....... _ ... ~ .. . .......... C . _ ........... _ ................. _ ... _ _ . .
SUMMARY & RECOMMENDA'~ION
On January 9, 1995, Council approved Bid #0622 - Tires, Section ##2
- Heavy Truck, Tractor, and Special Application Tires to GCR Truck
Tire Center. After award, GCR realized they had made a mistake on
their bid and submitted new prices which wire considerably higher.
A to Z Tire is now low bid meeting specifications with an estimated
annual cost pf $36., 299.50 for Section ##2 . This is $2, 980.00 higher
than GCR's griginal bid.
Staff recommends award of Section ##2 to A to Z Tire Co., low bid
meeting specifications.
Adequate funds for this purchase was budgeted in the Equipment
Services 94/'95 Operating Fund.
Acti:vn Required by Council:
Award: Bid ##0622 - Tires., Section ##2 to A to Z Tire.
-----------------------------------------------------------------
-----------------------------------------------------------------
Availability of Funds:
General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other
Account Number: Funds Available: YES No
Approved for City Council. Agenda
~o~ T ~~ ~ - l ~. -g5
Robert T. Herrera Date
City Manager
i _
BID TABULATION -TIRES -REVISED
DE;3CRiPTiC3N y ~--_ CCR TI~UCIC
T1~iE } A TO Z
1 :, <..T1RE ' LA P~;FtTE
TIRE~: BEASLEY<
~! TtREI SERVlSELEET
T1~E
S€CTION #2 - W=AVY TRUCK TRACTOR
AND SPECIAL APPLICATION TIRES
ITEM #1 -GRADER TIRES -TUBE ~
A. 14.00 x 24 - 10 Ply (4) $276.17 $243.50 $330.93 $294.28 $311.12
$. 17.50 x 25 - 12 Ply (2) $375.54 $377.00 $435.36 $375.54 $435.56
SUBTOTAL $1,855.76 $1,728.00 $2,194.44 $1,928.20 $2,115.60
ITEM #2 -FARM TRACTOR TIRES-TUBE
A. 11 L - 15 (8) $38.81 $42.00 $40.08 $76.46 $38.81
B: 11 L - 16 (8) $85:36 $69:00 $61:49 $87:36 $85:36
C. 13.8 - 16.1 {4) $203.76 $177.00 $172.14 $205.76 $202.61
D. 16.9 x 24 Tubeless (6} $242.04 $220.50 $253.79 $266.31 $242.04
SUB TOTAL $3,260.64 $2,919.00 $3,023.86 $3,731.46 $3,256.04
ITEM #3 -TRUCK -STREET TUBELESS
A. 385 - 65R x 22.5 (8) $408.32 $303.50 $263.95 $386.29 I $411.82
SUBTOTAL $3,266.56 $2,428.00 $2,111.60 $3,090.32 $3,294.56
ITEM #4 -SMALL TRACTOR TIRES
A. 25 - 8.50 - 14 TURF TIRE {8} ~ $53.07 ~ NO BID ~ NO BID ~ $55.07 ~ $53.07
SUB TOTAL j $424.56 j NO BID I NO BID I $440.56 I $424.56
REM #5 -TRUCK TIRES -LUGGER
A. 10.00x20 14 Piy (120) $224.27 _ $173.50 $181.61 $229.00 $246.49
B. 11.00x20 14 Piy (15) $283:40 $208.50 $199.98 $286.90 $340.62
C. 11 R x 22.5 14 Ply (6) $220.29 $188.50 $180.22 $233.09 $231.41
SUB Tt?TAL $32,485.14 $25,078.50 $25,874.22 $33,182.04 $36,076.56
ITFIU #6 _ TRl l(`.IC TIRES _ HI~HIfUAV ~
I ~
I ~
I ~ :
!'1: tf:~5 X21 (b) $iIE~L:tiU $1~Ei:UU :y14L:L5 I ~~U:i:tt:i ~ ~1tStS:by
B. 10.00x20 (20) $212.16 $166.50 $175.39 $203.62 $211.68
SUBTOTAL $5,218.80 $4,146.00 $4,361.30 $5,295.38 $5,365.14
3~CTiON;#2 TOTAL $4,511 4~ $~76E37 96 $50r532.4t#
. S1~T14N:#2 Wl~ tYEM #~ _ $6,086 9p # ..$36,299;5p $37,565 42.. $47;27 40. $50,107 9Q
r1-:IH-95 WED 14:21 GCR HOUSTON TTC
. ~
ccR xovsmorr ~rizucK rya carrrr>rR
5801 ARMOUR bRZYE
HOUSTON, TEXA3 77020 • (713) 675-6676 • FAX: 675-667$
71367566TH
e
FACSIMILE COVER SHEET
DATE 1-10-1995
T0: SUSAN KELLY
LOCATION: PURCHASING AGENT
FROM: DANNY W. WHITE
NUMBER OF .PAGES SENT INCLUDING CQVER~ SHE~E-T 1` ~-~ ~ ~ ~ --_-•
IF ANY PROBLEMS WITH THIS TRANSMISSION, PLEASE CALL 713-675-6b76
P . 02
-- - _ MESSAGE
PLEASE ACCEPT THE FOLL-OWING gID AS A REVISION TO ORIGINAL BID. GCR CAN NOT
SUPPLY TIRES AT ORIGINAL PRICE. BIAS TIRES ON ORIGINAL QUOTE - WaONG
APPLICATION.
#3} TRUCK - STREET TUBELESS RADIAL
A} 385/65822.5 S-HP3000 FIRESTONE
#5 TRUCK TIRES - TUBE-TYPE RADIAL
A} IODOX20-14 120-- T546 FIRESTONE
B) 1100X20-14 15- T506 FIRESTONE
C) 1IR22.5 6~ T663 FIRESTONE
#6 TRUCK TIRES - HIGHWAY TREAD / HIGHWAY
A} 8.25 X 20 b- KR4 FIRESTONE.
B) 1000 X 20 20- T520 FIRESTONE
$ 408.32 ea.
224.27 ea.
283.40 ea,
220.29 ea.
162.60 ea.
- 212.16 ea.
~n ~Na~-e ~
s t-.. ~.~~-~