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HomeMy WebLinkAbout1995-04-24 Regular Meeting MINUTES OF THE REGULAR MEETING OF LA PORTE CITY COUNCIL APRIL 24, 1995 1. CALL TO ORDER The meeting was called to order by Mayor Norman .Malone at 6:00 P.M. Members of City Council Present: Mayor Norman Malone, Councilpersons Guy Sutherland, Mike Cooper, Bob McLaughlin, Alton Porter, Deotis Gay, Jack Maxwell and Jerry Clarke Members of Council Absent: Councilperson Thrower Members of City Staff Present: Assistant City Manager John Joerns, City Attorney Knox Askins, City Secretary Sue Lenes, Finance Director/Assistant City Manager Jeff Litchfield, Chief of Police Bobby Powell, Director of Administrative Services Louis Rigby, Director of Public Works Steve Gillett, Assistant Director of Public Works Buddy Jacobs, Police Lieutenant Carl Crisp, D.A.R.E. Officer Richard Ayers, Purchasing Agent Susan Kelley, MIS Manager Larry Mabe, Equipment Services Superintendent Lee Allen, Equipment Service Supervisor Isabel Salinas Others Present: Mrs. Pam Mabe, Mrs. Isabel Salinas and Children and a number of La Porte citizens. 2. INVOCATION BY COUNCILPERSON PORTER The invocation was given by Councilperson Alton Porter. 3. CONSIDER APPROVING MINUTES OF REGULAR MEETING OF LA PORTE CITY COUNCIL APRIL 10. 1995 Motion was made by Councilperson Porter to approve the minutes of April 10. 1995. Second by Councilperson Sutherland. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 4. PROCLAMATION• RESPECT FOR THE LAW WEEK - L. Mabe - Optimist Club Mayor Malone proclaimed May 1-7 as Respect For Law Week and presented the proclamation to Optimist Club members Pam and Larry Mabe. Larry Mabe presented a plaque to D.A.R.E. Officer ~ • Minutes Regular Meeting La Porte City Council April 24, 1995, Page 2 Richard Ayers for his outstanding service to the community and to the Optimist Club. 5. PRESENTATION: EMPLOYEE OF THE QUARTER - S. GILLETT Mayor Malone recognized Isabel Salinas as employee of the Quarter for January, February and March. 6. PETITIONS. REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCIL There were no requests to speak. 7. CONSENT AGENDA - ANY ITEM MAY BE REMOVED BY A COUNCILPERSON FOR DISCUSSION A. CONSIDER DECLARING TERRYBERRY A SOLE SOURCE VENDOR AND AUTHORIZE THE PURCHASE OF 1995 SERVICE PINS - L. RIGBY B. CONSIDER AWARDING A BID FOR JANITORIAL SERVICE AS FOLLOWS: QUALITY JANITORIAL FOR CITY HALL AND PUBLIC WORKS; THE GREATEST JANITORIAL SERVICE FOR MUNICIPAL COURT AND THE FITNESS CENTER - S. Kellev Motion was made by Councilperson Porter to adopt the Consent Agenda as presented. Second by Councilperson McLaughlin. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 8. ADMINISTRATIVE REPORTS A. SYLVAN BEACH DAY Assistant City Manager John Joerns reminded Council about the upcoming events for Sylvan Beach Day celebration this Saturday, April 29th. 9. COUNCIL ACTION Councilpersons Sutherland, Cooper, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone brought items to Council's attention. ~ • Minutes Regular Meeting La Porte City Council April 24, 1995, Page 3 10. EXECIITIVE SESSION - PIIRSIIANT TO PROVISION OF THE OPEN MEETINGS LAW, CHAPTER 551.071 THROIIGH 551.076. AND 551.084, GOVT. CODE. VERNON'8 TEXAS CODES ANNOTATED. - (CONSIILTATION WITH ATTORNEY. DELIBERATION REGARDING REAL PROPERTY. DELIBERATION REGARDING PROSPECTIVE GIFT OR DONATION. PERSONNEL MATTERS. CONFERENCE WITH EMPLOYEES, DELIBERATION REGARDING SECIIRITY DEVICES. OR EXCLIIDING A WITNESS DIIRING EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION) There were no items to be discussed in executive session. 11. ADJOURNMENT There being no further business to come before Council the meeting was duly adjourned at 6:20 P.M. Respectfully submitted, Sue Lenes, City Secretary Passed and Approved this the 8th day Hof May, 1995 l Orman L. Malo~e Ma or Y • Office of the Mayor .. r DlI ®~prPc~S ; Traditionally Optimist International declcves the fast week in May as "Respect for Law Week ; and WHEREAS, the La Porte Noon Optimist Club has a special gift for the high- school age drivers of the community who demonstrate a respect for law during the week of May 1-7, and WHEREAS, the La Porte Noon Optimist Club it asking the La Porte Police Department to help reward high-school age drivers who demonstrate courteous driving habits, and WHEREAS, special citation fornu will be issued by the Police Officers during May 1-7 to eighteen youthful driver, and WHEREAS, these special citation forms can be mailed by the driver to the La Porte Optimist Club fora $10 reward and certificate. NOW, THEREFORE, I, NORMAN L. MALONE, MAYOR of the City of La Porte, do hereby proclaim the week of May 1-7, as RESPECT FOR LAW WEEK in the City of La Porte, and urge all citizens to demonstrate courteous driving habits during this designated week IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed hereto, this the 24th day of April, 1995. CITY OF LA PORTE Norman L. Malone, Mayor • La Porte Noon Optimist April 11, 1995 Sue Lense, ~j~p` ' 0 City Secretary ~~W~ "" City of La Porte P. O. Box 1115 o n T La Porte, Texas Dear Sue, The first week in May has been traditionally set aside by Optimist International as respect for law week. Each of the clubs, throughout the world, will recognize, in some way, the importance of law and the law enforcement to the community. This year the La Porte Noon Optimist has a special gift for the high- school age drivers of the community that demonstrate a respect for law. During the week of May first through May seventh, 1995 the club is asking the La Porte Police Department to help us in rewarding high-school age drivers caught in the act of demonstrating courteous driving habits. We will have a special ticket book prepared that will allow the participating officer to issue a citation form that can be mailed by the driver to the La Port Optimist Club fora $10 reward and certificate. I have included a copy of this ticket. The club would like to recognize eighteen youthful drivers in this way. The Club is asking the City to proclaim the first week in may as "Respect for Law Week". Please let me know if I can provide more information or assistance. Yours in Optimism, Larry Mabe President • • ~ -~a CITY OF LA PORTE INTER-DEPARTMENTAL MEMORANDUM March 28, 1995 TO: E to a of the Quarter Committee FROM: B ddy Jacobs, Assistant Public Works Director SUBJECT: Employee of the Quarter Nomination Isabel Salinas is currently the Equipment Services Supervisor in the Equipment Services Division of Public Works. He has been an employee of the City of La Porte for a period of almost fifteen (15) years. During this time he has advanced from a mechanic to the Equipment Services Supervisor. He knows his job and performs it in a very effective, ;efficient manner. Isabel was requested to perform the duties of the Equipment Services Superintendent, as well as his normal duties, when the former superintendent resigned. He has done this difficult assignment in a very professional and dedicated manner. He has performed so well he was requested to consider the position of superintendent on a permanent basis; however, for personal reasons, he declined. He was not only willing to assume extra duties, he has performed far above that which was expected of him. He has applied himself to learn duties he would not be expected to do in his normal duties such as preparing budget, preparing Motor Pool lease fees and replacement lists, and making decisions not usually falling under his control. He has done excellently in all of these. Isabel is a joy to work with. He is usually cheerful and optimistic in his outlook. He provides a positive role model for all employees in Public Works and the City. He has regularly performed over and above that required of him without complaint and in a truly excellent manner. For all of the above reasons, I am proud to submit Isabel Salinas as a candidate for Employee of the Quarter. Should you have any questions or desire further information, please contact me or I will be willing to discuss this employee's performance at the selection meeting. Thanks for your consideration. BJ/ • REQI~T FOR CITY COUNCIL AGEND~TEM Agenda Date Requested: ~ Requested By: Lc Report Exhibits: department: Administration Ordinance SUIVIlVIARY & RECOMMENDATION Service pins are awarded on an annual basis to those employees who have shown continued loyalty to the City and have worked for 5, 10, 15, 20, and 25 years. When the service pin program was first begun, quotes from several companies were obtained and Terryberry, a company in Grapevine, Texas was awarded the bid and has continued to serve the City in this capacity for each subsequent year. This year, due to the number of employees who are eligible to receive service pins, the cost will be $5,971.20 (20 five year, 13 ten year, 11 fifteen year, 3 twenty year, and 1 twenty-five year). To award this bid to another company would encompass an additional tool and die charge of approximately $400. The pins purchased from Terryberry in the past have been of high quality and each pin matches all previous awards. Staff is requesting that Terryberry be declared a sole source and service pins for 1995 be purchased from them for the amount stated above. Sufficient funds were budgeted in Human Resources Employee Appreciation line item to cover this expense. Action Required by Council: Declare Terryberry a sole source and authorize staff to purchase 1995 service pins. Availability of Funds: X General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: 001-600-602-670 Funds Available: X Yes No ~nroved for City Council Agenda ~o~~ T~ ~kn~e~o-- y - l "1- q5 Robert T. Herrera Date City Manager • • REQUEST FOR CITY COUNCIL AGENDA ITEM ----------- Agenda Date Requested: April 24, 1995 Requested By: Susan Kelley Department: Purchasing Report Resolution Ordinance Exhibits: Bid Tabulation Bidder's List SUMMARY & RECOMMENDATION Advertised, sealed bids #0637 for janitorial services were opened and read on March 27, 1995. Bid requests were mailed to eighteen (18) vendors with nine (9) returning bids. Low bid meeting specifications, by location, are as follows: Quality Janitorial Last year's cost• City Hall - $655.00/mo - $ 7,860.00/yr $ 695.00/mo Public Works - $455.00/mo - $ 5,460.00/yr $ 495.00/mo The Greatest Janitorial Service Municipal Court - $ 235.00/mo - $ 2,820.00/yr $ 270.00/mo Fitness Center - $1,714.58/mo - $20,574.96/yr $2,395.00/mo Based on a twelve month period, the total cost would be $36, 714.96 . This is a twenty-one percent (21$) decrease from the last contract. References provided by bidders offered satisfactory responses. Funds have been budgeted by various departments for this service: City Hall - 001-600-600-411 - $ 8,340.00 Public Works - 001-700-700-411 - $ 5,940.00 Municipal Court - 001-600-604-411 - $ 3,240.00 Fitness Center - 001-800-800-606 - $28,740.00 Action Required by Council: Approve awarding Bid #0637 - Janitorial Service as follows: Items #1 & #2 - Quality Janitorial - 13,320.00/yr Items #3 & ##4 - The Greatest Janitorial Service - $23,394.96/yr Availability of Funds: X General Fund Capital Improvement Other Water/Wastewater General Revenue Sharing Funds Available: YES No Account Number: -------------------------- Approved for Citv Council Acrenda Robert T. Herrera Date City Manager BID TABULATION -JANITORIAL SERVICE 1?!k:~C; MtINICIP~kl.. FiTNE Raa1VQ' ~ ' ~ft*NE~V1'f "' ~ ' ~ E Y th-~.~,. ~; ti11~.1['RC+~.' I ~Jk~ l ~ C+GN t ~#'i (' ' ~ iJ~:A~... l QUALffY JANITORIAL $655.00 $455.00 $270.00 $2,305.00 $44,220.00 ONE JANffOR1AL $693.99 $493.99 I $261.00 $1,799.00 $38,975.76 LAMB CLEANING MACHINE $800.00 ~ $1,400.00 ~ $400.00 $5,575.00 $98,100.00 THE GREATEST JANITORIAL SRVC $879.55 $558.88 $235.00 $1,714.58 $40,656.12 COVERALL OF HOUSTON, INC. $1,236.00 $796.00 $287.00 $3,697.00 $72,192.00 JANIKING JANITORIAL SERVICE $7,550.00 $1,690.00 $1,450.00 $3,075.00 $93,180.00 D'CARLOS CLEANING SERVICE $2,700.00 $1,700.00 $1,000.00 $3,700.00 $109,200.00 STM JANITORIAL SERVICE $3,200.00 $2,800.00 $2,400.00 $4,400.00 $153,600.00 BELGRAVE ENTERPRISES $7,622.95 $5,257.80 $3,115.08 $13,501.61 $353,969.28 BIDDER'S LIST JANITORIAL SERVICES - BID #0837 BELGRAVE ENTERPRISES, INC. 13027 BELGRAVE CYPRESS, TX 77429 BUTLER MAINTENANCE CO. P.O. BOX 440670 HOUSTON, TX 77244-0670 COVERALL CLEANING CONCEPTS 4900 WOODSAY, SUITE 500 HOUSTON, TX 77056 ELITE CLEANING SERVICE & MAINT. 13331 M. VELTRAUS MEMORIAL HOUSTON, TX 77014 THE GREATEST JANITORIAL SERVICE 4341 TOWN PLAZA, SUITE 1 HOUSTON, TX 77045 JANIKING JANITORIAL 96 BAYRIDGE ROAD MORGAN'S POINT, TX 77571 KEN ROSE JANITORIAL SERVICE P.O. BOX 369 LA PORTE, TX 77572 STM JANITORIAL SERVICE P.O. BOX 1384 LA PORTE, TX 77572-1384 TOLMAN BUILDING MAINTENANCE 6776 SOUTHWEST FRWY, SUITE 275 HOUSTON, TX 77074 ULTRA CLEAN, INC. 921 HWY. 225 PASADENA, TX 77506 MELINDA HANLON JANITORIAL 607 SOUTH 6TH LA PORTE, TX 77571 CHAMBER OF COMMERCE P.O. BOX 996 LA PORTE, TX 77572-0996 D'CARLOS CLEANING SERVICE 9804 SPARROW LA PORTE, TX 77571 LAMB CLEANING MACHINE 8514 AVINGTON LA PORTE, TX 77571 HOUSTON SANITARY & MAINTENANCE P.O. BOX 740675 HOUSTON, TX 77274 THE KEY PEOPLE 720 N. POST OAK RD., HOUSTON, TX 77024 QUALITY JANITORIAL, 6350 SOUTH WAYSIDE, HOUSTON, TX 77087 SUITE 520 INC. SUITE 107 TEAM BUILDING SERVICE P.O. BOX 1431 ALIEF, TX 77411-1431 ULTRA BUILDING SERVICES 7171 HARWIN, SUITES 100 HOUSTON, TX 77036 UNIQUE JANITORIAL SERVICE 7324 SOUTHWEST FRWY , SUITE 865 HOUSTON, TX 77074 ONE JANITORIAL P. 0. BOX 3253 HOUSTON, TX 77253 BAYSHORE SUN PUBLISH DATES: MARCH 12, 1995 MARCH 19, 1995