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HomeMy WebLinkAbout1996-02-12 Regular Meeting~ ~ MINUTES OF THE REGULAR MEETING OF LA PORTE CITY COUNCIL FEBRUARY 12, 1996 1. CALL TO ORDER 1. The meeting was called to order by Mayor Norman L. Malone at 6:00 P.M. Members of City Council Present: Mayor Norman L. Malone, Councilpersons Guy Sutherland, Mike Cooper, Bob Thrower, Bob McLaughlin, Alton Porter, Deotis Gay, Jack Maxwell and Jerry Clarke Members of Council Absent: None Members of Cif Staff and City Employees Present: City Manager Robert T. Herrera, City Attorney Knox Askins, City Secretary Sue Lenes, Assistant City Attorney John Armstrong, Assistant City Manager John Joerns, Director of Administrative Services Louis Rigby, Assistant Director of Public Works Buddy Jacobs, Director of Planning Guy Rankin, Director of Parks and Recreation Stephen Ban, Lieutenant Aaron Corrales, Assistant Finance Director Cynthia Alexander, Tax Collector Kathy Powell, Engineer Fred Thompson, Public Improvement Coordinator Reagan McPhail, Purchasing Agent Susan Kelley, Warehouse Coordinator John Ryan, Secretary Gina Ford Others Present: Mr. Donald K. Neman, representing Rohm and Haas; Mr. Robert Hardy representing Ray & Hollington Architects; Webelos Pack 514 Bayshore District Boy Scouts of America; and a number of La Porte citizens 2. INVOCATION BY DR. WAYNE SPEARS - FAIRMONT PARK BAPTIST CHURCH Dr. Wayne Spears pastor of Fairmont Park Baptist Church delivered the invocation. Mayor Malone announced that brochures regarding the Moving Wall Vietnam Veterans Memorial have been placed on the table by the back doors of the Council Chambers. He asked that everyone take one for review and hope that everyone would view the moving wall March 13 to 19. 3. CONSIDER APPROVING MINUTES OF REGULAR MEETING JANUARY 22, 1996 Motion was made by Councilaerson Maxwell to aaarove the minutes of January 22 as presented. Second by Councilperson McLaughlin. The motion carried, 9 ayes, 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 4. PRESENTATION: EMPLOYEE OF THE QUARTER -OCTOBER, NOVEMBER, AND DECEMBER 1995 Purchasing Agent Susan Kelley presented a plaque to John Ryan, Warehouse Coordinator, for being selected Employee of the Quarter for October, November, and December 1995. Mayor Malone congratulated John on his selection of Employee of the Quarter and thanked John for his 15 years of dedicated service to the City of La Porte. Mr. Ryan accepted the plaque and thanked Purchasing Agent Susan Kelley and Secretary Gina Ford for their assistance in this accomplishment. • • Minutes Regular Meeting La Porte City Council February 12, 1996, Page 2 5. PROCLAMATIONS: A. LA PORTE NIGHT - AT THE RODEO Mayor Malone proclaimed Febniary 19, 1996, as La Porte Night at the Rodeo. Melissa Wilkinson Chairperson of the La Porte Go Texas Committee and several of the membership accepted the proclamation. Ms. Wilkinson presented Council with several Rodeo Posters. B. AMERICAN HEART MONTH Mayor Malone proclaimed February as American Heart Month. Ms. Shirley Farkas and Ms. Cleo Davison accepted the proclamation. 6. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CTTIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCII, A. DANNY DOW, DEN LEADER WEBELOS PACK 514 BAYSHORE DISTRICT BOY SCOUTS OF AMERICA Mayor Malone asked Webelos Leader Danny Dow to bring Pack 514 Bayshore District Boy Scouts of America to the Council table for introductions. Council presented City pins to Ethan Clark, Kristian Ceyanes, Matthew Dow, Adam Shannahan, Josh Hugley, and Jared Sabin. Mayor Malone thanked Cub Master Nito Ceyanes, Webelos Leader Danny Dow, and the Webelos Pack for attending the Council meeting. Mrs. Helen McFerren, 925 Oak Grove, La Porte, addressed City Council regarding Gangs in La Porte, Texas. Mrs. McFerren state, "My little Great Granddaughter goes to La Porte Elementary, and she has already been given copies of gang symbols." Mrs. McFerren stated her concerns to Council regarding the growth of gang activity in the community. She also stated her concerns for the cost of having children in organizations such as Little League and Girl Scouts. Mrs. McFerren also praised St. John's Episcopal Church for their free "Child Care Program". She said the church provided games and other activities after school and until 6:00 P.M. Mrs. McFerren stated, "I thought that they, (St. John's Episcopal Church) needed some kind of public recognition because I think that is wonderful." She also said someone should start some type of a program for kids who can not afford to go into Scouts or Little League. Mayor Malone announced he has been asked to call a special executive session at this time. Council retired into executive session at 6:23 P.M. under B) Section 551.075 - (Conference), Meet with the City Attorney regarding personnel matter(s) and returned to the table at 6:43 P.M. with no action taken. The Council meeting reconvened at 6:44 P.M. 7. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE CALLING THE REGULAR ANNUAL ELECTION OF THE CITY OF LA PORTE MAY 4, 1996 (Ord. 96-2090) - K. Askins City Attorney read: ORDINANCE 96-2090 - AN ORDINANCE CALLING THE REGULAR ANNUAL ELECTION OF THE CITY OF LA PORTE; CALLING ARUN-OFF ELECTION, IF NECESSARY; DESIGNATING ELECTION PRECINCTS AND POLLING PLACES; PROVIDING FOR THE USE OF VOTING MACHINES; APPOINTING ELECTION OFFICIALS; PROVIDING FOR METHOD AND DATES OF EARLY VOTING; PROVIDING FOR AN EARLY VOTING BALLOT BOARD; • • Minutes Regular Meeting La Porte City Council February 12, 1996, Page 3 PROVIDING FOR RETURN AND CANVASS OF VOTES OF SAID ELECTION; PROVIDING FOR NOTICE; PROVIDING FOR FILING DEADLINE AND FILING FEES FOR CANDIDATES; PROVIDING A SAVINGS CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Gay to approve Ordinance 96-2090 be approved as read by the City Attornev. Second by Councilperson Thrower. The motion carried, 9 ayes, 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 8. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT FOR COLLECTION OF DELINQUENT TAXES BY AND BETWEEN CITY OF LA PORTE AND DEXTER D. JOYNER (Ord. 96-2091) - C. Alexander Assistant Finance Director Cynthia Alexander reviewed the summary and recommendation to either approve or reject Ordinance 96-2091. Assistant Finance Director Cynthia Alexander and City Manager Robert T. Herrera answered Council questions. Mr. Herrera stated, "At the end of this two year term the City and the School District, since we are the largest property owners that has a taxing entity, have agreed that the City of La Porte will take a lead in hiring of the future Delinquent Tax Attorney. Right now if we did not have Dexter Joyner and if the School District did not have Dexter Joyner perhaps we could have a problem. At the end of this two year period we will either continue with Dexter Joyner or someone else." City Attorney read: ORDINANCE 96-2091 - AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT FOR COLLECTION OF DELINQUENT TAXES BY AND BETWEEN THE CITY OF LA PORTE AND DEXTER D. JOYNER; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETING LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Sutherland to approve Ordinance 96-2091 as read by the City Attornev. Second by Councilperson Maxwell. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 9. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE APPROVING AND AUTHORIZING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CTTY OF LA PORTE AND HTE, INC., FOR COMPUTER HARDWARE, SOFTWARE, AND MAINTENANCE (Ord. 96-2083-A) - L. Rigby Director of Administrative Services Louis Rigby reviewed the summary and recommendation for the request. Mr. Rigby, Mrs. Alexander and Mr. Herrera answered Council question. . • Minutes Regular Meeting La Porte City Council February 12, 1996, Page 4 City Attorney read: ORDINANCE 96-2083-A - AN ORDINANCE APPROVING AND AUTHORIZING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF LA PORTS AND HTE, INC., FOR COMPUTER HARDWARE, SOFTWARE, AND MAINTENANCE; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WTTH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made bx Councilperson Sutherland made a motion to approve Ordinance 96-2083-A as read by the Cit~Attorney, Second by Councilperson Porter. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 10. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE AUTHORIZING THE CITY MANAGER TO CONCURRENTLY EXECUTE A CONTRACT AND CHANGE ORDER NO. 1 WITH COMMODORE CONSTRUCTION CORPORATION FOR THE CONSTRUCTION OF THE SPECIAL PROGRAMS CENTER (Ord. 96-2092) - G. Rankin Director of Planning Guy Rankin reviewed the summary and recommendation for the request. Mr. Rankin and Survey Party Supervisor Reagan McPhail answered questions from Council regarding the Special Programs Center. City Attorney read: ORDINANCE 96-2092 - AN ORDINANCE APPROVING AND AUTHORIZING A CHANGE ORDER AND A CONTRACT BETWEEN THE CITY OF LA PORTS AND COMMODORE CONSTRUCTION CORPORATION, FOR CONSTRUCTION OF THE SPECIAL PROGRAMS CENTER; APPROPRIATING $538,985.OOPLUS ACONTINGENCY OF $33,780.00, TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Clarke to approve Ordinance 96-2092 as read by the City Attorney. Second by Councilperson Gay. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 11. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CTTY OF LA PORTS AND JOHNNY WEHBA BACKHOE SERVICES, FOR CONSTRUCTION OF AN EIGHT INCH WATER LINE ALONG NORTH "H" STREET (Ord. 96-2093) - G. Rankin Director of Planning Guy Rankin reviewed the summary and recommendation for the request. Mr. Rankin and Engineer Fred Thompson answered questions from Council. Mr Rankin praised Mr. Thompson and his staff for their good work in the planning of the City projects. • Minutes Regular Meeting La Porte City Council February 12, 1996, Page 5 City Attorney read: ORDINANCE 96-2093 - AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTS AND JOHNNY WEHBA BACKHOE SERVICE, FOR CONSTRUCTION OF AN EIGHT INCH (8") WATER LINE ALONG NORTH "H" STREET; APPROPRIATING $26,316.SOPLUS A CONTINGENCY OF $5,683.50, TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Cooper to approve Ordinance 96-2093 as read by the City Attorney. Second by Councilperson Gay. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 12. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE APPROVING AND AUTHORIZING THE CITY OF LA PORTS TO ENTER INTO A WATER SERVICE AGREEMENT AND A UTILITY EXTENSION AGREEMENT WTTH ROHM AND HAAS COMPANY, BAYPORT PLANT, TO PROVIDE POTABLE WATER SERVICE TO A COMPANY OUTSIDE THE CORPORATE CITY LIMITS WHICH HAS A CURRENT INDUSTRIAL DISTRICT AGREEMENT WTTH THE CITY OF LA PORTS (Ord. 96-2094) - J. Joerns Assistant City Manager John Joerns reviewed the summary and recommendation for the request and answered questions from Council. Council also had questions for Rohm and Haas Company, Bayport Plant, Environmental Manager Donald K. Neman. City Attorney read: ORDINANCE 96-2094 - AN ORDINANCE APPROVING AND AUTHORIZING THE CITY OF LA PORTS TO ENTER INTO A WATER SERVICE AGREEMENT AND A UTILITY EXTENSION AGREEMENT WITH ROHM AND HAAS COMPANY, BAYPORT PLANT, TO PROVIDE POTABLE WATER SERVICE TO A COMPANY OUTSIDE THE CORPORATE CITY LIMITS WHICH HAS A CURRENT INDUSTRIAL DISTRICT AGREEMENT WITH THE CITY OF LA PORTS; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Cooper to approve Ordinance 96-2094 as read by the City Attorney. Second by Councilperson Porter. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 13. CONSENT AGENDA -ANY ITEM MAY BE REMOVED BY A COUNCII,PERSON FOR DISCUSSION A. CONSIDER AWARDING BID FOR THE REPLACEMENT OF A REAR LOADING GARBAGE TRUCK EQUIPPED WITH A LEACH 2RII REFUSE BODY TO HOUSTON FREIGHTLINER - B. Jacobs • Minutes Regular Meeting La Porte City Council February 12, 1996, Page 6 • B. CONSIDER AWARDING BID FOR REINFORCED CONCRETE PIPE TO CONCRETE PII'E & PRODUCTS; AWARD BID FOR RCP WTTH CUT OUTS; INLET SADDLES W/CI GRATE; AND GRATES TO JERRY McHINLEY CONCRETE PIPE - B. Jacobs Motion was made by Councilperson Clarke to take both consent agenda items as one unit and award the bid as requested. Second by Councilperson McLaughlin. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 14. ADMINISTRATIVE REPORTS City Manager Robert T. Herrera had no administrative reports for Council. However, he asked Lt. Aaron Corrales of the La Porte Police Department to give a report on two major accident which happened in the City of La Porte. Lt. Corrales and City Manager Robert T. Herrera answered questions from Council. 15. COUNCIL ACTION Councilpersons Gay, Sutherland, Cooper, Thrower, McLaughlin, Porter, Maxwell, Clarke and Mayor Malone brought items to Council's attention. Councilperson Gay asked Director of Planning Guy Rankin to introduce his quest who is attending this evenings meeting. Mr. Rankin introduced Dr. Wilkie Denley who was Mr. Rankin's Political Science Professor in graduate school. Dr. Denley is now a Professor at Savannah State University in Georgia and is in Houston to attend a conference. 16. EXECUTIVE SESSION -PURSUANT TO PROVISION OF THE OPEN MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, AND 551.084, TEXAS GOVERNMENT CODE, - (CONSULTATION WITH ATTORNEY, DELIBERATION REGARDING REAL PROPERTY, DELIBERATION REGARDING PROSPECTIVE GIFT OR DONATION, PERSONNEL MATTERS, CONFERENCE WITH EMPLOYEES, DELIBERATION REGARDING SECURITYDEVICES, OR EXCLUDING A WITNESS DURING EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION) A. SECTION 551.071 - (LEGAL) MEET WITH CITY MANAGER AND CITY ATTORNEY TO RECEIVE REPORT REGARDING PENDING LITIGATION B. SECTION 551.075 - (CONFERENCE) MEET WITH CITY MANAGER AND CITY ATTORNEY TO DISCUSS PERSONNEL MATTER(S) Council adjourned into the second executive session at 7:50 P.M. under A) Section 551.071 - (Legal) - Meet with City Manager and City Attorney to receive report regarding pending litigation. Council returned to the table at 8:18 P.M. with no action taken. • • Minutes Regular Meeting La Porte City Council February 12, 1996, Page 7 17. CONSIDERATION AND POSSIBLE ACTION ON ITEMS CONSIDERED IN EXECUTIVE SESSION Motion was made by, Councilperson Sutherland to authorize City Mana eg r to proceed with settlement neeotiations concerning a law suit filed by mobile home owner Jan Stevenson. Second by Councilperson Maxwell. The motion carried, 9 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 18. ADJOURNMENT There being no further business to come before Council, the meeting was duly adjourned at 8:22 P.M. Respectfully submitted, ~~ Sue Lenes, City Secretary Passed and Approved this the 26th day of February, 1996. ~~~ ~. Norman L. Malo Mayor • • • • John Ryan, Wazehouse Coordinator, has been selected as Employee of the Quarter for October, November, December 1995. He is a dedicated, hard working employee who for 15 years has been an asset to the City of I.a Porte. Since his transfer to Wazehouse Coordinator in 1992, John has almost completely automated the wazehouse. He constantly keeps track of incoming and outgoing items. The actual inventory and book balance is always within an acceptable variance and the yeaz-end inventory was within $5.00 of the general ledger book balance. For a wazehouse with $50,000+ inventory, this is exceptional! -, In addition to John's hard work, he also has a great personality and gets along with employees and vendors. When needed, he also helps out in the Purchasing office. Overall, John is a joy to work with. Congratulations on a job well done! • • • • Office of the Mayor r ID1I ®~prPC~,g ~ The Houston Livestock Show and Rodeo is scheduled to begin February 16, 1996, at the Astrodome; and WHEREAS, La Pone Night at the Rodeo has been set for February 19, 1996, with featured entertainer George Strait scheduled to appear,• and WHEREAS, plans have been made for special buses, complete with snacks and drinks, to transport La Pone Rodeo fans to the Astrodome on that night; and WHEREAS, the cost of the trip to the Astrodome by bus is very moderate, and includes the cost of admission, with the added benefit of good fun and companionship. NOW, THEREFORE, I, NORMAN L. MALONE, MAYOR of the City of La Porte, do hereby proclaim February 19, 1996, as LA PORTE NIGHT at the Rodeo, and urge all citizens to attend this evens, to make your reservations to go by bus, and enjoy the evening. IN WITNESS WHEREOF, I have hereurao set my hand and caused the Seal of the Ciry to be a„~tzed hereto, this the 12th day of February, 1996. CITY OF LA PORTE Norman L. Malone, Mayor COMMITTEE CHAIRMAN VICE CHAIRMAN TREASURER CONTEST COORDINATOR COOK-OFF COORDINATOR • - MELISSA WILKINSON - 70 ANNE HARRIS - MICHELLE ANGEL - RHONDA MICHALSKY - STEVE REYEZ Phone:Ho. 328-6359 Wk.422-3579 ~ ~ Office of the Mayor .. ~lI ®~PrQ~,~ : Disease of the heart and blood vessels this year will kill almost one million Americans, which nearly equals the total number of deaths from all other causes combined; and WHEREAS, such diseases are the number one killer in the City of La Pone; and WHEREAS, an estimated 56,000 million Americans have some form of cardiovascular disease; and diseases; and WHEREAS, over 54,000 Texans died last year from cardiovascular WHEREAS, cardiovascular diseases will cost our Country more than $128 billion this year,• and WHEREAS, the American Heart Association is funding a nationwide research program, as well as improving health care in the community through professional and public education, as well as community service programs. NOW, THEREFORE, I, NORMAN L. MALONE, MAYOR of the City of La Porte, do hereby proclaim the month of February, 1996, as AMERICAN HEART MONTH in the City of La Porte, and encourage all citizens to support the lifesaving mission carried out by City of La Porte American Heart Association (East Harris County Division) volunteers during the month. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be a,~ixed hereto, this the 12th day of February 1996. CITY OF LA PORTE Norman L. Malone, Mayor ~ • • • ORDINANCE NO. 96- 2090 AN ORDINANCE CALLING THE REGULAR ANNUAL ELECTION OF THE CITY OF LA PORTE; CALLING A RUN-OFF ELECTION, IF NECESSARY; DESIGNATING ELECTION PRECINCTS AND POLLING PLACES; PROVIDING FOR THE USE OF VOTING MACHINES; APPOINTING ELECTION OFFICIALS; PROVIDING FOR METHOD AND DATES OF EARLY VOTING; PROVIDING FOR AN EARLY VOTING BALLOT BOARD; PROVIDING FOR RETURN AND CANVASS OF VOTES OF SAID ELECTION; PROVIDING FOR NOTICE; PROVIDING FOR FILING DEADLINE AND FILING FEES FOR CANDIDATES; PROVIDING A SAVINGS CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. An election shall be held within the corporate limits of the City of La .Porte, Texas, on the 4th day of May, 1996, such day being the first Saturday in May, 1996, between seven o'clock (7:00) A.M. and seven o'clock (7:00) P.M., for the purpose of electing the following City officials: Councilperson-at-Large--Position B, for a 3 year term Councilperson--District 1, for a 3 year term Councilperson--District 6, for a 3 year term A run-off election, if necessary, shall be held on June 1, 1996, between the same hours. Section 2. Said election shall be held at each of the following voting places within said City, and the following named persons are hereby appointed as officers of said election, to-wit: EleCtlon PreC1ACt #1 Polling Place: Lomax Elementary School 10615 North Avenue "L" La Porte, Texas 77571 Boundaries: BEGINNING at the intersection of the Southern Pacific Railroad tracks and Spencer Highway (West Main Street); THENCE westerly along Spencer Highway (West Main Street) to Big Island Slough; THENCE northerly along Big Island Slough to north boundary of Creekmont Subdivision; THENCE west along north boundary of Creekmont Subdivision to Underwood Road; THENCE north along Underwood Road to the Southern Pacific Railroad tracks; • ORDINANCE NO. 96-2090 Page 2 THENCE southeasterly along the Southern Pacific Railroad tracks, following a curve to the south, and continuing in a southerly direction along the Southern Pacific Railroad tracks to Spencer Highway (West Main Street), to the POINT OF BEGINNING. Election Officials: Ki.m Womack Presiding Judge Barbara Womack Alternate Presiding Judge Election Precinct #2 Polling Place: Baker School Cafetorium West Main Street and Underwood Road La Porte, Texas 77571 Eoundaries: BEGINNING at the intersection of the center line of Big Island Slough and Fairmont Parkway; THENCE west along Fairmont Parkway to the east boundary line of the one hundred forty one (141) acre San Jacinto Junior College Site, same being the west boundary line of the former College View M.U.D. as described in Article 8280-381, V.A.T.S.; THENCE northerly along the west boundary line, and a northerly projection thereof, of said (College View M.U.D.) to Spencer Highway (West Main); THENCE east along Spencer Highway (West Main Street) to the center line of Myrtle Creek Drive; THENCE south along Myrtle Creek Drive to Cedarmont Drive; THENCE southerly along Cedarmont Drive to its intersection with the westerly projection of the rear lot lines of Block 17 in Fairmont Park West Section One; THENCE southeasterly along the rear lot lines of Block 17 in Fairmont Park West Section One, passing through Parkmont Drive and following the rear lot line of Block 18 of Fairmont Park West Section Two, to Quiet Hill Road; THENCE westerly along Quiet Hill Road to Willmont Road; THENCE southerly along Willmont Road to its intersection with the westerly projection of the rear lot line of Block 35 in Fairmont Park West Section Two; • THENCE easterly along the rear lot lines of Block 35 in Fairmont Park West Section Two to the center line of Roseberry Drive; • ORDINANCE NO. 96-2090 Page 3 THENCE northerly along the center line of Roseberry Drive to the center line of Hillridge Road; THENCE easterly along the center line of Hillridge Road to the center line of Big Island Slough; THENCE southerly along the center line of Big Island Slough to the intersection of Fairmont Parkway, to the POINT OF BEGINNING. Election Officials: Inge Browder , Presiding Judge Karen Barnhill , Alternate Presiding Judge Election Precinct #3 Polling Place: Rizzuto Elementary School 3201 Farrington Boulevard La Porte, Texas 77571 Boundaries: BEGINNING at the intersection of an Exxon Pipeline Easement and Fairmont Parkway; THENCE west along Fairmont Parkway to center line of Big Island Slough; THENCE northerly along the center line of Big Island Slough to the center line of Hillridge Road; THENCE westerly along Hillridge Road to the center line of Roseberry Drive; THENCE southerly along the center line of Roseberry Drive to the intersection with the easterly projection of the rear lot line of Block 35 in Fairmont Park West Section Two; THENCE westerly along the rear lot line of Block 35 in Fairmont Park Section Two to the center line of Willmont Road; THENCE northerly along the center line of Willmont Road to the center line of Quiet Hill Road; THENCE easterly along the center line of Quiet Hill Road to the intersection of the southeasterly projection of the rear lot line of Block 18 in Fairmont Park West Section Two; THENCE northwesterly along the rear lot line of Block 18 in Fairmont Park West Section Two, passing through Parkmont Drive and becoming the rear lot line of Block 17 Fairmont Park West Section One to Cedarmont Drive; L~ THENCE northerly along Cedarmont Drive to Myrtle Creek Drive; • ORDINANCE NO. 96-2090 Page 4 THENCE northerly along Myrtle Creek Drive to Spencer Highway (West Main Street); THENCE west along Spencer Highway (West Main Street) to Underwood Road; THENCE north along Underwood Road to the north boundary of the Creekmont Subdivision; THENCE east alone the north boundary of the Creekmont Subdivision to Big Island Slough; THENCE southerly along Big Island Slough to Spencer Highway (West Main Street); THENCE east along Spencer Highway (West Main Street) to an Exxon Pipeline Easement; THENCE southerly along an Exxon Pipeline Easement to Fairmont Parkway, to the POINT OF BEGINNING. Election Officials: Paula Rizzuto Presiding Judge Becky Willis , Alternate Presiding Judge Election Precinct #4 Polling Place: Dewalt Special Services Center Madison and North 6th Street La Porte, Texas 77571 Boundaries: BEGINNING at the intersection of North Broadway Street and the Southern Pacific Railroad tracks; THENCE south along North Broadway Street to Harbour's Cut Boulevard; THENCE east along Harbour's Cut Boulevard to North Brownell Avenue; THENCE south along North Brownell Avenue to East Madison Street; THENCE east along East Madison Street to North Holmes Avenue; THENCE southerly along North Holmes Avenue to East Main Street; THENCE westerly along East Main Street to South Broadway Street; THENCE south along South Broadway Street to West "A" Street; • • ORDINANCE NO. 96-2090 Page 5 THENCE west along West "A" Street to State Highway 146; THENCE south along State Highway 146 to West "B" Street; THENCE west along West "B" Street to South 13th Street; THENCE south along South 13th Street to West "E" Street; THENCE west along West "E" Street to the Southern Pacific Railroad tracks; THENCE north along Southern Pacific Railroad tracks, following a curve to the east of said railroad tracks; THENCE easterly along the Southern Pacific Railroad tracks to North Broadway Street, to the POINT OF BEGINNING. Election Officials: Betty Moore , Presiding Judge Francis Jordan Alternate Presiding Judge Election Precinct #5 Polling Place: La Porte Senior High School 301 East Fairmont Parkway La Porte, Texas 77571 Boundaries: TRACT I BEGINNING at the intersection of Harbour's Cut Boulevard and North Brownell Avenue; THENCE east along Harbour's Cut Boulevard to Donaldson Avenue; THENCE southeasterly along Donaldson Avenue to the shoreline of Galveston Bay; THENCE southerly along the shoreline of Galveston Bad to the north city limit line of Shoreacres, (or the south line of Tract I): THENCE west along the north city limit line of Shoreacres (or the south line of Tract I) to South Broadway Street (Old Highway 146); THENCE north along South Broadway Street (Old Highway 146) to East Main Street; THENCE easterly along East Main Street to North Holmes Avenue; THENCE northerly along North Holmes Avenue to East Madison Street; • • • ORDINANCE NO. 96-2090 Page 6 THENCE west along East Madison Street to North Brownell Avenue; THENCE north along North Brownell Avenue to Barbour's Cut Boulevard, to the POINT OF BEGINNING. TRACT II BEGINNING at the intersection of South Broadway Street (Old Highway 146) and the south city limit line of Shoreacres (or the north line of Tract II); THENCE easterly along the south city limit line of Shoreacres (or the north line of Tract II) to the shoreline of Galveston Bay; THENCE southerly along the shoreline of Galveston Bay to the south city limit line of La Porte (or the south line of Tract II) ; THENCE westerly along the south city limit line of La Porte (or the south line of Tract II) to South Broadway Street (Old Highway 146); THENCE north along South Broadway Street (Old Highway 146) to the south city limit line of Shoreacres (or the north line of Tract II) to the POINT OF BEGINNING. Election Officials: Cathy' Emrick , Presiding Judge Mary Ann Trainer , Alternate Presiding Judge Election Precinct #6 Polling Place: La Porte City Hall 604 West Fairmont Parkway La Porte, Texas 77571 Boundaries: BEGINNING at the intersection of West "A" Street and South Broadway Street; THENCE south along South Broadway Street to the south city limit line of La Porte; THENCE west along the south city limit line of La Porte to the west right-of-way line of State Highway 146; THENCE northeasterly along the west right-of-way line of State Highway 146 to McCabe Road; THENCE west along McCabe Road to the Southern Pacific Railroad tracks; • ORDINANCE NO. 96-2090 Page 7 THENCE north along the Southern Pacific Railroad tracks to Fairmont Parkway; THENCE west along Fairmont Parkway to the Humble Pipeline Company right-of-way; THENCE northeasterly along the Humble Pipeline Company right- of-way to West Main Street; THENCE east along West Main Street to the Southern Pacific Railroad tracks; THENCE south along the Southern Pacific Railroad tracks to West "E" Street; THENCE east along West "E" Street to South 13th Street; THENCE north along South 13th Street to West "B" Street; THENCE east along West "B" Street to State Highway 146; THENCE north along State Highway 146 to West "A" Street; THENCE east along West "A" Street to South Broadway Street and the POINT OF BEGINNING. Election Officials: Shirley Farkas Louise Zoller Presiding Judge Alternate Presiding Judge Early Votinq Place: La Porte City Hall 604 West Fairmont Parkway La Porte, Texas 77571 Section 3. Voting at said election, including early voting, shall be by the use of voting machines, and the ballots of said election shall conform to the Texas Election Code, as amended. Section 4. An Early Voting Ballot Board is hereby created to process Early Voting results for the election and the runoff election, if necessary. Charlotte Boudreaux is appointed Presiding Judge of the Early Voting Ballot Board. At least two (2) other members of the Early Voting Ballot Board shall be appointed by the Presiding Judge, in the same manner as the precinct election clerks. • ORDINANCE NO. 96-2090 Page 8 Early Voting by personal appearance shall begin on the 19th day and shall continue through the 4th day preceding the day of election. Early Voting by mail shall begin on the 45th day preceding the date of the election, or as soon thereafter as ballots are available, and shall continue until seven o'clock (7:00) P.M. on election day. namely, Early Voting shall be conducted by a clerk for Early Voting, Cherie Black and the place at which the Early Voting shall be conducted is designated as the La Porte City Hall, 604 West Fairmont Parkway, La Porte, Texas, to which address ballot applications and ballots voted by mail may be mailed. Early Voting by personal appearance shall be conducted on the weekdays of the early voting period and during the hours that the City Secretary's main business office is regularly open for business. Section 5. The Council Conference Room of the La Porte City Hall is hereby designated as the Central Counting Station to receive all ballots cast at said election, and Sue Lenes is hereby appointed the Presiding Judge for said Central Counting Station. Said Judge shall appoint any clerks necessary to assist in receiving ballots and other records and in performing the other duties of said Judge in this regard. The City Manager is hereby authorized and directed to obtain, or cause to be obtained, the necessary electronic tabulating equipment, to arrange for the testing thereof as provided by law and to employ a duly qualified manager and a duly qualified tabulation supervisor to perform the duties respectively imposed on them by law with respect to the processing and tabulation of ballots at the Central Counting Station. • • ORDINANCE NO. 962090 • Page 9 Section 6. That all election materials including notice of the election, ballots, instruction cards, affidavits and other forms which voters may be required to sign and all early voting materials shall be printed in both English and Spanish, or Spanish translations thereof shall be made available in the circumstances permitted and in the manner required by law. Section 7. The City Secretary of the City of La Porte shall forthwith issue Notice of said election by causing a substantial copy of this Ordinance to be published one time in the BAYSHORE SUN, which is hereby found and declared to be a newspaper of general circulation in said City, not less than ten (10) days nor more than thirty (30) days prior to the date of the said election. Section 8. Upon a candidate tendering his application on the form prescribed, the City Secretary shall furnish to such candidate all information relative to the qualifications for the office being sought; the method of placing the candidate's name on the ballot; the amount of the required filing fee; and any other pertinent information concerning said election. Section 9. Each candidate for the office of Councilperson must be a resident elector of the City. Each candidate for the office of District Councilperson must also be a resident of the district for which he files. Section 10. The deadline for a candidate to make application to have his name appear upon the ballot for such election, is hereby designated and established as 5:00 o'clock P.M., Wednesday March 20, 1996. No application shall be accepted for filing prior to February 19, 1996. The filing fee for each candidate for the office of Councilperson is hereby established as Fifty Dollars ($50.00). The filing fees shall be used to defray the cost of the election, and ORDINANCE NO. 96-2090 Page 10 said fees shall be prorated and any surplus shall be refunded to said candidates. As an alternative to paying a filing fee, a candidate may obtain a place on the ballot by filing a petition as provided for in City of La Porte Home Rule Charter, Article 2.04 c.3. Section 11. Said election shall be held in accordance with the provisions of the City Charter of the City of La Porte, and the general election laws of the State of Texas governing general and municipal elections, so far as same may be applicable thereto. Section 12. Immediately after said election, the officers holding the same shall make and deliver the returns of the results thereof and the accompanying records for use in the official canvass to the City Council of the City of La Porte, and the City Council shall canvass said returns at the earliest practicable time, and shall, immediately after canvassing the returns, declare the results of the election. The Mayor shall immediately thereafter deliver to the candidate for whom the majority of votes has been polled for each respective office, a certificate of election. Such elected officials shall assume their duties within ten (10) days thereafter, Sundays, excluded, upon their taking the oath of office. Section 13. Each and every provision, paragraph, sentence and clause of this Ordinance has been separately considered and passed by the City Council of the City of La Porte, Texas, and each said provision would have been separately passed without any other provision, and if any provision hereof shall be ineffective, invalid or unconstitutional, for any cause, it shall not impair or affect the remaining portion, or any part thereof, but the valid portion shall be in force just as if it had been passed alone. ORDINANCE NO. 96-2090 Page 11 Section 14. This Ordinance shall be in effect immediately upon its passage and approval. Section 15. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. PASSED AND APPROVED this the 12th day of February, 1996. CIT ~ OF LA PORTE ATTEST: Sue Lenes, City Secre ary APP OV D: Knox W. As ins, Ci y A torney • Orman Ma one, Mayor AGENDA DATE February 12, 1996 REQUESTED BY C thia Alexander Finance _ REPORT; RESOLUTION; XX ORDINANCE; Attachments: Contract The City's current contract with Dexter Joyner for Delinquent Tax Collections expires February 25, 1996. City staff has negotiated with Mr. Joyner over the last three months to arrive at a new contract. At this time, City staff is willing to enter into a new two year contract with Mr. Joyner. The contract terms that have been agreed to include reimbursement to the City for the cost of computer system improvements which include software license, installation, data conversion, training and miscellaneous hardware improvements. In essence, the contract calls for reimbursement to the City for the system at 50~ of the collection fees collected on behalf of the attorney with a floor of $15,000 and a ceiling of $30,000 each year. The costs reimbursed to the City will be tied to its actual costs. With the amount of outstanding delinquent taxes, the City expects to fully recover the cost of the system. If the costs are not recovered from Mr. Joyner during the two year term, they will be a negotiation item for a future contract. Both the City and Mr. Joyner recognize that more emphasis needs to be placed on the collection of Delinquent Taxes and we believe the addition of the tax software, coupled with increased efforts on the Attorney's part, will reduce our delinquent tax outstanding amount, which has increased to an unacceptable amount. Other terms of the contract include very detailed descriptions of each party's responsibilities as well as specifics which are to be included in monthly performance reports. The payments to Mr. Joyner are set by State Law at 15$ of the delinquent tax amount collected and are an add on fee paid by the taxpayer. ACTION REQUIRED BY COUNCIL: Approve or reject Ordinance authorizing City Manager to enter into a contract with Dexter D. Joyner for the collection of delinquent ad valorem property taxes. FUND N/A ACCT NUM: APPROVED F0R1'11CITY COUNCIL AGENDA ~~ I~t~.~ ROBERT T HERRERA, CITY MANAGER FUNDS AVAILABLE: a.- ~-tip DATE ORDINANCE N0. 96-2091 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT FOR COLLECTION OF DELINQUENT TAXES BY AND BETWEEN THE CITY OF LA PORTE AND DEXTER D. JOYNER; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 12th day of February, 1996. ;CITY OF LA PORTE ~r~ ATTEST: Norman L. Malone, Mayor Sue Lenes City Secretary APP VED: Knox W. Askins City Attorney • • AGENDA DATE February 12, 1996 REQUESTED BY REPORT; RESOLUTION; XX ORDINANCE; Attachments: System Highlights, Contract Amendment Earlier on tonight's agenda, the City considered an agreement with Dexter Joyner for the collection of delinquent taxes. If that agreement was approved, the City needs to amend the contract with HTE Inc. to purchase the tax software. The makeup of the contract was driven by the City's desire to add the Tax Module to the HTE systems previously purchased, instead of having to add a different system. Attached is a paper that highlights some of the advantages of going with the HTE Tax System. Payment of the system will originate with the City but will be reimbursed under the method discussed in the Tax Attorney Contract. The decision of the City to purchase the system versus allowing the Attorney to purchase and provide it to us, was based on three reasons. First, the City desires to maintain ownership or title to the system. Secondly, the cost of the system is less if the City purchases it because of a quantity discount offered the City because of the other software the City has purchased. Thirdly, because we will do away with the current tax system, we will be able to upgrade the Model 200 computer that we currently own to a Model 400. By upgrading our existing machine, there will be substantial savings over having to purchase the Model 400 outright. Currently, those savings are projected at $18,000 to $20,000. The costs for the HTE tax software system includes a one time license fee of $20,000; a one time fee not to exceed $6,120 for training costs; a one time fee not to exceed $3,400 for data conversion; and $5,000 annually for software maintenance fees. The costs of the system will be encumbered against existing budgeted fund, which will be released as reimbursement payments from the Attorney occur. ACTION REQUIRED BY COUNCIL: Approve or deny amendment to contract with HTE for the addition of the Tax Billing and Collection Software at a cost not to exceed $29,520 for license, training and conversion and annual maintenance costs of $5,000. FUND Capital Improvement ACCT NUM: 015-543-200-100 FUNDS AVAILABLE: YES APPROVED FOR CITY COUNCIL AGENDA ~~. T, ~,..r Z - ~ -a G ROBERT T HERRERA, CITY MANAGER DATE • ORDINANCE NO. 96- 2083-A AN ORDINANCE APPROVING AND AUTHORIZING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF LA FORTE AND HTE, INC., FOR COMPUTER HARDWARE, SOFTWARE, AND MAINTENANCE; HARING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA FORTE: Section 1. The City Council hereby approves and authorizes an amendment to the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. ORDINANCE NO. 96- 2083-A PAGE 2 PASSED AND APPROVED, this 12th day of February, 1996. CITY OF LA PORTE / , By : ~; '~ Norman L. Malone, Mayor ATTEST: Sue Lenes, City Secretary Knox W. Askin City Attorney • HTE Tax System Highlights • Specific highlights of the HTE Tax system and how they relate to the City of La Porte are: / The system is fully integrated with the system the City dust selected to serve as the City's central financial and administrative computer system. As such, the system will be able to interact with the following common applications: Cash receipts will be automatically incorporated with the main system, thereby reducing triplicity that is caused by the current system. In other words, when payments are received, all the accounts will be automatically updated when the batch is processed. In our current environment, we have to manually create the entries and then have to have someone manually post them to the General Ledger. ~ Billings will automatically create the required entries to be posted to the main system, which also relieves work load. ~ The Tax System will be connected to other systems of interest, for example, if we are looking at a tax account and need to know if there are any mowing liens or other activity on the property, we will be able to look it up without leaving our desk. This is possible because of the connecting link between the Tax System and the Code Enforcement System that we purchased. / We will be able to have an unlimited number of years of property valuations. When we visited another HTE Tax site, we found they had all tax information on their system going back to 1989, which is when they loaded their system. Under our current system, we have to wipe out the existing data each year to load the new data. All we have on the system is the payment history and any delinquent taxes due. To expand further, we know a tax was due on a property in 1990 but we can not tell the appraised value or if any exemptions were connected with the property. The greatest benefit to us of this system is when we receive a correction roll on a prior year account when they had previously paid the tax. When this happens, we do not have any detail on the system to make the changes to. It is very difficult to balance the system. The HTE system keeps all information. / The system allows multiple values for multiple entities, all under the same account number. With the current system, we have to manually create new accounts for a large group of accounts that have different values for the different entities under one HCAD account number. s • ADDENDUM I This is Addendum I to the Agreement between the City of La Porte, Texas and HTE (as identified in the Recitals). The Addendum is for adding a license for the HTE Tax Billing and Collection Software to the Agreement. All terms and conditions of the Agreement apply to this Addendum. The following are the fees and costs agreed to by both parties. License Fee: 520,000.00 Training: 56,120.00 Data Conversion: 53,400.00 Annual Support Fee: 55,000.00 Signed: City of La Porte: Name: Position: Date: City Attorney: Date: H.T.E., Incorporated: Name: Position: Date: • • REQ~T FOR CITY COUNCIL AGEND~EM Agenda Date Requested: Febru r 12, 1996 Requested By: Gu~Rankin Department: Planning Report Resolution X Ordinance Exhibits: 1. Ordinance 2. Letter of Recommendation from Architect 3. Summary of Funds Available and Alternates 4. Change Order No. 1 5. Bid Tabulation 6. Prequalification Invitation List SUMMARY RE MMENDATION Bid Notices were sent to eight (8) prequalified contractors for the construction of the Special Programs Center. On January 8, 1996, staff received four (4) bids (see attached Invitation List and Bid Tabulation). Staff has evaluated the bids and accompanying documentation for completeness. The low base bid was submitted by Commodore Construction Corporation in the amount of 5578,000. However, the available construction budget, including contingency, is 5572,765, which results in a shortfall of 55,235. In addition, there were a series of Alternates for the contractors to bid on. Most of the Alternates are enhancements or upgrades to the project. The cost of the Alternates are in addition to the base bid. Staff began negotiations with Commodore to identify cost saving measures. Currently, staff, the architect, and the contractor have identified several areas that will reduce the base bid by 539,015. These revisions, proposed as Change Order No. 1, would allow for an initial contract award of 5538,985; a construction contingency of 533,780; and preserve the cost of the Alternates for later consideration. Action Required by Council: Consider approval of an ordinance authorizing the City Manager to concurrently execute Change Order No. 1 and the contract with Commodore Construction Corporation in the amount of 5538,985 and establishing a construction contingency in the amount of 533,780 to be utilized for unforeseen costs and incorporation of Aternates. A~a~oved for City Council Agenda G~. ~ . ~ ~,-~ -acs Robert T. Herrera DATE City Manager • ORDINANCE NO. 96- 2092 AN ORDINANCE APPROVING AND AIITHORIZING A CHANGE ORDER AND A CONTRACT BETWEEN THE CITY OF LA PORTE AND COMMODORE CONSTRIICTION CORPORATION, FOR CONSTRIICTION OF THE SPECIAL PROGRAMS CENTER; APPROPRIATING $538,985.00 PLIIS A CONTINGENCY OF $33,780.00, TO FIIND SAID CONTRACT; HARING VARIOIIS FINDINGS AND PROVISIONS RELATING TO THE SIIBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. City Council appropriates the sum of $538,985.00 plus a contingency of $33,780.00 from the Capital Improvement Account No. 015-638-520-100 to fund said contract. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. • ORDINANCE NO. 96-2092 PAGE 2 Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 12th day of February, 1996. CITY OF LA PORTE By : ~ % Norman L. Malone, Mayor ATTEST: C -~-e_- 5ue Lenes, City Secretary City Attorney 713-630-1005 RAY & HOLLIN6T~N i 08 February 1956 Mr. Reagan McPhail Public Improvements Coordinator Cify of La Porte 604 West Fairmont Parkway LaPorte, Texas 7157'! Dear Reagan: 020 P03 FEB 08 '96 11:31 • We have reviewed the bids which were received on D8 January 199b far the Special 1'ragrams Center. The low bid of $578,gQ0.D0 received from Commodore Construction appears to be in compliance with all criteria and I would recommend acceptance by the City. The Commodore proposal has the added benefit of bringing an established working relationship to the project as Commodore has recently completed the remodeling work at the Police Station and Municipal Court with this #irm and the City. Sincerely, Richard P. Hollington II, AIA RPH/db Rory d'c HulaLr~gtun ~I,v:itiG4e:6Y, lrk•. • 2366 Race BOtIL~la1d Shale dUZ • HAUStnR, 1l•.zrlec 771DO.S • 71:i/SY9-61:31 713-630-1005 RRY & HOLLINGTON 020 P02 FEB 08 '96 11:31 • • hfterts OS February 1996 Mr. Reagan McPhail Public Imprortemertts Coordinator City of La Porte 604 West Fairmont Parkway La Porte, Texas 77571 Dear Reagan: Subsequent to the recefpt of bids on the Special Programs Center for the City, a desire to reduce the project cost was expressed by the City. 'This resulted in a meeting with the law bidder, Commodore Construction, City staff, and this office to review possible options. A list o~proposed revisions was developed and prioritized during this meeting. This list was then submittQd to the bidder far pricing rnrhicll has now been received and reviewed by City staff, Ray ~ HollingtQn Architects and our consultants. Change order No.1 incorporating six items from the list and deducting $39,015.Q0 from the law bid of $578,000.00 has been prepared and is recommended for acceptance by the City. The revised contract amount resulting from the Change Order is $538,985A0. Sincerely, t `1 ~ !~~ Richard P. I-Iollingran II, AI'A RPH/db Rc}v ~ Hvldirr~;tn-t A-'rhitacYS. liu: • Z3651tu~e bottleuarrt Smite ~A2 . llouseae. Twra~ 77fN15 • T13i.52~-r~l:il • W N I+ ~,"',~`~ Q to ~ > n a ~ o o "' >~>' ~ ro ~ F' 8 a ~ c ~ o ~ ~ `~ ~ ~ $ • ~ ~ f0 0) V V D) Vl A W N -+ ..... 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N d/ W W ~ ~a W V W W 6 V W A O H <O l A O W O N N m ~c~' ~ ~ o D v, o D o Ol w O) V A V O o f7i o f v, O) o o :. ~}. 0 0 0 0 o v, v, O o 0 0 0 0 c 0 o 0 o 0 c 0 o 0 c 0 o 0 0 0 0 0 0 0 o 0 O 0 o 0 gip:; 3 m n m v v ~ D ~ 7 S ' O ~ x 3 a m ~ 'O v_ 3 a o ~ Cf ¢ ~ ~ o A o O a ~ m a ~- o 3 o ~ m 7 a ~ a M o ~ ° 7 f° a o ~ m ~ ~ a C ~ Q 1 o a ~° ~ iiii 1 a O 7 ~ ~' pj :~:~:~~ c o 3 >:><~ ~ ,~ ~ a 3 o 0 m A, m : 3 ~ a m ff a C 3 O D rn z D 8~ N W N ~ m m o ~ ~ o a a ~ a ~, o m M n a_ .~ o o ~ v c o 0 ~' ~ ~ o ~ t+~ ~ ~ n ~ c ~ ~ ~ ~ o ~ o ~ ~ ~ t~71 h ~ N m N V N pO ~W71 0 O O O O O O D rn T C z v 1 CHANGE OWNER ^ • ARCHITECT ^ n '~ ORDER CONTRACTOR D ~ W' U~ ~ ~ j AIA DOCUMENT G701 FIELD ^ (((...///"'lll]]] ~f ~j OTHER ^ PROJECT: City of La Porte -Special Programs CenterCHANGE ORDER NUMBER: One (O1) (name, address) 1302 S. Broadway La Porte, Texas 77571 DATE: 05 February 1996 TO CONTRACTOR: ARCHITECT'S PROJECT NO: 9257 (name, address) Commodore Construction CONTRACT DATE: 55 Lyerly, Suite 100 Houston, Texas 77022 CONTRACT FOR: General Construction The Contract is changed as follows: Incorporate Items 1.01 through 1.04 as listed on Attachment "A". Not valid until signed by the Owner, Architect and Contractor. DEDUCT $39,015.00 The original (Contract Sum) was ........................ ~ 578,000.00 Net change by previously authorized Change Orders ............................... $ _0_ The (Contract Sum) prior to this Change Order was .......... ~ 57$,000.00 The (Contract Sum) (^••^-^^*°°~' *"^°'^,••^• °•~^°' will be (~rease~} (decreased) ~••^a) by this Change Order in the amount of ............................ i (39,015.00) The new (Contract Sum) including this Change Order will be .. ~ 538,985.00 The Contract Time will be (±ncre^^°-±~ ~-+e^-e^^°-+~ (unchanged) by Z6r0 ~ (_O_ )days. The date of Substantial Completion as of the date of this Change Order therefore is unchanged x 210 days following date of Notice to Proceed. NOTE: This summary does no[ reflect changes in the Contract Sum, Contract Time or Guaranteed Dlasinrum Price which have been authorized by Construction Change Directiee. Ray & Hollington Architects, Inc. Commodore Construction Citv of La Porte ARCHITECT 2365 Rice Blvd., Ste. 202 Address Houston, Texas 77005 CONTRACTOR 55 Lyerly, Suite 100 Address Houston, Texas 77022 OWNER 604 West Fairmont Parkway Address La Porte, Texas 77571 BY BY BY DATE DATE DATE I , CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA° • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHLNGTON, D.C. 2(H)OG G701-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. ~ ~ City of La Porte-Special Programs Center Project No. 9257 Change Order No. 1 5-Feb-96 ATTACHMENT "A" 1.01 Architectural/Structural Items: A. Mezzanine: Delete related steel fabrication, steel erection, wood decking, steel stairs, & concrete work, suspend AHU-2 from structure, use spring hangers with 1 "static deflection. Total Deduct: ~ $10,725.00 B. Concrete Topping Slab: Place concrete topping slab in one pour in lieu of placement in checkerboard pattern per Supplemental Structural Drawing S-5 Total Deduct: $8,400.00 1.02 Plumbing Items: A. Provide schedule 40 PVC pipe and PVC DWV fittings on below slab sanitary waste ~ vent piping in lieu of service weight cast iron as specified. B. Provide Halsey Taylor HAC-8-BLQ electric drinking fountain with stainless steel panels in lieu of Halsey Taylor OVSLER-Q as specified. C. Delete City of La Porte tap fee. Total Deduct: $3,820.00 1.03 HVAV Items: A. Delete HVAC automatic temperature control system and install programmable thermostats, with automatic changeover and vandalproof covers. Thermostats shall cycle the cooling and modulate the heating 3-way valve. Total Deduct: $10,100.00 B. Provide 1"fiberglass ductboard for all HVAC ducts except hood exhaust in lieu of sheet metal ducts and provide fire dampers as required by code in duct penetrations through rated walls. Duct installation shall conform to latest SMACNA standards. Total Deduct: $4,770.00 1.04 Electrical Items: A. Use standard 2x4 light fixtures with three (3) 32 watt lamps and electronic ballasts in lieu of specified 2x4 light fixtures. Total Deduct: $1,200.00 Total Net Deduct: $39,015.00 END OF ATTACHMENT "A" m a~ m ~o m m z N m z 0 ~- z J 0 x CITY OF LA FORTE - 9PBCIAL PROGRAMS CfiI1iTER 06 January 1996 BID SUMMARY Base Buildfn 578,000.00 619,600.00 612,000.00 Late - IVo Bid 678,500.0(3 Subcontractor List ~ ~ ,~ ~ Addenda 1- 3 Received ~ ~ ~ ~ Da s 210 185 210 150 Hoed ~ ~ ~ .~ Alternates i. Sk li ht 31,200.00 20,000.00 26,690.00 26,800.00 2. G m Floori - Rm. 300 & 101 32,600.00 30,400.00 32,900.00 34,404.00 3. Li ht Fixtures -Room 118 3,650.00 4,400.00 4,500.00 4,700.00 4. En Cano 37465.00 30,000.0'0 34,900.00 36,300.00 5. Glass Block Partition 4,000.00 5,400.Ot1 ~ 3,500.00 3,500.00 6. Dis la Cases 9,370.00 11,ODO.Ot? 7,500.00 7,600.00 7. Relocate O.H. Doox 675.00 1,500.00 1,700.00 1,000.00 7A. Relocate Other O.1"i. Door 1,685.00 2,200.00 1,700.00 2,400.00 8. Re Roof Entire Buildin 14,600.00 18,000.00 17,4(30.00 31,900.00 9. As alt Overly Pavement 7,500.00 5,500.40 5,600.00 ~,3pQ,pQ 10. 5" Camc. Pavement Overlay 33,350.00 18,000.00 24,700.00 16,900.00 11. Parkin Lot Li htin 7,300.00 9,000.00 14,200.00 4,900.00 12. O.H. Collin Shutters-Rm.105 3,150.fl0 28{}0.00 2,800.00 2,gp0,p0 CITY OF LA PORTE INVITATION TO PREOUALIFY A-Tec Engineers & Contractors Rahni Amin 103 S Friendswood Drive Friendswood, TX 77546 AIA Engineers & Contractor, Inc. Jay Soni 15615 Silver Ridge Houston, TX 77090 Anchor, Inc. Humberto Ortiz 6300 Dixie Drive Houston, TX 77087 Baer Enterprises, Inc. Joe Bennett 10110 Talley Houston, TX 77041 Brookstone Corporation John D. Carson 2150 W. 18th Street, Suite 111 Houston, TX 77008 Brown & Root USA Charles Chatfield P. O. Box 3 Building 5 Houston, TX 77001 Calco Constructors, Inc. Lorn D. Frazier P. O. Box 10156 Houston, TX 77206 Commodore Construction John Benes 55 Lyerly, Suite 100 Houston, TX 77022 • Construction Ltd. Tim Dixon 1825 Upland Houston, TX 77043 Craig, Sheffield & Austin, Inc. Richard W. Austin 2314 McAllister Road Houston, TX 77091 Crawford-Gray Construction, Co., Inc. Glen R. Crawford 5402 Simsbrook Houston, TX 77045 Crest Harbor Enterprises, Inc. DBA CH Enterprises. Inc. Glenn NearL- 5401 Mitchelldale, A-14 Houston, TX 77092 Derk Harmsen Construction Derk Harmsen 2820 Center Street Deer Park, TX 77536 Durwood Greene Construction Co. PO Box 1338 Stafford, TX 77497-1338 Dyad-General Robert Reichek 8505 Holt Street Houston, TX 77504 E.E. Reed Construction Co. Mr. Reed P. O. Box 36967 Houston, TX 77236 Follis Construction Co. Mark Follis 111 North Broadway La Porte, TX 77571 Force Corporation Robert Johnson P. O. Box 1079 La Porte, TX 77572 Jaco Constructan, Inc. Bob Walcik P. O. Box 937 Clute, TX 77531 Fretz Construction Company Bob Fretz, Jr. 6301 Long drive Houston, TX 77087 Gamma Construction Company Tom Hansen 2808 Joanel Houston, TX 77027 Gaskey Construction Corp. Frank Gaskey, Jr. P. O. Box 247 Bellaire, TX 77402 Harrop Construction Co., Inc. G. Bert Harrop 10190 Old Katy Road, Suite 350 Houston, TX 77043 Hill Constructors, Inc. T. R. Kennedy P. O. Box 346 Houston, TX 77007 Howe Building Corporation James I. Howe 7177 Airport Temple, TX 76502 Hubco, Inc. Norman Hebbard 11714 Charles Street Houston, TX 77041 Hull & Hull, Inc. Bill Hull 2223 Kelley Houston, TX 77026 Jamcom Construction Co., Inc. John R. Allison 15622 Magee Houston, TX 77506 Jerdon Construction Co., Inc. 13403 Redfish Stafford, TX 77477 Jones G. Finke PO Box 698 Sealy, TX 77474 Kinsel Industries, Inc. Richard Kinsel or Bob bong P. O. Box 750160 Houston, TX 77275 Marcus Thomas and Co., Inc. Marcus Thomas P. O. Box 90910 Houston, TX 77290 Martin & Freeman, Inc. Grady Martin 514 Martin Street Houston, TX 77018-3310 Mesa Southwest Construction Corp. Tom Langley 4001 North Shepherd, Suite 116 Houston, TX 77018 Moore & Moore General Contractors Bryan Moore, Jr. P. O. Box 1517 La Porte, TX 77572 Paisan Construction Company J. H. Meyer, Jr. P. O. Box 570967 Houston, TX 77257-0967 R' Pas-Key Construction ~ Williams Indus es, Inc. R. L. Paskey Gary D. Williams 2129 Preston 2470 Gray Falls, Ste. 190 Pasadena, TX 77502 Houston, TX 77077-6599 Pate & Pate Enterprises Steve Pate or Buddy Kaiser 1423 Brazos Dr., Suite D Huntsville, TX 77340 Pyramid Constructors, Inc Stephen J. Friedman 300 Shepherd Houston, TX 77007 Rodco Construction Rod Lowrey 1503 East Walker League City, TX 77573 The Ruskin Corporation Jon Rusciano 4903 Locust Street Bellaire, TX 77401 SCI Contractors Isaac Hall P. O. Box 1464 Friendswood, TX 77546 Spaw-Glass/Gonzalez James H. Ritsema 13430 Northwest Fwy., Suite 200 Houston, TX 77040 T & R Utilities, Inc. Joe Tantillo P. O. Box 571942 Houston, TX 77257 T.L. James & Company P. O. Box 62028 Houston, TX 77205 Tribble & Stephens Co. James H. Stephens 10610 Haddington Drive Houston, TX 77043 V CITY OF LA PORTE Invitation to Prequalify Advertised The Bayshore Sun -May 21 & 28, 1995 The Houston Chronicle -May 21, 1995 Notice Sent to: Chamber of Commerce F.W. Dodge Associated General Contractors 3131 Eastside, Suite 300 2404 Crawford Houston, TX 77098 Houston, TX 77004 • • REQ~T FOR CITY COUNCIL AGENDA Agenda Date Requested: Febru 12 1996 Requested By: Guy Rankin Department: Planning Report Resolution X Ordinance Exhibits: 1. Ordinance 2. Bid Tabulation Form 3. Bidder's List 4. Area Map SUMMARY & RECOMMENDATION As part of the FY 95-96 Budget for Capital Improvement Projects, City Council approved 532,000 for the North "H" Street eight inch (8") diameter water line. The water line is part of a previous goal to provide water service, where economically feasible, to citizens without existing service available. This water line will be approximately 1,343 linear feet and is intended to provide water service and improved fire protection for residents along North "H" Street between Mockingbird and Meadowlark, south of the Meadowcrest Subdivision. This line will also provide for a loop within the water distribution system. Design/engineering has been completed on the project utilizing City staff. On January 23, 1996, the City received competitive bids from eight qualified underground utility contractors (see attached Bid Tabulation). The low bid was submitted by Johnny Wehba Backhoe Service in the amount of 526,316.50. Staff has reviewed the bids submitted and determined the low bid from Johnny Wehba Backhoe Service is well within budget. Staff recommends that the City Council authorize the City Manager to execute a contract with Johnny Wehba Backhoe Service in the amount of 526,316.50 for construction of the 8" diameter water line along North "H" Street. In addition, it is recommended that 55,683.50 be set aside as contingency for a total of 532,000 for the project. Action Required by Council: Consider approving an ordinance authorizing the City Manager to execute a contract with Johnny Wehba Backhoe Service in the amount of 526,316.50 for construction of the water line and further authorizing 55,683.50 be set aside for contingency. Availability of Funds: General Fund X Capitallmprovement Other Water/Wastewater General Revenue Sharing Account Number: 003-726-610-100 Funds Available: X YES NO Approved for City Council Agenda Robert T. Herrera City Manager • • ORDINANCE NO. 96-2093 AN ORDINANCE APPROVING AND AIITHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND JOHNNY WEHBA BACRHOE SERVICE, FOR CONSRIICTION OF AN EIGHT INCH (8") WATER LINE ALONG NORTH "H" STREET; APPROPRIATING $26,316.50 PLIIS A CONTINGENCY OF $5,683.50, TO FOND RAID CONTRACT; HARING VARIOIIS FINDINGS AND PROVIBIONS RELATING TO THE SIIBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. City Council appropriates the sum of $26,316.50 plus a contingency of $5,683.50 from the General Capital Improvement Fund Account No. 003-726-610-100 to fund said contract. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. • ORDINANCE NO. 96- 2093 PAGE 2 Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 12th day of February, 1996. CITY OF LA PORTE /~ By: ~ - '~~,~ r;~ ~ Norman L. Malone, Mayor ATTEST: Sue Lenes, City Secretary City Attorney • x N C "' to Cn b ~ y ~ '~ ~.. o ~ ~ p ~ ~ ~ ~ ~ f D ~ ~ ~ ~ l17 ~ ~ C'~ n~ ~ ~~ (~ p ~. ~ ~ n d ,n. "Cl ~• n ~. ~ ~ ~ ~ ~ z ~. v~ ~ ~ ~" ~ $ n o '~ ~ ~ . ~ n o ~ ~ ~ fD ~ ~ ~ ~ ~ ~ ao ~ ~c ~c ~c ~ ~c ~ -c a d ~ ~ ~ ~ ~ ~ y y M ~ yy V n ~; o 0 ~ ~ ~ ~ y ~ y ~ ~ y y t~ ~.y V .,. ~~ O N y d ~ N N ? ~ ~ v ~ ~ Y O O S w t~i~ O O tNi~ ~ W -~ d b ~~ b ~~ O ~~ ~ ''~ ~ y ~~ O ~z° 0 y x x y y~ CrJ 3 ~Oy " J ~O r~ z 0 z CITY OF LA PORTS North "H" Street 8" Water Line Extension CLP PROJECT NO. 95-6101 Advertising The Bayshore Sun January 7 & 14, 1996 Faxed Bid Notice to: Chamber of Commerce Folks Construction 111 N. Broadway La Porte, TX 77571 Moore & Moore General Contractors PO Box 1517 La Porte, TX 77572-1517 FORCE Corporation PO Box 1079 La Porte, TX 77572-1079 Furlow Services PO Box 853 I,a Porte, TX 77572-0853 Pas-Key Construction Services, Inc. 2129 Preston Pasadena, TX 77502 RL Utilities PO Box 1154 La Porte, TX 77572 Vicon Services, Inc. PO Box 1227 Katy, TX 77492-1227 Kinsel Construction 401 E. Witcher Houston, TX 77076 H2O Services, Inc. 22557 Aldine Westfield, Ste. 102 Spring, TX 77373 PM Construction 7704 E. Erath Houston, TX 77012 Plans and Scecifications Delivered to the Following Plan Review Rooms: Dodge Reports 3131 Eastside, Suite 300 Houston, TX 77098 Construction Directory Plan Room 5711 Hillcroft Houston, TX 77036 Associated General Contractors 5050 Westheimer, Suite 100 Houston, TX 77056 CITY OF LA PORTE • North "H" Street 8" Water Line Extension CLP PROJECT NO. 95-6101 CONTRACTORS THAT PICKED UP PLANS AND SPECIFICATIONS Wehba Backhoe PO Box 12733 Houston, TX 77217 MEB Engineering, Inc. 8146 Braniff Houston, TX 77061 Hassell Construction Co. , Inc. PO Box 690507 Houston, TX 77269 Pas-Key Construction Services 2129 Preston Pasadena, TX 77502 Acden Utility & Plumbing 14819 S. Post Oak Houston, TX 77045 EEI Pipeline Construction Co. PO Box 1713 Alvin, TX 77512 Furlow Services PO Box 855 La Porte, TX 77572-0855 H2O Services 22557 Aldine Westfield, Ste. 102 Spring, TX 77373 Vicon Services, Inc. PO Box 1227 Katy, TX 77492-1227 x PROPOSED F.Y.'95-'96 UTil.tiY CIP FUND W J U N.T.S. v O S U Q C7 NORTH L ST. THR H T. z J Y WERN ST. g 3 o = SPARROW ST. ~ ~ o CARDINAL ST. o g z BLUEBIRD ST. ~ J J Q m ~ ~ m HUMMINGBIRD ST. ~ ~ z o a U R081N ST. J U ~ NORTH HST. NORTH "H' ST. • ^ ^. ^t.. '~.^ ^ ^ W MAPLE CREEK ~ v U Q~~O ~F` Opp ~ a MYRTLE CR EK ~ ~~~ ~ N Q~~O `PGC, c~ or 3 SHADOW ~<v~ ~' ~~ ~ ~-- ~ CREEK G~ PINE C'~ 3 ~ O~ ~ CREEK w BEAVER CREEK C~- c~i ROCK SPRINGS a (~m ~ SUGAR CREEK I I - EXISTING WATER LINE ~..~......~...~ PROPOSED WATER LINE NORTH "H" ST. WATER IINE a -`~ • ~ REQ T FOR CITY COUNCIL AGEND TEM Agenda Date Requested:- Februar 2 1996 Requested By: John Joerns Department: Plannin Report ~ aResolution X Ordinance Exhibits: 1. Ordinance 2. Water Service Agreement 3. Utility Extension Agreement 4. Policy for Providing Water to Industries Outside the City Limits (but within ETJ) SUMMARY & RECOMMENDATION On May 8, 1995, Council approved a policy for provision of potable water service to companies outside the corporate city limits that have current Industrial District Agreements with the City. In addition, the proposed Water Service, and Utility Extension Agreements that were presented, received approval as to form. Rohm and Haas Company, Bayport Plant wishes to pursue water service under the terms and conditions offered by the City. Based on 135 employees, the average monthly demand will be 205,875 gallons, for which Rohm and Haas will pay one and one-half (1 %i) times the City's current rate. The term of the Water Service Agreement is for five (5) years, plus any renewals and extensions thereof. However, the Agreement shall automatically expire at such time as there is no effective Industrial Agreement between the parties or if the City exercise the right of termination. Based on 135 employees, Rohm and Haas shall be subject to an administrative connection charge in the amount of $13,500. A copy of the Agreements are included for Council's review. Staff recommends approval of the Water Service, and Utility Extension Agreements submitted. Action Required by Council: Consider approval of an ordinance authorizing the City to enter into a Water Service Agreement and a Utility Extension Agreement with Rohm and Haas Company, Bayport Plant. Availability of Funds: N/A General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: Funds Available: YES NO Approved for City Council Agenda Robert T. Herrera City Manager • • ORDINANCE NO. 96- 2094 AN ORDINANCE APPROVING AND AIITHORIZING THE CITY OF LA PORTE TO ENTER INTO A WATER SERVICE AGREEMENT AND A IITILITY EXTENSION AGREEMENT WITH ROHM AND HAAS COMPANY, BAYPORT PLANT, TO PROVIDE POTABLE WATER SERVICE TO A COMPANY OIITSIDE THE CORPORATE CITY LIMITS WHICH HAS A CURRENT INDIISTRIAL DISTRICT AGREEMENT WITH THE CITY OF LA PORTE; HARING VARIOIIS FINDINGS AND PROVISIONS RELATING TO THE SIIBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. ~ ~ ORDINANCE NO. 96-2094 PAGE 2 Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 12th day of February, 1996. CITY OF LA PORTE / /. BY~ /~Yr~Lr~///~~i~~ ~ y Norman L. 1~Ialone, Mayor ATTEST: Sue Lenes, City Secretary APPRO D: // _~!d~-~ Knox W. Askins, City Attorney r • • STATE OF TEXAS § COUNTY OF HARRIS § WATER SERVICE AGREEMENT This AGREEMENT made and entered into by and between the CITY OF LA PORTE, TEXAS, a municipal corporation of Harris County, Texas, hereinafter called "CITY", and Rohm and Haas Company, Bayport Plant, a corporation, hereinafter called "COMPANY". I. COMPANY is the owner of certain real property which is situated in CITY'S Bayport Industrial District and not within the corporate limits of the CITY. CITY and COMPANY are parties to a current Industrial District Agreement. CITY and COMPANY have entered into a "Utility Extension Agreement" of even date herewith. which provides for the extension of CITY'S potable water to COMPANY'S propertX. II. COMPANY is desirous of purchasing potable water from CITY for usual human domestic consumption and uses, and not for use for industrial processes of any kind. Previous planning considerations for the long range potable water supply of CITY did not include the needs of property located outside the city limits of CITY. COMPANY recognizes that CITY cannot at this time provide permanent and unlimited water service as requested. CITY agrees, however, to provide limited potable water service to COMPANY. For and in consideration of furnishing domestic potable water by CITY, the parties hereto agree as follows, to-wit: • III. • COMPANY has made the following representations to CITY as to its number of employees, as of the date of this agreement, upon which representations CITY has relied in entering into this Agreement. Number of Employees on-site 100 Number of Contract Employees 35 Total on-site 135 IV. CITY has determined that adequate facilities are available tv CITY to furnish potable water to COMPANY based on the following terms and conditions, to-wit: (A) Payment to CITY of a one time administrative connection charge of 13 500. (B) The average daily demand is established at 6.750 gallons per day. This number is based on an average of fifty (50) gallons per employee per day established by CITY. (C) The average monthly demand of 205.875 gallons is established by multiplying the average daily demand by a factor of 30.5, which shall be used to facilitate service billings. (D) The cost of water up to the average monthly demand of 205.875 gallons shall be one hundred fifty percent (150%) of the CITY'S current rate as established from time to time for commercial customers inside its corporate limits. (E) The cost of water for amounts used in excess of the established average monthly demand shall be two hundred percent (200%) of the CITY'S current rate as established from time to time for commercial customers inside its corporate limits. (F) Nothing contained in this Agreement shall obligate CITY to furnish more than the l t average mon~y demand of 205.875 gallons. Repeated consumptions greater than the established average monthly demand may result in termination of service. (G) CITY shall have the right to interrupt or temporarily suspend said water service to COMPANY if an emergency arises and there is not an adequate water supply to meet the needs of the citizens of La Porte. (H) CITY reserves the right to enforce its drought contingency plan on all water customers at CITY'S sole discretion. (I) The total cost for the engineering design and construction of the potable water main will be the responsibility of COMPANY. (J) COMPANY agrees that it shall be bound by all applicable ordinances of CITY, relative to the furnishing of potable water to customers within the corporate limits of CITY. (K) All plumbing installed by COMPANY connected to the domestic water line from CITY, shall meet all applicable State of Texas and CITY plumbing code requirements. CITY'S engineering and code enforcement personnel shall have the right of prior review and approval of COMPANY'S plans and specifications for the plumbing system(s). CITY plumbing inspectors shall have the right to inspect any and all work related to the furnishing of potable water to COMPANY. (L) A reduced pressure zone backflow preventer shall be installed and maintained by COMPANY to protect CITY from any possible cross-connections. (M) The potable water supply system will be segregated from any existing and future COMPANY fire protection system. (N) There shall be no resale of the water provided by CITY, nor any extension of service lines by COMPANY to serve other parties. • V. All expenses of the installation of the meter; service lines from the main to the meter; and from the meter to COMPANY'S facilities, shall be solely at the expense of COMPANY. COMPANY shall own and maintain all service lines and plumbing facilities beyond the meter. CITY shall own the meter. VI. CITY shall have final authority over size, location, materials, and other engineering matters concerning the extension of water mains to COMPANY'S property. These matters are the subject of a Utility Extension Agreement between the parties, of even date herewith. CITY will have ownership and maintenance responsibility for its water mains, up to COMPANY'S water meter. In the event the Harris County license, permit, or permission to install the water main is revoked, or relocation or adjustment is required, CITY will not be responsible for the expense of such relocation, adjustment, or replacement. VII. CITY reserves the right of entry at all reasonable times for the purpose of inspection of COMPANY'S water facilities, and to observe compliance with the terms and conditions of this Agreement. When exercising its right of entry, CITY shall notify COMPANY in advance. CITY also agrees to follow established health and safety policies in effect at COMPANY'S facility. VIII. CITY reserves the right to terminate this agreement in the event of violation of the terms and provisions hereof by COMPANY. CITY will provide COMPANY with written notice of any defects and COMPANY shall have the opportunity to cure any defects. Failure to correct defects within ten (10) days may result in termination of Agreement. CITY shall have the right to summarily correct, at COMPANY'S expense, any defect or deficiency, when in its opinion the integrity of the public water supply is threatened. • IX. Upon receipt of written notice of termination, COMPANY shall have up to six (6) months to prepare for transition to another water supply. If the transition is not complete within said six month period, CITY shall have the right to terminate water service at its sole discretion. X. In the event of any conflict between the terms and provisions of this Water Service Agreement and a Utility Extension Agreement of even date herewith, and the terms and provisions of the Industrial District Agreement between the parties, the terms and provisions of the Water Service Agreement and the Utility Extension Agreement shall control, to the extent of such conflict. The term of this Agreement shall be for five years plus any renewals and extensions thereof. However, this Agreement shall automatically expire at such time as there is no effective Industrial District Agreement between the parties or if CITY exercises its right of termination. ENTERED INTO effective the 12th_ day of Felixuary , 1996. Rohm and Haas Comnanv. Bawort Plant Company By: r1"~a-~ ~-ar____ Name: Donald K. Neman Title: Environmental Manager Address: 13300 Bay Area Boulevard La Porte. Texas 77571 ATTEST: CIT OF LA PORTE ~.~. By: City Secretary Sue Lenes rman L. Ma on Mayor APPROVED: / ~ ,, Knox W. Askins City Attorney City of La Porte PO Box 1218 La Porte, TX 77572-1218 Phone: (713) 471-1886 Fax: (713) 471-2047 ~~ By: Vl0~w~. ~ 4~c. Robert T. Herrera City Manager City of La Porte PO Box 1115 La Porte, TX 77572-1115 Phone: (713) 471-5020 Fax: (713) 471-7168 • • UTILITY EXTENSION AGREEMENT THE STATE OF TEXAS: COUNTY OF HARRIS: This agreement, made this 12 day of February , 19 96 , by and between the City of La Porte, herein called "City", acting herein through its City Manager (Title of Authorized Official) and Rohm and Haas Companv Bayport Plant {Strike out inapplicable terms} (a corporation), , of Bayport Industrial District, County of Hams ,and State of Texas , hereinafter called "Owner". (1) All references to "Utility Main(s)" hereunder shall, for the purposes of this agreement, refer to Approximately 2 4001ineaz feet of 8" diameter PVC water line and appurtenances. The line will connect to the City's existing 12" line on the north side of Fairmont Pazkwav and extend alon~~Bav Area Boulevard southward terminati~i at the meter Said water line being engineered and approved in conformance with Citv of La Porte standazds and shown schematically on the composite map attached hereto as Exhibit "A". (2) Owner is the owner of certain property in the Bayport Industrial District of the City of La Porte, Harris County, Texas, identified as; 60.155 acres of land in the Richard Pearsall 1/3 Lea¢ue. Abstract 625. Harris County Texas and being more narticulazly described in Exhibit "B". City's utility mains do not presently extend to said property. Owner has requested City to extend utility mains to • • Owner's said property. Owner and City have entered into a separate "Water Service Agreement" of even date herewith, which provides for limited water service to Owner. (3) City hereby agrees to an extension of its utility main(s) to said property commencing at the nearest existing utility main(s) of sufficient size and capacity. Thence along/thru City of La Porte rights-of--way and/or easements to said Owner's property. Provided, however, that should City not possess all necessary rights-of--way, easements, licenses, and/or permits, Owner shall be solely responsible for obtaining said additional rights-of--way, easements, licenses, and/or permits at no cost to City. All permits and approvals required by entities with jurisdiction shall be secured prior to construction. (4) Owner agrees to pay all costs related to the construction and installation of said utility mains, including necessary appurtenances in conformance with City's standards and specifications for said utility mains. Owner further agrees to pay all engineering fees for survey, design, contract documents, bidding, construction staking, construction inspection, and preparation of record drawings. (5) Subject to the provisions of this agreement, City hereby agrees to the construction and installation of said utility main(s) according to the plans, specifications, and contract documents to be prepared by-the Owner's engineer and approved by the City. The contract documents shall include a provision for a one (1) year warranty from defects in materials and worl~anship. The documents will also provide a "Notice" to Contractor that the City of I.a Porte will perform the daily construction inspection to insure compliance with plans and specifications. Owner agrees that City will not be responsible for issuing or approving payments to the Contractor. It is agreed and understood that Owner is responsible for paying for any unforeseen costs/or cost overruns in the project that result from circumstances beyond the control of the City. (6) City shall have the right to approve the Engineer and the Contractor selected by Owner. Upon completion and approval of plans, specifications, and contract documents, the City shall authorize the Owner to secure bids from qualified underground utility contractors. (7) Owner agrees that upon completion and acceptance by City, City will assume ownership and maintenance of the utility main and as such shall have full control over future extensions and connections thereto. (8) Owner and City have entered into a separate "Water Service Agreement" which provides terms and conditions for limited water service to Owner and as such, Owner is not responsible for payment of City's • • prevailing square footage and/or front footage connection chazge for water service. However, Owner shall be responsible for all other tap fees and customary chazges. (9) For the purposes of reimbursement, as provided for in pazagraph 10, Owner agrees to supply City with a statement of final construction costs. Owner and City agree to use the final construction cost to develop an average cost/foot. Said average cost per foot shall equal the final construction cost, less any allowances for City participation, divided by the total length of utility main eligible for reimbursement as defined by Exhibit A. (10) In the event that other owners of property abutting the utility mains extended by Owner under this contract, as shown on the plat attached hereto as Exhibit A and incorporated by reference herein, shall utilize the extended utility mains constructed under this agreement, by malting connection thereto under a petnut from City within a period of ten (10) years from and afrer the date City has accepted the construction of said facilities by the contractor, City agrees to collect from said property owners, an amount equal to one-half ('/a) their frontage abutting the utility main times the average cost/foot. City agrees to reimburse Owner the amount collected from such property owners until Owner has been reimbursed the construction costs paid by Owner, less an amount equal to one-half ('/i) the Owner's frontage times the average cost/foot. In the event that other Owner(s) have participated in the cost of the extension of this line(s), all participating owner(s) shall be reimbursed rp o rata to their respective participation in the cost of the line(s). IN WITNESS WHEREOF, the Parties to these presents have executed this agreement in several counterparts, each of which shall be deemed an original, in the yeaz and day first mentioned above. CITY OF LA PORTS (Seal) ATTEST: BY: (Secretary) (Seal) (Witness) BY: Qc~~.k. ~ . ~.eco.-~ TITLE: Citv Manager OWNER: Rohm & Haas Comnanv. Bavnort Plant BY: Donald K. Neman TITLE: Environmental Manager Ap ved as to Form: ; ' ~~ ~~, L7 ~_,s/_ , P (city Attorney) Note: City Secretary should attest: If Owner is a corporarion, Secretary of Corporation should attest. VD. ~° Z ,~ ° D r t~IET~AtlD BOUtIUS UESCRIPTIOtI . 60.155 A;:r-es (7_,620,3G5 Square Feet) tleinq a tr:~t or parcel of land containing 60.155 acres (2,620,3G5 square feet) irr the Richard i~earsall 1/3 League, A-625, Itarris County, Texas, and being more ~articrrl~rly described as follows rritt~ all bearings referred to ttre Texas Coordinate System, Soutti Central Zone: COFtF1EtICItIG at a copper~veld rod stamped "3075" found at the southeast corner of the intersection of Bay Area boulevard (150 feet aride) and of record in Volume 7235, Page 135 of Itarris County Oeed Records (}t.C.D.R.) and Fairmont Parkway (250•feet wide), sane point being t}ie north~~rest corner of a 17.466 acre tract ot•rrred by Airco Inc. and recorded in Film Code 115-99-2206, File ttumber F906432 of the }larris County Official Public Records•of Real Property; T}lEttCE, South 00°59'50" East, 831.10 feet (called S O1°00'45" E, 831.10 feet) along the line common to said Bay Area boulevard and said Airco Inc. tract to a copper~•reld rod reset and stamped "3076" and the "POIttT OF BEGIPtIIIttG" and the north~•,est corner of the herein described tract; • TiIEitCE, tlortlr 86°50'40" East 932.45 feet (called tt 86°52'54" E, 932.45 feet) along the south line of said Airco Inc. tract to a coppenreld rod reset and stamped "3077' said point also being t}ie southeast corner of said Airco tract; T}tEtICE, ttorth 86°47'30" East, 639.02 feet (called tl 86°52'54" East, 638.94 feet) to a copperweld rod found stamped "3097" and being in the southeast line of a ZO foot i•ride pipeline easement granted to Tennessee Products Pipeline Company and recorded in Volume 3340, Page 188, I}. C.U. R.; • T}iEt}CE, South 34°11'29" hest; 341.32 feet (called S 34°10'10" l•t, 341.36 feet) along said southeast line to a copperweld rod found stamped "3096"; TIIEitCE, leaving said southeast line, ttorth 86°52'54" East, 640.39 feet (called tl 86°52'54" E, 640.48 feet) to a copperweld rod found stamped "3086" and being in the ~•rest line of a Itarris County Flood Control fee strip (185 feet ~•ride) known as Drainage Ditch C, Tract 1 and being of record in Volume 8260, Paoe 124, It.C.O.R_; T}iEitCE, along said west line, South 03°00'00" East (called S 03°01'29" E) at 752.14 feet pass a copperweld rod found stamped "2956" in all a total distance of 1.102:39 feet to a copperweld rod reset and•stamped "2957", and being in the north line of an Ftouston Lighting and Po-rer fee strip (120 feet wide) of record in Volume 7146, Page 375, }I.C.D.R.; • TFIEi1CE, along said north line, South 87°26'21" 1•lest (called S 87°26'12" {•1) at 1516.62 feet pass a copperweld rod found stamped "2954", and being in the north- west line of a 20 foot wide pipeline easement granted to Tennessee Gas Transmission Company and recorded in Volume 3007, Page 706, and Volume 3135, Page 261, }{.C.D.R., all a total distance of 2052.90 .feet to a cooperti•,eld rod reset and stamped "2951" and beinct in the east right-of-t•,ay of said Bay Area Boulevard; TFIEttCE, along said east line of Bay Area Boulevard, ttorth 00°59'50" {•lest (called tJ Ol°00'45" Ft) at 80.00 feet pass a cvpperr,eld rod found stamped "2952", in all a total distance of 1353.34 feet to the POIiIT OF GEGIt1tIIt1G and containing 60.155 ,:ores (2,620,365 square feet) of land. Corrp i l ed by SURVCOtt ItIC. }}ous ton, Texas Job n5059-031 February 1980 EXHIBIT 'B' • Revised 5/8/95 Requests for Potable Water Service Outside the City of La Porte for Companies with an Industrial District Agreement I. The proposed user shall supply the following information in writing: 1. Statement of utility demands including as a minimum: Average day demand Peak day demand Minimum working pressure requirements Number of regular and contract employees Which shall be reviewed and approved by the City of La Porte 2. Certified site plan showing the total acreage of the tract including present and proposed improvements and a suitable location map of the site. II. City of La Porte will determine availability of adequate utilities based on the number of employees (regular and contract) onsite times an average day demand of 50 gallons/day/employee. If adequate utilities are available the provisions outlined in Section III shall apply. If adequate utilities are not available potable water service shall not be recommended unless special provisions are made (and approved) for a utility extension of proper size to meet present and projected demands for municipal water service for the area. All proposed extensions shall meet the City of La Porte policy for a utility extension agreement which requires: - procurement of all necessary easements, right-of-ways, permits, etc. (at no cost to the City) - dedication of utility to the City of La Porte as well as other provisions. • III. Requests for potable water service by users outside the City limits of La Porte shall be subject to the following conditions: 1. Must have City of La Porte Council approval. ^ City determines locations, line sizes and approves plans ^ No outlay of City funds (other than administration of contracts and policies) ^ Lines to be installed in easements ~ if installed in rights-of-way Industry would be responsible for future relocation expenses. 2. Require that City water be used for human consumption, washing, etc., and at no time be used for process water of any sort without specific approval of City Council. 3. Where required by the City of La Porte (mandatory for all process-type plants) a reduced pressure zone backflow preventor must be installed to protect the City from any possible cross-connections. 4. When recommended by the City of La Porte, a meter bypass will be installed. 5. All plumbing shall be permitted and shall meet applicable State and City of La Porte code requirements. City of La Porte shall have the right to inspect any and all work related to the furnishings of potable water to the user. 6. The proposed user shall pay a one-time connection fee of $100.00 per employee; with a minimum of $5,000 and a maximum of $15,000. 7. The user shall pay 150$ of the water rates currently in effect for users within the corporate limits of the City of La Porte. For water usage in excess of the average day demand the user shall pay 200$ of the water rates currently in effect for users within the corporate limits of the City of La Porte. 8. The user shall enter into a contract with the City of La Porte outlining the provisions for potable water service outside the corporate limits of La Porte. 9. Exceptions: ^ Prior contracts or commitments made by City of La Porte ^ Council has right to review, modify or enter into other agreements as it sees fit. • RE T FOR CITY COUNCIL AGEND TEM Agenda Date Requested: February 12, 1996 Requested By: S. Gillett Department: Public Works XXXX Report Resolution Ordinance Exhibits: Bid Tabulation Bidders List SUMMARY & RECOMMENDATION Sealed bids were received on January 29, 1996 for the purchase of a rear loader garbage truck. The unit is a replacement of a ten (10) year rear loader garbage truck used for the collection of residential garbage. Bids were sent to twelve (12) vendors, with eight (8) returning bids. Low bid was submitted by Houston Freightliner in the amount of $84,803, equipped with a Loadmaster refuse body. Second low bid was also submitted by Houston Freightliner in the amount of $85,313, equipped with a Leach 2RII, a difference of $510. Additionally, Houston Freightliner bid $11,500 for the optional trade-in of the existing truck. The last rear loader sold at auction brought $6,750. Applying the trade-in results in a net low bid and second low bid of $$73,303 and $73,818 respectively. A total of $88,200 was budgeted in the Motor Pool Replacement Fund for the replacement of this unit. Three of the five current garbage truck fleet are equipped with Leach 2RII refuse bodies. No Loadmaster units are in service. Because of the compatibility of parts and corresponding reduction in inventory necessary, it is recommended that the city accept the bid from Houston Freightliner for a rear loader garbage truck equipped with a Leach 2RII refuse body in the amount of $73,818, accepting the trade-in allowance of $11,500. Action Required by Council: Award the bid for the replacement of a rear loading garbage truck equipped with a Leach 2RII refuse body to Houston Freightliner in the amount of $73,818. - -- Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing XXXX Other - Motor Pool Account Number: 009-700-702-861 Funds Available: XX YES NO App//r~~oved for City Council Agenda L71 ~~ ~ 2 '2 ~ 4 - Robert T. Herrera DATE City Manager • • BID TABULATION -REAR LOADER/REFUSE TRUCK VENDOR REAR LOADER/REFUSE TRUCK COST OPTIONAL TRADE-IN TOTAL LESS TRADE-IN HOUSTON FREIGHTLINER 1996 FL-80 W/LOADMASTER 425 $84,803.00 $11,500.00 $73,303.00 HOUSTON FREIGHTLINER 1996 FL-80 W/LEACH 2R11 $85,313.00 $11,500.00 $73,813.00 BAYOU CITY FORD TRUCK FORD LNT8000 W/LEACH 2R11 $86,623.30 $6,100.00 $80,523.30 HOUSTON FREIGHTLINER 1996 FL-80 W/PAK-MORE R325B $86,668.00 $11,500.00 $75,168.00 CROSSTOWN TRUCK CNTR 1996 FORD LNT8000 W/PAK-MOR R300B $87,291.00 $3,500.00 $83,791.00 LONE STAR TRUCK CNTR 1996 VOLVO WG64 W/E-Z PACK G300/25 $88,825.00 $10,000.00 $78,825.00 OLYMPIC INT'L TRUCKS INT'L 2554 6X4 W/PAK-MOR 325 $88,831.25 $3,500.00 $85,331.25 HOUSTON FREIGHTLINER 1996 FL-80 W/NEIL 5000 $89,213.00 $11,500.00 $77,713.00 • BIDDER'S LIST SEALED BID #0665 - SOLID WASTE TRUCK JOE CAMP FORD 621 HWY 146 SOUTH LA PORTE, TX 77571 LES MARKS CHEVROLET P.O. BOX 1119 LA PORTE, TX 77572 BAYOU CITY FORD P.O. BOX 21321 HOUSTON, TX 77226 LONE STAR/WHITE GMC P.O. BOX 21127 HOUSTON, TX 77226 INDUSTRIAL DISPOSAL P.O. BOX 8623 HOUSTON, TX 77249 OLYMPIC INTERNATIONAL 8900 N. LOOP EAST HOUSTON, TX 77029 HOUSTON FREIGHTLINER, INC. 9500 NORTH LOOP EAST HOUSTON, TX 77029 CHAMBER OF COMMERCE P.O. BOX 996 LA PORTE, TX 77572-0996 KNAPP CHEVROLET P.O. BOX 4179 HOUSTON, TX 77210 MCREE FORD INC. P.O. BOX 577 DICKINSON, TX 77539 DAVIS TRUCK & EQUIPMENT P.O. BOX 33 CLIFTON, TX 76634 WASTE SYSTEMS EQUIPMENT P.O. BOX 55801 HOUSTON, TX 77255 LASSETTER LAFOUR (Picked up bid) BAYSHORE SUN PUBLISH DATES: JANUARY 14, 1996 JANUARY 21, 1996 RE T FOR CITY COUNCIL AGEND TEM Agenda Date Reque~ Februar 12 1996 Requested By: ~ Gillet Department: Public Works XXX Report Resolution Ordinance Exhibits: Bid Recap Sealed Bids #0669 - Reinforced Concrete Pipe SUMMARY & RECOMMENDATION Advertised, sealed bids for the annual supply of reinforced concrete pipe were opened and read on January 29, 1996. Bid requests were sent to six (6) vendors with four (4) returning bids. Low bid meeting specifications for vendors bidding all items for Section 1 - Reinforced Concrete Pipe was submitted by Concrete Pipe & Products Company. Using estimated yearly quantities, this section of the bid would be thirty-three thousand, one hundred, eighty-two dollars ($33,182.00). Low bid meeting specifications for vendors bidding all items for Sections 2 - RCP with Cut Outs & Section 3 - Inlet Saddles w/CI Grate was submitted by Jerry McKinley Concrete Pipe. Low bid on Section 4 - Grates was submitted by South Houston Concrete Pipe. Sections 2,3, & 4 are items of a similar nature. Using a single source would simplify ordering and the difference in price between Jerry McKinley Concrete Pipe and South Houston Concrete Pipe is only $92.00 on Section 4 - Grates. Using estimated yearly quantities the total cost of these sections of the bid would be $7,978.00. The above prices represent an overall decrease of $671.00 from the last bid of these items. Staff recommends award of the bid for Section 1 to Concrete Pipe & Products, lowest bidder submitting bids for all items. Award of the bid for Sections 2, 3, & 4 to Jerry McKinley Concrete Pipe. Adequate funds are budgeted in the Street Maintenance Division Operating Budget for 95/96 for these purchases. Action Required by Council: Award bid for Section 1 to Concrete Pipe & Products and for Sections 2,3,&4 to Jerry McKinley Concrete Pipe as recommended by Staff. Availability of Funds: XXX General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: 001-700-701-415 Funds Available: XX YES NO Approved for City Council Agenda Robert T. Herrera DATE City Manager ~_ .~ CITY OF LA PORTE INTEROFFICE MEMORANDUM FEBRUARY 1, 1996 TO: STEVE GILLETT, PUBLIC WORKS DIRECTOR 2 FROM: SUSAN KELLEY, PURCHASING AGENT SUBJ: SEALED BID #0669 - REINFORCED CONCRETE PIPE Advertised, sealed bids #0669 for reinforced concrete pipe were opened and read on January 29, 1996. Bid requests were mailed to six (6) vendors with four (4) returning bids. Copies of the bids are attached for your review. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify me. Attachment: Bid Tabulation Bidder's List Bid Copies • BID TABULATION -REINFORCED CONCRETE PIPE 1. REINFORCED CONCRETE PIPE A. 12" (500 FT) B. 15" (1000 FT) C. 18" (1000 FT) D. 24" (500 FT) E. 30" (100 FT) F. 36" (100 FT) G. 48" (100 FT) TOTAL SECTION 1 2. RCP WITH CUT OUTS A. 15" (20 EA) B. 18" (20 EA) C. 24" (20 EA) TOTAL SECTION 2 3. INLET SADDLES W/CI GRATE A. 15" (20 EA) B. 18" (20 EA) C. 24" (20 EA) TOTAL SECTION 3 4. GRATES $5.85 $6.59 $6.23 $5.64 $7.42 $7.20 $7.00 $6.36 $8.55 $8.44 $8.05 $7.26 $12.15 $12.32 $11.95 $10.63 $16.65 $17.96 $17.10 NO BID $23.85 $25.50 $24.60 NO BID $41.62 $42.50 NO BID NO BID $33,182.00 $33,691.00 $28,310.00 $21,755.00 $29.68 $40.90 $28.00 $25.44 $34.20 $55.28 $32.20 $29.04 $48.60 $78.40 $47.80 $42.52 $2,249.60 $3,491.60 $2,160.00 $1,940.00 $86.98 $145.09 $80.00 $78.30 $86.98 $151.09 $80.00 $78.30 $86.98 $163.09 $80.00 $78.30 $5,218.80 $9,185.40 $4,800.00 $4,698.00 A. CI 24" W/ FRAME (6 EA) $104.44 $95.00 $83.00 $95.00 B. CI 15" X 23" (20 EA) $42.00 $38.00 $37.00 $38.50 TOTAL SECTION 4 $1,466.64 $1,330.00 $1,238.00 $1,340.00 GRAND`TOTAL '' $42,Y17.04 $47;698.00 ' $36",508:00 $29,733:00 • BIDDER'S LIST SEALED BID #0669 - REINFORCED CONCRETE PIPE BAY CONCRETE PRODUCTS P.O. BOX 400 SANTA FE, TX 77510 GIFFORD HILL & CO. PIPE DIV. P.O. BOX 40444 HOUSTON, TX 77240 MOORS & MOORS LUMBER 530 SOUTH BROADWAY LA PORTS, TX 77571 CHAMBER OF COMMERCE P.O. BOX 996 LA PORTS, TX 77572-0996 CONCRETE PIPE & PRODUCTS P.O. BOX 16010 HOUSTON, TX 77222 JERRY McKINLEY CONCRETE PIPE 2918 ELYSIAN STREET HOUSTON, TX 77009 SOUTH HOUSTON CONCRETE PIPE P.O. BOX 101 SOUTH HOUSTON, TX 77587 BAYSHORE SUN PUBLISH DATES: JANUARY 14, 1996 JANUARY 21, 1996