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HomeMy WebLinkAbout1996-05-06 Special Called Regular Meeting~ ~ i • MINUTES OF THE SPECIAL CALLED REGULAR MEETING OF LA PORTS CITY COUNCIL MAY 6, 1996 1. CALL TO ORDER The meeting was called to order by Mayor Norman L. Malone at 6:00 P.M. Members of City Council Present: Mayor Norman L. Malone, Councilpersons Guy Sutherland, Bob Thrower, Bob McLaughlin, Alton Porter, Deotis Gay, Jack Maxwell and Jerry Clarke Members of Council Absent: Councilperson Mike Cooper Members of Citv Staff and Cit~Employees Present: City Manager Robert T. Herrera, City Attorney Knox Askins, City Secretary Sue Lenes, Assistant City Manager John Joerns, Director of Finance/ACM Jeff Litchfield, Director of Administrative Services Louis Rigby, Director of Planning Guy Rankin, Director of Parks and Recreation Stephen Ban, Police Chief Bobby Powell, Purchasing Agent Susan Kelley, Senior Services Superintendent Karen Beerman, and Senior Services Assistant Jovita Gonzalez Others Present: Rev. Alan Neel, representing the La Porte Ministerial Alliance, and several La Porte citizens 2. INVOCATION BY REV. ALAN NEEL -LIFE COMMUNITY CHURCH The invocation was delivered by Rev. Alan Neel pastor of Life Community Church in La Porte 3. CONSIDER APPROVING MINUTES OF PUBLIC HEARING AND REGULAR MEETING APRIL 22, 1996 Motion was made by Councilperson Thrower to approve the minutes of Apri122nd as presented. Second by Councilperson Clarke. The motion carried, 7 ayes, 0 nays and 1 abstain. Ayes: Councilpersons Sutherland, Thrower, McLaughlin, Gay, Maxwell, Clarke and Mayor Malone Nays: None Abstain: Councilperson Porter 4. PRESENTATION: EMPLOYEE OF THE QUARTER -JANUARY, FEBRUARY, AND MARCH Mayor Malone invited Director of Parks and Recreation Stephen Ban, Senior Services Superintendent Karen Beerman, and honoree Senior Services Assistant Jovita Gonzalez forward for the presentation of Employee of the quarter for January, February, and March of 1996. Ms. Gonzalez was presented a plaque for her dedicated services to the Senior Services DepaRment. • Minutes Special Called Regulaz Meeting La Porte City Council May 6, 1996, Page 2 5. PROCLAMATIONS: A. MARCH FOR JESUS DAY • Mayor Malone proclaimed May 25, 1996, as March for Jesus Day. Accepting the proclamation were Father Tom Rafferty, St. Mary's Catholic Church, Rev. Michael Bingham, Abundant Life Church, Dr. Bobbye Worsham, pastor of Second Baptist Church La Porte, Rev. David Cochran, La Porte Worship Center, and Linda Barley Organizer for the March for Jesus committee. Ms. Barley and the committee presented Mayor Malone with a golf shirt. 6. PETITIONS, REMONSTRANCES, COMMi7NICATIONS, AND CITIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCII. There were no requests to speak before Council. 7. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE DECLARING THE RESULTS OF THE ELECTION HELD IN THE CITY OF LA FORTE ON MAY 4, 1996 (Ord 96-2100) - K. Askins City Attorney read: ORDINANCE NO. 96-2100 - AN ORDINANCE DECLARING THE RESULTS OF THE ELECTION HELD IN THE CITY OF LA PORTS ON MAY 4, 1996, FOR THE ELECTION OF COUNCILPERSON-AT-LARGE--POSITION B; COUNCILPERSON DISTRICT 1; AND COUNCILPERSON, DISTRICT 6; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. City Attorney Knox Askins read the results of the Final Official Canvass of votes at the May 4, 1996, General Election. In the race for Councilperson-At-Large-Position B; Chazlie Young 181 votes, Alton E. Porter, 400 votes. In the race for District 1; Shelia Moore 63 votes, Guy Sutherland 160 votes. In the race for District 6; unopposed candidate E. G. "Jerry" Clarke, 56 votes. The Official Canvass indicated the winners of the 1996 General Election are Councilperson-At-Large-Position B, Alton E. Porter; Councilperson District 1, Guy Sutherland, and Councilperson District 6, E.G. "Jerry" Clarke. Motion was made by Councilperson Porter to accept the Official Canvas as presented by the City Attorney and approve Ordinance 96-2100 as read. Second by Councilperson Sutherland. The motion carried, 8 ayes, 0 nays. Ayes: Councilpersons Sutherland, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None Mayor Malone administered the Oath of Office to Councilperson-At-Large Position B, Alton E. Porter, Councilperson District 1, Guy Sutherland, and Councilperson District 6, E.G. "Jerry" Clarke. Mayor Malone congratulated the three winners of the election. He complimented all candidates for their courtesy to each other during the election process and on election night. • • Minutes Special Called Regular Meeting La Porte City Council May 6, 1996, Page 3 8. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE APPOINTING A MEMBER OF THE CITY COUNCII. TO SERVE AS MAYOR PRO-TEM FOR THE PERIOD MAY 6, 1996, THROUGH MAY 6, 1997 (96-2101) K. Askins City Attorney read: ORDINANCE NO. 96-2101 - AN ORDINANCE APPOINTING A MEMBER OF THE CITY COUNCIL TO SERVE AS MAYOR PRO-TEM OF THE CTTY OF LA PORTE, FOR THE PERIOD MAY 6, 1996, THROUGH MAY 6, 1997; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Gay to retain Councilperson Alton Porter as Mavor Pro-Tem for the 1996-97 election year and approve Ordinance 96-2101 appointing Alton Porter to serve in that position. Second by Councilperson Thrower. The motion carried, 8 ayes, 0 nays. Ayes: Councilpersons Sutherland, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 9. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE APPOINTING A HEALTH AUTHORITY AND AN ALTERNATE HEALTH AUTHORITY OF THE CTTY OF LA PORTE (Ord. 96-2102) - R. T. Herrera City Manager R. T. Herrera stated, "In the past the City of La Porte has been blessed with the services of P.J. Mock, Jr., M.D. to act as the Health Authority and Abdul R. Moosa, M.D., as the Alternate Health Authority of the City of La Porte. Both gentlemen have been invited to again participate and consider application by the City and Council to be named as the Health Authority and the Alternate Health Authority. Both doctors have agreed, if so appointed by the City Council, to serve in that capacity." City Attorney read: ORDINANCE 96-2102 - AN ORDINANCE APPOINTING A HEALTH AUTHORITY AND AN ALTERNATE HEALTH AUTHORITY OF THE CITY OF LA PORTE; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Council~erson Clarke to appoint P.J. Mock, Jr.. M.D. as Health Authority. Abdul R. Moosa, M.D. as Alternate Health Authority, and approve Ordinance 96-2102 naming both as the appointees. Second by Councilperson Maxwell. The motion carried, 8 ayes, 0 nays. Ayes: Councilpersons Sutherland, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None Mayor Malone administered the Oath of Office of Alternate Health Authority to Dr. Abdul R. Moosa. Dr. Moosa accepted his appointment and stated how grateful he is to be able to serve the City of La Porte in the capacity of Alternate Health Authority. Minutes Special Called Regulaz Meeting La Porte City Council May 6, 1996, Page 4 C~ 10. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTS AND THE ACCORD GROUP FOR COMPUTER CONSULTING SERVICES (Ord 96-2103) -1.7oerns Assistant City Manager John Joerns reviewed the summary and recommendation for the request and approval of a contract with the Accord Group for the development of a Management Information System Plan. Mr. Joerns answered question from Council and stated staff s recommendation for approval of a contract with the Accord Group for a total of $23,800.00 with funds to be taken from the General Contingency account. City Attorney read: ORDINANCE 96-2103 - AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTS AND THE ACCORD GROUP, FOR COMPUTER CONSULTING SERVICES; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Clarke to approve Ordinance 96-2103. Second by Councilperson Thrower. The motion carried, 8 ayes, 0 nays. Ayes: Councilpersons Sutherland, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 11. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE VACATING, ABANDONING AND CLOSING THE ALLEY IN BLOCK 687; TOWN OF LA PORTS (Ord. 96-2104) - G. Rankin Director of Planning Guy Rankin reviewed the summary and recommendation for the request from L. R. Pfeiffer to close, vacate, and abandon the 16' X 400' alley of Block 687 for the construction of an offsite employee parking lot and a lay down area for his business, Pfeiffer & Sons, Inc. City Attorney read: ORDINANCE 96-2104 - AN ORDINANCE VACATING, ABANDONING AND CLOSING THE ALLEY IN BLOCK 687, TOWN OF LA PORTS, HARRIS COUNTY, TEXAS; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Maxwell to approve Ordinance 96-2104. Second by Councilperson Gay. The motion carried, 8 ayes, 0 nays. Ayes: Councilpersons Sutherland, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None • Minutes Special Called Regular Meeting La Porte City Council May 6, 1996, Page 5 12. CONSIDER AWARDING A BID FOR ANNUAL LOT MOWING TO 7OY SENTELL LAWN MAINTENANCE - G. Rankin Director of Planning Guy Rankin reviewed the summary and recommendation for the request and approval of an annual mowing contract award to Joy Sentell Lawn Maintenance. Motion was made by Council~erson Sutherland approve the annual mowing contract be awarded to Joy Sentell Lawn Maintenance. Second by Councilperson Gay. The motion carried, 8 ayes, 0 nays. Ayes: Councilpersons Sutherland, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 13. ADMINISTRATIVE REPORTS City Manager Robert T. Herrera had no administrative reports but extended congratulation to Councilman Porter, Sutherland and Clarke. He stated, "We are looking forward to having the opportunity to continuing working with you in a stable work force". 14. COUNCIL ACTION Councilpersons Sutherland, Thrower, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone brought items to Council's attention. Councilperson Thrower introduced his Grand Niece to Council. 15. EXECUTIVE SESSION -PURSUANT TO PROVISION OF THE OPEN MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, AND 551.084, TEXAS GOVERNMENT CODE, - (CONSULTATION WITH ATTORNEY, DELIBERATION REGARDING REAL PROPERTY, DELIBERATIONREGARDINGPROSPECTIVE GIFT ORDONATION, PERSONNEL MATTERS, CONFERENCE WITH EMPLOYEES, DELIBERATION REGARDING SECURITY DEVICES, OR EXCLUDING A WITNESS DURING EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION) There were no items to be brought to an executive session 16. CONSIDERATION AND POSSIBLE ACTION ON TTEMS CONSIDERED IN EXECUTIVE SESSION There were no considerations for item 16. • Minutes Special Called Regular Meeting La Porte City Council May 6, 1996, Page 6 17. ADJOURNMENT There being no further business to be brought before Council the meeting was duly adjourned at 6:45 P.M. Respectfully submitted, <~ Sue Lenes, City Secretary Passed and Approved this the 20th day of May, 1996 ~~~~ No L. Malone, Mayor • • • • CITY OF LA PORTS EMPLOYEE OF THE QUARTER JANUARY/FEBRUARY/MARCH 1996 Jovita Gonzalez, has been selected as Employee of the Quarter for January/February/March, 1996. Jovita began her association with the City of La Porte in 1989, when she worked closely with and was supervised by the Senior Services staff, although she was paid by NCI. In January 1994, she was hired as a regular part-time employee, when the City of La Porte assumed all responsibility for the home delivered meals program. Jovita cares from the heart. While delivering meals to our seniors at home, she has been caught giving them a little something extra, that she made them. In July of 1994, Jovita was promoted to her current position as a Senior Services Assistant I. She goes about her work with a kind and cheerful word to the seniors and a positive and cooperative attitude toward other staff. She can be depended upon to not only perform her assigned job duties competently, but to be there helping out whenever extra assistance is needed. • • • Office of the Mayor r D~II ®~~F>iPlrtB ~ During the early years of challenge the citizens of our great nation were frequently united in observance of prayer, and today, as then, this nation finds itself in a time of uncertainty; and WHEREAS, divine help is needed more today than at arrytime in our country's history, for the preservation of our freedom, for the guidance of our public o,~cials, arul to guide our citizens in a more righteous, caring way of life; and WHEREAS, it is the duty of nations as well as mankind to confess our sins and transgressions and to recognize that we are blessed when we have Cod in our lives; and WHEREAS, the citizens of La Porte should join with others in the 1996 observance of 'March for Jesus'; and WHEREAS, we should all give thanks to the Almighty for blessings which he has bestowed upon our nation and our city. NOW, THEREFORE, I, NORMAN L. MALONE, MAYOR of the City of La Porte, do hereby proclaim Saturday, May 25, 1996 as MARCH FOR JESUS DAY in the City of La Pone, and urge all citizens to unite in observance of 'March for Jesus Day. " IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be a,~ixed hereto, this the 6th day of May, 1996. CITY OF LA PORTE %' i ~ ~ ~. Orman L. Malone, Mayor C~ • ~ rr ,' • • ORDINANCE NO . 9 6- 2100 AN ORDINANCE DECLARING THE RESIILTS OF THE ELECTION HELD IN THE CITY OF LA FORTE ON MAY 4, 1996, FOR THE ELECTION OF COIINCILPERSON-AT- LARGE--POSITION B; COIINCILPERSON DISTRICT 1; AND COIINCILPERSON, DISTRICT 6; FINDING COMPLIANCE. WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DAT~ HEREOF. WHEREAS, there was held in the City of La Porte on the 4th day of May, 1996, an election for the purpose of electing Councilperson- at-Large--Position B; Councilperson -- District 1; and Councilperson -- District 6; all in accordance with Section 8.10 of the Home Rule Charter of the City of La Porte; and WHEREAS, there were cast at said election for the following listed persons the number of votes opposite their respective names: COIINCILPERSON AT LARGE--POSITION B Charlie Young ~.gl Alton Porter 400 COIINCILPERSON -- DISTRICT 1 Shelia Moore 63 160 Guy Sutherland COIINCILPERSON -- DISTRICT 6 E.G. (Jerry) Clarke 56 as shown in the official election returns heretofore delivered by the Election Judge and officials to the Mayor and City Council of the City of La Porte and submitted to the City Council. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA FORTE: Section 1. That said election was duly called and notice thereof given in accordance with law; that said election was held in the manner required by law; that due returns of said election have been made by the proper officers; that said returns have been canvassed by the City Council of the City of La Porte; that said election has resulted in the election of the following named persons, to-wit: .+ , ~ f • • ti ORDINANCE NO. 96- 2100 PAGE 2 COIINCILPERSON AT LARGE--POSITION B Alton Porter COUNCILPERSON -- DISTRICT 1 Guy Sutherland COIINCILPERSON -- DISTRICT 6 E.G. (Jerry) Clarke Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council°-was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 6th day of May, 1996,. CI OF LA PORT B ~- an L. Ma one, Mayor ATTEST: Sue Lenes City Secretary i ;. i:' APPROVED: ~ ~ ~~ ~~ Knox W. Askins City Attorney ~~ T • • t ORDINANCE NO. 96- 2101 AN ORDINANCE APPOINTING A MEMBER OF THE CITY COIINCIL TO SERVE AS MAYOR PRO-TEM OF THE CITY OF LA PORTE, FOR THE PERIOD MAY 6, 1996, THROIIGH MAY 6, 1997; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council of the City of La Porte hereby appoints Alton Porter to serve as Mayor Pro-Tem of the City of La Porte, for the period May 6, 1996, through May 6, 1997, or until his successor shall have been duly appointed and qualified. Section 2. The Mayor Pro-Tem shall serve in such office during said term, during the absence or incapacity of the Mayor and shall do all things, perform all duties, and in fact have all the powers and duties of the Mayor of the City of La Porte during such absence or incapacity of the Mayor. Section 3. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 4. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. °~ 6 • i ., ORDINANCE NO. 96- 2101 PAGE 2 PASSED AND APPROVED, this 6th day of May, 1996. CITY OF LA PORTE By : oL~ N rman Ma o , Mayor ATTEST: Sue Leases, City Secretary APPR VED: j' _ G~l/• Knox W. Askins, City Attorney • Y -.f ~ • i. ORDINANCE NO. 96- 2102 AN ORDINANCE APPOINTING A HEALTH AOTHORITY AND AN ALTERNATE HEALTH AIITHORITY OF THE CITY OF LA PORTE; CONTAINING A REPEALING CLAIISE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council of the City of La Porte hereby appoints P.J. Mock. Jr., M.D., as Health Authority of the City of La Porte. The appointee shall serve for a period ending May 30, 1998, or until his successor shall have been duly appointed and qualified. Section 2. The City Council of the City of La Porte hereby appoints Abdul R. Moosa, M.D., as Alternate Health Authority of the City of La Porte. The appointee shall serve for a period ending May 30, 1998, or until his successor shall have been duly appointed and qualified. Section 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of conflict only. Section 4. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. 1 ~ ~ ORDINANCE NO. 96- 2102 • PAGE 2 Section 5. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 6th day of May, 1996. CITY OF LA PORTE By : /1~ an L. Ma ne Mayor ATTEST: Sue Lenes City Secretary APP V D G Knox W. Askins City Attorney • • REO~T FOR CITY COUNCIL AGEM Agenda Date Requeste Requested By: John _ Assistant City Manager Department: Administration `' an MIS Steering Committee Resolution xxx Ordinance Attachments: Contract SUMMARY & RECOMMENDATION In 1988, the City contracted with the Accord Group, a Data Processing Consultant, to prepare a Management Information Services Plan. The plan was then used as a road map for the steps that the City took to bring the City into its current computer environment. All viable aspects of the plan have either been implemented or are no longer feasible. Some of the major accomplishments that were fostered by the "Management Plan" are: ^ Established MIS Steering Committee ^ Recommendations on Staffing ^ RFP and selection of vendor for Maintenance of Data General ^ Removed office functions from Data General and placed in a PC environment ^ RFP and selection of new Police System hardware and software. ^ Removal of Tax System from Data General ^ Hardware enhancements to improve performance and longevity of Data General System (this system has served us for 14+ years) ^ RFP and Selection of vendor to provide hardware and software for the following: General Ledger Payroll/Personnel Purchasing/Payables Tax Code Enforcement Work Order Management Utility Billing (and miscellaneous others) The computer environment has changed drastically over the lash eight years with the last yeaz seeing significant changes in the types of hazdwaze and softwaze that aze available. The City with recent awazd of a contract to HTE has taken advantage of those advancements for our mainframe environment. Although this contract will provide for "basic" integration and connection of our PCs in City Hall, it is n~ HTE's responsibility to determine future needs and options for our PC environment. Additionally, the City needs to examine design options for a Wide Area Network (WAN) (networking our various city buildings). Because of the rapid changes that have occurred recently, we believe we need the expertise of a computer specialist to help us prepare a plan for the next five years. ~ ~ The MIS Steering Committee has recommended that the City pursue another MIS Management Plan and has solicited a proposal from the Accord Group that will meet this purpose. The proposal includes the determination of our current and future needs; the design and selection of a Wide Area Network (WAN); development of an installation plan for the WAN; and a review of two of our small but important operations (Parks and Recreation softwaze and Fleet Management softwaze). The proposed costs for this review is $19,800 plus travel costs, which are estimated at $4,000, for a total of $23,800. This project was not budgeted for the current fiscal year. We are requesting that it be approved at this time, using budgeted contingency funds in order to have standazds and objectives established and develop a plan of our computer needs prior to submission of the budget for next fiscal yeaz. Action Required by Council: Approval or other action of a contract with the Accord Group for the development of a Management Information System Plan at a not to exceed cost of $19,800 and out of pocket expenses of $4,000 for a total of $23,800. Funds to be taken from the General Contingency account. Availability of Funds: xx General Fund Capital Improvement , Other (None required) Water/Wastewater General Revenue Sharing Account Number: 001-601-607-900 Annroved for City Council Agenda Funds Available: YES City • ORDINANCE NO. 96- 2103 • AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTS AND THS ACCORD GROIIP, FOR COMPIITSR CONSULTING SERVICES; HARING VARIOIIS FINDINGS AND PROVISIONS RELATING TO THS SIIBJECT; FINDING COMPLIANCE WITH THS OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement or other undertaking described in the title of this ordinance, in substantially the form as shown in the documents which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City of all such documents. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be in effect from and after its passage and approval. PASSED and APPROVED this the 6th day of May, 1996. City of La Port B Norman Malone, Mayor AT T: City Secretary AP VED: ~l/~ City Attorney • • CcoR ~+ d Professionals Serving Management GR ~~~ in One Accord Apri129,1996 Mr. Jeff Litchfield Assistant City Manager City of La Porte P.O. Box 1115 La Porte, Texas 78572-1115 Dear Jeff: Thank you for the opportunity to propose professional assistance to the City of La Porte in wide azea network and system planning. The purpose of our assistance will include preparing a plan for establishing a wide azea network (WAN), developing a conversion plan to the "Windows" environment, and planning for two (2) systems (fleet maintenance and pazks & recreation). Task 1: Determine Needs Our consultant will visit with the City's information systems staff and you to further define network needs. Included within this task will be discussions concerning such issues as: Novell NetWaze versus Microsoft NT -- plus industry trends Network "Tools" Use of Lease Lines, Fiber Optics, FrameRelay, Tl, etc. to connect remote locations. Discussions will be held with the MIS Steering Committee and management concerning the conversion from the Word Perfect and associated products environment to the new standazd of Microsoft Office, implementation of a WAN, and support /maintenance issues associated with the WAN. Professional Hours: 32 Task 2: Network Design Once the issues and needs have been determined, our consultant will design the network (probably a Wide Area Network consisting of multiple LAN's). The City's existing schematics will be utilized. It will contain network "topology", proposed location of "servers" and PC's, recommended operating system methodology, and PC standards (hazdwaze and softwaze). Professional Hours: 40 2600 Avenue K, Suite 205 • Plano, Texas 75074. (214) 578-0046 f • City of I.a Porte Page Z Task 3: Review of Network Design The network design will be reviewed with the City. A workshop will be conducted with your staff and the MIS Steering Committee to discuss the design and identify any changes. The changes will be made and the design will be used to develop the "Network Plan". Professional Hours: 24 Task 4: Develop Network Plan During this task, our consultants will develop a network (communications) plan for the City. This Plan will make specific recommendations concerning: ^ Any conversion issues (i.e. from one word processing system to another) ^ E-Mail and scheduling products ^ InterNet Access and Security ^ DOS to Windows conversion ^ Estimated costs ^ Server configurations based upon current technology (and recommendations for the future -- based upon technology trends) ^ Support issues (network and product) ^ Use of lease lines, fiber optics, FrameRelay, Tl, ISDN, etc. for connectivity of "all appropriate" City users. Once the Plan is developed, a "Rough" draft will be presented and discussed with the MIS Steering Committee and City Management. Identified changes will be made prior to the Plan being fmalized. Professional Hours: 56 Task 5: Planning for Two New Systems: Parks & Recreation and Fleet Maintenance During Task 5, our consultants will meet with the representitives of both areas. Discussions will be conducted to determine information system needs and various product availability. A brief action plan will be developed. The "Plan" will contain a statement of needs, potential systems, and estimated costs for acquisition and implementation. The "Plan" will be presented to the MIS Steering Committee during the same workshop contained within Task 4. Professional Hours: 30 C] City of La Porte Page 3 Task 6: Present Plans to City Council • Once the recommendations and Plans are finalized and accepted by you, the MIS Steering Committee, and City Management, The ACCORD GROUP will present the recommendations to the City Council. Included will be a review of the completed tasks, recommendations, and estimated costs. Pro[essional Hours: 16 Task 7: Selection of Network and Training Vendor(s) or New Systems (Optional) Our consultant will assist the City in selecting a vendor to implement the network design and conduct any associated training and/or to provide any new systems. Vendor experience and reliability will be emphasized. Once the vendor(s) is selected our consultants will assist in negotiating a contract for implementation of the network(s). Price, payment terms, training hours, and implementation assistance will be issues that should be resolved. The goal of this assistance will be a contract that is fair to all parties, but allows the City to be in control of the implementation. Estimated Professional Hours: To be determined at the end of Task 6 (Optional) Implementation Assistance & Management. If requested our Consultant will be prepared to assist with managing and monitoring the network(s) installation. This assistance would consist of assisting with developing the implementation plan, conducting progress status meetings, and assisting with resolving any issues that might develop. This assistance would be determined at the end of Task 7. Total professional fees for tasks 1 - 6 will be: $19,800 (198 hours). Out of pocket expenses will not exceed twenty (20%) percent of professional fees. Exceptions for the professional hours and expenses will be the actual cost for any site visits to review a particular vendor's installation. Please note that the primary consultant would be Chester Helt. I would be attending the key workshops, conducting the two (2) systems' planning, and participating in the Council presentation. If anything was to materially affect the amount of professional assistance, it would be discussed with the City prior to any additional expenditures. Jeff, please review this proposal for the type and amount of assistance -- if needed I can discuss wEth you and make any modifications. If you have any questions please call me at (214) 578-0046. Resumes for Chester and myself are included. Again, thank you for this opportunity. Cordially , Ramond W. (Chip) Collins Principal Attachment • • REQ~T FOR CITY COUNCIL AGENDA~EM Agenda Date Requested: Ma 6 1996 Requested By: Guy Rankin Department: Planning X Report Resolution X Ordinance Exhibits: 1. Ordinance 2. Block Map SUMMARY & RECOMMENDATION L.R. Pfeiffer has petitioned the City of La Porte to close, vacate, and abandon the 16' x 400' alley of Block 687; Town of La Porte (see attached Block Map). This block is bounded by N. 15th Street to the west, Polk Street to the south, N. 14th Street to the east, and W. Adams Street to the north. The closure will allow for construction of an offsite employee parking lot and a lay down area for his business, Pfeiffer & Son, Inc. A Special Conditional Use (SCU) Permit was granted. by City Council to allow construction of the parking lot, however, successful closure of this alley was a condition of the SCU Permit. If this closing is granted, Pfeiffer and Son, Inc. may obtain a permit for construction of the parking lot. Staff has received no objection to the closure from franchised utility companies nor does the City have future plans to utilize the alley. The fee for closure was calculated per guidelines established in the Code of Ordinances, Section 21-28, and is S 1400. The applicant has agreed to this value and has deposited the funds with the City. Staff recommends approval of this closure. Action Required by Council: Consider approval of an ordinance to close the alley of Block 687; Town of La Porte. Availability of Funds: N/A General Fund Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number: Funds Available: YES NO Approved for Gity Council Agenda City Manager f a a ~ • ORDINANCE NO. 96- 2104 AN ORDINANCE VACATING, ABANDONING AND CLOSING TH8 ALLEY IN BLOCK 687, TOWN OF LA FORTE, HARRIS COIINTY, TEBAB; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the City Council of the City of La Porte has been requested by record owner of all of the property abutting the hereinafter described alley in Block 687, Town of La Porte, Harris County, Texas, to vacate, abandon, and permanently close the alley in Block 687, Town of La Porte, Harris County, Texas; and WHEREAS, the City Council of the City of La Porte has determined and does hereby find, determine and declare that the hereinafter described alley in Block 687, Town of La Porte, Harris County, Texas, is not suitable, needed, or beneficial to the public as a public road, street and alley, and the closing of the hereinafter described the alley in Block 687, Town of La Porte, Harris County, Texas, is for the protection of the public and for the public interest and benefit, and that the hereinafter described alley in Block 687, Town of La Porte, Harris County, Texas, should be vacated, abandoned, and permanently closed. BE IT ORDAINED BY THE CITY COIINCIL OF THE CITY OF LA FORTE: Section 1. Under and by virtue of the power granted to the City of La Porte under its Home Rule Charter and Chapter 253, Section 253.001, Texas Local Government Code, the hereinafter described alley in Block 687, Town of La Porte, Harris County, Texas, is hereby permanently vacated, abandoned and closed by the City of La Porte, to-wit: Being the alley in Block Six Hundred Eighty-seven (687), Town of La Porte, Harris County, Texas, as shown on the map attached hereto as Exhibit "A". .. ~ • ORDINANCE NO. 9 6- 2104 PAGE 2 Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice. of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time .required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times- during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 6th day of May, 1996. CI Y OF LA PORTE By: n al ne, ayor ATTEST: Sue Lenes, City Secr~ary AP V D: ~i -;~ ox W. Asking, City Attorney • 0 e g UV~~~ ~®~~-U~ Q ~®~ If~a ®o VU a 125 N I N _- 1825 N 32 N _ 2 I 3i = = 3 PROPOSED L EY 30 L A TO ®E CLOSED 29 = 5 2~ _ 6 27 7 = 26 ~ - 25 9 24 10 = 23 ', I 22 ', " 12 21 =, 13 20 14 = 19 = 15 = I~ ~, 16 N 125 ~ 17 N N t25 l'/U~~~ U ®l~~ Q ~®a ~e®o VUo ~o~a~o ~~8~ 1~ • • REQ~T FOR CITY COUNCIL AGENDA~EM Agenda Date Requested: May 6, 1996 Requested By: Guy Rankin ~-~ Department: Planning X Report Resolution Ordinance Exhibits: 1. Purchasing Department Memorandum 2. Bid Tabulation 3. Bidder's List SUMMARY & RECOMMENDATION Summary Advertised, sealed bids #0677 -annual mowing contract were opened and read on April 22, 1996. Bid requests were mailed to ten (10) vendors with one (1) returning a bid. The only bid was submitted by Joy Sentell Lawn Maintenance. Mrs. Sentell and her husband Jim, have held the mowing contract previously. Their work has always been satisfactory and reasonably priced when compared to other contractors. Mrs. Sentell has always completed her work in a timely manner. Although Mrs. Sentell was the only bidder, staff feels the price quoted is competitive as compared to previous years. Recommendation Staff recommends the contract be awarded to Joy Sentell Lawn Maintenance. Action Required by Council: Consider approving an annual mowing contract with Joy Sentell Lawn Maintenance. Availability of Funds: X General Fund Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number: 001-900-902-507 Funds Available: X YES NO Approved for City Council Agenda `t'2~.~ Hobert I . Herrera City Manager • ~~ iV CITY OF LA PORTE INTEROFFICE MEMORANDUM ~'~~ APRIL 22, 1996 TO: GUY RANKIN, DIRECTOR OF PLANNING CYNTHIA ALEXAN~D.ER, ASSISTANT FINANCE DIRECTOR FROM: SUSAN KELLEY; PURCHASING AGENT SUBJ: SEALED BID #0677 - ANNUAL MOWING CONTRACT Advertised, sealed bid #0677 - annual mowing contract was opened and read on April 22, 1996. Bid requests were mailed to ten (10) vendors with one (1) returning a bid. The only bid was submitted by Joy Sentell Lawn Maintenance. A copy of the bid is attached for your review. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify me. Attachment: Bid Tabulation Bid Copy Bidder's List • BID TABULATION -LOT MOWING DESCRIPTION JOY SENTELL LAWN MAINT SECTION I -LOT MOWING 1. Mow 25' x 125' lot w/brush hog only $10.00 2. Each addt'I 25' x 125' lot up to max of 32 lots $8.00 3. Mow undivided acreage w/brush hog only $50.00 (Price per acre) 4. Mow residential homesite w/riding lawnmower $85.00 and/or handmower. Lot not to exceed 10,000 sq. ft. Fence removal 8~ return included SECTION II -ALLEY MOWING 1. Mow alley 400' x 16' w/brush hog only $22.50 2. Mow T-alley 525' x 16' w/brush hog only $27.50 3. Mow alley 400'x16' w/brush hog &handmower $45.00 4. Mow T-alley 525'x16' w/brush hog &handmower $55.00 OPTION 1. Rate per box for weedeating around meter boxes $10.00 during peak growing season, if City employees are unable. ~ ~ BIDDER'S LIST SEALED BID #0677 - ANNUAL MOWING CONTRACT BAKER TRACTOR SERVICE 2305 GENOA RED BLUFF PASADENA, TX 77505 WILBUR COLLINS 406 DREAMLAND AVE. CROSBY, TX 77532 HOLLOWAY'S LAWN MAINTENANCE 710 S. SECOND STREET LA PORTE, TX 77571 BLACKWELL TRACTOR SERVICE 10427 NORTH L LA PORTE, TX 77571 B & S TRACTOR SERVICE 3002 VILLAGE LANE DEER PARK, TX 77536 CUT AND TRIM LANDSCAPE 945 MEEK ROAD HUMBLE, TX 77338 CHAMBER OF COMMERCE P.O. BOX 996 LA PORTE, TX 77572-0996 MASTERPIECE LAWN CARE 1418 MINDEN DEER PARK, TX 77536 D & L MOWING 3313 HAYS PASADENA, TX 77503 SENTELL LAWN MOWING P.O. BOX 1183 LA PORTE, TX 77572 CAJUN TRACTOR SERVICES 3859 W. REDBUD DR. LA PORTE, TX 77571 BAYSHORE SUN PUBLISH DATES: APRIL 7, 1996 APRIL 14, 1996