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Home My WebLink About1997-02-24 Regular Meeting of City Council . . -" -- . . MINUTES OF THE REGULAR MEETING OF LA PORTE CITY COUNCIL FEBRUARY 24, 1997 Prior to calling the meeting Mayor Malone asked Shane Whitmore and Councilman Guy Sutherland to come forward. Mayor Malone stated "Shane is working on his merit badge in Citizenship in the Community and is a Boy Scout with Troop 514 and Den Chief for Cub Scout Troop 520". Councilman Sutherland presented Shane with the City of La Porte Lapel Pin. 1. CALL TO ORDER The meeting was called to order by Mayor Malone at 6:00 p.m. Members of City Council Present: Mayor Norman Malone, Councilpersons Guy Sutherland, Mike Cooper, Bob McLaughlin, Deotis Gay, Jack Maxwell and Jerry Clarke Members of City Council Absent: Councilperson Alton Porter Members of City Executive Staff and City Employees Present: City Manager Robert T. Herrera, City Attorney Knox Askins, City Secretary Sue Lenes, Assistant City Manager John Joerns, Director of Finance/ACM Jeff Litchfield, Director of Administrative Services Louis Rigby, Director of Planning Guy Rankin, Director of Public Works Steve Gillett, Police Chief Bobby Powell, Municipal Judge J .B. Williamson, Director of Parks and Recreation Stephen Barr, City Engineer Dough Knuepper, City Manager's Secretary Carol Buttler, Assistant City Secretary Rbonda Yockov, Assistant Public Works Director Buddy Jacobs, Equipment Services Superintendent Lee Allen, Equipment Services Supervisor Isabel Salinas, Senior Parks Maintenance Worker Jon Klingen. Other Present: La Porte Independent School District representatives Board of Trustees Cleo Davison, Dr. Barney Des Executive Director of Personnel, Mary McDermott-Jackson Lomax Junior High School Principal, Charles Wilder College Park Elementary Assistant Principal, Beth Rickert Director of Communications, Red Cross representatives Meta Walter and Rbonda Guinn and several La Porte Citizens 2. INVOCATION BY REV. BEATRICE CHUN - CHRIST LUTHERAN CHURCH Rev. Beatrice Chun, pastor of the Christ Lutheran Church, delivered the invocation. 3. CONSIDER APPROVING MINUTES OF REGULAR MEETING FEBRUARY 10, 1997 Motion was made by Council person Maxwell to approve the minutes of February 10. 1997. as presented. Seconded by Council person Clarke. The motion carried, 7 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Gay, Maxwell, Clarke and Mayor Malone Nays: None 4. PRESENTATION: . . Minutes Regular Meeting La Porte City Council February 24, 1997, Page 2 A. RETIREE RECOGNITION - JOHN PROMISE Mayor Malone read a dossier of Mr. Promise's employment with the City. City Manager Robert T. Herrera and Director of Public Works Steve Gillett presented Mr. Promise with watch from the City of La Porte and congratulated him on his decision to retire. Mr. Promise thanked the Mayor, Steve Gillette and the City of La Porte employees for a wonderful 14 years of employment. B. EMPLOYEE OF THE QUARTER - OCTOBER, NOVEMBER, DECEMBER 1996 Mayor Malone recognized Jon Klingen, Sr. Parks Maintenance Worker, as the "Employee of the Quarter" for the months of October, November, and December 1996, and read Mr. Klingen's dossier. The Director of Parks and Recreation Stephen Barr presented Mr. Klingen with a plaque. Mr. Klingen thanked the City for the plaque and stated, "It has been a pleasure to work for the City of La Porte" . 5. PROCLAMATIONS: A. AMERICAN RED CROSS MONTH - META WALTERS AND RHONDA GUINN Mayor Malone proclaimed the month of March as the American Red Cross month and presented a proclamation to Meta Walters and Rbonda Guinn. B. PUBLIC SCHOOL WEEK Mayor Malone proclaimed the week of March 2 through 8 as Texas Public Schools Week and presented a proclamation to Cleo Davison, Dr. Barney IIes, Mary McDermott-Jackson, Charles Wilder, and Beth Rickert. Ms. Beth Rickert thanked the City for its support. C. POISON PREVENTION WEEK Mayor Malone proclaimed the week of March 16 through 22 as Poison Prevention Week. A representative from the Poison Control Center was unavailable to accept the proclamation. 6. PETlTIONS, REMONSTRANCES, COMMUNICATIONS, AND CmZENS AND TAX PAYERS WISlDNG TO ADDRESS COUNCIL Spero Pomonis, 218 Bay Colony Circle, La Porte, addressed Council regarding the Board of Adjustment meeting scheduled for Thursday February 27, 1997. Mr. Pomonis asked the City Council to attend the scheduled meeting because he feels the zoning ordinances of the City of La Porte have been violated. . e Minutes Regular Meeting La Porte City Council February 24, 1997, Page 3 7. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE APPOINTING AND RECONFIRMING THE APPOINTMENT OF A MUNICIPAL JUDGE AND ALTERNATE MUNICIPAL JUDGES OF THE CITY OF LA PORTE MUNICIPAL COURT (Ord. 97-2163) - R. T. Herrera City Manager Robert T. Herrera stated "In the last City Council meeting Judge J. B. Williamson met with Mayor Malone and City Council, and as a result of that meeting, an action item has been presented on this agenda tonight". Municipal Court Judge J. B. Williamson addressed Council regarding Ordinance 97-2163 appointing a Municipal Judge, Alternate Municipal Judge and the City of Deer Park's Judge Thomas G. Richey as the Visiting Judge for the City of La Porte. Judge Williamson introduced Denise C. Mitrano to the City Council. City Attorney read: AN ORDINANCE APPOINTING AND RECONFIRMING THE APPOINTMENT OF A MUNICIPAL JUDGE AND ALTERNATE MUNICIPAL JUDGES OF THE CITY OF LA PORTE MUNICIPAL COURT; PROVIDING A SEVERABILITY CLAUSE; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Council person Maxwell to approve Ordinance 97-2163 as read by the City Attorney. Seconded by Councilperson Clarke. The motion carried, 7 ayes and 0 nays. Ayes: Council persons Sutherland, Cooper, McLaughlin, Gay, Maxwell, Clarke and Mayor Malone Nays: None Municipal Judge J. B. Williams administered the Oath of Office to the new City of La Porte's Alternate Municipal Judge Denise C. Mitrano. 8. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT FOR ADVANCED FUNDING BETWEEN THE CITY OF LA PORTE AND TIlE TEXAS DEPARTMENT OF TRANSPORTATION FOR INSTALLATION OF UTILITY CASING AND CARRIER PIPE AT IDGHWAY 1461STATE IDGHWAY 225 INTERCHANGE (Ord. 97-2164) - G. Rankin City Engineer Doug Knuepper reviewed the summary and recommendation to approve Ordinance 97-2164 to authorize the City Manager to execute an Interlocal Agreement for advanced funding with the Texas Department of Transportation. e . Minutes Regular Meeting La Porte City Council February 24, 1997, Page 4 City Attorney read: AN ORDINANCE APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT FOR ADVANCED FUNDING BETWEEN THE CITY OF La PORTE AND THE TEXAS DEPARTMENT OF TRANSPORTATION, FOR THE INSTALLATION OF CASSINGS, A WATER LINE, AND A SEWER LINE CROSSING STATE HIGHWAY 146 AT THE NORTHERN LIMITS OF THE STATE HIGHWAY 146/STATE HIGHWAY 225 INTERCHANGE, BY WILLIAMS BROTHERS CONSTRUCTION; APPROPRIATING A TOTAL OF $67,763.14 TO FUND SAID AGREEMENT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Cooper to approve Ordinance 97-2164 as read by the City Attorney. Seconded by Councilperson Gay. The motion carried, 7 ayes and 0 nays. Ayes: Council persons Sutherland, Cooper, McLaughlin, Gay, Maxwell, Clarke and Mayor Malone Nays: None 9. CONSIDER AWARDING A BID FOR FURNISlDNG OF SIGN MATERIALS SECTION 1 TO UNIVERSAL DIE cur; SECTION n TO CUSTOM PRODUCTS AND AWARD A CONTINGENCY CONTRACT TO VULCAN SIGN FOR SECTION I & n - S. Gillett Director of Public Works Steve Gillett reviewed the summary and recommendation to Award Section I bid to Universal Die Cut and Section n to Custom Products. Also, to award a contingency contract to Vulcan Sign for Sections I and n in the event the low bidders cannot respond. Motion was made by Council person McLaughlin to a.vprove the bids as presented. Seconded by Councilperson Gay. The motion carried, 7 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Gay, Maxwell, Clarke and Mayor Malone Nays: None 10. ADMINISTRATIVE REPORTS City Manager Robert T. Herrera stated "The contractor completed the demolition of buildings at the Seabreeze Park site". He suggested that Council should go by and see the park, which the citizens of La Porte will be enjoying in the future. . e Minutes Regular Meeting La Porte City Council February 24, 1997, Page 5 11. COUNCIL ACTION Council persons Sutherland, Cooper, McLaughlin~ Gay, Maxwell and Mayor Malone brought items to Council's attention. 12. EXECUTIVE SESSION - PURSUANT TO PROVISION OF THE OPEN MEETINGS LAW, CHAFfER 551.071 THROUGH 551.076, AND 551.084, TEXAS GOVERNMENT CODE, - (CONSULTATION WITH ATTORNEY, DELIBERATION REGARDING REAL PROPERTY, DELmERATION REGARDING PROSPECTIVE GIFr OR DONATION, PERSONNEL MATTERS, CONFERENCE WITH EMPWYEES, DELmERATION REGARDING SECURITY DEVICES, OR EXCLUDING A WITNESS DURING EXAMINATION OF ANOTIIER WITNESS IN AN INVESTIGATION) There were no items to be taken to executive session. 13. CONSIDERATION AND POSSmLE ACTION ON ITEMS CONSIDERED IN EXECUTIVE SESSION There were no considerations for this item. 14. ADJOURNMENT There being no further business to come before Council, the meeting was duly adjourned at 6:48 p.m. Respectfully submitted, ~;I ~JuJ Rbonda L. Yockov, Assistant City Secretary Passed and Approved on this 24th Day of March, 1997 I/tfYmth-//lt /c.-- Norman L. Malone, Mayor e . . . Memorandum February 5, 1997 TO: Sue Lenes, City Secretary ,I ~ ~n~ Kimberly Meismer, Human Resources Manage~ y Retiree Recognition at City Council Meeting FROM: SUBJECT: Please place ~e following on the City Council Agenda for February 24, 1997. Retiree Recognition John Promise (J.P.), Mechanic Assistant - Public Works Department Background: J.P. began his employment with the City of La Porte on March 22, 1982 at a Temporary Night Watchman. On October 26, 1982, he was hired as a full time Operator I in the Public Works Department. He retired on January 31, 1997 as a Mechanic Assistant. He served the City of La Porte Public Works Department as a full time employee for 14 years and 10 months. We would like to commend J.P. for his loyalty to the City of La Porte and the Public Works Department. Congratulations, J.P.I e . Memorandum From: Sue Lones, City 8e=IaIy j ~ , ,../ Kimberly Meismer. HwnanResoun:es Manager 1\~ Februmy 7, 1997 Employee of the Quarter To: Date: Re: Please place the following on the City Council Agenda for February 24, 1997. Jon K1ingen, Sr. Parks Maintenance Worker, was chosen as Employee of the Quarter for October, November and December of 1996. His supervisor, George Turany, nominated Jon. ~ states, "Over the past four and a half years Jon has taken on increased responsibility within "" .., Maintenance Division. He intemcts with the public on a daily basis and is always positive <<~" , , , :Pfpach. Jon is always ready to actively participate in special events and volunteers his time _L.,..,.,.; !~ll Jon is considered an outstanding employee." Congratulations, Jonl lllWdWtl~.X tlM4Nl#~ p: l~llllilllMY ... l'lil<<::~Wl lllmllllllK l< '.:l ,:},<<y::,:<,K'l4l' 1!~~li1illllll!l!l~f I;:. ',<:.;,,;;:., ll."m;;- :K ,.. ~ ~iUU~~~ jlllllllll$,. ,.Ii j::llifp::lPl\+ '~~~~~~~i~~~h~t*~?'~1 "':"~':~-:-:"-:~"'~~r-:$t-:~~::. ~ ".:-:;: 1 . . e e . e _ City of La Porte Municipal Court 913 South 8th Street P.O. Box 1115 La Porte, Texas · 77572-1115 (713) 471-4683 Judge J. B. Williamson February 17, 1997 Honorable Mayor and City Council City of La Porte City Hall La Porte, Texas RE: Municipal Court Judges Ordinance Gentlemen: As requested, I am enclosing a proposed form of ordinance appointing Denise C. Mitrano as an Alternate Judge of the Municipal City of La Porte as well as reaffirming appointments for Thomas G. Richey and myself. Form and content of the proposed ordinance were generated and approved by the City Attorney's office. Sincerely, J. ~amson Municipal Judge City of La Porte, " Texas JBW: cwd e e ORDINANCB NO. 97- 2163 AN ORDINANCB APPOINTING AND RBCOlfJ'IRHING THB APPOINTMBNT OJ' A MUNICIPAL JUDGB AND ALTBRNATB MUNICIPAL JUDGBS OJ' THB CITY OF LA PORTB MUNICIPAL COURT; PROVIDING A SEVBRABILITY CLAUSB; CONTAINING A RBPEALING CLAUSB; FINDING COKPLIANCB WITH THB OPBN MBBTINGS LAW; AND PROVIDING AN BFFBCTIVB DATB HBRBOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: section 1. The City Council of the City of La Porte hereby ratifies and confirms its previous appointment of James B. Williamson as Judge of the Municipal Court. section 2. The City Council of the City of La Porte hereby ratifies and confirms its previous appointment of Thomas G. Richey as Alternate Judge of the Municipal Court. section 3. The City Council of the City of La Porte hereby appoints Denise C. Mi trano as Al ternate Judge of the Municipal Court. section 4. All of the above appointees shall serve at the pleasure of City Council, and shall receive compensation as may be fixed by City Council. section 5. If any section, sentence, phrase, clause or any part of any section, sentence, phrase, or clause, of this ordinance shall, for any reasons, be held invalid, such invalidity shall not affect the remaining portions of this ordinance, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase or clause, or part thereof, may be declared invalid. section 6. All ordinances or parts of ordinances in conflict herewith are repealed to the extent of such conflict only. e e ORDINANCE NO. 97- 2163 PAGE 2 section 7. The City council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the city Hall of the ci ty for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the con~ents and posting thereof. section 8. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 24th day of March, 1997. By: ATTEST: ~ ~ Sue Lenes, C ty Secretary APP~ u/ . Knox W. Askins, City Attorney . e OATH OF OFFICE I, Denise C. Mitrano , do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Alternate Judqe of the MuniciDal Court , of the City of La Porte, state of Texas, and will to the best of my ability to preserve, protect and defend the constitution and laws of the united states and of this state and the Charter and ordinances of this City; and I furthermore solemnly swear (or affirm) that I have not directly or indirectly paid, offered, or promised to contribute any money, or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me god. o. ~Il^,,-V Denise C. itrano Sworn to and subscribed before me this the 24th day of Februarv. 1997 ~ L~-- Notary Public in and for the state of Texas I..~.,.. SUE LENES . :.: -A...... . NOTARY ..-... .. . 1If( · . ruaI.AI " ". ,,: .: STATE CE TEXAS ~~'.:?' COMMISSION EXPIRE! 12-1.118 ooDoDacocao~oacooaoocaoocoocooDaco , . . DENISE C. MITRANO ATTORNEY AT LAW 108 SOUTH 2ND STREET LA PORTE, TEXAS 77572-1515 281/471-9560 EDUCATIONAL INFORMATION: THE CENTER FOR ADVANCED MANAGEMENT PROGRAMS, 24-Hour Family Dispute Resolution Training, University of Houston at Clear Lake, April 17, 1994. THE CENTER FOR ADVANCED MANAGEMENT PROGRAMS, 40-Hour Basic Mediation Training, University of Houston at Clear Lake, December 5, 1993 SOUTH TEXAS COLLEGE OF LAW, Houston, Texas Juris Doctor, January, 1984 SAM HOUSTON STATE UNIVERSITY, Hunstville, Texas Bachelor of Science, Psychology, May, 1980 LA PORTE mGH SCHOOL, La Porte, Texas High School Diploma, May, 1976 PROFESSIONAL BACKGROUND: DENISE C.l.\1ITRANO, ATTORNEY AT LAW - Private practice oflaw since 1985, including an active mediation practice since 1994. CARMA DEVELOPERS, INC., Houston, Texas - Corporate counsel, 1983 - 1985 COMMUNITY ACTIVITIES: ADVISORY BOARD ME:M.BER, La Porte Neighborhood Center, Inc., currently serving PARTNER IN EDUCATION VOLUNTEER, La Porte Junior High, 1994 - 1995 school year CAREER DAY SPEAKER, La Porte High School, Rizzuto Elementary School, Dickinson High School and South Houston High School . e -- .. . - -. . . REQUEt FOR CITY COUNCIL AGENDA 1'& Agenda Date Requested: Februarv 24. 1997 Requested By: Guv Rankin Department: Planning Report Resolution x Ordinance Exhibits: 1. 2. 3. 4. Ordinance Letters from TXDOT and Williams Brothers Construction Advanced Funding Agreement Area Map SUMMARY & RECOMMENDATION The FY '96-'97 Budget includes $66,000 to install three (3) utility casings. The first phase is the SH 146/225 Interchange Project. This project includes two casings for a water line and a sewer line crossing SH 146 at the northern limits of the SH 146/225 Interchange. These utility lines will ultimately provide water and sewer service to approximately 40 acres within La Porte and approximately 200 acres within our extra-territorial juriSdiction northwest of the interchange. (Both areas are currently undeveloped and unserved.) The second phase, which will be addressed at a later date, will include a casing project at Madison Street for an existing water line crossing SH 146. After some investigation, staff recommends utilizing TXDOT's highway contractor, Williams Brothers Construction, for the installation of the two utility lines. The costs provided by Williams Brothers are $35,630.46 and $32,132.68 for water and sewer respectively. The preliminary design for budgeting purposes showed both lines being 545 feet in length. The current design requires that the water line be 640 feet and the sewer 620 feet. The additional length has created a budget deficit of $1,763.14 in addition to the costs for the Madison Street project which will be constructed at a later date. Additional funding for this current project would come from the Capital Improvement Contingency Fund (Acct. No. 003-9890-700-9150), which currently has a balance of $75,000. Other options would be for the City to disannex the area or provide for utilities after construction of the interchange at a cost much greater than the amount we are currently requesting. Council may recall that in 1990 they made a policy decision to install utility casings across SH 146/225 to provide for future utility service. Staff recommends City Council authorize the City Manager to execute an Interlocal Agreement for Advanced Fundi"ng with the Texas Department of Transportation in the amount of $67,763.14 for the installation of casings and utility lines by Williams Brothers Construction. . . Action Required bV Council: Consider approving an ordinance authorizing the City Manager to execute an Interlocal Agreement for Advanced Funding with the Texas Department of Transportation in the amount of $67,763.14 for the installation of utility lines by Williams Brothers Construction. Availability of Funds: General Fund -1L Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number: 003-9890-740-1100 and 003-9890-700-91 50 Funds Available: ..x YES _NO ADD roved for City Council Agenda DATE e e ORDINANCE NO. 97- 2164 AN ORDINANCE APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT FOR ADVANCED FUNDING BETWEEN THE CITY OF LA PORTE AND THE TEXAS DEPARTMENT OF TRANSPORTATION, FOR THE INSTALLATION OF CASINGS, A WATER LINE, AND A SEWER LINE CROSSING STATE HIGHWAY 146 AT THE NORTHERN LIMITS OF THE STATE HIGHWAY 146/STATE HIGHWAY 225 INTERCHANGE, BY WILLIAMS BROTHERS CONSTRUCTION; APPROPRIA TINOG A TOTAL OF $67,763.14 TO FUND SAID AGREEMENT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated by reference herein. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The .City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. The City Council appropriates the total sum of $67,763.14 to fund said Agreement from the Utility Capital Improvement Fund. . Section 2. The City Council officially finds, detennines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter there~f has been discussed, considered and formally acted upon. The Council further ratifies, approves and confirms such written notice and the contents and posting thereof . e ORDINANCE NO. 97-2164 PAGE 2 Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 24th day of February, 1997. CITY OF LA PORTE By: ~ /- . rman L. al e, Mayor Attest: ~~ Sue Lenes, City Secretary ~ / 91;22/97 .5:52 n<DOT DIST 12 EA~IS . u.uzz~~'t U>>:U VTU _,,217 W1LL1AII& BRO'IBBR -t.... .&-~ '~i.~ '. . I' Teus Department of Transportation BB6 11008/008 . ..p, P.o. &OK 1888. HOUB'ION. TEXA877211-'.. (118) 802-fiOOO November 19. 1996 ?>~ NH 96(717). ote. 03""'12-064. eto. 8H 146. etc. HmiI CoUDty Williarnl Brvdacn Conldnu:tian Co., b&o. P. O. BOx~4a H~. Tcxal77266 ~w..AIJ OClldlnkea: Tho CItY ar La rOde has ~ that BB 8- water ad 6w fbmJ maiD he maralled Oil tht$ pvject. ...tfRr.... is a pion .. fadIDating tImac Hats. YOIII' .....noo in micwinglllis additional work and $lilmaitdng writ GOItI tbr the vedaus bid itfIrM iDwlved are requested. ttyou haw: any quoa1ioa" ptClSC CODtact Mr. Oaly ODbbauer. '.8. at tho Texas Department of TI1msportalf011. 7303 Men DrIve. HOUSfODo T.. 77028 01' by ~lGphODO at (713) 635-6718. S_rel)' . .c::;Z . . ~ :;;:>n~q~ ~. LV.J3.f)-o-..... ~ ~ T. ~ . Sally Q. Wqpnann. r.B. Area !Dgfftecr Hoas&on DIstrict aO:bk AUlohmentl GG: Mr. J)cnDj1l W. WlII1'al, P.E. (later onI1) BBtUpata YIOId Office AII~~""~ _ 0" -~- ~ a-- --~ ~F? ~ " . ~Ol/221n B11'2Y9'i' .15: 49 "113 B28 S4 H;U tn'U I ZU n<DOT DIST 12 EAS~IS 1rILLIAJlS BRO'DIBR ... ....-WBGIL\nff - 1 BBl II OO.uOO' . - ~~~. . ~ ~----~--....._- ----.-- TIXAS DePARTMENT OF TRANSpORTAl' 7308 Me,. DrIve Houaton. T_ 77028 '787'1 '.I"r,"~""~"" .. r ~..... -VOl..., Jlnulry 21. 1997 . Au.ntIanl Me. Sally Ct. W8(PMnn, PE Area Inglrmer AE: Project NH 91(717) ContrOl 0388.'2~ HIghway ISH 146 . SHU15 \V8 Job 348 Wlltedlne . SanItatr hwo, Fe Ms. Wesman"; Due tD the DmJEed length of P'pe in the two proposed utJIJly relQCdol18 and .. indlaeted In your letter. we have Included l1li mfscellan.oul work inta the ",pe prices. 11Ie mlaaellanaoUl wark Includes casing. bends, bBakflll, Jaoking or boring, tipping lIIfnnte &nd valve, 8nd wet conn.ctione. Our proposed prlC8a .re as follow. 8 in pve C800 ,San Swr) a in pve CSoo CWtr1 820 It &10 If $82.08 per LF f'8.74 per LF A com..... 008t brnIr:down for 8IIah of the items are 8lIcIosId for ~Ut U81. If VOU hive 8nV question. regllJ'dlng this tnllttar, pfease call. . Slne.....v, ReLish Enoloaure 0: sttIff " e e '" ~ REOUE~FOR CITY COUNCIL AGENDA IiIf Agenda Date Requested: Februarv 24. 1997 5{df1 Department: Public Works Requested By: S. Gillett xxx Report Resolution Ordinance Exhibits: Recommendation and Bidders List SUMMARY & RECOMMENDATION Sealed Bid No. 0699, annual contract for sign materials, was opened on February 10, 1997. Bids were sent to twenty (20) vendors, with eight (8) returning bids. Bids were divided into two parts. section I included reflective sheeting, sign faces, letters and numbers. section II included Sign blanks, channel posts and hardware. These materials are used by the Street Division to maintain signs and traffic control devices. Low bid for section I was submitted by Universal Die cut. Low bid for section II was submitted by Custom Products. Using estimated yearly quantities, the total annual cost is $36,813.31. This represents less than 1% increase over the current contract. Second low bid for section I & II was submitted by the current supplier, Vulcan Signs. It is recommended that the City award a contingency contract to Vulcan Signs in the event that the low bidder(s) cannot perform. Action Required by Council: Award bid for section I to Universal Die Cut and Section II to Custom Products. Award contingency contract to Vulcan Sign for Section I & II. Availability of Funds: xxx General Fund Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number: 001-7071-531-2010 Funds Available: ~YES NO Approved for city Council Aqenda (fi~k \. ~~ Robert T. Herrer City Manager ~/lf/r7 DATE - STEVE GILLETT, PUBLIC WORKS DIRECTOR SUSAN KELLE~PURCHASING AGENT SEALED BID #0699 - SIGN MATERIALS '. TO: FROM: SUBJ: . e CITY OF LA PORTE INTEROFFICE MEMORANDUM FEBRUARY 18, 1997 Advertised, sealed bids #0699 for Sign Materials were opened and read on February 10, 1997. Bid requests were mailed to twenty (20) vendors with eight (8) returning bids and one (1) no bid. Bids were submitted with the following section totals: VENDOR Vulcan Signs Roadrunner Traffic Signs & Blanks Newman Traffic Signs Custom Products Universal Die Cut Trantex, Inc Lettering Plus Traffic Parts SECTION I SECTION II $18,766.85 $21,734.37 No Bid $20,086.23 No Bid $17,521. 09 No Bid No Bid No Bid $19,609.71 $21,545.71 $19,796.46 No Bid $19,292.22 No Bid $22,594.60 $21,737.43 No Bid Low bid meeting specifications for Section I was submitted by Universal Die Cut, and Section II was submitted by Custom Products. Using estimated yearly quantities, the total yearly cost is $36,813.31. This represents less than 1% increase over the current contract. Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify me. Attachment: Bid Tabulation Bidder's List . It . BIDDER'S LIST SEALED BID #0699 - SIGN MATERIALS VULCAN SIGNS P. O. BOX 1850 FOLEY, ALABAMA 36536-0850 SAFETY LIGHTS 6813 DIXIE DRIVE HOUSTON, TX 77087 TRANTEX 3310 FRICK ROAD, BLDG. D HOUSTON, TX 77086 CHAMPS, INC. P. O. BOX 68 OVERTON, TX 75684 NEWMAN TRAFFIC SIGNS P. O. BOX 1728 JAMESTOWN, ND 58402-1728 QUALITY SIGNS 10205 MARKET STREET HOUSTON, TX 77029 HIGHWAY SIGNS & PAINT 1200 TAPPAN CIRCLE CARROLLTON, TX 75006 ROADRUNNER TRAFFIC SUPPLY P. O. BOX 122837 FT. WORTH, TX 76121 UNIVERSAL DIE-CUT CORP. P. O. BOX 552 NORWALK, OH 44857-0552 CUSTOM PRODUCTS CORP. P.O. BOX 54091 JACKSON, MS. 39288 SOUTHWEST SIGNAL SUPPLY P. O. BOX 125 SOUTH HOUSTON, TX 77587 STODDARD ENTERPRISES P. O. BOX 260953 PLANO, TX 75026-0953 SIGNS & BLANKS, INC. P. O. BOX 2234 AKRON, OH 44309 ENNIS PAINT, INC. P. O. BOX 404 ENNIS, TX 75120 U. S. STANDARD SIGN COMPANY P. O. BOX 4005 TOLEDO, OH 43609 TRAFFIC PARTS, INC. P.O. BOX 837 SPRING, TX 77383 LETTERING PLUS RT. 1 BOX 2640 NEW CANEY, TX 77347 HALL SIGNS, INC. P. O. BOX 515 BLOOMINGTON, IN 47404 ILLUSIONS SCREEN PRINTING 16151 CAIRNWAY #208 HOUSTON, TX 77084 ANCHOR LITHOGRAPHIC SERVo 122 EAST TEXAS AVE. BAYTOWN, TEXAS 77520 BAY SHORE SUN PUBLISHED DATES: JANUARY 26, 1997 FEBRUARY 2, 1997 CHAMBER OF COMMERCE P. O. BOX 966 LA PORTE, TX 77572