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HomeMy WebLinkAbout1997-04-28 Regular Meeting of City Council• • MINUTES OF THE REGULAR MEETING OF LA PORTS CITY COUNCIL APRIL 28, 1997 1. 2. 3. 4. CALL TO ORDER The meeting was called to order by Mayor Malone at 6:00 p.m. Members of City Council Present: Mayor Sutherland, Mike Cooper, Bob McLaughlin, Jerry Clarke Norman Malone, Councilpersons Guy Alton Porter, Deotis Gay, Jack Maxwell and Members of City Council Absent: None Members of City Executive Staff and City Employees Present: City Attorney Knox Askins, Acting City Secretary Rhonda L. Yockov, City Manager Robert T. Herrera, Assistant City Manager John Joerns, Director of Finance/ACM Jeff Litchfield, Director of Planning Guy Rankin, Chief Building Official Art Flores, Director of Public Works Steve Gillett, Assistant Police Chief Aaron Corrales, City Fire Marshal Paul Hickenbottom, City Manager's Secretary Carol Buttler, Purchasing Agent Susan Kelley, Assistant Finance Director Cynthia Alexander, Cash Manager Rick Overgaard, Communications Technician I Dana Ybarra, Assistant City Attorney John Armstrong Porte Citizens Other Present: Representatives of TCI Cablevision Government Affairs Manager Valora D. Spencer, Government Affairs Manager Shelby W. Brown, JD, Customer Service Manager Arlene Black and Plant Manager Claude Gerhart, John Willis, Paul Zemanek and several La INVOCATION BY REV. WALTER PINKNEY -ZION HILL BAPTIST CHURCH Reverend Walter Pinkney of Zion Hill Baptist Church delivered the invocation. CONSIDER APPROVING MINUTES OF REGULAR MEETING APRIL l4, 1997 Motion was made by Councilperson McLaughlin to approve the minutes of April 14. 1997, as presented. Seconded by Councilperson Maxwell. The motion carried, 7 ayes , 0 nays and 1 abstain. Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Gay, Maxwell, Clarke and Mayor Malone Nays: None Abstain: Councilperson Alton Porter DISCUSS CABLE TELEVISION SERVICE ISSUES WITH REPRESENTATIVES OF TCI CABLEVISION - R. Herrera C7 Minutes Regular Meeting La Porte City Council April 28, 1997, Page 2 City Manager Robert T. Herrera addressed Council regarding a letter he sent to TCI Cablevision expressing three azeas of concerns from the Citizens of La Porte. The Citizens concerns were the inability of TCI to receive responses to their telephone calls, having their payments properly credited and disconnection orders. Mr. Herrera then stated that representatives of TCI were present and turned further discussion over to Ms. Spencer. TCI Cablevision Government Affairs Managers Valora D. Spencer addressed Council and introduced Mr. Shelby W. Brown, Ms. Arlene Black and Mr. Gerhard. Ms. Spencer addressed a response to each of citizens concerns outlined in Mr. Herrera's letter. All member of Council including City Attorney Knox Askins asked various questions concerning TCI ability to service the citizens of La Porte. 5 , PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCIL There were not citizens or taxpayers wishing to address Council. 6. CONSIDER AWARDING A BID FOR FURNISHING THE REPLACEMENT CITY HALL CHILLER - G. Rankin Motion was made by Councilperson Cooper to approve the awarding of a bid to furnish a replacement chiller for City Hall. Seconded by Councilperson McLaughlin. The motion carried, 8 ayes and 0 nays. Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Porter, Gay, Maxwell, Clarke and Mayor Malone Nays: None 7 , ADMII~TISTRATIVE REPORTS f City Manager Robert T. Herrera reported that the SEED Banquet to be held on May 1, 1997 will be honoring Municipalities and the Memorial for Councilperson Robert (Bob) Thrower will be Sunday, May 4, 1997 at 5:00 p. m. at the Bayforest Golf Course. 8. COUNCIL ACTION Councilpersons Cooper, McLaughlin and, Porter brought items to Council's attention. 9. EXECUTIVE SESSION -PURSUANT TO PROVISION OF THE OPEN MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, AND 551.084, TEXAS GOVERNMENT CODE, - (CONSULTATION WITH ATTORNEY, DELIBERATION REGARDING REAL PROPERTY, DELIBERATION REGARDING PROSPECTIVE GIFT OR DONATION, PERSONNEL MATTERS, CONFERENCE WITH EMPLOYEES, DELIBERATION REGARDING SECURITY DEVICES, OR EXCLUDING A WITNESS DURING EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION) Minutes Regular Meeting La Porte City Council April 28, 1997, Page 3 A. SECTION 551.074 -(PERSONNEL) Council retired into executive session at 6:55 p.m. under section A) Section 551.014 - Personne! to meet with the City Manager and City Attorney regarding a personnel matter. Council returned to the table at 7:20 p.m. with no action taken. 10. CONSIDERATION AND POSSIBLE ACTION ON ITEMS CONSIDERED IN EXECUTIVE SESSION There was no action taken for this item. 1.1. ADJOURNMENT There being no further business to come before Council, the meeting was duly adjourned at 7:22 p.m. Respectfully submitted, ~o~.d~. Rhonda L. Yockov, Acting City Secretary Passed and Approved on this 5~' Day of May, 1997 G~ Norman L. Malone, Mayor ' i REQ~T FOR CITY COUNCIL AGEND~EM Agenda Date Requested: 4-28-97 Requested By: Guy Rankin Department: Planning X Report Resolution Ordinance Exhibits: 1. Bidder's List 2. Bid Tabulation SUMMARY & RECOMMENDATION The air conditioning system that presently serves City Hall is over fifteen (15) years old. During the past several years, City Hall has experienced problems with the system. Council, during the 1996-97 Budget process, allocated 535,000 to replace the chillers. Advertised, sealed bids for the "Replacement of City Hall Chiller" were opened on April 21, 1997. Bid requests were mailed to ten (10) vendors with four (4) returning bids. The low bid meeting specifications was submitted by T & L Mechanical in the amount of 528,450. Staff has reviewed the bids and recommends awarding the bid to T & L Mechanical. Action Required by Council: Consider authorizing the City Manager to execute an agreement with T & L Mechanical in the amount of 528,450 for the replacement of a chiller for the air conditioning system at City Hall. Availability of Funds: General Fund Water/Wastewater X Capital Improvement General Revenue Sharing Other Account Number: 015-9892-704-1100 Funds Available: X YES NO Approved for City Council Agenda (~ i , 1~,.~ v l Zs ~ Robert T. Herrera City Manager CITY OF LA PORTE INTEROFFICE MEMORANDUM APRIL 22, 1997 TO: GUY RANKIN, DIRLCTOR OF PLANNING FROM: SUSAN KELLEY,PURCHASINGRGENT • SUBJ: SEALED BID #0705 -REPLACEMENT OF CITY HALL CHILLER Advertised, sealed bids #0705 -replacement of City Hall chiller were opened and read on April 21, 1997. Bid requests were mailed to ten (10) vendors with four (4) returning bids. Low bid meeting specifications was submitted by T & L Mechanical in the amount of $28,450.00 Please submit your recommendation with an agenda request form by the prescribed time before the next regular council meeting. If there is a need to delay bringing this bid before council, please notify me. Attachment: Bid Tabulation Bidder's List REPLACEMENT OF CITY HALL CHILLER DESCRIPTION T 8 L MECHANICAL A/C 8 HEATING REFRIG 8 A/C FINCH A/C 8 HEATING Replacement of City Hall Chiller $ 28,450.00 $30,613.78 $ 31,650.00 $ 39,477.00 • BIDDER'S LIST SEALED BID #0705 - REPLACEMENT OF CITY HALL CHILLER ARVELL MOORE AIR CONDITIONING 1320 WEST MAIN LA PORTE TX 77571 BAY REFRIGERATION A/C PO BOX 1311 LA PORTE TX 77572 BELTWAY AIR CONDITIONING 5419 SYCAMORE PASADENA TX 77503 CURRYING 7558 DILLON HOUSTON TX 77061 AIR-VALUE INC PO BOX 596 LA PORTE TX 77572 CHAMBER OF COMMERCE PO BOX 996 LA PORTE TX 77572-0996 BARRETT'S AIR CONDITIONING PO BOX 748 LA PORTE TX 77572 BAY TEMPERATURE CONTROL PO BOX 1189 BAYTOWN TX 77522 COASTAL AIR CONDITIONING 324 WEST MAIN LA PORTE TX 77571 FINCH AIR CONDITIONING 2212 LOMAX SCHOOL RD LA PORTE TX 77571 T & L MECHANICAL 1118 E. SAN AUGUSTINE DEER PARK TX 77536 BAYSHORE SUN PUBLISH DATES: FEBRUARY 23, 1997 MARCH 2, 1997 ~ '~~- ~` ::~• .. • ~ • BID PROPOSAL TO CITY OF LA PORTS, TEXAS TO: CITY OF LA PORTS P.O. BOX 1115 ADDRESS LA PORTS, TEXAS 77571-1115 CITY STATE2IP PHONE ~-,a-,~a L 1`t E~~:c,gc ///~ ~: _Si~iv Au 6uJTiiv¢ F~,~ X9,2 k ~T~C `I 3 ' rv ITEM DESCRIPTION NO.OF UNIT TOTAL NO. UNITS PRICE PRICE 1. REPLACEMENT OF CITY HALL CHILLER TRANS EQUIPMENT TWENTY EIGHT THOUSAND FOUR HUNDRED FIFTY AND NO CENTS $28,450.00 "TAXES-~ ; ~-~,i e ~ rr ~~- TWA-~FFFAU~~iid~B-S~XT~THBEE_ADID_.I~IO-GENTS -$~ ;$6~0$ IT IS UNDERSTOOD AND AGREED THAT THE ABOVE DESCRIBED ITEM, MATERIAL AND/OR EQUIPMENT SHALL CARRY THE STANDARD WARRANTY OF THE MANUFACTURER AND BE DELIVERED ON SITE IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS IN „~_ DAYS ARO. THE UNDERSIGNED CERTIFIES THAT THE BID PRICE CONTAINED IN THE FOREGOING PROPOSAL HAS BEEN CAREFULLY CHECKED AND IS SUBMITTED IN DUPLICATE AS CORRECT AND FINAL THIS ,~, DAY OF ApRTr. ~ 19~, . COMPANY-~'!=• . ~' •~~~ s . ~- . ~, a~A FROM: COMPANY -~~ ---~FFICER ~ ~ ~°~ ~~~ `., ~.•~. ~ • • CITV OF LA PORTE The foregoing prices shall include all labor, materials, equipment, bailing, shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for. Bidder understands that the Owner reserves the right to reject any or ail bids and to waive any informalities in the bidding. • The bidder agrees that this bid shall be good and may not be withdrawn for a period of 30 calendar days after the scheduled dosing time for receiving bids. ' Upon receipt of written notice of the acceptance of this bid, bidder wi11 execute a formal contract within ten (7 0) days. ' Respectfully submitted: Signature . ew~.,z Tide Business Address & Zip Code ~E~iZ ~~~ ~ ~-~ 'T7S3 ~ (SEAL - if bid is by a Corporation)