HomeMy WebLinkAbout1997-04-28 Regular Meeting of City Council• •
MINUTES OF THE REGULAR MEETING
OF LA PORTS CITY COUNCIL
APRIL 28, 1997
1.
2.
3.
4.
CALL TO ORDER
The meeting was called to order by Mayor Malone at 6:00 p.m.
Members of City Council Present: Mayor
Sutherland, Mike Cooper, Bob McLaughlin,
Jerry Clarke
Norman Malone, Councilpersons Guy
Alton Porter, Deotis Gay, Jack Maxwell and
Members of City Council Absent: None
Members of City Executive Staff and City Employees Present: City Attorney Knox Askins,
Acting City Secretary Rhonda L. Yockov, City Manager Robert T. Herrera, Assistant City
Manager John Joerns, Director of Finance/ACM Jeff Litchfield, Director of Planning Guy
Rankin, Chief Building Official Art Flores, Director of Public Works Steve Gillett, Assistant
Police Chief Aaron Corrales, City Fire Marshal Paul Hickenbottom, City Manager's Secretary
Carol Buttler, Purchasing Agent Susan Kelley, Assistant Finance Director Cynthia Alexander,
Cash Manager Rick Overgaard, Communications Technician I Dana Ybarra, Assistant City
Attorney John Armstrong
Porte Citizens
Other Present: Representatives of TCI Cablevision Government Affairs Manager Valora D.
Spencer, Government Affairs Manager Shelby W. Brown, JD, Customer Service Manager
Arlene Black and Plant Manager Claude Gerhart, John Willis, Paul Zemanek and several La
INVOCATION BY REV. WALTER PINKNEY -ZION HILL BAPTIST CHURCH
Reverend Walter Pinkney of Zion Hill Baptist Church delivered the invocation.
CONSIDER APPROVING MINUTES OF REGULAR MEETING APRIL l4, 1997
Motion was made by Councilperson McLaughlin to approve the minutes of April 14. 1997, as
presented. Seconded by Councilperson Maxwell. The motion carried, 7 ayes , 0 nays and 1
abstain.
Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Gay, Maxwell, Clarke and Mayor
Malone
Nays: None
Abstain: Councilperson Alton Porter
DISCUSS CABLE TELEVISION SERVICE ISSUES WITH REPRESENTATIVES OF
TCI CABLEVISION - R. Herrera
C7
Minutes Regular Meeting
La Porte City Council
April 28, 1997, Page 2
City Manager Robert T. Herrera addressed Council regarding a letter he sent to TCI
Cablevision expressing three azeas of concerns from the Citizens of La Porte. The Citizens
concerns were the inability of TCI to receive responses to their telephone calls, having their
payments properly credited and disconnection orders. Mr. Herrera then stated that
representatives of TCI were present and turned further discussion over to Ms. Spencer.
TCI Cablevision Government Affairs Managers Valora D. Spencer addressed Council and
introduced Mr. Shelby W. Brown, Ms. Arlene Black and Mr. Gerhard. Ms. Spencer
addressed a response to each of citizens concerns outlined in Mr. Herrera's letter. All member
of Council including City Attorney Knox Askins asked various questions concerning TCI
ability to service the citizens of La Porte.
5 , PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAX
PAYERS WISHING TO ADDRESS COUNCIL
There were not citizens or taxpayers wishing to address Council.
6. CONSIDER AWARDING A BID FOR FURNISHING THE REPLACEMENT CITY
HALL CHILLER - G. Rankin
Motion was made by Councilperson Cooper to approve the awarding of a bid to furnish a
replacement chiller for City Hall. Seconded by Councilperson McLaughlin. The motion
carried, 8 ayes and 0 nays.
Ayes: Councilpersons Sutherland, Cooper, McLaughlin, Porter, Gay, Maxwell, Clarke and
Mayor Malone
Nays: None
7 , ADMII~TISTRATIVE REPORTS
f
City Manager Robert T. Herrera reported that the SEED Banquet to be held on May 1, 1997
will be honoring Municipalities and the Memorial for Councilperson Robert (Bob) Thrower
will be Sunday, May 4, 1997 at 5:00 p. m. at the Bayforest Golf Course.
8. COUNCIL ACTION
Councilpersons Cooper, McLaughlin and, Porter brought items to Council's attention.
9. EXECUTIVE SESSION -PURSUANT TO PROVISION OF THE OPEN MEETINGS
LAW, CHAPTER 551.071 THROUGH 551.076, AND 551.084, TEXAS GOVERNMENT
CODE, - (CONSULTATION WITH ATTORNEY, DELIBERATION REGARDING
REAL PROPERTY, DELIBERATION REGARDING PROSPECTIVE GIFT OR
DONATION, PERSONNEL MATTERS, CONFERENCE WITH EMPLOYEES,
DELIBERATION REGARDING SECURITY DEVICES, OR EXCLUDING A WITNESS
DURING EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION)
Minutes Regular Meeting
La Porte City Council
April 28, 1997, Page 3
A. SECTION 551.074 -(PERSONNEL)
Council retired into executive session at 6:55 p.m. under section A) Section 551.014 -
Personne! to meet with the City Manager and City Attorney regarding a personnel matter.
Council returned to the table at 7:20 p.m. with no action taken.
10. CONSIDERATION AND POSSIBLE ACTION ON ITEMS CONSIDERED IN
EXECUTIVE SESSION
There was no action taken for this item.
1.1. ADJOURNMENT
There being no further business to come before Council, the meeting was duly adjourned at
7:22 p.m.
Respectfully submitted,
~o~.d~.
Rhonda L. Yockov,
Acting City Secretary
Passed and Approved on this 5~'
Day of May, 1997
G~
Norman L. Malone, Mayor
' i
REQ~T FOR CITY COUNCIL AGEND~EM
Agenda Date Requested: 4-28-97
Requested By: Guy Rankin Department: Planning
X Report Resolution Ordinance
Exhibits:
1. Bidder's List
2. Bid Tabulation
SUMMARY & RECOMMENDATION
The air conditioning system that presently serves City Hall is over fifteen (15) years
old. During the past several years, City Hall has experienced problems with the
system. Council, during the 1996-97 Budget process, allocated 535,000 to replace
the chillers.
Advertised, sealed bids for the "Replacement of City Hall Chiller" were opened on
April 21, 1997. Bid requests were mailed to ten (10) vendors with four (4) returning
bids. The low bid meeting specifications was submitted by T & L Mechanical in the
amount of 528,450.
Staff has reviewed the bids and recommends awarding the bid to T & L Mechanical.
Action Required by Council:
Consider authorizing the City Manager to execute an agreement with T & L
Mechanical in the amount of 528,450 for the replacement of a chiller for the air
conditioning system at City Hall.
Availability of Funds:
General Fund Water/Wastewater
X Capital Improvement General Revenue Sharing
Other
Account Number: 015-9892-704-1100 Funds Available: X YES NO
Approved for City Council Agenda
(~ i , 1~,.~ v l Zs ~
Robert T. Herrera
City Manager
CITY OF LA PORTE
INTEROFFICE MEMORANDUM
APRIL 22, 1997
TO: GUY RANKIN, DIRLCTOR OF PLANNING
FROM: SUSAN KELLEY,PURCHASINGRGENT
•
SUBJ: SEALED BID #0705 -REPLACEMENT OF CITY HALL CHILLER
Advertised, sealed bids #0705 -replacement of City Hall chiller were opened and read on
April 21, 1997. Bid requests were mailed to ten (10) vendors with four (4) returning bids.
Low bid meeting specifications was submitted by T & L Mechanical in the amount of
$28,450.00
Please submit your recommendation with an agenda request form by the prescribed time
before the next regular council meeting. If there is a need to delay bringing this bid before
council, please notify me.
Attachment: Bid Tabulation
Bidder's List
REPLACEMENT OF CITY HALL CHILLER
DESCRIPTION T 8 L
MECHANICAL A/C 8
HEATING REFRIG 8
A/C FINCH A/C
8 HEATING
Replacement of City Hall Chiller $ 28,450.00 $30,613.78 $ 31,650.00 $ 39,477.00
•
BIDDER'S LIST
SEALED BID #0705 - REPLACEMENT OF CITY HALL CHILLER
ARVELL MOORE AIR CONDITIONING
1320 WEST MAIN
LA PORTE TX 77571
BAY REFRIGERATION A/C
PO BOX 1311
LA PORTE TX 77572
BELTWAY AIR CONDITIONING
5419 SYCAMORE
PASADENA TX 77503
CURRYING
7558 DILLON
HOUSTON TX 77061
AIR-VALUE INC
PO BOX 596
LA PORTE TX 77572
CHAMBER OF COMMERCE
PO BOX 996
LA PORTE TX 77572-0996
BARRETT'S AIR CONDITIONING
PO BOX 748
LA PORTE TX 77572
BAY TEMPERATURE CONTROL
PO BOX 1189
BAYTOWN TX 77522
COASTAL AIR CONDITIONING
324 WEST MAIN
LA PORTE TX 77571
FINCH AIR CONDITIONING
2212 LOMAX SCHOOL RD
LA PORTE TX 77571
T & L MECHANICAL
1118 E. SAN AUGUSTINE
DEER PARK TX 77536
BAYSHORE SUN PUBLISH DATES:
FEBRUARY 23, 1997
MARCH 2, 1997
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BID PROPOSAL
TO
CITY OF LA PORTS, TEXAS
TO: CITY OF LA PORTS
P.O. BOX 1115
ADDRESS
LA PORTS, TEXAS 77571-1115 CITY
STATE2IP
PHONE
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ITEM DESCRIPTION NO.OF UNIT TOTAL
NO. UNITS PRICE PRICE
1. REPLACEMENT OF CITY HALL CHILLER
TRANS EQUIPMENT
TWENTY EIGHT THOUSAND FOUR HUNDRED FIFTY AND NO CENTS $28,450.00
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IT IS UNDERSTOOD AND AGREED THAT THE ABOVE DESCRIBED ITEM, MATERIAL AND/OR
EQUIPMENT SHALL CARRY THE STANDARD WARRANTY OF THE MANUFACTURER AND BE
DELIVERED ON SITE IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS IN „~_
DAYS ARO.
THE UNDERSIGNED CERTIFIES THAT THE BID PRICE CONTAINED IN THE FOREGOING
PROPOSAL HAS BEEN CAREFULLY CHECKED AND IS SUBMITTED IN DUPLICATE AS
CORRECT AND FINAL THIS ,~, DAY OF ApRTr. ~ 19~,
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CITV OF LA PORTE
The foregoing prices shall include all labor, materials, equipment, bailing, shoring,
removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds
called for.
Bidder understands that the Owner reserves the right to reject any or ail bids and to waive
any informalities in the bidding.
• The bidder agrees that this bid shall be good and may not be withdrawn for a period of 30
calendar days after the scheduled dosing time for receiving bids. '
Upon receipt of written notice of the acceptance of this bid, bidder wi11 execute a formal
contract within ten (7 0) days. '
Respectfully submitted:
Signature .
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Business
Address & Zip Code ~E~iZ ~~~ ~ ~-~
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(SEAL - if bid is by a Corporation)