HomeMy WebLinkAbout1998-05-05 Special Called Regular Meeting of City Council
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ORIGINAL
MINUTES OF THE SPECIAL CALLED REGULAR MEETING
OF LA PORTE CITY COUNCIL
MAY 5,1998
1. CALL TO ORDER
The meeting was called to order by Mayor Norman L. Malone at 6:00 p.m.
Members of City Council Present: Mayor Norman L. Malone, Councilpersons
Guy Sutherland, Chuck Engelken, Howard Ebow, Bob McLaughlin, Alton
Porter, Deotis Gay and Jerry Clarke.
Members of Council Absent: Councilperson Jack Maxwell.
Members of City Executive Staff and City Employees Present: City Manager
Robert T. Herrera, Assistant City Manager John Joerns, Assistant City Manager
Jeff Litchfield, City Attorney Knox Askins, Police Chief Bobby Powell, Public
Works Director Steve Gillett, City Secretary Martha Gillett, Planning Director
Guy Rankin, Fire Marshal Paul Hickenbottom, Assistant Finance Director
Cynthia Alexander, Human Resources Manager Kim Meismer, City Manager's
Secretary Carol Buttler and Purchasing Agent Susan Kelley.
Others Present: Marvin Townsend, Mrs. Young, Mary Gay, Bruce Meismer
and a number of La Porte Citizens.
2. INVOCATION - REVEREND WALTER PINKNEY - ZION BAPTIST
CHURCH
Reverend Pinkney was unable to attend the meeting. The Invocation
was delivered by Council person Gay.
3. CONSIDER APPROVING MINUTES OF REGULAR MEETING AND
WORKSHOP SESSION ON APRIL 27, 1998.
Moti.on was made by Councilperson Engelken to approve the minutes of April
27..1998 meeting as presented. Second by Councilperson McLaughlin.
The motion carried, 6 ayes and 0 nays.
Ayes: Councilpersons Sutherland, Engelken, Ebow, McLaughlin, Gay, and
Mayor Norman L. Malone.
Nays: None
Abstain: Councilpersons Porter and Clarke.
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City Council Minutes - May, 1998
Page 2
4. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND
CITIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCIL
There were no citizens wishing to address Council.
5. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN
ORDINANCE DECLARING THE RESULTS OF THE ELECTION HELD
IN THE CITY OF LA PORTE ON MAY 2, 19~8 (Ord. 98-2235) K. Askins
City Attorney Knox Askins read: ORDINANCE 98-2235 - AN ORDINANCE
DELCARING THE RESULtS OF THE ELECTION HELD IN THE CITY OF
LA PORTE ON MAY 2, 1998, FOR THE ELECTION OF
COUNCILPEROSN AT LARGE, POSITION A; COUNCILPERSON
DISTRICT 4; AND COUNCILPERSON DISTRICT 5; FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING
AN EFFECTIVE DATE HEREOF. .
City Attorney Know Askins read the results of the Final Official Canvass of
votes at the May 2, 1998, General Election. In the race for Councilperson-At-
Large-Position A; Bruce E. Meismer 224 votes, Bob McLaughlin 367, Elmer
Edwards 33, Peter Griffiths 232. In the race for District 4; Deotis Gay 83
votes. In the race for District 5; Charlie Young 139, Jack Maxwell 107. In
Councilperson At Large Position "A", there will be a Run-Off on Saturday,
May 30, 1998 between Bob McLaughlin and Peter Griffiths. Councilperson
District 4, Deotis Gay was elected. Councilperson District 5, Charlie Young
was elected.
Motion was made by Councilperson Porter to approve this Ordinance as
presented. Second by Council person Clarke. The motion carried, 8 ayes, 0
nays.
Ayes: Councilpersons Sutherland, Engelken, Ebow, McLaughlin, Porter, Gay,
Clarke and Mayor Malone.
Nays: None
6. ADMINISTERING OATH OF OFFICE FOR NEW COUNCILPERSONS -
N. Malone
Mayor Malone administered the Oath of Office to District 4 Councilperson
Deotis Gay and District 5 Council person Charlie Young.
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City Council Minutes - May 5, 1998
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7. CONSIDER APPRO V AL OR OTHER ACTION REGARDING AN
ORDINANCE APPOINTING A MEMBER OF CITY COUNCIL TO
SERVE AS MAYOR PRO-TEM FOR THE PERIOD OF MAY 5, 1998
THROUGH MAY 5, 1999 (Ord. 98-2236) K. Askins
City Attorney Knox Askins read: ORDINANCE 98-2236 - AN ORDINANCE
APPOINTING A MEMBER OF THE CITY COUNCIL TO SERVE AS
MA YOR PRO- TEM OF THE CITY OF LA PORTE, FOR THE PERIOD OF
MAY 5,1998, THROUGH MAY 5,1999; FINDING COMPLIANCE WITH
THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE
HEREOF.
Mayor Malone requested nominations.
Motion was made by Councilperson Ebow to nominate Councilperson Porter as
Mayor Pro-Tern. Second by Councilperson Clarke.
Motion was made by Councilperson Clarke that the nominations be closed. A
A second by Councilperson Gay.
Mayor Malone declared nominations ceased.
Votes for Porter: Sutherland, Engelken, Ebow, Gay, Young, Clarke and
Malone.
Nays: None
Abstain: Porter and McLaughlin.
8. CONSENT AGENDA - ANY ITEM MAYBE REMOVED BY A
COUNCILPERSON FOR DISCUSSION
A. CONSIDER APPRO V AL TO AWARD THE AIC MAINTENANCE
AND REPAIR CONTRACT TO BELTWAY AIR CONDITIONING
- S. Kelley
n. CONSIDER APPRO V AL TO AWARD BID FOR PUBLIC WORKS
ROOF REPAIR TO BRINKMAN ROOFING COMPANY - S. Gillett
Motion was made by Councilperson Gay to approve this Consent Agenda as
presented. Second by Councilperson Engelken. The motion carried, 9 ayes, 0
nays.
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City Council Minutes - May 5, 1998
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Ayes: Councilpersons Sutherland, Engelken, Ebow, McLaughlin, Porter, Gay,
Young, Clarke and Mayor Malone.
Nays: None
9. ADMlNISTRA TIVE REPORTS
City Manager Robert T. Herrera reminded Council there would be a Workshop
Meeting on May 11, 1998. In addition, the Regular Meeting has been
rescheduled to May 18, 1998.
Secondly, Mr. Herrera reminded Council the City will observe the Memorial
Holiday on Memorial Day on May 25, 1998.
Thirdly, Mr. Herrera requested direction from Council on the Dolphin Pilings.
Council directed Mr. Herrera to bring this issue back at the next meeting.
Lastly, Mr. Herrera introduced Marvin Townsend, Texas Municipal League
who presented the City of La Porte with a check for 1998 equity returns.
10. COUNCIL ACTION
Councilpersons Sutherland, Engelken, Ebow, McLaughlin, Porter, Gay, Young
and Clarke brought items to Council's attention.
11. EXECUTIVE SESSION - PURSUANT TO PROVISION OF THE OPEN
MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, AND 551.084,
TEXAS GOVERNMENT CODE, - (CONSUL TA TION WITH
ATTORNEY, DELffiERA TION REGARDING REAL PROPERTY,
DELmERA TION REGARDING PROSPECTIVE GIFf OR DONATION,
PERSONNEL MATTERS, CONFERENCE WITH EMPLOYEES
DELIBERATION REGARDING SECURITY DEVICES, OR
EXCLUDING A WITNESS DURING EXAMINATION OF ANOTHER
WITNESS IN AN INVESTIGATION)
12. CONSIDER A TION AND POSSIBLE ACTION ON ITEMS CONSIDERED
IN EXECUTIVE SESSION
13. ADJOURNMENT
There being no further business to come before Council, the Regular Meeting
was duly adjourned at 6:31 p.m.
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City Council Minutes - May 5, 1998
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Respectfully submitted,
111 OJMdv a. AM
Martha A. Gillett
City Secretary
Passed and approved on this 18 th day of May, 1998.
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/ ~an L. Malone, Mayor
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REOUEI FOR CITY COUNCll. AGENDA ITEM
Agenda Date Requested: May 5. 1998
Requested By: Knox Askins
Department: City Attorney
_ Report _ Resolution
X Ordinance
Exhibits:
Texas Election Code Section 67.003 calls for the canvass of returns by City Council after a General or Special
Election, no earlier than the third day or later than the 6th day after the election. The City Council will canvass the
results of the General Election held on May 2, 1998, at a Special Called Regular Meeting on May 5, 1998.
SUMMARY & RECOMMENDATION
Action Required by Council:
Approve an ordinance declaring the results ofa General Election held in the City of La Porte, on May 2, 1998.
Availability of Funds:
General Fund WaterlWastewater
_ Capitallmproveulent_ General Revenue Sharing
Other
Account Number:
Funds Available: YES NO
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ORDINANCE NO. 98-2235
AN ORDINANCE DECLARING THE RESULTS OF THE ELECTION HELD IN THE CITY
OF LA PORTE ON KAY 2, 1998, FOR THE ELECTION OF COUHCILPBRSON AT
LARGE, POSITION A; COUHCILPERSON DISTRICT ..; AND COUHCILPBRSON
DISTRICT 5; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, there was held in the City of La Porte on the 2nd day
of May,
1998, an election for the purpose of electing
Councilperson at Large, Position A; Councilperson District 4; and
Councilperson District 5; all in accordance with section 8.10 of
the Home Rule Charter of the City of La Porte; and
WHEREAS, there were cast at said election for the following
listed persons the number of votes opposite their respective names:
COUHCILPERSON-AT-LARGE--POSITION A
Bruce E. Meismer 224
Bob McLaughlin 367
Elmer Edwards 33
Peter Griffiths 232
COUHCILPERSON DISTRICT ..
Deotis Gay 83
COUNCILPERSON DISTRICT 5
Charlie Young 139
Jack Maxwell 107
as shown in the official election returns heretofore delivered by
the Election, Manager and officials to the Mayor and City Council of
the City of La Porte and submitted to the City Council.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF LA PORTE:
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section 1. That said election was duly called and notice
thereof given in accordance with law; that said election was held
in the manner required by law; that due returns of said election
have been made by the proper officers; that said returns have been
canvassed by the City Council of the City of La Porte; that said
election has resulted in the election of the following named
persons, to-wit:
COUNCILPERSON-AT-LARGE--POSITION A
Runoff Election Saturday, May 30, 1998,
Between Bob MCLaughlin and Peter Griffiths
COUNCILPERSON -- DISTRICT 4
Deotis Gay
COUNCILPERSON -- DISTRICT 5
Charlie Young
section 2. The City Council officially finds, determines,
recites and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
ci ty for the time required by law preceding this meeting, as
required by Chapter 551, Texas Government Code; and that this
meeting has been open to the pUblic as required by law at all times
during which this ordinance and the SUbject matter thereof has been
discussed, considered and formally acted upon. The City Council
further ratifies, approves and confirms such written notice and the
contents and posting thereof.
section 3. This Ordinance shall be effective from and after
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its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 5th day of May, 1998.
OF LA PORTE
By:
ATTEST:
1!41JJ1/7idJ !dJJli1i
Ma tna A. Gillett
City Secretary
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REOUEI FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: May 5. 1998
Requested By:
Knox Askins
Department: City Attorney
_ Report _ Resolution X Ordinance
Exhibits: Ordinance 98-2236
SUMMARY & RECOMMENDATION
The Term for Mayor Pro-Tem is due to expire on May 5, 1997 therefore, an appointment ofa member of City Council
to serve as Mayor Pro-Tem for the period of May 5, 1998 through May 5, 1999 is necessary.
Action Required by Council:
Approve an Ordinance appointing a member of the City of La Porte City Council to serve as Mayor Pro-Tern.
Availability of Funds:
General Fund_ WaterlWastewater
_ Capital Improvement_ General Revenue Sharing
Other
Account Number:
Funds Available: YES NO
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ORDINANCE NO. 98- 2236
AN ORDINANCE APPOINTING A KEMBER OF THE CITY COUNCIL TO SERVE AS
HAYOR PRO-TEN OF THE CITY OF LA PORTE, FOR THE PERIOD HAY 5, 1998,
THROUGH HAY 5, 1999; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
section 1. The City Council of the City of La Porte hereby
appoints
Alton Porter
to serve as Mayor Pro-Tem of the City
of La Porte, for the period May 5, 1998, through May 5, 1999, or
until his successor shail have been duly appointed and qualified.
Section 2.
The Mayor Pro-Tem shall serve in such office
during said term, during the absence or incapacity of the Mayor and
shall do all things, perform all duties, and in fact have all the
powers and duties of the Mayor of the City of La Porte during such
absence or incapacity of the Mayor.
Section 3. The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
Ci ty for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
section 4. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
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ORDINANCE NO. 98-2236
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PASS~D AND APPROVED, this 5th day of May, 1998.
ATTEST:
~(t 11 I1L11!i1
a ha A. Gillett
City Secretary
By:
CITY OF LA PORTE
41~{~
N rm n . Malon ,
Mayor
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
Requested By:
Report
.May 5.1998
Susan Kelley k~~ Department:
Resolution Ordinance
Purchasing
Exhibits:
Bid Tabulation, Bid List
SUMMARY & RECOMMENDATION
The City of La Porte mailed ten (10) bid requests for the annual air conditioning maintenance and
repair contract to eight (8) local and two (2) area air conditioning contractors. Bidders were asked to
submit pricing in two areas currently used at all locations:
1) Preventative Maintenance
2) Repair of Air Conditioning Units
Three (3) bids were received and low bid was submitted by Beltway Air Conditioning. The
preventative maintenance portion is $16,024.74 annually and is budgeted in each departmental
budget having AlC equipment.
Repair costs will be billed at $40.50 per hour of labor, and cost plus 30% for parts. Repair costs will
be paid by the department requesting the repair.
Sufficient funds have been budgeted in departmental accounts for these items.
Action Required by Council:
Authorize award of Ale Maintenance and Repair Contract to Beltway Air Conditioning.
Availability of Funds:
XX General Fund
Capital Improvement
Other
WaterlWastewater
General Revenue Sharing
Account Number: Various
Funds Available:
XX Yes
No
Approved for City Council Aaenda
Robert T. Herrera, City Manager
Date
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BID TABULATION
AIR CONDITIONING MAINTENANCE & REPAIR CONTRACT
BEL TWA YAIR HEATING & WILSON
DESCRIPTION CONDITIONING AIC AIR,INC
1) Preventative Maintenance $16,024.74 $19,495.00 $102,130.00
2) Repair Rate $40.50 $38.50 $55.00
3) Parts & Supplies - Cost Plus Percentage 30% 29% 40%
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BIDDER'S LIST
SEALED BID #0733 - AIR CONDITIONING MAINTENANCE REPAIR CONTRACT
AIR-VALUE INC
PO BOX 596
LA PORTE TX 77572
ARVEll MOORE AIR CONDITIONIPO
1320 WEST MAIN
LA PORTE TX 77571
BARRETT'S AIR CONDITIONING
PO BOX 748
LA PORTE TX 77572
BAY TEMPERATURE CONTROL
PO BOX 1189
BA YTOWN TX 77522
BEllWA Y AIR CONDITIONING
5419 SYCAMORE
PASADENA TX 77503
COASTAL AIR CONDITIONING
324 WEST MAIN
LA PORTE TX 77571
ECONOMY HEATING & AIR CONDITIONING
PO BOX 80
LA PORTE TX 77572
FINCH AIR CONDITIONING
2212 lOMAX SCHOOL RD
LA PORTE TX 77571
MONUMENT MECHANICAL SERVICE
11718 ALAMO
LA PORTE TX 77572
ROBERT'S AlC & HEATING
10435 CARLOW LANE
LA PORTE TX 77572
CHAMBER OF COMMERCE
PO BOX 996
LA PORTE TX 77572-0996
BAYSHORE SUN PUBLISH DATES:
APRil 12, 1998
APRil 19, 1998
REQulaT FOR CITY COUNCIL AGEAA ITE~It~i~~~~ID\
Agenda Date ReqUested~~y 5, 1998 ~~\
Requested By: ~~ll~t~
Department:
Public Works
xxx
Report
Resolution
Ordinance
Exhibits: Bid Recap Sealed Bids #0732 - Roof Repair
SUMMARY & RECOMMENDATION
Advertised, sealed bids #0732 for repairs to the Public Works Buildings
Roofs were opened and read on April 27, 1998. Bid requests were mailed to
eight (8) suppliers with two (2) returning bids.
Low bid meeting specifications was submitted by Brinkmann Roofing Company
in the amount of $61,530.00.
The roofs of the Public Works Service Center and the Welding/Tire Shop are
in poor condition. They both leak in various places. The buildings are 18
years old and have flat, metal roofs. The repairs will consist of
encapsulating all fasteners with epoxy and covering the entire roof with an
epoxy layer. The work will have a 5-yr. Labor and 10-yr. Parts warranty.
Staff recommends award of the bid to repair the roofs at Public Works to
Brinkmann Roofing Company, low bidder meeting specifications. Funds in the
amount of $63,000.00 were budgeted in the General Fund Capital Improvements
Budget for FY 97/98.
Action' Required by Council: Award bid for Public Works roof repairs to
Brinkmann Roofing Company, low bidder meeting specifications.
Availability of Funds: N/A
xxx
General Fund
Capital Improvement
Other
Water/Wastewater
General Revenue Sharing
Account Number: 015-9892-750-1100
Funds Available:
XX YES
NO
1Jho 1,8
DATE I I
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CITY OF LA PORTE
INTEROFFICE MEMORANDUM
APRIL 27, 1998
TO: STEVE GILLETT, PUBLIC WORKS DIRECTOR
.FROM: SUSAN K.ELLEY, PURCHASING AGENTA~
SUBJECT: SEALED BID #0732 - ROOF REPAIR
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Advertised, sealed bids #0732 for roof repair were opened and read on Monday, April 27, 1998.
Bid requests were mailed to eight (8) area suppliers with two (2) returning bids.
Brinkmann Roofing Company submitted the low bid meeting specifications for a total amount of
$61,530.00.
Please submit your recommendation with an agenda request form by the prescribed time before
the next regular council meeting. If there is a need to delay bringing this bid before council,
please notify me.
Attachment: Bid Tabulation
Bid List
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. BID TABULATION-ROOF REPAIR
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DESCRIPTION BRINKMAN ROOFING SYSTEMS
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1} Public Works Building No Bid No Bid
Alternate $54,810.00 $56,800.00
Pubic Works Building
Encapsulate all fasteners
with epoxy
OPTION
2} Welding Shop No Bid No Bid
Alternate
Welding Shop $6,720.00 $7,250.00
Encapsulate all fasteners
with epoxy
Grand Total $61,530.00 $64,050.00
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ADCOMP ROOFING
4338 LUCIAN
FRIENDSWOOD TX 77546
BRAUN'S ROOFING
6122 S. LOOP EAST
HOUSTON TX 77087
CONTINENTAL CONTRACTORS
PO BOX 635
HUFFMAN TX 77336
PASADENA ROOFING
1009 S MAIN SUITEC
PASADENA TX 77506
CHAMBER OF COMMERCE
P.O. BOX 996
LA PORTE, TX 77572-0996
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BIDDER'S LIST
ROOF REPAIR
SEALED BID #0732
ALLPHASE ROOFING (APRC)
1.4610 SHERATON
HOUSTON TX 77039
BRINKMAN ROOFING
14700 OLD GALVESTON RD
WEBSTER TX 77598
IMAGE ROOFING
1813 WILLOW BEND DR
DEER PARK TX 77536
. THE UMBRELLA ROOFING
1814 E MAIN
LEAGUE CITY 77573
BA YSHORE SUN PUBLISH DATES:
APRIL 12, 1998
APRIL .19, 1998
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Contract #6707
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JNT1!RGOVERNMENTAL RISK POOL
April I, 1998
Robert T. Herrera
City Manager
City of La Porte
PO Box 1115
La Porte, TX 77572-IIl5
Dear Member:
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Thanks to the efforts of our members to reduce losses, your Board of Trustees has declared another return
of equity.
The return calculation is based on your best experience for either the past five years or from the time you
joined the Pool for Workers' Compensation and Liability coverage. Members are eligible for a return up
to 10% of their 1996-97 Liability, and up to 5% of their Workers' Compensation contributions. The
percentage to be returned is set forth below:
i@ig;@imWmn~fs:i~iHa;i%@l1m@HH :lmlW8ikll@):e8MHtWiiii86M@ !i~jfl{~~f~II~~lt~IEli8lUti1I~1jfit1]illllJJ~~~~;~~[j
.... .
80% or below 5% 1 0%
8 I -85% 4% 8%
86-90% 3% 6%
9 1-95% 2% 4%
96-1 00% 1 % 2%
In applying your loss ratios, the City of La Porte will receive a check of $37,480.00 based on the
following distribution:
Workers' Compensation
Liability
$9,057.60
$28,422.40
Tha~ YO.I! foryou~ efforts that m~k~ tl.!iS.ll!tU[fl pos~ible. . . . ~
Sincerely,
---w:k..l4..';)k1;-
Mike McGregor
Chair, Board of Trustees
Texas Municipal League Intergovernmental Risk Pool
xc: Norman Malone
Mr. Louis Rigby
TExAs MUNICIPAL LEAGUE INrEROOVERNMENTAL RIsK POOL
1821 Rutherford Lane, First Floor 0 Austin, Texas 78754 0 (512) 491-2300 0 (800) 537-6655 Texas Only
P.O. Box 149194 0 Austin, Texas 78714-9194