HomeMy WebLinkAbout1999-11-08 Regular Meeting0 0
MINUTES OF THE REGULAR MEETING,
OF LA PORTE CITY COUNCIL
NOVEMBER 81999
1. CALL TO ORDER
The meeting was called to order by Mayor Norman Malone at 6:00 p.m.
Members of City Council Present: Councilpersons Guy Sutherland, Chuck Engelken,
Howard Ebow, Peter Griffiths, Deotis Gay, Charlie Young, Jerry Clarke, and Mayor
Norman Malone.
Members of Council Absent: Councilperson Alton Porter.
Members of City Executive Staff and City Employees Present: Assistant City Manager
Jeff Litchfield, City Attorney Knox Askins, City Secretary Martha Gillett, Director of
Public Works Steve Gillett, Chief of Police Richard Reff, Assistant Finance Director
Cynthia Alexander, Solid Waste Superintendent Phil Webb, Purchasing Agent Susan
Kelley, Clark Askins, and Humane Officer Clarence Anderson.
Others Present: Spero Pomonis, Colleen Hicks, Essie Chandler and a number of
citizens.
2. Councilperson Howard Ebow delivered the Invocation.
3. Council considered approving the minutes of the Regular Meeting and Workshop
Meeting on October 25, 1999.
Motion was made by Councilperson Engelken to approve the minutes of the Regular
Meeting and Workshop Meeting as presented. Second by Councilperson Griffiths. The
motion carried.
Ayes: Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Mayor Malone
Nays: None
Abstain: None
4. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND
TAXPAYERS WISHING TO ADDRESS COUNCIL.
Spero Pomonis - 218 Bay Colony - Addressed the issue of junk cars.
5. Proclamations:
Mayor Malone presented the Proclamation for "La Porte Recycles Day" to Solid Waste
Superintendent Phil Webb.
City Council Minutes — November 8, 1999 — Page 2
6. Presentations:
Officer Jerome McKown was recognized as the American Legion's Police Officer of the
Year. Mr. McKown was not available to attend the meeting and personally receiver his
award.
7. Council considered approving a resolution nominating a candidate for a position on the
Board of Directors of Harris County Appraisal District.
Mayor Norman Malone presented summary and recommendation and answered questions
for City Council.
City Attorney read: RESOLUTION 99-35-A RESOLUTION OF THE CITY COUNCIL
OF LA PORTE CASTING ITS BALLOT FOR THE ELECTION OF A PERSON TO
THE BOARD OF DIRECTORS OF THE HARRIS COUNTY APPRAISAL DISTRICT.
Motion was made by Councilperson Sutherland to approve the resolution as presented by
Mayor Malone. Second by Councilperson Gay. The motion carried unanimously.
Ayes: Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Mayor
Malone.
Nays: None
Abstain: None
8. Council considered approving an ordinance authorizing an engineering agreement
between the City of La Porte and Claunch and Miller, Inc., for professional engineering
services for waterline replacements.
Director of Public Works Steve Gillett presented summary and recommendation and
answered questions for City Council.
City Attorney read: ORDINANCE 99-2366 AN ORDINANCE APPROVING AND
AUTHORIZING AN ENGINEERING AGREEMENT BETWEEN OF TIME CITY OF
LA PORTE AND CLAUNCH AND MILLER, INC., FOR PROFESSIONAL
ENGINEERING SERVICES FOR WATERLINE REPLACEMENTS;
APPROPRIATING NOT TO EXCEED $42,770.00 TO FUND SAID CONTRACT;
MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING FOR AN EFFECTIVE DATE.
Motion was made by Councilperson Engelken to approve the ordinance as presented by
Mr. Gillett. Second by Councilperson Clarke. The motion carried unanimously.
Ayes: Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Mayor
Malone.
Nays: None
Abstain: None
City Council Minutes — November 8, 1999 — Page 3
9. Council considered approving an ordinance amending Chapter 22, Article V, "Peddlers,
Solicitors and Canvassers", of the Code of Ordinances of the City of La Porte.
Chief of Police Richard Reff presented summary and recommendation.
City Attorney read: ORDINANCE 1356-A - AN ORDINANCE AMENDING
CHAPTER 22, ARTICLE V, "PEDDLERS, SOLICITORS AND CANVASSER', OF
THE CODE OF ORDINANCES OF THE CITY OF LA PORTE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF A FINE NOT TO
EXCEED FIVE HUNDRED DOLLARS ($500.00) FOR EACH VIOLATION;
FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING
AN EFFECTIVE DATE HEREOF.
Motion was made by Councilperson Clarke to approve the ordinance as presented by
Chief Reff. Second by Councilperson Engelken. The motion carried unanimously.
Ayes: Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Mayor
Malone.
Nays: None
Abstain: None
10. Council considered action authorizing the Director of Finance to increase the General
Fund Expenditure Budget by $486,223.00 and the General Fund Revenue Projection by
$269,750.00, arriving at a net impact of lowering the General .Fund's Fund Balance by
$216,473.00. (Ord. 99-2367)
Motion was made by Councilperson Young to approve the ordinance as presented by Mr.
Litchfield. Second by Councilperson Engelken. The motion carried unanimously.
Ayes: Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Mayor
Malone.
Nays: None
Abstain: None
11. Council considered approving an ordinance amending ordinance 99-1285-0 an ordinance
implementing Policeman's Civil Service; establishing classifications; number of
authorized positions in each classification.
Assistant City Manager Jeff Litchfield presented summary and recommendation and
answered questions for City Council.
City Attorney read: ORDINANCE 99-1285-0 - AN ORDINANCE AMENDING
ORDINANCE NO. 1285, "AN ORDINANCE IMPLEMENTING POLICEMEN'S
CIVIL SERVICE; ESTABLISHING CLASSIFICATIONS; NUMBER OF
AUTHORIZED POSITIONS IN EACH CLASSIFICATION; CONTAINING A
SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS
LAW; AND PROVIDING FOR AN EFFECTIVE DATE".
City Council Minutes — November 8, 1999 — Page 4
Motion was made by Councilperson Griffiths to approve the ordinance as presented by
Mr. Litchfield. Second by Councilperson Engelken. The motion carried unanimously.
Ayes: Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Mayor
Malone.
Nays: None
Abstain: None
12. CONSENT AGENDA
A. Consider awarding bid to Industrial Disposal Supply for Tub Grinder — Steve
Gillett
B. Consider awarding bid to Bayou City Ford for Rear Loading Garbage Truck —
Steve Gillett
C. Consider awarding bid to Lone Star Truck Center for 18 yard Dump Truck — S.
Gillett
D. Consider awarding bid to Philpott Ford for three (3) additional Police Patrol cars
— R. Reff
Councilperson Engelken made a motion to vote on all Consent Agenda items together
and approve items presented. Seconded by Councilperson Gay. Motion carried
unanimously.
13. ADMINISTRATIVE REPORTS
City Manager Robert T. Herrera reminded Council of the following events:
A. Chamber of Commerce Luncheon — Wednesday, November 17, 1999 — Houston
Yacht club at 11:45 AM.
B. Texas Municipal League Conference —November 17-20, 1999, Dallas, Texas.
C. Old -Fashioned Christmas Tree Lighting Ceremony at city Hall — Monday,
.December 6, 1999
14. COUNCIL ACTION
Councilpersons Young, Gay, Griffiths, Ebow, Engelken, and Sutherland brought items
to Council's attention.
15. EXECUTIVE SESSION — PURSUANT TO PROVISION OF THE OPEN
MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, AND 551.084,
TEXAS GOVERNMENT CODE, - (CONSULTATION WITH ATTORNEY,
DELIBERATION REGARDING REAL PROPERTY, DELIBERATION
REGARDING PROSPECTIVE GIFT OR DONATION, PERSONNEL
MATTERS, CONFERENCE WITH EMPLOYEES DELIBERATION
City Council Minutes —November 8, 1999 — Page 5
REGARDING SECURITY DEVICES, OR EXCLUDING A WITNESS DURING
EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION)
There were no items to be discussed in Executive Session.
16. CONSIDERATION AND POSSIBLE ACTION ON ITEMS CONSIDERED
IN EXECUTIVE SESSION
There were no items to be discussed in Executive Session.
17. ADJOURNMENT
There being no further business to come before Council, the Regular Meeting was duly
adjourned at 6:55 PM.
Respectfully submitted,
`_MiA, *mow
Martha Gillett
City Secretary
Passed and approved on this 22nd day of November 1999.
NLrman L. Malone, Mayor
8ffice of
the*Mayor
ton
solid waste go into Texas
y be recyclable aria
WHEREAS, In order to keep recycling working by purchasing req)cled products, a
steering committee of more than one hun&vd members from business, government, schools and
organizations have organized TEXAS RECYCLES DAY, and these groups are encouraging their
employees and all citizens to pledge to recycle and buy recycled products; and
WHEREAS, Participating in TEXAS RECYCLES DAY is one way the citizens of the
City of La Porte can help the CLEAN TEXAS 2000 Pollution Prevention Program, of the Texas
Natural Resource Conservation Commission accomplish its goal to reduce solid waste by 50 percent
by the year 2000, and
WHEREAS, Recycling saves millions of dollars creates jobs, is recognized as the
first and easiest wary for Texans to get involved with taking cam? of Texas, and saves a great amount of
important resources; and
WHEREAS, Community leaders need to spread the word about the programs
established the growth of markets for recyclables, the importance of buying recycled products, the
need to expand the collection of recyclable materials, and the benefits of investments in recycling by
small and large businesses
NOW, THEREFORE, I, NORMANL MALONE, MAYOR of the City of La Porte, do
hereby designate Saturday, November 20, 1999, as
LA PORTS RECYCLES DAY.
IN WITNESS THEREOF,1 have set my hand and caused the Seal of the
City to be affixed hereto, this the 8th day ofNovember, 1999.
CITYOFLA PORTS
Norman L Malone, Mayor
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PRESENTATION TO BE MADE AT MEETING
9
Lly
SECRE i ARY'S His County Appraisal district
OFFICE
Interoffice Memorandum
OFFICE OF CHIEF APPRAISER
TO: PRESIDING OFFICERS OF TAXING UNITS
SERVED BY THE HARRIS COUNTY APPRAISAL DISTRICT
FROM: JIM ROBINSON, CHIEF APPRAISER
SUBJECT: ELECTION OF BOARD OF DIRECTORS OF THE
HARRIS COUNTY APPRAISAL DISTRICT
DATE: OCTOBER 18, 1999
The nomination period for board candidates representing the small cities, school districts, and
conservation & reclamation districts closed October 15, 1999. The names of all candidates
officiaiiy nominated to me on or before that date are reflected on the enclosed "Certification of
Ballot" forms.
Candidates for contested positions are listed alphabetically on the ballot in the manner required by
the Texas Tax Code.
To assist you in the election procedure, I have enclosed a Certification of Ballot and a suggested
form of resolution for casting your vote for the candidate representing your type of taxing unit.
Ballot forms for all three types of units are enclosed to make you aware of all nominees,
even though only taxing units of a particular type may cote in the election applicable to
that type of unit. The governing body of each taxing unit is entitled to one vote for the
candidate of its choice from the names appearing on the appropriate Certification of Ballot.
By November 15, 1999, each governing body must cast its vote for one of the nominees,
formally adopt a resolution naming the person for whom it votes, and submit a certified copy to
the chief appraiser... The vote. must. be .by -resolution. -Me -resolution, -ora certified copy thereof,
together with the completed Certification of Ballot, must be delivered to Jim Robinson, Chief
Appraiser, 2800 North Loop West, Houston, Texas 77092, or mailed to P. O. Box 920975,
Houston, Texas 77292-0975 no later than Monday, November 15, 1999. The outside of the
envelope should be marked "Ballot for Board of Directors."
On November 16, 1999, the chief appraiser will count the votes, declare the results, and notify
the winners, the nominees, and the presiding officers of each taxing unit. A tie vote will be
resolved by a method of chance chosen'by the chief appraiser.
Presiding Officers
October 18, 1999
Page 2
These procedures do not apply to Harris County, the City of Houston, or the Houston
Independent School District. Those units will select their board member by adopting a resolution
appointing such member by November 15, 1999, and delivering an original or certified copy to
the Office of Chief Appraiser on or before December 1, 1999.
If you have questions about the board selection process, please call me at 713/957-5291.
Attachments
c: HCAD Board Members
Tax Assessors
Taxing Unit Attorneys
(For Use by Cities Other Than the City of Houston)
CERTIFICATION OF BALLOT
FOR BOARD OF DIRECTORS
HARRIS COUNTY APPRAISAL DISTRICT
I, Mayor Norman L. Malone , certify that on the s h day of _
November ,1999, the City Council of the City of
La Porte
did by resolution cast its ballot for the following nominee to serve as a member of the Board
of Directors of the Harris County Appraisal District:
(Place an "X" in the square next to the candidate of your choice.)
Bill Harry [X;
J. D. (Doug) Pohler [ ]
I further certify that a true and correct copy of the resolution casting such ballot is attached
hereto.
WITNESS MY HAND this`Y'^" day of ^A&Ua g oe" , 1999.
ATTEST:
RESOLUTION
99-35
A RESOLUTION OF THE CITY COUNCIL OF LA PORTE CASTING ITS BALLOT FOR THE ELECTION OF A
PERSON TO THE BOARD OF DIRECTORS OF THE HARRIS COUNTYAPPRAISAL DISTRICT
WHEREAS, the chief appraiser of the Hams County Appraisal District, Harris County, Texas, has
delivered to the mayor of this city the names of those persons duly nominated as candidates to serve in that
position on the board of directors of the Harris County Appraisal District, representing and to be filled by
the cities other than the City of Houston participating in said appraisal district, and
WHEREAS, this city deems it appropriate and in the public interest to cast its vote for the candidate of
its choice to fill such position; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS:
Section 1 That the facts and recitations set forth in the preamble of this resolution be, and they are
hereby, adopted, ratified, and confirmed.
Section 2. That the City of La Porte cast it vote, and it does hereby cast its vote, for Bill Harry to fill
the position on the board of directors of the Harris County Appraisal District, representing and to be filled
by the cities, other than the City of Houston, participating in the appraisal district.
Section 3. That the mayor be, and he is hereby, authorized and directed to deliver or cause to be
delivered and executed a certified copy of this resolution to the chief appraiser of the Harris County
Appraisal District by November IS, 1999.
9.
PASSED AND APPROVED this 0 day of _ NoVER,6,(Z , 1999.
Mayor
ATTEST.•
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T—S-te—cr-eWtary��
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REQUEST FOR CITY COUNCIL AGENDA ITEM
i
Agenda Date Requested: November 9
Requested By: S. Gillett partment: Public Works
Report Res ution XXX Ordinance
Exhibits: Ordinance No. 99-
Proposal and Agreement for Engineering Services
SUMMARY & RECOMMENDATION
The 1999-2000 Utility Capital Improvement Fund includes the replacement of 2,150 feet of 8" waterline and sidewalk
along Catlett. Additionally; approximately 2,000 feet of waterline remains to be replaced on Park Street, which was
begun in the last fiscal year. The estimated construction costs total $316,775. A total of $300,000 is budgeted for the
design and construction of this Project.
The most recent waterline replacement project came in significantly under budget. It is possible that similar pricing will
again be bid. The original intent of the Department was to construct the remainder of Park Street waterline in-house.
However, if favorable pricing is obtained, this Project could be contracted. With this in mind, it is recommended that
both projects be designed and bid together, with the Park Street replacement as an option. If pricing is within budget, it
will be included in the contract. If not, the City will construct in-house, using the plans prepared by the Engineer.
The firm of Claunch and Miller, Inc. was selected to submit a proposal for professional engineering services for the
Project, due to similar experience with the design of waterline and sidewalk replacement on Farrington Blvd., Old
Orchard, and Catlett, as well as the first portion of Park Street. The Proposal is as follows (all fees are lump sum):
Engineering Services
Preliminary Engineering Phase $ 7,200.00
Final Design Phase 21,550.00
Construction Phase 5,000.00
Special Services (subcontract)
Survey 7,700.00
Geotechnical 1,320.00
Total Engineering Services $42,770.00
The Agreement also establishes fees for construction observation and additional services. These services will not be
provided unless requested by the City of La Porte.
Action Required by Council: Approve Ordinance No. 99- authorizing the City Manager to execute an agreement with
Claunch & Miller, Inc. to provide professional engineering services for waterline replacement in the amount of
$42,770.00.
Availability of Funds:
General Fund_ Water/Wastewater
76X Capital Improvement Other
Account Number: Utility CIP Fund (Fund 03) Funds Available: XX YES _ NO
Approved for City Council Agenda
I-o 11-09°qi
Robert T. Herrera Date
City Manager
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ORDINANCE NO. 99-2344
AN ORDINANCE APPROVING AND AUTHORIZING AN ENGINEERING AGREEMENT
BETWEEN THE CITY OF LA PORTE AND CLAUNCH & MILLER, INC., FOR
PROFESSIONAL ENGINEERING SERVICES FOR WATERLINE REPLACEMENTS;
APPROPRIATING NOT TO EXCEED $42,770.00 TO FUND SAID CONTRACT;
MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT;
FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN
EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes
the contract, agreement, or other undertaking described in the
title of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this
reference. The City Manager is hereby authorized to execute such
document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all
such signatures and to affix the seal of the City to all such
documents. The City Council appropriates the sum not to exceed
$42,770.00 from the Utility Capital Improvement Fund (Fund 3) to
fund said contract.
Section 2. The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
ORDINANCE NO. 9 9 -.23 ( (,o
PAGE 2
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 8th day of November, 1999.
CITY, OF LA PORTE
By:/—� '
: l
N an L. Ma on ,
Mayor
ATTEST:
L-9� A xaw
Ma tha A. Gillett
City Secretary
City Attorney
AUNCH & MILLOER. INC.
Engineering Consultants
ATTACHMENT "A"
CITY
SEC.,-•dL 1i'11-i ij•�
October 25, 1999 OF fir` ` _..._
Mr. Steve Gillett
Director of Public Works
P.O. Box 1115
LaPorte, TX 77572-1115
RE: Engineering Services for Waterline Improvements
on Catlett and Park Drive
Dear Mr. Gillett:
Claunch & Miller, Inc. (CMI) is pleased to submit this proposal for providing engineering services
on the above referenced project.
DESCRIPTION OF PROJECT
The project consists of waterline improvements in two (2) separate locations.
Catlett- This improvement includes the replacement of an existing 6" waterline with a new
8" waterline along Catlett Street from Farrington Blvd. to Valley Brook Drive
(approximately 2,150'). This project also includes the replacement of all of the existing
sidewalk on the north side of Catlett for this segment.
Park Drive- This improvement involves the replacement of an existing 6" waterline with an
8" waterline along park Drive from to Oak Grove to Bayridge (approximately 2000 L.F.).
The preliminary estimated construction cost for the improvements is $316,775.45.
Page 1 of 6
3701 Kirby Drive, Suite 860 - Houston, Texas 77098 - (713) 524-7113
SCOPE
The scope of engineering services is as follows:
Survey Services
• Provide survey services on each of the project sites suitable for design.
® Vertical elevation information on all three project sites will be based on an assumed
datum.
Geotechnical Service
® Provide a geotechnical report presenting an investigation of the soils at Catlett and
Park Drive.
® The geotechnical report will provide usual and customary information on the existing
soil. It will include bedding and backfill recommendations, trench safety
information. The report will be based upon information obtained from two borings
along Catlett and two along Park Drive. Each boring will be approximately ten (10)
feet deep.
PRELIMINARY ENGINEERING PHASE
• Research existing utilities in the project area.
• Determine a recommended alignment for the new waterlines
® Determine construction method and/or scheduling to minimize disruption of water service
to the community.
• Take photographs of all sites including all driveways.
• Prepare estimated construction costs for the project.
• Develop a project schedule.
• Prepare a letter report presenting the findings, estimated costs, and schedules for the work.
Page 2 of 6
DESIGN ENGINEERING PHASE
® Prepare detailed plan and profile drawings of the final design as presented in the preliminary
engineering report. These plans will be at a scale of 1" = 20' horizontal and V = 2' vertical.
® Prepare contract specifications suitable for bidding.
® Prepare an update of the construction cost based on the final design.
® Furnish five (5) sets of construction documents to the City of La Porte.
CONSTRUCTION ADMINISTRATION PHASE
® Assist the City in obtaining bids for the Project.
® Dispense construction documents from CMI's office to potential bidders.
® During the bidding process, provide information to and answer questions from potential
bidders concerning the Project's construction documents.
® Evaluate the bids and the qualifications of the apparent low bidder and advise the City as to
the acceptability of the apparent low bidder.
A Act as the City's Project representative during the construction phase.
® Review and respond accordingly to all submittals as required by the contract specifications.
® Consult and advise the City; issue all instructions to the Contractor requested by the City;
and prepare and issue, as required, change orders with the City's approval.
® Review the contractor's pay estimates, evaluate the completion of work and make payment
recommendations to the City.
• Visit the site at intervals appropriate to the various stages of construction to observe the
progress and quality of executed work and to determine in general if such work is proceeding
in accordance with the Contract Documents. Such site visits are intended to be periodic in
nature and are not intended to be full time site representation.
• Claunch & Miller, Inc. (CMI) will not be responsible for the means, methods, techniques,
sequences or procedures of construction selected by the Contractor(s) or the safety
precautions and programs incident to the work of the Contractor(s). CMI's effort will be
Page 3 of 6
directed toward providing a greater degree of confidence for the City of La Porte that the
completed work of Contractor(s) will conform to the Contract Documents, but CMI will not
be responsible for the failure of Contractor(s) to perform the work in accordance with the
Contract Documents.
• Conduct a final inspection of the project upon completion of the construction. Prepare a
punch list of items to be completed by the contractor prior to final payment. Verify that the
punch list items have been addressed to the City's satisfaction prior to final payment.
• Prepare a recommendation for Final Payment.
• Provide as -built drawings based on contractor's redlines.
CONSTRUCTION OBSERVATION (IF REQUESTED BY THE CITY)
® Provide a Project representative to observe and monitor the progress and quality of the work
by the Contractor.
• Provide daily reports on the status of the construction.
® Take color photographs of the Project's site prior to construction.
• Participate in the processing of submittals and change orders and the issuance of instructions
as required by the City.
® By providing a project representative, Claunch & Miller, Inc. (CMI) will not be responsible
for construction means, methods, techniques, sequences or procedures or for safety
precautions or programs, or for Contractor(s) failure to perform their work in accordance
with the Contract Documents.
ADDITIONAL SERVICES
• "Additional Services" shall only be performed when directed by the City to CMI. These
services are not considered normal or customary engineering services.
• Services resulting from significant changes in the extent of the Project or its design including
but not limited to changes in size, complexity, the City's schedule, or character of
construction or method of financing; and revising previously accepted studies, reports design
documents or Contract Documents when such revisions are due to causes beyond CMI's
control.
Page 4 of 6
® Preparing documents for alternate bids requested by the City or documents for out of
sequence work.
® Preparing to serve or serving as a consultant or witness for the City in any litigation, public
hearing or other legal or administrative proceeding involving the Project.
® Additional or extended services during construction made necessary by (1) work damaged
by fire or other cause during construction, (2) a significant amount of defective or neglected
work of Contractor(s), (3) prolongation of the construction contract time, (4) acceleration of
the progress schedule involving services beyond normal working hours and (5) default of
contractor
CMI will endeavor to apprise the City of any potential additional or extended services which
may result from the above listed 5 items, prior to CMI's expenditure of time on such services.
As previously noted, any such extended or additional services shall only be performed when
directed by the City to CMI.
O Additional services not otherwise provided for in the scope of services.
FEE
Survey Services
Claunch & Miller, Inc.'s fee for the field survey services is the lump sum amount of-
$7,700.00
Geotechnical Services
Claunch & Miller, Inc.'s fee for the geotechnical services is the lump sum amount of: $1,320.00
Preliminary Engineering Phase
Claunch & Miller, Inc.'s fee for the preliminary engineering phase is the lump sum amount of.
$7,200.00
Final Design Phase
Claunch and Miller, Inc. will perform the Final Design Phase for the Lump Sum amount of-
$21,550.00
Page 5 of 6
Construction Administration Phase
Claunch and Miller, Inc. will perform the Construction Administration Phase for the Lump Sum
amount of
$5,000.00
TOTAL $42,770.00
Construction Observation
Claunch & Miller, Inc.'s fee for a site representative to provide the construction observation services
shall be at an hourly rate of $ 55 per hour plus; $18.50 per day for vehicle expenses (includes vehicle
expenses, mileage, gas, etc. for site representative only) and project costs plus 10%. Other labor
charges such as office support services for the site representative will be billed at direct labor cost
times a factor of 2.99. CMI will not proceed with construction observation services until a budget
has been established for such services and authorization has been received from the City of LaPorte.
Additional Services
Additional services beyond those described in the Scope of Services will be invoiced on the basis
of direct labor cost times a factor of 2.99 and direct cost plus 10%.
FEE SCHEDULE
Claunch & Miller, Inc. will submit monthly progress invoices for all engineering work completed
to invoice date. The invoices would be based on a percentage of completion of each phase applied
to the lump sum fee.
Claunch & Miller, Inc. appreciates the opportunity to submit this proposal and to continue working
for the City of LaPorte.
Sincerely,
CLAUNCH & MILLER, INC.
James E. Thompso�n,P. E
Senior Project Manager
JET/mld
Page 6 of 6
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AGREEMENT FOR SERVICES
This Agreement entered into as of the1114
11 day of N OV41 Q , A.D.,, by
and between Claunch & Miller, Inc. hereinafter referred to as the "Consultant", and the City of La
Porte, Texas, hereinafter referred to as the "Client".
WITNESSETH
WHEREAS, the Client has requested various services of the Consultant with
respect to engineering design and preparation of contract documents for the construction of the
proposed waterline improvements (hereinafter referred to as the Project).
NOW, THEREFORE, Client and Consultant hereby agrees as follows:
1. Engagement of Consultant - Consultant hereby agrees to perform the
services required under the scope of services related to the Project, and to provide Client with copies
of the information, opinions, design calculations and contract documents made the basis of the scope
of the services, which is set out in Attachment "A" and made a part of this contract. Consultant
agrees to initiate services upon receipt of an executed copy of this Agreement.
2. Availability of Information - Client agrees to provide Consultant with
all available information pertinent to the Project. Client will also provide copies of reports,
drawings, and other data, and will, at Consultant's request, provide written authorization to review
Client's files relative to the Project which may be in possession of third parties. Consultant agrees
to return all original documents to Client upon completion of the Project, but reserves the right to
make and keep reproducible copies of all such material.
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3. Access to Facilities - Client will provide access for the Consultant to
enter the property and facilities of Client, as necessary for Consultant to perform services as required
under the Project.
4. Instruments of Service - All documents prepared in accordance with this
contract including exhibits, field notes, laboratory data, original drawings, and specifications are the
property of the Client. The Consultant is given the right to use any of this data in connection with
future engineering projects. The Consultant may retain copies or reproducibles of any information
prepared for this Project.
5. Determination of Fees - The fees for the scope of services as stated in
Attachment "A" provided by Consultant under this agreement will be based on a Lump Sum Amount
of $.
6. Payment and Fee Schedule - The Consultant will submit a monthly
invoice for services rendered. The invoice will be based upon the Consultant's estimate of the
proportion of the total services actually completed at the time of the invoice. Services will be
invoiced using the following fee schedule:
Phase I - Preliminary:
Phase II - Final Design:
Phase III - Construction Administration:
Survey Services:
Geotechnical Services:
$ 7,200.00
$ 21,550.00
$ 5,000.00
$ 7,700.00
$ 1,320.00
-ii-
0 •
7. Terms of Payment - Payment of fees as determined under Paragraph 5
herein above shall be due and payable by Client within thirty (30) days following receipt of
Consultant's monthly invoice.
8. Additional Services - Additional services beyond those described in the
Scope of Services will be invoiced on the basis of direct labor cost times a factor of 2.99 and direct
cost plus 10%.
9. Termination - The Client may terminate this contract at any time by
giving seven (7) days' notice in writing to the Consultant. In that case, all finished or unfinished
documents and other materials produced under this contract, shall become the Client's property. If
the contract is terminated by the Client in accordance with this provision, Consultant shall be paid
for all services performed to the date of termination. Consultant may terminate this contract upon
seven days' written notice in the event of substantial failure by the Client to perform in accordance
with the terms hereof through no fault of the Consultant.
10. Governing Law - This Agreement shall be deemed to have been made
under, and shall be construed and interpreted in accordance with the laws of the State of Texas. The
venue of any suit for enforcement or construction of this contract shall be in Harris County, Texas.
11. Dispute Resolution - The parties will attempt in good faith to resolve any
controversy or claim arising out of or relating to this agreement promptly by negotiation between
senior executives of the parties who have authority to settle the controversy.
The disputing party shall give the other party written notice of the dispute. Within ten days after
receipt of said notice, the receiving party shall submit to the other a written response. The notice and
response shall include (a) a statement of each party's position and a summary of the evidence and
arguments supporting its position, and (b) the name and title of the executive who will represent that
party. The executive shall meet at a mutually acceptable time and place within twenty days of the
date of the disputing party's notice and thereafter as often as they reasonably deem necessary to
exchange relevant information and to attempt to resolve the dispute.
If the controversy or claim has not been resolved within thirty days of the meeting of the senior
executives, the parties shall endeavor to settle the dispute by mediation under the Construction
Industry Mediation Rules of the American Arbitration Association.
If the matter has not been resolved pursuant to the aforesaid mediation procedure within ninety days
of the commencement of such procedure, (which period may be extended by mutual agreement), or
if either party will not participate in such procedure, the controversy shall be settled by arbitration
in accordance with "American Arbitration Association Construction Industry Arbitration Rules" by
a sole arbitrator. The arbitration shall be governed by the United States Arbitration Act, 9 U.S.0 &
1-16, and judgment upon award rendered by the Arbitrator may be entered by any court having
jurisdiction thereof. The place of arbitration shall be Harris County. The arbitrator is not
empowered to award damages in excess of actual damages, including punitive damages.
-iv-
written.
ATTEST:
ENTERED INTO AND AGREED by the parties hereto as the day and year first
CLAUNCH & MILLER, INC.
Consultant
J�
BY:
/—
CHRISTOPHER E. CLAUNCH, P.E.
President
CITY OF LA PORTE, TEXAS
Client
BYG.
-v-
REQUEST FACITY COUNCIL AGENDA ITEM
Agenda Date Requested
Requested By:
Report
Exhibits: Ordinance
Police
Resolution X Ordinance
SUMMARY & RECOMMENDATION
This item was discussed in the Workshop Meeting held on September 27, 1999. The attached ordinance
includes the requests made by City Council at that meeting. As requested, I have revised draft solicitors
ordinance, to delete the final phrase in Section 1, "but not including public safety organizations or
departments in the City of LaPorte." The revision of this ordinance will prevent charitable solicitors or direct
sellers from utilizing City or State rights -of -ways, including highways, streets, alleys, or sidewalks, whether or
not improved and open to traffic, to conduct charitable solicitations or direct sales. In addition, it prevents
charitable solicitors or direct sellers from standing in a roadway for the purpose of soliciting a ride,
contribution, employment or business from the occupant of any vehicle." The ordinance also applies the
existing standard for "no solicitor" notice signs being posted at residential premises to business premises. The
ordinance also requires charitable solicitors to register with the City Secretary; however, no fee will be
required.
Action Required by Council:
Approve Ordinance as amended.
Availability of Funds:
General Fund Water/Wastewater
Capital Improvement General Revenue Sharing
Other
Account Number: Funds Available: YES NO
Approved for City Council Agenda
N-t- cls-gti
Robert T. Herrera Date
City Manager
CITY OF LA PORTE 10
October 22, 1999
TO: Mayor and City Council
FROM: RoberT_. Herrera, City Manager
Tlk-
SUBJECT: Solicitors Ordinance
Enclosed please find a revised draft of the solicitors ordinance discussed at the City Council
Workshop Meeting on September 27, 1999. I plan on placing this back on the Council Agenda at
the November 8, 1999 meeting unless I hear from you with any changes or concerns.
If you have any questions, feel free to give me a call.
RTH/mg
Enclosure
ORDINANCE NO. 99-i3S6-A
AN ORDINANCE AMENDING CHAPTER 22, ARTICLE V, "PEDDLERS, SOLICITORS
AND CANVASSERS", OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF A FINE
NOT TO EXCEED FIVE HUNDRED DOLLARS ($500.00) FOR EACH VIOLATION;
FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN
EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. Section 22-286, "Definitions", of the Code of
Ordinances of the City of La Porte is hereby amended, to add to
said Definitions the following:
"Charitable Solicitation or Solicitor means the
solicitation of money or property for the benefit of any
charitable, religious, patriotic, civic, fraternal or
social organization, or educational institution, or other
philanthropic or non-profit organization."
Section 2. Section 22-287, subparagraph (b), of the Code of
Ordinances of the City of La Porte is hereby amended, to hereafter
read as follows, to -wit:
"(b) No charitable solicitor or direct seller shall
utilize City or State rights -of -ways, including highways,
streets, alleys, or sidewalks, whether or not improved
and open to traffic, to conduct charitable solicitations
or direct sales. No charitable solicitor or direct
seller shall impede the free use of sidewalks and streets
by pedestrians and vehicles."
Section 3. Section 22-287, subparagraph (e), of the Code of
Ordinances of the City of La Porte is hereby amended, to hereafter
read as follows, to -wit:
"(e) No charitable solicitor or direct seller shall
stand in a roadway for the purpose of soliciting a ride,
contribution, employment or business from the occupant of
any vehicle."
Section 4. Section 22-287, subparagraph (h), of the Code of
Ordinances of the City of La Porte is hereby amended, to hereafter
read as follows, to -wit:
99-1354-A
"(h) No persons shall engage in solicitation upon any
residential or business premises without a prior
invitation from the occupant thereof, if such premises is
posted against such solicitation by means of a notice
prominently displayed, upon which is printed the legend:
"no solicitors" (or words of similar import). For
purposes of this subsection, such premises shall be
deemed to be posted against solicitation if there is
exhibited, on or near the main entrance to the premises,
a sign at least three inches by four inches in size which
bears the above legend in letters at least one -third -inch
in length."
Section 5. Chapter 22, Article V, "PEDDLERS, SOLICITORS AND
CANVASSERS", of the Code of Ordinances of the City of La Porte is
hereby amended, by adding thereto a new Section 22-319, which shall
read as follows, to -wit:
"Section 22-319. Charitable Solicitor Registration.
Charitable solicitors shall register with the City
Secretary, providing information as to dates and places
of planned charitable solicitation; name, address, and
telephone number of a contact person for the
organization; and such other information as may be
required by the City Secretary. No fee shall be charged
for charitable solicitation registration."
Section 6. If any provision, section, subsection, sentence,
clause, or phrase of this ordinance, or the application of same to
any person or set of circumstances is for any reason held to be
unconstitutional, void or invalid, the validity of the remaining
portions of this ordinance or their application to other persons
or sets of circumstances shall not be affected thereby, it being
the intent of the City Council in adopting this ordinance that no
portion hereof or provision or regulation contained herein shall
become inoperative or fail by reason of any unconstitutionality,
voidness or invalidity of any other portion hereof, and all
provisions of this ordinance are declared to be severable for that
purpose.
2
qq-r35(o-A •
•
Section 7. Any person who violates a provision of this
ordinance, upon conviction in the municipal court of the City of La
Porte, shall be subject to a fine not to exceed five hundred
dollars ($500.00) for each offense.
Section S. The City Council officially finds, determines,
recites and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
Section 9. This Ordinance shall be effective from and after
its passage and approval, and publication of its caption as
provided by law.
PASSED AND APPROVED, this day of A)0JfMde( , 1999.
ATTEST:
'7:ANd&d-
Mar ha A. Gillett /
City Secretary
APPROVED•
Knox w. Askins
City Attorney
CI Y OF LA�-�PORTE
.Orman Malone
Mayor
3
0
LEGAL NOTICE
ORDINANCE 99-13 56-A
AN ORDINANCE AMENDING CHAPTER 22, ARTICLE V, "PEDDLERS, SOLICITORS AND
CANVASSERS", OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF A FINE NOT TO EXCEED FIVE
HUNDRED DOLLARS ($500.00) FOR EACH VIOLATION; FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
CITY OF LA PORTE
s/Norman Malone Mayor
ATTEST:
s/Martha A. Gillett City Secretary
APPROVED:
s/Knox W. Askins, City Attorney
0
REQUOT FOR CITY COUNCIL AGENDA ITS
AGENDA DATE 11/8/99 REQUESTED BY Jeff Litchfield, Finance Director/ACM
—REPORT; _ RESOLUTION; _ ORDINANCE; XXX OTHER
The City has received notification they have been awarded two separate grants. The grants are
the Universal Hiring Grant #4, which is for Five Police Officers and the COPS MORE Grant,
which is for equipment. As part of the award requirements, the City of La Porte is required to
fund a certain portion of each of these projects. Traditionally, the City has budgeted the entire
impact of the cost of the program as an expense and recorded the receipt of the Grant Revenue
as income.
For the Universal Hiring Grant #4, the City will need to amend the current year budget by
$293,223, which is the salary and associated training costs and capital purchases for five
officers. This amount also includes the purchase of three vehicles. The revenues from the
grant for the five officers will be $125,000. This means the net cost to the City for the five
officers is $168,223. The table below list the costs of the positions for the next five years.
Year
Gross Cost
Grant
Net Cost
1
293,223
125,000
168,223
2
213,145
125,000
88,145
3
221,670
125,000
96,670
4
230,536
0
230,536
5
239,758
0
239,758
1,198, 332
375, 060
823,332
The COPS MORE grant is for the purchase of equipment for the police department. The total
project cost is estimated at $193,000. The grant is $144,750 and the City's portion is $48,250.
In summary, we have received two grants totaling $269,750 ($125,000 + $144,750). The cost of
the projects the grants cover is $486,223 ($293,223 + $193,000), leaving a net impact to the City
of $216,473 for the 1999-2000 budget year.
ACTION REQUIRED BY COUNCIL:
Instruct the Director of Finance to increase the General Fund Expenditure Budget by $486,223
and the General Fund Revenue Projection by $269,750, arriving.at a net impact of lowering the
General Fund's Fund Balance by $216,473.
FUND General ACCT NUM: Fund Balance FUNDS AVAILABLE: Yes
APPROVED FOR CITY COUNCIL AGENDA
�., T. 1 l- I- al
ROBERT T. HERRERA, CITY MANAGER DATE
•
•
ORDINANCE 2367
ORDINANCE 2367 WAS ASSIGNED
FOR TIME AGENDA MEETING ON
NOVEMBER 8, 1999 BUT IT WAS
NOT USED.
REQUEST F•CTTY COUNCLL AGENDA ITEM
Agenda Date Requested: November 8. 1999
Requested By: L. Rigby Department: Administrative Services
Report Resolution X Ordinance
Exhibits: Ordinance 99-1285-0
SUMMARY & RECOMMENDATION
Ordinance No. 1285, which implements Civil Service and establishes classifications, requires revision when changes in
classification occur.
The attached ordinance reflects the addition of five (5) police officers who will be hired as a result of the COPS
Universal Hiring Program grant award.
Action Required by Council:
Approve amendment to Civil Service Ordinance.
Availability of Funds:
_ General Fund_ Water/Wastewater
Capital Improvement General Revenue Sharing
_ Other
Account Number: Funds Available: YES NO
Aaoroved for City Council Agenda
G-06'x -r' 1�3-11
Robert T. Herrera Date
City Manager
ORDINANCE NO..99-1285-0
AN ORDINANCE AMENDING ORDINANCE NO. 1285, "AN ORDINANCE
IMPLEMENTING POLICEMEN'S CIVIL SERVICE; ESTABLISHING
CLASSIFICATIONS; NUMBER OF AUTHORIZED POSITIONS IN EACH
CLASSIFICATION; CONTAINING A SEVERABILITY CLAUSE; FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE
DATE HEREOF".
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. Section 3 of Ordinance 1285-N is hereby amended
and shall hereafter read as follows, to -wit:
11Section 3. There are hereby established the following number
of authorized positions in each of the foregoing classifications,
to -wit:
NUMBER OF AUTHORIZED
CLASSIFICATION POSITIONS
Police Officer 56
Sergeant 9
Lieutenant 4
Assistant Chief 1"
Section 2. Except as hereby specifically amended, Ordinance
No. 1285 and amendments thereto shall remain in full force and
effect.
Section 3. The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
NO. 99-1285-0
PAGE 2
Section 4. This Ordinance shall take effect and be in force
as of November 8, 1999.
PASSED AND APPROVED, this 8th day of November, 1999.
CITY OF LA PORTE
By: LI;227z'�-
Norman L. Maldnd,
Mayor
ATTEST:
a t a A. Gillett
City Secretary
Knox W. Askins
City Attorney
CONSENT AGENDA
•
n
• •
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: November 8. 1999
Requested By: S. Gillett Department: Public Works
XX Report Resolution Ordinance
Exhibits: Bid Tabulation and Bidders List
SUMMARY & RECOMMENDATION
Sealed bids were received on November 1, 1999 for the replacement of brush chipper with a tub grinder. This
unit will be utilized to process yard waste and some construction debris to compost. The replacement unit was
upgraded from a brush chipper to a tub grinder through the Motor Pool Fund through increases in lease fees for
the past several years. Bid requests were sent to five (5) vendors, with six (6) returning bids.
Low bid was received from Industrial Disposal Supply in the amount of $121,200.00. The engine for this unit
does not meet specifications. Second low bid was also submitted by Industrial Disposal Supply for the same
unit with the proper size engine. This bid totaled $126,600.00. A total of $165,000.00 is budgeted in the FY
99-00 Motor Pool Replacement Budget.
It is recommended that the bid be awarded to Industrial Disposal Supply for $126,600.00.
Action Required by Council: It is recommended that the bid be awarded to Industrial Disposal Supply for
$126,600.00.
Availability of Funds:
_ General Fund_ Water/Wastewater
_ Capital Improvement XX Motor Pool Replacement Fund
_ Other
Account Number: 009-7072-532-8050 Funds Available: X YES NO
Approved for City Council Agenda
G4P.t - e ay.1 l- s-qi
Robert T. Herrera Date
City Manager
BID TABULATION
TUB GRINDER - BID #0784
INDUSTRIAL
DISPOSAL
INDUSTRIAL
DISPOSAL
PRECISION
RUSH
VERMEER
DESCRIPTION
QTY
SUPPLY
SUPPLY
MORBARK
HUSKY
EQUIPMENT
EQUIPMENT
TUB GRINDER
1
$121,200.00
$126,600.00
$129,847.00
$138,444.00
$209,400.00
$214,300.00
MODEL
DURATECH
DURATECH
MORBARK
PROGRIND
DIAMOND Z
VERMEER
HD-10 TORNADO
HD-10 TORNADO
1000
2000
1136B
TG400A
325 HP
460 HP
i
•
0 •
BIDDER'S LIST
SEALED BID #0784 - TUB GRINDER
DURA TECH INDUSTRIES INTL
PO BOX 1940
JAMESTOWN ND 58402-1940
RUSH EQUIPMENT CENTER
10100 NORTH LOOP EAST
HOUSTON TX 77029
PRECISION HUSKY
850 MARKEETA SPUR RD
LEEDS, AL 35094-0507
CHAMBER OF COMMERCE
PO BOX 996
LA PORTE TX 77572-0996
MORBARK INC
.PO BOX 1000
WINN MI 48896
VERMEER
7211 EASTHAVEN BLVD
HOUSTON TX 77017
BAYSHORE SUN PUBLISH DATES:
OCTOBER 17, 1999
OCTOBER 24, 1999
171
E
w
REQUEST F011CITY COUNCIL AGENDA ITEM •
Agenda Date Requested: November 8, 1999
Requested By: S. Gillett Department: Public Works )OP
XX Report Resolution Ordinance
Exhibits: Bid Tabulation and Bidders List
SUMMARY & RECOMMENDATION
Sealed bids were received on November 1, 1999 for the replacement of a rear loading garbage truck. Bid
requests were sent to eight (8) vendors, with four (4) returning bids.
Low bid was received from Bayou City Ford Sterling in the amount of $93,862.00. Additionally, Bayou City
Ford Sterling offered a trade-in allowance of $17,731.96, resulting in a net cost of $76,130.04. A total of
$93,840.00 is budgeted in the FY 99-00 Motor Pool Replacement Budget.
It is recommended that the trade-in offer be accepted, and that the bid be awarded to Bayou City Ford Sterling
for a net cost of $76,130.04.
Action Required by Council: It is recommended that the trade-in offer be accepted, and that the bid be
awarded to Bayou City Ford Sterling for a net cost of $76,130.04.
Availability of Funds:
_ General Fund_ Water/Wastewater
_ Capital Improvement XX Motor Pool Replacement Fund
_ Other
Account Number: 009-7072-532-8050 Funds Available: X YES NO
Approved for City Council ALYenda
a 4% &. k— T-0 ``.�q
Robert T. Herrera Date
City Manager
•
BID TABULATION
REAR LOADING REFUSE TRUCK - BID #0782
BAYOU CITY
FORD
LONE STAR
TRUCK
OLYMPIC
OLYMPIC
DESCRIPTION
OTY
STERLING
CENTER
INTERNATIONAL
INTERNATIONAL
REFUSE TRUCK
1
$93,862.00
$94,628.00
$100,124.58
$101,195.01
LESS OPTIONAL TRADE-IN
($17,731.96)
($18,000.00)
($17,732.00)
($18,000.00)
TOTAL LESS TRADE-IN
$76,130.04
$76,628.00
$82,392.58
$83,195.01
REFUSE BODY MODEL
LEACH 2RII
HEIL DPF 5000
LEACH 2RI1
HEIL DPF 5000
DELIVERY
120 DAYS
120 DAYS
330 DAYS
120 DAYS
BIDDER'S LIST
SEALED BID #0782 - REAR LOADING REFUSE TRUCK
BAYOU CITY FORD
PO BOX 21321
HOUSTON TX 77226
HOUSTON FREIGHTLINER
9550 NORTH LOOP EAST
HOUSTON TX 77029
LONE STAR TRUCK CENTER
PO BOX 21127
HOUSTON TX 77226-1127
DAVIS TRUCK & EQUIPMENT
12230 KINDRED
HOUSTON TX 77049
CHAMBER OF COMMERCE
PO BOX 996
LA PORTE TX 77572-0996
DALLAS PETERBUILT
.515 NORTH LOOP 12
IRVING TX 75061
INDUSTRIAL DISPOSAL
PO BOX 8623
HOUSTON TX 77249
OLYMPIC INTERNATIONAL
8900 NORTH LOOP EAST
HOUSTON TX 77029
WASTE SYSTEMS EQUIPMENT
PO BOX 55801
HOUSTON TX 77255
BAYSHORE SUN PUBLISH DATES:
OCTOBER 17, 1999
OCTOBER 24, 1999
•
C
REQUEST FO• ITY COUNCIL AGENDA ITEM
Agenda Date Requested: November 8. 1999
Requested By: S. Gillett Department: Public Works
XX Report Resolution Ordinance
Exhibits: Bid Tabulation and Bidders List
SUMMARY & RECOMMENDATION
Sealed bids were received on November 1, 1999 for the replacement of an 18-yard dump truck with watertight
dump body. This unit is used to transport dewatered sludge from the Little Cedar Bayou Wastewater Treatment
Plant to the sanitary landfill located in Chambers County. Bid requests were sent to six (6) vendors, with three
(3) returning bids.
Low bid was received from Lone Star Truck Center in the amount of $65,302.00. Additionally, Lone Star
Truck Center offered a trade-in allowance of $2,000.00, resulting in a net cost of $63,302.00. A total of
$63,000.00 is budgeted in the FY 99-00 Motor Pool Replacement Budget.
The current unit is a 1987 eight-(8) yard truck with over 123,000 miles. It is recommended that the trade-in
offer be accepted, and that the bid be awarded to Lone Star Truck Center for a net cost of $63,302.00.
Action Required by Council: It is recommended that the trade-in offer be accepted, and that the bid be
awarded to Lone Star Truck Center for a net cost of $63,302.00.
Availability of Funds:
_ General Fund_ Water/Wastewater
_ Capital Improvement XX Motor Pool Replacement Fund
Other
Account Number: 009-7087-532-8050 Funds Available: X YES NO
Approved for City Council Agenda
C *'F.
Robert T. Herrera Date
City Manager
•
BID TABULATION
18 YARD DUMP TRUCK WITH
WATERTIGHT DUMP BODY- BID #0783
DESCRIPTION
QTY
TRUCK
CENTER
OLYMPIC
INTERNATIONAL
BAYOU CITY
FORD STERLING
DUMP TRUCK
1
$65,302.00
$71,488.65
$68,136.00
LESS OPTIONAL TRADE-IN
TOTAL LESS TRADE-IN
($2,000.00)
$63,302.00
($5,000.00)
$66,488.65
NO BID
$68,136.00
DELIVERY
120 DAYS
120 DAYS
120 DAYS
•
•
BIDDER'S LIST
SEALED BID #0783 -18 YARD DUMP TRUCK WITH WATERTIGHT DUMP BODY
BAYOU CITY FORD
PO BOX 21321
HOUSTON TX 77226
HOUSTON FREIGHTLINER
9550 NORTH LOOP EAST
HOUSTON TX 77029
LONE STAR TRUCK CENTER
PO BOX 21127
HOUSTON TX 77226-1127
CHAMBER OF COMMERCE
PO BOX 996
LA PORTE TX 77572-0996
DALLAS PETERBUILT
515 NORTH LOOP 12
I RVI NG TX 75061
INDUSTRIAL DISPOSAL
PO BOX 8623
HOUSTON TX 77249
OLYMPIC INTERNATIONAL
8900 NORTH LOOP EAST
HOUSTON TX 77029
BAYSHORE SUN PUBLISH DATES:
OCTOBER 17, 1999
OCTOBER 24, 1999
u
REQU* FOR CITY COUNCIL AGENDA ITE 0
AGENDA DATE 11/8/99 REQUESTED BY Jeff Litchfield, Finance Director/ACM
REPORT; _ RESOLUTION; _ ORDINANCE; XXX OTHER
Earlier in tonight's meeting, Council considered the acceptance of the Universal Hiring Grant #4,
which was for the addition of five police officers. If that grant was accepted by the City Council,
then the City will need to purchase three additional police cars.
The City recently competitively bid police cars with Philpott Ford being the low bidder. Staff has
contacted Philpott Ford to see if they will honor their bid for these additional units. Attached is a
letter indicating that they will honor the bid.
ACTION REQUIRED BY COUNCIL:
Approve the purchase of three Police Cars from Philpott Ford at a unit cost of $20,987 or a total
cost of $62,961.
FUND General ACCT NUM:
APPROVED FOR CITY COUNCIL AGENDA
Gj,.,A T.
ROBERT T. HERRERA, CITY MANAGER
DATE
FUNDS AVAILABLE:
uoV- 3-99 WED F : 31 Phi PHI LPOT16LEET r'X h0, 40972404 P. i
PhIlPott Motor Company
1400 U.S. Highway 69
Nederland, TX 77627
Meiling Addn u:
P.O. Box 876
Pod XWO, TX 77651
409-727--1451- Fit: 40%727.8739
Government and Commercial Sales
FAX
DA 2'E: November 3, 1999
TO: Susan Kelley
fax: (281)470-7650 phone:
FROM.- Bobby Swan
phone: (409)727-1451 ext. 1047
toll -free phone: (888)973-5338
fax: (409)724-0934
e-mail: rhAerppernet.net
# OF PGS: 1
MESSAGE:
Ref: City of La Porte Bid #0781
Please be advised, as per our conversation, you may raise or lower quantities on line
item #1 Police car at 20,987 for the model year or until factory cut off date,