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2000-02-21 Special Called Regular Meeting and Workshop Meeting
• • MINUTES OF THE SPECIAL CALLED REGULAR MEETING AND WORKSHOP MEETING OF LA PORTE CITY COUNCIL FEBRUARY 21, 2000 1. CALL TO ORDER The meeting was called to order by Mayor Norman Malone at 6:00 p.m. Members of City Council Present: Councilpersons Guy Sutherland, Chuck Engelken, Howard Ebow, Peter Griffiths, Alton Porter, Deotis Gay, Charlie Young, Jerry Clarke, and Mayor Norman Malone. Members of Council Absent: None Members of City Executive Staff and City Employees Present: City Manager Robert T. Herrera, City Attorney Knox Askins, Assistant City Manager John Joerns, Assistant City Manager Jeff Litchfield, City Secretary Martha Gillett, Director of Planning Doug Kneupper, Police Chief Richard Reff, Director of Public Works Steve Gillett, Director of Administrative Services Louis Rigby, City Planner Brad Ellis, Assistant Police Chief Aaron Corrales, Assistant Finance Director Cynthia Alexander, City Manager's Administrative Assistant Carol Buttler, and Golf Course Manager Alex Osmond. Others Present: Ross T. Morris, Robert McKinney, Rob Roy, and a number of citizens. 2. Councilman Howard Ebow delivered the Invocation. 3. Council considered approving the minutes of the Regular Meeting on February 14, 2000. Motion was made by Councilperson Ebow to approve the minutes of the Regular Meeting as presented. Second by Councilperson Sutherland. The motion carried. Ayes: Sutherland, Engelken, Ebow, Porter, Gay, Young, Clarke, and Mayor Malone Nays: None Abstain: Griffiths 4. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAXPAYERS WISHING TO ADDRESS COUNCIL. Mayor Norman Malone introduced Ross T. Morris, applicant for Planning and Zoning Commission. Rob Roy — 609 Canyon Springs — Thanked City Council and City Staff for all the work and improvements to the Fairmont Park baseball fields and park area. 5. Council considered approving an ordinance appointing Ross T. Morris to the Planning and Zoning Commission, District 3 position. City Council Minutes — February 21, 2000 — Page 2 City Attorney Knox Askins presented summary and recommendation. Term of appointment will be from February 21, 2000 to May 30, 2000. City Attorney read: ORDINANCE 2000-2380 — AN ORDINANCE APPOINTING A MEMBER TO THE PLANNING AND ZONING COMMISSION OF THE CITY OF LA PORTE; PROVIDING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Ebow to approve the ordinance as presented by Mr. Asking. Second by Councilperson Griffiths. The motion carried. Ayes: Sutherland, Engelken, Ebow, Griffiths, Porter, Gay, Young Clarke and Mayor Malone. Nays: None Abstain: None 6. Council considered approving an ordinance approving an interlocal excess rebate water capacity purchase and sale agreement between the La Porte Area Water Authority and the City of Friendswood. City Manager Robert T. Herrera presented summary and recommendation. City Attorney read: ORDINANCE 2000-2381 — AN ORDINANCE APPROVING AND AUTHORIZING AN EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT BETWEEN THE LA PORTE AREA WATER AUTHORITY AND THE CITY OF FRIENDSWOOD; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. 7. Council considered approving an ordinance approving an interlocal excess rebate water capacity purchase and sale agreement between the La Porte Area Water Authority and the Clear Lake City Water Authority. City Manager Robert T. Herrera presented summary and recommendation. City Attorney read: ORDINANCE 2000-2382 — AN ORDINANCE APPROVING AND AUTHORIZING AN EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT BETWEEN THE LA PORTE AREA WATER AUTHORITY AND THE CLEAR LAKE CITY WATER AUTHORITY; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. 8. Council considered approving an ordinance approving an interlocal excess rebate water capacity purchase and sale agreement between the La Porte Area Water Authority and the City of Pasadena. City Manager Robert T. Herrera presented summary and recommendation. City Council Minutes — February 21, 2000 — Page 3 City Attorney read: ORDINANCE 2000-2383 — AN ORDINANCE APPROVING AND AUTHORIZING AN EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT BETWEEN THE LA PORTE AREA WATER AUTHORITY AND THE CITY OF PASADENA; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH TIME OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Gay to vote on items 6, 7, and 8 as one item to approve ordinance numbers 2000-2381 2000-2382 and 2000-2383 as presented by Mr. Herrera. Second by Councilperson Young. The motion carried. Ayes: Sutherland, Engelken, Ebow, Griffiths, Porter, Gay, Young, Clarke and Mayor Malone. Nays: None Abstain: None 9. Council considered approving an ordinance authorizing the Mayor to execute a cost sharing agreement Southeast Water Purification Plant (restated and amended) with the City of Houston. City manager Robert T. Herrera presented summary and recommendation. Director of Public Works Steve Gillett provided additional information to City Council. City Attorney read: ORDINANCE 2000-2384 — AN ORDINANCE APPROVING AND AUTHORIZING A COST SHARING AGREEMENT ON THE SOUTHEAST WATER PURIFICATION PLANT BETWEEN THE LA PORTE AREA WATER AUTHORITY AND THE CITY OF HOUSTON; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Engelken to approve the ordinance as presented by Mr. Herrera. Second by Councilperson Griffiths. The motion carried. Ayes: Sutherland, Engelken, Ebow, Griffiths, Porter, Young, Clarke and Mayor Malone. Nays: Gay Abstain: None 10. Council considered awarding bid for computer parts and supplies to Komputer Plus. Director of Administrative Services Louis Rigby presented summary and recommendation and answered questions for City Council. Motion was made by Councilperson Engelken to award the bid as presented by Mr. Rigby. Second by Councilperson Clarke/Porter. The motion carried. City Council Minutes — February 21, 2000 — Page 4 Ayes: Sutherland, Engelken, Ebow, Griffiths, Porter, Gay, Young, Clarke and Mayor Malone. Nays: None Abstain: None 11. EXECUTIVE SESSION — PURSUANT TO PROVISION OF THE OPEN MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, AND 551.084, TEXAS GOVERNMENT CODE, - (CONSULTATION WITH ATTORNEY, DELIBERATION REGARDING REAL PROPERTY, DELIBERATION REGARDING PROSPECTIVE GIFT OR DONATION, PERSONNEL MATTERS, CONFERENCE WITH EMPLOYEES DELIBERATION REGARDING SECURITY DEVICES, OR EXCLUDING A WITNESS DURING EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION) There were no items to be discussed in Executive Session. 12. CONSIDERATION AND POSSIBLE ACTION ON ITEMS CONSIDERED IN EXECUTIVE SESSION 13. The special called workshop meeting was called to order by Mayor Norman Malone at 6:28 p.m. A. Discuss preliminary layout of the proposed City Hall expansion — D. Kneupper B. Discuss plans for Golf Course improvements — D. Kneupper Mayor Malone called for a 5 minutes break at 7:50 p.m. Mayor Malone reconvened the workshop at 8:10 p.m. C. Discuss City's space analysis of Police Department needs — R. Reff D. Receive report from Police Chief on activities and crime statistics — R. Reff 14. Mayor Norman Malone adjourned the special called workshop meeting at 9:45 p.m. 15. ADMINISTRATIVE REPORTS Director of Planning Doug Kneupper introduced the new City Planner Brad Ellis: 16. COUNCIL ACTION Councilpersons Engelken, Ebow, Griffiths, Porter, and Young brought items to Council's attention. 17. ADJOURNMENT 0 • City Council Minutes — February 21, 2000 — Page 5 There being no further business to come before Council, the Regular Meeting was duly adjourned at 9:55 PM. Respectfully submitted,C-M )4LW Martha Gillett City Secretary Pas ed and ;ao proved on this 8th day of February 2000. .y on ne, yor ORDINANCE NO. 2000-13 70 AN ORDINANCE APPOINTING A MEMBER TO THE PLANNING AND ZONING COMMISSION OF THE CITY OF LA PORTE; PROVIDING A SEVERABILITY CLAUSE; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council of the City of La Porte hereby appoints the following member to the City of La Porte Planning and Zoning Commission, filling the remaining unexpired term of Michael N. Jetty, beginning on the effective date hereof, and expiring on May 30th of the year indicated, or until their successor shall have been duly appointed and qualified: District 3 - ROSS T. MORRIS 2000 Section 2. If any section, sentence, phrase, clause or any part of any section, sentence, phrase, or clause, of this ordinance shall, for any reasons, be held invalid, such invalidity shall not affect the remaining portions of this ordinance, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase or clause, or part thereof, may be declared invalid. Section 3. All ordinances or parts of ordinances in conflict herewith are repealed to the extent of such conflict only. Section 4. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as 0 • required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section S. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 21st day of February, 2000. ATTEST: ija.AAul- Mar ha A. Gillett City Secretary APPROVED: u Knox W. Askins City Attorney CITY OF LA PORTE By: N rman . MaYdne Mayor 2 077-OFLA P APPLICATION FOR CTY BOARDS / COMMISSIONS NOTE. As an applicant for a City Board or Com®ssiou, your name, address and phone number will be available m the press and the public. AIl other h tormadoa wa .remain eontidential. You WM be contacted before any azdan is taken on your appointment. Incumbents whose perms expire are automatically considered for mappoint I t, upon request. A member who is abaeat for more than 25 % of called meetings. for.. other than medical reasons, wX be subject to remove! by City Council. Final decison aPPomment and vlmmtment of members of Boards and.Cammissions rests withie City Council. APPLICANT MUST BE A C1T7zmv OF THE UNnw STATES; A RESIDENT OF TBI CITY OF LA PORTE; AND A QUALlrM VOTER IN THE CITY OF LA PORTE. M OMERS OF TIRE PLANNING AND ZONJNG CO1y MSION MUST ALSO BE RESIDENTS OF ONE OF THE CITY COUNCIL DISTRICT'S FROM WMCEI THY ARE APPOINTED. _Please the or print clearly DATE: 2--L0-Q2- Name: Uo��_9055 T 4 xAU t=t ha Address; __�}29 ��ER Ciry state/Zip Code:TEXA,=;1'531 Are you a registered voter in the La- Porte City Jim Did you vote in the last City election?: or N ,Mease indicate Lour preference by number. I-2-3. W. Airport Advfsory Board _Fire Code Review Committee Planning and Zoning Commission Zoning Board of Adjustment Civil Service Commission SEPARATE LEGAL ENTITIES La Porte Area Water Authority or 9i I the undersigned am interested in serving on one of the above Boards / Commissions as indicated. SJ&=v=-of Applieaoc Dace 0 • BACKGROUND ;MTTrA'iTAAr Professional Background: Community Activities / Hobbies: References: (include address and shone number) 1. 2. 3. • • • • ski• -�• • • �• . • • • III I /� ;� �i► / ��. Att,qI2hm=ft: M - No You are welcome to aund additional information, such as, resumes, let =, teams, em that further d='Ie your professional sad personal background. Please retmm this form and any attachments to: City of La Porte City Secretary's Of%e PO Box ills La Porte, Texas 71572-1115 • • REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: February 21, 2000 Requested By: Robert T. Herrera Department: Administration Report Resolution XXX Ordinance Exhibits: Ordinances Approving Agreements Sample Excess Rebate Water Capacity Purchase and Sale Agreement SUMMARY & RECOMMENDATION The La Porte Area Water Authority (LPAWA) owns the right to purchase 3.6 Million Gallons per Day (MGD) of Interim Expansion Capacity at the Southeast Water Purification Plant (the "Plant'). The Authority intends to purchase 0.6 MGD of this capacity, and sell the rights for the remaining 3-MGD to interested Co -Participants at the Plant by means of Interlocal Agreements. The Authority, with the concurrence of the City Council, has set the minimum value of these rights at $0.85 per gallon. Three Co -Participants have expressed an interest in purchasing these rights. At a meeting on February 11, 2000, they informed the City that they would each be interested in purchasing 1 MGD each, at the minimum price of $0.85 per gallon. The attached Excess Rebate Water Capacity Purchase and Sale Agreement is intenders to convey 1 MGD of the Authority's right to purchase Interim Expansion Capacity at the Plant to each of the three Co -Participants, for a total sale of 3 MGD. The total sales price is $2,550,000, with each entity paying $850,000. Terms are 40% downs, payable by February 29, 2000. The balance is due by June 30, 2000. Upon request, the Authority may extend the final payment date to October 31, 2000, and the balance will accrue interest from June 30, 2000 at 5.5%. The City Council of the City of La Porte is required by the Authority's enabling legislation to approve all contracts entered into by the Authority. Action Required by Council: Approve Ordinances authorizing the Mayor to execute a Interlocal Excess Rebate Water Capacity Purchase and Sale Agreement with the Cities of Friendswood and Pasadena and the Clear Lake City Water Authority for a total price of $2,550,000. Availability of Funds: _ General Fund_ Water/Wastewater _ Capital Improvement General Revenue Sharing Other Account Number: N/A Funds Available: YES NO Approved for City Council Agenda (2j.k i a-i(v a000 Robert T. Herrera Date Citv Manager 0 • ORDINANCE NO. 2000-1311 AN ORDINANCE APPROVING AND AUTHORIZING AN EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT BETWEEN THE LA PORTE AREA WATER AUTHORITY AND THE CITY OF FRIENDSWOOD; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The Mayor is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. • • ORDINANCE NO. 2000-1381 PASSED AND APPROVED, this 21st day of February, 2000. CITY OF LA PORTE By: �l rman L. Malohd Ma or ATTEST: 0 Am r Martha A. Gillett City Secretary APPROV / Knox W. Askins City Attorney W 700WA EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT STATE OF TEXAS { { COUNTY OF HARRIS { This Agreement, made and entered as of the 21st day of February, 2000, between the LA PORTE AREA WATER AUTHORITY, a conservation and reclamation district authorized and created under Article XVI, Section 59 of the Texas Constitution, and acting under Chapters 49 and 54, Texas Water Code, as amended, hereinafter "Seller", and the CITY OF FRIENDSWOOD, a political subdivision of the State of Texas, hereinafter referred to as "Purchaser". W I T N E S S E T H: WHEREAS, the City of Houston is planning an interim expansion of the Southeast Water Purification Plant (the "Houston Plant") from 80 Million Gallons per Day (MGD) to 120 MGD; WHEREAS, the La Porte Area Water Authority (the "Seller"), as a co- owner of the Houston Plant, has the right to purchase up to 3.6 MGD of the Interim Capacity Expansion; WHEREAS, Seller desires to sell 3 MGD of the Interim Capacity Expansion in the Houston Plant which the Seller has the right to purchase; WHEREAS, Purchaser desires to acquire 1 MGD of such right to purchase water capacity; and WHEREAS, parties desire that such purchase, sale and transfer of Seller's interest (as hereinafter defined) to Purchaser shall be effective as of the Transfer Date (as hereinafter defined). NOW THEREFORE IN CONSIDERATION OF PREMISES, and for good and valuable consideration, Seller and Purchaser agree as follows: I. In addition to the defined terms set out above, the following defined terms are assigned the meanings set forth below: 0 • "Down Payment" shall mean the $340,000.00 down payment, which is equivalent to forty percent (40%) of the Purchase Price, for Seller's interest, to be paid by Purchaser to Seller on or before 2:00 p.m. on Tuesday, February 29, 2000. "Purchase Price" shall mean the amount of $850,000.00. "Seller's Interest" shall mean La Porte Area Water Authority's excess rebate water capacity in the amount shown on Exhibit "A" attached hereto. "Transfer Date" shall mean Friday, June 30, 2000, at 2:00 p.m., at which time the final balance of the Purchase Price shall be due and payable, unless deferred to no later than October 31, 2000, at 2:00 p.m., in which case the balance of the Purchase Price shall bear interest at the rate of five and one-half percent (5.5%) per annum, from and after June 30, 2000. II (a) Purchaser agrees to pay to Seller the Down Payment not later than 2:00 p.m. on Tuesday, February 29, 2000. Purchaser agrees to pay the balance of the Purchase Price on or before June 30, 2000. If the balance of the Purchase Price is not paid on June 30, 2000, said balance shall accrue interest at the rate of five and one-half percent (5.5%) per annum from and after June 30, 2000, provided, in any event, the entire balance of the Purchase Price, together with accrued interest thereon, shall be due and payable no later than Tuesday, October 31, 2000. (b) Seller and Purchaser each hereby represent and warrant that it has full right, power, and authority to enter into this Agreement and it is the legal, valid, and binding obligation of such party. (c) On or before the Transfer Date, upon or after payment by Purchaser of the full amount of the Purchase Price to Seller, Seller shall deliver to Purchaser, with a copy to the City of Houston, the executed Conveyance of Interest substantially in the form attached hereto as Exhibit "A". The dated date of such Conveyance of Interest shall be the Transfer Date. III. The following shall be considered a default under this Agreement: (a) the failure of Purchaser to pay the Down Payment to Seller on or before the first payment date; (b) the failure of Purchaser to pay the balance of the Purchase Price to Seller as set forth in II(a) hereof; (c) the failure of Purchaser to perform and observe in a timely manner any of the covenants contained in this Agreement; or 2 0 • (d) the Transfer Date has not occurred and payment in full received, together with accrued interest, if any, by October 31, 2000. The following shall be considered remedies upon default: (a) It is not intended hereby to specify (and this Agreement shall not be construed as specifying) an exclusive remedy for any default, but all remedies existing at law or in equity (including specific performance) may be availed of by either party and shall be cumulative. (b) Seller may declare Purchaser's Down Payment forfeited, and Seller may declare this contract null and void. IV. Seller or Purchaser may terminate this Agreement by notice in writing if the City of Houston elects not to construct the expansion contemplated in the "Cost Sharing Agreement Southeast Water Purification Plant" (restated and amended). If either party terminates this Agreement pursuant to this Article IV, Seller shall immediately refund the Down Payment paid by Purchaser plus accrued interest thereon at five and one-half percent (5.5%) per annum calculated on a year of 360 days from date of down payment to date of refund. V. Addresses and Notice. Unless otherwise provided in this Agreement, any notice, communication, request, reply, or advice (herein severally and collectively, for convenience, called "Notice") herein provided or permitted to be given, made, or accepted by either party to the other must be in writing and may be given or be served by (i) depositing the same in the United States mail postpaid and registered or certified and addressed to the party to be notified, with return receipt requested, (ii) by delivering the same to an officer of such party, or (iii) by overnight delivery, receipt of which is confirmed by the sender by prepaid telegram, when appropriate, addressed to the party to be notified. Notice shall be conclusively deemed to be effective upon receipt. Notice given in any other manner shall be effective only when received by the party to be notified. For the purpose of Notice, the addresses of the parties shall, until changed as hereinafter provided, be as follows: If to Seller: La Porte Area Water Authority P.O. Box 1115 La Porte, TX 77572 Attn: Robert T. Herrera General Manager 0 • If to Purchaser: City of Friendswood 910 South Friendswood Drive Friendswood, TX 77546-4856 Attn: Ronald E. Cox City Manager The parties shall have the right from time to time and at any time to change their respective addresses and each shall have the right to specify as its address any other address by providing at least five (5) days written notice to the other party. VI. Modification. This Agreement shall be subject to change or modification only with the mutual written consent of the parties. Assignability. This Agreement shall not be assignable by any party without the prior written consent of the other party hereto. No third party shall be a beneficiary of this Agreement except permitted assigns. Severability. The provisions of this Agreement are severable, and if any provision or part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court or competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such provision or part of this Agreement to other persons or circumstances shall not be affected thereby. Exhibits. The exhibits attached hereto are incorporated herein for all purposes. Merger. This Agreement constitutes the entire agreement between the parties relative to the subject matter hereof. There have been and are no agreements, covenants, representations or warranties between the parties other than those expressly stated herein or expressly provided for herein. Counterparts. This Agreement may be executed in any number of counterparts, and each such counterpart shall be, and shall be deemed to be an original. All such counterparts shall constitute but one and the same instrument. IN WITNESS WHEREOF, the parties have executed the Agreement as of the date and year first written in this Agreement. SELLER: LA PORTE AREA WATER AUTHORITY By: Pres' e t 4 U • ATTEST* 'Q"2�12 Secretary THE FOREGOING AGREEMENT HAS BEEN APPROVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, BY ITS ORDINANCE NO. 2000-, PASSED AND APPROVED -g4k/ , 2000 CITY OF LA PORTE By: �-- ��— N rman Malone Mayor ATTEST: is t a A. Gillett City Secretary APPROVED AS TO r Knox W. Askins City Attorney AT ST: s City Secretary APPROVED AS TO FORM: Kim Mickelson Attorney PURCHASER: CITY OF FRIENDSWOOD 5 • 0 RESOLUTION NU. R2000-13 A RESOLUTION OF THE CITY OF FRIENDSWOOD, TEXAS, APPROVING AND AUTHORIZING AN EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT BETWEEN THE LA PORTE AREA WATER AUTHORITY AND THE CITY OF FRIENDSWOOD FOR THE PURCHASE OF 1 MCD OF THE INTERIM CAPACITY AT TITE SOUTHEAST WATER PURIFICATION PLANT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AND EFFECTIVE DATE HEREOF. NOW THCUFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TIIE CITY OF FRIENDS WOOD, STATE OF TEXAS: Section 1. T11e City Council hereby approves and authorizes the contract, 11or an excess rebate water capacity purchase and sale agreement between the La Porte Area Water Authority and the City of Friendswood ror the purchase of I mgd of the interim capacity at the Southeast Wuter Purification Plant, in substantially the -form as shown in the document which is attached hereto and incorporated herein by this reference. The Presiding Officer is hereby authorized to execute such document and all related documents on behalf of the City of Friendswood. The Secretary is hereby authorized to attest to all such signatures and to affix to all such documents. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at City Hall, 910 South Friendswood Drive, Friendswood, 'texas 77546, on February 21, 2000, for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as requires by law at all times during which this Resolution and the subject matey thereof has been discussed, considered and !banally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Resolution shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED this Zi-.eitday of February, 2000. Harold L. Whitaker Mayor ATTEST: /I . L DNoris McKenzie, Me City Secretary Water Purification Plant Page 2 • City of Friendswood 910 South Friendswood Drive Friendswood, Texas 77546-4856 (281) 996-3270 Fax: (281) 482-1634 February 16, 2000 Mr. Robert T. Herrera General Manager La Porte Area Water Authority PO Box 1115 LaPorte, TX 77572-1115 Dear Mr. Herrera: Mayor HAROLD L WHITAKER Councilmembers KrrrEN HAJECATE JERRY MUCSSON TOM MANISON Kurt BPJ22 M LARRY TAYLOR MEL MEASELES City Manager RONALD L COX City Secretary DELORIS McKENNZIE, T.R.M.C. This is in response to your letter of January 24, 2000. In that letter, you offered the sale of up to three million gallons per day (MGD) in water rights capacity in the Southeast Water Purification Plant (SEWPP). In your letter you stated the method for expressing interest would be in the form of a bid for the water to be submitted on February 17, 2000. It was our understanding from a meeting with you on January 26, 2000, the City of Pasadena and Clear Lake Water Authority were also indicating an interest in purchasing all or a portion of this capacity. At their February 7, 2000 meeting, the Friendswood City Council authorized the purchase of up to 3 MGD from LaPorte Area Water Authority and the City of LaPorte. Since that time, at the suggestion of our Public Works Director, Melvin Meinecke, representatives of the City of Friendswood, City of Pasadena and Clear Lake Water Authority have met to discuss our mutual interest in water. Each agreed the preferred method of securing the water rights from La Porte would be to share 1 MGD equally. On February 11, 2000, representatives of the three entities met with La Porte officials to discuss that alternative. We were very pleased to learn that the City of La Porte approved the concept of sharing the water equally among the entities expressing interest. Our only unknown at the time of the February 11 meeting was whether the City of Pasadena would actually participate in the purchase. Both Friendswood and Clear Lake Water Authority agreed at that time to equally share the remaining 1 MGD should Pasadena decide not to participate. As of this date, it is now our understanding the City of Pasadena is interested, subject to their Council's approval on February 22. With that in mind, please consider this letter a formal offer to purchase water rights as follows. • Mr. Robert T. Herrera Page Two February 16, 2000 ■ The City of Friendswood will purchase 1.5 million gallons per day of water capacity from the SEWPP at $.85/gallon for a total cost of $1,275,000, if the City of Pasadena does not participate ■ The City of Friendswood will purchase 1.0 million gallons per day of water capacity from the SEWPP at $.85/gallon for a total cost of $850,000 if all three interested parties agree to purchase the amount available equally. We understand the City of La Porte City Council is expected to act on this offer on Monday February 21, 2000 with the approval of the Interlocal Agreement prepared by your City Attorney. Likewise, the City Council of Friendswood is scheduled to meet on February 21, 2000 to adopt a resolution approving the interlocal agreement. On behalf of the City of Friendswood Council and staff, let me express our appreciation to the City of La Porte Council and staff for the spirit of cooperation in this important effort. We all know water, and especially surface water, is becoming an increasingly important and scarce commodity. Your willingness to make your excess capacity available to others in need is to be applauded. We are especially appreciative of your willingness to work with all interested parties to equally share in the available water, rather than require the sealed bidding competitive process originally proposed. Your attitude and actions promote and solidify cooperation among our neighbors. If you have any questions or concerns, feel free to contact Ron Cox our City Manager at 281- 996-3250. Sincerely, Harold L. Whitaker Mayor HLW:REC:tsm Cc Councilmembers City Manager Director of Public Works 0 • ORDINANCE NO. 2000- 0-3 f A AN ORDINANCE APPROVING AND AUTHORIZING AN EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT BETWEEN THE LA PORTE AREA WATER AUTHORITY AND CLEAR LAKE CITY WATER AUTHORITY; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The Mayor is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. C� J • ORDINANCE NO. 2000-AM;1, PASSED AND APPROVED, this 21st day of February, 2000. CITY OF LA PORTE By: �1 No man L. Mqonb Mayor ATTEST: Ma tha A. Gillett City Secretary APPR El f/ ox W. Askins City Attorney PAGE 2 EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT STATE OF TEXAS { { COUNTY OF HARRIS { This Agreement, made and entered as of the 21st day of February, 2000, between the LA PORTE AREA WATER AUTHORITY, a conservation and reclamation district authorized and created under Article XVI, Section 59 of the Texas Constitution, and acting under Chapters 49 and 54, Texas Water Code, as amended, hereinafter "Seller", and CLEAR LAKE CITY WATER AUTHORITY, a political subdivision of the State of Texas, hereinafter referred to as "Purchaser". W I T N E S S E T H: WHEREAS, the City of Houston is planning an interim expansion of the Southeast Water Purification Plant (the "Houston Plant") from 80 Million Gallons per Day (MGD) to 120 MGD; WHEREAS, the La Porte Area Water Authority (the "Seller"), as a co- owner of the Houston Plant, has the right to purchase up to 3.6 MGD of the Interim Capacity Expansion; WHEREAS, Seller desires to sell 3 MGD of the Interim Capacity Expansion in the Houston Plant which the Seller has the right to purchase; WHEREAS, Purchaser desires to acquire 1 MGD of such right to purchase water capacity; and WHEREAS, parties desire that such purchase, sale and transfer of Seller's interest (as hereinafter defined) to Purchaser shall be effective as of the Transfer Date (as hereinafter defined). NOW THEREFORE IN CONSIDERATION OF PREMISES, and for good and valuable consideration, Seller and Purchaser agree as follows: I. In addition to the defined terms set out above, the following defined terms are assigned the meanings set forth below: "Down Payment" shall mean the $340,000.00 down payment, which is equivalent to forty percent (40%) of the Purchase Price, for Seller's interest, to be paid by Purchaser to Seller on or before 2:00 p.m. on Tuesday, February 29, 2000. "Purchase Price" shall mean the amount of $850,000.00. "Seller's Interest" shall mean La Porte Area Water Authority's excess rebate water capacity in the amount shown on Exhibit "A" attached hereto. "Transfer Date" shall mean Friday, June 30, 2000, at 2:00 p.m., at which time the final balance of the Purchase Price shall be due and payable, unless deferred to no later than October 31, 2000, at 2:00 p.m., in which case the balance of the Purchase Price shall bear interest at the rate of five and one-half percent (5.5%) per annum, from and after June 30, 2000. II (a) Purchaser agrees to pay to Seller the Down Payment not later than 2:00 p.m. on Tuesday, February 29, 2000. Purchaser agrees to pay the balance of the Purchase Price on or before June 30, 2000. If the balance of the Purchase Price is not paid on June 30, 2000, said balance shall accrue interest at the rate of five and one-half percent (5.5%) per annum from and after June 30, 2000, provided, in any event, the entire balance of the Purchase Price, together with accrued interest thereon, shall be due and payable no later than Tuesday, October 31, 2000. (b) Seller and Purchaser each hereby represent and warrant that it has full right, power, and authority to enter into this Agreement and it is the legal, valid, and binding obligation of such party. (c) On or before the Transfer Date, upon or after payment by Purchaser of the full amount of the Purchase Price to Seller, Seller shall deliver to Purchaser, with a copy to the City of Houston, the executed Conveyance of Interest substantially in the form attached hereto as Exhibit "A". The dated date of such Conveyance of Interest shall be the Transfer Date. The following shall be considered a default under this Agreement: (a) the failure of Purchaser to pay the Down Payment to Seller on or before the first payment date; (b) the failure of Purchaser to pay the: balance of the Purchase Price to Seller as set forth in II(a) hereof; (c) the failure of Purchaser to perform and observe in a timely manner any of the covenants contained in this Agreement; or 2 • • (d) the Transfer Date has not occurred and payment in full received, together with accrued interest, if any, by October 31, 2000. The following shall be considered remedies upon default: (a) It is not intended hereby to specify (and this Agreement shall not be construed as specifying) an exclusive remedy for any default, but all remedies existing at law or in equity (including specific performance) may be availed of by either party and shall be cumulative. (b) Seller may declare Purchaser's Down Payment forfeited, and Seller may declare this contract null and void. IV. Seller or Purchaser may terminate this Agreement by notice in writing if the City of Houston elects not to construct the expansion contemplated in the "Cost Sharing Agreement Southeast Water Purification Plant" (restated and amended). If either party terminates this Agreement pursuant to this Article IV, Seller shall immediately refund the Down Payment paid by Purchaser plus accrued interest thereon at five and one-half percent (5.5%) per annum calculated on a year of 360 days from date of down payment to date of refund. Addresses and Notice. Unless otherwise provided in this Agreement, any notice, communication, requestp reply, or advice (herein severally and collectively, for convenience, called "Notice") herein provided or permitted to be given, made, or accepted by either party to the other must be in writing and may be given or be served by (i) depositing the same in the United States mail postpaid and registered or certified and addressed to the party to be notified, with return receipt requested, (ii) by delivering the same to an officer of such party, or (iii) by overnight delivery, receipt of which is confirmed by the sender by prepaid telegram, when appropriate, addressed to the party to be notified. Notice shall be conclusively deemed to be effective upon receipt. Notice given in any other manner shall be effective only when received by the party to be notified. For the purpose of Notice, the addresses of the parties shall, until changed as hereinafter provided, be as follows: If to Seller: La Porte Area Water Authority P.O. Box 1115 La Porte, TX 77572 Attn: Robert T. Herrera General Manager 01 • 0 If to Purchaser: Clear Lake City Water Authority 900 Bay Area Boulevard Houston, TX 77058 Attn: Wilbert J. Molbert General Manager The parties shall have the right from time to time and at any time to change their respective addresses and each shall have the right to specify as its address any other address by providing at least five (5) days written notice to the other party. VI. Modification. This Agreement shall be subject to change or modification only with the mutual written consent of the parties. Assignability. This Agreement shall not be assignable by any party without the prior written consent of the other party hereto. No third party shall be a beneficiary of this Agreement except permitted assigns. Severability. The provisions of this Agreement are severable, and if any provision or part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court or competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such provision or part of this Agreement to other persons or circumstances shall not be affected thereby. Exhibits. The exhibits attached hereto are incorporated herein for all purposes. Merger. This Agreement constitutes the entire agreement between the parties relative to the subject matter hereof. There have been and are no agreements, covenants, representations or warranties between the parties other than those expressly stated herein or expressly provided for herein. Counterparts. This Agreement may be executed in any number of counterparts, and each such counterpart shall be, and shall be deemed to be an original. All such counterparts shall constitute but one and the same instrument. IN WITNESS WHEREOF, the parties have executed the Agreement as of the date and year first written in this Agreement. SELLER: LA PORTE AREA WATER AUTHORITY By: Presi n H • ATTEST• Secretary THE FOREGOING AGREEMENT HAS BEEN APPROVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS BY ITS ORDINANCE NO. 2000-1-;9z' , PASSED AND APPROVED -a/- , 2000 CIT OF LA PORTE By: 'Iform-ah Malone Mayor ATTEST: AMa tha 6A. i lett City Secretary APP E ASTO�FORM: City Attorney ATTEST: APPROVED AS TO L:� i LS�E�c Attorney 5 PURCHASER: CLEAR LAKE CITY WATER AUTHORITY By: �7 Name: / a le I. 1wer Title:r President RESOLUTION NO. A RESOLUTION APPROVING AND AUTHORIZING AN EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT BETWEEN THE LA PORTE AREA WATER AUTHORITY AND CLEAR LAKE CITY WATER AUTHORITY FOR THE PURCHASE OF 1 MGD OF THE INTERIM CAPACITY AT THE SOUTHEAST WATER PURIFICATION PLANT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AND EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE BOARD OF DIRECTORS OF CLEAR LAKE CITY WATER AUTHORITY: Section 1: The Board of Directors hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this resolution in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The Presiding Officer is hereby authorized to execute such document and all related documents on behalf of the Clear Lake City Water Authority. The Secretary is hereby authorized to attest to all such signatures and to affix the seal to all such documents. Section 2: The Board of Directors officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the Board of Directors was posted at a place convenient to the public at 900 Bay Area Blvd. Houston. Texas 77058 for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The Board of Directors further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Resolution shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 10th day of February, 2000. ATTEST: Sect APPROVED: or `Puf1chaser CLEAR. LAKE CITY WATER AUTHORITY By: l �.'a ' Presi g Office • 0 CLEAR LAKE CITY WATER AUTHORITY 900 Bay Area Boulevard - Houston, Texas 77058 • 281/488-1164 - FAX 281 /488-3400 February 16, 2000 Mr. Robert Herrera, City Manager City of La Porte P.O. Box 1115 La Porte, Texas 77572-1115 Re: Offer to Purchase Excess Rebate Capacity Dear Mr. Herrera: The Clear Lake City Water Authority would like to purchase 1.5 MGD of the La Porte Area Water Authority's excess rebate water capacity at $0.85 per gallon. I would like to thank you in advance for your courtesy and consideration of this request. Sincerely, Wilbert J. olbert General Manager WJM:gb Oy jt • 0 IAF ORDINANCE NO. 2000-A314 AN ORDINANCE APPROVING AND AUTHORIZING AN EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT BETWEEN THE LA PORTE AREA WATER AUTHORITY AND THE CITY OF PASADENA; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The Mayor is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. • • ORDINANCE NO. 2000-a 3j� PASSED AND APPROVED, this 21st day of February, 2000. CITY OF LA PORTE By: lti-- NranL. Maloha Mayor ATTEST: Mar ha A. Gillett City Secretary City Attorney PAGE 2 EXCESS REBATE WATER CAPACITY PURCHASE AND SALE AGREEMENT STATE OF TEXAS { { COUNTY OF HARRIS { This Agreement, made and entered as of the 21st day of February, 2000, between the LA PORTE AREA WATER AUTHORITY, a conservation and reclamation district authorized and created under Article XVI, Section 59 of the Texas Constitution, and acting under Chapters 49 and 54, Texas Water Code, as amended, hereinafter "Seller", and the CITY OF PASADENA, a political subdivision of the State of Texas, hereinafter referred to as "Purchaser". W I T N E S S E T H• WHEREAS, the City of Houston is planning an interim expansion of the Southeast Water Purification Plant (the "Houston Plant") from 80 Million Gallons per Day (MGD) to 120 MGD; WHEREAS, the La Porte Area Water Authority (the "Seller"), as a co- owner of the Houston Plant, has the right to purchase up to 3.6 MGD of the Interim Capacity Expansion; WHEREAS, Seller desires to sell 3 MGD of the Interim Capacity Expansion in the Houston Plant which the Seller has the right to purchase; WHEREAS, Purchaser desires to acquire 1 MGD of such right to purchase water capacity; and WHEREAS, parties desire that such purchase, sale and transfer of Seller's interest (as hereinafter defined) to Purchaser shall be effective as of the Transfer Date (as hereinafter defined). NOW THEREFORE IN CONSIDERATION OF PREMISES, and for good and valuable consideration, Seller and Purchaser agree as follows: I. In addition to the defined terms set out above, the following defined terms are assigned the meanings set forth below: "Down Payment" shall mean the $340,000.00 down payment, which is equivalent to forty percent (40&) of the Purchase Price, for Seller's interest, to be paid by Purchaser to Seller on or before 2:00 p.m. on Tuesday, February 29, 2000. "Purchase Price" shall mean the amount of $850,000.00. "Seller's Interest" shall mean La Porte Area Water Authority's excess rebate water capacity in the amount shown on Exhibit "A" attached hereto. "Transfer Date" shall mean Friday, June 30, 2000, at 2:00 p.m., at which time the final balance of the Purchase Price shall be due and payable, unless deferred to no later than October 31, 2000, at 2:00 p.m., in which case the balance of the Purchase Price shall bear interest at the rate of five and one-half percent (5.5%) per annum, from and after June 30, 2000. II (a) Purchaser agrees to pay to Seller.the Down Payment not later than 2:00 p.m: on Wednesday,'March l-, 2000. Purchaser agrees to pay the balance of the Purchase price on or before June 30, 2000. If the balance of the Purchase Price is not paid on June 30, 2000, said balance shall accrue interest at the rate of five and one-half percent. (5.5%) per annum from and after June 30, 2000, provided, in any event, the entire balance of the Purchase Price., together with accrued interest thereon, shall be due and .payable no later than Tuesday, October 31, 2000. (b) Seller and Purchaser each hereby represent and warrant that it has full right, power, and authority to enter into this Agreement and it in the legal, valid, and binding obligation of such party. (c) On or before the Transfer Date, upon or after payment by Purchaser of the full amount of the Purchase Price to Seller, Seller shall deliver to Purchaser, with a copy to the City of Houston, the executed Conveyance of Interest substantially in the form attached hereto as Exhibit "A". The dated date of' such Conveyance of. Interest shall be the Transfer Date. III. The following shall be considered a default under this Agreement: (a) the failure of Purchaser to pay the Down Payment to Seller on or before the first payment date; (b) the failure of Purchaser to pay the balance of the Purchase Price to Seller as set forth in II(a) hereof; (c) the failure of Purchaser to perform and observe in a timely manner any of the covenants contained in this Agreement; or 2 �7_ (d) the Transfer Date has not occurred and payment in full received, together with accrued interest, if any, by October 31, 2000. The following shall be considered remedies upon default: (a) It is not intended hereby to specify (and this Agreement shall not be construed as specifying) an exclusive remedy for any default, but all remedies existing at law or in equity (including specific performance) may be availed of by either party and shall be cumulative. (b) Seller may declare Purchaser's Down Payment forfeited, and Seller may declare this contract null and void. IV. Seller or Purchaser may terminate this Agreement by notice in writing if the City of Houston elects not to construct the expansion contemplated in the "Cost Sharing Agreement Southeast Water Purification Plant" (restated and amended). If either party terminates this Agreement pursuant to this Article IV, Seller shall immediately refund the Down Payment paid by Purchaser plus accrued interest thereon at five and one-half percent (5.5%) per annum calculated on a year of 360 days from date of down payment to date of refund. V. Addresses and Notice. Unless otherwise provided in this Agreement, any notice, communication, request, reply, or advice (herein severally and collectively, for convenience, called "Notice") herein provided or permitted to be given, made, or accepted by either party to the other must be in writing and may be given or be served by (i) depositing the same in the United States mail postpaid and registered or certified and addressed to the party to be notified, with return receipt requested, (ii) by delivering the same to an officer of such party, or (iii) by overnight delivery, receipt of which is confirmed by the sender by prepaid telegram, when appropriate, addressed to the party to be notified. Notice shall be conclusively deemed to be effective upon receipt. Notice given in any other manner shall be effective only when received by the party to be notified. For the purpose of Notice, the addresses of the parties shall, until changed as hereinafter provided, be as follows: If to Seller: La Porte Area Water Authority P.O. Box 1115 La Porte, TX 77572 Attn: Robert T. Herrera General Manager If to Purchaser: City of Pasadena P.O. Box 672 Pasadena, TX 77501 Attn: E. Bert Simmons, P.E. Director of Public Works The parties shall have the right from time to time and at any time to change their respective addresses and each shall have the right to specify as its address any other address by providing at least five (5) days written notice to the other party. VI. Modification. This Agreement shall be subject to change or modification only with the mutual written consent of the parties. Assignability. This Agreement shall not be assignable by any party without the prior written consent of the other party hereto. No third party shall be a beneficiary of this Agreement except permitted assigns. Severability. The provisions of this Agreement are severable, and if any provision or part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court or competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such provision or part of this Agreement to other persons or circumstances shall not be affected thereby. Exhibits. The exhibits attached hereto are incorporated herein for all purposes. Merger. This Agreement constitutes the entire agreement between the parties relative to the subject matter hereof. There have been and are no agreements, covenants, representations or warranties between the parties other than those expressly stated herein or expressly provided for herein. Counterparts. This Agreement may be executed in any number of counterparts, and each such counterpart shall be, and shall be deemed to be an original. All such counterparts shall constitute but one and the same instrument. IN WITNESS WHEREOF, the parties have executed the Agreement as of the date and year first written in this Agreement. SELLER: LA PORTE AREA WATER AUTHORITY By: Pres' en 4 • • ATTEST• >a� Secretary THE FOREGOING AGREEMENT HAS BEEN APPROVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, BY ITS ORDINANCE NO. 2000- 9 383 , PASSED AND APPROVED - 0-/ , 2000 ;C7ITOF LA PORTE By: o�- rman Malone Mayor ATTEST:�_ft J l� Ma t a A. Gillett City Secretary APPR9VEP AS TO FORM : Knox W. Askins City Attorney By PURCHASER: CITY OF PASADENA 5 • LI 1) • • REQUEST FOR CITY COUNCIL, AGENDA ITEM Agenda Date Requested: Febnlary 21, 2000 Requested By: Robert T. Herrera Department: Administration Report Resolution XXX Ordinance Exhibits: Ordinance No. 2000- Cost Sharing Agreement Southeast Water Purification Plant SUMLMARY & RECOAUKENDATION The La Porte Area Water Authority (Authority) owns 4.2 Million Gallons per day (MGD) of capacity at the Southeast Water purification Plant (Plant). Additionally, the Authority has purchased an additional 3 MGD of capacity from the City of Galveston, with the capacity conveyed to the Authority when an alternative water source under construction by the Gulf Coast Water Authority is completed, estimated in March 2001, for a total capacity of 7.2 MGD. The City of Houston has planned an Interim Expansion of the Plant from 80 MGD to 120 MGD. The Authority has the contractual right to purchase up to 3.6 MGD of the Interim Expansion Capacity. The Authority has determined that it needs an additional 0.6-MGD to provide water to its customers over the next 40 years, and has sold the rights to purchase the remaining 3 MGD of Interim Expansion Capacity to other interested Co -Participants. The Authority has also determined the need to purchase additional Pumping Capacity at the Plant. Finally, certain repairs to the existing facility are necessary, with costs apportioned to each Co -Participant according to their percentage of ownership. The City of Houston has prepared a new Cost Sharing Agreement for this expansion and repair, replacing the existing Cost Sharing Agreement. In addition to changes in capacity, the Agreement simplifies administration of the Agreement, as well as giving the Co -Participants more voice in the operation of the Plant. The total estimated cost to the Authority for its share of the repair and expansion project is $1,009,453. This cost is offset by the sale of the rights to purchase additional capacity to other Co -Participants for $2,550,000. The Authority has approved the new Agreement. The City Council of the City of La Porte is required by the Authority's enabling legislation to approve all contract entered into by the Authority. Action Required by Council: Approve Ordinance No. 2000 authorizing the Mayor to execute a Cost Sharing Agreement Southeast Water Purification Plant (Restated and Amended) with the City ofHoustan for an estimated cost of $1,009,453. Availability of Funds: _ General Fund_ Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: N/A Funds Available: YES NO Approved for City Council Agenda Robert T. Herrera Date City Manager ORDINANCE NO. 2000-,23$3 AN ORDINANCE APPROVING AND AUTHORIZING A COST SHARING AGREEMENT ON THE SOUTHEAST WATER PURIFICATION PLANT BETWEEN THE LA PORTE AREA WATER AUTHORITY AND THE CITY OF HOUSTON; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The Mayor is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. • • ORDINANCE NO. 2000-A 3g3 PASSED AND APPROVED, this 21st day of February, 2000. CITY F LA PORTE By: w v— N n L. Malo e Mayor ATTEST: C. A&IZ Martha A. Gillett City Secretary APPROVED /f nox W. Askins City Attorney COST SHARING AGREEMENT SOUTHEAST WATER PURIFICATION PLANT (RESTATED AND AMENDED) MEWS 10975AV I L.D. File No. 90-99146-01 February 9, 2000 1 TABLE OF CONTENTS Page No. RECITALS..................................................................1 ARTICLE 1 DEFINITIONS .. . 1.1 "Annual O&M Budget" ................. ............... 2 1.2 "Contingency Reserve" ...................................... 2 ..................................................2 1.4 . "Day".............................. 1.5 "Demand Allocation" .......................... • .......... ............... 2 1.6 "Demand Allocation Factor" ............ .. 2 1.7 "Distribution Allocation" ............. ..................... 3 1.8 "Distribution Capacity" ................ • . • • • .. • • � � � • . � • .. � .. 3 1.9 "Distribution Allocation Factor" ................ • .... • • . . . . . . , 3 1.10 "Fiscal Year" .............................................. 3 1.11 "Interest Rate" ...................... ...................... 3 1.12 "Major Replacement" ....................................... 3 1.13 "Managing Participant Director" ....... • . • . • .. • . • • . 3 1.14 "MGD" ........ ...................1.15 .. "Modification Project Cost" ........... . 3 1.16 "O&M" ...... ..................... . 1.17.................................. ........4 "O&M Expense" , , , , , , , , , ........ • • . . . . . . . . . 4 1.18 "Operating Advisory Committee ►' ........................... . . , 4 1.19 "Other Projects" ................'..... 4 1.20 "Participants".............................................4 1.21 "Participant Director" ... • • • • . 5 1.22 "Peak Hour" ..................... ' ................... 5 1.23 "Plant" ................. . . • ... . • . . • • ...5 1.24 "Plant and Raw Water Recoupment Cost" .. . . . . . . 5 1.25 "Point(s) of Delivery" 1.26 "Production Capacity ........... .............. • . • .. • .. • .... • . • ......... 6 1.27 "Pumping Allocation" ........................ . 6 1.28 "Pumping Allocation Factor" ...... 6 1.29 "Pumping and Distribution Recoupment•Cost" .. . . • . • . • . . . • . . • . , 6 1.30 "Pumping Capacity" . 1.31 "Raw Water Storage and Transmission Facilities"• ... • .. . .. . . • . . . 6 AAMB 10975.RV I L.D. File No. 80-99146-01 i February 9, 2000 1.32 "Substantial Completion" .. . 1.33 . "Treated Water Pum m ��•������������••���•��������"7 Pumping Facilities" ..... . 7 1.34 "Treated Water Transmission Facilities" • • ... • 8 1.35 "Trinity River Authority" ............ ARTICLE 2 CONSTRUCTION OF MODIFICATIONS TO THE PLANT TO PROVIDE 120 MGD FIRM CAPACITY .................... 9 2.1 In General ... . 2.2 Construction and •Design -In General .. • • ..... • .... • ........... • 9 2.3 Review of the Construction of the Modification• • • • • • • ' ' ' ' • • 10 Project by Participants .• • • . • • . . 10 2.4 Payment of Modification Project Cost and RecoupmentCosts by Participants .. • ... . • . . • . • • . . . . . • • .11 2.5 Completion of the Modification Project . 2.6 Additional Pumping and Distribution Allocations .. • • • • ' ' ' ' ' • 13 ..............13 ARTICLE 3 OPERATION AND MAINTENANCE OF THE PLANT ........... • • . • , • . • ... 15 3.1 In General ... ....... . 15 3.2 Relationship of Participants . . 3.3 Duties of Man aging -Participant -In General. • � . • • • . . . . . . . ' ' ' ' ' • • 15 . 16 3.4 Annual O&M Budget •••..•••..••......••16 3.5 Operating Advisory Committee • .• . • .. • • . • .. • . • .. • ... • .. . • • • .. • • 17 3.6 Demand and Pumping Allocations . ............. ........... 19 3.7 Other Projects 3.8 Major Replacements ............................... * * * — * — 21 3.9 Operation in the Event of a Loss in Production .or Pumping ' • • • * ' • 22 Capacity................................................. 22 3.10 Measurement of Water 3.11 Facilities Between the Point of Delivery •and Transmission Line ... 24' 3.12 Calibration ..24 3.13 Estimated Water Consumption 3.14 Check Meters .. .............................. 25 3.15 Back Flow Previention...••..•..........•...•..•.•.•.•.••."26 ......................26 ARTICLE 4 OPERATION AND MAINTENANCE CHARGES ........................ . 4.1 In General .. . 27 4.2 Operation and Maintenance Charges ...................... ' ' ' • 27 ....27 AAEWB10975.RVI L.D. File No. 50-99146-01 ii February 9, 2000 ® 0 4.3 O&M Expense Calculations ................................. 28 4.4 Contingency Reserve.......................................30 4.5 Failure to Pay When Due ................................... 30 ARTICLE 5 MISCELLANEOUS...................................................31 5.1 Insurance................................................32 5.2 Title to All Water Produced by the Project ..................... 32 5.3 Unit of Measurement ........................................ 32 5.4 Water Quality ............................................. 32 5.5 Water Conservation ........................................ 32 5.6 Regulatory Action..........................................33 5.7 The Managing Participant to Keep Books ..................... 33 5.8 Assignments..............................................33 5.9 Governing Law............................................34 5.10 Force Majeure............................................34 5.11 No Additional Waiver Implied ................................ 35 5.12 Entire Agreement; Amendments ............................. 35 5.13 Notices...................................................35 5.14 Parties in Interest .......................................... 36 5.15 Dispute Resolution and Remedies ............................ 36 5.16 Sale of Water ............................................. 37 5.17 Authorship ................... .........................37 5.18 Severability ...............................................37 5.19 Contract Term............................................37 5.20 No Partnership Created Hereby .............................. 38 EXHIBITS A Map Showing Raw Water Storage and Transmission Facilities B. Map Showing Treated Water Transmission Facilities C-1 Schedule of Actual and Estimated Costs for the Plant C-2 Schedule Showing Recoupment of Unrecovered Raw Water and Plant Costs C-3 Schedule Showing Recoupment of Prior Year CWA Debt Service D-1 Schedule Showing Actual Costs for Pumping and Distribution D-2 Schedule for Recoupment of Pumping and Distribution Costs E- Calculation of Annual Budget E LaPorte Calculation of Annual Budget, LaPorte Area Water Authority E Pasadena Calculation of Annual Budget, Pasadena F Calculation of Investment by Participant AAEWB 10975AV I February 9, 2000 L.D. File No. 80-99146-01 ter' •,. PARTICIPANT EXHIBITS I. Maps of Points of Delivery II. Schedules of Demand, Pumping and Distribution Allocations and Costs A:\EWB 10975.RV I L.D. File No. S0-99146-01 February 9, 2000 iv COST SHARING AGREEMENT ,— SOUTHEAST WATER PURIFICATION PLANT (RESTATED AND AMENDED) THIS COST SHARING AGREEMENT for the Southeast Water Purification Plant is made on the date of the City of Houston countersignature by and between the CITY OF HOUSTON ("Managing Participant") and GULF COAST WATER AUTHORITY (CITY OF GALVESTON, CITY OF LEAGUE CITY), CLEAR LAKE CITY WATER AUTHORITY (THE CITY OF NASSAU BAY), CLEAR BROOK CITY MUNICIPAL UTILITY DISTRICT, THE LAPORTE AREA WATER AUTHORITY, HARRIS COUNTY MUNICIPAL UTILITY DISTRICT NO.55, THE CITY OF PASADENA, THE CITY OF SOUTH HOUSTON, THE CITY OF WEBSTER, THE CITY OF FRIENDSWOOD, and BAYBROOK MUNICIPAL UTILITY DISTRICT NO. 1 ("Participants"). RECITALS WHEREAS, the Participants entered into various Contracts with the Managing Participant for cost sharing in the construction and operation of the Southeast Water Purification Plant ("Plant"), which had a production capacity of 80 million gallons of water per day (MGD); and WHEREAS, the Participants are agreeable to cost sharing in certain modifications to the Plant such that the production capacity will be increased to 120 MGD; WHEREAS, the Participants are agreeable to standardize their relationships to one another as well as the Managing Participant in one Agreement, which will supersede their existing agreements; and AAEWB10975.RV1 February 9. 2000 L.D. File No. 90-99146-01 WHEREAS, a portion of capacity of the Plant presently owned by the Gulf Coast Water t i Authority on behalf of the City of Galveston is subject to pending sales to other Participants, and the Participants agree to incorporate this reallocation of capacity ownership into this Agreement; NOW, THEREFORE, the Participants agree as follows: ARTICLE 1 DEFINITIONS 1.1 "Annual O&M Budget" is defined in Section 3.4 and Exhibit "E." i 1.2 "Contingency Reserve" is defined in Section 4.5. 1.3 "C WA" means the Coastal Water Authority. 1.4 "Day" means the period beginning 8:00 a.m. and ending at 8:00 a.m. the next calendar day or such 24 hour period agreeable to the Participant Director and the Managing Participant Director. 1.5 "Demand Allocation" means that portion of Production Capacity measured in MGD which a Participant is entitled to take during a day. 1.6 "Demand Allocation Factor" is the percentage of the Production Capacity which a Participant is entitled to take during a day. The Participants' Demand Allocation Factors are specified in the Participant Exhibits. The i sum of the Demand Allocation Factors of all the Participants to this Agreement at any given time, including the Managing Participant, shall always total one hundred percent (100%). AAEWB 10975AV I February 9, 2000 L.D. File No. 80-99146-01 2 1.7 "Distribution Allocation" means that portion of the Distribution Capacity in the Treated Water Transmission Facilities measured in MGD which a Participant is allowed to take in an hourly period. 1.8 "Distribution Capacity" means the maximum rate at which the Treated Water Transmission Facilities can deliver. The Distribution Capacity equals 250 MGD, expressed as peak hour transmission rate. 1.9 "Distribution Allocation Factor" is the percentage of the Treated Water Transmission Facilities, which a Participant is entitled to taking during an hourly period. 1.10 "Fiscal Year" means the Managing Participant's fiscal year, which currently runs from July 1 to June 30. 1.11 "Interest Rate" means the 20 City Municipal Bond Index at the beginning of the Fiscal Year. 1.12 "Major Replacement" means any single repair or replacement for the Plant requiring the expenditure of $100,000 or more. 1.13 "Managing Participant Director" means the Director of Managing Participant's Department of Public Works and Engineering. 1.14 "MGD" is an abbreviation for the flow rate of a million gallons of water per day. 1.15 "Modification Project Cost" includes: .1 Cost for facilities to increase the reliable capacity of the Plant to 120 MGD, including engineering, testing, construction, construction management, legal, AAEWB 10975.RV I L.D. File No. M99146.01 3 February 9. 2000 auditing expenses, contractor claims expenses and cost for services performed by employees of the Managing Participant. Reference Exhibit "C- 1." .2 Costs for restriction devices and facilities to accommodate changes in codes and governmental regulations, including engineering, testing, construction, contractor claims expenses, construction management, legal, auditing expenses and the cost for services performed by employees of the Managing Participant. Reference Exhibit "C-1." "Modification Project" is defined in Subsection 2.1.1. Costs that are borne in common by both ¶'s .1 and .2, such as engineering and auditing expenses, will be apportioned between ¶'s .1 and .2 based on actual construction costs for ¶'s.1 and .2. 1.16 "O&M" is an abbreviation for operations and maintenance. 1.17 "O&M Expense" is an amount of operation and maintenance expenses to be paid by each Participant computed as set forth in Section 4.3 herein. 1.18 "Operating Advisory Committee" means the committee so designated in accordance with Section 3.5. 1.19 "Other Projects" are defined in Section 3.7. 1.20 "Participants" means all the entities designated in the Preamble including the Managing Participant. A:1EWB I0975.RV I L.D. File No. 80-99146-01 4 February 9, 2000 a 1.21 "Participant Director" means the General Manager of the Participant or any other - person designated by Participant to act as the "Participant Director." Any notice by the Participant of an alternate designation or revocation of designation shall be in writing and delivered to all Participants pursuant to the notice provisions herein. 1.22 "Peak Hour" is the 60 consecutiWe minute period during the day during which the maximum amount of flow is delivered. 1.23 "Plant" means those water purification facilities located south of Genoa -Red Bluff Road and north of Ellington Field ( known as the "Southeast Water Purification Plant"), as well as the facilities referenced in Section 3.11. "'Plant" does not include any facilities owned by CWA or the Treated Water Transmission Facilities even though Participants have purchased capacity in these facilities. See Exhibits "C-1" and 1.24 "Plant and Raw Water Recoupment Cost" includes: .1 Unrecovered capital costs for the Managing Participant's initial construction of the Plant as shown in Exhibit "C-2." .2 CWA debt service costs for the 96" Raw Waterline as described in Exhibit "C-3." 1.25 "Point(s) of Delivery" shall mean the point(s) at which treated surface water produced by the Plant is supplied to the respective Participants at the location(s) of the flow control devices. The Points of Delivery are shown on the Participant Exhibits. A:\EW810975.RV1 L.D. File No. 80-99146-01 �I FebniM 9,2000 7 i 1.26 "Production Capacity" means the maximum rate of production of water from the Plant. The Production Capacity of the Plant after Substantial Completion of construction of the Modification Project is 120 MGD expressed as a peak day production rate. 1.27 "Pumping Allocation" means that portion of the Plant's pumping and treated water storage capacity measured in MGD, which a Participant is entitled to take during any hourly period. 1.28 "Pumping Allocation Factor" is the percentage of the Plant's pumping and related treated water storage capacity which a Participant is entitled to take during an hourly period. The Participants' Pumping Allocation Factors are specified in the Participant Exhibits. 1.29 "Pumping and Distribution Recoupment Cost" includes 1 Capital costs for additional capacity in the Treated Water Pumping Facilities and the Treated Water Transmission Facilities as shown in Exhibit "D-1." .2 Unrecovered capital costs for the Managing Participant's initial construction of the Treated Water Pumping Facilities and Treated Water Transmission Facilities as shown in Exhibit "D-2." 1.30 "Pumping Capacity" means the maximum rate of delivery of water from the Plant. The initial Pumping Capacity equals 200 MGD, expressed as a peak hour pumping rate. 1.31 "Raw Water Storage and Transmission Facilities" means the Lake Livingston Reservoir and the Trinity River Channel downstream from Lake Livingston to the CWA Pumping Station located on the Trinity River north of the Redmond Community and south of the City of Liberty, Texas. The CWA facilities that transport raw water from the Trinity River are: A:1EWH1OMAVI L.D. File No. 80-99146-01 0 February 9.2000 0 0 .1 The CWA Trinity River Pumping Station, the CWA canal, the Lynchburg Pumping Station and Reservoir, and the CWA untreated water transmission Line A as shown Exhibit "A." .2 Line B as shown on Exhibit "A," which begins at the Lynchburg Pumping Station and follows Line A to its intersection with State Highway 225 and extends westward. .3 Line C as shown on Exhibit "A," which follows Line A and near the San Jacinto Monument extends westward to the East Water Purification Plant. .4 Line Al as shown on Exhibit "A," which connects to Line A, with interconnection to Line A2, which feeds untreated water to the Plant. .5 Line A2 as shown on Exhibit "A," which parallels untreated water transmission line Al from the San Jancinto Monument to the Southeast Water Purification Plant. 1.32 "Substantial Completion" is the date on which the Modification Project can be used for the production of treated water as determined by the Managing Participant Director. 1.3.3 "Treated Water Pumping Facilities" are those facilities located on the site of the Plant which are downstream of the Treated Water Storage Facilities located on the site of the Plant and upstream of any and all transmission or distribution pipelines which connect the Plant to the Managing Participant's distribution and transmission pipeline system. Under no circumstances shall the term Treated Water Pumping Facilities include any pipeline facilities belonging to the Managing Participant, whether transmission or distribution, which are located off -site of the Plant. A:\JEWBI0975.RVI L.D. File No. 80-99146-01 %- February 9.2000 0 0 1.34 "Treated Water Transmission Facilities" are the pipeline facilities having a peak capacity of 250 MGD, constructed by the Managing Participant, which connect the Treated Water Pumping Facilities to the existing 42" line along Old Galveston Highway (State Highway 3) at Point C on Exhibit "B" and continue on to connect to other Managing Participant water lines. The Treated Water Transmission Facilities line is depicted oil Exhibit "B" as being the line from Point B through Point C to Point D. 1.35 "Trinity River Authority," hereinafter referred to as "TRA," means that agency which controls that portion of the Raw Water Storage and Transmission Facilities located on the Trinity River. A:\EWB10975.RVI L.D. File No. 80-99146-01 8 February 9. 2000 0 ARTICLE 2 CONSTRUCTION OF MODIFICATIONS TO THE PLANT TO PROVIDE 120 MGD FIRM CAPACITY 2.1 In General 2.1.1 It is agreed that each Participant has an equity ownership interest in the Plant's Pumping and Production Capacity in proportion to its capital investment from time to time in such Pumping and Production Capacity. The Participant Exhibits show the initial and projected ownership interests up to the time of completion of the Modification Project. The Participants agree to the construction of certain rehabilitation and modifications to the Plant in order to ensure the Plant can provide the 120 MGD firm capacity of potable water for the Participants ("Modification Project"). The Participants also recognize that the Managing Participant did not recover certain costs for (1) the Plant and Raw Water Transmission Facilities and (2) Distribution and Pumping Facilities. 2.1.2 In order to pay for the cost of the Modification Project and obtain the 120 MGD firm production capacity, (1) each of the Participants agrees to pay its pro rata share of Modification Project Cost and (2) each Participant (except the Managing Participant) agrees to pay the Plant and Raw Water Recoupment Cost. Those Participants desiring an increase in Pumping and Distribution Allocation Factors shall pay the Pumping and Distribution Recoupment Cost. The Participant Exhibits show the allocation of such costs for each Participant. It is anticipated that all of the City of Galveston's beneficial interest in the Plant, which is held in the name of the Gulf Coast Water Authority, will be sold to other Participants prior to the date of operation of the Modification Project and the City of Galveston will accrue no benefit from the Modification Project. Thus, each of the A:\EWBI0973.RVI L.D. File No. 80-99146-01 2 February 9. 2000 • • Participant purchasers of the City of Galveston's beneficial interest in the Plant shall pay to the Managing Participant its pro rata share of the costs described in this Section 2.1.2 as if such transfer had already occurred on the effective date of this Agreement. Each such Participant's interest before and after the transfer is described in its Participant's Exhibit. Notwithstanding the aforesaid, the Gulf Coast Water Authority, acting on behalf of the City of Galveston and the City of League City, shall have all other obligations and rights under this Agreement corresponding to its pro rata ownership interest in the Plant from time to time. The Participants approve of the "City of Houston Southeast Water Purification Plant Immediate Firm Capacity Improvements" report, prepared by Camp Dresser & McKee, Inc. and incorporated herein by reference. The Managing Participant shall manage the design and construction of the Modification Project. 2.3 Review of the Construction of the Modification Project by Participants 2.3.1 During all working hours of the construction period, the Participant Directors and anyone authorized by such Directors shall have access to the Plant premises and may inspect or review the Plant and all engineering specifications and documents related to the Plant. 2.3.2 The Managing Participant shall give all other Participants an opportunity to review any changes in the design or specifications of the Modification Project. AAEWB 10975.RV I L.D. File No. 90-99146-01 10 February 9, 2000 2.4 Payment of Modification Project Cost and Recoupment Costs 2.4.1 After bids have been received but prior to contract award for the Modification Project and upon notice to Participants, Participants shall pay the Managing Participant the estimated cost of their pro rata shares of the Modification Project Cost, as well as their allocated Recoupment Costs. Participants' respective Pumping, Demand and Distribution Allocation Factors and estimates for the Modification Project Costs are shown on Participant Exhibits, together with allocated Recoupment Costs. Participants shall have the option of paying Modification Project Costs through an escrow account payable monthly for actual costs based on written demand from the Managing Participant Director. In the event a Participant is unable to make payment during this period because its financing has not yet closed, the Managing Participant Director on a case by case basis may grant the Participant a time extension to a date no later than the first month of the Participant's fiscal year beginning after the Managing Participant's Council Award of the construction contract for the Modification Project. If any such extension is given, Participant shall pay the Managing Participant interest for deferral of the principal amount at the Interest Rate. In the event bids exceed by 20% the estimated Modification Project Costs shown herein, the Participant Directors will confer with the Managing Participant Director concerning disposition of bids and any Participant (except the Managing Participant) will have the right to withdraw from participation in the Modification Project. A:1EWB 109'75.RV I L.D. File No. 80-99146-01 II February 9. 2000 • • r 2.4.1 Participants' contributions for the Modification Project Costs shall be kept by the Managing Participant in an account with interest accruing to the benefit of each Participant. Funds from the account may be spent by the Managing Participant only for Modification Project Cost. 2.4.2 Within ninety (90) days of the formal acceptance of the completed construction of the Modification Project by the Managing Participant City Council, the Managing Participant Director shall cause an accounting to be made of the Modification Project Cost. 2.4.3 The Managing Participant shall engage its then -current independent certified public accounting firm to audit the Managing Participant's accounting. As soon as the firm has completed the audit, the Managing Participant shall submit the audited accounting to the Participants. 2.4.4 The accounting shall state the difference between the estimated Modification Project Cost paid by the Participants, and the actual Modification Project Cost. 2.4.5 If the Modification Project Cost, as determined by the audited accounting, is less than the estimated Plant Modification Cost, resulting in an'overpayment by the Participants of their pro rata shares, the Managing Participant shall refund such difference with interest accrued, at the Interest Rate, to each Participant within ninety (90) days of the date of the receipt of the accounting by Participants. 2.4.6 If the Plant Modification Cost, as determined by the accounting, is more than the estimated Modification Project Cost paid by the Participants, resulting in an underpayment by the Participants of their pro rata shares, the Participants shall pay such difference with interest A:TWB 10975.RV I L.D. File No. 80-99146-01 12 February 9.2000 determined at the Interest Rate to the Managing Participant within ninety (90) days of the date of the receipt of the accounting by the Participants. 2.4.7 If a Participant does not pay its underpayment within such ninety (90) day period, the Participant's Demand Allocation Factor shall be reduced to reflect the actual percentage of Modification Project Cost paid by the Participant. 2.5.1 When the Managing Participant Director gives the construction contractor notice of Substantial Completion for the Modification Project, the Managing Participant shall notify each Participant Director and designate a day for the initial operation of Plant at 120 MGD firm capacity. 2.5.2 The Managing Participant shall provide each Participant full access to the Plant and to the books and records of the Modification Project, including all engineering reports, design specifications, change orders, correspondence, plant accounts, construction plan accounts or any other written document or instrument associated with or pertaining to the construction of the Modification Project. 2.6 Additional Pumping and Distribution Allocations Certain Participants are requesting additional Pumping and Distribution Allocations as shown in the Participant Exhibits. The Pumping and Distribution Allocation Factors for these Participants will be adjusted upon payment to the Managing Participant of the respective amounts shown in the Participant Exhibits. A:\EWB10975.RVI L.D. File No. 80-99146-01 February 9. 2000 13 �_ .. r.' The Managing Participant Director is authorized to sell as available Pumping and Distribution Capacity to Participants. A:\EWBI0975.RVI L.D. File No. 80-99146-01 14 February 9, 2000 ® 0 ARTICLE 3 OPERATION AND MAINTENANCE OF THE PLANT 3.1 In General 3.1.1 The Participants, as co -owners of the Plant, understand that, except as otherwise specified herein, the Managing Participant will serve as managing owner for construction at the Plant as well as for the maintenance and operation of the Plant and shall have charge of its business and general conduct. 3.1.2 The Participants shall have an interest in the conduct, affairs and decisions of the Plant in proportion to the Participant's capital contribution. The Participants shall have the authority to enter the Plant premises upon proper identification provided to Plant security personnel. 3.1.3 The Participants are willing to make capital contributions and payment of 0&M Expenses as specified herein on the basis that the Managing Participant as managing owner agrees to use its best efforts to assure proper construction, operation and maintenance of the Plant and its structures, equipment and facilities, and proper conduct of all employees, agents or contractors, to pay debts when due and to obey all applicable federal, state or local regulations. 3.2 Relationship of Participants 3.2.1 The relationship of the Participants is of a fiduciary character. The Managing Participant is trustee with respect to the Participants, with respect to the operation of the Plant and care of all joint property specified herein. Each Participant shall act in the highest good faith toward the other in conducting the operation of the Plant as well as their respective duties under this A:TWB 10975.RV I L.D. File No. 80-99146-01 15 February 9.2000 Agreement. Each Participant is under obligation, on demand of the other, to render true and full information and performance of all matters affecting the Plant and its operations under the terms of this Agreement: 3.3 Duties of Managing Participant -In General 3.3.1 The Managing Participant shall'keep and maintain an accurate accounting system based on accepted accounting standards that provides documentation of the costs of constructing and operating the Plant. Such records shall be maintained for a minimum period of five (5) years and as otherwise required by law. All such documents and records shall be available to the Participants for inspection, copying or audit at reasonable times and places and upon reasonable notice. 3.3.2 The Managing Participant shall provide an adequate program to insure that the Plant is maintained in a state of repair in a cost-effective manner, including a five (5) year Capital Improvement Program, which shall be updated annually, and subject to review by the Participants. 3.3.3 The Managing Participant shall employ and supervise employees, agents, consultants and contractors connected.with the Plant in a cost-effective manner by employing only those that are reasonably necessary for proper operation and maintenance of the Plant. 3.4 Annual O&M Budget The Managing Participant shall submit for review to all Participants, not later than sixty (60) . f days prior to the beginning of the Managing Participant's fiscal year, an estimated Annual Budget r consisting of various departmental components that constitute the O&M expenditures. The components are described in greater detail in Exhibits "E," Exhibit "E Pasadena" and Exhibit "E A:1EWB10975.RV1 L.D. File No. SOM146-01 16 February 9.2000 LaPorte Area Water Authority." The estimated Plant production will also be provided, along with the breakdown of the production per Participant. The estimated Annual Budget and the estimated Plant production will be used to calculate the annual estimated cost per thousand gallons for the ensuing fiscal year. The final Annual Budget will be submitted to the Participants when the Managing Participant's City Council approves its yearly budget. 3.5 Operating Advisory Committee 3.5.1 To facilitate the review and approval rights set out in this Agreement, the Managing Participant will provide for the Operating Advisory Committee to include all Participants. The Operating Advisory Committee shall be composed of Participant Directors or their designees, including the Managing Participant. The chair of the Operating Advisory Committee shall be elected each Fiscal Year by the weighted majority of the Participants. "Weighting" shall be based on total investment of each Participant, including Production Allocation, Pumping Allocation and Distribution Allocation. (Reference Exhibit "F" for anticipated investments for each Participant after completion of the Modification Project.) 3.5.2 The Operating Advisory Committee shall have access at all reasonable times to the books, records and accounts pertaining to the Plant. The Managing Participant agrees to solicit the advice and counsel of the members of the Operating Advisory Committee with regard to the operation, maintenance and expansion of the Plant and each member shall be given full opportunity from time to time to express his or her views regarding such matters. A:\EWB10975.RVI L.D. File No. 80-99146-01 17 February 9, 2000 0 u 3.5.3 Except in the case of emergency repairs required by the Plant, the Managing Participant shall include members of the Operating Advisory Committee in the development of any Request for Qualifications, Request for Proposals, and Invitation to Bids that lead to contracts for which the Managing Participant intends to seek reimbursement. The Managing Participant shall provide the Operating Advisory Committee the Oroposed scope of services, qualifications, costs and other information submitted by the responding contractors or consultants. Before selection of a consultant, the Operating Advisory Committee may appoint two or more members to sit on the selection committee, who will have no authority to provide scoring for the evaluation matrix or otherwise vote for selection of the consultant. The selected Operating Advisory Committee members may convey information pertaining to the selection to the Operating Advisory Committee. All Participants recognize that information obtained from review of proposals is CONFIDENTIAL and agree to maintain such information as confidential such that no proposer is given a competitive advantage by disclosure of the information, and no trade secret or other confidential proposal information is disclosed to unauthorized persons. The Managing Participant Director shall seek the counsel and advice of the Operating Advisory Committee regarding the scope of service and an assessment of the costs and qualifications of the proposers or bidders prior to submittal to the Managing Participants governing body. i� s 3.5.4 Each Participant Director (or designee) shall have the right to attend meetings between the Managing Participant and contractors or consultants regarding the Modification Project and other major service or construction activities for the Plant. The Managing Participant shall use A:\EWB 10975.RV i L.D. File No. 80-99146-01 February 9, 2000 c 18 ® 0 its best efforts to provide Participants advance notification for the meetings through the Operating Advisory Committee or other means reasonably available. 3.6 Demand and Pumping Allocations 3.6.1 The Demand, Pumping and Distribution Allocations of Capacity are described on each Participant's Exhibit. The sum of all Participant Factors for Demand, Pumping and Distribution Capacities must equal 100% for each Capacity. The Managing Participant shall deliver water from the Plant to the Participants at pressure meeting the requirements of state law at their respective Points of Delivery. Subject to Section 3.6.5, no Participant (including the Managing Participant) may take water from the Plant that exceeds the Production Capacity of the Plant multiplied by the Participant's then -current Demand Allocation Factor (expressed as a decimal), nor may such Participant take water from the Plant at a rate which exceeds the Pumping and Distribution Capacity of the Plant multiplied by the Participant's then -current Pumping or Distribution Allocation Factor (expressed as a decimal). The Managing Participant shall monitor and control the amounts of water and the rates at which water is taken by the other Participants. The monitoring and control measures may include controls, valves and related appurtenances, which shall be set to restrict instantaneous flows to equal the Participant's Pumping Allocation. 3.6.2 The Participants recognize that it is not feasible for the Managing Participant to meter water delivered to it from the Plant, because of multiple points of connection. Hence, all Participants (including the Managing Participant) agree that control and measurement of water for the Managing Participant will be as follows: AAEWB 10975.RV 1 L.D. File No. 80-99146-01 19 February 9. 2000 k 3.6.3 Flow measurement for the Managing Participant will be generally calculated by subtracting the total flow to the other Participants from the total production of the Plant. The Managing Participant agrees to operate its water transmission system such that the water it takes (measured as provided herein) is within its Demand, Pumping, and Distribution Allocations by restricting flow through valves or reallocating water flow from its East Water Purification Plant. 3.6.4 In the event another Participant cannot obtain water from the Plant at the pressure required herein (as measured upstream of the Participant's meter), such Participant may deliver notice to the Managing Participant, who. shall provide it best efforts to increase pressure to the Point of Delivery by increasing the production of the Plant or diverting water from the East Water Purification Plant, restricting the internal valves in its own system, removing a force majeure or other hindrance that may be causing the low pressure, and restricting Participants that may be taking more water than allowed under this Agreement as provided in Subsection 3.6.1. The Managing Participant may also restrict flow as necessary in emergency situations (fires, major leaks, etc.) or when the purchased distribution capacity is exceeded by actual flows. 3.6.5 Once the hydraulics of the Plant and water distribution system are better known and subject to the acquisition of any necessary flow monitoring and control facilities, all members of the Operating Advisory Committee by unanimous vote may adopt procedures that will allow unused Demand, Pumping and/or Distribution Capacity to be used in common by the Participants on a temporary basis. (Permanent redistribution of capacity is subject to the assignment requirements of Section 5.8) A:1E WB 10975.RV I L.D. File No. 80-99146-01 411 February 9. 2000 3.7 Other Projects If the Managing Participant undertakes additional expansions of the Plant ("Other Projects"), any Participant shall have the right to purchase additional Demand, Pumping and/or Distribution Allocations out of such expansion by paying Managing Participant its pro -rats share of the cost for such expansion as well as unreimbursed originAl capital costs (if any) as shown in Exhibits "C-2," 11C-3" and "D-2," and executing an amendment to this Agreement affirming Participant's obligation to make payment for construction of the Other Project and the Managing Participant's obligation to construct the expansion and operate the same generally as provided herein for the Plant. The Managing Participant shall give 150 days' advance written notice to Participants of any proposed expansion of the Plant. At any time during the 150-day notice period, any Participant desiring to purchase capacity in the expansion must give the Managing Participant written notice of intent to purchase additional Demand, Pumping and/or Distribution Capacity in such expansion. The Managing Participant and Participants agree; in making any such amendment, to act timely and in good faith in order to permit an orderly enlargement or expansion of the Plant for the lowest cost reasonably obtainable without causing undue delay. The Managing Participant reserves the right to charge its standard rates for untreated water for water produced by Other Projects in lieu of the raw water component of the O&M Expense. 3.8 Major Replacements The Managing Participant shall perform such Major Replacements as necessary for the operation and maintenance of the Plant and to supply water to the Participants. Plans and A:1EWB 10975.RV 1 L.D. File No. 90-99146-01 21 FebnLvy 9, 2000 J T specifications (if applicable) for such Major Replacements shall be prepared by the. Managing Participant and submitted to the Operating Advisory Committee for review. Each Participant shall pay its pro rata share of the cost of any such work based on the following. For Major Replacements costing less than or equal to $500,000, the expense shall be treated as an O&M Expense and billed according to the ordinary O&M Expense billing procedure. For purposes of Major Replacements costing in excess of $500,00b, the expense shall be treated as a capital expense, with funding temporarily supplied by the Managing Participant's short term borrowing to be reimbursed by the Participants with interest within a 270-day repayment period that runs from the date of notice to proceed to the contractor. Such Major Replacements must be paid by the Participants in the ratio of their respective Demand, Pumping or Distribution Allocation Factors, as applicable. A Participant may prepay its prorated share of a Major Replacement costing in excess of $500,000 without penalty. A Participant shall never be required to pay for portions of replacements, additions or transmission facilities that provide capacity or water solely to other Participants. 3.9 Operation in the Event of a Loss in Production or Pumping Capacity If production of water from the Plant is lost or substantially reduced, any Participant may request the Managing Participant Director to provide interim alternative water supply service. The cost of such interim alternative water service shall be the total usage by the Participant (in thousands of gallons) times the current budgeted O&M Expense (computed on the basis of thousand gallon units). Provided, however, if the Participant takes water from the alternate source for a period of A:\EWB 10975.RV 1 L.D. File No. 80-99146-01 22 February 9, 2000 time longer than one hundred eighty (180) days, operation and maintenance expenses shall be based , on the Managing Participant's contract treated water rate. If alternate supplies are not available in sufficient quantities to supply the Participants water at their respective Demand Allocations, Participants agree that Managing Participant shall reduce the flow to all Participants pro-rata as required by Tex. Water Code § 11.039(a). 3.10 Measurement of Water Managing Participant will maintain and operate at the Points of Delivery, measuring equipment capable of measuring accurately all of the water to be produced by the Plant and delivered to the Participants. The measuring equipment will include telemetry devices capable of transmitting data (rate of flow, pressure, etc.) to the Managing Participant. Participants may monitor the telemetry data through access facilities approved by the Managing Participant Director. Each Participant shall have access thereto at all reasonable times for inspection and examination. The reading, calibration and adjustment of such measuring equipment shall be performed by the Managing Participant and entered upon proper books or records to be maintained by the Managing Participant. Upon request, Participant may have access to such books or records during reasonable business hours. Such books or records shall be kept by the Managing Participant for at least five (5) years. A:\EW810975.RV1 L.D. File No. 80-99146-01 23 February 9.2000 • • 3.11 Facilities between Point of Delivery and Tran micci_n i.ine With respect to any water conveyance facilities located between a Participant's Point of Delivery and connection to the Managing Participant's transmission lines (except backflow prevention devices), the Participant agrees: .1 That it shall not permit any tap to be made to such facilities; .2 That all such facilities, together with the measurement equipment, flow control devices and related appurtenances, shall be and remain part of the Plant; .3 That it shall take all responsible steps to prevent leaks or discharges from such facilities and shall not suffer, permit, cause or allow any water to be taken or used from such facilities, except through the meter equipment; and .4. That the Managing Participant shall make the repair and charge the Participants for the cost of maintaining the line to the Points of Delivery as well as the costs of maintaining the meters, flow control devices, and related appurtenances. These costs are included in the O & M Expense as defined herein. 3.12 Calibration Not less than once in each year of operation, the Managing Participant shall calibrate the measuring equipment of each Participant in the presence of a representative of the Participant. Additional calibrations shall be made by the Managing Participant if requested in writing by the A:XEWB10975.RV1 L.D. File No. 90-99146-01 24 February 9.2000 0 0 Participant Director. Provided, however, if a Participant requests more than one (1) inspection of the measuring equipment in any one (1) calendar year, the Participant shall bear the total cost of any , additional inspections if the measuring equipment is found to be operating correctly. The Managing Participant and such Participant may jointly observe any adjustments which are made to the measuring equipment, if any adjustments are found to be necessary. 3.13 Estimated Water Consumption Should the test of the measuring equipment in question show that the equipment registers either more than 102% or less than 95% of the water delivered for a given flow rate, the total quantity of water delivered to Participant will be deemed to be the average daily consumption as measured by the measuring equipment when in working order, and the meter shall be calibrated to the manufacturer's specifications (in the case of Venturi meters) or the AWWA specifications (for all other types of meters) for the given rate of flow, or replaced by the Managing Participant with accurate measuring equipment that is tested before it is placed in service. This adjustment shall be for a period extending back to the time when the inaccuracy began, if such time is ascertainable; and if such time is not ascertainable, for a period extending back to the last test of the measuring equipment or 120 days, whichever is shorter. As used in this paragraph, the expression "given rate of flow" means one of the following flow rates. The Managing Participant Director shall choose the "given rate of flow" based on the particular meter installation and consumption for each calibration or test: A:\EWBI0975.RVI L.D. File No. 80-99146-01 25 February 9. 2000 • • .1 The total quantity of water delivered during the preceding period (usually a calendar month) as reflected by the totalizer, converted to gallons per minute; .2 High, low, and intermediate rates of flow in the flow range, as reflected by the flow recording devices; or .3 AWWA-specified test flow rates for that size and type of meter. 3.14 Check Meters Participants may, at their option and expense, install and operate check meters, but all official measurements of water shall be made by the Managing Participant's measuring equipment, except in cases of specific written consent to the contrary by the Managing Participant Director. Check meters must be installed in such a manner that they do not interfere with the accuracy of the measuring equipment at the Point of Delivery. 3.15 Back flow Prevention Each Participant (except the Managing Participant) shall install and maintain an air gap or back flow prevention assemblies downstream from its Point of Delivery as required by the Managing Participant Director. Participants must demonstrate that the back flow prevention assemblies successfully pass testing once each calendar year. Testers must be accredited by the Texas Natural Resource Conservation. Commission or other state regulatory authority having jurisdiction. A:%EWB 10975.RV I L.D. File No. 90-99146-01 26 February 9. 2000 ARTICLE 4 4.1 IIn General It is expressly understood by the Participants to this Agreement that the Participants shall directly reimburse the Managing Participant on a periodic basis for the expenses incurred in producing and pumping the water delivered to the Participants. Each Participant pledges to enact rates and fees for its customers sufficient to pay the O&M Expenses. 4.2.1 Each Participant shall pay O&M Expenses in arrears monthly at the rate per thousand gallons established in the then -current Annual Budget established under Section 3.4 and Exhibits "E," "E Pasadena" and "E LaPorte Area Water Authority," plus applicable costs for any shared debt service and transmission maintenance costs. 4.2.2 The Managing Participant will bill each Participant on or about the tenth (10th) day of the month at the rates calculated as provided herein. Each quarter, the Managing Participant shall prepare a cost accounting of the O&M Expenses that shows the actual O&M Expenses for each Participant as well as the amount of O&M Expenses paid by the Participant. The accounting is for the purpose of information only, except the final yearly accounting described in Subsection 4.2.3. 4.2.3 Within 180 days of the close of the Managing Participant's fiscal year, the Managing Participant shall prepare an accounting of the O&M Expenses. The Managing A:TEWB 10975.RV I L.D. File No. 90-99146-01 27 February 9,2000 ram' • • Participant shall engage its then -current independent certified public accounting firm to audit the accounting of costs. As soon as -the firm has completed the audit, the Managing Participant shall submit the audited accounting to the Participants. The Managing Participant and Participants agree to "true -up" the previous payments made for services during the fiscal year such that each Participant who has underpaid will make timely payment of all O&M Expenses owed in the next monthly billing following the audit, and the Managing Participant agrees to give credit to each Participant who has overpaid O&M Expense for the fiscal year, such credit to be given in the monthly billing following the audit. 4.2.4 The Managing Participant agrees to provide the independent auditor all expense, meter readings and cost data required for the audit, including any documents or records available to Participants under this Agreement. 4.2.5 The audit must include an itemization for each Participant of all costs and meter recordings used to compute the O&M Expenses. 4.3 O&M Expense Calculations For the purposes of this Agreement the yearly O&M Expense for each Participant, except the City of Pasadena and the LaPorte Area Water Authority, is computed according to the following formula below. (Pasadena's 0&M Expense is the same as below except replace Exhibit "E" with Exhibit "E Pasadena"; LaPorte's 0&M Expense is the same as below except replace Exhibit "E" with Exhibit "E LaPorte Area Water Authority" and eliminate factor "G" in the formula.) A:\EWB10975.RV1 L.D. File No. 80-99146-01 28 February 9.2000 ® 0 O&M Expense = 1 (AXC)x(1+H)+(AXD)x(1+H)+(IxF)+G B E "A" is the amount of water (in thousands of gallons) produced by the Plant and delivered to the Participant at its Point of Delivery during the given year. "B" is the total amount (in thousands of gallons) of water produced by the Plant during the year. "C" is the total Managing Participant expenditures during the given year for the operation and maintenance of the Plant (including reasonable costs for services of Managing Participant employees as well as costs of fire and liability insurance), including expense items described in Section 3.4 and Exhibit "E," but excluding debt service on bonds, notes, and other evidence of indebtedness issued for capital purposes. "D" is the total Managing Participant expenditures for the operation, maintenance and debt service for the Raw Water Storage and Transmission Facilities during the year, including payments to CWA and the Trinity River Authority, including expense items described in Section 3.4 and Exhibit "E," but excluding any debt payments for facilities for which Participants have purchased capacity. "E" is the total amount of water sold to the Managing Participant's water customers that is diverted from the Trinity River into Line A, as designated on Exhibit "A," during the given year. As defined herein, "E" includes such raw water received at the Managing Participant water treatment plants receiving Trinity River water through Line A as well as the billable quantity (including take -or -pay amounts as applicable) taken by the Managing Participant's raw water customers, but excludes line loss by evaporation, leakage, etc. "F" is the CWA Debt Service expense (allocated 93.11% to the Plant) for the 96- inch raw water pipeline leading to the Plant, times the then -current portion of the pipeline used (currently 126 MGD/240 MGD). "G" is a pro rata share of the total Managing Participant expenditure for the repair of water transmission lines leading from the Plant to the Points of Delivery. The Managing Participant expenditure shall be calculated by dividing the repair cost by the capacity of the effected line. The cost shall include reasonable costs for services of the Managing Participant employees but shall not include expenditures for the sale of bonds, notes and A:%EWB 10975.RV 1 L.D. File No. M99146-01 29 February 9.2000 • • other evidences of indebtedness issued to finance the capital cost of the transmission lines. "H" is 2.5% of [(A/B) x C] + [(A/E) x D] or such lesser amount necessary to fund the Contingency Reserve. "I" is the Participant's Demand Allocation Factor. 4.4 Contingency Reserve The Managing Participant will maintain a separate interest -bearing account to include all funds generated from O&M Expense billings to the Participants for a Contingency Reserve, which shall not exceed $1,000,000. The Managing Participant may use funds from the Contingency Reserve to reimburse itself for (1) emergency repairs, (2) Major Replacements costing in excess of $500,000 for which the Managing Participant has not been reimbursed within 270 days, or (3) difference between actual O&M Expenses incurred and O&M Expenses paid on basis of Annual Budget. The Managing Participant shall provide an accounting for all expenditures from the Contingency Reserve with its monthly invoice to the Participants. 4.5 Failure to Pay When Due Should.a Participant fail to tender payment within thirty (30) days of invoice of any O&M Expense (or any part thereof) or should the Managing Participant fail to refund any overpayment i to a Participant within thirty (30) days of the date due, interest thereon shall accrue at the rate of ten percent (10%) per annum from the date due until paid. A:IEWB 10975.RV 1 February 9.2000 L.D. File No. 80-9914&01 k 30 ARTICLE 5 MISCELLANEOUS 5.1 Insurance 5.1.1 The Managing Participant shall carry all risk fire and property coverage insurance on the Plant in an amount at least equal to the replacement cost of the portion of the Plant that is located above ground, with a standard deductible amount established by the insurance policy contract of the Managing Participant. Premiums for the insurance policy shall be included in the O&M Expense and paid pro rata by the Participants as provided elsewhere in this Agreement. (In the event of casualty covered by the insurance, the Managing Participant will bill Participants for payment of the deductible as a "Major Replacement" as provided elsewhere in this Agreement.) 5.1.2 If the Plant shall be damaged or destroyed by fire or other casualty, the Managing Participant shall apply the proceeds from any fire or casualty insurance either (1) to repair such damage or destruction so as to restore the Plant as nearly as possible to the condition thereof immediately prior to such damage or destruction, or (2) to construct, install, or otherwise add to the Plant improvements substantially equal in value to the portion of the Plant which was damaged or destroyed, and of usefulness comparable to that destroyed or damaged such that the Production Capacity and the Pumping Capacity specified elsewhere herein are maintained. A:\EWBI0975.RVI L.D. File No. 80-99146-01 31 February 9. 2000 • • 5.1.3 Copies of all insurance policies shall be forwarded to Participants upon request. Insurance requirements may be adjusted by agreement of the Managing Participant Director and the Participant Directors. 5.1.4 The Managing Participant shall carry liability insurance in the amount of $5,000,000 occurrence/aggregate, including coinpleted operations and pollution liability insurance. All Participants will be carried as "additional insureds" on the policy. 5.2 Title to All Water Produced by the Project Title to all water produced by the Plant shall remain in the Managing Participant until the same shall pass through the Points of Delivery. Thereafter, Participants shall have exclusive title, control and possession thereof and be solely responsible therefor. 5.3 Unit of Measurement The unit of measurement for water produced and delivered by the Plant shall be one thousand (1,000) gallons, U.S. Standard Liquid Measure. 5.4 Water Oual4 The potable water to be delivered hereunder shall meet the minimum water quality standards for human consumption prescribed by the Texas Natural Resource Conservation Commission and any other federal or state agency having jurisdiction. 5.5 Water Conservation = On or before the year from the effective date of this Agreement, each Participant shall approve and implement a water conservation program as required by the Texas Natural Resource Conservation Commission pursuant to 30 TAC § 288, as amended from time to time. A:\EWBI0975.RVI L.D. File No. 80-99146-01 32 February 9.2000 ® 0 Participants recognize that the obligations of the Managing Participant to render operation and maintenance services as provided in this Agreement are subject to all present and future permits, rules or regulations issued or adopted from time to time by any regulatory authority having jurisdiction, and the Participants agree to cooperate in making such applications and in taking such actions as may be desirable to obtain compliance therewith. 5.7 The Managing Participant to Keep Books The Managing Participant shall keep books, records, and all other documents related to the costs of operating the Plant for at least five (5) years and thereafter as required by law, and said books, records, and other documents shall be available upon reasonable notice for inspection, copying or audit by Participants. 5.8 Assignments This Agreement shall bind and benefit the Participants and their legal successors; however, a Participant share (or part thereof) shall not be assignable (1) to a non -Participant unless all Participants are given notice and 30 days to match the offer of the non -Participant; (2) to a non -Participant except with the written approval of the Managing Participant Director; and (3) to any entity without first obtaining written consent of the Managing Participant Director. Written consent for (3) shall not be withheld unless the assignment would create a condition that would deprive any Participant from obtaining water from the Plant in accordance with the terms of this Agreement. A:\EWBI0975.RVI L.D. File No. 80-99146-01 33 February 9, 2000 0 • 5.9 Governing Law This Agreement shall in all respects be subject to the regulatory authority of the State of Texas and shall be interpreted, construed and governed by, and in accordance with the laws of the State of Texas. 5.10 Force Majeure If a Participant is rendered unable, wholly or in part, by force majeure to carry out any of its obligations under this Agreement, then the obligations of the Participant to the extent affected by such force majeure and to the extent that due diligence is being used to resume performance at the earliest practicable time, shall be suspended during the continuance of any inability so caused to the extent provided, but for no longer period. Such cause, as far as possible, shall be remedied with all reasonable diligence. The term "Force Majeure," as used herein, shall include, without limitation of the generality thereof, acts of God, acts of the public enemy, orders of any kind of the government of the United States or of the State of Texas or any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fire, hurricanes, storms, floods, washouts, droughts, arrests, restraints of government and people, civil disturbances, explosions, breakage or accidents to machinery, shortage or contamination of surface water, and any other inabilities of such Participants, whether similar to those enumerated or otherwise, which are not within the control of such Participant and which such Participant could not have avoided by the exercise of due diligence and care. A:\EWB10975.RVI L.D. File No. 80.99146-01 34 February 9.2000 ® 0 5.11 No Additional Waiver Implied The failure of any Participant hereto to insist in any one or more instances upon performance of any of the terms, covenants or conditions of this Agreement, shall not be construed as a waiver or relinquishment of the future performance of any such term, covenant or condition by any other Participant hereto, but the obligation of such other Participant with respect to such future performance shall continue in full force and effect. 5.12 Entire Agreement: Amendments Subject to Section 5.19 and existing assignment agreements between Participants, this instrument contains all the agreements made between the Participants and the Managing Participant with regard to equity ownership and operation of the Plant and is the full and final expression of such agreement. Unless otherwise provided herein, the Agreement may only be amended by written instrument signed by all Participants. 5.13 Notices 5.13.1 Until the Participants are otherwise notified in writing by the Managing Participant Director, the address of the Managing Participant is and shall be as follows: Director, Department of Public Works and Engineering City of Houston P.O. Box 1562 Houston, Texas 77251 5.13.2 Until the Managing Participant is otherwise notified in writing by a Participant, the address of such Participant is the address listed on the Participant Exhibits attached hereto. The Managing Participant will maintain a list of Participant addresses. A:\EW810975.RVI February 9.2000 L.D. File No. 80-99146-01 35 — • 5.13.3 All written notices, statements and payments required or permitted to be given under this Agreement shall be deemed given by the third day following the deposit in a United States Postal Service mailbox or receptacle, of certified or registered mail, return receipt requested, with proper postage affixed thereto, addressed as set forth above or at such other address as shall be designated by written notice. 5.14 Parties in Interest This Agreement shall be for the sole and exclusive benefit of the Participants and shall not be construed to confer any rights upon any other party. The Participants shall never be subject to any liability in damage to any customer of the others with rights hereunder for any failure to perform under this Agreement. 5.15 Dispute Resolution and Remedies 5.15.1 The Participants agree that if disputes arise regarding the terms or performance of this Agreement or any review or approval called for hereunder, the respective Participants or their Directors agree to meet and use their best efforts to resolve same. 5.15.2 It is not intended hereby to specify an exclusive remedy for any dispute or default, but all remedies existing at law or in equity, including specific performance, may be utilized by Participants and shall be cumulative. Provided, however, as a necessary condition for declaration of default under this Agreement, the non -defaulting Participant shall give the defaulting Participant at least thirty (30) days' notice of default with the opportunity to cure during the notice period. AAEWB 10975.RV1 L.D. File No. 80-99146-01 36 February 10, 2000 5.16 Sale of Water The Participants hereto are free to sell water obtained pursuant to this Agreement as they may choose. 5.17 Authorship It is agreed that this Agreement shall not be construed more strictly against any Participant because that Participant authored particular provisions of this Agreement. 5.18 Severability If any part of this Agreement is for any reason found to be unenforceable against one or more Participants, all other parts remain enforceable unless the result materially prejudices the other Participants. 5.19 Contract Term Except as provided herein, this Agreement shall be effective on the Date of Countersignature and shall be perpetual, except if the term is limited by law for a Participant (City Charter, Water Code) the term for such Participant shall be the longest allowed by law. Sections 4.2, 4.3, 4.4, and Exhibits "E," "E Pasadena" and "E LaPorte Area Water Authority" shall not take effect until July 1, 2000, and Section 3.6 and the Demand Allocation changes (related to firm capacity) shall not take effect until the first month following Substantial Completion of the Modification -Project. Prior agreements between the Managing Participant and the other Participants will remain effective as applicable before these dates. A:%EWB 10975.RV I L.D. File No. 80-99146-01 37 February 9, 2000 0 5.20 No Partnership Create& Hereby The Participants agree that no partnership relationship or joint venture is created by this Agreement and that no Participant is made an agent or representative of the other for any purpose. IN WITNESS WHEREOF, Participants have executed this Agreement in multiple copies, each of which shall be deemed to be an original, as of the date of countersignature by the City Controller of the Managing Participant. A:\EWBI0975.Rvl L.D. File No. 90-99146-01 38 February 9, 2000 A g s i ® 0 ATTEST: Secretary Board of Directors By: Mayor THE LAPORTE AREA WATER AUTHORITY President Board of Directors APPROVED CITY OF LA PORTE, TEXAS Executed for and on behalf of City pursuant to authority granted by Council Ordinance No. , passed a copy of which is attached hereto for reference. ATTEST/SEAL: City Secretary APPROVED AS TO FORM: City Attorney U:IWPFILESICONTRACTEWB120MIGN.WPD January 31. 2000 / >i 0 CITY OF HOUSTON, TEXAS By: Mayor Executed for and on behalf of City pursuant to authority granted by Council Ordinance No. , passed , 19 , a copy of which is attached hereto for reference. ATTEST/SEAL: City Secretary APPROVED: Director, Department of Public Works and Engineering APPROVED AS TO FORM: Sr. Assistant City Attorney L.D. File No. COUNTERSIGNED: City Controller DATE COUNTERSIGNED: AAMB10975AVI L.D. File No. 80-99146-01 51 February 9. 2000 HUFFMAN F., *4+ CRoay `+•EST CANAL URG RESERVOIR U E C W la ANNELVIEV X— • sm IP s TrTV Is* 134 N, LINE B DEER FAJUI (NOTE 3) LINE A2 (NOTE 2) fi�EWPP a RESERVOIR USERTY TRINITY RIVER CHANNEL 11 Ty RST,`A%Tl0pLIMPN 14 MAINTENANCE STATION COUNTY LIBERTY COUNTY CH.AAMER �lwm 42 565 565 LV IE c WA MAIN CAW L. 14 r- ki 10 3180 565 10 lr4 aUt INT \LAT CANAL LINE A (100-) LINE 8 (100') LINE C (i oo-) m 3C ITQ. LYNCHBURG 1 23S4 T Pump SATICN LINE AI(60') LINE 8 (96") LINE A2(96-) \41- 146 r lao---, SAY .11 r BAYPORT BYPASS 2 LINE Al(60") 7 ' 7"t, LINE AM") (NOTE 1) BAYPORT PUMP STATION NOTES: 1) FORMER LINE A 2) FORMER LINE 8 3) FORMER LINE C EXHIBIT A SEWPP RAW WATER TRANSMISSION SYSTEM BID EXHIBIT C1 SCHEDULE OF ACTUAL AND ESTIMATED COSTS FOR PLANT Estimated Modified Project Costs as of 8/17/99 CWA SWPP Regulating Station CWA Bypass Air Release Valves Flocculator Improvements Sedimentation Basin Launder Orifices Transfer Pump Station Transfer P. S. Wet Well Imrovements Elevated Backwash Tank Improvements Ground Storage Tank Level Transmitters Generator Containment Chlorine Storage Area Scrubbers Coagulant Feed Pump Lime Slurry System Bulk Chemical Storage Seal Trench Bulk Chemical Storage - Storm Drains Transfer Pump Station Electrical Interim Process Waste Electrical Feeder Return Flow Pump Station "B" Electrical Feeder Transfer Pump Station Low Level Lockout Chemical Feed Loss of Flow Control Distributed Control (SCADA) System Security - Access Control System Security - CCTV System Fencing --Distribution System - Flow Control' Pasadena Backflow Preventers' Less: Pasadena Backflow Filter Study Engineering Costs Improvements Project Engineering Cost Improvements Project Construction Management Subtotal Additional Capital Allocations Recoupment (EAibit C2) Retroactive CWA Debt Service (Exhibit C3) Total Capacity per Component . Cost per Gallon - Construction and Engineering Cost per Gallon - Recoupment Cost per Gallon - CWA Debt Service Cost per Gallon - Total Rehabilitation/ Firm 120 MGD Regulatory Total $ 260,000 $ - $ 260,000 10,000 - 10,000 140,000 - 140,000 13,000 - 13,000 1,209,000 - 1,209,000 26,000 - 26,000 - 455,000 455,000 - 2,000 2,000 - 2,000 2,000 - 500,000 500,000 52,000 - 52,000 325,000 - 325,000 - 26,000 26,000 - 32,500 32,500 975,000 - 975,000 130,000 - 130,000 65,000 - 65,000 5,200 - 5,200 78,000 - 78,000 621,667 1,243,333 1,865,000 - 32,500 32,500 - 100,000 100,000 - 200,000 200,000 - 1,459,000 1,459,000 35,000 - 35,000 $ 3,944,867 $ 4,052,333 $ 7,997.200 35,000 - 35,000 $ 3,909,867 $ 4,052,333 $ 7,962,200 260,720 - 260,720 2,287,199 2,209,551 4,496,750 850,000 - 850,000 3,007,123 3,007,123 2,469,587 2,469,587 $ 12,784,496 $ 6,261,884 $ 19,046,380 40,000,000 80,000,000 $ 0.1827 0.0783 0.0752 0.0617 $ 0.3196 $ 0.0783 �'t EXHIBIT C2 CALCULATION OF UNRECOVERED ORIGINAL CAPITAL COSTS Raw Water Supply: Pipeline CWA - 96" Pipeline Pump Station, CWA Original Costa $ 14.367,830 21,261,056 $ 35628.888 Raw Project Costa $ 14.367.830 7,492,883 $ 21,860,713 Original Allocation % a 80/250 225/225 Original Allocation $ a $ 4.597.706 7.492,883 $ 12.090.589 New Allocation % 128/250 225/225 New Allocation $ Increased i $ 7,241.386 7 492 883 $ 2,643,681 3 14,734.269 $ 2.643.887 Treatment Plant (SEWPP): Land Acquisition Site Cleanup Engineering: Preliminary Siting Study Final Design -160 mgd Final Design - SU mgd Construction Construction 138 KV Electric Construction Mgt Audit Fees SEWPP Original Original New Original Cost Cost 73% Allocation % Allocation $ Allocation % $ 6,875,192 S 4.872,890 801750 $ 519,775 120/750 1.149.372 - 0 - 0 606,238 442,554 80/750 47,206 120/750 145.680 106,332 80f750 11.342 120/750 6.285,148 4,588,157 80/160 2.294.078 801160 2.692,423 1,965.469 SO/80 1.965,469 80/80 728,232 531,609 80/80 531.609 80180 80.393.507 58,687.260 80180 58.687,260 Ifew 1.695.900 1.238,007 80/750 132,054 120/720 6.102,064 4,454.507 80180 4.454.507 50180 25.1501 3 108 498.W4 25,1501 8 78 911,934 SO/80 25,150 SO= S 68 668,450 Allocation $ lincreased $ 3 779,682 $ 259.884 70,SW 23,600 17,013 5,671 2,294,078 _ 1.965,469 _ 531,609 _ 58.687,260 - 206,335 74.280 4,454,507 _ 25,150 _ 3 69,031,892 S 363 442 Total Raw Water Supply and SEWPP a 142,127,770 5 88 772,647 3 80.759,039 $ 83,768,181 3 3,007123 (a) Source: KPMG Audit of SEWPP Construction Costs as of November 30,1995. (b) The unrecovered costs after this expansion will be $15,008,488. EXHIBIT C3 CWA BOND DEBT SERVICE - SERIES 1995 BONDS CONSTRUCTION OF 96" RAW WATER LINE RECOVERY OF PRIOR YEAR DEBT SERVICE Fiscal CWA Bond Series SEWPP Allocation Allocation to 80 Allocation to 126 Additional 46 MGD Year 1995 Debt Service of Debt Service (1) '�MGD SEWPP (2) MGD SEWPP (3) Debt Service 1996 $ 2,608,990 $ 2,429,231 ' $ 809,744 $ 1,275,346 $ 465,602 1997 2,809,890 2,616,289 872,096 1,373,551 501,455 1998 2,806,223 2,612,874 870,958 1,371,758 500,800 1999 2,806,705 2,613,323 871,108 1,371,994 500,886 2000 2,806,485 2,613,100 871,033 1,371,877 500,844 $ 12,884,817 $ 4,294,939 $ 2,469,587 1) Allocation of $45 million bond debt service to 96" raw water pipeline for SEWPP based on the following: 2) 3) Allocation of Costs After Cost (millions) Issuance Costs Allocation 96" line construction cost (est.) $ 40.3 $ 1.6 $ 41.9 Line "C" project cost (est.) 3.0 0.1 3.1 Issuance cost, discount, accrued interest 1.7 (1.7) - $ 45.0 $ - $ 45.0 Allocation to 80 MGD SEWPP based on the following: 96" Line Capacity 240 MGD Module Capacity 80 MGD Module % of Allocation 33.33% Allocation to 126 MGD SEWPP based on the following: 96" Line Capacity 240 MGD Module Capacity 126 MGD Module % of Allocation 52.50% 4) The balance of the unrecovered costs will be $6,120,291 through 2000 and varies annually thereafter. • • EXHIBIT D1 SCHEDULE OF ACTUAL COSTS OF PUMPING/DISTRIBUTION (See Exhibit D2 for Details) Land Acquisition Site Cleanup Engineering: Preliminary Siting Study Final Design -160 MGD Final Design Construction Construction 138 KV Electric Construction Mgt. Audit Fees Total Capacity per Component Cost per Gallon Final Project Costs Distribution (Treated High Service Treated Water Line) Water Pumping Total $ - $ 480,614 $ 480,614 169,920 43,649 213,569 - 10,488 10,488 - 848,495 848,495 845,586 726,954 1,572,540 - 196,623 196,623 10,837,248 21,706,247 32,343,495 - 127,193 127.193 - 1,647,557 1,647,557 $ 11,852,754 $ 25,787,819 $ 37,440,573 250,000,000 200,000,000 $ 0.0466 $ 0.1289 $ 0.1755 ALCULATION OF UNRECOVERED ORIGINAL CAPITAL COSTS Istribution (Treated Water Pipeline): Preliminary Engineering Final Design Construction Capacity Included in Costs Distribution Cost per Gallon Ilgh Service Treated Water Pumping Land Acquisition Site Cleanup Engineering: Preliminary Siting Study Final Design -160 mgd Final Design - 60 mgd Construction Construction 138 KV Electric Construction Mgt Audit Fees Capacity Included in Costs Pumping Cost per Gallon EXHIBIT D2 Original Costa Raw Project Cost 45% a Original Allocation % a Original Allocation $ a New Allocation % New Allocation $ Increased $ 3 1,132.802 S 5W.761 225=25 $ 56,640 250(50 $ 169,920 $ 113.280 1,879.080 845,586 225/675 281.862 250/250 845,586 563.724 23.638 329 10.637.248 1 2251675 3.545,749 250/250 10.637.248 7.091.499 3 26 650 211 3 11 992 595 $ 3,884.251 1 $ 11,652,754 $ 7.768,503 . 250,000,000 $ o.0 66 Original Cost HS Pumping Cost 27% Original Allocation % Original Albcation $ New Allocation % New Allocation $ Increased $ 3 8.675.192 $ 1,802.302 80/750 $ 192.246 2OW50 $ 480.614 $ 288,368 1,149,372 0 0 0 0 0 0 608.238 183.684 80/750 17.460 200/750 43.849 26,189 145.660 39,328 80f750 4,195 200/750 10.488 6.293 8.285,146 1,696.989 801160 848.495 80/160 848.495 2,692.423 726,954 80/80 728 954 200/200 726,954 - 728,232 190,623 80/80 196:623 200/200 198.823 80,393,507 21,708.247 80/80 21.706,247 200r" 21.706.247 - 1,695,9W 457,893 80f750 48,842 2001720 127.193 78,351 6.102,084 1.847,557 80/80 1,647.557 20=00 1.647.557 - 25,150 - 80/80 1 - 2001200 _ S 108.498,884 1 $ 28,437,578 1 $ 25,388,618 3 25,787 819 $ 399,201 i) Source: KPMG Audit of SEWPP Construction Costs as of November 30, 1995. �) The unrecovered costs after this expansion will be $2,989,600. 200,000,000 S ' 0.1289 w EXHIBIT E CALCULATION OF ANNUAL BUDGET The Operation and Maintenance budgeted 0&M Expenses, as currently calculated, consist of -the following: (Item C in formula given in Section 4.3): .1 Total City of Houston Non -Contract Plant Expenditures (including Salary and Benefits, Telephone, Electric, Insurance, Water Production Personnel, Meter Reading and Billing, and Other Related Direct Expenditures). .2 Total Contracted Water Services ( including any operating contract settlements, legal expenses and contractor claims). .3 Overhead Costs (based on a proportionate share of Management & Support, Finance and Administration, and Indirect Costs) with a fixed allocation of 9% of Total Contracted Water Services per item .2 above. (Item D in formula given in Section 4.3): The Operation and Maintenance expenses budgeted by Houston for TRA and CWA as well as the respective debt service as itemized below .4 TRA Debt Service .5 CWA Debt Service for all Series Bonds, except 1987, 1991, 1995. .6 CWA Debt Service, Series 1987 and 1991 times 17.525 %. .7 Future City Debt Service in support of Raw Water Storage and Transmission Facilities (Item F in formula given in Section 4.3): The..CWA Debt Service expense (allocated 93.11% to the Plant) for the 96 inch raw water pipeline leading to the Plant, times the then -current portion of the pipeline used (currently 126 MGD/240 MGD). .8 The formula for calculating the estimated budgeted cost per thousand gallons is as follows: (CB) X (1 +H) + (D/E) X (1+H) = estimated cost per 1,00.0 galllons, with B and E described as follows: B = the total amount of water estimated to be produced by the Plant during the given year. ZN EXHIBIT E (continued) CALCULATION OF ANNUAL BUDGET E = the total amount of water estimated to be sold to Houston water customers that is diverted from the Trinity River into Line A, as designated on Exhibit "A" during the given year. As defined herein "E" includes such raw water estimated to be received at Houston water treatment plants receiving Trinity River water through Line A as well as the billable quantity (including take -or -pay amounts as applicable) to be taken by Houston raw water customers, but excludes line loss by evaporation, leakage, etc. .9 Additional annual estimated costs consist of the following: + Item F CWA Debt Service times the portion of the Raw Water Storage and Transmission Facilities currently used, compared to the 96" line capacity. Currently equal to 52.5 percent (126 MGD/240 MGD). + Item G, or estimated water transmission line expense, per participant. + Item H Contingency Reserve, equal to 2.5 percent of the cost per 1,000 gallons for Items C + D. .10 The cost per Participant would then equal the cost per 1,000 gallons times the Participant's estimated gallons/1,000 for the given year (including the 2.5 % for Contingency Reserve), plus Item F times the Participant's Demand Allocation Factor, plus Item G, if any. 0 • EXHIBIT E - LAPORTE AREA WATER AUTHORITY CALCULATION OF ANNUAL BUDGET The Operation and Maintenance budgeted O&M Expenses, as currently calculated, consist of the following: (Item C in formula given in Section 4.3),.', .1 Total City of Houston Non -Contract Plant Expenditures (including Salary and Benefits, Telephone, Electric, Insurance, Water Production Personnel, Meter Reading and Billing, and Other Related Direct Expenditures). .2 Total Contracted Water Services ( including any operating contract settlements, legal expenses and contractor claims). .3 Overhead Costs (based on a proportionate share of Management & Support, Finance and Administration, and Indirect Costs) with a fixed allocation of 9% of Total Contracted Water Services per item .2 above. (Item D in formula given in Section 4.3): The Operation and Maintenance expenses budgeted by Houston for TRA and CWA as well as the respective debt service as itemized below .4 TRA Debt Service .5 CWA Debt Service for all Series Bonds, except 1987, 1991, 1995. .6 CWA Debt Service, Series 1987 and 1991 times 17.525 %. .7 Future City Debt Service in support of Raw Water Storage and Transmission Facilities (Item F.in formula given in Section 4.3): The CWA Debt Service expense (allocated 93.11% to the Plant) for the 96 inch raw water pipeline leading to the Plant, times the then -current portion of the pipeline used (currently 126 MGD/240 MGD). .8 The formula for calculating the estimated budgeted cost per thousand gallons is as follows: (CB) X (1 +I) + (D/E) X (1+H) = estimated cost per 1,000 galtlons, with B and E described as follows: B = the total amount of water estimated to be produced by the Plant during the given year. EJ 0 EXHIBIT E - LaPORTE AREA WATER AUTHORITY (continued) CALCULATION OF ANNUAL BUDGET E = the total amount of water estimated to be sold to Houston water customers that is diverted from the Trinity River into Line A, as designated on Exhibit "A" during the given year. As defined herein "E" includes such raw water estimated to be received at Houston water treatment plants receiving Trinity River water through Line A as well as the billable quantity (including take -or -pay amounts as applicable) to be taken by Houston raw water customers, but excludes line loss by evaporation, leakage, etc. .9 Additional annual estimated costs consist of the following: + Item F CWA Debt Service times the portion of the Raw Water Storage and Transmission Facilities currently used, compared to the 96" line capacity. Currently equal to 52.5 percent (126 MGD/240 MGD). + Item H Contingency Reserve, equal to 2.5 percent of the cost per 1,000 gallons for Items C + D. .101he cost per Participant would then equal the cost per 1,000 gallons times the Participant's estimated gallons/1,000 for the given year (including the 2.5 % for Contingency Reserve), plus Item F times the Participant's Demand Allocation Factor. CALCULATION OF ANNUAL, BUDGET - PASADENA The Operation and Maintenance budgeted O&M Expenses, as currently calculated, consist st of the (Item C in formula given in Section 4.3): .1 To City of Houston Non -Contract Plant Expenditures (including Salary and Benefits Telephone, Electric, Insurance, Water Production Personnel, Meter Reading and Billin , and Other Related Direct Expenditures). g .2 Total Contracted Water Services (including any operating contract settlements, legal expenses and contractor claims). .3 Overhead Costs (based on a proportionate share of Management & Support, Finance and Administration, and Indirect Costs) with a fixed allocation of 9% of Total Contracted Water Services per item .2 above. (Item D in formula given in Section 4.3): The Operation and Maintenance expenses budgeted by Houston for TRA and CWA as well as the respective debt service as itemized below .4 TRA Debt Service .5 CWA Debt Service for all Series Bonds, except 1987, 1991, 1995, times 84.7 %. .6 CWA Debt Service, Series 1987 and 1991 times 17.525 %, then times 84.7%. .7 Future City Debt Service in support of Raw Water Storage and Transmission Facilities (Item F in formula given in Section 4.3): The CWA Debt Service expense (allocated 93.11 % to the Plant) for the 96 inch raw water pipeline leading to the Plant, times the then -current portion of the pipeline used (currently 126 MGD/240 MGD). .8 The formula for calculating the estimated budgeted cost per thousand gallons is as follows: (C/B) X (1 +M + (D/E) X 0+H) = estimated cost per 1,000 galllons, with B and E described as follows: 13 = the total amount of water estimated to be produced by the Plant during the given year. 0 EXHIBIT E - PASADENA (continued) CALCULATION OF ANNUAL BUDGET E = the total amount of water estimated to be sold to Houston water customers that is diverted from the Trinity River into Line A, as designated on Exhibit "A' during the given year. As defined herein "E" includes such raw water estimated to be received at Houston water treatment plants receiving Trinity River water through Line A as well as the billable quantity (including take -or -pay amounts as applicable) to be taken by Houston raw water customers, but excludes line loss by evaporation, leakage, etc. .9 Additional annual estimated costs consist of the following: + Item F CWA Debt Service times the portion of the Raw Water Storage and Transmission Facilities currently used, compared to the 96" line capacity. Currently equal to 52.5 percent (126 MGD/240 MGD). + Item G, or estimated water transmission line expense, per participant. + It H Contingency Reserve, equal to 2.5 percent of the cost per 1,000 gallons for Items C + D. n .10 The cost per Participant would then equal the cost per 1,000 gallons times the Participant's estimated gallons/1,000 for the given year (including the 2.5 % for Contingency Reserve), plus Item F times the Participant's Demand Allocation Factor, plus Item G, if any. • • EXHIBIT F CALCULATION OF TOTAL INVESTMENT BY PARTICIPANT Original Investment Total Investment FY 2000 Investment Percent Gulf Coast Water Authority $ 24,373,666 $ 3,378,720 $ 27,752,386 Less: Capacity Sold $ 11,539,918 $ 11,539,918 League City $ 12,833,748 $ 3,378,720 $ 16,212,468 10.81 Webster $ 3.369,608 $ 842,751 $ 4,212,359 2.81 South Houston $ 2,848,968 $ 837,528 $ 3,686,496 2:46 Pasadena $ 17,093,807 $ 6,334,097 $ 23,427,904 15.62 Hams Co. MUD #55 $ 1,153,386 $ 1,071,384 $ 2,224,770 Plus: Capacity Bought $ 2,318,695 $ 2,318,695 Harris Co. MUD #55 $ 3,472,081 $ 1,071,384 $ 4,543,465 3.03 LaPorte Area WA $ 4,831,404 $ 1,009,453 $ 5,840,857 Plus: Capacity Bought $ 3,425,120 $ 3,425,120 Less: Capacity Sold $ 1,710,000 $ 1,710,000 LaPorte Area WA $ 8,256,524 $ (700,547) $ 7,555,977 5.04 Friendswood $ 3,418,761 $ 1,336,804 $ 4,755,565 3.17 Clear Lake City WA $ 12,046,367 $ 6,489,240 $ 18,535,607 Plus: Capacity Bought $ 5,796,738 $ 5,796,738 Less: Capacity Sold $ 114,000 $ 114,000 Clear Lake City WA $ 17,843.105 $ 6,375,240 $ 24,218.345 16.15 Baybrook MUD #1 $ 1,650,470 $ 316,583 $ 1,967,053 1.31 Clear Brook City MUD $ 1,375,392 $ 445,110 $ 1,820,502 1.21 City of Houston $ 67,040,991 $ 3.125,802 $ 70,166,793 Less: Recoupment Costs $ 4,214,809 $ 4,214,809 Less: Capacity Sold $ 8,388,382 $ 8,388,382 City of Houston $ 58,652,609 $ (1,089,007) $ 57,563,602 38.39 TOTAL $ 130,815,073 $ 19,148,663 $ 149,963,736 ® 0 EXHIBIT F (continued) CALCULATION OF TOTAL GALLONS BY PARTICIPANT Demand - Pumping Distribution Allocation Allocation Allocation Gulf Coast Water Authority Original 21.0000 21.6900 27.1125 Capacity Sold (10.0000) (10.2760) (8.9450) Incremental Purchase 5.5000 5.0860 2.2325 Subtotal 16.5000 16.5000 20.4000 Webster Original 2.7000 4.4000 5.5000 Incremental Purchase 1.3500 1.4310 0.3310 Subtotal 4.0500 5.8310 5.8310 South Houston Original 2.5000 2.2220 2.7775 Incremental Purchase 1.2500 1.5280 0.9725 Subtotal 3.7500 3.7500 3.7500 Pasadena Original 15.0000 13.3340 16.6675 Incremental Purchase 7.5000 16.4270 13.0935 Subtotal 22.5000 29.7610 29.7610 Hams Co. MUD #55 Original 0.9750 1.1560 1.4450 GCWA Purchase 2.0000 2.0440 2.5550 Incremental Purchase 1.4875 2.2810 -1.4890 Subtotal 4.4625 5.4810 5.4810 LaPorte Area Water Authority Original 4.2000 4.6600 - GCWA Purchase 3.0000 3.1200 - Incremental Purchase 0.6000 1.9700 - Subtotal 7.8000 9.7500 - Friendswood Original 3.0000 2.6660 3.3325 Incremental Purchase 1.5000 3.7240 3.0575 Subtotal 4.5000 6.3900 6.3900 • • EXHIBIT F (continued) CALCULATION OF TOTAL GALLONS BY PARTICIPANT Demand Pumping Distribution Allocation Allocation Allocation Clear Lake City Water Authority 10.0000 13.3340 16.6675 Original GCWA Purchase 5.0000 5.1120 6.3900 Incremental Purchase 7.5000 18.2140 13.6025 Subtotal 22.5000 36.6600 36.6600 Saybrook MUD #1 Original 1.2000 3.0000 3.7500 Incremental Purchase 0.6000 0.3750 (0.3750)- Subtotal 1.8000 3.3750 3.3750 Clear Brook City MUD Original 1.0000 2.5600 3.1250 Incremental. Purchase 0.5000 1.3455 0.7205 Subtotal 1.5000 3.8455 3.8455 TOTAL (prior to City) 89.3625 121.3435 115.4935 City of Houston Original 18.4250 131.0380 169.6225 Capacity Sold (52.3815) (35.1160) Incremental Purchase 9.2125 Subtotal 27.6375 78.6565 134.5065 TOTAL 117.0000 200.0000 250.0000 FAIRMONT i Z / / N U Q ' a ELMSC TT - f r17Z TRIMS NE 00 z LITTLE REDWOOD' N n o 1 / LIT',_.:_ T STREI IOURN o- - J U } V1 Z _ l oY O 13 03 PO _ GENOA - RED BLUF _ COASTAL TES EASEMENT 80' H.C.F.C.D. .W.A. 4SEMENT 5' H.C.F.C.D. 4SEMENT Scale: 5 10 18 (Hundred Feet) EXHIBIT I CITY OF LAPORTE CONNECTION POINT 0 • EXHIBIT II i.aPO T . AREA WATER AUTHORITY SUMMARY CAPACITY ALLOCATIONS AND COSTS LaPorte LaPorte Prior to After GCWA Percent Demand Allocation Transfer Transfer Factor Existing 4.200 7.200 9.000 Eligible Capacity 0.600 t Total Capacity 7.800 6.500 Pumping Allocation Existing 4.660 7.780 3.890 Incremental Capacity I-M Total Capacity 9.750 4.875 Distribution Allocation Existing 0.000 0.000 0.000 Incremental Capacity Total Capacity Costs for Modification Demand Allocation Project Plant & Raw Water Recoupment Cost(C1)$0.0752/gal $45,120 CWA Debt Service(C1)$0.0617/gal 37,020 Costs for 120 MGD firm capacity. Reference Exhibit(C1)$0.1827/gal ' 109,620 Costs for Rehabilitation and Regulatory Requirements Reference Exhibit(C1)$0.0783/gal 563,760 Costs for Additional Pumping Ca ap city Additional MGD Sold by Houston(D1)$0.1289/gal 253,933 Costs for Additional Distrihution Ca an cite Additional MGD Sold by Houston(D1)$0.0466/gal Rebate for Sale to Participants Sale - MGD Sale - $ TOTAL $1,009,453 *The GCWA Transfer is estimated to take place March 2001. 0 0 EXHIBIT II (continued) PARTICIPANT ADDRESSES LaPorte Area Water Authority Steve Gillett Public Works Director, ' City of LaPorte P.O. Box 1115 LaPorte, Texas 77572 • FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: February Zl, 2000 Requested By: Louis Rib Department: Administrative Services Report UResolution Ordinance Exhibits: Memo from MIS Manager Bid Tabulation SUMMARY & RECOMMENDATION Thirteen Requests for Proposals (RFP) were mailed on January 7"for computer parts and supplies. On January 24', five proposals were received. Two of the proposals did not meet specifications or failed to bid on all items. The best proposal, bidding all items at the lowest total cost was Komputer Plus, our current vendor. The RFP uses historical data to estimate the number of parts and the amount of supplies that will be required. The total estimated cost is $95, 085, assuming all items are needed. Sufficient funds have been budgeted in the Computer Replacement Fund and various operating budgets for this contract. Action Required by Council: Approve bid award to Komputer Plus. Availability of Funds: General Fund _ Water/Wastewater Capital Improvement _ General. Revenue Sharing Other Account Number: various Funds Available: X Yes No Approved for City Council Agenda Gq6.*.k t . Robert T. Herrera Date City Manager Memo ' oa Por'-' MIS Division To: Louis Rigby, Director of Administrative Services Frorm Larry Mabe, MIS Manager Date: 128/00 Ref: Computer Parts RFP 0078 The Purchasing division mailed thirteen requests for proposals on January 7, 2000 to vendors in the greater Houston area. The City received five responses to the request. Responses were submitted by HCI Computers, Multi -Systems Support, Komputer Plus, Chous Group and Business Integrators. MIS has reviewed the proposals. The lowest cost proposal submitted to the City, from a vendor that responded to all the items on the request, was from Komputer Plus Peripherals. The information below and the attached spreadsheet provide a breakdown of the RFP results. HCI Computers did not bid on many of the major items and provided no total in the proposal response. Chous Group Inc. submitted a motherboard that did not meet minimum specification and offered no proposal on the IBM Netfinity server or on an alternative server. Komputer Plus $95,085.00 Responded to all items on the request Multi -Systems Support $97,228.25 Responded to all items on the request Business Integrators $98,419.00 Responded to all items on the request It is the recommendation of MIS that a contract be awarded to Komputer Plus Peripherals, Inc., commencing on February 15, 2000 for a period of one year. Multi -systems Support should be held as an alternate in event that Komputer Plus cannot execute the contract to completion. Evaluation of Major Items on RFP 0079 endoes Name Minitower Cases Mother board Pentium Processor 64MB Memory Hard Drive CD-ROM Network Card 15" Monitor Windows INT4.0 Assembly Total for These Items Total In RFP Notes HCI Computers $2,950.00 1$2,625.00 1$11,000.00 $7,500.00 $4,675.00 NO Bid No Bid $300.00 1 No Bid No Bid No Bid $26,425.00 No Total No Bid on Major Items Multi Systems $7,975.00 $7,500.00 $4,675.00 $1,150.00 $300.00 $240.00 $1,380.00 $2,475.00 $0.00 $28,320.00 $97,228.25 Komputer Plus $2,950.00 $10.395.00 $6,950.00 $5,170.00 $1,100.00 $300.00 $295.00 $1,600.00 $3,125.00 $0.00 $31,885.00 $95,085.00 Chous Group Inc. $2,950.00 Not meet minimum Specs $6,700.00 $7,700.00 J$1.050.00 $315.00 $695.00 1$1.790.00 $2,875.00 J$624.00 $24,699.00 $89,522.00 No Bid on Netrinity Servers Business integrators $2,800.00 $10,450.00 $6.950.00 $9,625.00 $1.200.00 1$245.00 $245.00 1$1,700.00 $4,000.00 1$1,O4O-2L_E8,255.00 $98,419.00 rj ROBERT W. M c K I N N E Y AIA 17 February 2000 Doug Kneupper, PE City Engineer Box 115 LaPorte, Texas 77572 Re: City Hall expansion and renovation Dear Mr. Kneupper: The following is a recap of the budget and schedule for the City Hall expansion and renovation. Budget The budget developed for the expansion and renovation of City Hall continues to be based on the budget developed for the master plan and updated in our meetings during November of 1999. That updated budget predicted a project cost of $2,165,013 plus additional funds added to the budget by the City from other sources. The design of the building has been reviewed by the user groups at City Hall. Once the requested changes to the floor plan have been incorporated into the drawings, an update to the budget will be tested with local contractors to verify that the project continues to be in budget. Schedule The project is currently completing the Schematic Design phase in which final floor plans and systems will be documented. Schematic Design will be further refined through the Design Development phase. Once Design Development is complete for the project, Construction Documents will be created to prepare for the bidding, agency reviews, and construction. The following time lines are anticipated for the remainder of the project. Completion of Schematic Design 2 weeks Design Development 2 '/2 months Construction Documents 4 %2 months Bidding 1 month Construction New construction 5 months Renovation 3 months Please contact me should you have any questions or comments. Sincerely, 61elrl� Robert W. McKinney, AIA \\WHR-RPUBLICVtobert McKinney\City Ha111rm02170a.doc (713) 665.5665 Fax (713) 665-6213 20 Greenway Plaza Suite 450 Houston, Texas 77046 PO Box 7671 Houston, Texas 77270-7671 �^I C _ _ boom r J _ y A�/�"' OWL soft C At IL I� fir. "lost t {!Y1 PQ ` L RTE APO 1 f f CITY HALL VAL/Y a } - ONELwo/ _ ,mot FLOOR PLAN ..�.� .�...+ '�' r..... w� ..•.r +�•r § q%k mom a 1 I� JD$ NO.: XXXX DRAWING ND: IT F C)1FLOOR PLAN ISSUE o0 00.00 .1: �� .= 'f> DATE: - • • r. • - _ _. __._... - - _...__-_ ._. _.-__ _.... - ... _ _ . . L •- . w:. r�-.....r/�..i ,.±_L c.aT ... 1 � t. _ _ r , J . i � �� t n4, \1 - _ .. _ -... .. _ .. _ .. .` -• •- .. � •._ter• . _ r ' - • • 0 • ROBERT W. M c K 1 N N E Y AIA 17 February 2000 Doug Kneupper, PE City Engineer Box 115 LaPorte, Texas 77572 Re: Bay Forest Golf Club Expansion Dear Mr. Kneupper: The following is a recap of the probable budget and schedule for the Bay Forest Golf Course Clubhouse. Budget The budget for Bay Forest was developed through reviewing the proposed design with local contractors familiar with construction in the Houston area. They have suggested that budgeting be based on unit costs reflecting current high costs in the Houston area. They have noted that current construction costs are high on small projects due to the amount of construction occurring in the Houston area and the lack of availability of qualified subcontractor trades. The format below summarizes their reviews and anticipated costs: A. Total area of expansion 2,108 SF Enclosed area 544 SF @ $100/SF $54,400 Open area 1,564 SF @ $50/SF $78,200 Re -skin existing building (lump sum) $17,200 Re -roof existing building (lump sum) $40,000 BUTLDING COST $189,800 B. C. D. E. Site Development (lump sum) $10,000 Construction Costs $199,800 Fees A/E $17,000 Administrative Costs $5,000 Suggested Owners Contingency @ 15% $29,970 PROJECT COST $251,770 (713) 665.5665 Fax (713) 665-6213 20 Greenway Plaza Suite 450 Houton, Texa, 77046 V0 BL'x 7671 Huu,i,,n, Tcxa, 77170•7671 • 9 Schedule Construction .Documents are complete and ready for review by the City of La Porte and Accessibility Agencies. The project is ready for bidding once the bidding and contractual requirements by the City for the project are incorporated into the Project Manual. The following schedule reflects the anticipated timelines. Bidding 3 weeks Negotiation / Selection of Contractor 1 week Construction 3 '/2 - 4 months Please contact me should you have any questions or comments. Sincerely, 641�� Robert W. McKinney, AIA SARobert McKinneykBay Forest Golf CIub4m02170a.doc Apoploomwos*�nlwmc rMn-or A'*' �%f '. Ajip*� -4 -UPIll 0�0��r.- i-l"I PM4*4WYf8O'W,100�t(-'W,AM4W'WT�"*,..'e, - , , - , 1 , . . ,-,".-; ,- - 7 - wi", -�..V - ,. - -, c. , , ... 1-2� � -- .,.,. -.1 � , . . , .1 . I , , .. ... - 1. 0 -1 1� lir.M." 41� 111. Vl I I ., I . �, I . . 1 :: . . , , ,� , 4... " ; . . . I . 1`14 , ; I . I . . . .. , I .. ,. . . I - .. �� � ;- . . *�I, � � . , . " ,.,': . 1, "I I � : )I . , i I . � . 1, . 'll , � L . . . 1 . I A . . . 'It:,.� �jf- . , 1j" - . R,. -, � ; � . .. . 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I 1 t/ , .., fry, *,�d s I i+,,�" 1�k .pia i' ' ,,, +,, 1f `ten"_�-, , bc;; ', ,1 1,� , L 0 • Police Department Space Analysis C� 0 Police Department Space Analysis 1999 March Chief Powell retires April Council Approves Architect Contract City enters into a contract with the Architectural firm of Bud Beets Harden Kolflat Architecture (B2HK) to provide space analysis services for the police department. Note - The City also hired this firm to perform the space analysis for Municipal Court since it will probably be located in the same building. At this time, we will only focus on the Police aspect of the project. April Kickoff meeting with Architect and ACM. It was determined there was sufficient background information that could be obtained from police staff to get the project started and then the new Police Chief could review the work that had been done. May Held Initial Programming Meetings with Police Department Staff. Architect met with ACM and police staff. Participants from Police were the Assistant Chief and a variety of Lieutenants, Sergeants, and Officers, depending on their particular function. July Chief Reff came on board. October Architect completes space analysis for all areas except the Lockup facility. 2000 January Held meeting regarding the feasibility of combining the proposed Police Station and the Emergency Operations Center into one building or site. Staff believes there may be a benefit of combining the two projects. Chief Sease will continue to visit with staff and the Architect to explore this option. Current Status At this time, the space analysis for most of the Police Station operations has been completed. The only item outstanding is completion of the Lockup facility, which is taking longer because of the strict requirements put on us by state laws. Additionally, staff and architect are working together to determine what areas of duplicity could be removed if we combine the Police Station with the Emergency Operations Center. Once these projects have been completed, the architect will lay out the individual rooms to determine the overall floor plan and size needed for the Police Station. At that time, the site size will be known and we can start discussing the potential location of the facility, the cost and the timing of construction. FL.OQE WALL.fELM & O TAOOIQARD SIX 1NISHES POOR: &ME: MERU: O CHALKlIOW SPECIAL TEMP. SPECIAL IluMlo- AIR CPA IWAM MECHANICAL 6 CONrROL: FILTRATIOIk O FLOOR oaAnt PWMBING MOP RECEPTOR o ors o IIW�iow CW o O FEE SPRNMER O MY TYPE O PRE -AC= SYSTEM caMit7lm+CE ot1Tt�Tss O CLACK SURFACE RACEWAY: ELECTRICAL SPECIAL• AMPS VOLTS PNASE AMPS VOLTS PHASE O EMERGE POWER O SLam SUPPRBSIOM O ISOLATED S O= TYPE O RIUORE9CEIfl' O WkMDESCOf T O OiM ILLUMINATION LOCATm O CEL M O WALL O TASIL O ODkw O mw L. w O LOW VOLTAGE O DIMMER O MOTION DETECTION COMMUNICATIONS O waltmALL O FAX MADI E O VIDEO O P& O MODEM O LAX O 4fromm FIRE DETECTION & O SMOKE DETECTOR O NEAT DETECTOR ALARM O MANUAL PULL STATION O AUDW DEVICE O VISUAL OEVICE O DEVICE SECURITY SYSTEM O MOTDI DETECTOR O DOOR MONROR O WNDOW MONITOR O arm O CCTV OUTLET O CCTV CAMERA A j RmnjzE; FaumS & EaJIPMENT b Cos 2 ADMINISTRATION al T al al ElD a I F� ce aL u+ tr Lr LP ---"I OI-CHIEFS OFFICE 251X14'+61x r 522+42-W4SP. 05-PUBLIC SAFETY CLERK 10'x11' 110sP. w It CM III I xs 05-COMP. SUPP. SPEC. 20' X 12' 240 5P. 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CLASET I� P PODIUM C COPY MACHM CR CREDENTA T TABLE TV TV/VCR STAND BC BOOKSHELFAMW ASE WT WORK TAKE 20F3 04-TRAININS CONF. 12' X I4' 22b S.F. ru► F eL Ae DOLLY TO rAEMW ocur sato a,�arut at�r o tip =4 oa� o TM TM m 11-ST0RACe/TRAININS IV x 24' 512 5F. H HUTCH WS WORKSTATION TIM MWIJLAR FLUT= M MB MARKER BOAS TM TRAM" MAT WB WORK Be" SH SHELF S STOOL 10 20F3 04-TRAININS CONF. 12' X I4' 22b S.F. ru► F eL Ae DOLLY TO rAEMW ocur sato a,�arut at�r o tip =4 oa� o TM TM m 11-ST0RACe/TRAININS IV x 24' 512 5F. H HUTCH WS WORKSTATION TIM MWIJLAR FLUT= M MB MARKER BOAS TM TRAM" MAT WB WORK Be" SH SHELF S STOOL 10 • • • C.I.D.DIVISION: 01-LIEUTENANT e OZ. MA-C.I.P. SGT.•CLOSET 03-C.ID. DETECTIVE 00) 04, 04A-SOP SGT.•CLOSET 05-SOP OFFICER 074MLIC SAFETY CLERK 08-VICTIM ASSIST. OFF 00 09-CID STORAGE ROOM 10-INTERVIEWIMS RMSC3) MA -LINEUP & PRWG 11-VIEWING ROOMS W M-LINEUP & POLYGRAPH 12-COPY ROOM D-DETENTION RMS C3) 14-POLYGRAP14 ROOM 15-BREAKROOM 16-TOILETS M U-BRIEFING ROOM ' M-FILE ROOM 19-EVIDENCE PROCESSING 20-WAITING ROOM 21-CRIME ANALYSIS 1 ��oo♦ 0MR 0 0 �1�00�� ODO00�0��00� 000♦ O0���0a O TWWWW MA. 06 - NTF OFHCE R&MI'.RMUMTRC-pas 4 INWAIM'S N �12 ® ©.®©.• ©©©.♦o 01AMA Uld ©AO© ©®O �O DATE: 10A1199 APPROVED BY: 12 0 • /t 0 La Porte Police Department Cringe Report 1999 Presentation to the La Porte City Council 02/21/2000 9 • • La Porte Police Department Crime Report 1999 The La Porte Police Department submits this report based on the information maintained in our computer systems, reports, and published information in the Department of Justice, "Crimes in the United States 1998". The purpose of this report is to inform the City Council of the status of Crime within the City of La Porte. The City of La Porte, for Police records, is divided into sixty-eight (68)-reporting grids. These grids are created in a geographic database that is linked to the Police computer system. This database immediately recognizes the location of a call for service or activity and assigns the call to the appropriate grid. This allows the department to make inquiries of the Police System to help identify areas requiring special enforcement activities or the restructuring of the Patrol Districts that officers work in. (See grid map) The grids are combined in geographical sectors attempting to keep subdivision boundaries as much as possible in the same sectors. This allows the Department to work with eighteen (18) sectors when conducting reports and crime patterns. This report will be based on the Sectors established to evaluate crime patterns and activity. (See sector map) It should be noted that although there are eighteen (18) sectors an additional sector has been • added when considering Activities. This additional sector is for the Police Department. This is to indicate the traffic the station receives in persons physically coming to the station to make various reports, complaints, and needing officers' assistance. Some of these become offense reports and are then coded to the proper grid of occurrence. Every time an officer is sent to a call or he/she initiates an activity, an activity number is assigned by the Computer Aided Dispatch system. This activity may range from checking a vehicle on the side of the road, helping someone with a flat, being flagged down for assistance, stopping someone for traffic, to responding to a call from Dispatch to investigate a complaint, incident, or offense. Each and every activity is categorized based on the nature of the activity. This activity may generate an offense report, or may not initially be properly categorized until the officer arrives and determines the call should be re -categorized. In some cases an officer may be dispatched to a Robbery only to determine it was a Burglary or Theft instead. The Computer Aided Dispatch and Offense Report System are linked but their respective databases are separate which results in a difference in what was initially dispatched and the actual offense. The Police Department submits monthly reports to the Department of Justice through the Texas Department of Public Safety for Uniform Crime Report (UCR) purposes. Physically reviewing all offenses generates this report, which is logged into a monthly Tally Book that is subject to audit from the Texas Department of Public Safety and the Justice Department. In the future this report will be made via computer downloads directly from the Police Department's computer system. 0 • For the purpose of this report, 1 requested an estimated population per sector. Assistant City Manager Jeff Litchfield was able to calculate a population per sector utilizing water accounts within the City. This was a difficult task and I appreciate the effort he made to produce these figures. I utilized these figures in conducting an analysis of the activities in each of the Sectors. When working with Uniform Crime Report figures for an overall analysis of our effectiveness, 1 used the population figures provided by that publication. (See the next page for a breakdown by sector of the population) • In an attempt to put our efforts into perspective I compared our city and its status against those in the surrounding area and against the National Average of cities of our size. 1 am please to report that we are well below the National Average and our crimes per thousand is better than some of the surrounding communities (refer to the last page of this report). 1 am excited at the opportunities and prospects for the future with the goal of becoming more efficient and effective in the coming years.. 2 0 . • Population Estimates for Police Reporting Sectors • is The following population estimates were taken by determining the number of active residential and multi -units water accounts in the City. Grouping them by the Planning Sectors and then converting them to the Police Reporting Sectors reported by Chief Reff. For the most part, the two different sectors overlapped each other almost identically. Some were only off a couple of blocks. However, about five of the sectors had to be manually reviewed because a Planning Sector split a Police Sector. Overall, these numbers should be within 5% of being accurate. The next step was to multiply the number of residential units and multi -units (which are apartments, trailer parks, etc.) by a factor to give us our population estimate. A factor of 2.93 persons per unit was arrived at by looking at the census data and the information the planning department uses in their population estimate. Overall, these numbers should be well within 5% of being accurate. Police Population Sector Estimate 4,213 2 483 3 4,181 4 316 5 729 6 612 7 99 8 2,297 9 1,514 10 3,003 11 1,769 12 3,322 13 2,326 14 3,108 15 1,816 16 1,675 17 2,944 Total 34,407 • • 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 • 500 0 0 1999 Police Activity by Sector 3 891 3,523 2,645 2,595 2,222 .800 1,619 1,664 1,401 1,375 1,441 1, 1,232 1,12s 487 21s 1 FIT El 829 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 PD Sector • • El La Porte Police Sector Report of Activities Sectors Total of Percent of Pop. Activities Activities / Sector 1 2,645 7.68% 4,213 Sector 2 1,129 3.28% 483 Sector 3 2,222 6.45% 4,181 Sector 4 1,260 3.66% 316 Sector 5 2,595 7.54% 729 Sector 6 1,619 4.70% 612 Sector 7 219 0.64% 99 Sector 8 1,232 3.58% 2,297 Sector 9 1,401 4.07% 1,514 Sector 10 487 1.41 % 3,003 Sector 11 1,375 3.99% 1,769 Sector 12 1,664 4.83% 3,322 Sector 13 1,818 5.28% 2,326 Sector 14 1,800 5.23% 3,108 Sector 15 1,441 4.18% 1,816 Sector 16 3,286 9.54% 1,675 Sector 17 829 2.41 % 2,944 Sector 18 " 3,523 10.23% Police Department'" 3,891 11.30% 34,436 100.00% Note: * Sector 18 is a reference sector for all activities within the LPISC "Sector Police Department is a reference for all walk in reports of activities that are initiated at the Police Department 1999 Activities Person 0.63 2.34 0.53 3.99 3.56 2.65 2.21 0.54 0.93 0.16 0.78 0.50 0.78 0.58 0.79 1.96 0.28 7 • Related Activities of Interest Outside UCR Reports Sectors Other % ostituti Sex Off, % Narcotic % uspicio % Assaults Indecencv Violations Pers/Veh is • 1 41 5.9% 3 3.7% 157 5.3% 2 9 1.3% 3 3.7% 133 4.4% 3 48 6.9% 2 6.7% 5 6.1 % 185 6.2% 4 3 0.4% 1 3.3% 72 2.4% 5 11 1.6% 6 7.3% 167 5.6% 6 34 4.9% 26 31.7% 285 9.5% 7 9 1.3% 45 1.5% 8 38 5.5% 4 13.3% 2 2.4% 132 4.4% 9 21 3.0% 1 2 6.7% 2 2.4% 178 6.0% 10 8 1.1 % 1 3.3% 47 1.6% 11 9 1.3% 157 5.3% 12 33 4.7% 2 2.4% 175 5.9% 13 54 7.8% 5 16.7% 1 1.2% 148 5.0% 14 35 5.0% 3 1 10.0% 3 3.7% 149 5.0% 15 38 5.5% 2 6.7% 5 6.1 % 285 9.5% 16 49 7.0% 2 6.7% 9 11.0% 250 8.4% 17 16 2.3% 4 13.3% 4 4.9% 97 3.2% 18 1 128 18.4% 1 1 3.3% 6 7.3% 313 10.5% PD 1 112 16.1% 1 1 3 10.0% 15 18.3% 14 0.5% 595 1 30 92 2989 Other Assualts: These are assualts that are not aggravated, but are simple assualts, assualt by contact, threat, etc.. Prostitution: This is when a person offers, agrees, or engages in sexual conduct for a fee: or solicits another in a public place to engage sexual conduct for hire. Must be able to establish a person is to receive or pay a fee, or solicits a fee Sexual Offense / Indecent Contact: These are offenses involving sexual contact, indecency, exposing and others (children). Narcotic Violations: Offenses of possession, use, selling, or manufacturing of illegal Narcotics Note: Of the five prostitution cases that were initially made, all were subsequently filed on for narcotic violations and were re-classified as such. The Harris County Organized Crime and Narcotic Task Force has additionally conducted operations within our city targeting Narcotic violations resulting in 10 additional narcotic cases, 6 were in sector 6, 2 in sector 16, and 2 in sector 17. These are included in the above stats. 91 • • 0 Assaults 140 120 100 80 60 +19 40 20 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 PD Sectors Suspicious PersNeh 350 313 300 250 250 -- --- --- 200--- - 157 '� 15T 148 149 150 100 - 97 72 50L- 4� - 14 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 PD Sectors ,I, 171 30 25 20 15 10 5 0 • 0 Narcotic Violations 26 15 9 6 6 5 5 4 -M 2 2 2 1 0 0 0 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 PD Sectors 10 0 • • • • 111 11 ME M ■ 1 The Uniform Crime Report (UCR) is reported monthly to the Justice Department. This report tracks specific reports of Criminal Activity in two major categories: Violent Crime and Property Crime. The UCR is very specific as to what offenses are to be reported. The following information was gathered from a publication by the FBI, "Crime in the United States." The chart above indicates the total number of UCR crimes reported by the La Porte Police Department. This chart can indicate the general trend of UCR crimes occuring within the City of La Porte. 11 0 • �J • • UCR Crimes 1200 1023 1000 800 777 766 789 s� 600 566 624 400 200 8 ' 1z ' 0 Yr Yr Yr Yr Yr Yr Yr Yr Yr Yr 90 91 92 93 94 95 96 97 98 99 Violent Crime ❑ Property Crime The above Chart indicates the number of offenses reported in the two major categories, Violent Crimes and Property Crimes, that comprises the UCR Total. Violent Crimes include: Murder, Forcible Rape, Robbery and Assault. Property Crimes include: Burglary, Larceny -Theft and Auto Theft 12 0 • 0 • • Murder 2.5 2 1.5 1 0.5 0 1 Lid Ll 0 1 0 Yr 90 Yr 91 Yr 92 Yr 93 Yr 94 Yr 95 Yr 96 Yr 97 Yr 98 Yr 99 A person Commits Murder if he: 1. Intentionally or knowingly caused the death of an individual. 2. Intends to cause serious bodily injury and commits an act clearly dangerous to human life that causes death of an individual. 3. Commits or attempts to commit a felony, other that manslaughter or in flight from the commission or attempt he commits an act that causes the death of an individual. 13 0 • • 0 • Forcible Rape 25 - 22 20 15 12 12 - 10 5 0 Yr Yr Yr Yr Yr Yr Yr Yr Yr Yr 90 91 92 93 94 95 96 97 98 99 A person commits rape if they compel the other person to submit or participate in a sexual act by threatening to use force or violence. 14 • E • Robbery 25 20 15 13 15 14 14 9 10 — 4 5 F1 Yr Yr Yr Yr Yr Yr Yr Yr Yr Yr 90 91 92 93 94 95 96 97 98 99 A person commits Robbery if, in the course of committing theft, intentionally, knowingly, or recklessly causes bodily injury to another or places another in fear of bodily injury or death. 15 i • Assault 120 84 $ 100 72 7 66 80 60 40 — 20 — 0 Yr Yr Yr Yr Yr Yr Yr Yr Yr Yr 90 91 92 93 94 95 96 97 98 99 A person commits an offense if the person: 1. Intentionally, knowingly, or recklessly causes bodily injury to another, including the person's spouse. 2. Intentionally or knowingly threatens another with imminent bodily injury, including the person's spouse. 3. Intentionally or knowingly causes physical contact with another when the person knows or should reasonably believe that the other will regard the contact as offensive or provocative. 4. The assault is aggravated if the person causes serious bodily injury to another, or uses or exhibits a dealy weapon during the commission of the assault. 16 • 0 Burglary 400 300 39—�1-7 �3 2-30— 253 182 94 163 161 200 100 — — 0 Yr Yr Yr Yr Yr Yr Yr Yr Yr Yr 90 91 92 93 94 95 96 97 98 99 A person commits Burglary if, without the effective consent of the owner, he: 1. Enters a habitation or building not open to the public to commit a felony or theft. 2. Remains concealed, with intent to commit a felony or theft. 17 • • Theft 700 643 600 55 542 51751 532 500 3 400 49 300 200 — — 100 — 0 tLd. o H Yr 90 Yr 91 Yr 92 Yr 93 Yr 94 Yr 95 Yr 96 Yr 97 Yr 98 Yr 99 A person commits Theft (Larceny) if he unlawfully appropriates property with intent to deprive the owner of property without the owners consent. 18 C7 LI • I Auto Theft 100 88 80 �5-59 60 40 — 20 — — —IE' I 0 ..1 1 J Yr Yr Yr Yr Yr Yr Yr Yr Yr Yr 90 91 92 93 94 95 96 97 98 99 A person commits Auto Theft if he intentionally or knowingly operates another boat, airplane, or motor propelled vehicle without the effective consent of the owner. 19 • • 9 1999 UCR Report by Sector 90 81 N 80 d 71 72 = 70. 0 60 — 54 54 50 48 48 41 40 —37 29 31 >` 30 4) 23 20 20 E 20 13 Z 10 2 0 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 PD Sectors 20 0 • Uniform Crime Report 1999 By Sectors Sec Murder Rape Robbery Agg Burg Theft Auto Total Percent UCR per Asslt Theft UCR Person 1 4 10 30 4 48 7.09% 0.011 2 1 5 16 4 26 3.84% 0.054 3 1 5 10 27 5 48 7.09% 0.011 4 1 5 1 7 1.03% 0.022 5 1 8 52 10 71 10.49% 0.097 6 5 6 8 1 20 2.95% 0.033 7 1 1 2 0.30% 0.020 8 1 1 15 18 1 7 41 6.06% 0.018 9 2 7 22 22 1 54 7.98% 0.036 10 8 20 1 29 4.28% 0.010 11 1 7 11 1 20 2.95% 0.011 12 1 2 2 10 36 4 1 54 7.98% 0.016 13 4 13 18 2 37 5.47% 0.016 14 3 5 20 3 31 4.58% 0.010 15 1 8 10 4 23 3.40% 0.013 16 3 2 2 15 56 3 81 1 11.96% 0.048 17 2 4 15 45 6 72 10.64% 0.024 18 2 9 2 13 1.92% PD 0 UGK 1 9 4 39 151 404 59 1 677 100.00% Note: 10 Sector 18 is a reference sector for all activities within the LPISD Sector PD is a reference for all walk in reports or activities that are initiated at the Police Department. 21 • 1998 National Average Under Category Group IV, Cities of 25,000 to 49,999, 614 cities reported their UCR statistics. An average was calculated to give us an indication as to how La Porte compares to the national average. Total Average La Porte Crime Murder Rape Robbery Agg Burg Theft Auto Index Assit Theft 1,000,623 797 6,823 25,141 63,894 179,330 641,589 83,049 1,629.7 1 1.3 11.1 40.9 104.1 292.1 1,044.9 135.3 647 0 9 9 63 163 349 54 Uniform Crime Report 1998 City Pop. Crime Murder Rape Robbery Agg Burg Theft Auto UCR Index Assit Theft per 1,000 Baytown Deer Park La Porte Pasadena Seabrook •So Houston Webster 70,244 3,383 3 28 59 154 610 2,208 321 48.2 31,146 607 0 3 6 27 134 391 46 19.5 32,928 647 0 9 9 63 163 349 54 19.7 135,653 6,390 8 44 175 832 160 3,447 724 47.1 81000 381 1 2 1 8 1 1 1 120 1 43 1 180 1 27 47.6 15,526 785 2 0 31 42 128 437 145 50.6 8,200 818 2 0 21 159 65 487 84 99.8 Uniform Crime Report 1999 City Pop. Crime Murder Rape Robbery Agg Burglary Theft Auto UCR Index Assit Theft per 1,000 Baytown Deer Park La Porte Pasadena Seabrook So Houston Webster 70,244 3,253 3 42 88 140 553 2,188 239 46.3 31,146 543 0 1 9 20 147 335 31 17.4 32,928 677 1 9 4 39 161 404 59 20.6 135,653 8,487 7 46 135 340 1,114 3,851 703 62.6 8,000 409 1 4 2 1 131 1 57 1 190 1 24 51.1 15,526 918 0 0 35 235 136 396 116 59.2 8,200 717 0 0 11 159 68 417 62 87.4 The La Porte population figure for this report was taken from the published population in the Crimes in the United States book as were the population figures for the indicated cities. This was done instead of using the figure of 34,407 to be fair in comparison with the other cities using their published population figures. NOTE: Seabrook and Webster are cities under 10,000 and statistics are not kept for them in "Crimes in the • United States". Pxa 0 Date: .---2---'.-;zA ^ (E:� U Name: (� Address: City, State, Zip: 1p "., �=k tz- -T Subject on which I wish to speak: