HomeMy WebLinkAbout2001-04-23 Regular Meeting of La Porte City Council
MINUTES OF THE REGULAR MEETING
OF LA PORTE CITY COUNCIL
APRIL 23, 2001
1. CALL TO ORDER
The meeting was called to order by Mayor Norman Malone at 6:00 p.m.
Members of City Council Present: Councilpersons Guy Sutherland, Chuck Engelken,
Howard Ebow, Peter Griffiths, Deotis Gay, Charlie Young, Jerry Clarke, and Norman
Malone.
Members of Council Absent: Councilperson Porter
Members of City Executive Staff and City Employees Present: City Manager Robert T.
Herrera, City Attorney Knox Askins, Assistant City Manager John Joerns, City Secretary
Martha Gillett, Parks and Recreation Director Stephen Barr, Public Works Director Steve
Gillett, MIS Manager Larry Mabe, Emergency Services Director Joe Sease and Police
Lieutenant Carl Crisp.
Others Present: Dave Turnquist, Icess Fernandez, Colleen Hicks, Mr. Griffiths and a
number of citizens.
2. Reverend, Father, Aubrey Spears of Fairmont Baptist Church delivered the invocation.
3. Council considered approving the minutes of the Regular Meeting and Public Hearing on
April 9, 2001
Motion was made by Councilperson Clarke to approve the minutes of the Regular
Meeting and Public Hearing on April 9. 2001 as presented. Second by Councilperson
Engelken. The motion carried.
Ayes: Sutherland, Engelken, Ebow, Young, Gay, Clarke, and Malone.
Nays: None
Abstain: Griffiths
4. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND
TAXPAYERS WISHING TO ADDRESS COUNCIL.
There were no citizens wishing to address City Council.
5. Council considered approving an ordinance authorizing the City Manager to execute a
contract with BHR Garver, Inc. in the amount of $208,560.00 for a sanitary sewer
rehabilitation project, and the authorization of an additional $20,000.00 for contingency.
Public Works Director Steve Gillett presented summary and recommendation and
answered Council's questions.
City Attorney read: ORDINANCE 2001-2484 AN ORDINANCE APPROVING AND
AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND
City Council Minutes 4-23-01 - Page 2
GARVER CONSTRUCTION, INC., FOR SANITARY SEWER REHABILITATION
ON RUSTIC ROCK ROAD AND RUSTIC GATE ROAD; APPROPRIATING
$208,560.00 PLUS CONTINGENCY OF $20,000.00, TO FUND SAID CONTRACT;
MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING FOR AN EFFECTIVE DATE HEREOF.
Motion was made by Councilperson Engelken to approve Ordinance 2001-2484 as
presented by Mr. Gillett. Second by Councilperson Griffiths. The motion carried.
Ayes: Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Malone.
Nays: None
Abstain: None
6. Council considered approving an ordinance authorizing the City Manager to execute a
contract with JRC Construction, Inc. in the amount of$212,649.00 for the construction of
a waterline replacement project and the authorization of an additional $20,000.00 for
contingency.
Public Works Director Steve Gillett presented summary and recommendation and
answered Council's questions.
City Attorney read: ORDINANCE 2001-2485- AN ORDINANCE APPROVING AND
AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND JRC
CONSTRUCTION, INC., FOR WATERLINE REPLACEMENT ON PINEY BROOK
DRIVE, BELFAST, AND CATLETT LANE AT BIG ISLAND SLOUGH;
APPROPRIATING $ 212,649.00 PLUS A CONTINGENCY OF $20,000.00, TO FUND
SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilperson Griffiths to approve Ordinance 2001-2485 as
presented by Mr. Gillett. Second by Councilperson Ebow. The motion carried.
Ayes: Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Malone.
Nays: None
Abstain: None
7. Council considered approving an ordinance authorizing the execution by the City of La
Porte to enter into an Industrial Agreement with Superior Carriers, Inc.
Assistant City Manager John Joerns presented summary and recommendation and
answered Council's questions.
City Attorney read: ORDINANCE 2000-IDA-60 - AN ORDINANCE AUTHORIZING;
THE EXECUTION BY THE CITY OF LA PORTE OF AN INDUSTRIAL
AGREEMENT WITH SUPERIOR CARRIERS, INC., FOR THE TERM
COMMENCING JANUARY 1,2001, AND ENDING DECEMBER 31,2007; MAKING
VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT;
City Council Minutes 4-23-01 - Page 3
FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING
FOR AN EFFECTIVE DATE HEREOF.
Motion was made by COllncilperson Clarke to approve Ordinance 2000-IDA-60
presented by Joerns. Second by Councilperson Young. The motion carried.
Ayes: Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Malone.
Nays: None
Abstain: None.
8. Council considered approving Komputer and Peripherals as the vendor to furnish
personal computer parts and related equipment in the amount of$71,050.00
MIS Manager Larry Mabe presented summary and recommendation and answered
Council's questions.
Motion was made by Councilperson Engelken to approve the vendor as presented by Mr.
Mabe. Second by Councilperson Griffiths. The motion carried.
Ayes: Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Malone.
Nays: None
Abstain: None
9. ADMINISTRATIVE REPORTS
City Manager Robert T. Herrera reminded Council of the following events:
A. Sylvan Beach Day - Arril 28, 2001.
E. Early Voting April 18t through May 1 st
C. The Seed Banquet on May 3rd at the Pasadena Convention Center
D. Election Day May 5th
10. COUNCIL COMMENTS
Councilpersons Sutherland, Engelken, Ebow, Griffiths, Gay, Young, Clarke, and Malone
brought items to Council's attention.
11. EXECUTIVE SESSION - PURSUANT TO PROVISION OF THE OPEN
MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, AND 551.084, TEXAS
GOVERNMENT CODE, - (CONSULTATION WITH ATTORNEY,
DELIBERATION REGARDING REAL PROPERTY, DELIBERATION
REGARDING PROSPECTIVE GIFT OR DONATION, PERSONNEL MATTERS,
CONFERENCE WITH EMPLOYEES DELIBERATION REGARDING
SECURITY DEVICES, OR EXCLUDING A WITNESS DURING
EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION)
A. 551.071 (Consultation with Attorney)
Meet with City Attorney and City Manager regarding potential litigation.
City Council Minutes 4-23-01 - Page 4
Council retired into executive session at 6:51 P.M.
Council returned to the table at 6:53 P.M., with no action taken.
12. CONSIDERATION AND POSSffiLE ACTION ON ITEMS CONSIDERED IN
EXECUTIVE SESSION
There was no action taken.
13. ADJOURNMENT
There being no further business to come before Council, the Regular Meeting was duly
adjourned at 6:54 P.M.
Respectfully submitted,
-1YItJJJJr~~
Martha Gillett
City Secretary
Passed and approved on this 8th day of May 2001.
/!/lltf uc/ip-?
Norman Malone, Mayor
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: Aril 23, 2001
Requested By: S. Gillett
Department: Public Works
Report: Resolution: Ordinance: XX
Exhibits: Ordinance
Exhibits: Engineer's Recommendation
Appropriation
Source of Funds: I&I Fund 018
Account Number: 018-9891-669-5100
Amount Budgeted: ~276,R43
Amount Requested: e~~Q can
Budgeted Item: YES
Exhibits: Rid Tabulation
SUMMARY & RECOMMENDATION
The FY 2000-2001 Sewer Rehabilitation Fund includes the contract rehabilitation of
approximately 2,800 feet of sanitary sewer serving 71 residential lots adjacent to Rustic Rock Road
and Rustic Gate Road, between Cedarmont Drive and Roseberry Drive. The Project, designed by
Claunch & Miller, Inc., received bids on April 10, 2001, with three bids received. Low bid was
submitted by BHR Garver, Inc. in the amount of $208,560.00. Completion date is 90 days after
receipt of notice to proceed. A total of $276,843.00 was budgeted for construction of this Project.
As illustrated by the attached bid tabulation, the bids ranged from a high of $281,850 to the low
bid. Low bid was checked by the Engineer for past work experience, safety experience and
references. BHR Garver, Inc. has successfully completed projects for the Engineer, and is
recommended by the Engineer for bid award.
A total of $276,843 is available for this Project. It is recommended that a contract be awarded to
BHR Garver, Inc. in the amount of $208,560.00. A contingency of $20,000.00 is also
recommended.
Action Required by Council: Approve an Ordinance authorizing the City Manager to execute a
contract with BHR Garver, Inc. in the amount of $208,560.00 for the construction of the Project.
Additionally, authorize $20,000.00 for contingency.
Approved for City Council Agenda
Robert T. Herrera, City Manager Date
ORDINANCE NO. 2001-~~/ ~y
AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY
OF LA PORTE AND GARNER CONSTRUCTION, INC., FOR SANITARY SEWER
REHABILITATION ON RUSTIC ROCK ROAD AND RUSTIC GATE ROAD;
APPROPRIATING $208,560.00 PLUS A CONTINGENCY OF $20,000.00, TO FUND
SAID CONTRACT; HARING VARIOUS FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes
the contract, agreement, or other undertaking described in the
title of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this
reference. The City Manager is hereby authorized to execute such
document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all
such signatures and to affix the seal of the City to all such
documents. City Council appropriates the sum of $208,560.00 plus
a contingency of $20,000.00, from Fund 018 to fund said contract.
Section 2. The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
ORDINANCE NO. 2 001- a ~$'~
PAGE 2
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 23rd day of April, 2001.
CITY OF LA PORTE
ATTEST:
By : ~---~
N rman a ne
Mayor
C~/1/l.I i ~ VI .
Mar a A. Gillett
City Secretary
APPROVED:
G~"//
Knox W. Askins
City Attorney
CLAUNCH & MILLER, INC.
Engineering Consultants
April 12, 200.1
Mr. Steve Gillette
Director of Public Works
City of La Porte
P.O. Box 1115
La Porte, Texas 77572-1115
Re: Engineering Services for Sanitary Sewer Rehabilitation Project
City of La Porte
CMI Job No. 00-059
Dear Mr. Gillette:
_.
3
APR 1 ~ 2UU1 ' ,~
Pl9~Li~ Val~R@CS
On April 10, 2001 bids were received on the above referenced project at the City Hall of La
Porte at 2:00 p.m. Bids were opened and read in public. Three (3) bids were received on the
project.
All bids were tabulated and reviewed. The following is a summary of our bid evaluation:
Bidder Bid Amount
Lowest: BRH Garver $208,560.00
Second: Insituform Technologies, Inc. $228,852.50
Third: Gibbons SW Construction Company, Inc. $281,850.00
The difference between the low bidder and the second low bidder was $20,292.50. A copy of the
bid tabulation is attached.
BRH Garver has successfully completed projects of similar natures for Claunch & Miller Inc.
previously. It is my understanding that BRH Garver has also recently completed a proj ect for the
City of La Porte. Therefore, BRH Garver appears to be a responsible firm that is capable of
performing the specified work in a satisfactory manner. For this reason, we recommend that the
City of La Porte award the Sanitary Sewer Rehabilitation Project to BRH Garver for the amount
of $208,560.00.
Sincerely,
CLAUNCH & MILLER, INC.
y~l~2~ih.Gc. (~,c ~~ / .
Madhu Kilambi, P.E.
Project Manager
Cc:
Mr. James E. Thompson, P.E. -Claunch & Miller, Inc.
3701 Kirby Drive, Suite 860 • Houston, Texas 77098 • (713) 524-7113
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: Aril 23, 2001
Requested By: S. Gillett
Department: Public Works
Report: Resolution: Ordinance: XX
Exhibits: Ordinance
Exhibits: Engineer's Recommendation
Appropriation
Source of Funds: Utility CIP Fund 3
Account Number: 003-9890-842-5110
Amount Budgeted: X252:,400
Amount Requested: $232,br3.9
Budgeted Item: YES
Exhibits: Rid Tabulation
The FY 2000-2001 Utility CIP Fund includes two (2) waterline replacement projects that were
designed and bid as one project -Piney Brook Drive and Belfast Waterline Replacement Project
and Catlett Lane at Big Island Slough Waterline Replacement Project. The Project, designed by
Claunch & Miller, Inc., received bids on April 10, 2001, with three bids received. Low bid was
submitted by JRC Construction, Inc. in the amount of $212,649.00. Completion date is 90 days
after receipt of notice to proceed. A total of $252,400.00 was budgeted for construction of this
Project.
As illustrated by the attached bid tabulation, the bids ranged from a high of $383,174 to the low
bid. Low bid was checked by the Engineer for past work experience, safety experience and
references. JRC Construction Inc. has successfully completed projects for the Engineer, and is
recommended by the Engineer for bid award.
A total of $252,400 is available for this Project. It is recommended that a contract be awarded to
JRC Construction, Inc. in the amount of $212,649.00. A contingency of $20,000.00 is also
recommended.
Action Required by Council: Approve an Ordinance authorizing the City Manager to execute a
contract with JRC Construction, Inc. in the amount of $212,649.00 for the construction of the
Project. Additionally, authorize $20,000.00 for contingency.
Approved for City Council Agenda
Robert T. Herrera, City Manager Date
ORDINANCE NO . 2 0 O 1-0d-~ gs
AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY
OF LA FORTE AND JRC CONSTRUCTION, INC., FOR WATERLINE REPLACEMENT
ON PINEY BROOK DRIVE, BELFAST, AND CATLETT LANE AT BIG ISLAND
SLOUGH; APPROPRIATING $212,649.00 PLUS A CONTINGENCY OF $20,000.00,
TO FUND SAID CONTRACT; HARING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS
LAW; PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA FORTE:
Section 1. The City Council hereby approves and authorizes
the contract, agreement, or other undertaking described in the
title of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this
reference. The City Manager is hereby authorized to execute such
document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all
such signatures and to affix the seal of the City to all such
documents. City Council appropriates the sum of $212,649.00 plus
a contingency of $20,000.00, from Fund 3 to fund said contract.
Section 2. The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
ORDINANCE NO. 2001-,'~i~~S~
PAGE 2
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 23rd day of April, 2001.
CITY OF LA PORTE
ATTEST:
i
By : W v-~
o man L. Malone
Mayor
U/I~LU l Bl.~ ~l
Mar ha A. Gillett
City Secretary
APPROVED:
~N • I
Knox W. Askins
City Attorney
CLAUNCH & MILLER, INC.
Engineering Consultants
April 11, 2001
Mr. Steve Gillette
Director of Public Works
City of La Porte
P.O. Box 1115
La Porte, Texas 77572-1115
Re: Engineering Services for Waterline Improvements
on Piney Brook Drive, Belfast Road and Catlett Lane
CMI Job No. 00-058
Dear Mr. Gillette:
On April 10, 2001 bids were received on the above referenced project at the City Hall of La
Porte at 2:00 p.m. Bids were opened and read in public. Three (3) bids were received on the
project.
All bids were tabulated and reviewed. The following is a summary of our bid evaluation:
Bidder Bid Amount
Lowest: JRC Construction $212,649.00
Second: Triple B Construction $228,563.00
Third: Troy Construction $383,174.00
The difference between the low bidder and the second low bidder was $15,914.00. A copy of the
bid tabulation is attached.
JRC Construction has successfully completed projects for Claunch & Miller, Inc. previously.
Therefore, JRC Construction appears to be a responsible firm that is capable of performing the
specified work in a satisfactory manner. For this reason, we recommend that the City of La
Porte award the Waterline Improvements Project to JRC Construction for the amount of
$212,649.00.
Sincerely,
CLAUNCH & MILLER, INC.
~,. ~ , ~
ames E. Thompson, P.E.
Senior Project Manager
3701 Kirby Drive, Suite 860 • Houston, Texas 77098 • (713) 524-7113
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•
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: 4/23/01
Requested By:
Department: Administrative Services
Report: X Resolution: Ordinance:
Exhibits:
Exhibits:
Exhibits:
AApropriation
Source of Funds: General Fund
Account Number: Multiule Accounts
Amount Budgeted: ;~13~ ~ 34, d0
Amount Requested:
Budgeted Item: ES NO
SUMMARY & RECOMMENDATION
Request for Proposals were mailed to twelve area vendors who could provided personal computer parts and related
equipment. On 2 February, 2001 the City received two offers in response to the request.
MIS has reviewed the proposals. The lowest cost proposal submitted to the City, from Komputer Plus Peripherals.
The information below and the attached spreadsheet provide a breakdown of the RFP results.
Komputer Plus Peripherals $71,050.00 Responded to all items on the request
Multi-Systems Support $71,306.25 Responded to all items on the request
Staff recommends that a contract be awarded to Komputer Plus Peripherals, Inc., commencing on May 1, 2001 for a
period of one year. Multi-systems Support should be held as an alternate in event that Komputer Plus cannot execute
the contract to completion.
This allows the City to purchase microcomputer parts for upgrading existing computers and the building of new
systems.
The items to be purchased are budgeted and will be funded in the FY 00-01 budget.
Action Required by Council:
To select Komputer + Peripherals as the vendor to furnish personal computer parts and related equipment irp the amount of
$71,050.00. ~,
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