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HomeMy WebLinkAbout2001-10-08 Regular MeetingMINUTES OF THE REGULAR MEETING OF LA PORTE CITY COUNCIL OCTOBER 8, 2001 1. CALL TO ORDER The meeting was called to order by Mayor Norman Malone at 6:08 p.m. Members of City Council Present: Councilpersons Guy Sutherland, Chuck Engelken, Howard Ebow, Alton Porter, James Warren, Charlie Young, Jerry Clarke, and Norman Malone. Members of Council Absent: Peter Griffiths Members of City Executive Staff and City Employees Present: City Attorney Knox Askins, Assistant City Manager John Joerns, City Secretary Martha Gillett, Assistant Finance Director Mike Dolby, Public Works Director Steve Gillett, Emergency Services Director Joe Sease, Planning Director Doug Kneupper, Police Chief Richard Reff, and Golf Pro Alex Osmond. Others Present: Rose Wegmann, Bill Scott, Al & Rae Fairfield, Long Vo, Stephen Guajardo, Sib Carpenter, Laura Hernandez, Jessica & Candace Tallady, Adam Mooney, Travis Barnett, Silvio Rocha, Lucia Petros, Christina Miller, April Stephens, Jenny Francis, Sue Gail Kooken, and a number of citizens. 2. Councilperson Alton Porter delivered the invocation. 3. Council considered approving the minutes of the Regular Meeting, Public Hearing and Special Called Workshop Meetings held on September 24, 2001. Motion was made by Councilperson Clarke to approve the minutes of the Regular Meeting, Public Hearin a�pecial Called Workshop Meetings held on September 24, 2001 as presented. Second by Councilperson Ebow. The motion carried. Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone. Nays: None Abstain: None 4. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAXPAYERS WISHING TO ADDRESS COUNCIL. The following citizen addressed City Council. Bill Scott— 1802 Lomax School Road, LaPorte, TX 77571 addressed Council concerning legal service fees. He compared City of La Porte charges to the cities of Coppers Cove, Pearland, Galveston and Deer Park. He informed City Council he still has not received any answers to questions he asked of the Council, at the Council Meeting on September 10, 2001. He stated he wanted his council representatives to advise him why the City of La Porte continues to pay such a high amount for legal fees. City Council Minutes 10-08-01— Page 2 5. PROCLAMATIONS There was no representative present to accept the Wings Over Houston Week Proclamation. Rose Wegmann of The Bridge, received the Domestic Violence Awareness Month Proclamation. 6. Council considered approving a resolution declaring the intent to hold a bond election on February 2, 2002. Assistant Finance Director Michael Dolby presented the summary and recommendation and answered Council's questions. City Attorney read: RESOLUTION 2001-13 — APPROVE RESOLUTION AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO CALL FOR A BOND ELECTION. Motion was made by Councilperson Warren to approve Resolution 2001-13 as presented by Mr. Dolby. Second by Councilperson Engelken. The motion carried. Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone. Nays: None Abstain: None 7. Council considered approving an ordinance authorizing a contract between the City of La Porte and the City of Morgan's Point, for emergency 911 dispatch and jail services, fire suppression services, and emergency medical services. This item was previously tabled at the September 24, 2001 City Council Meeting. Emergency Services Director Joe Sease presented the summary and recommendation and answered Council's questions. City Attorney read: ORDINANCE 2001-2514 — AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND THE CITY OF MORGAN' S POINT, FOR EMERGENCY 911 DISPATCH AND JAIL SERVICES, FIRE SUPPRESSION SERVICES, AND EMERGENCY MEDICAL SERVICES; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Porter to approve Ordinance 2001-2514 as presented by Mr. Sease. Second by Councilperson Ebow. The motion carried. Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone. Nays: None Abstain: None 0 City Council Minutes 10-08-01— Page 3 8. Council considered approving an ordinance authorizing a contract between the City of La Porte and Dr. Oscar Boultinghouse, M.D., to serve as Medical Director of the Division of Emergency Medical Services of the City of LaPorte. Emergency Services Director Joe Sease presented the summary and recommendation and answered Council's questions. City Attorney read: ORDINANCE 2002-2518 — AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND DR. OSCAR BOULTINGHOUSE, M.D., TO SERVE AS MEDICAL DIRECTOR OF THE DIVISION OF EMERGENCY MEDICAL SERVICES OF THE CITY OF LA PORTE; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Engelken to approve Ordinance 2001-2518 as presented by Mr. Sease. Second by Councilperson Ebow. The motion carried. Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone. Nays: None Abstain: None 9. Council considered approving an ordinance authorizing vacating, abandoning and closing a portion of the East "L" Street right-of-way, Town of La Porte. Planning Director Doug Kneupper presented summary and recommendation and answered Council's questions. City Attorney read: ORDINANCE 2001-2519 — AN ORDINANCE VACATING, ABANDONING AND CLOSING A PORTION OF THE EAST "L" STREET RIGHT- OF-WAY, TOWN OF LA PORTE, HARRIS COUNTY, TEXAS FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Porter to approve Ordinance 2001-2519 as presented by Mr.Kneupper. Second by Councilperson Ebow. The motion carried. Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Clarke, and Malone. Nays: Young Abstain: None 10. Council considered approving an ordinance authorizing a contract with Curb Planet, Inc., in the amount of $130,641 for the construction of improvements to the Arizona Street drainage channel. Planning Director Doug Kneupper presented summary and recommendation and answered Council's questions. City Council Minutes 10-08-01— Page 4 City Attorney read: ORDINANCE 2001-2520 — AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND CURB PLANET, INC. FOR CONSTRUCTION OF ARIZONA STREET DRAINAGE IMPROVEMENTS; APPROPRIATING $124,420.00 PLUS A CONTINGENCY OF $6,221.00, TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Clarke to approve Ordinances 2001-2520 presented by Mr. Kneupper. Second by Councilperson Warren. The motion carried. Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone. Nays: None Abstain: None. 11. Council considered authorizing a contract for independent auditors to Null Lairson. Assistant Finance Director Michael Dolby presented summary and recommendation and answered Council's questions. City Attorney read: ORDINANCE 2001-2521 — AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTE AND NULL-LAIRSON, P.C., CERTIFIED PUBLIC ACCOUNTANTS, TO AUDIT THE CITY'S GENERAL-PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEARS ENDING SEPTEMBER 30, 2001, SEPTEMBER 30, 2002, AND SEPTEMBER 30, 2003, MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilperson Ebow to approve Ordinance 2001-2521 as presented by Mr. Dolby. Second by Councilperson Engelken. The motion carried. Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone. Nays: None Abstain: None 12. Council considered approving an ordinance amending Chapter 50, Article II, "Golf Course Charges, Appendix A — Fees" of the Code of Ordinances of the City of La Porte establishing a new rate and fee structure. This item was previously tabled at the September 24, 2001 City Council Meeting. Golf Pro Alex Osmond presented summary and recommendation and answered Council's questions. City Attorney read: ORDINANCE 1587-L — AN ORDINANCE AMENDING CHAPTER 50, ARTICLE II, "GOLF COURSE CHARGES, APPENDIX A — FEES" OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE; ESTABLISHING A NEW RATE AND FEE STRUCTURE; CONTAINING A REPEALING CLAUSE; City Council Minutes 10-08-01— Page 5 CONTAINING SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Councilperson Clarke made a motion to approve Ordinance 1587-L as presented b Osmond. Second by Councilperson Porter. The motion carried. Ayes: Sutherland, Ebow, Porter, Nays: Engelken Abstain: None 13. ADMINISTRATIVE REPORTS Warren, Young, Clarke, and Malone. Assistant City Manager John Joerns reminded Council of the following events: The Redistricting Committee Meetings on October 15 and 29 at 6:30 PM and The Bayshore Sun Open House on October 17 from 5-7 PM. 14. Council members Porter, Warren, Ebow, Engelken, Sutherland, Young, Clarke and Mayor Malone brought items to Council's attention. 15. CONSIDERATION AND POSSIBLE ACTION ON ITEMS CONSIDERED IN EXECUTIVE SESSION There was no action taken. 16. ADJOURNMENT There being no further business to come before Council, the Regular Meeting was duly adjourned at 7:04 PM. Respectfully submitted, 1-1 Martha Gillett City Secretary Passe4od approved on t is 22nd da f October 2001. rman Malone, Mayor 0 • • Date: ) 0 -'K -n Name: � ,, r Address: /,gbZ- Lxz�'� i City, State, Zip: Subject on which I wish to speak: (05 REQUOT FOR CITY COUNCIL AGEIGDA ITEM Agenda Date Requested: October 8, 2001 Requested By: Cynthia Alexander, Director of Finance Department: FIXA CE Report: Resolution: xx Ordinance: Exhibits: Resolution Exhibits: Exhibits: Appropriation Source of Funds: Amount Budgeted: Budgeted Item: YES NO SUMMARY & RECOMMENDATION The City's Financial Advisors and Bond Counsel have requested the City Council consider approving the attached resolution. The resolution declares the intent of the City Council to call for a bond election. City Council held a workshop on September 8, 2001 and agreed to take to voters four projects that would be supported by issuing general obligation debt. The projects are: Building a new Police Headquarters $7.7 million Improvements to City's Wastewater Treatment Plant $3.5 million Development of Westside Park in conjunction with Building a youth baseball complex $3.2 million Fire Department/EMS $1.9 million Total 16.3 million Action Required by Council: Approve resolution authorizing publication of notice of intention to call for a bond election. Approved for City Council Agenda ("Ri do 1 . of Robert T. Herrera, City Manager Date CERTIFICATE FOR RESOLUTION We, the undersigned Mayor and City Secretary of the City of La Porte, Texas (the "City"), hereby certify as follows: 1. The City Council of the City (the "Council") convened in regular session, open to the public, on October 8, 2001, at the meeting place designated in the notice (the "Meeting"), and the roll was called of the members, to wit: Norman Malone, Mayor, and the following City Council members: Jerry Clarke, Chuck Engelken, Alton Porter, Guy Sutherland, Howard Ebow, Charlie Young, James Warren, and Peter Griffiths. All members of the Council were present, except P2A 'e r E . % f -� ,+h.5 , thus constituting a quorum. Whereupon among other business, the following was transacted at the Meeting: a written Resolution entitled RESOLUTION EVIDENCING INTENT TO CALL A BOND ELECTION (the "Resolution") was duly introduced for the consideration of the Council and read in full. It was then duly moved and seconded that the Resolution be finally passed and adopted; and after due discussion, such motion, carrying with it the adoption of the Resolution prevailed and carried by the following vote: YES:_ NOES: ABSTENTIONS: 2. A true, full, and correct copy of the Resolution adopted at the Meeting is attached to and follows this Certificate; the Resolution has been duly recorded in the Council's minutes of the Meeting; the above and foregoing paragraph is a true, full, and correct excerpt from the Council's minutes of the Meeting pertaining to the adoption of the Resolution; the persons named in the above and foregoing paragraph are duly chosen, qualified, and acting officers and members of the Council as indicated therein; each of the officers and members of the Council was duly and sufficiently notified officially and personally, in advance, of the time, place, and purpose of the Meeting, and that the Resolution would be introduced and considered for adoption at the Meeting and each of such officers and members consented, in advance, to the holding of the Meeting for such purpose; and the Meeting was open to the public, and public notice of the time, place, and purpose of the Meeting was given, all as required by Chapter 551, Texas Government Code. 3. Martha Gillett is the duly appointed City Secretary of the City. SIGNED AND SEALED THIS October 8, 2001. d.! City cretary City of La Porte, Texas (CITY SEAL) WAhl, /11 a or City of LaPorte, Texas 063939.0001 AUSTIN 250006 vl • • RESOLUTION EVIDENCING INTENT TO CALL A BOND ELECTION WHEREAS, the City Council (the "City Council") of the City of La Porte, Texas (the "City"), desires to hold an election on the 2nd day of February, 2002 (the "Election") at which all residents, qualified electors of the City shall be entitled to vote concerning the issuance of general obligation bonds (the "Bonds") in an aggregate amount of $16,300,000 for the projects described below; and WHEREAS, the City Council hereby finds and determines that this action is in the best interest of the citizens of the City; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, THAT: SECTION 1. The City Council authorizes all necessary actions in preparation to calling a general obligation bond election to be held on February 2, 2002, for the following projects: Project 1: Construction of a new Police Department/ Emergency Operations Center ($7,700,000) — This project, Phase I of the master plan, includes land acquisition, site preparation, and construction of a new Police Department/Emergency Operations Center.. Project 2: Improvements to the City's Wastewater Treatment Plant ($3,500,000) — This project includes improvements to the City's sludge processing facilities located at the Little Cedar Bayou Wastewater Treatment Plant (the "Plant"). These improvements will provide for improved solids handling, ensure continued compliance with existing and future Texas Natural Resource Conservation Commission regulations and design criteria, and maintain the current 7.56 million gallons per day capacity at the Plant. Project 3: Development of Westside Park and construction of a Youth Baseball Complex ($3,200,000) — Westside Park (the "Park") is an undeveloped park located on the City's west side on Canada Street between Fairmont Parkway and Spencer Highway. The Park development includes construction of the following improvements within the Park: offsite parking, shelter pavilion, small lake, picnic area volleyball and basketball facilities, walking/jogging trail, and practice fields. The Youth Baseball Complex to be constructed at the Park will consist of six baseball fields, including parking, concession and restroom facilities, and utility services. Project 4: Relocation of Fire Station Two and Renovation of existing Fire Station for Emergency Medical Service ($1,900,000) — This project includes the acquisition of land, construction of a new Fire Station Two and renovation of the old fire station for Emergency Medical Services. The relocation and construction of new Fire Station Two is necessary to provide adequate response time to the western end of the City. SECTION 2. The Mayor and the City Secretary are hereby authorized and directed to execute the Certificate to which this Resolution is attached on behalf of the City Council and to do any or all things proper and necessary to carry out the intent thereof. 063939.0001 AUSTIN 250011 vl 0 0 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 8.2001 Requested By: J. L. Sease Department: Emereencv ervices Report: _Resolution: Ordinance: X Exhibits: Copy of Contract Exhibits: Copy of Ordinance Exhibits: Appropriation Source of Funds: N/A Account Number: Amount Budgeted: Amount Requested: Budgeted Item: YES NO SUMMARY & RECOMMENDATION Staff has developed a new contract for contract services to the City of Morgan's Point. We provide Emergency 911 Dispatch, Jail, Fire Protection, and EMS service to Morgan's Point. The new contract is a five percent increase over the current contract. The contract, effective October 1, 2001, is for two years with an automatic increase built in for the second year, with a minimum of 2.5% or the Consumer Price Index — Urban using September 2001 as the base. Action Required by Council: Approve an Ordinance authorizing the City Manager to execute a contract with the City of Morgan's Point for Dispatch, Jail, Fire, and Emergency Medical service. Approved for City Council Agenda Q1. yy-y�_ l 0- 3.0 � Robert T. Herrera, City Manager Date ORDINANCE NO. 2001-AS14 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND THE CITY OF MORGAN'S POINT, FOR EMERGENCY 911 DISPATCH AND JAIL SERVICES, FIRE SUPPRESSION SERVICES, AND EMERGENCY MEDICAL SERVICES] MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECTI FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW] AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. • ORDINANCE NO. 2 0 01- A5-1 � PASSED AND APPROVED, this 8th day of October, 2001. CITY OF LA PORTE By: N rman Ma ne Mayor ATTEST: t , AA0 JA Aa A. Gillett City Secretary APPROVED: f Knox W. Askins City Attorney • • STATE OF TEXAS § COUNTY OF HARRIS § KNOW ALL MEN BY THESE PRESENTS: This Agreement made and entered into by and between the CITY OF LA PORTE, a municipal corporation of Harris County, Texas, hereinafter referred to as "LA PORTE" and the CITY OF MORGAN'S POINT, a municipal corporation of Harris County, Texas, hereinafter referred to as "CITY", WHEREAS, CITY is in need of certain governmental services for the benefit of the people and property within its city limits, and WHEREAS, LA PORTE is able and willing to provide said governmental services to CITY, upon the terms, conditions, and covenants herein contained: NOW, THEREFORE, pursuant to the authority granted by Chapter 791, "Interlocal Cooperation Contracts", Texas Government Code, and in consideration of the mutual covenants, agreements, and benefits to both cities, it is hereby agreed as follows: A_ GENERAT. PROVISIONS I. For and during the year beginning on the 1st day of October, 2001, and ending on the 30th day of September, 2003, LA PORTE agrees to furnish to CITY, the governmental services hereinafter more specifically described. This agreement supersedes any prior agreement between the partners on the subject matter hereof. This agreement shall remain in effect after September 30, 2003 until canceled by either party hereto giving ninety (90) days written notice to the other party hereto. II. For and in consideration of the governmental services to be provided by LA PORTE to CITY, CITY agrees to pay LA PORTE as follows, to wit: (1) Monthly base charge as follows: Emergency 911 Dispatch and Jail Service $ 681.00 Fire Protection $1,757.00 Emergency Ambulance Service $1,3.46_00 Total $3,784.00 ANNUAL COST OF CONTRACT ADJUSTMENT — Beginning October 1, 2002 and in subsequent years thereafter, there shall be a cost of contract adjustment of the rates. The annual cost of contract adjustment shall be calculated by multiplying the previous annual rate by a factor of the larger of 2.5 percent (2.5%) or the Consumer Price Index -Urban (CPI-U) using September 2001 as the base. However, the annual rate increase shall not exceed five percent (5%). 1 (2) A further sum of $ 8.40 per prisoner per day or any fraction thereof. The total of such base charges, plus charges for said specific services, to be paid in full by CITY to LA PORTE, on or before the tenth day of the month following the month in which such services were rendered. Payments by CITY shall be made from current revenues available to CITY. III. LA PORTE will not be liable for loss or damage to person or property arising from or caused by or resulting from alleged negligence of LA PORTE, its officers or employees or volunteers in carrying out the terms of this agreement. CITY agrees to indemnify, and save and hold LA PORTE harmless, from any such claim for loss or damage by itself, or by any person, firm, corporation, or association, in connection with this agreement. IV. Either party to this agreement may cancel by giving sixty (90) days written notice to the other party. Such notice will be effective as of midnight of the last day of the calendar month after the expiration of such sixty (90) days notice. V. CITY personnel shall abide by all LA PORTE rules, regulations, and policies, as they now exist, or may be amended hereafter, relating to the services rendered including the use of facilities made available to the CITY under the terms of this agreement. I. LA PORTE agrees to receive telephone calls and to dispatch radio calls to CITY patrol units. II. LA PORTE further agrees that a dispatcher will be available at the LA PORTE Police Department to render this service twenty-four (24) hours a day for the duration of this agreement. I. LA PORTE agrees to allow CITY to temporarily confine persons arrested by CITY's law enforcement officers in the LA PORTE City Jail until such time as they can be properly released or conveniently moved by the proper authorities to the Harris County Jail. II. CITY agrees to keep certifications current of all law enforcement officers, required by the Texas Commission on Law Enforcement standards and education or other appropriate regulatory authority having jurisdiction, and shall provide copies of same to LA PORTE, if so requested. III. CITY will be solely responsible for all medical care for, and all transportation of arrestees brought to and/or being taken from the LA PORTE jail. In addition, CITY shall be solely responsible for the security of the arrestee during said transportation. 2 0 • IV. LA PORTE may suspend service and may refuse to accept any arrestee from CITY, in its sole discretion. D_ FIRE PROTF.C'.TION I. LA PORTE agrees to provide fire protection for real and personal property situated within CITY, for the term of this agreement, upon the terms and conditions herein contained. H. Sole discretion will rest with the LA PORTE Fire Chief, or his duly authorized assistants, as to the fire fighters and equipment that will answer each fire alarm, provided that protection will be adequate (meaning reasonable protection, considering available fire fighters and equipment of LA PORTE'S Fire Department) and sending of fire fighters and equipment to protect property within CITY will be subordinate to requests for, and rendering of, fire protection within LA PORTE. III. CITY agrees to pay LA PORTE for fire protection services, the amounts, and in the manner, hereinabove specified. I. As part of the consideration expressed herein, LA PORTE agrees to furnish ambulances and the personnel to man those ambulances, said ambulance service being available on a constant basis. LA PORTE shall regularly maintain said ambulance units, keep them in good working condition at all times, normal wear excepted. II. LA PORTE shall transport patients to one of the nearest hospitals providing emergency services that is defined by the transport policy of the City of La Porte Emergency Medical Services. In the event the patient is incapacitated, the ambulance attendant shall designate transportation of patient to the nearest hospital. III. LA PORTE shall be permitted to charge patients the following base charge, to -wit: Ambulance Service: (a) LA PORTE shall be entitled to charge fees for its services rendered. (b) Method of dividing cost among patients if more than one is carried in the same ambulance simultaneously to one hospital: One and one-half (1 1 /2) times the regular rate, divided by the number of patients transported; each patient to pay equal amount. LA PORTE shall never deny emergency service because of a person's inability to pay. 3 IV. LA PORTE agrees to operate the ambulances in accordance with the requirements of the State and Federal Law, and applicable ordinances of CITY, as same now exist, and as may be amended from time to time hereafter. CITY shall promptly enact, and vigorously enforce, an Ordinance making it a misdemeanor for any person to make a "false alarm" to the LA PORTE Dispatch Service, for any emergency services. WITNESS OUR HANDS and the Seals of our respective Cities, effective as of the 1st day of October, 2001. PASSED AND APPROVED by the City Council of the City of LaPorte, by its Ordinance No. 01- 51 , on the off- day of �� , 2001. PASSED AND APPROVED by the City Council of the City of Morgan's Point, by its Ordinance No. 8 1 - 45� , on the day of ` 16IL011A, , 2001. E M.- rIi "M®rm 4TTFST Ci Secret CITY OF LA PORTE By: (3� 4.--�4,c T. 1 City Manager CITY OF MOR r,717L� By: 0"- , Mayor 4 0 0 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 8, 2001 Requested By: J. L. Sease Department: Emergency ervices Report: Resolution: Ordinance: X Exhibits: Contract with Medical Director Exhibits: Copy of Ordinance Exhibits: Appropriation Source of Funds: General Fund Account Number: 001-5059-522-5005 Amount Budgeted: $8,400.00 Amount Requested: $8,400.00 Budgeted Item: XX YES NO SUMMARY & RECOMMENDATION The contract of Dr. Oscar Boultinghouse, M.D., Medical Director for the Emergency Medical Services Division, is in need of renewal. The contract is a twelve month contract ending September 30, 2002. The EMS Division operates under the guidance of and medical control of Dr. Boultinghouse. The contract is a six percent increase to $700.00 monthly or $8,400.00 annually. Action Required by Council: Consider approving an ordinance authorizing the City Manager to execute a contract with Dr. Oscar Boultinghouse, M.D., Medical Director for the Emergency Medical Services Division Approved for City Council Agenda Robert T. Herrera, City Manager Date • ORDINANCE NO. 2001-� .lii AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND DR. OSCAR BOULTINGHOUSE, M.D., TO SERVE AS MEDICAL DIRECTOR OF THE DIVISION OF EMERGENCY MEDICAL SERVICES OF THE CITY OF LA PORTET MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT1 FINDING COMPLIANCE WITH THE OPEN MEETINGS LAWf AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and*the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. • 11 ORDINANCE NO. 2001-,Sl PAGE 2 PASSED AND APPROVED, this 8th day of October, 2001. CITY OF LA PORTE By. v. 'FN41rmafi t. Maldhe, Mayor ATTEST: �A &,, J, Z�w Martha A. Gillett, City Secretary APPRO D: zz - C�l Knox W. Askins, City Attorney CONTRACT FOR MEDICAL DIRECTOR DIVISION OF EMERGENCY MEDICAL SERVICES CITY OF LA PORTE, TEXAS This Contract entered into this the 1st day of October, 2001, by and between the City of La Porte, Texas, a municipal corporation (hereinafter called "City") acting by and through it's duly authorized City Manager, and Dr. Oscar Boultinghouse, M.D., (hereinafter sometimes called "Dr. Boultinghouse"), WITNESSETH: WHEREAS, there is a recognized need to provide high quality emergency medical services and related medical care in the City of La Porte, Texas; and WHEREAS, the City desires to provide medical direction for its Division of Emergency Medical Services through the use of a licensed physician; and WHEREAS, the City desires to contract with Dr. Boultinghouse to serve as Medical Director for the Division of Emergency Medical Services of the City and Dr. Boultinghouse is willing to serve as Medical Director under the terms and conditions stated herein; NOW, THEREFORE, in consideration of the premises, the agreements herein contained and other and valuable consideration, receipt of which is hereby acknowledged, the parties hereby agree as follows: Page 1 • I. MEDICAL DIRECTOR: Dr. Boultinghouse hereby contracts with the City as an independent contractor to serve as Medical Director of the Division of the Emergency Medical Services of the City (the "Medical Director") for the term stated below. II. RESPONSIBILITIES AND AUTHORITY OF MEDICAL DIRECTOR: The responsibilities and authority of the Medical Director shall be as follows: A. General (1) Ultimate responsibility for all medical issues concerning the City Division of Emergency Medical Services. (2) The authority to make decisions affecting all medical aspects of the City Division of Emergency Medical Services. (3) Being responsible to but not governed by the EMS Chief of the City of La Porte. (4) Inspect, evaluate and make recommendations regarding medical equipment purchased by the City Division of Emergency Medical Services. B. Education Responsibility for developing, implementing and participating in continuing education and recertification programs for paramedics employed by the City. C. Evaluation (1) Responsibility for devising a system of ongoing review and education of paramedic services rendered by the City Division of Emergency Medical Services and providing rapid feedback to the paramedics. Page 2 • 0 D. Personnel (1) Ultimate responsibility for evaluating the competency of all paramedics employed by the City. The Medical Director shall have the authority to revoke any paramedics from their authorization to utilize protocols/standing orders. (2) All paramedics employed by the City must be cleared by the Medical Director before being permitted to provide emergency medical services to the public. E. Community Liaison (1) Provide liaison with the medical community; respond to questions from physicians about the City Division of Emergency Medical Services. (2) Provide public information as necessary about the medical aspects of emergency medical services provided by the City Division of Emergency Medical Services; respond to medical questions from the media and the public. (3) Make appearances as reasonably necessary to educate those using the emergency medical system about its function. F. Protocols/Standing Orders Develop and revise standing orders to be used by paramedics in the field, monitor their use and make adjustments based on experience with these standing orders. G. The Medical Director shall devote such of their time as is reasonably needed to fulfill the responsibilities and duties of the Medical Director of the City Division of Emergency Medical Services under the terms of this Contract. It is understood that the Medical Director will continue to engage in private medical practice while not performing duties under this Contract. Page 3 0 Term - The term of this Contract shall be for a period commencing as the date hereof and ending on the 30th day of September, 2002 or if sooner, with the first to occur of the following: A. The death of Dr. Boultinghouse; or B. Thirty (30) days following written notice by the City or by Dr. Boultinghouse; provided, however, that prior to any written notice of termination under this Section 3B by the City because of dissatisfaction with Dr. Boultinghouse's performance as Medical Director under this Contract, the City shall convene a meeting pursuant to written notice to the Medical Director setting forth the basis for such dissatisfaction. At the meeting, which shall be held no sooner than fifteen (15) days following such written notice, the parties shall attempt to resolve any disagreements and conflicts. IV. Insurance - Throughout the term of this Contract, the City shall provide the Medical Director with a policy on the minimum limits of three million dollars ($3,000,000.00) per occurrence and six million dollars ($6,000,000.00) annual aggregate which covers the performance of their administrative duties as Medical Director. The insurance policy shall provide that the City and the Medical Director shall be given thirty (30) days written notice prior to any cancellation of this insurance. V. Compensation - In consideration for rendering the services of Medical Director under the terms of this Contract, the City shall pay aggregate compensation at a twelve month rate of Eight Thousand Four Hundred Dollars ($8,400.00). Page 4 0 0 VI. Independent Contractor - This Contract shall not be construed as creating an employer/employee relationship, a partnership, or a joint venture, since the intent is that Dr. Boultinghouse shall be an independent contractor with the City. No party hereto shall hold himself or itself out or act as an agent of any other party with respect to third parties in any way. VII. Governing Law - This Contract shall be governed in accordance with the laws of the State of Texas and shall be performable in Harris County, Texas. IN WITNESS WHEREOF, Dr. Boultinghouse and the duly authorized representative of the City of La Porte have executed this Contract as of the date and year first above written. CITY OF LA PORTE DIVISION OF EMERGENCY MEDICAL SERVICES Robert T. Herrera Dr. Osc oultinghouse, M.D. City Manager Harris County, Texas City Of La Porte l D /O L01 Date Date Page 5 • CJ 1) REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 8 2001 Requested By: Doug Kneuvnet&Lir Department: Planning Report: Resolution: Ordinance: X Exhibits: • Exhibit No. I — Ordinance with Closing Exhibit • Exhibit No. 2 - Vicinity Map Appropriation Source of Funds: N/A Account Number: N/A Amount Budgeted: N/A Amount Requested: Budgeted Item: _YES _.2L_NO SUMMARY & RECOMMENDATION The City of La Porte has been petitioned by Chaparral Group, Inc., to close, vacate, and abandon the East "L" Street Right -of -Way between Blocks 1121 and 1160, Town of La Porte (see Exhibit A of Ordinance — attached). The purpose of this request is to facilitate the future development of an apartment complex designed for senior citizens. The Planning and Public Works Departments have reviewed the request and determined that the City has no existing or future plans to utilize the right-of-way in question. Additionally, the City's franchised utility companies have reviewed this request and each has expressed no objection to the closing. In accordance with Ordinance No. 98-2225, Staff has arranged for an independent appraisal of the right-of- way in question. As a result, the value of the property has been established at $1.30 per square foot. This portion of the East "L" Street Right -of -Way contains 21,280 square feet resulting in a value of $27,664. As per the ordinance, "Fair market value shall be considered seventy-five percent (75%) of the value as determined by such independent appraisal". The applicant has subsequently remitted payment to the City in the amount of $20,748. Recommendation: Staff recommends dosing, vacating, and abandoning the East "L" Street Right -of -Way as shown on Exhibit "A" to the attached ordinance. Action Required by Council: Consider approval of an ordinance to close, vacate, and abandon the East "L" Street Right -of -Way between Blocks 1121 and 1160, Town of La Porte. Approved for f U Council Agenda Gam. T. 1 °- a.0% Robert T. Herrera, City Manager Date EXHIBIT NO. I Ordinance with Closing Exhibit • • ORDINANCE NO.2001-1�rlq AN ORDINANCE VACATING, ABANDONING AND CLOSING A PORTION OF THE EAST "L" STREET RIGHT-OF-WAY, TOWN OF LA PORTE, HARRIS COUNTY, TEXAS; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the City Council of the City of La Porte has been requested by the record owner of property abutting the hereinafter described portion of the East "L" Street Right -of -Way, Town of La Porte, Harris County, Texas; to vacate, abandon, and permanently close the hereinafter described portion of the East "L" Street Right -of -Way, Town of La Porte, Harris County, Texas; and WHEREAS, the City Council of the City of La Porte has determined and does hereby find, determine, and declare that the hereinafter described portion of the East "L" Street Right -of -Way, Town of La Porte, Harris County, Texas, is not suitable, needed, or beneficial to the public as a public road, street, or alley, and the closing of the hereinafter described portion of the East "L" Street Right -of -Way, Town of La Porte, Harris County, Texas, is for the protection of the public and for the public interest and benefit, and that the hereinafter described portion of the East "L" Street Right -of -Way, Town of La Porte, Harris County, Texas, should be vacated, abandoned, and permanently closed. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. Under and by virtue of the power granted to the City of La Porte under its home rule charter and Chapter 253, Section 253.001, Texas Local Government Code, the hereinafter described portion of the East "L" Street Right -of -Way, Town of La Porte, Harris County, Texas, is hereby permanently vacated, abandoned, and closed by the City of La Porte, to wit: That portion of the East "L" Street Right -of -Way situated between Block 1121 and Block 1160, Town of La Porte, Harris County, Texas as shown on Exhibit "A" attached hereto and made part of herein Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place, and subject of this meeting of the City Council was posted at a place • 2 convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered, and formally acted upon. The City Council further ratifies, approves, and confirms such written notice and the contents and posting thereof. Section 3. This ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, THIS 8th DAY OF OCTOBER 2001. ATTEST: lNAIL i6v Gillett, City Secretary APPROVED: Knox W. Askins, City Attorney CITY OF LA PORTE By: le— _7ali L. Malone, Wor E. "K" ST, PROPOSED CLOSING TOTAL SQ. FT. = 211280 I II I I I I I I N.T.S. I I I N I ol 1. 2nto 1 l`�I I I hI lol � I lol lol I .. I jNj I I� lol � i lol Q ICI IdI �-- o Q E. L" ST, 0 z _ O O I I6�' C.7 II II W � II II II II O (n II W II 11 Q II INI lX w 0 LU tol INI L-I lol lol M IM Iwl IW lot l0 ICI P E. "M" ST, EXHIBIT "A" TO ORD. 2001 0 EXHIBIT NO.2 Vicinity Map 10.00' SETBACK EDI ARCHITECTURE, INC. CHAPARRAL GROUP, INC. 3731 Briatpark Dr, Suite 300 LAPORT, TX Houston, TX 77042-5296 APRIL 19, 2001 Phone: (713) 789-0395 V-80' www.EDlamhitccturc.com Atchitecnue,lnc TEXAS -CALIFORNIA-NEWYORK-ANGOLA C f_DI A hi—, b- 301.2 ll All lto,� R---d REQ*ST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 8 2001 Requested By: Doug Kneupp Department: Planning Report: _Resolution: _Ordinance: X Exhibits: Ordinance Letter of Recommendation and Bid Tabulation from Claunch & Miller Bidder Notification Vicinity Map Summary and Recommendation Appropriation Source of Funds: Fund 040 Account Number: 040-9892-848-1100 Amount Budgeted: $175,000 Amount Requested: 130,641 Budgeted Item: YES 0 The FY 00-01 Budget provides $175,000 for drainage improvements along the Arizona Street right-of-way. This project consists of excavating and expanding the existing channel from Park Street upstream to "G" Street, removing existing pipe and constructing an earthen channel from "G" Street upstream to "B" Street, and installing new pipe along Park Street between the drives leading into the school parking lot. The excavating and expanding of the existing channel will be performed by city crews along with the removal of the existing pipe upstream of "G" Street. However, staff is recommending hiring a construction company to install the new 48 -inch pipe and to construct five new concrete headwalls. Construction plans were prepared by the engineering firm Claunch & Miller and City staff. The project was advertised and bids were opened on September 10, 2001 (See attached bid tabulation). The low bidder is Curb Planet with a bid amount of $124,420.00. The engineer has verified, through references, that Curb Planet has experience, equipment and resources to complete this project. Staff recommends awarding this contract to Curb Planet and appropriating $124,420 plus a 5% contingency of $6,221 to fund this contract. Action Required by Council: Consider approving an ordinance authorizing the City Manager to execute a construction contract with Curb Planet, Inc. for construction of Arizona Street Drainage Improvements and appropriating $130,641 to fund said contract. Approved for City Council Agenda Robert T. Herrera, City Manager Date ORDINANCE NO. 2001- A ,6 ,� D AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND CURB PLANET, INC. FOR CONSTRUCTION OF ARIZONA STREET DRAINAGE IMPROVEMENTS; APPROPRIATING $124,420.00 PLUS A CONTINGENCY OF $69221.00, TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. City Council appropriates the sum of $124,420.00 plus a contingency of $6,221.00 from Fund 040 to fund said contract. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been • • ORDINANCE NO. 2001- �6 �0 open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 8th day of October, 2001. 4rmanNl. F LA PORTE By: Mald"fiel Mayor ATTEST: LA L Martha Gillett, City Secretary APP ED: r Knox W. Askins, City Attorney 0 CLAUNCH & MILLER, INC. Engineering Consultants September 19, 2001 Mr. Doug Kneupper, P.E. Director of Planning and Engineering City of La Porte P.O. Box 1115 LaPorte, Texas 77572-1115 Re: Engineering Services for Park Drive Storm Sewer CMI Job No. 01-029 Dear Mr. Kneupper: RE El pp 9 of PLANNING On September 10, 2001 bids were received on the above referenced project at the City Hall of La Porte at 2:00 p.m. Bids were opened and read in public. Three (3) bids were received on the project. All bids were tabulated and reviewed. The following is a summary of our bid evaluation: Bidder Bid Amount Lowest: Curb Planet $124,420.00 Second: Smith's Classic Construction $125,580.00 Third: Triple B `Construction $175,618.00 The difference between the low bidder and the second low bidder was $1,160.00. A copy of the bid tabulation is attached. We have contacted references provided by the low bidder and received favorable recommendations. Therefore, Curb Planet, Inc. appears to be a responsible firm that is capable of performing the specified work in a satisfactory manner. For this reason, we recommend that the City of La Porte award the Park Drive Storm Sewer Improvements Proiect to Curb Planet, Inc. for the amount of $124,420.00. Sincerely, CLAUNCH & MILLER, INC. James E. Thompson, P.E. Senior Project Manager 3701 Kirbv Drive. Suite 960 • Houston. Texas 77099 • (71.1) 524-7113 l.1vil Joo No. u I-uzv t'AKK UKIVt J I UKM JtINtK IMNKUVtMtN 15 CITY OF LA PORTE LOW BIDDER ITEM NO. ITEM DESCRIPTION UNIT OUAN. UNIT PRICE TOTAL AMOUNT UNIT PRICE TOTAL AMOUNT UNIT PRICE TOTAL AMOUNT CURB PLANET SMITH'S CLASSIC TRIPLE B SERVICES BASE UNIT PRICES 1 48' reinforced conc, storm swr, Ind demolition of junction box & removal of exist. culverts where required, all depths L.F. 684 $130.00 $88,920.00 $125.00 $85,500.00 $207.00 $141,588.00 2 24' reinforced conc. storm swr, all depths L.F. 12 $75.00 $900.00 $50.00 $600.00 $70.00 $840.00 3 12" reinforced conc. storm swr, all depths L.F. 12 $50.00 $600.00 $40.00 $480.00 $70.00 $840.00 4 5'x5' precast cons. or brick storm swr juction box MH w/sump, all depths EA. 2 $2,500.00 $5.000.00 $3,750.00 $7,500.00 $2,800.00 $5,600.00 5 Saddle type storm swr inlet EA. 3 $1,000.00 $3,000.00 $2,500.00 $7.500.00 $1,100.00 $3.300.00 6 Conc. headwalls for two 48" storm swr pipes EA. 5 $5,000.00 $25.000.00 $4,500.001 $22,500.00 $4,5W.001 $22,500.00 TOTAL BASE BID: SUPPLEMENTAL ITEMS $123,420.00 $124,080.00 $174,668.00 7 Extra block soddingS.Y. 50 $10.00 $500.00 $5.00 $250.00 $4.00 $200.00 8 Extra select backfill, Incl. compaction C.Y. 50 $10.00 $500.00 $25.001 $1.250.00 $15.001 $750.00 TOTAL SUPPLEMENTAL ITEMS: TOTAL BID: $1,000.00 $124,420.00 $1,500.00 $125,580.00 $950.00 $175,618.00 0 9 Bid Date: 9/11/01 Page 1 OF 1 ARIZONA STREET DRAINAGE IMPROVEMENTS CLP PROJECT NO.2000-4402 ADVERTISEMENT THE BAYSHORE SUN - AUGUST 26 & SEPTEMBER 2, 2001 BID NOTIFICATION SMITH'S CLASSIC CONSTRUCTION FORCE CORPORATION 51 EL DORADO LANE PO BOX 1079 FRIENDSWOOD, TX 77546 LA FORTE, TX 77572-1079 TRIPLE B SERVICES PO BOX 836 HUFFMAN, TX 77336 JOHNNY WEHBA BACKHOE SERVICE 9915 N. "P" STREET LA PORTE, TX 77571 JRC CONSTRUCTION 6418 COLEY PARK SUGAR LAND, TX 77479 DAVID WIGHT CONSTRUCTION 4300 MANDALE ALVIN, TX 77511 FOLLIS CONSTRUCTION 111 N. BROADWAY LA FORTE, TX 77571 UTICON PO BOX 1108 ROSENBERG, TX 77471 CHAMBER OF COMMERCE 712 W. FAIRMONT PKWY. LA PORTE, TX 77571 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 8, 2001 Requested By: Cynthia Alexander, Director of Finance Department: FINANCE Report: Resolution: Ordinance: xx Exhibits: Contract Exhibits: Exhibits: Appropriation Source of Funds: 001, 016, 038 & 039 Account Number: 5001 - Audit Amount Budgeted: %52,,500 Amount Requested: 119 750 Budgeted Item: YES NO SUMMARY & RECOMMENDATION A Request for Proposal (RFP) for Professional Auditing Services was issued on June 25, 2001. In addition to advertising in the Bayshore Sun, notice was sent to the Chamber of Commerce and nine Certified Public Accounting Firms, including all of the "Big Six" firms. On July 16, 2001, proposals were received from two firms, Sanderson, Knox and Belt, and Null Lairson Upon further review, audit committee discussions, and reference checks, the Director of Finance recommended Null-Larison. Null- Lairson has over 25 years of audit experience and offers unrivaled stability and continuity to the City of La Porte. They have been our auditors in the past and based on performance and experience, we believe they will do an excellent job. In fact, the partner in charge, Chris Breaux, is the same partner in charge of our audit twelve years ago. The City appreciates the size of the firm, and the qualifications and availability of professional personnel assigned to our audit. They are recognized nationally for their expertise in GASB 34, which begins implementation next year. Their reference checks verified our interpretation of their abilities and provided a record of quality audit work, as well as expertise with the HTE computer systems. Staff believes the firm is well qualified to perform the financial audit of the City. The audit fee proposed by Null Lairson and Associates is $39,750 for 2001, $41,400 for 2002 and $52,500 for 2003 (GASB 34 implementation year). This amount is very similar to the amount we have paid in past years. We did ask for the firm to provide a quote for the preparation of the financial statements and received a price of $8,000 for 2003. At this time, we are reserving the right to execute that option at a later date. There is $52,500 budgeted in the 2001- 02 Budget for Auditing Services. At this time, staff recommends we proceed with a three-year engagement with Null Lairson and Associates for provide financial auditing services to the City of La Porte. Action Required by Council: Approve Ordinance authorizing agreement with Null Lairson for auditing services for a three- year period (September 30, 2001, 2002 and 2003). Approved for City Council Agenda GA,tXk I . la' 3.01 Robert T. Herrera, City Manager Date ORDINANCE NO. 2001-2521 AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTE AND NULL-LAIRSON, P.C., CERTIFIED PUBLIC ACCOUNTANTS, TO AUDIT THE CITY'S GENERAL-PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEARS ENDING SEPTEMBER 30, 2001, SEPTEMBER 30, 2002, AND SEPTEMBER 30, 2003y MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECTy FINDING COMPLIANCE WITH THE OPEN MEETINGS LAWy AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. • • ORDINANCE NO. 2 0 01- 86 �� PASSED AND APPROVED, this 8th day of October, 2001. CITY OF LA PORTE By: � rman Malone Mayor ATTEST: 0 • /I.LI' Mart PaA. Gillett City Secretary APPROVED: �/ �4--A Z�I Knox W. Askins City Attorney PAGE 2 • • AX Ndkairson C ER'? IrILD I'U RUC ACCOUNTANTS PKOF'E:SSIONAL CORPCifi Nt'ION October 1, 2001 Honorable Mayor and City Council, Audit Committee and Management City of La Porte, Texas We are pleased to confirm our understanding of the services we are to provide for the City of La Porte, Texas (the "City") for the year ended September 30, 2001. We will audit the City's general-purpose financial statements as of and for the years ended September 30, 2001. The general-purpose financial statements being audited will be included in the City's Comprehensive Annual Financial Reports (CAFRs). Our audit opinions will cover the financial information to be included in the financial section of the City's CAFRs as well as the Schedule of Expenditures of Federal Awards included in the City's supplemental Single Audit Reports. The CAFRs and supplemental Single Audit Reports will be prepared, with our assistance, by the City's finance staff. The CAFRs will be submitted to the GFOA for purposes of receiving certificates of recognition for reporting excellence.. All provisions of this agreement referring to the "auditors' report(s)", "opinion(s)" or "report(s)" include our reports applicable to both the CAFRs' financial section and the supplemental Single Audit Reports. We understand that the financial statements will be presented in accordance with the financial reporting model in effect prior to that described in GASB Statement No. 34. Also, all provisions of this agreement referring to the City's "financial statements" include both the CAFRs and the supplemental Single Audit Reports. The CAFRs' financial section will also include required supplementary information on pension plan funding progress that will not be subject to the auditing procedures applied in our audit of the general purpose financial statements, and for which our auditor's report will disclaim an opinion. Audit Objectives The objective of our audits are the expression of opinions as to whether the City's general purpose financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America and to report on the fairness of the other information included in the CAFRs' financial section and supplemental Single Audit Reports, as referred to in the first paragraph, when considered in relation to the general purpose financial statements taken as a whole. The objective also includes reporting on Internal control related to the financial statements and compliance with laws, regulations, and the provisions of contracts or grant agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. 11 Greenway Plaza, Suite 1.515 • Houston, TX 77046 • (713) 621-1515 • Fax: (713) 621-1.570 402 20°i Street • Galveston, TX 77475 + (409) 762-5380 • Fax: (409) 762-1749 MEMBERS: MAERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS, TEXAS SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS. CPA .ASSIKIGAFES IN'VE.RNATIONAL, INC. 46'1'1`II ASSOCG\ I'ED OFFICES [N PRIM.'IPAL U.S. AND IN FERNA T'IONAL CITIES • Honorable Mayor and City Council, Audit Committee and Management City of La Porte, Texas October 1, 2001 Page 2 Internal control related to major programs and an opinion (or disclaimer of opinion) on compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. The reports on internal control and compliance will each include a statement that the report is intended for the information and use of the audit committee, management, specific legislative or regulatory bodies, federal awarding agencies, and if applicable, pass -through entities. Our audits will be conducted in accordance with generally accepted auditing standards; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of OMB Circular A-133, and will include tests of accounting records, a determination of major program(s) in accordance with Circular A-133, and other procedures we consider necessary to enable us to express such an opinion and to render the required reports. If our opinion on the general purpose financial statements or the Single Audit compliance opinion is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audits or are unable to form or have not formed opinions, we may decline to express opinions or to issue reports as a result of this engagement. Management Responsibilities Management is responsible for establishing and maintaining internal control and for compliance with the provisions of contracts, agreements, and grants. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorizations and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that federal award programs are managed in compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making all financial records and related information available to us. We understand that you will provide us with such information required for our audits and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, including the schedule of expenditures of federal awards, but the responsibility for the financial statements remains with you. That responsibility includes the establishment and maintenance of adequate records and effective internal control over financial reporting and Honorable Mayor and City Council, Audit Committee and Management City of LaPorte, Texas October 1, 2001 Page 3 compliance, the selection and application of accounting principles, and the safeguarding of assets. Additionally, as required by OMB Circular A-133, it is management's responsibility to follow up and take corrective action on reported audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan. The summary schedule of prior audit fmdings should be available for our review as soon as possible at the outset of our work each year. Audit Procedures —General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audits will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audits to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. As required by the Single Audit Act Amendments of 1996 and OMB Circular A-133, our audits will include test of transactions related to major federal award programs for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that a material errors, fraud, other illegal acts, or noncompliance may exist and not be detected by us. In addition, an audit is not designed to detect errors, fraud, or other illegal acts that are immaterial to the general- purpose financial statements or to major programs. However, we will inform you of any material errors and any fraud that comes to our attention. We will also inform you of any other illegal acts that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audits and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audits, we will also require certain written representations from you about the financial statements and related matters. Audit Procedures —Internal Controls In planning and performing our audits, we will consider the internal control sufficient to plan the audits in order to determine the nature, timing, and extent of our auditing procedures for the purpose of expressing our opinions on City's general purpose financial statements and on its compliance with requirements applicable to major programs. 0 # Honorable Mayor and City Council, Audit Committee and Management City of La Porte, Texas October 1, 2001 Page 4 We will obtain an understanding of the design of the relevant controls and whether they have been placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the general purpose financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general purpose financial statements. Tests of controls relative to the general- purpose financial statements are required only if control risk is assessed below the maximum level. Our tests, if performed, will be less in scope than would be necessary to render opinions on internal control and, accordingly, no opinions will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by OMB Circular A-133, we will perform tests of controls to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements, applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render opinions on those controls and, accordingly, no opinions will be expressed in our report on internal control issued pursuant to OMB Circular A-133. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. We will also inform you of any nonreportable conditions or other matters involving internal control, if any, as required by OMB Circular A-133. Honorable Mayor and City Council, Audit Committee and Management City of LaPorte, Texas October 1, 2001 Page 5 Audit Procedures —Compliance Our audits will be conducted in accordance with the standards referred to in the section titled Audit Objectives. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and agreements, including grant agreements. However, the objective of those procedures will not be to provide opinions on overall compliance and we will not express such opinions in our report on compliance issued pursuant to Government Auditing Standards. OMB Circular A-133 requires that we also plan and perform the audits to obtain reasonable assurance about whether the City has complied with applicable laws and regulations and the provisions of contracts and grant agreements applicable to major programs. Our procedures will consist of the applicable procedures described in the OMB Circular A-133 Compliance Supplement. The purpose of those procedures will be to express opinions on the City's compliance with requirements applicable to major programs in our reports on compliance issued pursuant to OMB Circular A-133. Audit Administration, Fees, and Other We understand that your employees will prepare all confirmations we request, will locate any invoices selected by us for testing, and will generally assist us as needed during the course of our audits. At the conclusion of the engagement, it is management's responsibility to submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors' reports, and a corrective action plan) along with the Data Collection Form to the designated federal clearinghouse and, if appropriate, to pass -through entities. The Data Collection Form and the reporting package must be submitted within the earlier of 0 days after receipt of the auditors' reports or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audits. At the conclusion of the each year's engagement, we will provide information to management as to where the reporting packages should be submitted and the number to submit. The workpapers for this engagement are the property of Null-Lairson, P.C. and constitute confidential information. However, we may be requested to make certain workpapers available to appropriate governmental regulatory agencies pursuant to authority given to it by law or rcUulation. If requested, access to such workpapers will be provided under the supervision of Null-1-airson, P.C. personnel. Furthermore, upon request, we may provide photocopies of selected workpapers to appropriate governmental regulatory agencies. The appropriate governmental regulatory agencies • 0 Honorable Mayor and City Council, Audit Committee and Management City of La Porte, Texas October 1, 2001 Page 6 may intend, or decide, to distribute the photocopies or inforniation contained therein to others, including other governmental agencies. The workpapers for this engagement will be retained for a minimum of three years after the date the auditors' reports are issued or for any additional period requested by the an appropriate governmental regulatory agency. If we are aware that a federal awarding agency, pass -through entity, or the City is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the workpapers. We expect to begin our audits and to issue our reports in accordance with time frames acceptable to the City's management as determined at the outset of our work. Our estimated annual fees for these services will be at our standard hourly rates plus .out-of-pocket costs (such as postage, travel, copies, telephone, etc.) as more fully described in our proposal document dated July 31, 2001 are as follows: Services to be Provided Fees Not to Exceed Financial statement audit $ 28,750 La Porte Area Water Authority audit and reporting 5,000 Federal Single Audit procedures and reporting 6,000 Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your ,audits. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The above estimated fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audits. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Government Auditing Standards require that we provide you with a copy of our most recent quality control review report. Our 1998 peer review report has been provided for your review. Honorable Mayor and City Council, Audit Committee and Management City of La Porte, Texas October 1, 2001 Page 7 We appreciate the opportunity to be of service to the City of La Porte, Texas and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. RESPONSE: This letter cor By: Title: Date: Sincerely, Null-Lairson, P.C. arte, Texas. 0 • s ASSOCIATES INTERNATIONAL June 9, 1999 To the Shareholders Null - Lairson, P.C. We have reviewed the system of quality control for the accounting and auditing practice of Null - Lairson, P.C. (the firm) in effect for the year ended December 31. 1998. A system of quality control encompasses the firm's organizational structure and the policies adopted and procedures established to provide it with reasonable assurance of complying with professional standards. The elements of quality control are described in the Statements on Quality Control Standards issued by the American Institute of Certified Public Accountants (the "AICPA"). The design of the system, and compliance with it, are the responsibilities of the firm. In addition, the firm has agreed to comply with the membership requirements of the SEC Practice Section of the AICPA Division for CPA Firms (the Section). Our responsibility is to express an opinion on the design of the system, and the firm's compliance with that system and the Section's membership requirements based on our review. Our review was conducted in accordance with standards established by the Peer Review Committee of the Section. In performing our review, we obtained an understanding of the system of quality control for the firm's accounting and auditing practice. In addition, we tested compliance with the firm's quality control policies and procedures and with the membership requirements of the Section to the extent we considered appropriate. These tests covered the application of the firm's policies and procedures on selected engagements. Because our review was based on selective tests, it would not necessarily disclose all weaknesses in the system of quality control or all instances of lack of compliance with it or with the membership requirements of the Section. As is customary in a peer review, we are issuing a letter under this date that sets forth comments relating to certain policies and procedures or compliance with them. These matters were not considered to be of sufficient significance to affect the opinion expressed in this report. Because there are inherent limitations in the effectiveness of any system of quality control, departures from the system may occur and not be detected. Also, projection of any evaluation of a system of quality control to future periods is subject to the risk that the system of quality control may become inadequate because of changes in conditions, or that the degree of compliance with the policies or procedures may deteriorate. In our opinion, the system of quality control for the accounting and auditing practice of Null - Lairson, P.C. in effect for the year ended December 31, 1998. has been designed to meet the requirements of the quality control standards for an accounting and auditing practice established by the AICPA, and was complied with during the year then ended to provide the firm with reasonable assurance of complying with professional standards. Also, in our opinion, the firm has complied with the membership requirements of the Section in all material respects. U Lisa L. O'Dell, CPA Team Captain CPn Associates International, Inc. Meadows Office Complex, 301 Route 17 Norih, Rutherford, NJ. 07070 Tel: 201-804.8686 Fax; 201.8U4-9222 E-mail: horneoffiec9cpaaLcom AX Nulllirs n CERTIFIDD PUBLIC ACCOUNTANTS PRO ES,Sit"=NALCORPO VIOLA October 1, 2001 Ms. Cynthia Alexander Director of Finance LaPorte Texas Dear Cynthia: Attached is our engagement letter for the year ended September 30, 2001. The letter covers all of the formal disclosures promulgated by both generally accepted and governmental auditing standards. The letter is intended to mirror our proposal document dated July 13, 2001 in terms of fee structure and scope of the engagement. An executed copy of this engagement letter should be forwarded to our office in order for our staff to begin year-end fieldwork. A copy should be maintained for your records. Please note this engagement letter excludes any reference to audit requirements relating to state funding. We are excited about the opportunity to serve the City and look forward to working with you and your staff. Sincerely, Null-Lairson, P.C. Christopher L. Breaux, CPA Principal — Audit Services Attachments 11 Greenway Plaza, Suite 1515 • llouston, TX 77046 • (713) 621-1515 • Fax: (71 3) 621-1.570 402 20" Street • Galveston, TX 77478 • (409) 762-8 380 • Fax: (409) 762-1749 MEMBERS: AMERICAN INSTITUTE OF CERTIFIED PUBLIC AC COliNTANTS,'ILKAS SOCLETY OF CERTIFIED PUBLIC ACCOUNTANTS, CPA ASSCIC:IATES INTERNATIONAL., INC. WITII ASS0,CIATED OFF I(.'FS.IN PRINCIPAL U.S. AND IN I ERNAFIONAI, CITIES 0 6 REQUEST FOR CITY COUNCIL AGE DA ITEM Agenda Date Requested: October 8, 2001 Requested By: Alex Osmond Department: Administration Report: Resolution: Ordinance: X Exhibits: Memo & Survey Exhibits: Proposed Rate Increase Exhibits: Appropriation Source of Funds: N/A Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES NO SUMMARY & RECOMMENDATION Attached is a memorandum and survey of area golf course fees prepared by Alex Osmond. The survey shows that rates at Bay Forest Golf Course are well below market price for our area competitors. The last rate adjustment was two years ago and only changed weekend fees. The last weekday price increase was in 1998 and Senior Green Fees have not changed since Bay Forest opened. The proposed increase is $2.00 across the board and a $100.00 increase for each category of Annual Fees. No increase is proposed for cart rental. This information will be reviewed in Workshop Session on September 10"' and scheduled for Council Action on September 24"'. The Ordinance as drafted would take effect on November 1, 2001. Action Required by Council: Consider approval of Ordinance establishing a new rate and fee structure for Bay Forest Golf Course to be effective November 1, 2001. Approved for City Council Agenda (314� T tA-t�, 10-3-01 Robert T. Herrera, City Manager Date * '0010 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: September 10, 2001 Requested By: Alex Osmond Department: Administration Report: Resolution: Ordinance: X Exhibits: Memo & Survey Exhibits: Proposed Rate Increase Exhibits: Appropriation Source of Funds: N/A Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES NO SUMMARY & RECOMMENDATION Attached is a memorandum and survey of area golf course fees prepared by Alex Osmond. The survey shows that rates at Bay Forest Golf Course are well below market price for our area competitors. The last rate adjustment was two years ago and only changed weekend fees. The last weekday price increase was in 1998 and Senior Green Fees have not changed since Bay Forest opened. The proposed increase is $2.00 for non-resident and a $100.00 increase for non-resident of Annual Fee. No increase is proposed for cart rental. This information will be reviewed in Workshop Session on September 10`h and scheduled for Council Action on September 24t". The Ordinance as drafted would take effect on October 1, 2001. Action Required by Council: Consider approval of Ordinance establishing a new rate and fee structure for Bay Forest Golf Course to be effective October 1, 2001. Approved for City Council Agenda Robert T. Herrera, City Manager Date ORDINANCE NO. 01 - 15-17 - L_ AN ORDINANCE AMENDING CHAPTER 50, ARTICLE II, "GOLF COURSE CHARGES, APPENDIX A - FEES" OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE; ESTABLISHING A NEW RATE AND FEE STRUCTURE; CONTAINING A REPEALING CLAUSE; CONTAINING SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The following portions of Section 50-31 and 50-32 (Appendix A — Fees) of the Code of Ordinances, are amended as follows: "(c) Green user fees (1) Weekday Fees a. Resident 13.00 b. Non -Resident 15.00 c. Twilight 9.50 (2) Weekend fees a. Resident 21.00 b. Non -Resident 24.00 c. Twilight 12.00 (3) Senior Fees (weekdays only excluding holidays before 11:00 a.m.) a. Resident Senior Citizens 7.50 b. Non -Resident Senior Citizens 9.50 (d) User fees for annual membership holders (1) Residents 1000.00 (2) Resident Senior Citizens 900.00 (3) Non -Residents 1,100.00" Section 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict only. Section 3. If any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of this Ordinance shall, for any reason, be held invalid, such invalidity shall not affect the remaining portions of this Ordinance, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase, or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase, or clause, or part thereof, may be declared invalid. Section 4. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place, and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required. Section 5. This Ordinance shall be in effect and in force on November 1, 2001. PASSED AND APPROVED this the 81' day of October 2001. CITY F LA PORTE, TEXA v N an Mal ne, Ma r Knox Askins, City Attorney T T: Martha Gillett, City Secretary • • ORDINANCE NO. 01 - AN ORDINANCE AMENDING CHAPTER 50, ARTICLE II, "GOLF COURSE CHARGES, APPENDIX A - FEES" OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE; ESTABLISHING A NEW RATE AND FEE STRUCTURE; CONTAINING A REPEALING CLAUSE; CONTAINING SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The following portions of Section 50-31 and 50-32 (Appendix A — Fees) of the Code of Ordinances, are amended as follows: "(c) Green user fees (4) Weekday Fees a. Resident 11.00 b. Non -Resident 15.00 c. Twilight 9.50 (5) Weekend fees a. Resident 19.00 b. Non -Resident 24.00 c. Twilight 12.00 (6) Senior Fees (weekdays only excluding holidays before 11:00 a.m.) a. Resident Senior Citizens 5.50 b. Non -Resident Senior Citizens 9.50 (d) User fees for annual membership holders (1) Residents 900.00 (2) Resident Senior Citizens 800.00 (3) Non -Residents 1,100.00" Section 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict only. Section 3. If any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of this Ordinance shall, for any reason, be held invalid, such invalidity shall not affect the remaining portions of this Ordinance, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase, or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase, or clause, or part thereof, may be declared invalid. Section 4. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place, and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required. Section 5. This Ordinance shall be in effect and in force on November 1, 2001. PASSED AND APPROVED this the 8"' day of October 2001. Norman Malone, Mayor Knox Askins, City Attorney eft*w Martha Gillett, City Secretary Memo Ta Bob Flan" Fim. Alen Ormond 5v CC: Jotvt ,loerns Data 09/13/01 Ra Bay Forest user foes. On the September 100 council meeting, we discussed user fees for the golf course. Staff recommended a $2.00 increase across the board. Council implied they didn't want to increase the resident fees. To help make a recommendation, we have retrieved the 1999-2000 actual rounds of residents and non-residents. We cannot separate the twilight rounds because they are the same fee. You will notice the resident vs. non-residents is actually 17%, not 10% as previously discussed. I told council 10% previously because of figures generated the last time I did a comparison. I have included data to support this. Before we make a final recommendation, I wanted you to review this information so we can help council come to a decision. Please advise me as to how to approach the agenda summary and recommendation for the September 20 meeting. Projected effect of a $2 green fee and $100 member inrease Resident vs. Non -Resident 99-00 Non -Res Fees 99-00 Res Fees 99-00 Res Meets 99-00 Sr. Res Meets 99-00 Non -Res Meets 26075 4605 11 4 44 X$2 X$2 X$100 X$100 X$100 52150 9210 1100 400 $4,400 Total Increase $67,260 Increase W/Out Res $56,550 i s GOLF COURSE Non -Res Wkdy Non -Res Wkend Res Wkdy Res Wkend Non -Res Sr Res Sr on -Res Twi Wkd Res Twl Wkdy Tw/ Mend Cart is BATTLEGROUND $22.00 $31.00 $17.00 $25.00 $18.00 $13.00 $11.00 $11.00 $17.00 $22.00 BEACON LAKES $17.00 $24.00 $16.00 CLEAR LAKE $20.00 $27.00 $11.85 $15.00 $20.00 $28.00 EAGLE POINT $25.00 $37.00 $14.00 $15.00 $20.00 $24.00 EVERGREEN POINT $23.00 $32.00 $15.00 $19.00 $24.00 $20.00 BAY FOREST $13.00 $22.00 $11.00 $19.00 $7.50 $5.50 $7.50 $7.50 $10.00 $20.00 Proposed $15.00 $24.00 $13.00 $21.00 $9.50 $7.50 $9.50 $9.50 $12.00 $20.00 Annual Fees Actual Proposed Senior Resident $800 $900 Resident $900 $1,000 Non -Resident $1,000 $1,100 40 CI-iMCUILL U"CE PROPERTYAMENITIES ❖ Fully Fenced ❖ Gated ❖ Lush Landscaping ❖ Vegetable & Garden Growing areas for Tenants ❖ Park areas with Benches ❖ Walking Path ❖ Shuffleboard Court ❖ Horseshoe Court ❖ Fountains ❖ Clubhouse — Including: o Designer Furnished Clubroom o Big Screen TV with Surround Sound o Dining RootWCard Room (available for parties) o Fully Equipped Kitchen o LibraryBusiness Center including: ■ Computer, Fax Machine & Copier o Activity Room HOME FEATURES ❖ Full -Size Kitchens including: o Frost -Free Refrigerator o Dishwasher o Oven/Range o Disposal o Spacious Cabinets o Pantries ❖ Full -Size Washer & Dryer in each unit ❖ Built-in Air Conditioning ❖ Ceiling fan in each bedroom ❖ French Door opens to private covered patio •A Mini Blinds ❖ Large walk-in closets ❖ Extra storage closet •'• Nine -Foot Ceilings •'• Designer Decor ❖ Separate Dining Area with Bay Window ❖ Covered Front Porch ❖ Light and bright — lots of windows CI- MCUILL PLACE Opening Rents THE LEXINCTCN One Bedroom / One Bath 683SF.* 733 S.F. * including storage and covered patios $ 487.00 50% Income Qualified 18 of the Lexington plan are available THE CAAUVIUCE Two Bedroom / One Bath 792 S.F. * 862 S.F. * including storage and covered patios $ 581.00 50% Income Qualified 18 of the Cambridge plan are available THE DAUTMCUTH Two Bedroom / Two Bath 903S.F.* 973 S.F.* including storage and covered patios 25 Units are available at 60% Income Qualified $ 713.00 11 Units are available at Market Rate $ 799.00 *NOTE. All sizes are approximate awaiting final plans. OPE6M SlRaT T Hi (�) 8 EED 106 - /71, s t WLL=�L-j F— J' I 155.00' 10DaftlBACK 24�IoAmz ImIpmr-T 7 r g7-11i a, c4x"mt2 pw ik A — vuq%m ote. ca,m Pow-caam 104 NZ Yi :waa�. Iu - - — BROACYW( 6.22 AORZ-5 9 11.6 rW;U/A (16) FOUR-PLF-X BUILDINGS (12 OU) (1) 6 L 1, 6 - kA r-, F, (lq) PARKING SPACES (4) ACCESSIBLE PARKING SPACES 69 ax--5T Ptmxm, c.,pt,cen (1) ACCE55113LE GLE5T PARKING 5fACr: CHI.] RCH ILL PL.ACF SENIOR APARTMENTS ARCHITECTURAL SITE PLAN ED1 ARCHITECTURE, INC. CHAPARRAL GROUP, INC. 3731 Briarpark Dr, Suite 300 LAPORTE, TX H- ustoii,IX 77042-5296 September 2L, 2001 iCnc: (713) 789-0395 1"= 80' wwwlDlarchitecturexom Architecture, Inc. TEXAS •- CALIFORNIA- �M-W YORK- ANGOLA Clmurch`< ]' Place EUI ARCHITECTURE,'NC. 3731 Friarpark Dr, Suite 300 Houston, TX 77042-5296 Phore: (713) 789-0395 www.F-DIa-chitecture.com TEX.4; • CALTFORNV, "NEW YORY.-ARLKANSAS •ANGOLA FRONT ELEVATION CLUMOUSE COPYRIGHT @ EDI ARCHITECRUPT, INC. 2000-2001 ALL RIGHTS RESERV Chapwn! Gro,!p 01086 SEPT. 25, 2001 3/32" = V-0" • 0 FOR!�,H DINING/ II IT. IT-&' x 164" HALL OROLA AT i ROOF HALL dAN. i� on� ji ACTIVITY 15'-0" x 23'-4' I STORAGE • 1 I!. HALL > MENS .11 MECHANICAL MANAGERS OFFIGE FOYER . L!3Rf:RY/ COMP TER A/G A/G i i! c o PORTE GOGHERE ARLi i = 2551 Sf (THI5 l YLUDE5 THE ?.RI(,K VENEER / • MECHAH1,AL ROOM) Churchi Place CT UBHOUSE FLOOR PLC__' EDI l CH TECTURE, IN I Chaparral 01086 Gro! :,- 3731 _iriarpark Dr, Suite 300 fft Ho_=tor., iY77042-5296SEPT. 25, 2oot -713 789-0395 ==� 3/32"w%v�..� _'Tarchitecture.com Achc COPYRIGHT © EDI ARCHITECTURE, !NC. 2000-2001 TEXAS" CA? IM-.P '.? • `JEW YOP C •ARCANSAS •ANGOLA ALL RIGHTS RESERVED. UNIT - 1A RIGHT ELEVA'-FION UNIT - 2A. BUILDING TYPE 3 Churchill Place EDIA--U-1HITECTURE, T-N C. 373 - Briarpark Dr, Suite 30",. Mauston, TX 77042-5296 (713) 789-0395 -,v-.-,!-,v.EDIarchitectiire.corri TUAS-CALM "MA -NTW YORY -ARKANSA"'. -/ ':COLA --aparral Group '086 -Pptember 25, 2001 `8. = V-0. "chit two. MQ q10ts Rosorwd 0 0 ■ M. BEDROOM r- x 10' GL (75 urch 1I Place EDI ARCI-IITEC=, INC. 3731 Briaroark Dr, Suite 300 Houston, TX 77042-5296 Phone: (713) 789-0395 www.EDIarchitecture.com TEXAI _ ^_.A' TFORNIA"NEW YOPK •ARKANSAS -ANGOLA PORGH ,ONc. F'_R. LI\ ` G 14'-2" 14'-8" C::=:� c5w� 24' °' �� 00 FIFANT GAB:". _." I� D'NIN �J HOT WATER J HEATER A >O IE 0 THE F .EXPNOTON Unit Plan - 1 A 1683 sO Chaparral Group 01086 September 25, 2001 3116" - 1'-0" Cxri+t g).,p— I— AJI;ghIs �a , m" A!I Rpnlf Raxmsd Is LJ 10'-0" x 10' i SING Imo'- N 12'-10" FT'� 'Lnurchl£, Place EDI ARCHITECTURE, 3731 Briarpark Dr, Suite'_'`': Houston, TX 77042-529: Phone: (713) 789-0395 www.EDIarchitecture. cos. Architecture, Lc. ;TE;G1S"CAL.rOP.MA-'�TEWYOP.K-A YA`t' 30LA IR 15 F BATH i i- P I, U T I L. ii 1 00" MEN M. BEL)KOOM Lji W-8" x 10'-10" FORGH GONG. FLR NO THE C-A19 BRIDGE Unit Pan - 2B (792 sO Chaparral Group 01086 September 25, 2001 3116" — 1'-0" C.VM'I tc©n- f— ED' I�chllte l:mq, I — Ali Right. R-1.d Church' Place EDI ARCHITECTURE, INC. 3731 Briarpark Dr, Suite 300 ' Houston, TX 77042-5296 Phone: (713) 789-0395 www.EDIarchitecture.com gr ctw TEYAS• CALIFORNIA -NEW YORK•ARKANSAS•ANGOLA THE DARTMOUTH Unit Flan - 2A (903 sQ Chaparral Group 01086 September 25, 2001 3116" = V-O" Copyrlgnt©upon 1s M Rignls ght�R.ur<. Inc A4 RMerKE E 0