HomeMy WebLinkAbout2002-01-14 Regular MeetingMINUTES OF THE REGULAR MEETING
OF LA PORTE CITY COUNCIL
JANUARY 14, 2002
1. CALL TO ORDER
The meeting was called to order by Mayor Norman Malone at 6:00 p.m.
Members of City Council Present: Councilpersons Guy Sutherland, Chuck Engelken,
Howard Ebow, Alton Porter, James Warren, Charlie Young, Jerry Clarke, and Norman
Malone.
Members of Council Absent: Peter Griffiths
Members of City Executive Staff and City Employees Present: City Manager Robert T.
Herrera, City Attorney Knox Askins, Assistant City Manager John Joerns, City Secretary
Martha Gillett, Assistant City Secretary Sharon Harris, City Manager's Administrative
Assistant Crystal Scott, Director of Finance Cynthia Alexander, Assistant Director of
Finance Mike Dolby, Director of Parks and Recreation Stephen Barr, Director of Public
Works Steve Gillett, Director of Planning Doug Kneupper, Police Chief Richard Reff,
Masood Malik, Human Resources Manager Lorie Doughty, Senior Services Program
Coordinator Debra Dunham, Paramedic Supervisor Ray Nolen, EMS Chief Chris Osten,
and other employees.
Others Present: Jeff Litchfield, Deotis Gay, Guy Rankin, Nazar Momin, Bob Capen, Ed
Matuszak, Betty Waters, Charles Underwood, Sue Gail Rooken, Don Gore, Betty
Stoumbaugh, Barbara Suber, Greg Josey, James Suber, Dave Turnquist, Bill Rynearson,
Jason Shurtleff, Henry Arnold, Pastor Karen Wilhelm, Diane Archer, Angel Hulett,
Clarence Morgan, Peg Ryan, Paul Ryan, Phil Baxley, Marie Meehan, Don Belgan, Art
Kelly, Beth Cone, Dean and Kay Snider, Nick Barrera, LeClarie Ebow, Morelon Plazu,
Adam Moore, Bill and Kay Scott, and a number of citizens.
2. Reverend Wayne Spears of Fairmont Park Baptist Church delivered the invocation.
3. Council considered approving the minutes of the Regular Meeting on December 10,
2001.
Motion was made by Councilperson Clarke to approve the minutes of the Regular
Meeting on December 10, 2001 as presented. Second by Councilperson Warren. The
motion carried.
Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone.
Nays: None
Abstain: None
4. PRESENTATIONS/PROCLAMATIONS
Ms. O'Neil did not attend the City Council Meeting, but her retirement was
acknowledged.
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City Council Minutes 1-14-02 — Page 2
Director of Parks and Recreation Stephen Barr and Special Services Superintendent
Karen Beerman recognized Debra Dunham as the Employee of the Quarter for the 3`d
Quarter of 2001.
Mayor Norman Malone recognized Emergency Medical Services Chief Chris Osten, and
Chris Osten recognized the Emergency Medical Services staff for receiving the 2001
Public Provider of the Year Award.
City Manager Robert Herrera recognized and presented Director of Finance Cynthia
Alexander and the Assistant Director of Finance Michael Dolby with the Department of
Achievement for Excellence in Financial Reporting certificate.
5. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND
TAXPAYERS WISHING TO ADDRESS CITY COUNCIL
Barbara Suber of 3902 Bonita, La Porte, Texas, spoke against the Bayport Expansion,
dedicated her remaining time to the video on the expansion.
Clarence Morgan of 10415 N. Avenue H, La Porte, Texas, dedicated his 5 minutes to the
video on the expansion.
Greg Josey of 2202 Lomax School Road, LaPorte, Texas, dedicated his 5 minutes to the
video on the expansion.
Kay Scott of 1802 Lomax School Road, La Porte, Texas, spoke against the Bayport
Expansion, dedicated her remaining time to the video on the expansion.
Bill Scott of 1802 Lomax School Road, La Porte, Texas, spoke in opposition of the
Bayport Expansion.
Don Gore of 10223 Belfast, LaPorte, Texas, had questions on Proposition 3 and
provided Council with a handout.
Paul Larson of 406 N. 4`h Street, La Porte, Texas, provided Council with a handout.
Mr. Larson spoke on the closing of alleys and streets (see handout for details). He is
opposed to a proposed truck stop in Barbours Cut area.
Art Kelly of 215 Hazel, La Porte, Texas, is opposed to the Bayport Expansion.
Magda Rodriquez, Ashley Smith and Jill Guerra thanked the City for the High School
Internship program.
6. Ed Matuszak thanked Council for the opportunity to serve on the Redistricting
Committee. Knox Askins provided the overview for the Committee. Sidney Grant
introduced the Committee. Councilperson Jerry Clarke expressed that he would like
some changes made. A Public Hearing, regarding the Redistricting Plan, will be in
February 2002.
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City Council Minutes 1-14-02 — Page 3
7. Council considered approving an ordinance authorizing the City Manager to execute a
contract with Gulf States Coatings, Inc. in the amount of $50,600, with a contingency of
$5,060.
Director of Public Works Steve Gillett presented summary and recommendation and
answered Council's questions.
City Attorney read: ORDINANCE 2002-2533 — AN ORDINANCE APPROVING AND
AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND GULF
STATES COATINGS, INC., FOR IMPROVEMENTS TO THE BAYSHORE
ELEVATED WATER STORAGE TANK; APPROPRIATING $50,600.00 PLUS A
CONTINGENCY OF $5,060.00, TO FUND SAID CONTRACT; MAKING VARIOUS
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE
DATE HEREOF.
Motion was made by Councilperson Sutherland to approve Ordinance 2002-2533 as
presented by Mr. Gillett. Second by Councilperson Young. The motion carried.
Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone.
Nays: None
Abstain: None
8. Council considered approval of an ordinance to vacate, abandon and close the alleys in
Blocks 328 & 329, Town of La Porte and the North 2nd Street Right -of -Way between
Blocks 328 & 329. Said ordinance to also authorize execution of a Street & Alley
Closing Agreement with the applicant.
Director of Planning Doug Kneupper presented summary and recommendation and
answered Council's questions.
City Attorney read: ORDINANCE 2002-2534 — AN ORDINANCE VACATING,
ABANDONING AND CLOSING THE ALLEYS IN BLOCKS 328 AND 329, TOWN
OF LA PORTE, HARRIS COUNTY, TEXAS, AND A PORTION OF THE RIGHT-OF-
WAY OF NORTH 2ND STREET, TOWN OF LA PORTE, HARRIS COUNTY, TEXAS;
FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING
AN EFFECTIVE DATE HEREOF.
Motion was made by Councilperson Warren to approve Ordinance 2002-2534 as
presented by Mr. Kneupper. Second by Councilperson Ebow. The motion carried.
Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Clarke, and Malone.
Nays: Young
Abstain: None
9. Council considered authorizing the City Manager to enter into a contract with Texas
Southwest Aquatics, Inc. for construction of San Jacinto Pool and Bathhouse
Renovations.
City Council Minutes 1-14-02 — Page 4
Director of Parks and Recreation Stephen Barr presented summary and recommendation
and answered Council's questions.
City Attorney read: ORDINANCE 2002-2535 — AN ORDINANCE APPROVING AND
AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTE AND
TEXAS SOUTHWEST AQUATICS, INC. TO PROVIDE CONTRACTOR SERVICES
FOR THE CONSTRUCTION OF SAN JACINTO POOL AND BATHHOUSE
RENOVATIONS; APPROPRIATING $477,457.00 TO FUND SAID AGREEMENT;
MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEEITNGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilperson Ebow to approve Ordinance 2002-2535 as presented
by Mr. Barr. Second by Councilperson Engelken. The motion carried.
Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone.
Nays: None
Abstain: None
10. Council considered approving or other action authorizing a Special Called City Council
Meeting to be held on February 5, 2002 to canvas the Bond Election.
City Manager Robert Herrera presented summary and recommendation and answered
Council's questions.
Motion was made by Councilperson Clarke to approve a Special Called City Council
Meetingas s requested by Mr. Herrera. Second by Councilperson Engelken. The motion
carried.
Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone.
Nays: None
Abstain: None
11. Council considered instructing the Director of Finance to amend the various operating
budgets for outstanding purchase orders.
Director of Finance Cynthia Alexander presented summary and recommendation and
answered Council's questions.
Motion was made by Councilperson Ebow to approve amending the various operating
budgetspresented by Mrs. Alexander. Second by Councilperson Engelken. The
motion carried.
Ayes: Sutherland, Engelken, Ebow, Porter, Warren, Young, Clarke, and Malone.
Nays: None
Abstain: None
City Council Minutes 1-14-02 — Page 5
12. Administrative Reports
Assistant City Manager John Joerns reminded Council of the following events:
Chamber of Commerce Installation Banquet on Thursday, January 17, 2002 at 6:30 p.m.;
Special Called Workshop Meeting on Monday, January 21, 2002; and February City
Council Meeting dates (February 11 and 25, 2002).
13. Council Comments
Councilpersons Sutherland, Engleken, Ebow, Porter, Warren, Young, Clark and Mayor
Malone brought items to Council's attention.
14. EXECUTIVE SESSION — PURSUANT TO PROVISION OF THE OPEN
MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, AND 551.084, TEXAS
GOVERNMENT CODE, - (CONSULTATION WITH ATTORNEY,
DELIBERATION REGARDING REAL PROPERTY, DELIBERATION
REGARDING PROSPECTIVE GIFT OR DONATION, PERSONNEL MATTERS,
CONFERENCE WITH EMPLOYEES DELIBERATION REGARDING
SECURITY DEVICES, OR EXCLUDING A WITNESS DURING
EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION)
15. Considerations and possible action on items considered in Executive Session
Due to no Executive Session, there was no action taken.
16. ADJOURNMENT
There being no further business to come before Council, the Regular Meeting was duly
adjourned at 7:50 p.m.
Respectfully submitted,
Mart a Gillett
City Secretary
Passed and approved on this 28th day of January 2002.
,j
,�;;XyX,
Norman Malone, Mayor-
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BACK UP TO BE PROVIDED AT MEETING
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: January 14 2002.
Requested By: S. Gillett ln&-s --- !
Department: Public Works
Report: Resolution: Ordinance: XX
Exhibits: Ordinance
Exhibits: Engineer's Recommendation
Exhibits:
Appropriation
Source of Funds: Utility CIP
Account Number: 003-9890-864-1100
Amount Budgeted: %75,000
Amount Requested: $55,660
Budgeted Item: YES
SUMMARY & RECOMMENDATION
Tank inspections performed by Dunham Engineering recommended recoating of the elevated water storage tank in
the former Bayshore MUD. This tank was last coated in 1991. The paint system has performed well, and the
Engineer recommends recoating before the paint system begins to fail.
Dunham Engineering has designed the proposed improvements, and sealed bids were received on December 17,
2001 from four (4) contractors. Low bid was submitted by Gulf States Coatings, Inc. of La Porte in the amount of
$50,600. A total of 75,000 was budgeted for this Project.
As illustrated by the attached bid tabulation, the bids ranged from a high of $96,772 to the low bid. Low bidder was
checked by the Engineer for past work experience, safety experience and references. Gulf States Coatings, Inc. has
successfully completed projects for the Engineer, and is recommended by the Engineer for bid award.
A total of $69,000 is available in the Project budget for construction. It is recommended that the contract be
awarded to Gulf States Coatings, Inc. in the amount of $50,600. A contingency of $5,060 is also recommended.
Action Required by Council: Approve an ordinance authorizing the City Manager to execute a contract
with Gulf States Coatings, Inc. in the amount of $50,600, with a contingency of $5,060.
Approved for City Council Agenda
Robert T. Herrera, City Manager Date
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ORDINANCE NO. 2002-Z533
AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY
OF LA PORTE AND GULF STATES COATINGS, INC., FOR IMPROVEMENTS TO THE
BAYSHORE ELEVATED WATER STORAGE TANK] APPROPRIATING $50,600.00 PLUS
A CONTINGENCY OF $5,060.00, TO FUND SAID CONTRACTy MAKING VARIOUS
FINDINGS AND PROVISIONS RELATING TO THE SUBJECTI FINDING COMPLIANCE
WITH THE OPEN MEETINGS LAW1 PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes
the contract, agreement, or other undertaking described in the
i
title of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this
reference. The City Manager is hereby authorized to execute such
document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all
such signatures and to affix the seal of the City to all such
documents. City Council appropriates the sum of $50,600.00 plus a
contingency of $5,060.00, from Fund 3 to fund said contract.
Section 2. The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 14th day of January, 2002.
ATTEST:
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Mar ha A. Gillett
City Secretary
APPROVED:
Knox W. Askins
City Attorney
CITY OF LA PORTE
By:
N rman L. lone
Mayor
2
DUNHAM ETOINEERING
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Water Tank Consultants
13141 Hill Rd. • College Station, TX 77845 • (979) 690-6555 • Mobile (979) 820-1648 • FAX (979) 690-7034
www.DunhamEngineering.com
City of LaPorte, Texas
Humphreville Rd. Elevated Water Tank Rehabilitation Project
Bid Tabulation Sheet.
Bids opened December 17, 2001 @ 2:00 p.m. City Office
Contractor Base Bid
Angelos Painting $
D&W Contractors $ ,;5l 6 f +
DMS Painting $
Gulf States Coatings $ S-0I � 00,
McCrea Water Tank $
N.G. Painting $
Don L. Owen $
Utility Service Co. $ 5-31
�1 !; ' 1,7
Water Tank Service $
Jimmy D. Dunham, P.E.
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: January 14 2002
Requested By: Dou Kneupper
Department: Planning
Report: Resolution: Ordinance: X
Exhibits:
1. Ordinance with Exhibit "A"
2. Street & Alley Closing Agreement
3. Memorandum from Councilman Warren to City Manager
Appropriation
Source of Funds:
N/A
Account Number:
N/A
Amount Budgeted:
N/A
Amount Requested:
Budgeted Item: _YES ENO
SUMMARY & RECOMMENDATION
Ameen Narsi of Narsi, Inc. has requested that Council reconsider his original application to vacate, abandon and close
the alleys in Blocks 328 & 329, Town of La Porte and the North 2nd Street Right -of -Way between the Blocks 328 &
329. The purpose of this request is to consolidate the lots and blocks of the subject properties to create a contiguous
5.4-acre tract. At it's August 13, 2001 meeting, Council considered this request and voted to deny. Subsequently, the
applicant has met requirements for reconsideration of this item by Council.
In reviewing the closing request, Staff has determined that an inactive 8" sanitary sewer line exists within the alley of
Block 329 and an active 8" sanitary sewer line exists within the alley of Block 328. Additionally, drainage facilities
exist within the North 2°d Street Right -of -Way (see Exhibit "A"). In order to address these issues, Staff has determined
that the 8" line in the alley of Block 329 should be abandoned in place, a drainage easement should be retained within
the North 2nd Street Right -of -Way to facilitate existing drainage facilities, and the active 8" waterline in the alley of
Block 328 should be relocated to a dedicated easement on the applicant's property. All franchised utility companies
have received notification of the closing application and have responded to the applicant's request. Reliant Energy,
Southwestern Bell and Time Warner Communications have each provided letters of no objection to the closing. Mr.
Narsi has entered into a Street & Alley Closing Agreement which requires submission of a subdivision plat, relocation
of the active 8" sanitary sewer line, and restoration of vegetation within the North "E" Street Right -of -Way.
In accordance with Ordinance No. 98-2225, Staff has arranged for an independent appraisal to be conducted for the
rights -of -way in question. As a result, the fair market value of the property has been assessed at $0.74 per square foot.
The City has received compensation from the applicant for 36,800 square feet of public right-of-way in the amount of
$20,424 (75% of fair market value per City ordinance). Mr. Narsi has also submitted payment in the amount of $4,610
for the restoration of the North "E" Street Right -of -Way.
Recommendation:
Staff recommends closing, vacating, and abandoning the alleys in Blocks 328 & 329, Town of La Porte and the North
2°d Street Right -of -Way between Blocks 328 & 329. Staff also recommends abandoning an existing 8" sanitary sewer
line in the alley of Block 329, retaining a 60' wide drainage easement within the North 2nd Street Right -of -Way and
execution of a Street & Alley Closing Agreement between Ameen Narsi and the City.
Action Required by Council:
Consider approval of an ordinance to vacate, abandon and close the alleys in Blocks 328 & 329, Town of La Porte and
the North 2 Street Right -of -Way between Blocks 328 & 329. Said ordinance to also authorize execution of a Street &
Alley Closing Agreement with the applicant.
Approved for City Council Agenda
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obert T. Herrera, City Manager Date
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EXHIBIT NO. 1
Ordinance with Exhibit "A"
ORDINANCE NO. 2002-2 534
AN ORDINANCE VACATING, ABANDONING AND CLOSING THE ALLEYS IN BLOCKS
328 AND 329, TOWN OF LA PORTE, HARRIS COUNTY, TEXAS, AND A PORTION
OF THE RIGHT-OF-WAY OF NORTH 2ND STREET, TOWN OF LA PORTE, HARRIS
COUNTY, TEXAS; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
• WHEREAS, the City Council of the City of La Porte has been
requested by record owner of all of the property abutting the
hereinafter described alleys in Blocks 328 and 329, Town of La
Porte, Harris County, Texas, and a portion of the right-of-way of
North 2nd Street, Town of LaPorte, Harris County, Texas, to
vacate, abandon, and permanently close the alleys in Blocks 328 and
329, Town of 'La Porte, Harris County, Texas, and a portion of the
right-of-way of North 2nd Street, Town of La Porte, Harris County,
Texas; and
WHEREAS, the City Council of the City of La Porte has
determined and does hereby find, determine and declare that the
hereinafter described alleys in Blocks 328 and 329, Town of La
Porte, Harris County, Texas, and a portion of the right-of-way of
North 2nd Street, Town -of La Porte, Harris County, Texas, are not
suitable, needed, or beneficial to the public as a public road,
street and alley, and the closing of the hereinafter described the
alleys in Blocks 328 and 329, Town of La Porte, Harris County,
Texas, and a portion of the right-of-way of North 2nd Street, Town
of La Porte, Harris County, Texas, is for the protection of the
public and for the public interest and benefit, and that the
hereinafter described alleys in Blocks 328 and 329, Town of La
Porte, Harris County, Texas, and a portion of the right-of-way of
North 2nd Street, Town of La Porte, Harris County, Texas, should be
vacated, abandoned, and permanently closed.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. Under and by virtue of the power granted to the
City of La Porte under its Home Rule Charter and Chapter 253,
Section 253.001, Texas Local Government Code, the hereinafter
described alleys in Blocks 328 and 329, Town of La Porte, Harris
County, Texas, and a portion of the right-of-way of North 2nd
Street, Town of La Porte, Harris County, Texas, all as shown on the
plat attached hereto as Exhibit "A", incorporated by reference
herein and made a part hereof for all purposes, are hereby
permanently vacated, abandoned and closed by the City of La Porte,
to -wit:
TRACT ONE:
Being all of the alleys in Blocks Three Hundred Twenty-
eight (328) and Three Hundred Twenty-nine (329), Town of
La Porte, Harris County, Texas;
TRACT TWO:
That portion of the right-of-way of North 2nd Street
lying and being situated between Blocks Three Hundred
Twenty-eight (328) and Three Hundred Twenty-nine (329),
Town of La Porte, Harris County, Texas, and between the
north right-of-way of North "E" Street, and the south
right-of-way of West Barbours Cut Boulevard, SAVE AND
EXCEPT a sixty foot (601) wide drainage easement on said
Tract Two.
Section 2. The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
K
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by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
Section 3. This Ordinance shall be effective upon full
and complete execution of the terms of a Street and Alley
Closing Agreement executed between the City of La Porte and the
Owner of Blocks 328 and 329, Town of La Porte, Harris County,
Texas. In the event all terms of said agreement are not
fulfilled within ninety (90) calendar days from the date of
passage and approval, this ordinance shall be deemed null and
void.
PASSED AND APPROVED, this 14th day of January, 2002.
ATTEST:
J.
Mar ha A. Gillett
City Secretary
AP�VE D :
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Knox W. Askins
City Attorney
CIT OF LA PO TE
B y :
rman L.-Mal e
Mayor
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EXIST. 8" SAN. - SWR.
(TO BE RELOCATED)
PUS.
NORTH "E" STREET
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EXIST. DRAINAGE DITCH.
(RETAIN 60' WIDE
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DRAINAGE
EASEMENT)
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PROPOSED CLOSING
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EASEMENT TO BE RETAINED BY CITY
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PROP. 8" SAN. SWR.
(RELOCATED)
EXHIBIT "A"
TO STREET AND ALLEY CLOSING
ORD. #
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EXHIBIT NO.2
Street & Alley Closing Agreement
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STREET & ALLEY CLOSING AGREEMENT
THE STATE OF TEXAS:
COUNTY OF HARRIS:
This agreement, made this — day of j-� .. , 2002, by and between the City of La Porte,
herein called "City", acting herein through its City Manager and Ameen Narsi, an individual, of La Porte, Harris County,
Texas, hereinafter called "Owner".
WITNESSETH
1. All references to "Alley Closing" hereunder shall, for the purposes of this agreement, refer to vacating, abandoning and
closing of the alleys in Block 328 and 329, and the North 2nd Street Right -of -Way between Blocks 328 & 329, Town of
LaPorte, Harris County, Texas.
(Re: CLP File No. SAC-2000-03 & CLP Ordinance No.��
2. Owner is the owner of certain property in the City of La Porte, Harris County, Texas, identified as Blocks 328 & 329,
Town of La Porte, Harris County, Texas.
3. Owner has petitioned City to vacate, abandon and close the alleys of Blocks 328 & 329 and the North 2nd Street Right -
of -Way between Blocks 328 & 329, Town of La Porte, Harris County, Texas.
4. As a condition of passage and approval of an ordinance vacating, abandoning and closing of said alley, Owner shall be
responsible for the following:
Owner shall submit plat of proposed subdivision of Owner's property for approval by City. Said subdivision
plat shall include dedication of a ten foot (10') wide sanitary sewer easement, as shown on the attached
Exhibit "A', to facilitate the relocation of an existing eight -inch (8") sanitary sewer line from the alley of
Block 328, Town of LaPorte.
Owner shall be fully responsible for relocation of said eight -inch (8") sanitary sewer main from alley in Block
328, Town of La Porte to the aforementioned ten -foot (10') wide sanitary sewer easement to be dedicated by
Owner's subdivision plat. This shall include the preparation and submittal of engineered drawings,
construction of new 8" sanitary sewer line, and acceptance of relocated 8" sanitary sewer line by City.
As a result of unauthorized clearing conducted by Owner within the North "E" Street Right -of -Way, Owner
has compensated City $4,610 to plant trees.
5. City will inspect and approve all work performed under the terms of this agreement for compliance to City standards.
6. Owner shall have ninety (90) calendar days from the date of passage and approval of an ordinance closing the
aforementioned rights -of -way to fulfill all terms of this agreement.
IN WITNESS WHEREOF, the Parties to these presents have executed this agreement in several counterparts, each of
which shall be deemed an original, in the year and day first mentioned above.
(Seal)
ATTEST:
AWBY: dJ
(City Secretary of La Porte)
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MANHOOD H. DAI�ANI($mil) = Notary Public, State dF
.g My Commission E es November 13, 24
BY: AZu, -,rA )14AA,4 vt
(Witness or Secretary of Corporation)
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BY:
Ameen N"
(fin')
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WEST BARBOUR'S CUT BLVD.
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PROPOSED CLOSING
NEW BASEMENT DED
AREA SUBJECT TO
EXIST. 8" SAN. SWR.
(TO BE RELOCATED)
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PROP. 8" SAN. SWR.
(RELOCATED)
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EXHIBIT "A"
TO STREET/ALLEY CLOSING AGREEMENT
2000-03
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EXHIBIT NO.3
Memorandum from Councilman Warren
To City Manager
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TO: City Manager
FROM: Councilman James A. Warren
SUBJECT: Addition to Agenda
20 December 2001
DM26=
ASST. CITY MANAGER i
Request an item that was recently disapproved.by City Council be placed backed on the
agenda. This item concerned an alley closing in District 4. This item was rejected
because it did not meet zoning requirements. The owner/developer has meet with the
community and assured them, they will get with the city and follow all zoning
requirements. The developer will get with the Planning Section and make all the
necessary preparations before council meeting. The necessary signatures are listed below
for this action to happen.
Sincerely
6'1;-� &?, W t4A-�
JAMES A. WARREN
District 4 Councilmember
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: January V
Requested By: Stephen Barr
Department: Parks & Recr
Report: Resolution:_Ordinance:_X_
Exhibits: Memorandum from John Joerns
Exhibits: Cost Estimate by Project Engineer
Appropriation
u cr a of Funds: G.O. Bond Funds
Account Number: GEN 833
Amount Budgeted: $450,000
Amount Requested
Budgeted Item:
n/a
YES X NO
SUMMARY & RECOMMENDATION
Because the projected cost estimate for the San Jacinto Pool and Bathhouse Renovations project was
greater than $300,000, the City by Ordinance 1476-B, pre -qualified contractors for this project. The City
pre -qualified three (3) swimming pool contractors; Monarch Pools, Inc., Watts Pool, Inc., and Texas
Southwest Aquatics, Inc. At the bid opening on January 8, 2002, single bid was received for the project,
from Texas Southwest Aquatics, Inc. The two contractors that did not submit bids indicated that they
were only interested in the pool portion of the project, and chose not to bid as General Contractors. As
low bidder meeting specifications for the project, Texas Southwest Aquatics, Inc. submitted a bid in the
amount of $454,721.00.. After review by staff and the Project Engineer Mr. Terry Brannon, staff
recommends acceptance of the bid submitted by Texas Southwest Aquatics, Inc. of $454,721. After
engineering and miscellaneous costs, the available amount for construction in Fund 41 is $416,000 for
this project. Accumulated interest and funds are available in the General Obligation Contingency Fund to
make up the difference in the amount budgeted and the bid, thereby obtaining a better overall product for
this needed facility improvement. In addition, funds are available in the General Obligation Contingency
Account for a 5% contingency for the project in the amount of $22,736. Texas Southwest Aquatics, Inc.
has stipulated in their bid proposal that they will complete the project as specified within 150 days of
contract execution.
Staff Recommendation:
Staff recommends that the bid submitted by Texas Southwest Aquatics, Inc. in the amount of
$454,721, be accepted for this project.
Action Required by Council:
Authorize the City Manager to enter into a contract with Texas Southwest Aquatics, Inc. for
construction of San Jacinto Pool and Bathhouse Renovations.
Availability of Funds:
General Fund Water/Wastewater
XX Capital Improvement General Revenue Sharing
N/A
Account Number: 041-9892-833-1100 Funds Available: XX YES _ NO
Account Number: 041-9892-700-9150 Funds Available: XX YES —NO
NO
Approved fr it cil A enda
Robe . He a, City Manager Date
0 0
ORDINANCE NO. 2002-
AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT
BETWEEN THE CITY OF LA PORTE AND TEXAS SOUTHWEST
AQUATICS, INC. TO PROVIDE CONTRACTOR SERVICES FOR THE
CONSTRUCTION OF SAN JACINTO POOL AND BATHHOUSE
RENOVATIONS; APPROPRIATING $477,457.00 TO FUND SAID
AGREEMENT; MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE
HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA
PORTE:
Section 1. The City. Council hereby approves and authorizes the
contract, agreement, or other undertaking described in the title of this
ordinance, in substantially the form as shown in the document which is
attached hereto and incorporated herein by this reference. The City
Manager is hereby authorized to execute such document and all related
documents on behalf of the City of La Porte. The City Secretary is hereby
authorized to attest to all such signatures and to affix the seal of the City
to all such documents.' The City Council appropriates the sum not to
exceed $477,457.00 for contractor services for the construction of San
Jacinto Pool and Bathhouse Renovations, from 1999 General Obligation
Bond Fund 041 and General Obligation Contingency Fund 041 to fund
said Agreement.
Section 2. The City Council officially finds, determines, recites,
and declares that a sufficient written notice of the date, hour, place and
subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required
ORDINANCE NO. 2002- , 163�
by law preceding this meeting, as required by the Open Meetings Law,
Chapter 551, Texas Government Code; and that this meeting has been
open to the public as required by law at all times during which this
ordinance and the subject matter thereof has been discussed, considered
and formally acted upon. The City Council further ratifies, approves and
confirms such written notice and the contents and posting thereof.
Section 3. This Ordinance shall be effective from and after its
passage and approval, and it is so ordered.
PASSED AND APPROVED, this 14th day of January, 2002.
zr4lm'an
OF LA PORTE
By:
, 1— 44
L. M lone ,,
Mayor
ATTEST: /
A'ILtr
Aarha Gillett
City Secretary
APP ED:
Knox W . Askins,
City Attorney
• CITY OF LA PORTE r
December 12, 2001
TO: Mayor and City Council
Robert T. Herrera, City M
FROM: John Joerns, Assistant City
SUBJECT: Pre -qualification Concerns
San Jacinto Pool Project
- -_.,.
1.
PARf4S & RE I ATi0 d D E P T
Mr. Barr and Mr. Kneupper have recently updated me on concerns regarding the
pre -qualification of contractors (required by City Ordinance for projects > $300,000) for
the San Jacinto Swimming Pool. There are two parts to the pre -qualification process,
financial and experience.
Background
• On October 7, 2001, pre -qualifications packets were mailed to 21 contractors in Texas
with previous pool experience.
• Follow up phone calls were made to these contractors.
• A common response from several firms was the reluctance to provide financial statements.
• _ The deadline for response was October 22"d
• Two (incomplete) responses were received by the October 22"d deadline.
Follow Up Efforts
• Staff contacted four additional contractors and forwarded packets to them.
• Staff contacted and received information from the two contractors to complete their packets.
Currently
• We have received and approved (from financial aspects) two contractors.
• The Engineer has not approved the work experience of these two contractors, he is currently
doing so.
Staff had not yet advertised for bids because of the delays and lack of pre -qualified contractors.
After reviewing the situation with Stephen Barr and Doug Kneupper, I have asked them to proceed
accordingly:
• Advertise for bids as soon as possible.
• Call the two pre -qualified bidders and insure they have enough time to prepare a bid by
approximately January 9'h, 2002.
• Schedule bid opening for approximately January 9�'.
• Meanwhile, try to secure additional pre -qualified bidders (verify with Knox Askins that
council can waive requested 30 day submittal before bid opening).
• Open bids and present to Council at the January 1 e meeting.
• Award bid if they are competitive and within budget.
• Council may need to waive the.30-day submission requirement.
• If bids are not competitive, consider rebidding and possible modifications to the pre -
qualification ordinance (we may need to do this anyway).
We got an early start on the pre -qualification (October 7`h) but seem to have either a lack of
interest in bidding or a reluctance to furnish the required pre -qualification materials. Conversely,
the Fire Station #4 project has not experienced these problems as they have 12 pre -qualified
bidders.
JJ/ml
c: Stephen Barr, Director of Parks and Recreation
Doug Kneupper, Director of Planning
Knox Askins, City Attorney
0
City of La Porte
San Jacinto Pool
Pool Renovations and Additions:
22 December 2001
Shallow pool to 2'-6" maximum with zero depth entry; replace filtration and plumbing systems; vinyl liner
pool bottom and sides; remove diving boards; play structures; deck drainage
Item: Description:
1 Demolition of old pool floor;
coping; diving board;
2 Pipes and pool plumbing
3 Filters and pumps
4 Pool electrical and lighting
5 Granular fill in pool
6 New concrete floor/wall in pool
7 New poured in place coping
8 New vinyl liner on pool shell
9 Concrete walls on ramp
10 Tumblebuckets play structure
11 Floatable gator and hippos
12 Gum drop fountains
13 Umbrella fountain
14 Childrens flat bottom slide
15 Concrete trench drain in deck
16 Concrete surge pit/valve vault
Deck Area Modifications:
Unit Price
Quantity
Total Price
$
6,500.00
1 LS
$
6,500.00
$
25,000.00
1 LS
$
25,000.00
$
30,000.00
1 LS
$
30,000.00
$
13,900.00
1 LS
$
13,900.00
$
20.00
500 CY
$
10,000.00
$
5.75
5400 SF
$
31,050.00
$
20.00
295 LF
$
5,900.00
$
9.00
5880 SF
$
52,920.00
$
100.00
100 LF
$
10,000.00
$
20,000.00
1 LS
$
20,000.00
$
14,000.00
1 LS
$
14,000.00
$
400.00
3 EA
$
1,200.00
$
10,000.00
1 EA
$
10,000.00
$
8,500.00
2 EA
$
17,000.00
$
15.00
160 LF
$
2,400.00
$
8,000.00
1 LS
$
8,000.00
Subtotal Pool Renovations
$ 257,870.00
Renovate and improve the deck areas; relocate fencing; expand deck; replace damaged concrete;
add two shade structures; add brick pavers in some areas; landscaping
Item: Description:
1 Remove damaged concrete
deck and replace
2 Relocate fencing on one side
New Dry Deck Spray Station:
Unit Price Quantity Total Price
$ 5.00
$ 15.00
Subtotal Deck Area
3035 SF $ 15,175.00
150 LF $ 2,250.00
Install granulated rubber surface; install Raindrop Rainforest structure; connect to plumbing;
$ 17,425.00
Item: Description: Unit Price Quantity Total Price
0 0
1 Remove damaged concrete
$
4.00
1440 SF
$
5,760.00
deck and replace
2 Plumbing and water supply
$
4,000.00
1 LS
$
4,000.00
3 Granulated rubber surfacing
$
9.00
1440 SF
$
12,960.00
4 Raindrop Rainforest
$
34,000.00
1 EA
$
34,000.00
5 Installation of playscape
$
7,500.00
1 LS
$
7,500.00
Subtotal Deck Area
Building Modifications:
$ 64,220.00
Renovate and improve the bath house and pump house; replace toilets and fixtures per ADA; modify partitions;
add office; replace floor systems; install roof framing and trusses; install paint coating;
Item: Description:
Unit Price
Quantity
Total Price
1 Demolition of old structures
$
3,000.00
1 LS
$
3,000.00
2 Revise plumbing lines
$
3,500.00
1 LS
$
3,500.00
3 Construct new walls
$
7,500.00
1 LS
$
7,500.00
4 Roof framing and deck
$
10.00
3784 SF
$
37,840.00
5 Roofing materials installed
$
500.00
40 SQ
$
20,000.00
6 Painting and caulking
$
3.00
4800 SF
$
14,400.00
7 Toilet partitions
$
4,500.00
1 LS
$
4,500.00
8 Plumbing fixtures
$
5,600.00
1 LS
$
5,600.00
9 Toilet accessories/hardware
$
1,250.00
1 LS
$
1,250.00
10 Brick columns
$
850.00
4 EA
$
3,400.00
11 Steel gates
$
150.00
45 LF
$
6,750.00
12 Lighting/electrical
$
4,000.00
1 LS
$
4,000.00
13 Pump house foundation
$
3.00
448 SF
$
1,344.00
14 Masonry for pump house
$
4.00
900 SF
$
3,600.00
15 Carpentry/ frame pumphous
$
15.00
448
$
6,720.00
16 Roofing materials pumphouse
$
500.00
6 SQ
$
3,000.00
Subtotal Buildings $ 126,404.00
Total Project $ 465,919.00
These estimates represent the engineer's opinions of probable construction cost based on final construction
drawings and specifications. Due to fluctuating bidding conditions the costs could vary from
the estimates presented above. There also are areas where savings could be realized, improvements
deferred, and work performed by force account.
Calvin T. Brannon, P.E.
Texas PE No. 40450
NO BACKUP PROVIDED FOR THIS ITEM
• 0
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: January 2 2002
10,00,
Requested By: Cynthia Alexander
Department: Finance
Report: X Resolution: Ordinance:
Exhibits:
Exhibits:
Exhibits:
Appropriation
Source of Funds: Various
Account Number: Various
Amount Budgeted: YES
Amount Requested:
Budgeted Item: YES ® NO
SUMMARY & RECOMMENDATION
The City's fiscal year ended September 30, 2001. At that time, there were 30 outstanding purchase orders. The
purchase orders represent goods that were ordered and budgeted funds that were committed to procure items necessary
to operate the City. We need to re-establish these items for the new fiscal year. This action will have no effect on the
working capital of the various funds.
A breakdown of the "open" purchase orders by operating fund is as follows:
Fund
Number
Amount
Computer Maint. & Replacement Fund
1
$ 1,000.00
General CIP Fund
4
37,800.60
General Fund
18
57,543.70
Golf Course Fund
1
5,850.00
Hotel/Motel Fund
1
1,382.40
Sewer Rehabilitation Fund
1
11,265.00
Sylvan Beach Fund
1
1,837.00
Utility Fund
1
351.75
Vehicle Replacement Fund
2
553,213.79
Total
30
670,244.24
A few examples of the "open" purchase orders are: 1) Protective wear for Police Department ordered but not received.
2) Fire Truck & Ambulance for the Fire department ordered but not received. 3) Grass seed for the Golf Course
ordered but not received.
The above amendments will not have an impact on the projected working capital balances for the year because they
were projected to be expended in the previous fiscal year.
Action Required by Council:
We are requesting that City Council instruct the Director of Finance to amend the various operating budgets for
outstanding purchase orders.
Approved for City Council Agenda
Robert T. Herrera, City Manager Date
CITY OF LA PORTE
ENCUMBRANCE ROLLOVER REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001
Encumbrance
Fund
P.O. Number
Vendor Name I Description
Account Number
Amount Description
Computer Maint. & Replacement Fund
010506
ENFOTECH & CONSULTING
023-9905-580.40-55
1,000.00 ANNUAL MAINTENANCE, UPGRADE & SUPPORT FOR PACS
Computer Maint & Replacement Fund Total
1,000.00
Computer Maint & Replacement Fund Count
1
General CIP Fund
010420
RINKER MATERIALS
015-9892-700.91-50
5,204.60 18" REINFORCED CONCRETE PIPE
General CIP Fund
010517
STANDARD AUTOMOTIVE
015-9892-799.11-00
30,970.00 WHELEN SIREN UPGRADE PER QUOTE OF 5/22101
General CIP Fund
010465
MOSER ELECTRIC CO.
015-9892-828.11-00
911.00 A/C CONDENSOR & 110V HEATER CONNECTION
General CIP Fund
010471
BAY AREA CABINET
015-9892-828,11-00
715.00 COMPLETE KITCHEN CABINETS
General CIP Fund Total
37,800.60
General CIP Fund Count
4
General Fund
C01688
RESCUE CONCEPTS, INC.
001-5051-522: 20-03
4,804.00 BUNKER GEAR
General Fund
010455
GATE MASTER
001-5051-522.80-02
2,715.00 INSTALL. OF ELECTRIC GATE OPENER FIRE TRAINING
General Fund
010453
MOSER ELECTRIC CO.
001-5051-522.80-02
1,540.00 INSTALL. 110V CIRCUIT FOR GATE OPENER
General Fund
010436
ABLE COMMUNICATIONS CO., INC.
001-5051-522.80-21
2,895.00 AIROCOM ULTRA VHF FILTER
General Fund
010479
A & B CARPET
001-5059-522.80-02
4,021.60 INSTALL. 110 YDS. 28 OZ. CARPET W/DIRECT GLUE DOWN
General Fund
010499
DICTAPHONE CORPORATION
001-5252-521.70-03
3,564.00 EDAC BASE UNIT
General Fund
010424
G.T. DISTRIBUTORS
001-5253-521.20-17
5,694.67 COMMANDO M-16 FLAT TOP
General Fund
010511
FORTES 101 SECURITY SOFTWARE
001-5253-521.80-23
505.00 FORTES 101 SECURITY SOFTWARE
General Fund
B01134
MUSTANG RENTAL SERICES
001-6145-515.90-51
2,588.92 STOCK MERCHANDISE
General Fund
010406
JAMERICAN EQUIPMENT SERVICE
001-6146-515.90-51
941.00 FERRUPS UPS MODEL MS 500VA
General Fund
010422
JAKE HARRIS & SON
001-6146-515.90-51
800.00 REPAIR TO ALUMINUM BOAT USED DURING TS ALLISON
General Fund
010510
LUNSFORD DOOR & SERVICES, INC.
001-8080-552.40-11
735.70 3-0X7-0X7 3/4 METAL 3 PART FRAME
General Fund
010487
B W I
001-8080-552.40-18
2,500.00 70% PERENNIAL /30 % ANNUAL RYE SEED
General Fund
010508
GAME TIME
001-8080-552.40-18
1,886.00 4' S.S. SLIDE ATTACHMENT
General Fund
010500
CARPET PLUS
001-8080-552-80-02
1,635.00 REPLACEMENT VINYL COMPOSITION TILE & VINYL COVE
General Fund
010394
SOUTHWEST SPORTNET
001-8080-552.80-21
7,953.81 #18 SAFETY NETTING FOR FOUL BALLS CONTRACTOR
General Fund
010497
STANLEY ACCESS TECHNOLOGIES
001-8081-551.80-60
1,950.00 INSTALLATION OF AUTOMATIC DOOR @ RFC
General Fund
010402
OFFICE FURNITURE UNLIMITED
001-8089-550.80-02
10,814.00 FURNITURE FOR INS #6636R
General Fund Total
57,543.70
General Fund Count
18
Golf Course Fund
010469
BWI
028-6049-551.20-15
5,850.00 WINTER RYE GRASS SEED FOR GREENS
Golf Course Fund Total
5,850.00
Golf Course Fund Count
1
Hotel/Motel Fund
010485
BAUER VISUAL GRAPHICS, INC.
037-6063-565.20-75
1,382.40 CUSTOM 4X6 SCREEN PRINTED FLAGS CITY LOGO
Hotel/Motel Fund Total
1,382.40
Hotel/Motel Fund Count
1
Sewer Rehabilitation Fund
010401
D.P.E. INC.
018-9884-669.51-10
11,265.00 SEWER JOINT TESTING
Sewer Rehabilitation Fund Total
11,265.00
Sewer Rehabilitation Fund Count
1
Sylvan Beach Fund
010402
OFFICE FURNITURE UNLIMITED
008-8083-551.80-02
1,837.00 OFFICE FURNITURE
Sylvan Beach Fund Total
1,837.00
Sylvan Beach Fund Count
1
Utility Fund
F00514
PRINTING COMMUNICATIONS, INC.
002-6147-515.60-02
351.75 APPLICATIONS FOR WATER SERVICE
Utility Fund Total
351.75
Utility Fund Count
1
Vehicle Replacement Fund
010425
METRO FIRE APPARATUS SPECIAL
009-5051-552.80-50
458,908.00 LUVERNE FIRE APPARATUS PER BID OF 7/2/01
Vehicle Replacement Fund
010457
H-GAC
009-5059-522.80-50
94,305.79 FRAZER TYPE I GENERATOR POWERED MODULE AMBULANCE
Vehicle Replacement Fund Total
553,213.79
Vehicle Replacement Fund Count
2
Grand Count
30
Grand Total
670244.24
ENCUMBRANCE ROLLOVER FY 2001 b.xls