HomeMy WebLinkAbout2003-04-14 Regular Meeting, Public Hearing and Workshop Meeting
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MINUTES OF THE REGULAR MEETING, PUBLIC HEARING MEETING
AND WORKSHOP MEETING OF LA PORTE CITY COUNCIL .
APRIL 14, 2003
1. CALL TO ORDER
The meeting was called to order by Mayor Norman Malone at 6:00 p.m.
Members of City Council Present: Councilmembers Mike Mosteit, Chuck Engelken,
Howard Ebow, Bruce Meisrner, James Warren, Charlie Young, Barry Beasley and Norman
Malone
Members of Council Absent: Peter Griffiths
Members of City Executive Staff and City Employees Present: City Manager Debra
Feazelle, City Attorney John Armstrong, Assistant City Manager John Joerns, Assistant City
Secretary Sharon Harris, City Secretary Martha Gillett, Director of Public Works Steve
Gillett, Director of FinanceCynthia Alexander, Assistant Director of Finance Michael
Dolby, Director of Parks and Recreation Stephen Barr, Administrative Assistant of the City
Manager Crystal Scott, Police Chief Richard Reff, Accountant LeAnn Williams, Accounting
Coordinator Lorie Doughty, Financial Services Technician Paula Bradstreet, Director of
Planning Doug Kneupper and Director of Administrative Services Carol Buttler
Others Present: Sue Gale Mock Kooken, Sue Garman, Linda Barley, Evelyn Kennedy, Dave
Turnquist, Nick Barrera, Spero Pomonis, Carol Christian of the "Houston Chronicle This
Week", Colleen.Hicks, Nick Johnson, Cassidy Smith, Amanda de Gracia, Sara Thompson,
Vanessa Soto, Valerie Owens, Zaine Pinchback, Daniel Armstrong, Joel Alegria, Ricardo
Guiterrez, Stephanie Ramos, Rio Cunningham, Denton Ragland, Scott McDonald and
Jonathan Baker
2. Reverend Noel Perez of Glory Ministries delivered the invocation.
3. Mayor Malone led the Pledge of Allegiance.
4. Council considered approving the Minutes of the City Council Retreat Workshop Meeting
held on March 22,2003, and the Minutes of the Regular City Council Meeting held on
March 24,2003.
Motion was made bv Councilmember Ebow to aDDrove the Minutes of the City Council
Retreat Workshop Meetine: held on March 22.2003. and the Minutes of the Regular City
Council Meeting: held on March 24.2003. Second by Councilmember Warren. The motion
carried.
Ayes: Mosteit, Engelken, Ebow, Warren, Young, Beasley and Malone
Nays: None
Abstain: Meismer
5. PRESENTATIONS
A. Space Shuttle Columbia Day Proclamation was presented to Associate Director
. Susan Garman of NASA by Mayor Malone.
City Council Meeting -'ril14, 2003 - Page 2
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B. Certificate of Achievement for Excellence in Financial Reporting was presented to
Director of Finance Cynthia Alexander, Assistant Director of Finance Michael
Dolby, Accountant LeAnn Williams, Financial Services Technician Paula Bradstreet
and Accounting Coordinator Lone Doughty.
C. Presentation of the Comprehensive Annual Financial Report for Period Ending
September 30, 2003 was presented by Director of Finance Cynthia Alexander.
6. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND
TAXPAYERS WISHING TO ADDRESS CITY COUNCIL
Spero Pomonis of218 Bay Colony, La Porte, Texas, informed Council of his concerns
regarding scheduled street repairs and Harris County participation.
7. Open Public Hearing - Mayor Norman Malone opened the Public Hearing at 6:24 p.m.
Review by Staff - Director of Planning Doug Kneupper presented summary and
recommendation and answered questions regarding rezoning request from Eddie Gray for
property located along the east and west sides of Myrtle Creek Drive from neighborhood
commercial, general commercial and high density residential to low density residential
zoning to provide for single-family dwellings.
Public Input - There was no public input.
Director of Planning Doug Kneupper stated the Planning and Zoning Commission
recommends approval of the rezoning request.
Councilmember Bruce Meismer questioned the block left out behind the Taxidermy as
currently being high-density. Mr. Gray does not own this property. The previous owners do
not wish to sell that land. Mr. Meismer questioned if the zoning could possibly be changed
to single-family residence, which may improve the chances of the owner agreeing to sell the
property. This may be initiated at another Council Meeting.
Mayor Norman Malone closed the Public Hearing at 6:33 p.m.
8. Council to consider approval or other action regarding Rezone Request #R-03-001 and
Ordinance 1501-VY changing rezoning on property along the east and west sides of Myrtle
Creek Drive from neighborhood commercial, general commercial, and high density
residential to low density residential zoning to provide for single-family dwellings.
Director of Planning Doug Kneupper presented summary and recommendation and
answered Council's questions.
Assistant City Attorney read: ORDINANCE 1501-VY AND #R-03-001- AN
ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LA
PORTE, CHAPTER 106, MORE COMMONLY REFERRED TO AS THE ZONING
ORDINANCE OF THE CITY OF LA PORTE, BY CHANGING THE ZONING
CLASSIFICATION OF THAT CERTAIN PARCEL OF LAND HEREIN DESCRIBED;
MAKING CERTAIN FINDINGS OF FACT RELATED TO THE SUBJECT; FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN
EFFECTNE DATE HEREOF.
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Motion was made by Councilmember Beasley to approve Ordinance 1501-IT and #R-03-
001 as mesented by Mr. Kneupoer. Second by Councilmember Meismer. The motion
carried.
Ayes: Mosteit, Ebow, Engelken, Beasley, Warren, Meismer, Young and Malone
Nays: None
Abstain: None .
9. Council to consider approval or other action regarding an Ordinance to vacate, abandon, and
close the alleys in Blocks 1092, 1093, 1139, and 1140 and close the West "K" Street Right-
of-Way between South 16th Street and South 18th Street and close the South 17th Street
Right-of-Way between Fairmont Parkway and North "L" Street retaining utility easements
for existing City and Centerpoint Energy facilities.
Director of Planning Doug Kneupper presented summary and recommendation and
answered Council's questions.
Assistant City Attorney read: ORDINANCE 2003-2622 -AN ORDINANCE VACATING,
ABANDONING AND CLOSING A PORTION OF SOUTH 17TH STREET, WEST "K"
STREET AND THE ALLEYS IN BLOCKS 1092, 1093, 1139 AND 1140, TOWN OF LA
PORTE, HARRIS COUNTY, TEXAS; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made bv Councilmember Ebow to aoorove Ordinance 2003-2622 as oresented
by Mr. Kneupper. Second by Councilmember Engelken. The motion carried.
Ayes: Mosteit, Ebow, Engelken, Beasley, Warren, Young, Meismer and Malone
Nays: None
Abstain: None
10. Council to consider approval or other action of an Ordinance 2003-2623 amending Chapter
34, Environment of the Code of Ordinances.
Doug Kneupper presented summary and recommendation and answered Council's
questions.
Assistant City Attorney read: ORDINANCE 2003-2623 - ORDINANCE AMENDING
CHAPTER 34 OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE,
"ENVIRONMENT"; ALLOWING FOR INCREASED FREQUENCY OF ABATEMENT
OF CONDITIONS CONSTITUTING NUISANCES WITHIN THE CITY PROVIDING
FOR EXPEDITED NOTICE OF ABATEMENT IN ACCORDANCE WITH STATE LAW;
PROVIDING THAT ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE
SHALL BE DEEMED GUILTY OF A MISDEMEANOR AND UPON CONVICTION
SHALL BE FINED IN A SUM NOT TO EXCEED FNE HUNDRED DOLLARS;
PROVIDING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTNE DATE HEREOF.
Motion was made by Councilmember Warren to approve Ordinance 2003-2623 as presented
by Mr. Kneupper. Second by Councilmember Young. The motion carried.
Ayes: Mosteit, Ebow, Engelken, Beasley, Warren, Young, Meismer and Malone
Nays: None
Abstain: None
City Council Meeting -'rilI4, 2003 - Page 4
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11. Council to consider approval or other action of Ordinance 2003-2624 canceling the City of
La Porte General Election scheduled for May 3,2003.
City Secretary Martha Gillett presented summary and recommendation and answered
Council's questions.
Assistant City Attorney read: ORDINANCE 2003-2624 - AN ORDINANCE
DECLARING EACH UNOPPOSED CANDIDATE ELECTED TO THE OFFICE FOR
WHICH HE FILED, IN THE CITY OF LA PORTE GENERAL ELECTION SCHEDULED
FOR MAY 3, 2003, PROVIDING FOR POSTING OF A COPY OF THIS ORDINANCE
ON ELECTION DAY AT EACH POLLING PLACE THAT WOULD HA VB BEEN USED
IN THE ELECTION, PROVIDING THAT A CERTIFICATE OF ELECTION SHALL BE
ISSUED TO EACH CANDIDATE IN THE SAME MANNER AS PROVIDED FOR A
CANDIDATE ELECTED AT THE ELECTION, FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilmember Beasley to aODfove Ordinance 2003-2624 as oresented
by Ms. Gillett. Second by Councilmember Warren. The motion carried.
Ayes: Mosteit, Engelken, Beasley, Ebow, Warren, Young, Meismer and Malone
Nays: None
Abstain: None
12. Council to consider approval or other action of an ordinance authorizing the City Manager to
execute an agreement with the Quest Youth Soccer Club regarding the use of designated
youth soccer facilities.
Director of Parks and Recreation Stephen Barr presented summary and recommendation and
answered Council's questions.
Assistant City Attorney read: ORDINANCE 2003-2625 - AN ORDINANCE
AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF LA
PORTE AND THE QUEST YOUTH SOCCER CLUB REGARDING THE USE OF
YOUTH SOCCER FACILITIES; MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made bv Councilmember Mosteit to aoorove Ordinance 2003-2625 as presented
bv Mr. Barr. Second by Councilmember Ebow. The motion carried.
Ayes: Mosteit, Engelken, Ebow, Beasley, Warren, Young, Meismer and Malone
Nays: None
Abstain: None
13. Council to consider approval or other action of an ordinance authorizing the City Manager to
execute an Agreement with HaIff Associates for design of Beautification of State Highway
225 @ Sens Road pursuant to the City of La Porte's Advance Funding Agreement with the
Texas Department of Transportation, Statewide Transportation Enhancement Program, and
authorizing $30,820.46 to fund the Agreement, with future reimbursement for the Texas
Department of Transportation share of the Agreement.
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Director of Parks and Recreation Stephen Barr presented summary and recommendation and
answered Council's questions.
Assistant City Attorney read: ORDINANCE 2003-2626 - AN ORDINANCE
AUTHORIZING AND APPROVING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF LA PORTE AND HALFF ASSOCIATES, INC. FOR DESIGN
AND OTHER RELATED COMPONENTS FOR BEAUTIFICATION OF STATE
HIGHWAY 225 @ SENS ROAD; MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made bv Councilmernber Young to approve Ordinance 2003-2626 as presented
bv Mr. Barr. Second by Councilmernber Ebow. The motion carried.
Ayes: Mosteit, Engelken, Ebow, Beasley, Warren, Young, Meismer and Malone
Nays: None
Abstain: None
14. Council to consider approval or other action of an ordinance approving and authorizing a
lease between the City of La Porte and Neighborhood Centers, Inc.
City Manager Debra Feazelle presented summary and recommendation and answered
Council's questions.
Assistant City Attorney read: ORDINANCE 2003-2627 - AN ORDINANCE APPROVING
AND AUTHORIZING A LEASE BETWEEN THE CITY OF LA PORTE AND
NEIGHBORHOOD CENTERS, INC., MAKING VARIOUS FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilmember Meismer to aoorove Ordinance 2003-2627 as
presented bv Ms. Feazelle. Second by Councilmember Ebow. The motion carried.
Linda Barley and Evelyn Kennedy thanked City Council.
Ayes: Mosteit, Engelken, Ebow, Beasley, Warren, Young, Meismer and Malone
Nays: None
Abstain: None
15. Council to consider approval or other action approving an ordinance to amend the effective
date of retiree medical coverage changes to May 22,2000.
Director of Administrative Services Carol Buttler presented summary and recommendation
and answered Council's questions.
Assistant City Attorney read: ORDINANCE 2003-2628 - AN ORDINANCE ADOPTING
AN AMENDMENT TO THE CITY OF LA PORTE MEDICAL PLAN, BY PROVIDING
FOR THE TERMS AND CONDITIONS OF RETIREE MEDICAL COVERAGE;
PROVIDING AN EFFECTIVE DATE OF SAID AMENDMENT, PROVIDING A
SEVERABll..TY CLAUSE, FINDING COMPLIANCE WITH THE OPEN MEETINGS
LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made bv Councilmember Meismer to approve Ordinance 2003-2628 as
presented by Ms. Buttler. Second by Councilmernber Young. The motion carried.
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Ayes: Mosteit, Engelken, Ebow, Beasley, Warren, Young, Meismer and Malone
Nays: None
Abstain: None
16. Council to consider authorizing repairs to Lift Pump #7 by Coastal Pump Services, Inc. as
recommended by Staff.
Director of Public Works Steve, Gillett presented summary and recommendation and
answered Council's questions.
Motion was made bv Councilmember Engelken to aoorove repairs to Lift Pump #7 by
Coastal Pumo Services as presented bv Mr. Gillett. Second by Councilmember Young.
The motion carried.
Ayes: Mosteit, Ebow, Engelken, Beasley, Meismer, Warren, Young and Malone
Nays: None
Abstain: None
17. City Secretary Martha Gillett provided Council with a list of vacancies in the Boards and
Commissions, discussed appointments and vacancies as outlined, and Council provided staff
with direction.
Councilmember Howard Ebow discussed terms expiring, and requested the City Secretary
have the Chairman of each Board/Commission assign Council with recommendations of
appointments, including a report on attendance, participation, qualifications, etc.
Councilmember James Warren suggested they wait on August 31 5t terms, and fill
emergency appointments now.
Chapter 172 - Carol Buttler as Director, with three to five people on the Committee;
Councilmember Barry Beasley suggested 5 members; Councilmember Chuck Engelken
suggested 3 staff and 2 citizens; Councilmember Bruce Meismer suggested the City staff
provide 5 recommendations, including outside input; and Councilmember James Warren
suggested training be required.
City Council will direct staff on District appointments; Councilmember Meismer suggested
putting the information on Channel 16, the marquee and the web page.
Councilmember Engelken requested a proclamation for his retiring appointee, Pam Baldwin.
18. Workshop was called to order by Mayor Malone at 7:10 p.m.
a. John Joerns discussed TCEQ Public Meeting briefing.
b. Debra Feazelle and John Joerns discussed Legislative briefmg. John Joerns attended the
TML briefing. The City is tracking 125 bills.
Closed Workshop and reconvened Regular Meeting at 7:26 p.m.
19. Administrative Reports
Ms. Feazelle reminded Council that all City offices will be closed on Good Friday, April 18,
2003; a Special Called Workshop Meeting will be held on Monday, April 21, 2003 at 6:00
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p.m.; the Sylvan Beach Beauty Pageant will take place on Friday, April 25, 2003 at 7:00
p.m.; Sylvan Beach Day will be Saturday, April 26, 2003 at 9:00 a.m.; National Day of
Prayer is at noon at City Hall on Thursday, May 1,2003; and The Seed Banquet will be held
at the Hobby Hilton at 6:00 p.m. on Thursday, May 1,2003.
20. Councilmembers Mosteit, Engelken, Ebow, Beasley, Warren, Young, Meismer and Mayor
had comments. Mayor reported $8,028.00 was raised for the Scottish Rite GolfToumment
benefit.
21. EXECUTIVE SESSION - PURSUANT TO PROVISION OF THE OPEN
MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, 551.086, TEXAS
GOVERNMENT CODE, (CONSULTATION WITH ATTORNEY, DELffiERATION
REGARDING REAL PROPERTY, DELffiERATION REGARDING PROSPECTIVE
GIFT OR DONATION, PERSONNEL MATTERS, DELffiERATION REGARDING
SECURITY DEVICES, OR EXCLUDING A WITNESS DURING EXAMINATION
OF ANOTHER WITNESS IN AN INVESTIGATION, DELffiERATION
REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS).
Council retired into Executive Session at 7:46 p.m.
Council reconvened the Council Meeting at 8:12 p.m.
22. CONSIDERATIONS AND POSSmLE ACTION ON ITEMS CONSIDERED IN
EXECUTNE SESSION
There was no action taken during Executive Session. .
23. There being no further business to come before Council, the Regular Meeting, Public
Hearing and Workshop Meeting was duly adjourned at 8:15 p.m.
Respectfully submitted,
7!lI/1itJl~
City Secretary
~~~&YOfApil2003'
Norman Malone, Mayor
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
Aoorooriation
Requested By: Cynthia Alexander,
Source of Funds: Community Investment
Department: FINANCE
Account Number: Fund Balance
Report:
Resolution:
Ordinance:
Amount Budgeted:
Exhibits:
Amount Requested: 5170,000.00
Exhibits:
Budgeted Item: YES NO
SUMMARY & RECOMMENDATION
The City of La Porte's CIP Plan includes Beautification and Signage throughout the City, an ongoing project since
FY2000, which has previously been funded by Hotel/Motel Taxes.
Staff has determined that a more appropriate funding source for this project would be the Economic Development Fund,
which has been more appropriately renamed the "Community Investment" Fund to avoid confusion with the Section 4B
Economic Development Fund.
Per Council directive, staff has been working on various proposals for Beautification and Signage throughout the City.
This includes welcome signs and beautification efforts at major entrances to the City, and you have just been presented
with the culmination of one of our major efforts.
In order to effectively implement Council's directive, we are requesting that the FY2003 Adopted Budget for the
Community Investment Fund be amended in the amount of$170,OOO. We hope to expedite this project as requested at the
last City Council retreat.
The Community Investment Fund has sufficient fund balance to handle this expenditure (09/30/02 Audited balance -
$637,279).
Recommendation
Staff recommends using a portion of the Community Investment Fund's available fund balance to finance this project.
Action Required bv Council:
Instruct the Director of Finance to amend (increase) the 2002-03 Adopted Budget for the Community Investment Fund
(036) by $170,000, from $400,000 to $570,000.
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LanclSCllpe Architecture + Planning
1815 Avenue K
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RE VEST FOR CITY COUNCIL AGENDA ITEM
Requested By:
Source of Funds: C'..eneral J'und Continvnq
Department:
Account Number:
00l~146~15~050
Amount Budgeted: N/A
Exhibits:
Bid Tabulation
Amount Requested:
556,184
Exhibits:
EmeJ"2ency Justification Letter
Budgeted Item: YES
NO X
Exhibits:
SUMMARY & RECOMMENDATION
A major component of the nO-ton air-conditioning chiller unit serving the La Porte
Recreation & Fitness Center has failed. The Chiller Barrel, which is the exchange portion of the
unit, is leaking coolant into the water system, resulting in a substantial loss of coolant. The unit is
being kept in operation by adding coolant in large quantities as an interim measure. Because this is
an unforeseen situation and emergency procurement, we are requesting payment from the General
Fund Contingency account. Because this situation meets the requirements for emergency
procurement, the Purchasing Division quickly obtained competitive bids for repair as well as
replacement of the system.
Specifications were sent to six area vendors and quotes were received from three vendors
(see attached Bid Tabulation). Bay Temperature Control, Inc. submitted the low bid for both
repair and replacement of the unit. Due to the high cost of repair of the unit by replacing the
Chiller Barrel ($40,610) and the age of the unit, staff has recommended replacement of the entire
unit. Bay Temperature Control, Inc. submitted a bid for replacement in the amount of $54,184,
with and additional $2,000 for salvaging major components that can be reused (i.e. compressors,
muffiers, fan motors, etc.) either at the RFC or at Sylvan Beach Pavilion. Staff also obtained
quotes for trade-in and for extended warranties for the unit. The trade-in value was extremely low,
($300) and the extended warranty cost was extremely high (approximately $10,000). Therefore
staff recommended the City not exercise these options. Bay Temperature Control, Inc. is a
reputable company in the area that currently holds the City's air-conditioning maintenance
contract. .
Failure to maintain a higher pressure on the coolant side of the system (through injection of
fresh coolant) could result in water entering the coolant side of the system, causing complete and
immediate failure of the coolant side of the unit. Because of the emergency nature of the situation
and the availability of funds in the General Fund Contingency account, staff proceeded with the
purchase of the replacement unit, prior to seeking Council approval. .
Action Reauired bv Council:
Consider approval ~thorizing an emergency, and subsequent purchase of new nO-ton air-
conditioning chiller unit for the La Porte Recreation & Fitness Center.
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City of La Porte
Interoffice Memorandum
April 1 0, 2003
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From:
Stephen Barr, Parks and Recreation Directo
To:
John Joerns, Assistant City Manager
Justification for Emerg ncy Purchase -130 Ton Air
Conditioner Unit for Recreation & Fitness Center
As discussed, we are again experiencing severe problems with the 130 Ton Air Conditioner
Unit that services the Recreation & Fitness Center. The main component, the coolantlwater
exchange mechanism has failed, allowing coolant to bleed into the water chambers of the
unit. The unit is being kept operative by adding coolant in large quantities as an interim
measure. This is unforeseen damage to the equipment. If the water pressure in the
exchange unit surpasses the coolant pressure, allowing water to enter the coolant system,
the entire unit will fail: If the unit fails, it would probably be necessary to set up a portable air
conditioning unit for the RFC, at considerable additional expense.
Funding for repairs t,o the RFC were included in this year's capital improvement budget an.d
is available to fund either the repair of the system or the replacement of the system.
Purchasing is proceeding with obtaining competitive bids for both repair and replacement.
Because of the time-sensitive nature of the repair or replacement of the system, I am
requesting that emergency purchasing procedures be implemented, waiving the public bid
notice procedures. We will still be able to obtain competitive bids for both repair or
replacement of the unit. I have enclosed the Purchasing Code exemptions that govern an
emergency purchase for your review (Section 252.022 General Exemptions, (a), 2,3).
If you require additional information please do not hesitate to call me.
APPROVED:
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c: S~san Kelley, Purc aSin~afger
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BID TABULA TION - RFC AlC REPAIR/REPLACEMENT QUOTE
BAY ECONOMY FINCH AlC
DESCRIPTION TEMPERATURE HEATING & HEATING
CONTROL & AlC
OPTION I
Replace Chiller Barrel only $40,610.00 $43,874.00 $49,498.00
OPTION II
Replace Complete Unit $59,184.00 $62,384.00 $92,425.00
(Includes Epoxy-Phenolic Coating on Coils
Alternate. Base Unit. Standard w/Coated Colis $54,684.00 $53,787.00
OPTION III
Replace Complete Unit $58,684.00 $69,923.00 $103,421.00
(Includes Epoxy Polymer Coating on Coils
Alternate. Base Unit. Standard w/Coated Coils $54,184.00 $60,956.00
OPTION IV
less Trade-in of Existing Unit ($300.00) N/A ($1,200.00)
OPTION V
Salvage of Operative Parts $2,000.00 $1,000.00 $1,454.00
OPTION VI
Extended 5 Year Warranty
Parts $3,150.00 $3,366.00 $3,693.00
labor $7 .375.00 $8.152.00 $7.271.00
TOTAL OPTION VI $10,525.00 $11,518.00 $10,964.00
Information reflects pricing only and other factors
may be considered during the evaluation process
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
Appropriation
Requested By: S. Gillett
Source of Funds:
Department: Public Works
Account Number:
Report: X Resolution:
Ordinance:
Amount Budgeted:
Exhibits:
Letter from 8FI
Amount Requested:
Exhibits:
Consent to Partial Assignment
Budgeted Item: YES NO
Exhibits:
SUMMARY & RECOMMENDATION
The City of La Porte has a contract with BFI to provide collection and disposal of commercial
solid waste, utilizing the container system, dated November 1,2000. The Contract is for five (5)
years, expiring October 31, 2005. The Contract requires BFI to provide billing and collection of
all accounts receivable. BFI pays the City 4% of gross receipts for the use of City streets and
Right-of-Ways in the performance of the Contract.
BFl's parent company, Allied, has requested that the City approve a consent to a partial
assignment of the Contract. Specifically, Allied has created a wholly-owned special purpose
entity, Allied Receivables Funding, Inc., to hold assets (accounts receivable and collections
generated by various Allied subsidiaries) for use as collateral for loans. The funding method,
called "securitization", requires the City of La Porte to consent for assignment of the right to
receive payments. No other right or obligation under the existing contract is affected.
Under Section 14.00 of the Contract, no assignment of the Contract or any other right accruing
under this Contract shall be made, in whole or in part, without the express written COnsent of the
City. Because the City Council approved the original Contract, the approval of assignment falls
under the authority ofthe City Council.
Action Required bv Council: Authorize the City Manager to execute the Consent to Partial
Assignment of the Collection and Disposal of Solid Waste Contract between the City of La Porte and BFt
Waste Services of Texas, LP.
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April 15, 2003
BFI
Mr. Steve Gillett
Public Works Dir.
City of La Porte
604 W. Fairmont
La Porte, TX. 77571
RE: COLLECTION AND DISPOSAL OF COMMERCIAL SOLID WASTE CONTRACT
Dear Mr. Gillett:
SFI Waste Services of Texas, LP (SF/), a wholly-owned subsidiary of Allied Waste
Industries, Inc. (AfJied), hereby requests the. CITY OF LA PORTE give written consent to
the partial assignment of the COLLECTION AND DISPOSAL OF COMMERCIAL SOLID
WASTE contrad dated November 1, 2000.
During 2002, SFl's parent company (Allied) began evaluating usecuritization" as a .
potential capital market transadion. A securitization is a common form of financing in
which certain assets are separated out and used as oofJateral for a loan. Separating the
assets is critical since this allows the lending institution to track the assets mo~ clearly
and to analyze the performance of the assets more precisely.
SFI's parent oompany moved forward with securitization in late 2002, and .se/ected
Wachovia as its lender. In early 2003, a wholly-owned special purpose (3ntity, Allied
Receivables Funding, Inc., was created to hold the assets for the securitiz~ti~n.. Tni~
. new entity and the securitization will be consolidated on AfJied's financial statements.
The assets that need to be separated will be accounts receivable and coIJections
generated by various Allied subsidiaries. We are, therefore, requesting consents for
assignment of the right to receive payments. Rest assured, SFI will continue to
assume all of the existing obligations under the current contract.
Please oonfirm your written consent to the partial assignment of said contrad by
executing the attached and returning in the enclosed self-addressed envelope on, or
before, May 1, 2003.
Thank you for your interest in this matter.
Sincerely,
SFI Waste Services of Texas, LP and Allied Receivables Funding, Inc.
Patty Welborn
Municipal Marketing Representative
Industrial & Construction Services' 5301 BrookgJen' P.O. Box 87786 (77287-7786). Houston. Texas 77017
Phone 7 J 3-948-7600. 409-765-8778 . Fax 7 J 3-9 J 0-5/90. 713-910-5/9]
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sent by CITY OF LA PORTE to Partial Assignment
CTION AND DISPOSAL OF COMMERCIAL SOLID WASTE
CONTRACT
CITY OF LA P RTE, a Municipal Entity, and BFI WASTE SERVICES OF TEXAS,
LP. a Corporation, are parties to a COLLECTION AND DISPOSAL OF
COMMERCIAL SOLID WASTE contract dated November 1, 2000 (the "Agreement").
A copy of the Agreement is attached hereto as Exhibit A. The undersigned does hereby
consent to the assignment by BFI Waste Services of Texas, LP to Allied Receivables
Funding Incorporated, a Delaware corporation (" ARFI"), and ARFI's subsequent
assignment to Wachovia Bank, National Association, ofBFI Waste Services of Texas,
LP. right to receive payments under the Agreement from CITY OF LA PORTE. The
consent by the undersigned to the assignment by BFI Waste Services of Texas, LP of its
right to receive payments under the Agreement -is conditioned upon BFI Waste Services
of Texas, LP remaining, and BFI Waste Services of Texas, LP hereby agrees to remain,
liable for its obligations under the Agreement. The assignment granted hereby shall be
effective from and after MAY 1, 2003.
CITY OF LA PORTE
By: AJQJu&.!deQ.fY11:-/
Name: J)e1("a ~ ~azer1~
Title: ~ Kl:af{~({/
Date: ~ 2003
....
BFI WASTE SERVICES OF TEXAS. LP
By:
Name: James G. Hortenstine
Title:
Date:
,2003
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C sent by CITY 01= LA PORTE to Partial Assignment
OL CTION AND DISPOSAL OF COMMERCIAL SOLID WASTE
CONTRACT
CITY OF LA PORTE, a Municipal Entity, and BFI WASTE SERVICES OF TEXAS,
LP. a Corporation, are parties to a COLLECTION AND DISPOSAL OF
COMMERCIAL SOLID WASTE contract dated November 1,2000 (the "Agreement").
A copy of the Agreement is attached hereto as Exhibit A. The undersigned does hereby
consent to the assignment by BFI Waste Services of Texas, LP to Allied Receivables
Funding Incorporated, a Delaware corporation (" ARFr'), and ARFI's subsequent
assignment to Wachovia Bank, National Association, ofBFI Waste Services of Texas,
LP. right to receive payments under the Agreement from CITY OF LA PORTE. The
consent by the undersigned to the assignment by BFI Waste Services of Texas, LP of its
right to receive payments ~nder the Agreement is conditioned upon BFI Waste Services
of Texas, LP remaining, and BFI Waste Services of Texas, LP hereby agrees to remain,
liable for its obligations under the Agreement. The assignment granted hereby shall be
effective from and after MAY 1, 2003.
CITY OF LA PORTE
By: Aj~/det?f11:J
Name: ])ob~a ~ fi,azer1~
Title: ~ ~ €I iJ ~
Date: ~ 2003
'.,.
BFI WASTE SERVICES OF TEXAS. LP
By:
Name: James G. Hortenstine
Title:
Date:
,2003
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Apda-~:::;~~
Requested By: Ril"hllm__ ~--
Department: P9Ur~
ADDI'ODriation
Source of Funds: Police Department
Budget
Account Number: 00151525218002
Report:
Exhibits:
Resolution:
Ordinance:
Amount Budgeted:
Bid Tabulation
Amount Requested: ~1c,cm on
Exhibits:
Bidden List
Budgeted Item: YES NO
Exhibits:
SUMMARY & RECOMMENDATION
Technology Serving People, Inc. (fSP) conducted an indoor air quality evaluation of the City of La Porte Police,
Municipal Court and the Neighborhood Center building on September 4, 2002. Although mold levels at the time of
the evaluation met guidelines for occupancy, it was recommended by TSP that the areas effective needed to be
removed and replaced. TSP came back on January 24, 2003 and pedbrmed an asbestos survey on all three adjoining
buildings. The inspection and material sampling were conducted following the requirements of the Texas Asbestos
Health Protection Rules. No asbestos was identified in the Municipal Court, however materials were found to
contain asbestos (>1%) in both the Police Department and the Neighborhood Center. TSP prepared a Mold
Abatement Scope of Work and Cost Estimates and recommended the City take bids for this work. TSP
recommended the contractor shall be responsible for removal of asbestos contaminated materials, mold abatement,
cleaning and replacing wallboard, painting and any other repairs necessary. TSP estimated a total cost of $7,400 and
$1000 for contingency to cover further water and mold damage inside walls that could not be identified during the
inspections.
Mold Abatemerit bids were opened and read on April 14, 2003. Bid requests were mailed to 5 vendors with 4
retumiilg bids. Of the four vendors submitting bids, GBS Environmental was the low bidder for the mold abatement
at $7,060.00. The State of Texas Asbestos Rules requires a Licensed Asbestos Project Manager be on site during all
asbestos abatement activities. It is recommended TSP provide this service, since they are already familiar with the
effective sites. Project Management Consultant Fees will be $750.00 a day. GBS has estimated 10 days for
completion of this ptoject, which will come to. $7,500 for co~taDt fees. The total cost of this project will be
$15,560.00, which includes the recommended $1000 for contingency. Funds for this Mold Abatement project were
not budgeted however will come out of the FY 03 Police Department Budget.
Action Reauired bv Council:
Consider and approve the awarding bid for mold abatement of the Police, Municipal Court and
Neighborhood Center building to GBS Environmental and also approve the Consultant fees be
provided by Technology Serving People.
~~~-o3
Date
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BID TABULATION
BID # 0881 - MOLD ABA TEMENT
GBS CERTIFIEDILVI INLAND AIR QUALITY
DESCRIPTION QTY ENVIRONMENTAL
ENVIRONMENTAL SERVICES ENVIRONMENTS ASSOC. INC.
1) Neighborhood Center lot $1,980.00 $3,800.00 $4,300.00 $16,500.00
2) Municipal Court lot $2,280.00 $5,000.00 $9,500.00 $19,800.00
3) Police Department lot $2,800.00 $4,800.00 $13,100.00 $29,700.00
TOTAL $7,060.00 $13,600.00 $26,900.00 $66,000.00
Information reflects pricing only and other factors may be
considered during the evaluation process.
.
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BIDDER'S LIST
MOLD ABATEMENT
SEALED BID #0881
AAR
6640 SIGNA T
HOUSTON, TX 77041
BASIC INDUSTRIES
3640 W. 12TH STREET
HOUSTON, TX 77008
CERTIFIED/L VI
10500 TELEPHONE ROAD
HOUSTON, TX 77075
GBS ENVIRONMENTAL
993 SHELDON RD
CHANNEL VIEW, TX 77530
HAZARD ASSESSMENT LEADER, INC.
5311 PETTY STREET
HOUSTON, TX 77007
CHAMBER OF COMMERCE
P.O. BOX 996
LA PORTE TX 77572-0996
BAYSHORE PUBLISH DATES
MARCH 30, 2003
APRIL 6, 2003
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: Aoril18. 1003
Requested By: Dnng Knellpper~ k~ ~
Aoorooriation
Source of Funds: General Funds
Department:
PlaaaiDII
Account Number:
Amount Budgeted:
001-9091-514-6011
540.000.00
001-6145-515-5011
$4.400.00
Report:
Resolution:
Ordinance:
Account Number:
Amount Budgeted:
Exhibits:
Letter of Recommendation and
Bid Tabulation
Ridder Nntitieatinn
Amount Requested:
510.650.00
Exhibits:
SUMMARY & RECOMMENDATION
The FY 02-03 Budget provides $40,000.00 for demolition projects within the City. On January 13, 2003, staff
requested and was granted a-hearing date of February 10,2003 for thirteen (13) structures being considered for
condemnation. Council condemned ten (to) of the thirteen (13) structures.
Demolition for the ten (to) condemned structures was advertised and bids were opened on April 14, 2003 (see
attached bid tabulation). The low bidder is All Texas Demolishing with a bid amount of $20,650.00. All Texas
Demolishing has previously performed demolition work for the city and have had a good working relationship with
staff.
Two accounts will be utilized to cover the demolition cost. Demolition cost of$18,400.00 will come from the
Inspection Services' Dangerous Buildings account (#00 1-9092-524-602 I} and the remaining $2,250.00 cost for the
city owned property at 207 N. 2nd Street will come from the Tax Office Division's Property Resale Services account
(#001-6145-515-S012). Staff recommends awarding this contract to All Texas Demolishing and appropriating
$20,650.00 to fund this contract.
Action Required bv Council:
Consider authorizing the City Manager to execute a demolition contract with All Texas Demolishing and
appropriating $20,650.00 to fund said contract.
cf-J-;)-_oD 3
Date
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CITY OF LA PORTE
INTEROFFICE MEMORANDUM
APRIL 15, 2003
To:
Doug Kneupper, Diredor of Planning .
Debbie Wilmore, Chief Building Official
Susan Kelley, ~urchasing M~nager ~~
Bid #0885 - Demolition of Buildings
From:
Subject:
Advertised, Sealed Bids #0885 - Demolition of Buildings were opened and read on April
14, 2003. Bid requests were mailed to twelve (12) vendors with eleven (11) returning
bids. .
Copies of the bids are attached for your review. Purchasing will be happy to assist in the
evaluation process, if requested.
This bid may be placed on the agenda for the City Council meeting April 28, 2003.
Please remember to submit your recommendation with an agenda request form to the
City Secretary and Purchasing Manager by the prescribed time. The following items
should be included:
~ Bid tabulation and bidder's list as backup
~ Date of requested council meeting
~ Explanation of recommendation, other than apparent low bid
Attachment: Bid Copies
Bid Tabulation
Bidder's List
BID TABULATION - BID #0885 - DEMOLITION OF BUILDINGS
ANTEX
TRUCKING
TANDEM INC.
DANIEL
DUMP
TRUCK
INLAND
ENVIRONMENTS
J.T.B.
SERVICES
ALL TEXAS
DEMOLISHING
DESCRIPTION
$2,360.00
$3,250..0.0
$3.10.0..0.0
$2.30.0.00
$2,0.00..0.0
$1,880.0.0
500.00
$1
$1,850..0.0.
320. DWIRE DRIVE
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$2,800.00
$2,00.0..0.0
$2,70.0.00
$3,90.0.0.0
$2,450..0.0.
146 BUS
30.43 HWY
2)
$2.60.0..0.0.
$3,00.0.00
$2,70.0.00
$1,90.0.00
$2,450..0.0.
510 S. CIRCLE DR
3}
$2.30.0.0.0.
$1.733.0.0.
$1.80.0..00
$3,0.0.0..00
880.0.0.
$1
$2,40.0..00
$2,250..0.0
207 N. 2ND STREET
4)
$1,40.0..00.
50.0.0.0.
$1
880..00.
$1
500.0.0.
$1
850.00.
$1
n. 3RD STREET
40.1
5)
$1.733.00.
$2.000..00.
800.0.0
$1
$1,880.00.
50.0..00
$1
$1,850..0.0.
N. 3RD STREET
411
6)
$1,733.00
$2.00.0.00
$2.000..0.0
500..00
$1
880..00.
$1
$1,50.0.0.0
$1,500..0.0.
411-1/2 N. 3RD STREET
7)
$1,600.00.
$1,200.0.0
880.00
$1
50.0.00.
$1
$1,850..0.0
519 N. 4TH STREET
8)
$2,00.0..00
$2,900.00
$3,500..00
$2,250.00
$3,40.0.0.0
$2,750.0.0.
612 N. 5TH STREET
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$3.200..00.
$23,409.00
80.0..00.
$21,200.00
$1
50.0.0.0.
$21,000.00
$1
880..00
$20,810.00
$1
$1.60.0..0.0.
$20,700.00
$1,850..00.
$20,650.00
1 a) 618 N. 5TH STREET
TOTAL
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DEMOLITION OF BUILDINGS (continued)
DESCRIPTION A&R AAA CHERRY VANCO IKO~
DEMOLITION DEMOLISHING DEMOLITION INDUSTRIAL
1) 320 DWIRE DRIVE $1,748.00 $3,470.00 $3,780.00 $2,959.00 $3,.100.00
2) 3043 HWY 146 BUS $9,320.00 $3,195.00 $3.600.00 $10,950.00 $6,275.00
3) 510 S. CIRCLE DR. $2,295.00 $2,850.00 $4,150.00 $3,304.00 $4,580.00
4) 207 N. 2ND STREET $2,562.00 $2,850.00 $3,200.00 $3,410.00 $5,750.00
5) 401 n. 3RD STREET ' $1,314.00 $2,450.00 $3,000.00 $2,023.00 $2,575.00
6) 411 N. 3RD STREET $1,4OftOO $2,450.00 $3,100.00 $2,420.00 $2,700.00
7) 411-112 N. 3RD STREET $1,132.00 $2,450.00 $2,900.00 $2,148.00 $2,100.00
8) 519 N. 4TH STREET $1,158.00 $2,750.00 $2,850.00 $2,048.00 $2,390.00
9) 612 N. 5TH STREET $3,420.00 $3,150.00 $3.800.00 $2,615.00 $5,150.00
10) 618 N. 5TH STREET $1,678.00 $2.995.00 $3.300.00 $3,543.00 $3.975.00
TOTAL $26,035.00 $28,610.00 $33,680.00 $35,420~00 $38,595.00
BID TABULATION. BID #0885 -
nformation reflects pricing only and other factors may be
considered during the evaluation process
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BIDDER1S LIST
DEMOLITION OF BUILDINGS
SEALED BID.#0885
AAA DEMOLITION
220 SOUTH LOCKWOOD
HOUSTON, TX 77011
7
809
ALL TEXAS DEMOLISHING
5714 DARLING
HOUSTON, TX 77007
ANTEX DEMOLITION
11805 NORTH "0"
LA PORTE, TX 77571
BROTHERHOOD RECYCLING
P.O. BOX 3019
CROSBY, TX 77532
C & C DEMOLITION, INC.
PO BOX 764
ORANGE, TX 77631-0764
CHERRY DEMOLITION
6131 SELlNSKY
HOUSTON, TX 77048
DANIEL'S DUMP TRUCK HAULING
PO BOX 832
LA PORTE, TX 77572-0832
GRAY ENVIRONMENTAL TECH
PO BOX 58249
HOUSTON, TX 77258-8249
GBS ENVIORMENTAL, INC
993 SHELDON RD
CHANNELVIEW, TX 77530
IKON INDUSTRIALO CONTRACTORS
5034 SPENCER HWY
PASADENA, TX 77505
J.T.B. SERVICES INC.
9026 LAMBRIGHT
HOUSTON, TX 77075
TANDEM, INC.
321 BROADWAY
HOUSTON, TX 77012
CHAMBER OF COMMERCE.
PO BOX 996
LA PORTE, TX 77572-0996
BAYSHORE SUN PUBLISH DATES:
MARCH 30, 2003
APRIL 6, 2003
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City of La Porte
Quarterly Report
Second Quarter FY 2003
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CITY OF LA PORTE
LIST OF ELECTED OFFICIALS
NORMAN L. MALONE
MAYOR
PETER GRIFFITHS
BRUCE MESIMER
COUNCIL PERSON
DISTRICT 6
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CITY OF LA PORTE
MISSION STATEMENT
To be recognized as one of the top t1rree municipal corporations
within the State of Texas
To strive for excellence at all levels and to perform our duties
with confidence, creativity, and innovation.
To maintain the trust of the community in delivering
public service programs timely and effectively.
To grow progressively with the community and to be responsible for
the well being of our employees.
EXECUTIVE STAFF
City Manager
"'l. 0_.
Debra Brooks Feazelle
"
~ .. ~
.... .,... ~.::.. ~:':. ~.. ,r ;'.:~"': :"of, . ".
Assistant.City ManageJ::.,......,~f.~;,.{f~... '. ...~~.,~~ii"~i~\ > . .... John E. Joerns
. // ;.:r3'~.;;:;~~;{t:.~~>f. :ii~/{t::'<..\~?>);t.':.:k. ",
DIrector of Emergency Ser,y:lces/,.:/i.'. "/": '\\.' ./;:,J"'I!.;f',:" '..,. ffoe Sease
P Ii Ch' f /.~:~~;~.. j.d}%~~;.i~1}1.~;,!!;,:;,k~:. ';;i';:~;;:<fF%~~~?;}~.:.tRi~~\h""\ d R ff
o ce Ie ; f:' .Flfi/:i,./ifl/.;j./ '.V ';.f .j.'," C ar e
. '~'. Ii Ir.'... :':.J"j.~.I" "-". .". ".,."' .:),,, 'ft
.f ;~';:;')i w/llii/~'!,M/j;,;nj~..'.:k ': .~ ,..:~ '\ .
f ~ . >!jll-"/i/.''I/lFJ,r,...:". ;...."';i;) '.
Director of Adm; itl1w.t if! ./! '/;1.' ,Iml.' 'ar~"~Buttler
J ~~~ t
\ "",.i1m 1
Director of Finance "\ ,. ~ntliia Alexander
, .'"':!:"." r
"\ ~.
. I(o'-i"k"~~ s~
DIrector of PuJjIi~':;'Wor . .~ ~te iIIett
',.~.;.;.<~,~ f !;a
-, I~ .
Director of Parks ana ."" 1 /'t te~hen Barr
1P"~ ~. ..-,. If
Director of Planning '''~vv. it' ~):{ It!a~.../"'" .
r" ~:"'''''''."",,4<'Y.';&'OII:''='--
City Secretary
Martha Gillett
City Attorney
Knox W. Askins
Municipal Judge
Louie Ditta
ASSISTANT CITY
FINANCE
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CITY OF LA POR TE
ORGANIZATION CHART
VOTERS
MAYOR & COUNCIL
CITY SECRETARY
CITY MANAGER
MUNICIPAL JUDGE
CITY ATTORNEY
PARKS AND
RECREATION
GOLF COURSE
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INTRODUCTORY SECTION
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City of La Porte
Established 1892
April 28, 2003
Honorable Mayor and
Members of City Council
City of La Porte, Texas
Dear Mayor and Members of City Council:
I am pleased to present the City of La Porte's Quarterly Report for the period ending March 31,
2003. This document is designed to be a communication tool between my office and yours, and it
is an attempt to provide you with useful information. I continue to receive positive feedback on the
value of these reports for reference purposes, and I have made enhancements to facilitate their
effective usage.
The current report outlines key aspects of our organization and operations for the second quarter
of the current Fiscal Year, and is presented in five (5) sections: Introductory, Financial Summary,
Investment Report, Capital Improvement Proje<?ts, and General Information.
The Introductory section includes this transmittal letter, the City's Organizational Chart and a list
of principal 0 fficials. The Financial Summary section i neludes a brief recap 0 f Revenues and
Expenditures for all Operating Funds. The section titled Investment Report will include a detailed
overview of the City's Investment portfolio as required by the Public Funds Investment Act.
Included in the Capital Improvement Projects (CIP) Section is detailed information regarding all
ongoing capital projects along with individual project status reports. The final section is titled
General Information and is designed to encompass any other areas where pertinent information
is deemed necessary. .
EXEC~TIVE SUMMARY
The City of La Porte records or tracks revenues in more than 100 individual line item accounts. As
with most organizations, 10% of the revenue accounts generate 90% of the revenue. Because of
the importance of the largest accounts, detailed explanations of their projections and current
collections are discussed below. Keep in mind that we use the numbers recorded as of this period
(mid-year) to project and base our next year's budget on - a process we will begin on Monday, May
5, 2003.
604 W. Fairmont Pkwy. 0 La Porte, Texas 77571 . (281) 471-5020
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General Fund
The top five revenue accounts, representing 80.75% of total General Fund revenues, are presented
below in order of the amount of anticipated revenue received.
Ad Valorem Taxes - The major component that determines the projected revenue in this category is
the proposed net taxable value of all real and personal property located within the City. We projected
a slight increase over the FY02 revenues attributed to growth in the tax base caused by increases in
appraised values and new construction. As of March 30, we have received 100.81 percent of
budgeted revenue.
Ad Valorem Taxes
8,450,000 .
,"'.or
".\.. ". .. ~'. -, . ,. , '." ..','.~.
. ...:
8,350,000 '.'~-..
; '".'1
. 8,300,000 ;,~<_:
". ."
8,250,000 .
2001-02
8,327,697
2002-03
8,413,096
Ad Valorem Taxes
. In Lieu of Taxes - Another major revenue source that is derived through the taxation process is the
. collection of In Lieu of Taxes. -- These payments are made by companies located in the City's two
industrial zones. This year's estimate included an overall increase of 15.67% mainly attributed to the
cancellation of the transfer of In-lieu revenue to the General Capital Improvement Projects Fund.
The in lieu of taxes revenues are now distributed to the General Fund (97.5%) and the Debt Service
Fund (2.5%). As of March 30, we have received 95.23 percent of budgeted revenue.
In Lieu of Taxes
In Ueu of Taxes
7,100,000 .
7,000,000 .
6,900,000 _ .
6,800,000
6,700,000
6,600,000
6,500,000 .
6,400,000
1-2
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Sales Tax - The City receives a 1% tax on taxable (as defined by state statutes) retail sales occurring
in the City. A 1.41 % increase was forecast for the current fiscal year, which was attributed to higher
economic activity for businesses located in the City of La Porte. As of March 30, we have received
34.82 percent of budgeted revenue.
Sales Tax
.~". . "I. "0.<"- !. ~. .:~
". .
,.~-.. ,..:..
..~ ;J"
"
.:.., '..
.". .....
Sales Tax
Franchise Fees - The City receives franchise fees from utility companies as compensation for the
use of right-of-ways. Revenues from natural gas, electric power, telephone and cable television were
projected to increase by 5.47% over the last fiscal year. As of March 30, we have received 22.77
percent of budgeted revenue.
Franchise F_s
~-. ..-..-
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Franchise Fees
1-3
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Interest Income - This revenue source is calculated based on estimated cash collections and
disbursements. .The estimated cash flow is then multiplied by the estimated interest rates expected in
the new year. Interest rates have continued a downward turn during the last 24 months, and our
fiscal year 2002-03 income estimate was based on a 3.00% interest rate, which resulted in a
significant decrease over previous years. As of March 30, we have received 37.54 percent of
budgeted revenue.
Intel'8St Income
# .... ..". .
1 00,000 ~
Interest Income
ENTERPRISE (PROPRIETARY) FUNDS
Water and Sewer Revenue - These two revenue accounts represent 98.01 % of total Utility Fund
revenues. Water Revenue represents proceeds from the sale of potable water to the City of La
Porte's residential and commercial customers. Sewer revenue represents proceeds from the
receipt and treatment of sanitary sewage. Last year's budget included a 4% reduction in these
fees. Both of these revenue sources are dependent on seasonal factors such as rainfall. As of
March 30, we have received 56.35 percent of budgeted revenue, however, the majority of these
revenues will be generated over the summer months.
Utility Fund
2,000,000
1,000,000 .
500,000 .
o
Utility Fund
1-4
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Charges for Services account for 86.24% of total revenues in the Sylvan Beach Fund. This
includes rental of the Sylvan Beach Pavilion, as well as concession and caterer commissions. As
of March 30, we have received 40.36 percent of budgeted revenue. .
Sylvan Beach Fund
Sylvan Beach
68,000.,,;
67,500
67,000
66,500
66,000 '.... , .
65,500
Rental of Space accounts for 77.48% of Airport Fund revenue, and we expect this revenue
stream to remain constant. As of March 30, we have received 41.67 percent of budgeted revenue.
Airport Fund
1,"",-_. ..~. ~. ....;,)
jo:
Airport
Charges for Services account for 96.39% of total revenues in the Golf Course Fund. This includes
green fees, cart rentals, tournament and membership fees, and all other related charges for use of
the Bay Forest Golf Course. Golf Course revenues are expected to decrease by $71,980, or
5.88%, due to increased competition and the current downturn in the economy. As of March 30,
we have received 40.54 percent of budgeted revenue.
Golf Course Fund
520,000 .
500,000 '
480.000 .
460.000 .
440,000 ,
420,000
400.000
2001-02
517,230
2002-03
450,331
Golf Course
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Charges for Services represent 93.89% of total Motor Pool Fund revenue. Lease and maintenance
fees are based on anticipated costs of providing vehicles of all'types to City Departments. Historical
data is used to detennine estimates of maintenance, fuel, lubrication and replacement for these
vehicles. Motor Pool revenues are expected to decrease by $97,825, or 4.85%. As of March 30, we
have received 51.44 percent of budgeted revenue.
Motor Pool Fund
Motor Pool
(" . ~ ;;. ..:'", - i.... '1~
410,000 .
408,000
406,000
404,000
"~
402,000 : . ':~.,:;' ,"
400,000: '
398,000
396,000 "
394,000
.
"."
...
..
".
.... .
.," I
.~.
Charges to Departments represent 54.20% of total Employee Health Services revenue this year.
Revenues are expected to increase $1,291,056. This increase is a direct result of increased charges
to operating departments and employee contributions. These charges are based on anticipated
costs of providing health insurance to City employees and retirees. Historical data is used, and
based on these estimates, a significant increase was built into this bUdget. Cities throughout the
state are facing 40-50% increases in their rates this year. As of March 30, we have received 49.47
percent of budgeted revenue.
Employee Health Fund
1,200,000
1,- '.
1.000.000 ,;
;;-
800.000 .
~~ . l
600,000 '. ."
400,000
2001-02
Employee Health 786,152
Fund
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Charges for Services represent 98.97% of total Computer Fund revenue. Computer lease fees are
based on anticipated costs of providing computers of all types to City Departments. Historical data is
used to determine estimates of maintenance, repair and replacement for computers. Based on these
estimates, an increase of $64,121, or 20%, is expected. As of March 30, we have received 50.00
percent of budgeted revenue.
Computer Fund
100,000
200,000
150,000 . ,
50,000 .
o
Computer Fund
Recap of Fiscal Year 2002
At the last Council meeting, the Director of Finance reviewed the Comprehensive Annual Financial
Report (CAFR) for the period ending September 30, 2002. I'd like to take this opportunity to share
with you with a brief synopsis of the information that was provided during that presentation. This
segment will not be a normal part of the Executive Summary.
The Comprehensive Annual Financial Report consists of 3 sections: Introductory, Financial, and
Statistical.
It is prepared by staff, and reviewed by the independent auditors as they conduct the annual audit.
The audit is primarily a review to assure that there are no mistakes in the document that materially
misstate the City's financial condition. The auditors' opinion does not address the City's financial
condition, but rather that the general purpose financial statements present fairly the financial
position of the City.
The CAFR is a snapshot of the City's financial condition at a certain point in time. This is
necessary because our financial condition changes every minute. We are constantly incurring
expenses and earning revenues. The CAFR is a way for us to stop and analyze our financial
condition.
This CAFR represents the financial position that has resulted from policy decisions that this council
set forth during the budget process in the summer of 2001. Staff has worked within the guidelines
you established and the result is a group of independent funds that are, in my opinion, in excellent
financial condition.
Located in the CAFR is the Combined Balance sheet of all city funds (page 19). We now have a
balance sheet with assets and other debits in excess of $145 million dollars.
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Because of the increased aWareness in the financial condition of publiC entities due to the Enron .
catastrophe, I would like to spend the rest of my'presentation highlighting the City's financial
position for each of its funds.
There are two major ways to measure Funds. Some funds have a FUND BALANCE. For these
funds, the measuring stick is the amount of Fund Balance they have. For the funds that have
Retained Earnings and Contributed Capital, the measuring stick we use is the amount of
WORKING CAPITAL they have. I will discuss the funds with Fund Balances first.
GENERAL FUND (PAGES 53-54)
The fund balance of the general fund decreased by $.5 million leaving an ending fund balance of
$7,127,919. The current fund balance is equivalent to 99 days of working expenditures and is within
the targeted goal of 90 to 120 days of working expenditures established for this fund. (Pages 53-54)
General Fund Balance
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
Fund Balance
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SPECIAL REVENUE FUNDS. The City has FOUR"(4) special revenue funds. (Pages 66-67)
Economic Development Fund - The economic development fund accounts for funds specifically set
aside to encourage development in the area. The fund balance decreased by $298,637 leaving an
ending balance of $723,474.
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
Fund Balance
Economic Development Fund Balance
1997-98
1998-99
1,515,126
1999-00
1,563,014
2000-01
1,022,111
2001-02
723,474
Hotel Tax Fund - The hotel tax fund accounts for revenues from the HoteVMotel Occupancy Tax and
related expenses. The-fund balance at year end was $637,279 an increase of $124,014 from the
previous year.
700,000
600,000
.500,000
400,000
300,000
200,000
100,000
Fund Balance
HotellMotel Fund Balance
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.
Section 48 Sales Tax Fund - This fund accounts for the Y2 cent sales tax dedicated to certain
economic and infrastructure projects. The year end fun~ balance increased by $692,616 with a year
end balance of $2,349,529.
2,500,000
2,000,000
1,500,000
1,000,000
500,000
Fund Balance
Section 4B Fund Balance
1997-98
1998-99
50,706
1999-00
791,847
2000-01
1,656,913
2001-02
2,349,529
Tax Increment-Reinvestment Zone- This fund accounts for revenues and related expenditures that
promote and benefit the common good and general welfare of the City of La Porte. The fund
balance increased by $24,912 with a year-end fund balance of $140,505.
160,000
140,000
120,000
100,000
80,000
60,000
40,000
20,000
Fund Balance
TIRZ Fund Balance
1997-98 1998-99
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DEBT SERVICE FUND (Pages 73-74)
The fund balance of the debt service fund increased by $286,542 leaving an ending fund balance of
$1,589,610. The current fund balance is equivalent to 240 days of working expenditures and is also
well above the targeted goal of 60 to 90 days of working expenditures established for this fund.
General Debt Service Fund Balance
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0'.1;..0"2:"
(~.qJ."):', ~
.":
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~:-., .:~
y" '-
(,'~,.:'.,,,.
*> <,
";- . . ~
i~.~l~ .'~
~. ~,
..' ..
~ ... --.~.
, .
Fund Balance
CAPrrAL PROJECT FUNDS (Pages 78-79) - The City has six major Capital Project Funds. The
Capital Projects Funds account for all resources received and used for the acquisition or
construction of capital facilities by the City, except those financed by Enterprise Funds. A brief
description of each fund reported in the Capital Projects Funds follows:
General Capital Improvements Fund - to account for planned capital improvement needs of the
City. This fund had a fund balance of $4,878,224 at the end of the fiscal year.
Other Infrastructure Fund - to account for special capital improvements in the City. Examples
are the pre-construction costs of the Library. The fund balance of this fund at the end of the year is
1,809,140.
1998 General Obligation Bond Fund -- to account for projects funded by general obligation bonds
sold in 1998. (These projects were the Sea breeze Park, the west side .land purchase and drainage).
The balance of this fund is $1,585,561 at the end of the fiscal year.
2000 Certificate of Obligation Fund- to account for the construction of the community library.
Construction on this project is complete, and it has a remaining balance of $319,210.
2000 General Obligation Bond Fund- to account for the construction of City Hall renovation, public
swimming pool and a new firehouse. The balance of this fund is $433,707.
2002 General Obligation Bond Fund- to account for the construction of the Wastewater Treatment
Plant and Fire Station Renovation. The balance of this fund is $4,753,035.
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The funds where Working Capital is used as the measuring stick are as follows:
ENTERPRISE OPERATIONS. The City has four (4) enterprise operations over which the City has
direct control and one (1), which they oversee. Each is discussed below.
Utility Fund - The utility fund accounts for the provision of water and treatment of wastewater for its
customers. Working capital decreased by $489,349 to $5,565,623. The decrease is attributed to the
lowering of water and sewer rates during the bUdget process. The projected end of year working
capital balance is approximately 82.4% or 300 days of budgeted expenses. This is above our
targeted working capital balance of 90 to 120 days.
Utility Fund Balance
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
.'~
;~
".~
"
...i.
;~
:!;:
.:iI'
.:':1
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:~
,,,
~\
~
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:. ~
~:
~
;.:~
,~
t<'!
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~.~::
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4,000,000
2,000,000
Fund Balance
2000-01 2001-02
15,564,487 15,988,076
Airport Fund - The City owns and operates a municipal airport. The only nonnal expenses of the
airport are routine maintenance and they are recovered through fees charged to fixed base operators
located at the airport. Under Federal Aviation Administration (FAA) requirements, excess revenues
of the airport are to remain in the Airport Fund for future improvements.
Airport Fund Balance
530,000
520,000
510,000
500,000
490,000
480,000
470,000
1997-98
491,063
1998-99
525,091
1999-00
520,446
2000-01
501,204
2001-02
496,820
Fund Balance
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La Porte Area Water Authority Fund - The La Porte Area Water Authority was created by the
Texas State Legislature in 1981 to assist the Bayshore Area in its conversion to surface Water, which
was mandated by the Harris Galveston County Subsidence District. The purpose of the Authority is
to proVide potable surface water to three customers; the cities of La Porte, Shoreacres and Morgan's
Point. The Authority accomplished its mission by participating in the construction of a water
purification plant and the construction of a 17 -mile transmission system. The City of La Porte started
receiving water from the Authority in 1991 and is its largest customer, utilizing 85.66% of its
production. The Authority ended the year with a working capital balance of $254,073. The Authority
has contracted its managerial and operational services to the City of La Porte.
La Porte Area Water Authority Fund Balance
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
Fund Balance
Sylvan Beach Fund - The City leased the Sylvan Beach Convention Center from the county for a 40
year tenn starting in 1983. The City proceeded to make approximately $300,000 in capital
improvements. The City has been very pleased with this operation which now has a working capital
balance of $168,996.
Sylvan Beach Fund Balance
350,000
300,000
250,000
200,000
150,000
100.000
50.000
.. ~~~~t-;~-~.'. ~.
1997-98
Fund Balance 244,669
1998-99
275,899
1999-00
303,035
2000-01
181,772
2001-02
122,848
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Golf Course Fund - The City owns and operates a municipal golf course, which was built with
general obligation bond proceeds in 1988. The working capital in the fund decreased $32,931 to
$173,511. The decrease in working capital was due to purchases of fixed assets.
Golf Course Fund Balance
1,200,000
1,000,000
800,000
''''...'u
600,000
'.,;.:~ .:,~'
:....-~ .
.~.~~).:~::
400,000
..........
~ '.:~ :
-'.,"~ .'-""
. '.~ e.~~~
.;. .
~..~.:k:..
200,000
Fund Balance
INTERNAL SERVICE FUNDS. The City has three internal service funds, which it utilizes to provide
services to its internal operations. Each will be discussed below. .
Motor Pool Fund - The motor pool fund is used to account for the revenues and cost of providing
vehicles of all types to City departments. This fund provides for maintenance, fuel, lubrication and
replacement for these vehicles. The working capital for this fund at the end of the year was
$2,080,218. Since this fund contains amounts necessary to replace vehicles, the goal of the
working capital balance is to have sufficient funds to replace vehicles once they have reached their
expected useful life. The City believes this goal is being met.
Computer Fund - The computer fund is used to account for the maintenance and replacement of
computer systems, including personal computers and specialized systems such as meter reading
devices and fleet fueling. The City recently replaced its financial and administrative systems and has
replaced its pOlice system's hardware and software. This fund is designed to gather sufficient funds
to replace these systems once they have reached their expected useful life. The fund ended the
year with a decrease in working capital of $293,296. .
Employee Health Services Fund - At October 1, 1997, the City created this fund to account for the
cost of providing health insurance to employees, employee dependents, retirees and others eligible
under the plan. This fund ended the year with a working capital balance of $1 ,421 ,200.
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DEBT ADMINISTRATION. The debt issues outstanding at the end of the year included $16,310,000
in general obligation bonds and $10,1'25,001 in revenue bonds. The City currently has an Aaa rating
from Moody's Investor Service and an A+ from Standard & Poor's Corporation on its general
obligation bond issues. Current state statutes limit total tax rate, including general obligation bond
indebtedness to $2.50 per $100 appraised valuation. Debt per capita at September 30, 2002, was
$495.
I trust that this information has been beneficial to you. Should you have ary questions, comments,
and/or need additional information, pease feel free to contact my office or the Director of Finance at
ext. 265. Thank you for your continued support.
SinCereIY~Ct- ~Q ell.
~rookS Feazelle, City Ma~er
~-~ \ ~~
Cyn~der, Director of Finance
Enclosure
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FINANCIAL SUMMARY
I . e
I Report of Revenues for Operating Funds
2nd Quarter Report
As of March 31,2003
I I Percent Collected I
Category Budget 2nd Quarter Budget 2nd Quarter Current Prior
I 2001-02 2001-02 2002~03 2002-03 Year Year
General Fund:
General Property Taxes $ 8,317,770 $ 8,327,697 $ 8,345,350 $ 8,413,096 100.81 100.12
I . Franchise Taxes 1,645,000 925,043 1,735,000 395,007 22.77 56.23
Sales Tax 1,775,000 707,602 1,800,000 626,729 34.82 39.86
I Industrial Payments 6,431,250 6,676,328 7,439,337 7,084,697 95.23 103.81
Other Taxes 44,000 22,124 43,000 20,925 48.66 50.28
License & Permits 298,375 102,644 194,950 79,452 40.76 34.40
I Fines & Forfeits 465,000 288,477 563,000 344,014 61.10 62.04
Charges for Services 1,727,650 949,681 1,740,400 841,064 48.33 54.97
Parks & Recreation 209,500 24,851 196,300 24,075 12.26 11.86
I Recreation & Fitness Center 219,500 117,742 223,000 123,109 55.21 53.64
Intergovernmental 305,000 120,776 401,424 125,798 31.34 39.60
Miscellaneous 30,000 106,189 34,902 76,968 220.53 353.96
I Operating Transfers 250,000 125,000 1,300,821 650,411 50.00 50.00
Interest Income 600,000 166,817 366,970 137,746 37.54 27.80
I Total General Fund Revenues 22,318,045 18,660,971 24,384,454 18,943,091 77.69 83.61
I Utility Fund:
Water Revenue 3,186,979 1,242,560 2,741,237 1,516,403 55.32 38.99
Wastewater Revenue 2,394,778 924,468 2,040,086 1,177,694 57.73 38.60
I Operating Transfers 0.00 0.00
Interest Income 180,000 45,092 92,560 15,814 17.09 25.05
Other 5,000 2,314 4,500 2,225 49.44 46.28
I Total Utility Fund Revenues 5,766,757 2,214,434 4,878,383 2,712,136 55.59 38.40
I Sylvan Beach Fund: 206,067 69,737 194,220 79,592 40.98 33.84
I Airport Fund: 23,675 21,797 42,238 16,833 39.85 92.07
Water Authority Fund: 1,013,231 287,792 1,224,709 399,754 32.64 28.40
I Golf Course Fund: 1,251,204 520,486 1,152,200 469,249. 40.73 41.60
I Total All Operating Revenues $ 30,578,979 $ 21,775,217 $ 31,876,204 $ 22,620,655 70.96 71.21
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I RepoA Expenditures for Operating ~
I Operating Divisions Grouped by Department
2nd Quarter Report
As of March 31, 2003
I I Percent Collected I
Category Budget 2nd Quarter Budget 2nd Quarter Current Prior
I 2001-02 2001-02 2002-03 2002-03 Year Year
FIRE
Fire Prevention $ 214,214 $ 96,876 $ 224,857 $ 84,163 37.43 45.22
I Fire Suppression 1,584,665 732,949 1,807,297 758,913 41. 99 46.25
Emergency Management 81,594 26,797 94,533 28,229 29.86 32.84
Emergency Medical Services 1,246,554 619,042 1,359,999 672,118 49.42 49.66
I Total Fire 3,127,027 1,475,664 3,486,686 1,543,423 44.27 47.19
I POLICE
Police Administration 635,802 290,125 659,985 313,984 47.57 45.63
Police Patrol 3,853,647 1,815,446 4,040,804 1,930,180 47.77 47.11
I Criminal Investigation 1,390,987 661,172 1,583,786 737,135 46.54 47.53
ID & Records 0.00 0.00
Support Services 975,279 456,319 1,039,939 451,221 43.39 46.79
I Total Police 6,855,715 3,223,062 7,324,514 3,432,520 46.86 47.01
I ADMINISTRATION
Administration 515,866 239,403 531,043 242,867 45.73 46.41
Municipal Court 444,884 199,228 484,388 232,733 48.05 44.78
I City Secretary 283,222 115,957 311,374 124,030 39.83 40.94
Legal 208,742 78,828 209,742 76,160 36.31 37.76
City Council 90,355 56,627 95,436 43,735 45.83 62.67
1 Total Administration 1,543,069 690,043 1,631,983 719,525 44.09 44.72
I Administrative Services
Human Resources 287,934 110,424 297,701 120,133 40.35 38.35
Purchasing 235,466 120,767 249,333 111,906 44.88 51.29
I Management Info Services 300,137 136,447 339,996 151,831 . 44.66 45.46
Total Administrative Services 823,537 367,638 887,030 383,870 43.28 44.64
I FINANCE
Accounting 689,236 344,866 732,736 329,299 44.94 50.04
1 Cash Management 0.00 0.00
Tax 305,563 138,935 315,184 144,707 45.91 45.47
Non-Dept - General Fund 1,517,600 435,294 2,443,6QO 990,219 40.52 28.68
I. Utility Billing 578,354 254,419 607,621 275,797 45.39 43.99
Non-Dept - Utility Fund 3,371,192 1,171,752 3,289,576 1,370,508 41.66 34.76
I Total Finance 6,461,945 2,345,266 7,388,717 3,110,530 42.10 36.29
I 2-2
I RepoA Expenditures for Operating .ds
I Operating Divisions Grouped by Department
2nd Quarter Report
As of March 31, 20~3
I I Percent Collected I
Category Budget 2nd Quarter Budget 2nd Quarter Current Prior
I 2001-02 2001-02 2002-03 2002-03 Year Year
PARKS AND RECREATION
Parks Maintenance 1,601,898 710,718 1,709,773 738,576 43.20 44.37
I Recreation 729,444 269,942 814,394 274,977 33.76 37.01
Special Services 490,091 219,120 534,413 237,622 44.46 44.71
Sylvan Beach Pavilion 206,067 87,638 216,199 81,315 37.61 42.53
I Administration 419,310 198,443 469,589 207,129 44.11 47.33
Total Parks and Recreation 3,446,810 1,485,861 3,744,368 1,539,619 41.12 43.11
I PLANNING &; ENGINEERING
I Planning & Engineering 663,451 303,089 749,918 334,874 44.65 45.68
Inspection 573,381 249,559 635,540 251,455 39.57 43.52
I Total Planning & Engineering 1,236,832 552,648 1,385,458 586,329 42.32 44.68
PUBLIC WORKS
.1 Public Works Administration 369,570 145,236 382,342 174,650 45.68 39.30
Streets 2,065,543 934,327 2,253,216 997,683 44.28 45.23
Residential Solidwaste 1,866,164 945,508 1,875,126 820,921 43.78 50.67
I CommercialSolidwaste 25,000 6,087 15,000 7,370 49.13 24.35
LaPorte Area Water Authority 1,013,231 483,261 1,115,731 428,022 38.36 47.70
Airport 23,675 12,008 51,673 12,661 24.50 50.72
I Water Production 470,061 219,654 487,319 227,405 46.66 46.73
Water Distribution 661,999 304,921 696,897 308,946 44.33 46.06
Wastewater Collection 797,269 386,660 787,612 345,076 43.81 48.50
I Wastewater Treatment 854,264 398,793 884,810 396,739 44.84 46.68
I Total Public Works 8,146,776 3,836,455 8,549,726 3,719,473 43.50 47.09
Golf Course:
I Golf Course Club House 510,454 184,517 421,252 172,313 40.90 36.15
Golf Course Maintenance 740,750 337,455 774,854 335,054 43.24 45.56
I Total Golf Course 1,251,204 521,972 1,196,106 507,367 42.42 41. 72
Total All Operationg Expenses $ 32,892,915 $ 14,498,609 $ 35,594,588 $ 15,542,656 43.67 44.08
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General Property Taxes - All Funds
(Fiscal Year)
City of La Porte
Cumulative
2001-02 2002-03 Change Total Total Change
2001-02 2002-03
October $113,822 $148,042 30.06% $113,822 $148,042 30.06%
November 355,446 279,044 -21.49% 469,268 427,086 -8.99%
December 3,308,132 2,957,810 -10.59% 3,777,400 3,384,896 -10.39%
January 5,302,716 5,092,904 -3.96% 9,080,116 8,477,800 -6.63%
February 922,477 1,762,668 91.08% 10,002,593 10,240,468 2.38%
March 285,724 152,598 -46.59% 10,288,317 10,393,066 1.02%
April 101,859 10,390,176
May 67,339 10,457,515
June 124,404 10,581,919
July 102,661 10,684,580
August 58,848 10,743,428
September 34,911 10,778,339
Property Tax Collections
12,000,000
8,000,000
. . :.: .:lt~{. ~'~:~~:i~;~. :". .. '~':~.';;{:".'~';>~~::.'~;:'~~[ ':':'~.:
~.~ ';..:; ~:~:;~~:' ':".::~~?:?\~ t.~<';~~~~~:'<f.~i:~tV~~f~"~:;:::~
?:~': ';' .- -<~M~~~? ':"i:"I1~~~"." :~~'.:;'<~:~i:i;~~'~lrg~:\::.;::: .=:j
! ' ;~?:~~;;q?/f4: >~;::t,:~":"~;<:";~~!:~r~t::.. ,~i(<.~~:~~~!~ ~::'~~"~~
'.'.. ';f.:.~.:'.L:_: " . :{ '.~:.:.'-\;>~:r~~~; ..~:'~>~:
~., .:-.:;..~'.:-: .,.' . ~ ". ,2~~.:'::::,,~~.~:j~;~~; :.~::~::
o
10,000,000
6,000,000
4,000,000
2,000,000
Oct Nav Dee Jan Feb Mar Apr May Jun Jul Aug Sep
1.-...-2001-02 -2002-031
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Industrial Payments - All Funds
(Fiscal Year)
City of La Porte
Cumulative
2001-02 2002-03 Change Total Total Change
2001-02 2002-03
Odober $0 $122,773 100.00% $0 $122,773 100.00%
November 176,321 163,193 -7.45% 176,321 285,966 62.18%
December 6,837,799 6,532,999 -4.46% 7,014,120 6,818,965 -2.78%
January 148,112 404,095 172.83% 7,162,232 7,223,060 0.85%
February 502,363 43,296 -91.38% 7,664,595 7,266,356 -5.20%
March (34,505) 7,630,090
April 18,024 7,648,114
May 0 7,648,114
June 10,267 7,658,381
July 0 7,658,381
August 0 7,658,381
September 0 7,658,381
Industrial Payment Collections
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
o
..
-
- ,
r ..
~
, .
Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep
1-2001-02 -2002-031
2-5
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Charges for Services - General Fund
(Fiscal Year)
City of La Porte
Cumulative
2001-02 2002-03 Change Total Total Change
2001-02 2002-03
October $125,962 $133,361 5.87% $125,962 $133,361 5.87%
November 141,317 179,229 26.83% 267,279 312,590 16.95%
December 185,986 221,978 19.35% 453,265 534,568 17.94%
January 240,297 136,686 -43.12% 693,562 671,254 -3.22%
February 209,497 119,197 -43.10% 903,059 790,451 -12.47%
March 189,216 197,798 4.54% 1,092,275 988,249 -9.52%
April 130,162 1,222,437
May 125,118 1,347,555
June 199,447 1,547,002
July 196,745 1,743,747
August 181,531 1,925,278
September 183,461 2,108,739
Charges for Services Collections.
2,500,000
500,000
2,000,000
1,500,000
1,000,000
o
Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep
/.......--2001-02 -2002-031
2-6
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Monthly Sales Tax Collections
(Fiscal Year)
City of La Porte
Cumulative
2001-02 2002-03 Change Total Total Change
2001-02 2002-03
October $161,256 $140,353 -12.96% $ 161,256 $140,353 -12.96%
November 199,065 161,288 -18.98% 360,321 301,641 -16.29%
December 151,814 141,499 -6.79% 512,135 443,140 -13.47%
January 129,213 121,785 -5.75% 641,348 564,925 -11.92%
February 208,945 223,348 6.89% 850,293 788,273 -7.29%
March 142,690 140,096 -1.82% 992,983 928,369 -6.51%
April 120,027 1,113,010
May 208,994 1,322,004
June 130,261 1,452,265
July 125,781 1,578,046
August 210,095 1,788,141
September 178,799 1,966,940
Monthly Sales Tax Collections"
2,500,000
2,000,000
i;j- .".
1.500,000
1,000,000
500,000
o
r2.!~~;~(
~~.~j/?~.. ':~~ '
,.......... "-...
~
FY 01-02
FY 02-03
By Quarter
IrJ 1 st [J 2nd g 3rd [J 4th I
2-7
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.
INVESTM.ENT REPORT
- _.- - - - - - - - - - - - - - - - -
- - - - - -
e
RESULTS OF CASH MANAGEMENT ACTIVITY
FOR MARCH 2003
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Portfolio Composition and Value
lIS of March 31, 2003 lao._
80._
Par Book Markel Days III
Value Value Value, Maturity 80._
I~ent Pools 30,924,754 30.924,754 30,924,754 1
CMO's 500,000 65,948 88,941 2,088 40._
Agencies 9,500,000 9.500,000 9,560,450 790
40,554,145 189 20._
TDlaI 40,924,754 40,490,700
0._
-- ~ AgonoIoo
76.37% 0.16% 23.46%
__-G3 -S0p.42 -6- _-02
Investment Maturity Schedule
as of Marc:h 31, 2003
Book
Value Pen:ent
0-3 months 30,924,754 76.37'Ilt
9-12monlhs 1,000,000 2.47% 1-12mo
1-2 vears O.llO'llo
2-3 vears 8,565,948 21.18'110
TDlaI 40,490,700 1oo.llO'llo
Pooled Funds
Bond Funds
Portfolio
Y'18Id
1.ll6'llo
1.35"
Benchmark
Yield.
1.58'llo
1.15"
TDlaI
1.51"
Portfolio Performance
for the month of Marc:h 2003
Weighllld
AWllage
Maturity
6.67 months
1 dsy
1.36'Il.
5.53 months
"The pooled funds benchmark is based on the average monthly yield or a 2-vear Treasury.
The bond funds benchmark yield is based on the IMlIlIge monthly yield or a 3-month Treasury.
The lDlaI is based on _ighl8d lMlrage monthly benchmark yielels.
Pooled Funds
Bond Funds
TDlaI
I 0 Portfolio YIekI .llencIImark YIeld. I
,Portfolio Earnings
fo, 3 months ended Marc:h 31, 2003
400.000
Budaet Actual ........nt 300.000
General 388,970 137,748 37.54"
EnlIlrprise 222,450 37,138 16.ll9'l6 200.000
InlIlmal Service 107,600 34,386 31.94"
TDlaI 697,020 209,250 30.02'1(, 100.000
Yield CUrve
3_
3._
2._
2._
1._
UOllo
1._
OIN 3_ Hmo 1~ ~ ~
I__JIr>43 __ F_ __ Mor-G31
GenenI &dBIprIse InIernaI SenIIce
1lI6udget .ActuaI
WAM - Poalad FundS
8
7
6 : ':.~.. . ~ . ,,~ y~:;
5 -'(,f;:J. ~!-t~:..
4 ',::'q ,.~.--
to.,j'"' .;~l~..
3 ~.t*t~
)'":" .-....
2 .- .- " )j~'~;;
}.
1 ". .... .- '~
1',
JarHl3 Feb-03 Mar.oo
Average for March
2003 2002
97.9O'l6 97.ll6'llo
2.10'lIo 2.12'll1
100.llO'llo 100.00'lIo
" or funds invested in:
Securities & Pools
Bank Depository
TDlaI " or funds invested
Operating Account Balance
$867,717 $688,421
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Monthly Summary Report of Cash Management for \\'larch 2003
2. ClIlcullltion of PurchllSing Effectiveness
1. Purchases IInd Associllted Interest Rlltes
INVESTMENT
COST
-
ADJ
T-BILL
0.002%
0.037%
0.092%
0.037%
0.037%
0.037%
0.029%
0.037%
0.037%
0.182%
0.034%
0.221%
0.201%
0.406%
0.032%
2 YEAR
T-BILL
.530%
.530%
.530%
.530%
.530%
.530%
.470%
.530%
.530%
.530%
.470%
.390%
.560%
.750%
.510%
ADJ
RATE
0.021%
0.080%
0.196%
0.061%
0.059%
0.059%
0.045%
0.053%
0.053%
0.163%
0.031 %
0.208%
0.173%
0.305%
0.029%
RATE
3.120%
3.330%
3.250%
2.550%
2.450%
2.450%
2.300%
2.200%
2.200%
.370%
.335%
.309%
.342%
.314%
.383%
RATIO OF
TOTAL
0.159%
2.410%
6.026%
2.410%
2.410%
2.410%
1.944%
2.410%
2.410%
1.915%
2.344%
15.864%
12.879%
23.184%
2.110%
DAYS
* COST
2,044,332.20
31,000,000.00
77 ,500,000.00
31,000,000.00
31,000,000.00
31,000,000.00
25,000,000.00
31,000,000.00
31,000,000.00
153,238,860.95
30,147,772.19
204,034,405.33
165,647,501.10
298,187,085.35
27,139,930.94
65,946.20
1,000,000.00
2,500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
30,647,772.19
30,147,772.19
29,147,772.19
27,607,916.85
27,107,916.85
27,139,930.94
DAYS
HELD
31
31
31
31
31
31
25
31
31
5
1
7
6
11
RATE
13.120%
3.330010
j .250010
2.550%
2.450%
2.450%
2.300%
2.200010
2.200%
1.370010
1.335%
1.309%
1.342%
1.314%
1.383%
INVESTMENT
COST
65,946.20
1,000,000.00
2,500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
30,647,772.19
30,147,772.19
29,147,772.19
27,607,916.85
27,107,916.85
27,139,930.94
03
03
03
03
03
03
03
03
03
03
03
03
03
03
03
END
DATE
31
31
31
31
31
31
31
31
31
6
7
14
20
31
31
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
03
03
03
03
03
03
03
03
03
03
03
03
03
03
03
START
DATE
1
1
1
1
1
1
6
1
1
1
6
7
14
20
31
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
TYPE
TEXPOOL
TEXPOOL
TEXPOOL
TEXPOOL
TEXPOOL
TEXPOOL
CMO.
AGY.
AGY.
AGY.
AGY.
AGY.
AGY.
AGY.
AGY.
(..)
I
......
0.135%
0.004%
.530%
.510%
0.111%
0.004%
.253%
.251%
8.819%
0.294%
113,423,995.50
3,784,823.23
3,780,799.85
3,784,823.23
30
1
.253%
.251%
3,780,799.85
3,784,823.23
03
03
31
31
3
3
03
03
1
31
3
3
WGIC
WGIC
e
.56%
T-Bll.L - u.s. TREASURY Bll.L; T-NOTE - u.s. TREASURY NOTE; T-BOND" U.S. TREASURY BOND; CMO - COLLATERALIZED MORTGAGE OBLIGATION; TEXPOOL = TEXAS LOCAL GOVERNMENT
INVESTMENT POOL; AGY - u.s. GOVERNMENT AGENCY; LOGIC" LOCAL GOVERNMENT INVESTMENT COOPERATIVE. INVESTMENTS MARKED WITH AN ASTERISK (*) REPRESENT LONG TERM
INVESTMENTS AND ARE BROKEN INTO ONE MONTH SEGMENTS FOR CALCULATION OF PURCHASING EFFEcrIVENESS. .
.66%
100.00%
286,148.706.79
188,930,650.49
TOTALS
188.930.650.49
TOTALS
- - - .. - - - - - - - - - - - - - - -
Monthly Summary Report of Cash Management, Continued
. 3. Comparison to Performa..ce Indicator - - - - -
- 7. Dillersijiclltion of Investments - - -
2 YearT-BiII
This Months Adjusted Rate 1.66%
- Measurement Rate 1.56% A By Investment Type
+/. Adjustment for Past Performance History 0.03%
= Performance Rate for the Month (Basis Points) 0.07",1,
CMO's Logic
This Months Performance Rate Applied Agency Notes 0% 9%
to Interest Earned Formula to arrive 23%
at Impact for the Month 937.33
4. Effectilleness to Date (Since October 1, 2002) e
Interest:
Summation Through Beginning of Month (4,556.22)
+/- impact ofInvestment Purchases 937.33 Texpool
Summation Through End of Month (3,618.89) 68%
Gain (Loss) on Investments:
c..> Summation Through Beginning of Month 0.00 B. By Stated Maturity
I
I\) +/- impact ofInvestment Purchases 0.00
Summation Through End of Month 0.00
1-12 Months Over 24 Months
Total Impact Through End of Month (3,618.89) 2% 21%
-
ill " -
S. Interest Earnings to Date ,".", .
: "~r' "','
~...:: ~ ('0..'
Interest Earned this Month plus Gain or (Loss) 58,142 . e
Total budgeted 1,199,810
Interest Earned Year to Date 333,598 Overnight
Yet to be earned 866,212 77%
Percentage Earned 27.80%
6. Market Value and Weighted A lIera,e Maturity Summ-;;;:;
Beginning Book Value 43,638,448.20 Beginning Weighted Average Maturity (Mths) 6.0
Beginning Market Value 43,701,937.69 Ending Weighted Average Maturity (Mths) 7.0
Change in Market Value from Prior Month (14,113.16)
Ending Book Value 40,490,700.37 Unrealized Gainl(Loss) on Portfolio 63,445.08
Ending Market Value 40,554,145.45 Net Asset Value 100.2%
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
TOTAL RETURN CALCULATION REPORT
FOR MARCH, A 31 DAY MONTH
DAYS
COST
INTEREST
EARNED
INTEREST
RATE
INVESTMENT
COST
DAYS
HELD"
e
2,044,332.20
31,000,000.00
77,500,000.00
31,000,000.00
31,000,000.00
31,000,000.00
25,000,000.00
31,000,000.00
31,000,000.00
734.84
2,828.22
6,900.68
2,165.75
2,080.82
2,080.82
1,575.34
1,868.49
1,868.49
13.120%
3.330%
3.250%
2.550%
2.450%
2.450%
2.300%
2.200%
2.200%
65,946.20
1,000,000.00
2,500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
3
3
31
31
31
31
25
31
31
153,238,860.95
30,147,772.19
204,034,405.33
165,647,50 l.l 0
298,187,085.35
27,139,930.94
5,750.03
1,102.83
7,314.49
6,088.57
0,731.47
,027.97
.370%
.335%
.309%
.342%
.314%
.383%
30,647,772.19
30,147,772.19
29,147,772.19
27,607,916.85
27,107,916.85
27,139,930.94
5
1
7
6
II
e
113,423,995.50
3,784,823.23
3,893.71
129.76
.253%
.251%
3,780,799.85
3,784,823.23
30
1,286,148,706.79
684,578.61
41,488,667.96
58,142.29
0.00
58,142.29
INTEREST EARNED
GAIN (LOSS) ON INVESTMENT ACTIVITY
TOTAL RETURN
1.66%
TOTAL RETURN ON AVERAGE DAILY INVESTED BALANCE
MATURITY
DATE
PURCHASE
DATE
08112115
01130/04
04128/05
05/10/05
06/26/06
05/19/05
05118/05
07/28/05
09/06/05
01/28/94
01/30/02
12126/02
11/19/02
11/18/02
01/28/03
03/06/03
01/28/03
02110/03
03/06/03
03/07/03
03/14/03
03120/03
03131/03
03/31/03
03/01/03
03/06/03
03/07/03
03114103
03/20/03
03131/03
W
I
W
03/31/03
03/31/03
03/01/03
03/31/03
TOTALS:
-
-
_.
-
-
-
-
-
INVENTORY REPORT
INVESTMENT PORTFOLIO AT MARCH 31
-
-
-
-
-
-
-
-
-
-
-
FUND
INVESTMENT ACCRUED
PAR/FACE INTEREST
2003
ENDING CHANGE IN MONTHS TO
MARKET VALUE MARKET VALUE MATURITY
BEGINNING ENDING
MARKET VALUE BOOK VALUE
BEGINNING
BOOK VALUE
INTEREST
illi
MATURITY
DATE
PURCHASE
DATE
TYPE
217.84 POOLED
65,946.20
61
(16,053.16)
68,941.28
65,946.20
84,994.44
80,014.95
80.014.95
13.120%
12115/08
01/28/94
CMOs
FHLMC
e
217.84
2,775.00 POOLED
6,770.83 POOLED
2,125.00 POOLED
2,041.67 POOLED
2,041.67 POOLED
1,597.22 POOLED
3,666.67 POOLED
3,666.67 POOLED
65,946.20
1,000,000.00
2,500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
10
39
26
26
28
29
25
25
6)
(450.00)
(3,600.00)
(240.00)
310.00
(330.00)
6,250.00
(310.00)
310.00
(16,053
68.941.28
1,017,620.00
2,508,850.00
1,007,040.00
1,007,190.00
1,002,560.00
1,006,250.00
1,004,380.00
1,006,560.00
65,946.20
1,000,000.00
2,500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
84.994.44
1,018,070.00
2,512,450.00
1,007,280.00
1,006,880.00
1,002,890.00
1,000,000.00
1,004,690.00
1,006,250.00
1,000,000.00
2,500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
3.330"11.
3.250%
2.550%
2.450"11.
2.450"11.
2.300%
2.200%
2.200%
01/30/04
06126/06
05/19/05
05/18/05
07/28/05
09/06/05
04128/05
05/10/05
AGENCIES
FHLMC 01/30/02
FHLMC 12/26/02
FHLMC 11/19/02
FNMA 11/18/02
FHLMC 01/28103
FNMA 03/06/03
FHLB 01/28/03
FHLB 02110/03
24,684.73
9,500,000.00
,940.00
9,560,450.00
9.500.000.00
9,558,510.00
9,500,000.00
POOLS
LOGIC
TEXPOOL
POOLED
POOLED'
3,784,823.23
27,139,930.94
o
o
0.00
0.00
3,784,823.23
27,139,930.94
3,784,823.23
27,139,930.94
3,777,162.17
30,281,271.08
3,777,162.17
30,281,271.08
34.058.433.25
1.248%
1.330"11.
03/31/03
03/31/03
to)
~
-
0.00
24,902.57
30,924,754.17
40,490,700.37
7
0.00
(14,113.16)
30,924,754.17
40,554,145.45
30.924,754.17
40,490,700.37
34,058,433.25
43,701,937.69
43,638,448.20
TOTAL:
-
-
-
-
-
-
-
-
_.
-
-
-
-
-
-
-
-
-
-
e
e
PORTFOLIO DETAIL TRANSACTION REPORT
FOR PERIOD ENDING MARCH 31, 2003
PURCHASES
TYPE PAR COUPON YIELD MATURITY PRICE PRINCIPAL PREM/(D/SC) ACCRUED TOTAL FUND
FNMA 1,000,000.00 2.300% 2.300% 09/06105 100.0000 1,000,000.00 - - 1,000,000.00 POOLED
SALES
TYPE PAR COUPON YIELD MATURITY PRICE PRINCIPAL PREM/(D/SC) ACCRUED TOTAL FUND
CALLED
TYPE PAR COUPON YIELD MATURITY PRICE PRINC/PAL PREM/(D/SC) ACCRUED TOTAL FUND
MATURED
TYPE PAR COUPON YIELD MATURITY PRICE PRINCIPAL PREM/(D/SC) . ACCRUED TOTAL FUND
U)
I
01
4.50%
4.00%
3.50%
3.00%
2.50%
2.00%
1.50%
1.00%.
-
112 Year T-Bill
EJ Portfolio Yield
- - - - - - - - - - - - - - - - - - -
Portfolio Yield vs 2 Year T-Bill
e
e
CA>
I
0>
- - - - - - - - - - - - - - - - - - -
Additional Earnings
e
-..>
.~ l
....:
~:.i
'.
,
:1-
}.ti~;:::41~~~9f~~f{;~~~~/;t11~~.iifY::j\;'j
1-..;-.-, -~
{iq:i
:/ ~'Ji. :.;;;',l.:~~Jl'J
-
.,.
-.
Sep-02
Nov-O 1 I Dec-O 1 Mar-02 Apr-02 I May-02 I Jun-02 I Jul-02 I Aug-02
-
824 (8~602) 937
-
10,697 2,095 (3,619)
i~.~'
. .
!':'It,;~;
12,000
10,000
8,000
6,000
4,000
(..) 2,000
I
-....I
-
(2,000)
(4,000)
(6,000)
(8,000)
(10,000)
Oct -01
. Monthly 9,873
CJ Cumulative 9,873
-------------------
Investment Maturity
& Cashflow
(excluding Texpool & Logic)
e
e
~
....... .-
-
-
,
r , I l
~ i ~
.' ;
,
t t i I T I I I I I
1-, I I I" I
I I I T I I I '1 I I I (T I I I
T I IT I I I
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
W
I
(X)
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
-
-
-
-
-
-
-
-
-
Market Gain (Loss)
by Month
-
-
-
-
-
-
-
-
-
-
e
e
70,000
60,000
50,000
40,000
30,000
20,000
10,000
(.0)
I
co
SEP
AUG
JUL
JUN
MAY
APR
MAR
60,450
2,995
63,445
FEB
58,510
4,979
63,489
IAN
52,651
6,585
59,236
DEC
54,915
7,886
62,801
NOV
18,031
10,668
28,699
OCT
28,515
12,049
40,564
_ AGENCIES
r::;:::;J CMO'S
-+-TOT AL
- - - - - - - - - - - - - - - - - - -
- - - - - - - -
-.
Monthly Portfolio Division
01%
10
047% e;
-
- - -
I Cl KMPR . First SW 0 Coastal Securities 0 Duncan Williams
(.0)
I
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0
Average Returns on Investments
14.00%
12.00% e
10.00%
8.00%
6.00%
4.00% ;IE] t
~
-r-:?' :'. '.~ . ~ ". .. ~ ,- . ..t-..,,'!!""
2.00% ,\\::.: . . ..~ ~~; : .:~. :
0.00% " ':.~..~.. ~. ,:", , ~ t "'. ~ ..."..
KMPR First SW Coastal Duncan
10 Average Yields 13.12% 2.73% 2.72% 2.20%
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CITY OF LAPORTE MUNICIPAL ttURT
April 2002 - April 2003
Improve Work Environment and "Morale for Court Staff
Improve the Service provided to the Public
Improve Internal & External Efficiencies in operation
Reduce Costs of Operation ' .
Improve Court ~evenue through collection eff~rts
I. Improve Work Environment and Morale for Court Staff
Establish Objectives and Direction for the Court anq staff
Improve Teamwork
Engage and Encourage initiative for new ideas and better ways of doing things
Results: The Court.staffhas initiated and implemented many new ideas for improving the
operation of the Court arid the morale ,seems to be in great shape. Teamwork has
improved tremendously.
II. Improve the Seryices provided to the Public & the Court's availabilitv
1.) Expand opportunities for users to take care of Court business
2~) Developed a Court Information Handout - explains the options_~vailable for taking care
of their Court business on or BEFORE their scheduled Court date.
3,) New and Revised Forms that explain to all users, their responsibilities and due dates.
4.) Started an Evening docket for juvenile offenders and others who need to schedule their
appearance arou,nd work schedules.
Results: 1.) ActuafCourt Days have been lowered from 10 to 5 days. per month
2.) Shorter Wait times on Court Days
3.) Court' personnel spending much ,less time on phone answering questions.
4.) Greater flexibility for Court Scheduling - ie. Juvenile offerlders can appear
withou~ missing school and/or adults missing work. '
5.) Reduction of misinformation and subsequent warrant and arrest.-
6.)' E~e~~ve Distribu~on.ofworkload t~oughout the week
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III. Improve Internal & External Efficiencies in operation
1.) Established a Jail Docket - 7 days a week
2.) Developed new processes for Court operations including:
.. Procedures within Court - utilization of Court Staff
· Expanded Window opportunities for Court business
. Case Jacket Revisions - reducing cas'e handling ,
· Revisions to Payment Agreements improving consistency while providing
sufficient flexibility for individual circuInstances.
· Docket revisions - ie. Atty docket - Show Cause dockets; etc.
· In cooperation with PD - development of proce,qures for disposing of
confiscated property
Results: 1.) Reduced Exposure to Liability for City
2.) Greater user satisfaction and flexibility for handling court business
3.) Shorter wait times during ,Court
4.) Reduction in costs for Judicial Services and City Attorney prosecutor time
5.) Increased revenue and collections
IV. Reduce Costs of Operation
As a result of the above stated improvements, the total Dollars spent on Judicial Services and
City Attorney services (Prosecutor) has been reduced.
Reduction in billing for Judicial Services: Reduced 23%
(Over last 12 months compared to previous 12 month period)
* Unab,le to quantify reduction of City Attorney time related to Court Services since those
services are not billed through the Court's budget.
V. Improve Court Revenue throu2h collection efforts
1.) Changes in Payment Agreements for offenders
2.) Direct follow-up and contact with delinquent offenders
3.) Standardized procedures for mod~fication to existing agreements
Results: Last 12 mos.
With Caseload relatively, the same: 9,809
Previous 12 mos
9743
.R~venue is up + 19.3 % or + $145.204
$ 898,743
$ 753,539
The Next 12 Months
1.) Addition of Altemat~ Judges
2.) Transition to a Modified Court Administrator position
3.) Continued Improvements to all of the ~bove
4.) $l,OOO,OQO'Court
.
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B'
REQlsT FOR CITY COUNCIL A!NDA ITEM
Agenda Date Requested:
Appropriation
Requested By: Carol Buttler
Source of Funds:
N/A
Department:
Account Number:
N/A
Report: X Resolution:
Ordinance:
Amount Budgeted:
N/A
Amount Requested: N/A
Exhibit
Memorandum
Budgeted Item: YES NO
Exhibit
Survey of Youth Proerams
Exhibit
Exhibit
SUMMARY & RECOMMENDATION
The attached presentation material is in response to Council's request at the recent City Council
retreat. Staff has researched summer employment program options for our local youth.
Staff Recommendation
Implement a pilot program for the 2003 summer season, to train local youth with job
ready skills and to encourage an interest in public service careers.
Action Required bv Council:
Receive presentation information and provide direction to staff.
tf~-{)3
Date
.. CITY OF LA PORTE
ADMINISTRATIVE SERVICES
MEMORANDUM
^pril 22, 2003 .
TO:
Debra Brooks Feazelle, City Manager n f V
Carol Buttler, Director of AdmiIrislIati~e Servi~ ... .
Youth SUIll1Iler Employment - Pilot Program Proposal
, FROM:
RE:
As you requested, Human Resources s~aff researched area programs available for youth .during the summer
months (see attachments). '
Based on City C'Ouncil's request versus the information received, HumanReso~ces staff recommends:
. a pilot seasonal empf'Oylnent program for 10 full weeks beginning June 2, 2003, and ending
August 8, 2003. '. '
.. the program be intended 'as a training opportunity for students to:
.. acquire skills necessary for the job market.
· become interested in public service as a career. .
. students work as few as 20 hours or as many as 40 hours per week, depending 'On requests by
departments. . ,
I
-. a generic job descripti'On to all'OW for office and field type duties. ,
. students prepare .a report 'on their experience and skills learned. .
. an appreciation lunch on the last day of the program (Friday, August 8) with students providing a brief
'Overview of their experi~nce working at,the City of La Porte.. .
.. a certificate of completion for student's use asajob reference: "
. '. a pf(~clamation pres~ted by the Mayor at" a City Council me~g.' .. ' .,' : ' .
. stUdents be paId at least $5.15 h'Our (current minimum wage), but maybe paid as much as $7.00 per hour
(~inimum beginning wage for lifeguard position). '.
. , a minimum budget of $3?450.00 (based on 3 students at $5.15 per hour for.20 hours per week)
. a maximum budget of $30,780.00 (based on 1 0 stud~ts at $7.00 per hourJor 40 hours per week)
Attachment , .
1. Survey results of entities offering formal youth progra.m.s.
- Debra Brooks Feazelle
April 21, 2003
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SURVEY RESULTS OF ENTITIES OFFERING FORMAL YO:urB PROGRAMS
Human Resources staff contacted staff at LPISD, City of Pasadena, City of Austin, Harris County Precincts 1
and 2. The following programs are offered at the ~eferenced entities:
LPISD
. Offers a co-op program for students to attend classes ~ day and work ~ day throughout the school year.
. For summer-positions, students should be placed in a position by June 1 st.
. LPISD prefers semor level students for summer due to I-year experience in the program.
. Minimum wage is expected but more~ay be offered depending on students' experience and skill level.
City of Pasadena - . .' .
. Offers a paid internship.pro~am dwing the summer to junior and senior level high school students.
. Personnel Department personnel coordinates requests from departments for type assistance needed.
. May or may not be offered again this summer. (Budget constraints may affect.)
. Offers a Summer Enrichment Intern Program in Parks and Recreation limited to college level students
enrolled in a parks and recreation related field. .
. CitY of Austin
. Offers a program operated jointly with Travis County for students ages 14 to 17 who are enrolled and _
, attending school. _
. Handles approximately 800 youth during sUmmer months.
. Promoted as a. tr~ng program for job readiness:
. ,Minimum wage offered, only.
Precinct 1 - Commissioner Franco Lee _
. Off~ a "Street Olympics" Program for various competition type activities.
. Uses some Community Development Funding Grants.
. City of La Porte Parks and R~eatioi1 h8:S participated in the past.
. There is 8: fee to participate.'
Precinct 2 - Commissioner Sylvia Garcia
. Offers a surirmer day camp program coordinated through -several school districts to target low income' /
high risk children in grades 1 through 8.
. Employs high. school students as camp counselors.
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-
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-
-
-
-
-
-
-
-
-
-
-
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(.0)
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2003
This report is in full compliance with the investment strategy as
established for the pooled investtnent fund and the Public Funds
Investment Act (Qtapter 2256).
March 31
e
Michael Dolby
Assistal1t Finance Direct
/}J~
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CAPITAL IMPROVEMENT PROJECTS
1
1
1
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1
1
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PROJECT
NUMBER
GEN 504
SEW 669
GEN 675
GEN 709
UTL 725
GEN 758
GEN 766
GEN 776
GEN 781
GEN 787
GEN 788
REV 791
GEN 795 -
GEN 798
GEN 799
GEN 802
GEN 813
GEN 821
REV 822
REV 823
REV 824
AIR 825
REV 826
GEN 828
GEN 831
GEN 832
GEN 833
UTL 835
GEN 836
GEN 841
GEN 846
GEN 847
GEN 849
SBF 851
GEN 854
GEN 855
GEN 856
GEN 857
GEN 858
GEN 859
UTL 865
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LIST OF PROJECTS, SORTED BY PROJECT NUMBER
Fire/Police Training Facility and EOC
Sanitary Sewer Rehabiliation
Joint Ventures for Capital Improvements
Sidewalk Replacement Projgram
Participation in Water and Wastewater Line Oversizing
City Hall Repair/Renovation (combined with proj #830)
Canada/East Blvd Intersection Improvements
Land Acquisition
Fiber Optics Installation
La Porte Community Library
Fairmont Parkway Expansion to 6 lanes (combined with proj#821)
Furnishing Original City Hall
Relocation of North Side Playground
Land Acquisition (proj #716)
Whelen Siren Replacement
Citywide Communications Upgrade
Park System Improvements Seed Money
Fairmont Parkway Overpass at Union Pacific
Main Street Association
City Marquee
Beautification/Sig nage
Airport Improvements
Development Assistance
Leasehold Improvements/Old Entex Building
Fire Station #3
Fire Station #4
San Jacinto Swimming Pool
Bay Area Boulevard Trunk Sewer (Design)
Creekmont Park Improvements
Glen M~adows Subdivision Fence/Drainage Improvements
Harris County Joint Venture/Deceleration Lanes
F101 Watershed Study Recommendations
F216 Watershed Study Recommendations
Sylvan Beach Walkway/Landscaping
Lomax Park/Playground Replacement & Landscaping
Pedestrian & Bicycle Trail System
Renovation and Enlargement of Central Park Hockey Rink
Special Programs Center-Upgrade Park Maintenance Phase II
Fire Station #2 Land Purchase
Northside Community Plan
Lift Station Evaluation
PAGE
NUMBER
4-3
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4-27
4-28
4-29
4-30
4-31
4-32
4-33
4-34
4-35
4-36
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4-45
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UTL 866
UTL 867
UTL 868
SBF 869
GEN 872
GEN 873
GEN 874
GEN 875
GEN 876
GEN 877
GEN 878
UTL 879
UTL 880
UTL 881
GEN 882
GEN 883
REV 884
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Wastewater Treatment Plant Improvements
Farrington Blvd. Trunk Sewere Rehabiliation
Utility Relocation for Bay Area Blvd.
Sylvan Beach Pavilion Exterior Repairs
Concrete Street Restoration
Little Cedar Bayou Park
Refurbish Fitness Center
Renovate Lomax City Hall
Fairmont Park E. Det. Basin
City Hall Parking Lot
Geographic Information System
Replace Ground Storage Tank 4
Utility Equipment Replacement
Waterline Replacement
Wastewater Treatment Plant
Fire Station #2 Emergency Medical Facility
Bay Area Boulevard Trunk Sewer
4-46
4-47
4-48
4-49
4-50
4-51
4-52
4-53
4-54
4-55
4-56
4-57
4-58
4-59
4-60
4-61
4-62
- - - - - - - - - - - - - - - '- - - -
List of Outstanding Capital Projects as of October 1, 2002 . With activity for the Second Quarter of Fiscal Year 2002-2003
Remaining
Budget
As of 3/31/03
Total Spent
Inception
to Date
New
Budget
FY 02-03
Remaining
Spent thru Budget
FY 01-02 As of 9/30/02
e
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485,993
193,805
19,519
50,000
50,000
o
66,739
27,269
20,840
185,080
213,030
449,650
24,236
36,337
282,642
40,761
146,401
96,877
82,500
54,030
42,514
160,437
41,252
77 ,823
6,696
945,000
(95,205)
(23,599)
16,624
3,069
48,330
250,000
(104,659)
1,184,243
171
3,396
14,007
(2,105)
43,416
180,686
109,771
25,000
o
211,918
111,550
35,000
30,000
25,000
71,375
74,000
812
156,195
481
o
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31,139
2,180,810
207,731
43,160
137,371
3,020,570
350
32,764
48,663
94,736
80,209
103,599
3,123
o
5,970
28,036
3,413
53,748
22,177
30,930
5,000
925,205
507,054
104,376
36,931
5,670
o
217,002
65,757
11,829
34,604
18,993
46,105
1,445
219,314
10,229
o
187,308
138,082
6,750
o
o
o
,825
o
Spent in
FY 02-03
812
350,000 156,195
20,000 481
50,000
50,000
113,542
10,512
123,831
11,620
9,896
80,281
36,792
30,000
231
1,275
5,000
179,425
5,613
487
2,172
22,283
10,479
77
1.445
450
20,000 10,000
165
175,000 185
2,700
30,000
25,000
73,200 ,825
74,000
486,805
o
o
o
o
o
180,281
37,781
20,840
308,911
224,650
449,650
34,132
36,337
362,923
40,761
183,193
96,877
82,500
54,030
42,514
160,437
11,252
78,054
7,971
950,000
84,220
(23,599)
22,237
3,556
48,330
250,000
(104,659)
1,186,415
171
25,679
24,486
(2,028)
44,861
181,136
99,771
25,000
165
37,103
114,250
35,000
o
369,614
10,210
50,012
27,387
31,139
2,067,268
197,219
43,160
13.540
3,008,950
350
22,868
48,663
14,455
80,209
66,807
3.123
o
5,970
28,036
3,413
53,748
21.946
29,655
o
745,780
507,054
98,763
36,444
5,670
o
217 ,002
63,585
11,829
12,321
8,514
46,028
o
218,864
229
o
187,143
137.897
4,050
o
01-02
Budget
486,805
400,000
25,000
50,000
50,000
o
2,247,549
235,000
64,000
322,451
3,233,600
450,000
57,000
85,000
377 ,378
120,970
250,000
100,000
82,500
60,000
70,550
163,850
65,000
100,000
37,626
950,000
830,000
483,455
121,000
40,000
54,000
250,000
112,343
,250,000
12,000
38,000
33,000
44,000
44.861
400,000
100,000
25,000
400,000
175,000
118.300
35.000
Person Responsible
For Reporting
Dunham
Gillett
Barr
Kneuppe:
Kneuppel
Barr
Kneuppel
Kneuppel
Joems
Buttler
Buttler
Kneuppe
Scott
Barr
Barr
Sease
Sease
Barr
,Kneuppel
Scott
Buttler
Barr
Gillett
Joems
Alexander
Sease
Kneupper
Barr
Kneupper
Barr
Kneupper
Kneupper
Kneupper
Kneupper
Barr
Barr
Barr
Kneuppel
Barr
Sease
Joems
Gillett
Gillett
Gillett
Kneuppel
Barr
Gillett
Barr
Barr
Barr
Fund
015
018
015
015
003
015
015&041
015
015
015
042 '
005
037
015
015
015
015
015
005
037
037
037
010
039
015
041
041
041
003
015
015
005
040
040
008
015
015
015
015
015
015
003
003
003
003
008
015
015
015
015
Project Description
Fire/Police Training Facility and EOC
Sanitary Sewer Rehabilitation
Joint Ventures for Capital Improvements
Sidewalk Replacement Program
Participation in Water and Wastewater Line Oversizing
Parks Maintenance Yard (combined with proj 857)
City Hall Repair/Renovation (combined with proj 830)
CanadalEast Blvd Intersection Improvements
land Acquisition
Fiber Optics Installation
la Porte Community Library
Fairmont Parkway Expansion to 6 lanes (comb PrQj 821
Renovation of Original City Hall
Relocation of North Side Playground
land Acquisition (proj 716)
Whelen Siren Replacement
Citywide Communications Upgrade
Park System Improvements Seed Money
Fairmant Parkway Overpass at Union Pacific
Main Street Association
City Marquee
Beautification/Signage
Airport Improvements - Ramp Program
Developmental Assistance
Leasehold Improvements/Old Entex Building
Fire Station #3
Fire Station #4
San Jacinto Swimming Pool
Bay Area Boulevard Truck Sewer (Design)
Creekmont Park Improvements
Glen Meadows Subdivision Fence/Drainage Improvements
Harris County Joint Venture/Deceleration lanes
F101 Watershed Channel Improvements
F216 Watershed Study Recommendations
Sylvan Beach Walkway/Landscaping
Lomax Park-Playground Replacement & landscaping
Pedestrian & Bicycle Trail System
Renovation and Enlargement of Central Park Hockey Rink
Special Programs Center-Upgrade Park Maintenance II
Fire Station #2 land Purchase
Northside Community Plan
Lift Station Evaluation
Wastewater Treatment Plant Improvements
Farrington Blvd. Trunk Sewer Rehabilitation
Utility Relocation for Bay Area Blvd
Sylvan Beach Pavilion Exterior Repairs
Concrete Street Restoration
Little Cedar Bayou Park
Refurbish Fitness Center
Renovate Lomax City Hall
proj Num
GEN 504
SEW 669
GEN 675
GEN 709
UTL 725
GEN 753
GEN 758/830
GEN 766
GEN 776
GEN 781
GEN 787
GEN 788
REV 791
GEN 795
GEN 798
GEN 799
GEN 802
GEN 813
GEN 821
REV 822
REV 823
REV 824
AIR 825
REV 826
GEN 828
GEN 831
GEN 832
GEN 833
UTL 835
GEN 836
GEN 841
GEN 846
GEN 847
GEN 849
SBF 851
GEN 854
GEN 855
GEN 856
GEN 857
GEN 858
GEN 859
UTL 865
UTL866
UTL 867
UTL 868
SBF 869
GEN872
GEN873
GEN874
GEN875
.
.
.
.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Remairiing
Budget
As of 3/31/03
Total Spent
Inception
to Date
With activity for the Second Quarter of Fiscal Year 2002.2003
New
Budget
FY 02-03
Remaining
Budget
As of 9/30/02
2002
of Outstanding Capital Projects as of October 1
Ust
24,736
102,000
121,436
166,891
22,289
325,000
3,310,386
1,700,000
1,515,000
11,314
o
8,564
8,109
7,711
o
2,306
o
o
Spent in
FY 02-03
11,314
8,564
8,109
7,711
2.306
36,050
102,000
130,000
175,000
30.000
325,000
3,312,692
1,700,000
1,515,000
Spent thru
FY 01-02
01-02
Budget
Person Responsible
For Reporting
015 Barr
015 Kneupper
015&003 Kneupper
003 Gillett
003 Gillett
003 Gillett
043 Gillett
043 Sease
038 Kneupper
Fund
Project Description
Fairmont Park E, Det Basin
City Hall Parking Lot
Geographic Information System
Replace Ground Storage Tank 4
Utility Equipment Replacement
Waterline Replacement
Wastewater Treabnent Plant
Fire Station #2J Emergency Medical Facility
Bay Area Boulevard Trunk Sewel
proj Num
GEN876
GEN877
GEN/UTL878
UTL879
UTL880
UTL881
GEN882
GEN883
REV884
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13,299,157
8,867.470
825,778
8,222,942
be reflected on the next quarterly report
5,901,993
8,498,915
14,650,238
Expenditures posted after this date wil
Budget allocated for these projects does not roll forward each year
Expenditures for this reporting period are captured through March 28, 2003,
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Project 504 - Fire/Police Training Facility and Emergency Operations Center
Account Number 015-9892-504
Budget Spent Remaining
Funding:
Fiscal Year 94-95 100,000 0
Fiscal Year 95-96 100;000 0
Fiscal Year 96-97 100,000 0
Fiscal Year 97-98 100,000 0
Fiscal Year 98-99 100,000 0
Fiscal Year 99-00 (18,400) 0
Fiscal Year 00-01 0 0
Fiscal Year 01-02 5,205 0
Fiscal Year 02-03 0 812
Total 486,805 812 485,993
PROJECT DESCRIPTION
This project is for a classroom facility at the existing Fire Training Field that will also
serve as an Emergency Operations Center. This project has had funding for five years.
When funding for this project began, it was projected that at least $500,000 would be
needed to complete the project. FY 98-99 represents the fifth year of funding.
FIRST QUARTER FY 02-03
This project is on hold awaiting the completion of new Fire Station Two and the
- relocation of EMS to the old Fire Station Two.
SECOND QUARTER FY 02-03
This project is on hold awaiting the completion of new Fire Station Two and the
relocation of EMS to the old Fire Station Two.
4-3
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Project 669 - Sanitary Sewer Rehabilitation
Account Number 018-9881-669
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
350,000
156,195
193,805
Note: This project does not roll forward each year. A new amount is budgeted
each year.
PROJECT DESCRIPTION
In May of 1993, the City filed with the EPA a proposed schedule for systematic
investigation and rehabilitation of our sanitary sewer collection system.
Investigative work (cleaning, televising, and smoke testing) throughout the City is
substantially complete. Needed repairs have been identified, prioritized and allocated in
current and future budget cycles. Work planned for the upcoming year includes:
.:. Sliplining 5,200 feet - Fairmont Park Service Area - Outside Contract
.:. 75 point repairs - Fairmont Park Service Area - Outside Contract
.:. Sliplining 1,500 feet.- Bayside Drive Service Area - Force Account
.:. Sliplining 1,500 feet - Area F (N and S 11 th) - Force Account
Additional work may be accomplished through contract or force account as identified.
Additionally, various pieces of minor equipment maybe purchased (both new and
replacement) as needed to carry out the program.
FIRST QUARTER FY 02-03
Completed televising 1,228 If of sanitary sewer, using force-account, in the Northwest La
Porte Service Area
Completed slip lining 132 If of sanitary sewer, using force-account, in the Lift Station 1A
Area.
Repaired one manhole, using force-account, in Service Area F.
Completed slip lining 2,760 If of sanitary sewer, using contract, and completed two point
repairs, using force-account, in the Fairmont Park Service Area.
Completed one point repair, using force-account, in the Spenwick Service Area. '
Completed one point repair, using force-account, in the Creekmont Service Area.
SECOND QUARTER FY 02-03
Completed televising 3,702 If of sanitary sewer, one manhole replacement and six
manhole repairs, using force-account, in the Northwest La Porte Service Area
Completed slip lining 2,459 If of sanitary sewer, using force-account, in the Lift Station
, 1A Area.
Identified 1,200 If of sanitary sewer for rehabilitation.
One manhole repaired, using force account, In the Bay Colony Service Area.
Completed one point repair; using force account, in the Spenwick Service Area.
Completed televising 1,954 If, using contract services, in the Brookglen Service Area.
4-4
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Project 675 - Joint Ventures for Capital Improvements
Account Number 015-9892-675
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
20,000
481
19,519
Note: This project does not roll forward each year. A new amount is budgeted
each year.
PROJECT DESCRIPTION
These funds will be utilized for joint ventures with recognized youth sports programs and
other organizations. These funds will be combined with contributions from other groups
or associations made to the City for the improvement of sporting facilities, parks or other
City facilities.
FIRST QUARTER FY 02-03
No activity to report for this quarter.
SECOND QUARTER FY 02-03
No activity to report for this quarter.
4-5
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Project 709 - Sidewalk Replacement Program
Account Number 015-9892-709
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
50,000
o
50,000
Note: This project does not roll forward each year. A new amount is budgeted
each year.
PROJECT DESCRIPTION
These funds are used to repair sidewalks located in various parts of the City. This is the
ninth year of a' program designed to replace badly deteriorated sidewalks. The
sidewalks to be improved will be selected using guidelines previously reviewed and
approved by Council.
The historical funding and expenses for this project also include project 733, which is the
Fairmont Parkway Pedestrian Plan, which is a project to provide infill sidewalks for
buildings and businesses that existed prior to the adoption of the City's Development
Ordinance.
FIRST QUARTER FY 02-03
Staff has identified approximately 1900 LF of sidewalk that meets replacement criteria.
Also included in the project is the installation of 52 new wheelchair ramps to be located
along various thoroughfares. Construction contracts are being prepared and staff
anticipates advertising for bids during the Second Quarter.
SECOND QUARTER FY 02-03
Plans and specifications were prepared by Planning Dept. staff. Bids were opened
March 5th with the low bid of $60,855.50, submitted by Brooks Concrete, Inc. At the
March 24, 2003, City Council meeting, Council awarded the full bid amount of
$60,855.50 to Brooks Concrete. Of that amount, 10,855.50 will be funded out of the
General CIP Contingency Fund 015.
4-6
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Project 725 - Participation in Water and Wastewater Line Oversizing
Account Number 003-9890-725
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
50,000
o
50,000
Note: This project does not roll forward each year. A new amount is budgeted
each year.
PROJECT DESCRIPTION
The City is experiencing significant growth in locations that are not served by utilities.
Gaps between new development and unserved areas create potential areas for City
participation.
FIRST QUARTER FY 02-03
No activity to report for this quarter.
SECOND QUARTER FY 02-03
The City accepted construction of an 8" sanitary sewer line extended with City
participation under the terms of a Utility Extension Agreement with Ken Patel, developer
of the La Porte Studio Inn, next to Denny's. Mr. Patel has previously extended water
service to this site under the terms of the same Agreement.
The City's participation in the subject water and sewer extensions is'$14.800 and will be
reimbursed to Mr. Patel pending receipt of additional documentation from him.
4-7
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Project 758/830 - City Hall Repair/Renovation
Account Number 015-9892-758 & 041-9892-830
Budget
Spent Remaining
Funding:
Fiscal Year 97-98
Fiscal Year 98-99
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
360,000
360,000
1,500,000
o
27,549
o
o
o
71,327
258,990
1,736,951
113,542
2,180,810
Total
2,247,549
66,739
PROJECT DESCRIPTION
The current City Hall was built when the population of the City was approximately
13,000. We have grown to a community of 33,000+ and are in need of more space to
accommodate many of the necessary functions of City Hall. In addition, remodeling and
repairs need to be made to the existing building, which is 20 years old.
The architectural study approved by City Council in the 95-96 FY proposed remodeling
, of the current building as well as adding space to the building. The funds requested this
year represent the second half of the estimated funds needed to complete the
remodeling efforts. It is anticipated that the funds needed for the additional space will be
secured through a future bond sale.
FIRST QUARTER FY 02-03
A substantial completion inspection of Phase II was conducted in October 2002. Phase
II move-in occurred the week of November 3. Demolition operations for Phase III began
November 11. Began installation of sheetrock, electrical conduit, fire sprinkler piping,
HVAC duct and data cable. Contractor anticipates completion mid-February.
SECOND QUARTER FY 02-03
Renovation of Phase III continues and is 99% complete. Substantial completion is
expected the week of April 14th. Fumiture and phones are scheduled for April15lh
followed by the move of personnel.
4-8
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Project 766 - Canada/East Blvd Intersection Improvements
Account Number 015-9892-766
Budget Spent Remaining
Funding:
Fiscal Year 98-99 235,000 31,066
Fiscal Year 99-00 0 0
Fiscal Year 00-01 0 10,975
Fiscal Year 01-02 0 155,178
Fiscal Year 02-03 0 10,514
Total 235,000 207,733 27,267
PROJECT DESCRIPTION
This project involves the reconstruction of the intersection of Canada Road and Spencer
Highway. The purpose of the project is to align the intersection with Harris County/Deer
Park's extension of East Blvd. It involves converting the northernmost 200' of Canada
into a 150-foot right-of-way. The adjacent landowner has agreed to donate one half of
the necessary right-of-way. The City will need to purchase the additional right-of-way.
FIRST QUARTER FY 02-03
Walsh / Freese & Nichols is over 95% complete with design work. City staff met with
HCFCD to finalize detention requirements. Exxon / Mobile is finalizing their costs for
pipeline adjustment work.
SECO~D QUARTER FY 02-03
Walsh / Freese & Nichols is over 95% complete with design work. All pipeline
companies have provided relocation costs to the City. Discussions are ongoing with
Harris County, Precinct 2 regarding their participation in this 'project.
4-9
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Project 776 - Land Acquisition
Account Number 015-9892-776
Budget
Spent Remaining
Funding:
Fiscal Year 98-99
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
85,000
(21,000)
o
o
o
o
350
o
42,810
Total
64,000
43,160
20,840
PROJECT DESCRIPTION
The requested funds would be utilized to purchase land for projects that need additional
space.
FIRST QUARTER FY 02-03
This project has been completed.
4-10
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Project 781 - Fiber Optics Installation
Account Number 015-9892-781
Budget
Spent Remaining
Funding:
Fiscal Year 98-99
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
322,451
o
o
o
13,540
123,831
137,371
350,000
o
o
(27,549)
o
Total
185,080
PROJECT DESCRIPTION
In 1997, the City completed the installation of its network system. At that time, it was
estimated the City would need a large amount of funds to install a Fiber Optic Network.
Because of uncertainly in the fiber optics market and our understanding that the La Porte
Independent School District would be doing a major fiber optics project, we elected to
connect our major sites on a short term basis using T-1 Leased Lines provided by the
Phone Company.
The City made a decision not to "piggyback" on the LPISD project when we found that
cost savings were not as much as first anticipated. We have a rough estimate of
$350,000 for the City to provide fiber optic connections between City Hall and the four
major satellite locations, which are the Police, Public Works, Fire and the Parks location.
In anticipation of this project, when our computer equipment was installed, where
feasible and possible, we installed equipment that would not need to be changed when
we converted from phone lines to fiber optics.
FIRST QUARTER FY 02-03
During the first quarter of the current fiscal year, City staff continued progress on the
BEACON (Bayshore Equitable Access Community Online Network) project.
The BEACON Board approved vendors for Internet connectivity, Web site design and
development, and network equipment/infrastructure configuration and installation.
BEACON also applied to the IRS as a 501 (c) (3) non-profit organization, since it
operates as a separate entity from LPISD, the City of La Porte, San Jacinto College, etc.
20 computers were purchased and installed at Neighborhood Centers for public Internet
access and Web site training programs. San Jacinto College-Central Campus
completed pole installation to support fiber optics connection (LPISD's grant match) for
BEACON to allow public access to college resources.
The City agreed to authorize installation of equipment on the 4th Street and Farrington
water towers to anchor the BEACON broadband network. To address security concerns
related to water tower access, separate electric meters and power connections were
installed at both sites, in addition to separate buildings constructed to house electronic
equipment. Staff worked with the project vendor for design of equipment I network
configuration that will address the City's increasing data requirements for daily
departmental operations.
4-11
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The City began display of teaser ads for BEACON on the City Hall marquee, City Web
site, and Channel 16.
SECOND QUARTER FY 02-03
During the second quarter of FY 2003, staff continued progress on the BEACON project
as follows:
. Council approved expenditures to purchase wireless equipment and fiber optics
connection for implementation of the City's upgraded wide area network (WAN).
. Fiber optics installation between City Hall and the Police Department was completed.
. Computers for public access were delivered and installed at Jennie Riley Center,
Brookglen Center, Evelyn Kennedy Center, Fairmont Park Center, and the Special
Programs Center in addition to other public sites throughout the community.
. City Hall public access computers will be installed once Phase III of construction is
completed.
. BEACON Board members conducted a site visit at a kiosk manufacturer and ordered
public kiosks for:
· City Hall main lobby
· Recreation Fitness Center lobby
· Morgan's Point
· LPISD or Chamber of Commerce
· San Jacinto College - Student Union Building (possibly)
· (2) for sites to be determined; possibly as traveling kiosks for community
events
. DataCentric applied to the FCC for a licensed frequency as a security measure
for the City's portion of the network.
. Several local commercial establishments in addition to the original BEACON
partners placed digital ads/links on the BEACON website.
. Of the $525,000.00 grant received for the BEACON project, less than $10,000.00
remains for minor miscellaneous expenditures.
. During the third quarter, the grant period will end (April 30, 2003) and the
sustainability phase will begin.
. As an active partner of BEACON, DataCentric will be responsible for invoicing
users and marketing the network to revenue sources to sustain the BEACON
program.
. Board members will research the availability of grants to help sustain the
network.
4-12
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Once equipment and connections for all partners are operating reliably, local
commercial customers will be connected.
.
The subsequent phase should connect residents of the community.
4-13
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Project 787 - La Porte Community Library
Account Number 042-9892-787
Budget
Spent Remaining
Funding:
Fiscal Year 98-99
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
206,600
3,027,000
o
o
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60,173
1,094,718
1,831,777
22,282
11 ,620
3,020,570
Total
3,233,600
213,030
PROJECT DESCRIPTION
This project will provide for the preliminary AlE services to assist the City in planning and
evaluating a proposed library.
FIRST QUARTER FY 02-03
During the first quarter of the current fiscal year, City staff completed coordination and
installation of window blinds in the library staff work area for security purposes and in the
Librarian's office and Conference Room. The audio/visual equipment portion of this
project was completed with the addition of a protective cover for the podium and a
lockable metal rack to protect the electronic equipment in the community meeting room.
SECOND QUARTER FY 02-03
No activity to report for this quarter.
4-14
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Project 788 - Fairmont Parkway Expansion to 6 lanes (with Harris Co.)
Account Number 005-9897-788 & 005-9892-821
Budget Spent Remaining
Funding:
Fiscal Year 99-00 450,000 350
Fiscal Year 00-01 0 0
Fiscal Year 01-02 0 0
Fiscal Year 02-03 0
Total 450,000 350 449,650
PROJECT DESCRIPTION
Harris County has discussed proposed improvements to Fairmont Parkway from SH146
west to 16th Street. Under the County's plan, Fairmont Parkway remains a 4-lane (two
each way) road with intersection improvements. Staff feels there should be
consideration given for 6-lanes (three each way) from SH146 west through the 16th
Street intersection. Harris County indicated they would consider this enhancement if the
City would fund the difference. This amount represents a preliminary estimate of the
additional expenses. We will continue to work on a formal agreement with the County.
FIRST QUARTER FY 02-03
The County has halted engineering work on this project until preliminary design is
complete for the adjoining overpass. This will allow the Fairmont Parkway lanes to align
with the overpass lanes.
SECOND QUARTER FY 02-03
Engineering work on this project is still halted. However, the preliminary design for the
overpass has been distributed to affected agencies for'review and comments.
4-15
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Project 791- Furnishing Original City Hall
Account Number 037-9898-791
Budget Spent Remaining
Funding:
Fiscal Year 99-00 20,000 20,000
Fiscal Year 00-01 10,000 2,173
Fiscal Year 01-02 27,000 695
Fiscal Year 02-03 0 9,896
Total 57,000 32,764 24,236
PROJECT DESCRIPTION
During FY 99-00, the American Legion completed a majority of the restoration process of
the Original City Hall and deeded the building back to the City. In return for the
restoration, the City reimbursed the American Legion $20,000, which was earmarked in
the FY 99-00 budget. In FY 00-01, the City intends to acquire furnishings, which would
represent the time period when this building was constructed.
FIRST QUARTER FY 02-03
No activity to report for this quarter.
SECOND QUARTER FY 02-03
A conference table has been purchased for Original City Hall.
The City purchased lots 8-10 adjacent to Original City Hall. The property owner rejected
the initial offer of $8,391 based on the appraisal. In an effort to reach an agreement, the
offer was increased to $9,375.' In addition, the City absorbed the closing costs.
4-16
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Project 795 - North Side Improvements
Account Number 015-9892-795
Budget
Funding:
Fiscal Year 97-98
Fiscal Year 98-99
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
35,000
o
o
50,000
o
o
85,000
Total
e
Spent Remaining
667
20,805
0
27,190
0
48,662 36,338
PROJECT DESCRIPTION
This project is the relocation of the North Side Playground that was located on North
Second Street. The playground that was located on North Second Street was not well
received by the residents in the area because of its seclusion. It was not near a staffed
facility and was thickly covered with trees making it hard for parents and sitters to
observe young children at play.
The property on North Second Street was needed by the La Porte Independent School
District for a new school and the City sold the property to the District for current
appraised market value. The City will replace the park site with property near the
existing Jennie Riley Center.
FIRST QUARTER FY 02-03
We are still working with the Tax Office and the City's Tax Attorney to obtain the
additional land required to complete this park project, which has been tied up in Probate
Court after the demise of the owner, Mr. Richard Lee Jones. We should have some
resolution by mid-year.
SECOND QUARTER FY 02-03
Probate court has awarded the land previously owned by Mr. Jones, to a third party and
it has been acquired by Mr.. Keeling. Mr. Keeling is working with the City to possibly
trade the land needed for parkland, for other land the City owns on a par value basis.
4-17
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Project 798 - Land Acquisition
Account Number 015-9892-798
Funding:
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
Budget
377,378
o
o
o
Spent Remaining
377,378
16,347
(1,892)
o
80,281
94,736
Total
282,642
PROJECT DESCRIPTION
This project is to support the acquisition of additional parkland and a drainage project.
Community growth and growth in youth sports programs have necessitated this project.
FIRST QUARTER FY 02-03
Purchased 15 parcels of land. Awaiting to purchase 3 additional parcels of land.
SECOND QUARTER FY 02-03
The City Attorney is handling the purchase of 2 additional parcels of land for this project.
The remaining parcel is one of several that are going to be required for this project, and
are currently being appraised. The City Attorney's Office will pursue the acquisition of
these additional parcels as additional information becomes available.
4-18
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Project 799 - Whelen Siren Replacement
Account Number 015-9892-799
Funding:
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
30,000
30,000
60,970
o
Spent Remaining
19,530
0
60,679
80,209 40,761
Budget
Total
120,970
PROJECT DESCRIPTION
this project will replace one whelen siren per year over a period of 11 years. The newer
sirens will be omni-directional which will reduce maintenance costs and provide the
community with reliable service.
FIRST QUARTER FY 02-03
Site evaluations are under way to determine the next replacement site. When this is
finished procurement procedures will be started.
SECOND QUARTER FY 02-03
No Funds allocated for this year.
4-19
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Project 802 - Citywide Communications Upgrade
Account Number 015-9892-802
Budget Spent Remaining
Funding:
Fiscal Year 99-00 250,000 0
Fiscal Year 00-01 0 0
Fiscal Year 01-02 0 66,807
Fiscal Year 02-03 0 36,792
Total 250,000 103,599 146,401
PROJECT DESCRIPTION
This project is for a new digitized truck radio system that is needed to provide the
capacity and technology to adequately cover all of the requirements of a growing city.
This type system will allow not only channels as needed, but will also allow the sending
of data as well as voice traffic. It is presently estimated that it will take approximately $3
million dollars to implement such a plan. This years funds will be used for planning
purposes.
FIRST QUARTER FY 02-03
A potential site for a new communications tower has tentative approval from the FAA
and the Consultants are finishing a report on recommended path to take in the
development of the system.
SECOND QUARTER FY 02-03
Draft Report received and being studied. When comments are finished a meeting will be
held with Consultant.
4-20
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Project 813 - Park System Improvements Seed Money
Account Number 015-9892-813
Budget Spent Remaining
Funding:
Fiscal Year 99-00 100,000 0
Fiscal Year 00-01 0 0
Fiscal Year 01-02 0 3,123
Fiscal Year 02-03 0
Total 100,000 3,123 96,877
PROJECT DESCRIPTION
This project is the first year of a multi-year funding to begin implementation of the parks
system long range plan in the area of park improvements.
FIRST QUARTER FY 02-03
A portion of this money ($45,000) has been earmarked for the City's share of the SH225
@ Sens Road Beautification Project. Staff is working with TxDOT toward development of
a contract to design the project. This portion should be complete by the end of the
second quarter, depending on the time required for review by TxDOT.
SECOND QUARTER FY 02-03
Design for the above mentioned project should be let shortly. The total City share for this
project is $46,000.
4-21
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Project 821 - Fairmont Pkwy Overpass at Union Pacific
Account Number 005-9890-821
Budget Spent Remaining
Funding:
Fiscal Year 99-00 82,500 0
Fiscal Year 00-01 0 0
Fiscal Year 01-02 0 0
Fiscal Year 02-03 0
Total 82,500 0 82,500
PROJECT DESCRIPTION
Houston Galveston Area Council's Metropolitan Transportation Plan has listed the
overpass on Fairmont Parkway at Union Pacifica Railroad as a long range project. To
move forward on this project the City of La Porte's capital funding will help attain "project
readiness", which is preliminary engineering, right-of-way acquisition and an
environmental report. This project runs concurrently with project #788.
FIRST QUARTER FY 02-03
The County's engineer, TSC Engineering continues to work on preliminary engineering
(the county granted a time extension).
Harris County, TxDOT, and PHA are still reviewing, and attempting to finalize a funding
agreement
SECOND QUARTER FY 02-03
TSC Engineering has distributed the preliminary engineering report to Harris County and
other affected agencies for review and comment. In late March, city staff attended a
major utility coordination meeting at TxDOT to begin the process of identifying all, the
affected pipelines and other utilities.
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4-22
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Project 822 - Main Street Association
Account Number 037-9892-822
Budget Spent Remaining
Funding:
Fiscal Year 99-00 50,000 0
Fiscal Year 00-01 10,000 5,970
Fiscal Year 01-02 0 0
Fiscal Year 02-03 0
Total 60,000 5,970 54,030
PROJECT DESCRIPTION
These funds will be used to assist the Main Street Association in maintaining the
economic viability of Main Street and enhancing the general appearance of the
streetscape. There are no identified projects at this time. Projects/programs will later be
identified by the City and Main Street Association.
FIRST QUARTER FY 02-03
No activity to report for this quarter.
SECOND QUARTER FY 02-03
No activity to report for this quarter.
4-23
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Project 823 - City Marquee
Account Number 037-9892-823
Funding:
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
Total
Budget
30,000
30,000
10,550
o
70,550
e
Spent Remaining
o
28,036
o
28,036
42,514
PROJECT DESCRIPTION
These funds will be used to procure a reflective lighting type marquee. The location and
size have not been determined at this time.
FIRST QUARTER FY 02-03
No activity to report for this quarter.
SECOND QUARTER FY 02-03
No activity to report for this quarter.
4-24
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Project 824 - Beautification/Signage
Account Number 037-9892-824
Budget Spent Remaining
Funding:
Fiscal Year 99-00 50,000 0
Fiscal Year 00-01 0 2,520
Fiscal Year 01-02 113,850 893
Fiscal Year 02-03
Total 163,850 3,413 160,437
PROJECT DESCRIPTION
This project will involve researching and prioritizing locations to market signage and
beautification efforts at major city entrances.
FIRST QUARTER FY 02-03
Staff expects to receive the final plans and specifications for review and comment
shortly. Once these plans and specifications are complete and approved by the
governing entities (TxDOT and Harris County), staff will prepare documents for
construction bids.
SECOND QUARTER FY 02-03
Final plans are currently being reviewed and an estimated cost is being developed by
the architect. Staff should be bringing this to a City Council workshop session in the very
near future.
4-25
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Project 825 - Airport Improvements-Ramp Program
Account Number 010-9891-825
Budget Spent
Funding:
Fiscal Year 99-00 35,000 20,000
Fiscal Year 00-01 0 20,726
Fiscal Year 01-02 30,000 13,022
Fiscal Year 02-03 30,000 0
Total 95,000 53,748
Remaining
41,252
PROJECT DESCRIPTION
The Texas Department of Transportation (TxDOT) has a matching grant program for
routine maintenance of Texas airports. The program provides up to $30,000, or 50% of
the project cost, per year for routine maintenance of airports. La Porte's matching share
would be $30,000.
FIRST QUARTER FY 02-03
No progress this quarter. Will meet with all FBO's during next quarter to discuss needed
improvements., Additionally, will discuss security needs, especially with perimeter
security. .
SECOND QUARTER FY 02-03
Contacted TexDOT regarding the program. They are waiting until third quarter to
develop projects for consideration. We will be working with them in the next quarter to
identify needed improvements.
4-26
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Project 826 - Developmental Assistance
Account Number 039-9898-826
Budget Spent Remaining
Funding:
Fiscal Year 99-00 100,000 0
Fiscal Year 00-01 0 2,908
Fiscal Year 01-02 0 19,038
Fiscal Year 02-03 0 231
Total 100,000 22,177 77,823
PROJECT DESCRIPTION
In 1999, the City created a Tax Increment Reinvestment Zone _ (TIRZ) to encourage
development in selected areas of the City. These funds are set aside for any project
studies that may need to occur in 1999-2000.
FIRST QUARTER FY 02-03
CivilTech Engineering, Inc. submitted their technical analysis and findings relative to the
,impacts of the proposed development of the Taylor Bayou Watershed and City of La
Porte Tax Increment Reinvestment Zone #1. It also addresses the proposed channels,
waterway corridors and detention facilities to convey and mitigate the potential impacts.
The City has been communicating with a real estate and development company
regarding development of property east of SH146. We will be visiting with TIRZ
consultant and board regarding the proposed development and potential for contribution
by the !IRZ
SECOND QUARTER FY 02-03
On March 26t11, staff met with the TIRZ Board. CivilTech Engineering, Inc gave a
presentation of Draft Taylor Bayou Watershed Drainage Plan. An overview of a
conceptual residential development within the TIRZ and the process for TIRZ
participation was discussed. The summary of findings and staff comments were
discussed.
4-27
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Project 828 - Old Entex Building
Account Number 015-9892-828
Budget
Spent - Remaining
Funding:
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
37,626
568
24,028
5,059
1,275
30,930
21,000
15,000
1,626
o
Total
6,696
PROJECT DESCRIPTION
The City proposes to lease the "Old Entex Building" located at 120 South Second Street
for additional office space. The building contains approximately 2,670 square feet. The
building will house t he Fire Marshall's 0 ffice, meter readers, survey crew a nd Capital
Improvements Coordinator. These funds will be utilized to renovate the building to
partition off offices, replace carpeting and paint the building.
FIRST QUARTER FY 02-03
No activity to report for this quarter.
SECOND QUARTER FY 02-03
No activity to report for this quarter.
4-28
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Project 831 - Fire Station #3
Account Number 041-9892-831
Budget Spent Remaining
Funding:
Fiscal Year 99-00 750,000 0
Fiscal Year 00-01 0 0
Fiscal Year 01-02 200,000 0
Fiscal Year 02-03 0 5,000
Total 950,000 5,000 945,000
PROJECT DESCRIPTION
Fire Station #3 was previously part of the old Lomax area which became a city facility
during the consolidation. Condition of the facility, size and functional areas require
replacement.
FIRST QUARTERFY 02-03
An agent is in the process of locating and negotiating purchase of a site to build the
station at. When this is accomplished Staff will present a site for City Councils approval.
SECOND QUARTER FY 02-03
Council has approved and a contract has been offered. A phase one environmental
stUdy will be done as well as a survey to establish, property value.
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Project 832 - Fire Station #4
Account Number 041-9892-832
Budget
Spent Remaining
Funding:
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
750,000
o
80,000
o
o
43,032
702,748
179,425
Total
830,000
925,205
(95,205)
PROJECT DESCRIPTION
Construction of a new fire station at the corner of S. Broadway and Mc Cabe Road. This
station will take the place of the current facility which is located in Shoreacres.
FIRST QUARTER FY 02-03
Project is 99% complete. A substantial completion inspection was conducted on
11/5/02, and punch list items were noted. Reliant Energy re-routed electrical service
along the south property line and removed the poles. Staff anticipates releasing the
project to the Fire Department by the end of January.
SECOND QUARTER FY 02-03
This project has been completed.
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Project 833 - San Jacinto Swimmiog Pool
Account Number 041-9892-833
Funding:
Fiscal Year 99-00
Fiscal Year 00-01
Fiscal Year 01-02
Fiscal Year 02-03
_' Budget
Spent Remaining
250,000
200,000
33,4550
o
o
5,440
501,614
Total
483,455
507,054
(23,599)
PROJECT DESCRIPTION
San Jacinto Pool is located at the comer of San Jacinto and KG" Street and is the oldest
swimming pool in the City's park system. It has served the community well for 38 years
and is ready for replacement. This project was approved by voters to replace the
swimming pool with a new swimming pool as a part of the 1999 City Bond election held
in January 1999. Bonds were sold for the project in late-1999.
FIRST QUARTER FY 02-03
This project is near completion. There are several minor items that need to be completed
prior to inspection for ADA compliance required by the State of Texas. This project
should be complete by the end of the second quarter.
SECOND QUARTER FY 02~3: _
An ADA review is 'scheduled for this month; after the review, any related issues will be
addressed and this project will be completed.
4-31
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Project 835 - Bay Area Boulevard Trunk Sewer (Design)
Account Number 003-9890-835
Budget Spent Remaining
Funding:
Fiscal Year 00-01 121,000 36,277
Fiscal Year 01-02 0 62,486
Fiscal Year 02-03 0 5,613
Total 121,000 104,376 16,624
PROJECT DESCRIPTION
The City's Comprehensive Wastewater Collection and Treatment Plan, prepared in
1984, shows a trunk-sewer main being extended along Bay Area Blvd. and Sens Road
from Fairmont Parkway to the Lomax area. The benefits of this sewer line are 1) provide
sewer service to undeveloped property between Fairmont Parkway and Spencer, 2)
provide relief for some of the sewer lines in the eastern portion of the Lomax area, 3)
eliminate the existing lift station on "D" Street and possibly the lift station on "L" Street,
and 4) provide a more direct and efficient route for wastewater to be collected and
transported from the eastern portion of the Lomax area to the City's treatment plant. It
would be beneficial and less costly, from a design and construction standpoint, to design
and install this trunk sewer line just ahead of or concurrent with the Bay Area Blvd.
construction. This funding will provide for the Engineering Design Services which will
include a cost estimate for the construction of the trunk sewer. Rough estimates indicate
the truck sewer will cost approximately $1.4 million.
FIRST QUARTER FY 02-03
This project has been combined with Project 884.
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Project 836- Creekmont Park Improvements
Account Number 015-9892-836
Budget Spent
Funding:
Fiscal Year 00-01 40,000 21,032
Fiscal Year 01-02 0 15,412
Fiscal Year 02-03 0 487
Total 40,000 36,931
Remaining
3,069
PROJECT DESCRIPTION
The City plans to implement on a systematic, multi-year, park equipment replacement
program. 'Creekmont Park has been selected for provision of additional park service
equipment, landscaping, and a walking trail for exercise.
FIRST QUARTER FY 02..()3
The equipment, trail, and trees have been installed. Staff is working on installation of
additional park benches and a protective fence around the electrical switchgear. This
project should be complete by the end of the second quarter.
SECOND QUARTER FY 02..()3
This <project has been completed.
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Project 841- Glen Meadows Subdivision Fence/Drainage Improvements
Account Number 015-9892-841
Budget Spent Remaining
Funding:
Fiscal Year 00-01 54,000 759
Fiscal Year 01-02 0 4,911
Fiscal Year 02-03 0
Total 54,000 5,670 48,330
PROJECT DESCRIPTION
During the construction of Glen Meadows Sections 6 and 7, the developer placed an
average of 2 feet of fill along the north boundary line. This fill is adjacent to several large
lot tracts that front on "H" Street. The developer installed an inadequate retaining wall in
an attempt to hold the earthen fill in place. Two problems have surfaced as a result of
the placement of this retaining wall and fill: 1) drainage from the large lot tracts, that
naturally flowed to the south, has been blocked. This creates the nuisance of standing
water during wet seasons. 2) The retaining wall is falling. This is allowing some
movement of the earthen fill and some wood fences in Glen Meadows Section 6 are
significantly out of alignment as a result of the retaining wall failure.
This project would remedy both these problems. Drainage improvements would be
made that would eliminate the standing water nuisance at the rear of the large tracts.
Also, a new retaining wall would be constructed that would be able to hold the earthen fill
in place. And lastly, sections of the wood fence would be replaced. The City will attempt
to recoup these expenses from the developers.
FIRST QUARTER FY 02-03
Fence: No action was taken during the First Quarter.
Drainage: Staff prepared drainage easement instruments for the Burg's and the Bird's.
The City Attorney's office reviewed and approved the instruments and they were
forwarded to the residents in late December for execution. Anticipate receipt of
executed documents by February 2003.
SECOND QUARTER FY 02-03
Drainage: The City received an executed drainage easement from the Bird's. The
Bird's neighbors, the Burg's have concerns about the drainage project and have met
with staff to discuss the concerns. The City formally assured the Burg's their concerns
would be taken care of if they arise during construction. Staff will attempt to get an
executed easement from the Burg's during this next quarter.
Fence: Administration and staff met with the City Attorney to discuss alternative
methods to provide relief to the affected homeowners.
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Project 846- Harris County Joint Venture/Deceleration Lanes
Account Number 005-9892-846
Budget Spent Remaining
Funding:
Fiscal Year 00-01 200,000 0
Transferred from #737 50,000 0
Fiscal Year 01-02 0 0
Fiscal Year 02-03 0
250,000 0 250,000
PROJECT DESCRIPTION
City requested Harris County to consider installation of turning lanes on Fairmont
Parkway. The consultant retained by Harris County recommended turning lanes along
Fairmont Parkway at the following intersections:
Eastbound at Driftwood, left turn
Eastbound at Farrington, left turn
, Eastbound at Somerton, left turn
Westbound at Baypark, left turn
Eastbound at Willmont, left turn
Eastbound at Luella, left turn
After presentation at a workshop meeting, Council directed staff to notify Harris County
that we would accept their offer to fund on a 50/50 basis. Once the design is complete,
Harris County and the City will execute an Interlocal Agreement. The agreement will
essentially provide for a 50/50 cost share between the City and the County for this
project. The City's share is estimated to be $200,000.
FIRST QUARTER FY 02-03
On November 13, the City received for comment, the 75% Preliminary Plans from the
county's engineering consultant, Klotz & Associates, Inc. The plans included the design
of left turn lanes for Fairmont Parkway (Eastbound) at Brookwood, Willmont and
Farrington Blvd. Staff compiled a comparison of the proposed left turn lanes to other left
turn lanes on Fairmont Parkway, the left turn lanes associted with the proposed Bay
Area Blvd, and also compared the proposed left turn lanes to AASHTO standards.
City's comments were transmitted to Bob Castille of Harris County Public Infrastructure
Department on 11/18/02. It is expected that Harris County will coordinate with Klotz &
Associates, Inc. to have the City's comments addressed. Major issues that were
requested to be addressed were lighting at the intersections, proposed signal phasing
and the height of the proposed signage. All other aspects of the design conformed to
accepted standards.
SECOND QUARTER FY 02-03
The County's consulting engineer continues to finalize the plans for this project.
4-35
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Project 847- F101 Watershed Channel Improvements
Account Number 040-9892-847
Budget Spent Remaining
Funding:
Fiscal Year 00-01 112,343 217,002
Fiscal Year 01-02 0 0
Fiscal Year 02-03 0
Total 112,343 217,002 (104,659)
PROJECT DESCRIPTION
The current Interlocal Agreement with Harris County Flood Control District includes
channel improvements from Sens Road west approximately 1900 ft., then north to North
"P" Street and a culvert crossing North "P". Since the channel right-of-way south to
North "l" Street will be acquired, staff is recommending design and construction of that
channel and the culvert crossing North "l".
FIRST QUARTER FY 02-03
The work to the main channel and the lateral north to "P" Street have been completed.
The lateral south to Al" Street is 75% complete. The closing of a section of Al" Street
has been scheduled for mid-January to accommodate the installaion of the road
crossing.
SECOND QUARTER FY 02-03
The Al" St. lateral is 99% complete. The project will be 100% upon completion of the
erosion protection. Harris County Road and Bridge Division began cleaning culverts and
re-excavating the "l" St. drainage from the lateral West.
John Joerns and Doug Kneupper met with HCFCD staff to discuss the potential for
interagency partnering on future drainage projects. The Flood Control District is in the
process of re-evaluating the entire county from a drainage and flood control perspective.
HCFCD may not undertake any more channelization or construction projects until the
results of the re-evaluation are available. The idea was presented that evaluation in the
la Porte area would begin with the F-101 watershed in order to obtain those results first.
4-36
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Project 849- F216 Watershed Study Recommendations
Account Number 040-9892-849
Budget Spent
Funding:
Fiscal Year 00-01 1,250,000 40,870
Fiscal Year 01-02 0 22,715
Fiscal Year 02-03 0 2,172
Total 1,250,000 65,757
Remaining
1,184,243
PROJECT DESCRIPTION
The City received an updated F216 Watershed Study funded by Harris County Flood
Control District. The study recommends channel improvements to Little Cedar Bayou
coupled with linear detention between SH146 and Spencer Highway. Staff will review
the report's recommendations with City Council in the near future. Anticipating Council's
favorable response we propose the following projects: design linear detention, land
acquisition for linear detention, and excavation of linear detention.
FIRST QUARTER FY 02-03
Negotiations with property owners, for the purchase of land, are ongoing.
SECOND QUARTER FY 02-03
Negotiations with property owners, for the purchase of land, are ongoing. John Joerns
and Doug Kneupper discussed drainage projects in the F-216 watershed with HCFCD
staff.
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Project 851- Sylvan Beach Walkway/Landscaping
Account Number 008-9894-851
Budget Spent . Remaining
Funding:
Fiscal Year 00-01 12,000 0
Fiscal Year 01-02 0 11,829
Fiscal Year 02-03 0
Total 12,000 11 ,829 171
PROJECT DESCRIPTION
These funds will be earmarked for removal of the existing wooden sidewalk on the
southwest side of the Sylvan Beach Pavilion entrance (northeast side was replaced last
year). New landscaping will be placed along the southwest portion of the entrance drive,
and irrigation provided for the existing center circle landscaping.
FIRST QUARTER FY 02-03
Staff is continuing to work with Reliant Energy and Harris County to replace the lighting
at the entrance. We are working to develop an easement for Reliant Energy to allow the
placement of the lighting.
SECOND QUARTER FY 02-03
No activity to report for this quarter.
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Project 854 - Lomax Park-Playground Equipment and Landscaping
Account Number 01'5-9892-854
Funding:
Fiscal Year 01-02
Fiscal Year 02-03
Budget
Spent Remaining
38,000
o
12,321
22,283
34,604
Total
38,000
3,396
PROJECT DESCRIPTION
Consistent with the City's plan to landscape and renovate one playground per year,
Lomax Park has been selected for provision of playground equipment, park service
equipment, landscaping and other amenities. The existing wooden play structure was
removed in 2000. The park is the site adjacent to the Lomax Riding Arena. Additional
landscaping, and equipment will provide for a greater variety of uses, including
picnicking, leisure use, as well as supplement the primary use of the riding arena.
FIRST QUARTER FY 02-03
The playground equipment is being installed on site. Staff expects to complete this
project by mid-year.
SECOND QUARTER FY 02-03
Work is continuing on this project; still incomplete, staff expects to complete this project
shortly.
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Project 855 - Pedestrian and Bicycle Trail System
Account Number 015-9892-855
Budget Spent Remaining
Funding:
Fiscal Year 01-02 33,000 8,514
Fiscal Year 02-03 0 10,479
Total 33,000 18,993 14,007
PROJECT DESCRIPTION
These funds will be earmarked for design of a Pedestrian and Bicycle Trail System for
La Porte. The proposed trail system will strive to connect parks to each other as well as
with major service centers such as the Central Business District, SH 146 at Fairmont
Parkway and perhaps other cities as well. The proposed trail system would utilize
various routes including utility right-of-way, flood control rights-of-way; La Porte, Harris
County and State roadways to provide access to the desired locations in a safe usable
fashion. The design is expected to identify particular treatments for each type of road or
utility right-ot-way contemplated for the system. Once this plan and standards are in
place, La Porte should have a- greater opportunity to secure outside funding.
FIRST QUARTER FY 02.03 .
Staff has received the preliminary draft of the majority of the chapters 'tor this project. It
should be reviewed, completed, and presented to Council by the end of the second
quarter.
SECOND QUARTER FY 02.03
A final draft has been received for this' project. It is being reviewed by staff and will be
presented to City Council very shortly.
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Project 856 - Renovation and Enlargement of Central Park Hockey Rink
Account Number 015-9892-856
Budget Spent Remaining
Funding:
Fiscal Year 01-02 44,000 46,028
Fiscal Year 02-03 0 77
Total 44,000 46,105 (2,105)
PROJECT DESCRIPTION
These funds will be earmarked for design and renovation of the Central Park Hockey
Rink. This rink is a converted tennis court area and is not long enough to be considered
official size forroller hockey. The surface has deteriorated and will require resurfacing.
In addition, some additional lighting is necessary to illuminate the entire rink. The rink is
used for a City-sponsored youth roller hockey league in both spring and fall. It is heavily
utilized for adult roller hockey on Monday and Wednesday nights, year round.
FIRST QUARTER FY 02-03
This project has been completed.
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Project 857 - Special Programs Center-Upgrade Park Maintenance Facility
Phase"
Account Number 015-9892-857
Budget Spent
Funding:
Fiscal Year 01-02 36,000 0
Transferred from GEN 753 8,861 0
Fiscal Year 02-03 0 1 ,445
Total 44,861 1 ,445
Remaining
43,416
PROJECT DESCRIPTION
These funds will be used to finish constructing a new park maintenance facility in the
4,000 sq. ft. area behind the Special Programs Center. Plans call for installing two
offices and an employee meeting room. Outside vehicle storage will require fencing and
illumination of the area. In addition, the interior will house a woodworking area as well
as equipment and materials storage. Completion of this facility will allow Park
Maintenance staff to vacate the Public Works facility, thereby freeing up space needed
for Public Works operations.
FIRST QUARTER FY 02-03
No activity to report for this quarter
SECOND QUARTER FY 02-03
Land has been cleared in the rear ofthe Special Programs Center. As soon as weather
permits, work will continue on the parking area.
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Project 858 - Fire Station #2- Land Purchase
Account Number 015-9892-858
Budget Spent Remaining
Funding:
Fiscal Year 01-02 200,000 218,864
Fiscal Year 02-03 200,000 450
Total 400,000 219,314 180,686
PROJECT DESCRIPTION
This project is to acquire land for the relocation of Fire Station Two. In order to improve
response times to the western end of the City, plans are to relocate Station Two to the
area of Spencer Highway and Underwood Road. Several plots of land have been
identified in this area and progress is being made on a possible purchase. Due to the
commercial nature of this area, land prices are on the upper end for La Porte. The plan
is to acquire an area of approximately 200 by 300 feet for the site as a minimum. This
station will be a larger than normal station to house more equipment than normal.
FIRST QUARTER FY 02-03
The site has been purchased and the process to hire a Firm to design the Station is
underway at this time with a request for approval presented to City Council in January.
SECOND QUARTER FY 02-03
Purchase is complete and Council has approved selection of an Architect. The design
phase will start in April.
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Project 859 - Northside Neighborhood Community Plan
Account Number 015-9892-859
Budget Spent Remaining
Funding:
Fiscal Year 01-02 100,000 229
Fiscal Year 02-03 20,000 10,000
Total 120,000 10,229 109,771
PROJECT DESCRIPTION
These funds are to advance the recommendations contained in the Northside
Community Neighborhood Plan.
FIRST QUARTER FY 02-03
On December 9th, Council accepted a grant and approved an ordinance to enter a
contract with the Office of Housing and Economic Development to build 2 homes and
provide down payment and closing cost assistance to approximately 11 new
homebuyers. The Council also signed agreements with SETH and Frye and Associates
to administer the grant. In the next quarter, 4 lots will be acquired to begin building the
new homes and the program brochures will be developed and distributed to the public.
SECOND QUARTER FY 02-03
The City went out for 'Request for Qualifications'. Two builders were selected for the
program and the first two homes should be started in the next 90 days.
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Project 865 - Lift Station Evaluation
Account Number 003-9890-865
Budget
Spent Remaining
Funding:
Fiscal Year 01-02
Fiscal Year 02-03
25,000
o
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25,000
Total
25,000
25,000
PROJECT DESCRIPTION
This project involves the evaluation of four small to intermediate lift stations throughout
the City, that are deteriorating, or have questionable capacity. The project involves an
engineering evaluation to determine current condition, recommended rehabilitation or
replacement, and establish estimated costs. The four facilities are, in order of
importance:
Lift Station 9 (North 5th Street)
Lift Station 38 (Sunrise)
Lift Station 12 (McCabe Road)
Lift Station 11 (North 16th Street of F1 01 )
FIRST QUARTER FY 02-03
The Engineer, Manning Engineering Corporation, was hired June 21, 2002 to perform
the evaluation and prepare a report. No progress was made prior to the new fiscal year.
On November 20, 2002, after no progress, a letter was written to the Engineer advising
that a finished report was due by December 31, 2002. Should this deadline not be met,
the City wC?uld consider terminating the Agreement for non-performance
SECOND QUARTER FY 02-03
A draft report was delivered. Additional time has been given to ensure that the service
areas for each station is correct. The final report is due during the next quarter.
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Project 866 - Wastewater Treatment Plant Improvements
Account Number 003-9890-866
Budget
Spent Remaining
Funding:
Fiscal Year 01-02
Fiscal Year 02-03
Move Budget to 882
Total
400,000
o
(212,692)
187,308
187,143
165
187,308
o
PROJECT DESCRIPTION
The Texas Natural Resource Conservation Commission (TRNCC), the regulatory
agency for sewer plant operations, has modified their criteria. These modifications
require that the City renovate its sewer plant to come into compliance with new State
regulations. The City retained an engineering firm to evaluate current plant operations
relative to the new criteria, The firm concluded that the sludge processing facilities at
the plant are not adequate to process the current permitted flow of 7.56 million gallons
per day (MGD).
The permitted flow at the plant could be reduced by up to 50% if the sludge processing
facilities are not improved. This reduction in capacity would leave us two options: 1)
pursue a plant expansion, or 2) halt future residential and commercial growth and
development of the City. These improvements will provide the improved solids handling,
and ensure continued compliance with TNRCC regulations in order to maintain the
current 7.56 MGD capacity at the plant and allow for continued growth.
FIRST QUARTER FY 02-03
This project has been moved to GEN882.
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Project 867 - Farrington Blvd. Trunk Sewer Rehabilitation
Account Number 003-9890-867
Budget Spent
Funding:
Fiscal Year 01-02 175,000 137,897
Fiscal Year 02-03 175,000 185
Total 350,000 138,082
Remaining
211,918
PROJECT DESCRIPTION
The Farrington Boulevard trunk sewer, which carries wastewater flows from the Fairmont
Park subdivision to Lift Station #30 on Big Island Slough, was partially sliplined in the
early 1980's. The downstream portion of this line is severely deteriorated. This portion
of the line needs to be rehabilitated using cure in place methods.
FIRST QUARTER FY 02-03
Contract documents and specifications completed. Expect to bid, award and begin
construction in next quarter.
SECOND QUARTER FY 02-03
This Project was bid and awarded in this quarter. Expect to complete this Project in next
quarter.
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Project 868 - Utility Relocation for Bay Area Boulevard
Account Number 003-9890-868
Budget Spent
Funding:
Fiscal Year 01-02 118,300 4,050
Fiscal Year 02-03 0 2,700
Total 118,300 6,750
Remaining
111 ,550
PROJECT DESCRIPTION
The construction of Bay Area Boulevard will create conflicts with the City's existing 16-
inch and 12-inch waterlines at the Spencer Highway intersection. Our interlocal
agreement with Harris County states that municipalities are responsible for correcting
utility,conflicts when the existing line is placed within Harris County road rights-of-way.
This project will consist for adjustment of a 16-inch waterline to accommodate a planned
drainage structure, and relocation of approximately 1,000 feet of 12-inch waterline along
the east side of Sens Road.
FIRST QUARTER FY 02-03
Plans have been completed. This project will be bid and constructed with the Bay Area
Blvd. Trunk Sewer.
SECOND QUARTER FY 02-03
Plans have been completed. This project will be bid and constructed with the Bay Area
Blvd. Trunk Sewer.
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. Project 869 - Repair Steel Deck Supports and Paint Exterior of Sylvan Beach
Pavilion
Account Number 008-9894-869
Budget Spent Remaining
Funding:
Fiscal Year 01-02 35,000 0 35,000
Fiscal Year 02-03 0
Total 35,000 0 35,000
PROJECT DESCRIPTION
Salt air and other factors have contributed to the deterioration of the steel support beams
under the wooden deck at Sylvan Beach Pavilion. These funds will be used to repair the
steel beams, sandblast and paint them, and to p'aint the entire exterior of the pavilion
itself. In addition, there are some minor cosmetic repairs needed to the exterior of the
pavilion to improve its appearance that will be accomplished with these funds.
FIRST QUARTER FY 02-03 '
Planning Department is continuing to develop plans and specifications for repair of ~he
steel understructure for this project. Project is expected to be completed by the end of
the year.
SECOND QUARTER FY 02-03
This project has been let for bids.
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Project 872 - Concrete Street Restoration
Account Number 015-9892-872
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
30,000
o
30,000
PROJECT DESCRIPTION
The Concrete. Restoration Project is designed to rehabilitate existing concrete streets
that have experienced settlement and joint displacement. The process involves
pumping material beneath sunken slabs and raising them to the original profile and
elevation. The process will also be used to level sunken curb lines to reestablish
drainage flow. The precess now has several vendors u sing similar techniques. It is
anticipated that the project will be an ongoing program.
FIRST QUARTER FY 02-03
Contract documents and specifications are 85% complete. Expect to bid, award and
begin construction in next quarter.
SECOND QUARTER FY 02-03
Contract documents completed. Expect to bid and award in next quarter.
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Project 873 - Little Cedar Bayou Park
Account Number 015-9892-873
Funding:
Fiscal Year 02-03
Budget
Spent Remaining
25,000
o
25,000
PROJECT DESCRIPTION
Consistent with the City's plan to landscape and renovate one playground per year, Little
Cedar Bayou Park is next on the list for provision of playground equipment, park service
equipment, landscaping and other amenities. The existing wooden play structure has
outlived its usefulness and will be removed. Little Cedar Bayou Park is one of the most
used parks in the system. With the Girls' Softball Program, the Wave Pool, adult soccer,
and other amenities, there is a need for upgraded playground and park service
equipment. .
FIRST QUARTER FY 02..03
Harris County approached the City about Community Development projects that include
a pedestrian bridge over Little Cedar Bayou and a new playground at Little Cedar Bayou
Park. These funds will proVide for supplemental trail and park service equipment to
complement the two Harris County projects. These projects are expected'. to be
completed by the end of the third quarter.
SECOND QUARTER FY 02..03
The playground and bridge are under construction and both are scheduled for
completion prior to April 30th.
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Project 874- Refurbish Fitness Center
Account Number 015-9892-874
Funding:
Fiscal Year 02-03
Budget
73,200
Spent Remaining
1,825
71,375
PROJECT DESCRIPTION
The La Porte Recreation and Fitness Center is 10 years old. It has consistently
averaged about 60,000 visits annually for the past 7 years. This level of use has taken a
toll on some areas of the RFC. The following areas are proposed for refurbishment:
.:. Repair wall in racquetball court #2
.:. Refinish showers in restrooms, including counter tops
.:. Replace carpet throughout
.:. Repair leaking skylights and roof in gymnasium
.:. Add water softener to hot water system to reduce mineral buildup
.:. Clean HV AC ducts throughout
.:. Replace pool chemical controller with new controller to reduce chloramines
.:. Replace pool coping and apply "Cool Deck" in pool area to reduce slippage
.:. Replace pool exhaust fan assemblies
.:. Air Conditioning unit repairs
The La Porte Recreation and Fitness Center is the flagship facility for the City's Parks
and Recreation System. The proposed upgrades will allow the City to continue its
tradition of excellence in providing superior.recreation facilities. '
FIRST QUARTER FY 02~3 .
Staff is obtaining bids to begin this work, which should be completed by the ,end of the
third quarter.
SECOND QUARTER FY 02-03
The air conditioning unit has experienced major difficulties. Staff is soliciting bids for
repair or replacement of the 130 ton chilled water unit.
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Project 875 - Renovate Lomax City Hall
Account Number 015-9892-875
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
74,000
o
74,000
PROJECT DESCRIPTION
These funds will be earmarked for renovating the Old Lomax City Hall building located at
Lomax Park. The building is approximately 45 years old and is in need of repair and
modernization. The proposal includes:
.:. Replace bathroom fixtures
.:. Replace kitchen appliances and countertops
.:. 'Sheetrock and paint the interior
.:. Replace lighting and electrical components throughout
.:. Replace flooring throughout
.:. Insulate attic and walls
.:. Replace existing windows with storm windows
.:. Add a portable sound system
.:. Miscellaneous related repairs
The basic structure appears to be sound. The contemplated improvements will add to
the useful life of the building which is currently used for youth sports association
meetings, scout meetings, and neighborhood gatherings. The portable sound system
can be used for rodeo arena events as well as other youth sports events throughout the
system as needed.
FIRST QUARTER FY 02-03
Staff is working with the Planning Department to develop a scope of work for bidding this
project. The work should be completed later in the year.
SECOND QUARTER FY 02-03
No activity to report for this quarter.
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Project 876 - Fairmont Park East Detention Basin
Account Number 015-9892-876
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
36,050
11,314
24,736
PROJECT DESCRIPTION
These funds will be earmarked for re-designing the existing Fairmont Park East
Detention Basin into a multi-use park/detention facility. Re-design will look to maintain
the function of the storm water detention basin in a manner that is easier to maintain and
park friendly. The Parks Department, with community input, will provide a conceptual
park layout for future development. The site is located in Park Zone #6.
FIRST QUARTER FY 02-03
A contract has been let to evaluate the site and to provide alternatives for development
of this park project while maintaining its value as a storm water detention area. The
report is expected to be completed by mid-year.
SECOND QUARTER FY 02-03
The engineering firm has submitted its report. The report will be reviewed and discussed
with the Fairmont Park East Homeowner's Association. Once the scope of work has
been established, the project will be presented to Council for funding in the FY 03-04
Capital Improvement budget.
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Project 877 - City Hall Parking Lot
Account Number 015-9892-877
Funding:
Fiscal Year 02-03
Budget
Spent Remaining
102,000
o
102,000
PROJECT DESCRIPTION
The parking lot serving the La Porte City Hall, constructed with asphalt almost 25 years
ago, is in need of replacement. In addition to the age of the facility, recent construction
associated with the City Hall expansion has further deteriorated the parking lot's
condition. It is recommended that the existing asphalt overlay be milled off, base repairs
made as needed and a 1 % overlay of asphalt be applied.
FIRST QUARTER FY 02-03
No activity this quarter. Plans will be prepared during the second quarter and anticipate
that bidding and construction will occur during third quarter.
SECOND QUARTER FY 02-03
City survey crew was sent to survey elevations for use in asphalt elevations I design.
City Hall improvement plans were used as a basis to begin'proposed parking lot layout.
The existing entrance at the southeast comer of aty, Hall off Fainnont Parkway will
remain. The old I unused entrance off Fainnont Parkway is to be demolitioned and
replaced with curb and gutter I sidewalk. As many of the existing' wheelstops as
possible will be reused. The existing entrance off South 6th Street will be demolitioned
and moved to the north to be in line with the utility billing drive through window. With this
infonnation, plans were prepared to 90% completion. Specifications and construction
documents were prepared to 90% using modified Harris County and Texas Department
of Transportation technical specifications. Both plans and specifications were '
undergoing internal review as of the end of the second quarter.
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Project 878 - Geographic Information System
Account Number 015-9892-878 & 003-9890-878
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
130,000
8,564
121,436
PROJECT DESCRIPTION
The funds will be utilized to complete the first year of a three-year implementation
strategy for City-wide GIS. The first year GIS components include software acquisition,
hardware upgrades, base map and data layer development, and staff training. The base
map, street centerlines and tax parcel data will be the base information that is utilized by
most of the GIS applications. A crime mapping application will be a part of the first year
implementation.
FIRST QUARTER FY 02-03 '
Staff coordinated with Houston-Galveston Area Council to obtain the most recent (Jan.
'02) digital aerial-photography of the Bayshore area. On December 5, the City received
aerial imagery from HGAC providing coverage of the city limits of La Porte, Morgan's
Point and Shoreacres as well as the City's three (3) Industrial Districts. These images
have subsequently been made available to all departments via the City's computer
network.
,A professional services agreement with a GIS consultant is being prepared and will be
presented for,Council's consideration in January. Specifications for new hardware have
been prepared and are being reviewed by MIS.
SECOND QUARTER FY 02-03
On January 13th, Council approved a Professional Services Agreement with GTG for
Year-1 GIS Consulting Services. The MIS Division prepared specs, ordered, received
and installed the City's GIS Workstation and Network Server. Staff coordinated with
HCAD for tax parcel data files covering the city limits, industrial districts and the cities of
Morgan's Point and Shoreacres. These data files have been received and will serve as
a primary base map data layer for GIS.
Staff requested and received quotes from ESRI & HTE for the purchase of ArcGIS,
ArcEditor & ArcView software as well as LGViewer, LGCrimes & LG Dispatch software.
On March 24th, Council approved the purchase of these software packages and
purchase orders wen~ subsequently prepared.
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Project 879 - Replace Ground Storage Tank 4
Account Number 003-9890-879
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
175,000
8,109
166,891
PROJECT DESCRIPTION
Bi-annual inspection of the City's ground water storage tanks was completed last year.
One of the ground storage tanks at Water Well #4, located on South 4th Street, was
recommended for replacement due to structural damage.
FIRST QUARTER FY 02-03
Contract documents and specifications completed. Expect to bid, award and begin
construction in next quarter.
SECOND QUARTER FY 02-03
Project bid and awarded this quarter. Expect to begin construction next quarter.
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Project 880 - Utility Equipment Replacement
Account Number 003-9890-880
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
30,000
7,711
22,289
PROJECT DESCRIPTION
Ongoing improvement to, various utility sites. Project includes:
.:. Fiberglass enclosure for chlorine and chlorinator equipment at Northwest
Elevated Water Tower
.:. Replacement of chlorine scale
.:. Replacement of chlorinator and 2 regulators
.:. Install privacy screening at Water Well #1 and #2
.:. Install security lighting at Fairmont and Northwest Elevated Storage Tanks
.:. Chlorine analyzer at WWTP to regulate chlorine dosage
.:. Replace pressure chlorinator system at WWTP with vacuum system
FIRST QUARTER FY 02-03
All equipment, with the exception of the chlorine analyzer and vacuum chlorinator
system, has been purchased and is in the process of being installed. The analyzer and
chlorinator system will require sealed bids due to cost. Anticipate bidding, awarding and
installing this equipment, as well as completion of installation of all purchased
equipment, during the next reporting period.
SECOND QUARTER FY 02-03
The Chlorine analyzer and system was bid and awarded during this quarter. Expect to
install and complete in next quarter.
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Project 881 - Waterline Replacement
Account Number 003-9890-881
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
325,000
o
325,000
PROJECT DESCRIPTION
The proposed replacement of the eight inch waterline along Carlow, including the
replacement of sidewalks, is a continuation of the systematic replacement of old cast
iron lines in the original Fairmont park Subdivision. These lines are subject to leaks and
breakages, and have resulted in sidewalk displacement in this area.
Additionally, the aerial crossing of Deer Creek at East liE" Street needs to be replaced,
due to the condition of the supporting structure. It is proposed to replace this crossing
by attachment to the existing bridge on East liE" Street.
Finally, examine and recommend alternative routing for the 16 inch waterline crossing at
Fairmont Parkway @ State Highway 146. This line segment was isolated and
abandoned due to water leak.
FIRST QUARTER FY 02-03
Consultant selected and contract negotiated. Expect to award contract for design and
begin design in next quarter.
SECOND QUARTER FY 02-03
Contract for design awarded. Engineer is preparing preliminary engineering report.
Expect to complete design and begin bidding phase in next quarter.
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Project 882 - Wastewater Treatment Plant
Account Number 043-9892-882
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
Budget From 866
Total
3,100,000
212,692
3,312,692
2,306
2,306
3,310,386
PROJECT DESCRIPTION
The Texas Natural Resource Conservation Commission (TNRCC), the regulatory
agency for sewer plant operations, has modified their criteria. These modifications
require that the City renovate its sewer plant to come into compliance with new State
regulations. The City retained an engineering firm to evaluate current plant operations
relative to the new criteria. The firm concluded that the sludge processing facilities at
the plant are not adequate to process the current permitted flow of 7.56 million gallons
per day (MGD).
The permitted flow at the plant could be reduced by up to 50% if the sludge processing
facilities are not improved. This reduction in capacity would leave us two options: 1)
pursue a plant expansion, or 2) halt future residential and commercial growth and
development of the City. These improvements will provide for improved solids handling
and ensure continued compliance with TNRCC regulations in order to maintain the
current 7.56 MGD capacity at the plant and allow for continued growth.
FIRST QUARTER FY 02-03
Final design completed, and Project bids were opened on November 18, 2002. Low bid
was submitted by Craig, Sheffield and Austin in the amount of $2,945,500. City Council
awarded the bid on December 9, 2002. Contract documents and bonds are in the
process of finalization. Expect to issue notice to proceed and begin construction in next
quarter.
SECOND QUARTER FY 02-03
Notice to proceed issued and construction begun. This Project is expected to take 12
months for completion.
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Project 883 - Fire Station #2/ Emergency Medical Facility
Account Number 043-9892-883
Budget
Spent Remaining
Funding:
Fiscal Year 02-03
1,700,000
o
1,700,000
PROJECT DESCRIPTION
As presented in the recently approved bond election, Fire Station No.2 on Spencer
Highway will be relocated further west. This alignment eliminates the need to add a
future fire station by bringing response times for all stations within recommended
guidelines. The vacated fire station on Spencer Highway would then be remodeled and
become the new home for our Emergency Medical Services. At this location they will
have improved access to several major thoroughfares, allowing faster emergency
response times.
FIRST QUARTER FY 02-03
This project is on hold awaiting the completion of the new Station Two.
SECOND QUARTER FY 02-03
This project is on hold awaiting the completion of the new Station Two.
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Project 884 - Bay Area Boulevard Trunk Sewer
Account Number 038-9892-884
Funding:
Fiscal Year 02-03
Budget
1,515,000
Spent Remaining
o
1,515,000
PROJECT DESCRIPTION
These funds will be utilized to design and construct a trunk sewer main from Fairmont
Parkway, through Spencer Highways, to North "0" Street. This project is intended to
provide sewer service to unserved areas along the Bay Area Boulevard extension and
eventually provide relief to the sewer systems in the Lomax area. Upon completion of
this project, an existing lift station at the corner of Sens Road and North "0" Street can
be eliminated. In addition, this trunk sewer main will be deep enough to extended, in the
future, all the way to North "l" Street.
FIRST QUARTER FY 02-03
The contractor prequalification process was completed. Eleven contractors submitted
information and seven were successfully prequalified.
Easements have been acquired from all properties north of Spencer Highway.
SECOND QUARTER FY 02-03
Plans have been completed. Easements from PPG Industries are the only outstanding
issue. Negotiations with PPG have been ongoing.
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GENERAL INFORMATION
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e HIGIll..IGBTS REpORT .
2003
DECEMBER 15. 2002 - JANUARY 15. 2003
DEVEL~PMENTOPP()RTUNITI:f;S (COMMERCIAL, INDUSTRIAL, MAJOR RESIDENTIAL)
Proiect Descr;otion " Location:,
New Construction:
Truck Sales Center -
Buildin ermit for tire chan e sho and warehouse addition
JV Piping ....:" ,
FoundatiQn onl ermit for office/sho buildin
Pleasant Hill Baptist Church -'- '" "
Foundation onl ermit for church buildin
Landing Strip Center - ,
Build-out for lease s ace J.B. Williamson law office
905 West Barbours Cut Boulevard
" 22-17 Sens Road, # B
312 North 6 . Street,
10916 Spencer Highway # D
1201 South Broadway Street
702 Farrington Road, Building A
9406. Spencer Highway
General Information:
J~ck' s Grocery '~, ,
Demolition of site is co lete
.' '3124 South Broadway {Old Highway 146)
" 'I E~LO~NT'OPPORTUNITIESANDCHANGES
-
New Hires
Trina Jolley
Celeste Castro
Mark Emery
Joel Cirilo
Position
Patrol Officer
J.D. Technician
Solid Waste Worker
Inspector I
DeptlrtmenVDivision
Police/Patrol
Police/Criminal Investigation
Public Works/Solid Waste
PlanninglInspections
Resignations/Termintltions
John Graham
Janell Williams
Lance Newberry
Patrol Officer
School Crossing Guard
Cart Attendant
Police/Patrol
Police/Support Services
Golf Course/Club House
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. HIGHLIGHTS REpORT. .
2003
JANUARY 15. 2003-FEBRUARY 15. 2003
. ...... - '
" ' DEVELOPMENT,OPPORT.UNITIES (COMMERGfAL, INDUSTRIAL, MAJOR R:E'S'IDENT.rAL) ,
Proiect Descriotion '" " . Location :.:' . ,
New ConstrUction: ; .'
; ,
Life Community Church - 9529 West Fairmont Parkway
Parkin2 lot,addition ..
Greenlee Plumbing ...:. ; , ' 621 West Mam Street :
Zoning permit issued for "Old La Porte Tire Center" site ' .. '" '. , ..
, '
,Shaw. Constru.cto~ ~" '.. - -i241 Un~ood'Road" ',.', , ' ,
.' , . . .~".",.. ." .
Permit for installation of building windows and a ,permit to
install
. an exterior.foundation (front and 2 sides) to allow ~ture, ' ' " : "
bricking
of metal buildin2. ,
Pleasant Hill Baptist Church - 312 North 6tb Street
Permit for constru,ction of ~ew church. , (Foundation permit was :
Previously,issued 12/20()2):," "
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JieeentCompletions: ' , ' .
--, : . .. " .' . .. "' '. :
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Churchhill Place Ap~m~ts'..,.., -- 1201 South Bro~way}:'" -, -" '-
"
Completion of buildings 3,4~6 & 19.
Highway Transport,~ ,,',' : .' , ; 502 South 16~ Street'
,Completion of new, office Qliildin2 " -. -- - .. .:~~~... .-..;~:~;:::. .::'- .; .', .'.-
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General Information:
"Ramada" site - 107 North 8tb Street
Building ~ontrac;tor-,~d,rtew: owner h,a4 disagreemeIJ,t. : .. -, ..... ..... .. "
Contractor , -' "
has cancelled his building permit. All work is stQpp~d until a .- , . , , .- "
, , "
new -,
building contractor is found and a new permit is issued. " ..
~ack's Grocery- , . .- -- ,3124 South Broadway (Old Hwy. '146)
Site plan was approved and the building permit is ready for .. "
issue.
Analytic Stress - III North 16tb Street
Site plan not submitted yet. Partial building plans provided to
City.
Permit for a track mounted, crane equipment.
5-2
EMPLOYMENT OPPORTUNITIES AND CHANGES
:.,
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New, Hires
. Craig Sirles
,. Ry~ Albanese
Clinton Loftin
Mark Oldmixon
Jennifer Border
Eubry Glover
,,fositi,!n, " , ,~epartment/D.iv~ion, '
, TeIppor~ ~~ildiI1:g Maint. Tech'-. ~ar~lP~ks Mai~te:p.ance ..
cart Attend3nt' ' Administration/GOlf Course '.
Fire Engineer ' Fire/Suppr~sion-:, ' ',' . :, ' '
. Assistant Fire Marshal FirelPrevention
ReceptionistlDeputy Clerk PT Administr!ltion/City Secretary
Starter Marshal ,Administration/Golf Course
PromotionslTransjers
Jon Xlingen
Mark E.mery
Kenneth Weber
:,
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,. Utility, Operator I
S9lid Waste Work~ ,
Parks Maintenance Worker II
Public, Works/Wastewater Collection
-... . .
Public Worb/Solid" Waste ,
" 'ParkslPar~ ~n~~ce ,. , ,
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ResignationslTerminaiions
Peter aassett . .
Connan Campbell
Jack Delafield
. Parks Maintenance Worker I
Paramedic II
Inspector II
ParkslPar~ Maintenance
FirelEMS
l:'lanning/Inspectio~
Fire Engineer
, Fire/Suppression
, ,- ,,-,:<:
:: ',' . . ...:. .~
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aly Secretary's Office" '
Special Events Committee ,_', ,'. ',. '
, The SpecialEvertts Comririttee sponsored'a chili cook-off on February 7,,2003. Mayor:and City Council
. served as judges. TIie,attendance and paitic~pati~n wa,s.gr~a.f ,T.he Special Events Committee 8.\so'~onSored a
, 'Valent~e Carnation sale'on FebrUary 14. The coMmittee sold 300 carnations aDd raised fuIids for future 'events.
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HIGHLIGHTS REpORT
2003
FEBRUARY 1.5 - MARCH 1.5
':::..;.:,,~.~ -~~;." ~'. . .
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;'.,,:..::l== ~.~,:: ":;: ~ ~ .":....:.....,:. -, .;,...~'.' , .~;.... ....::..~..;....:.,.:.. ::', ", '"1?> "/ .:". ~. :~:..,~.
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, "DEVELOPMENT OPPORTUNITI-ES (COM~ERCIAL, INDUSTRIAL, MA~OR RES~ENT~~ ",::~,,'
Proiect DescriDtion
Location
New Construction:
City of La Porte - ,
Wastewater Treatment Plant ovements,
.,W~an Motel (Old Ramada S~e)~.- " ':,~-, ,;'....,." ,d ",
Owner has o~ained a building permit to complete this ,,'
, ou~ding
'ect,.
1301 South 4 Street:" .' ':",' ,"
107 North' 8 ',Street- ;':,
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".' ~ . ". '-::.... . ..... ....
Recent Com letions:
Highway Transport -
Co letion of entire trans
S~Smv~~atwm- ,
CQ letion of remodeled securi :. buildin :' ',. : _',
, ,LaIlding,striP Shopping Cen~er.- ',:
. ,Go 'letion of Video Vi~eJ;' buildin " '
522 & 520 South 16 Street
820W~Main'., ..
'109.1,6 spenCer Highway' ..
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I. . , .1. EMPio~~~ OPPORTuNI'FIES AND CHANGES
1 New Hires
: Mar~ H~ber .
Susan Bishop "
I Andrea Garza
.- .- pebra Brooks Feazelle
Office
I .' c;t:3;ig Hogg
Jason Henson
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Position
:, ,h.tspe~or n,,: '" _
SC;:hool Crossing Guard
" School Crossing, Guard"
City Manager
DeptlrtmentIDivision
Planning/Inspection Services.. " .
Policel~upport Services.
"Police/Support Services,: ' .,
, , Administration/City Manager'~' ,
Utilities GroUndskeeper
C~ Attendant ,::
Public Works/Water Production
Administration/Golf Course ' , '
ResignationsITenninations
Tiffany Jaynes
Merry Ziaza
Jon Klingen
Jennifer Border
Ryan Albanese
Daniel Dattalo
Dispatcher I
School Crossing Guard,
Utility Operator
ReceptionistIDeputy Clerk
Cart Attendant
Cart Attendant
Police/Support Services
Police/Support Services
Public Works/Water Production
Administration/CSO
Administration/Golf
Administration/Golf
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I,~.';'~, :"::~f. '.1.~' \~~.f:!!tf.l~~.:ftf.;"';;:T:i1~:, ;~t:t;..:::.~.~.:.t~~;.~~l;,''.l*\<; -"___ -.
IOTHER . ;;.:- '.
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City Secretary's Office " , , " ,,; ,
The City SeCretary's Office and the Chamber of Connnerce Chairman,'nWie a presentation on Legislative
Processes and BEACON to the Bay Area Diocese members,
Only t~e incumbents filed fOT the May 3, 2003 Generai ElectioJl so the elc;:ctionhas been cancelled.
Golf Course
The Dallas Morning News, in their 3l)I1ual survey of the top 25. ~icip~ .gQlf courses, Tated Bay Forest
, Golf Course 20th in the state. , ' ',. " ;'" _ "
, " Bay.Forest will be host to the West-field rGA J~nioT ChampioIiship'fQI: th~,'Southeni Texas PGA section
. . . . . . I ." ..
on June 7 and 8, 2003. ' '" , . '"
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Reception
, ,
The City hosted a reception for Sylvia Garcia, Harris County Precinct 2 Commissioner at the La Porte
Community Library.
Pllrks Ilnd Recrelltion
The City of La Porte's application for the Texas Departme~t~fTranspoita.tion ~'Safe Routes to School"
project has been' selected for funding by the Texas Transportation (~ommission: The total project: amount is
$568,746 with $454997 ,being funded ~ough federal funds and the're~~ bejng ~ded by TxI?OT. There.
will be no direct costs to the City for this project. .. .,'..",'.. .: ", ,,' .' ' .
The propOsed Bicycle arid Pedestrian trail will be a 10' concrete. pathway :on So~ Broadway, running
from Fairmont Parkway, southward to Bayshore Elementary School at tbe City's bound~ with Shoreacres, a
dis~ance of approx;imately 2.6 miles. The project will include a, pc;:4estrian ,~dge over ,tittle Cedar Bayou. ,We
wjl1 reCeive further 'notification as to the requirements associated with the project:. from TxDOT 'in the near " ,
future. .
Fire
, -An Open lJoUse and:Uedication was'held,'for bur neW:FIre'Statton:fi:4' 9n Monday,'March 24, at 3:00
p.rn. ~yor and City Council were present to ~ the,ribbon.,. :.
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Quarterly Report 2nd Quarter (Jan., Feb., & March 2003)
Celeste Castro
Joel Cirilo
Crai Sirles
R an Albanese
Clinton Loftin
Mark Oldmixon
Jennifer Border
EubI)" Glover
Mark Huber
Susan Bishop
Andrea Gaml
Debra Brooks
Feazelle
Craig Hogg Utilities Groundskeeper
Jason Henson Cart Attendant
Promotions/Transfers
N,IIIW PO'lliOrl IkpUUi\ i~iorl Date
New Hires
1.0. Techniciah
orl
~. . Buildin Maint Tech.
Cart Attendant
Fire ~ .
Assistant Fire Marshall
.onistID Clerlc PI
Starter Marsball
Inspector D
School Crossing Goard
School Crossing Goard
City Manager
Police/CiiIiiina1 Investi
Plannin on
ParlcsIParks Maint
Administration/Golf Course
FirelSu ssion
FirelPrevention
Administration/Ci S
Administration/Golf Course
Planning 1 Inspection Services
Police 1 Support Services
Police 1 Support Services
Administration 1 CMO
01/13/03
01/13103
1/20103
1/20/03
1/25103
2/03/03
2/04/03
2/05103
2/17/03
2/17103
2/17/03
3/10/03
Public Works /W Production
Administration / Golf Course
3/10/03
3/14103
Utili tor I
Solid Waste Worker
PaJks Maintenance WOrker D
Acco . Coordinator,
Public WorksIWW Collection
Public Works/Solid Waste
PmKsIParks Maint
Finance/ Accountin
1/14103
1/20/03
1/27/03
3/3/03
Resignations/Terminations
Name PI,"l iOrl Ikpt./Ui\ i,iorl Hall' of ,\ctiorl
John Graham Patrol Officer PolicelPatrol 01/02103
JaneD Williams School Crossin2 Goard Police/Sunoort Services 01/03/03
Lance Newberrv Cart Attendant Golf CourseIClub House 01/06103
Sharon Clarke Document Imam2 Technician AdministrationlMIS 01/03/03
Peter Bassett PaIks Maint Worker I PaIkslParks Maint 1/17/03
Connan Camobell ParnmedicD FirelEMS 1/17/03
Jack Delafield rll Plannin ons 2/07/03
Tiffany Jaynes Disoatcher I Police / SUDDort Services 2/10/03
Meny Biaza School CroSsin2 Guard Police/ Sunoort Services 2/14/03
Jon Klingen Utility Operator Public WorkslWater 2/21/03
Production
Jennifer Border I ~rtv lI~tionist Clerlc AdministrationlCSO 2/6/03
Rvan Albanese Cart Attendant Administration / Golf Course 3/2/03
Daniel Dattalo Cart Attendant Administration / Golf Course 314/03
Retirees
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City of La Porte
Interoffice Memorandum
From:
John Joems, Assista
Manager
To: Mayor and Council
Date:
April 22, 2003
Subject:
Direction on Tax Resale Properties
On March 24,2001, the City Council received a presentation on the Northside Neighborhood Plan. One
specific element of that plan was the promotion of new housing on the Northside. At that meeting
Council directed staff to hold Northside properties (zoned residential) from the tax resale list. At this time
there was'some discussion regarding the creation Community Development Corporation as a means of
promoting housing on the Northside.
We have used this inventory oflots to:
. Provide 2 building sites for Habitat for Humanity
. Use as a grant match for 2 building sites for a recent Harris County Community Development
Block Grant
This inventory of lots has now grown to approximately 22 with varying degrees of tax burden. In some
cases there may be additional cost for mowing and demolition expenses, which we encounter.
Because the inventory has grown significantly, staff is requesting that Council give us direction regarding
the release these properties for resale.
There is a provision in state law, which allows the City to work directly with 501 (c) 3's. This is what we
have used to work with Habitat for Humanity. Because Habitat for Humanity is interested in other
properties we could work with them first before releasing these properties. We will also notify SETH and
the two builders active in our current grant program when these properties roll onto the resale list.
JJ/ml
Attachment
c: Debra B. Feazelle, City Manager
Knox Askins, City Attorney
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Attachment:
Possible Steps Before Releasing Property
1. Visit with Habitat for Humanity to determine if they have interest in these
properties. If so, discuss with Habitat for Humanity for later presentation to
Council.
2. Notify SETH to determine if they have any interest in these properties.
3. Release remaining tax resale properties for sale and notify the two builders that
are building homes as part of Phase I of the Harris County Community
Development Block Grant.
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City of La Porte
Interoffice Memorandum
To: Mayor and Council
From:
John Joems, Assistant Ci
ager
Date:
April 22, 2003
Subject:
Services for Property in Shoreacres
Earlier, Council had been provided reports on possible approaches for providing access, utilities
and other governmental services to property in Shoreacres. Recently, three Councilmen have
expressed an interest in reviewing these matters.
1. The first approach was to construct an Interlocal agreement outlining the terms and conditions of
service. On September 23,2002, Council voted against this approach.
One new thought on this approach has emerged from La Porte staff.
. A provision could be added that La Porte be compensated by Shoreacres for the ad
valorum taxes paid to Shoreacres by these properties.
2. The second approach was the consideration of an exchange oflands between the two cities. Some
information on this was provided to Council on January 20,2003. If Council considers this, we
would need to do additional legal research on the steps that would have to be taken.
As a sidebar, enclosed is a letter from the Mayor of Shoreacres to Judith Anderson expressing
their willingness to continue to provide water service.
JJ/ml
Attachment
c: Debra B. Feazelle, City Manager
Knox Askins, City Attorney
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City of La Porte
P~S.'lj,7~.;:11 ..-11901
...,...,;'1- ,.ll.i.:-,rJ,~:';' ..t. LJ _i....
January 23,2003
Ms. Judith Anderson
5 Bay Oaks Road
La Porte, TX 77571
RE: New 'Vater Service Line
Dear Ms. Anderson:
La Porte City Council has directed staff to investigate and install a water line to serve you and
another La Porte resident that currently receives water from Shoreacres. Once installed your
water service will be switched to La Porte. A new service line will be installed from the main to
the meter and your home's service. You will be without water service when the plumber is
reconnecting the line to your meter. That time frame may be 3 to 4 hours without any problems
occum~g.
There will be no costs to you because these changeovers are related to the La Porte Annexation
of Bay MUD.
The changes are a few months away. OUf current estimate is approximately April-May 2003.
Sinc.eFeW'~:_'" , '
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/JohnJoe~"
Actin~ty Manager
JJ/ml
c Mayor and Council
Steve Gillett, Director of Public Works
Cynthia Alexander, Director of Finance
Mayor Edmonson, City of Shore acres
::~:t~i.,V PJil':n\.)ntFk\-\"~.. .. 'L,,~P;Jrt~.-r.eAJ~77::;7'1 . 1'~l'\.:.1~I_~ii:,'\
. ~'.. .~~~..... ~"~~~':~~~~r~ ::, '. .}:~~"'. ~. :~:j~~':~}.~~:;:~ .~: .~~ . =t.,~_'~i{$~:
" , ~__" /!o'."l , ''''It.!''''.,,... "too,' , ' , " "
',~,,' ':: ~;, " -,'-;':~!.~~r~::%:~:;;:" ~ :.-~,' ~/r~~~:;~;;,,'<, ,:~~:-' , _~ ,..,'~~:~:,,;::;;~~~\.:~~~~;','~:,::,'~", ,::\i;~':~~:~'~::,:i',:\r
'-"'City"of.Sh.9!Sges-;;;; .... ..;;,' .- : ..-' .
601 SHOREACRES BO~ARD '.:':
SHORIACRES, TEXAS m:n
PHONE (281) 471~2244, ,"
FAX (281) 471~ ,~:~
.... .:" ......
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A COMMUNITY OF BEAUTIFUL HOm ON GALVESTON BAY
, HOME OF THE HOUSTON YACHT a.ua
'-CU~. . -MA,'UJK- .. -- -. ,
Nancy R. Edmonson
_'1"~ _ .....:-.-. _'---~- ....~.-. ":'___'_':;'_':". n_ .
, .
"-"-'-' '''UIY:)t.U<.t.lAKr-'
Shari Tail
April 14,2003
Judith Anderson
5 Bay Oaks
La Porte, TX 77571
.f:
Ms. Anderso~
Currently the City ofShoreaCres provides your water serViCe and sewage is being
provided by the City of La Porte. Per our telephone conversation, Shoreacres is willing to
continue to provide water service to you even though yoU, ire a resident of the City of La
Porte. :.' ," ,-
With that in mind, it is at the discretion of the City of~ Porte as to whether they would, .
rather provide your water service.
Ifl can be of any further assistance please contact my office.
. 1,//0(-
Ci~ Secretary
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~ RECEIVED
April 17th, 2003
APR 2 2 2003
CITY SECRETARY'S
On-- ,'~,~
,,(- '.". ....- --..--
City of Laporte Senior Services Center
1322 S. Broadway
LaPorte, Texas 77571
RE: The Great Senior Program
To Whom It May C~ncern:
I am a member Qfthe Laporte Senior Center, I had moved back here after spending two years in
Michigan. I was very depress~d and not feeling well, with vertigo and depression. TIianks to the
great people and staff at the Laporte Seniors, I am feeling a hundred percent better. I do many of
the programs including, Exercise with Evelyn, Tai Chi and exercising with Juan who is very
compassionate, we all have a good time and laugh and enjoy Juan very much, and play games
and participate in all the holiday activities. I enjoy going on the trips to the shows, movies, and
tours. I have really been blessed having all these great people around me and they have helped
me to come back to being myself. I just thought someone should tell you how much the seniors
benefit from the staff and other members. I love going and hope I will be able to enjoy you all
for many more years to come. I am almost 81 years old and with some luck I will be around for
many years.
Thanks again for helping me to enjoy life again. ~
VeryTroIyYo= 0J~ ~?7;~
Mary Magliochetti, The Hugger, as I'm known at the Center.