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2003-12-08 Regular Meeting and Public Hearing
CITY CELEBRATES TWENTY-ONE YEARS OF FINANCIAL EXCELLENCE The Certificate of Achievement for Excellence in Financial Reporting has been awarded to the City of La Porte, Texas, by the Government Finance Officers Association of the United States and Canada for its comprehensive annual financial report for the year ending September 30, 2002. This is the twenty-second (22"d) consecutive year that the city has received this prestigious award. The Certificate of Achievement for Excellence in Financial Reporting is an award designed to recognize and encourage excellence in financial reporting by state and local governments. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. The Certificate of Achievement for Excellence in Financial Reporting Program (Certificate Program) was established by the Government Finance Officers Association (GFOA) in 1945. The GFOA instituted the program to encourage all government units to prepare and publish an easily readable and understandable comprehensive annual financial report (CAFR) covering all funds and financial transactions of the government during the fiscal year. The GFOA believes that governments have a special responsibility to provide the public with a fair presentation of their financial affairs. CAFRs go beyond the requirements of generally accepted accounting principles (GAAP) to provide the many users of government financial statements with a wide variety of information useful in evaluating the financial condition of a government. Requested Photo for Newspaper. CM; ACM; Assistant Finance Director, and Accounting Division • 0 MINUTES OF REGULAR MEETING AND WORKSHOP MEETING OF THE LA PORTE CITY COUNCIL DECEMBER 8, 2003 1. CALL TO ORDER The meeting was called to order by Mayor Norman Malone at 6:00 p.m. Members of City Council Present: Councilmembers Chuck Engelken, Howard Ebow, James Warren, Charlie Young, Barry Beasley, Mike Mosteit, Peter Griffiths, Bruce Meismer and Norman Malone Members of Council Absent: None Members of City Executive Staff and City Employees Present: City Manager Debra Feazelle, Assistant City Manager John Joerns, Assistant City Attorney Clark Askins, Human Resources Specialist Kendra Williams, Interim Human Resources Manager Al Freeman, Golf Course Superintendent Dennis Hlavaty, Golf Course Manager Alex Osmond, MIS Manager Lang Mabe, Purchasing Manager Susan Kelley, Interim Planning Director Nick Finan, City Secretary Martha Gillett, Assistant City Secretary Sharon Harris, Assistant City Manager Cynthia Alexander, Assistant Finance Director Michael Dolby, Public Works Director Steve Gillett, Parks and Recreation Director Stephen Barr, Safety/Loss Prevention Coordinator Bill Rankin and Assistant Police Chief Aaron Corrales Others Present: Bill Scott, C. Chanslor, Spero Pomonis, Amanda Smith, Decker McKim, Lilia Castillo, Penny Garcia, Richard Benesh, Dick Wright, Bambi Rusk, Robyn Compton, Michelle DeBusk, Zach Cedizma, Dave Turnquist, Walter Cantrell, Krystal Hayman, Jim Reingartsen, Aaron Kimball, Caitlin Rosberry, Adrian Nava, Tim Hanna, Ron Castillo, Brandon Nolen, Joshua Longfellow, Clemea Donaldson, David Rodriguez with the Texas Municipal Retirement System, Carol Christian with "Houston Chronicle — This Week", Peggy Arisco and a number of other citizens. 2. Mayor Pro Tem Peter Griffiths delivered the invocation. 3. Mayor Malone led the Pledge of Allegiance. 4. PRESENTATIONS/PROCLAMATIONS Mayor Malone presented the "Dave Tumquist Day" Proclamation to La Porte High School teacher Dave Turnquist; the presentation included some of Mr. Tumquist's students. Mayor Malone presented Human Resources Specialist Kendra Williams with a plaque in honor of being awarded the "City of La Porte Employee of the P Quarter of 2003". 5. CONSENT AGENDA A. Council to consider approval or other action of a resolution regarding authorization of the resale of the tax properties to Bayou Housing Partners as requested by Assistant City Manager/Finance Director Cynthia Alexander. B. Council to consider approval or other action regarding awarding a contract to Professional Turf Products in the amount of $60,366.96 as requested by Golf Pro Alex Osmond. C. Council to consider approval or other action regarding awarding Bid #899 for Water and Sewer Supplies in the amount of $102,174.42 as requested by Purchasing Manager Susan Kelley. D. Council to consider approval or other action regarding awarding RFP #0105 for IBM Midrange Computers and Software Lease in the amount of $75,024.00 as requested by Purchasing Manager Susan Kelley. • City Council Regular Meeting and Workshop Meeting — December 8, 2003 - Page 2 6. 7 E. Council to consider approval or other action regarding an ordinance approving and authorizing a "Champions of Industry" award announcement and video production agreement between the City of La Porte and Pat Summerall Productions not to exceed $24,000 as requested by City Manager Debra B. Feazelle. F. Council to consider approval or other action regarding a resolution restricting the development of parcels of land intended to be acquired by the City (or others) for drainage improvements in the Little Cedar Bayou Watershed as presented by Interim Planning Director Nick Finan. G. Council to consider approval or other action regarding an ordinance revising the development setbacks for property adjacent to Sens Road as presented by Interim Planning Director Nick Finan. H. Council to consider approval or other action regarding repealing Ordinance 1330 "an ordinance creating the position of Director of Administrative Services" as presented by City Manager Debra B. Feazelle. I. Council to consider approval or other action regarding amending Section 38-56 of the Code of Ordinances as presented by Interim Planning Director Nick Finan. J. Council to consider approval or other action regarding City Council instructing the Assistant City Manager to amend the various operating budgets for outstanding purchase orders as recommended by Assistant City Manager/Finance Director Cynthia Alexander. This is a routine annual transaction to validate open purchase orders. K. Council to consider approval of the Minutes of the Regular Meeting, Public Hearing and Workshop Meeting held on November 10, 2003. Motion was made by Councilmember Warren to simultaneously vote and approve all items of the Consent A eg nda. Second by Councilmember Beasley. The motion carried. Ayes: Engelken, Griffiths, Meismer, Mosteit, Warren, Young, Ebow, Beasley and Malone Nays: None Abstain: None PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCIL ON ANY ITEM POSTED ON THE AGENDA Bill Scott —1102 Lomax School Road, La Porte, Texas — Mr. Scott responded to City Councilmember's statements from a previous Council Meeting. Penny Garcia — 3110 Oaken Lane, La Porte, Texas — Ms. Garcia spoke of Fairmont Park Baptist Church's parking lot lights being a nuisance; Ms. Garcia would like the lights turned off until the church complies with ordinance specifications. Council to consider approval or other action regarding an approval of participation in the TexSTAR Investment Pool. Finance Director/Assistant City Manager Cynthia Alexander presented summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read: RESOLUTION 2003-36 — RESOLUTION AUTHORIZING PARTICIPATION IN THE TEXSTAR INVESTMENT POOL. Motion was made by Councilmember Meismer to approve Resolution 2003-36 as presented by Ms. Alexander. Second by Councilmember Young. The motion carried. 0 0 City Council Regular Meeting and Workshop Meeting — December 8, 2003 - Page 3 Ayes: Griffiths, Engelken, Mosteit, Warren, Young, Ebow, Meismer, Beasley and Malone Nays: None Abstain: None 8. Council to consider approval or other action regarding adopting an ordinance authorizing updated service credits and increased annuities on an annual repeating basis. Interim Human Resources Manager Al Freeman presented summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read: ORDINANCE 1875-J — AN ORDINANCE AMENDING ORDINANCE 1875-I, AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIRMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID SYSTEM ON AN ANNUAL BASIS FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM WHO AT THE EFFECTIVE DATE OF THE ALLOWANCE ARE IN THE EMPLOYMENT OF THE CITY OF LA PORTE; PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE ANNUITIES FOR RETIREES AND BENEFICIARIES OF DECEASED RETIREES OF THE CITY; AND ESTABLISHING AN EFFECTIVE DATE FOR THE ORDINANCE. Motion was made by Councilmember Griffiths to approve Ordinance 1875-J as presented by Mr. Freeman. Second by Councilmember Mosteit. The motion carried. Ayes: Griffiths, Engelken, Mosteit, Warren, Young, Ebow, Meismer, Beasley and Malone Nays: None Abstain: None 9. Council to consider approval or other action regarding an Ordinance approving the "City of La Porte Personnel Policies Handbook". Interim Human Resource Manager Al Freeman presented summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read: ORDINANCE 2003-2684 — AN ORDINANCE ADOPTING THE CITY OF LA PORTE EMPLOYEE POLICIES HANDBOOK DATED JANUARY 1, 2004; PROVIDING A SEVERABILITY CLAUSE; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilmember Warren to approve Ordinance 2003-2684 as presented by Mr.Freeman. Second by Councilmember Ebow. The motion carried. Ayes: Griffiths, Engelken, Mosteit, Warren, Young, Ebow, Meismer, Beasley and Malone Nays: None Abstain: None 10. Council to consider approval or other action regarding an ordinance authorizing the City Manager to execute a contract with the City of Morgan's Point for Emergency 911, Dispatch and Jail Service, Fire Suppression Services and Emergency Medical Services (EMS). City Manager Debra B. Feazelle presented summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read: ORDINANCE 2003-2685 — AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTE AND THE CITY OF MORGAN'S POINT, FOR EMERGENCY 911 DISPATCH AND JAIL SERVICES, FIRE SUPPRESSION 0 0 City Council Regular Meeting and Workshop Meeting — December 8, 2003 - Page 4 SERVICES AND EMERGENCY MEDICAL SERVICES; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilmember Meismer to table this item as presented by Ms. Feazelle until the next City Council Meeting. Second by Councilmember Warren. The motion failed. Ayes: Meismer, Mosteit, Engelken, Warren Nays: Griffiths, Young, Ebow, Beasley, Malone Abstain: None Motion was made by Councilmember Griffiths to approve Ordinance 2003-2685 as presented by Ms. Feazelle. Second by Councilmember Ebow. The motion carried. Ayes: Griffiths, Young, Ebow, Beasley, Malone, Engelken Nays: Meismer, Mosteit, Warren Abstain: None 11. Council to consider approval or other action regarding an ordinance authorizing the City Manager to execute a contract with the City of Shoreacres for Fire Suppression Services. City Manager Debra Feazelle presented summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read: 2003-2686 — AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTE AND THE CITY OF SHOREACRES, FOR FIRE SUPPRESSION SERVICES; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilmember Young to approve Ordinance 2003-2686 as presented by Ms. Feazelle. Second by Councilmember Beasley. The motion carried. Ayes: Engelken, Griffiths, Mosteit, Warren, Young, Ebow, Meismer, Beasley and Malone Nays: None Abstain: None 12. Council to consider approval or other action regarding an ordinance authorizing the City Manager to execute Contract Change Authorization No. 2 with Freese and Nichols, Inc. to provide additional design, bidding and construction phase services for paving and drainage, for an additional authorization of $48,650.00. Public Works Director Steve Gillett presented summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read: 2003-2687 — AN ORDINANCE APPROVING AND AUTHORIZING A SUPPLEMENTAL PROPOSAL AND CONTRACT CHANGE AUTHORIZATION NO. 2, BETWEEN THE CITY OF LA PORTE AND FREESE AND NICHOLS, INC., FOR THE CANADA ROAD IMPROVEMENT PROJECT; APPROPRIATING THE SUM NOT TO EXCEED OF $48,650.00 TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS.AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilmember Engelken to approve Ordinance 2003-2687 as presented by Mr. Gillett. Second by Councilmember Griffiths. The motion carried. City Council Regular Meeting and Workshop Meeting - December 8, 2003 - Page 5 Ayes: Engelken, Griffiths, Mosteit, Warren, Young, Ebow, Meismer, Beasley and Malone Nays: None Abstain: None 13. Council to consider approval or other. action regarding an ordinance approving the Agreement with Bay Area Houston Economic Partnership to provide economic development services (and confirm the La Porte photo - collage as our symbol for Bay Area Houston campaigns). Assistant City Manager John Joems presented summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read: 2003-2688 — AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT -BETWEEN THE CITY OF LA PORTE AND BAY AREA HOUSTON ECONOMIC PARTNERSHIP ("CONTRACTOR"), 501(c) (6) NOT FOR PROFIT ORGANIZATION, FOR ECONOMIC DEVELOPMENT SERVICES APPROPRIATING NOT TO EXCEED $20,000 TO FUND SAID CONTRACT, MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilmember Beasley to approve Ordinance 2003-2688 as presented by Mr. Joerns. Second by Councilmember Young. The motion carried. Ayes: Engelken, Griffiths, Mosteit, Warren, Young, Ebow, Meismer, Beasley and Malone Nays: None Abstain: None 14. Council to consider approval or other action regarding inclusion of the Main Street Program. City Manager Debra Feazelle presented summary and recommendation and answered Council's questions. Motion was made by Councilmember Griffiths to approve inclusion of the Main Street Program m as presented by Ms. Feazelle. Second by Councilmember Young. The motion carried. Ayes: Engelken, Griffiths, Mosteit, Warren, Young, Ebow, Meismer, Beasley and Malone Nays: None Abstain: None 15. Council to consider approval or other action regarding an ordinance appointing members to the Youth Advisory Council for La Porte, Texas. City Manager Administrative Assistant Crystal Scott presented summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read: ORDINANCE 2003-2689 — AN ORDINANCE APPOINTING MEMBERS TO THE YOUTH ADVISORY COUNCIL OF THE CITY OF LA PORTE; PROVIDING SEVERABILITY CLAUSE; CONTAINING A REPEALING CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilmember Mosteit to accept the submitted names as follows, allowing them to elect positions from the chosen members: Clemea Jonea Donaldson, Shelby Lynn Barnett, Hiba Haroon, Gregory Riley, Chase Merrith, Carol Parmer, La Sadre Hillman, Brandon Lunsford, Brandon Hickey, Pierr Castillo and Mia Parisi submitted to the Youth Advisory Council as listed on amended Ordinance 2003-2689 as presented by Ms. Scott. Second by Councilmember Griffiths. The motion carried. City Council Regular Meeting and Workshop Meeting — December 8, 2003 - Page 6 Ayes: Engelken, Griffiths, Mosteit, Warren, Young, Ebow, Meismer, Beasley and Malone Nays: None Abstain: None 16. The Regular Meeting closed and the Workshop Meeting opened at 7:50 p.m. A. Assistant City Secretary Sharon Harris discussed the implementation of an Electronic Agenda and Council provided Staff with direction. B. Parks and Recreation Director Stephen Barr provided an overview of funding options for the TXDOT S.T.E.P. — SH 225 @ Sens Road Beautification Project for construction; either fund at the budgeted level with a reduced number of palm trees, or add $34,000 to the estimated budget to provide additional palm trees as designed. Councilmember Meismer stated that once monies are appropriated they do not seem to flow back quite as readily as one might think; Mayor Malone suggested Mr. Barr do the best he can with the money allotted; Councilmember Warren noted the short time frame the City has to get the money to TXDOT, January 7 or 8, 2004; Councilmember Beasley commented that the City budgeted a certain amount and should see what we can get for that amount. C. Parks and Recreation Director Stephen Barr provided direction regarding funding for the Sylvan Beach Shoreline Protection and Beach Nourishment Project. D. Interim Planning Director Nick Finan and Planning Staff request Council to provide direction on the Port of Houston's instituted value assurance program, which is a gesture to insure the property values surrounding their proposed truck entry station on Barbour's Cut Boulevard are not negatively affected. The Port assures property values within roughly two blocks of the facility will not decrease or it will purchase the property at appraised value based upon an appraisal or the HCAD tax rolls. In addition, Staff would like direction as to whether or not to request the Port of Houston to allow the City to transfer its agreement, with the sale of the property, since the City is only a trustee of the property and not the actual owner. E. Interim Planning Director Nick Finan and Planning Staff would like direction regarding how to proceed with Mr. Gray's request. There are possibly three options. Council suggested framing an Ordinance for this particular situation, being as there will be a holding tank with minimum use of water, with Council requesting to know the approximate amount of water used. 17. The Workshop Meeting closed and the Regular Meeting reconvened at 9:20 p.m. 18. ADMINISTRATIVE REPORTS City Manager Debra Feazelle reminded Council of the NLC Conference December 9-13, 2003 in Nashville; the Silver Bells Holiday Social on Friday, December 12, 2003, at Sylvan Beach Pavilion; and that City Hall will be closed on Wednesday, December 24, and Thursday, December 25, 2003 for the Christmas Holiday. Interim Planning Director Nick Finan updated Staff and Council regarding the Fairmont Park Baptist Church issue. The consolidation of the National Guard Armory is expected in 2004, bringing 95 jobs, one facility in the Beaumont area will be closed. 19. COUNCIL COMMENTS Councilmembers Engelken, Ebow, Griffiths, Malone, Warren, Meismer, Beasley, Young and Mosteit had comments. City Council Regular Meeting and Workshop Meeting — December 8, 2003 - Page 7 20. EXECUTIVE SESSION — PURSUANT TO PROVISION OF THE OPEN MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, 551.086, TEXAS GOVERNMENT CODE, (CONSULTATION WITH ATTORNEY, DELIBERATION REGARDING REAL PROPERTY, DELIBERATION REGARDING PROSPECTIVE GIFT OR DONATION, PERSONNEL MATTERS, DELIBERATION REGARDING SECURITY DEVICES, OR EXCLUDING A WITNESS DURING EXANUNATION OF ANOTHER WITNESS IN AN INVESTIGATION, DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS. 551-071 — (Legal Matter) Meet with City Manager and City Attorney to discuss potential claims. Council retired to Executive Session at 9:57 p.m. 21. CONSIDERATIONS AND POSSIBLE ACTION ON ITEMS CONSIDERED IN EXECUTIVE SESSION There was no action taken during Executive Session. 22. There being no further business to come before Council, the Regular Meeting and Workshop Meeting was duly adjourned at 9:59 p.m. Respectfully submitted, Martha Gillett City Secretary Passed and approved on this 12th day of January 2004 � L Norman Malone, Mayor • 0 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: January 12, 2004 Requested By: Nick Finan Department: Planning Report: Resolution: Ordinance: Exhibit 1: Bid Tabulation Exhibit 2: Interlocal Agreement Exhibit 3: Harris County Letter Appropriation Source of Funds: Fund 005 Account Plumber: 005-9892-846-1100 Amount ]Budgeted: S250MO Amount Requested: $172,000 Budgeted Item: ® NO SUMMARY & RECOMMENDATION As part of the FY 2000-2001 Budget for Capital Improvement Projects, City Council approved $250,000.00 for the Harris County Joint Venture Fairmont Parkway Deceleration Lane Construction. The Deceleration/Left Turn Lane Project consists primarily of the construction of auxiliary lanes to be used for left turning traffic at the intersections of Fairmont Parkway and Brookwood Drive, Fairmont Parkway and Farrington Blvd, and Fairmont Parkway and Wilmont Drive. Survey, design and engineering were performed on this project by Harris County utilizing outside consultants. On November 3, 2003, Harris County opened competitive bids from 3 qualified contractors (see attached Bid Tabulation in Exhibit 1). Pedko Paving, Inc., submitted the low bid in the amount of $229,851.42. Since the City has agreed to pay 501/o of the construction costs (see the Interlocal Agreement in Exhibit 2), Harris County, in a December 10, 2003 letter (see Exhibit 3) asked for a payment of $172,000.00. It is Harris County's finding that Pedko Paving, Inc. is well qualified to perform the work. Staff recommends that the City Council authorize the payment of $172,00.00 to the Harris County Treasurer in execution of the interlocal agreement. Action Reauired by Council: Consider payment of $172,000.00 to the Harris County Treasurer in execution of the interlocal agreement signed by the City of La Porte on October 20, 2002 to facilitate construction of the Fairmont Parkway Left Turn and Deceleration Lanes. Approved for City Council Agenda l-c�-off Debra Brooks Feazelle,-City Ma0ger Date 0 41, HARRIS COUNTY, TEXAS ENGINEERING COST ESTIMATE LEFT TURN LANE CONSTRUCTIONS AT THE INTERSECTIONS OF FAIRMONT PARKWAY (22583-3-4) AT BROOKWOOD DRIVE, WILMONT DRIVE, AND FARRINGTON BOULEVARD IN HARRIS COUNTY, PRECINCT 2 KLOTZ ASSOCIATES PROJECT NO.11678 BIID TABULATION SHEET ITEM NO. SPEC ITEM NO. I QUAN. UNIT BID ITEM DESCRIPTION AAA Asphalt Paving, Inc. Pedko Paving, Inc. Silva, Inc. . UNIT PRICE AMOUNT BID UNIT PRICE AMOUNT BID UNIT PRICE. AMOUNT BID A. SITE PREPARATION AND EARTHWORK ITEMS 1 110 • 1,612 CY lRoadway excavation $14.00 $22,568.00 $18.00 $29,016.00 $15.75 $25,389.00 2 165 1.5 AC. Hydro mulch seeding $3,000.00 $4,500.00 $1,500.00 $2,250.00 $1,000.00 $1,500.00 3 562 3 1 LS Right of way preparation $3,000.00 • $9,000.00 $200.00 $600.00 $2,170.00 $6,510.00 4 540 920 SY lRemoving existing asphalt pavement and base (all depths) $10.00 $9,200.00 $2.50 $2,300.00 $8.00 $7,360.00 SUBTOTAL A. SITE PREPARATION AND EARTHWORK ITEMS $45,268.00 $34,166.00 $40,759.00 B. PAVEMENT ITEMS 5 220 3,450 SY Lime manipulation of subgrade $6.00 $20,700.00 $6.00 $20,700.00 $4.10 $14,145.00 6 221 83.4 TON Hydrated lime and lime slurry for subgrade stabilization (7%) $110.00 $9,174.00 $100.00 $8,340.00 $94.50 $7,881.30 7 250 2,233.7 TON Hot -mix asphalt concrete base course, (12" black base) for roadway pavements $43.00 $96,049.10 $42.00 $93,815.40 $39.20 $87,561.04 $ 250 465.4 TON Hot -mix asphaltic concrete surfacing (2.5" depth) for surface and overlay pavements $40.00 $18,616.00 $66.00 $30,716.40 $48.50 $22,571.90 SUBTOTAL B. PAVEMENT ITEMS $144,539.10 $153,571.80 $132,159.24 C. TRAFFIC CONTROL ITEMS 9 624 4 MO Traffic control $5,000.00 $20,000.00 $2,500.00 $10,000.00 $9,000.00 $36,000.00 10 665 8,510 LF Work zone pavement markings, white 4" width $1.50 $12,765.00 $0.65 $5,531.50 $1.36 $11,573.60 11 665 160 LF Work zone pavement markings, white 24" width $7.00 $1,120.00 $6.20 $992.00 $6.12 $979.20 12. 665 4,260 LF Work zone pavement markings, yellow 4" width $1.50 $6,390.00 $O.GS $2,769.00 $1.36 $5,793.60 13 250 .67 TON Hot -mix asphalt concrete pavement, (12" black base) for temporary detour pavements $50.00 $3,350.00 $50.00 $3,350.00 $100.00 $6,700.00 SUBTOTAL C. TRAFFIC CONTROL ITEMS $43,625.00 $22,642.50 $61,046.40 D. STORM WATER POLLUTION PREVENTION ITEMS 14 724 210 1 SY Stabilized construction zccess (Type I - Rock) $20.00 $4,200.00 $9.00 $1,890.00 $18.20 $3,822.00 15 713 1,200 1 LF lReinforced filter fabric barrier with staking $2.00 $2,400.00 $1.50 $1,800.00 $2.30 $2,760.00 SUBTOTAL D. STORM WATER POLLUTION PREVENTION ITEMS' $6,600.00 $3,690.00 $6,582.00 T, 11/26/2003 Page I bid tabulation FAIRMON'r HARRIS COUNTY, TEXAS ENGINEERING COST ESTIMATE LEFT TURN LANE CONSTRUCTIONS AT THE INTERSECTIONS OF FAIRMONT PARKWAY (22583-3-4) AT BROOKWOOD DRIVE, WILMONT DRIVE, AND FARRINGTON BOULEVARD IN HARRIS COUNTY, PRECINCT 2 KLOTZ ASSOCIATES PROJECT NO. 11678 BID TABULATION SHEET ITEM NO. SPEC ITEM NO. QUAN. UNIT BID ITEM DESCRIPTION AAA Asphalt Paving, Inc. Pedko Pavirt ,'Inc. Silva, Inc. UNIT PRICE AMOUNT BID UNIT PRICE AMOUNT BID UNIT PRICE. AMOUNT BID E. SIGNING AND PAVEMENT MARKING ITEMS 16 642 646 10 EA Furnish and install regulatory or warning traffic signs on 2.375" O.D. galvanized steel pole $300.00 $3,000.00 $269.12 •$2,691.20 $270.00 $2,700.00 17 500 646 4 EA Remove and relocate existing traffic signs $150.00 $600.00 $125.00 $500.00 $125.00 $500.00 18 660 3,200 LF Type II striping, reflectorized white 4" width $0.25 $800.00 $0.20 $640.00 $0.20 $640.00 19 660 1 1,050 LF . T pe If striping, reflectorized white 8" width $0.45 $472.50 $0.36 $378.00 $0.36 $378.00 20 660 205 LF Type 11 striping, reflectorized white 24" width $2.50 $512.50 $2.00 $410.00 $2.00 $410.00 21 660 2,940 LF • Type 11 stri ing, reflectorized yellow 4" width $0.25 $135.00 $0.20 $588.00 $0.20 $588.00 22 660 100 LF Type li striping, reflectorized yellow 24" width $2.50 $250.00 $2.00 $200.00 $2.00 $200.00 23 663 202 EA Furnish and install reflectorized pavement markers, Type I-C $4.50 $909.00 $4.00 $808.00 $4.00 $808.00 24 663 80 EA Furnish and install reflectorized pavement markers, ape 11 A -A $4.50 $360.00 $4.00 $320.00 $4.00 $320.00 25 663 47 EA Furnish and install reflectorized pavement markers, Type II C-R $4.50 $211.50 $4.00 $188.00 $4.00 $188.00 26 663 198 EA Furnish and install traffic buttons, 4" round ceramic, white non-reflectorized $4.50 $891.00 $4.00 $792.00 $4.00 $792.00 27 663 34 EA Furnish and install traffic buttons, 4" round ceramic, yellow non-reflectorized $4.50 $153.00 $4.00 $136.00 $4.00 $136.00 SUBTOTAL E. SIGNING AND PAVEMENT MARKING ITEMS $8,894.50 $7,651.20 $7,660.00 F. TRAFFIC SIGNAL ITEMS 28 1000 1 LS Traffic Signal Modification at Fairmont Pkwy and Farrington Dr (excluding items listed below) $8,500.00 $8,500.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 29 690 693 1 EA Furnish and install one-way, 4-section, 12" horizontal span wire mount signal head (R,R,<A,<G) with glass lenses, downlight and "Left Turn Signal" sign $1,200.00 $1,200.00 $850.00 $850.00 $850.00 $850.00 30 1000 220 LF Sawcut and install loop detectors $12.00 $2,640.00 $9.00 $1,980.00 $9.00 $1,980.00 SUBTOTAL F. TRAFFIC SIGNAL ITEMS $12,340.00 $8,130.00 $9,130.00 A. SITE PREPARATION AND EARTHWORK ITEMS B. PAVEMENT ITEMS C. TRAFFIC CONTROL ITEMS D. STORM WATER POLLUTION PREVENTION ITEMS E. SIGNING AND PAVEMENT MARKING ITEMS F. TRAFFIC SIGNAL ITEMS $45,268.00 $144,539.10 $43,625.00 $6,600.00 $8,894.50 $12,340.00 -$34,166.00 $153,571.80 $22,642.50 $3,690.00 ::. $7,651.20 $8,130.00 $40,759.00 $132,159.24 $61,046.40 $6,582.00 $7,660.00 $8,130.00 TOTAL BID AMOUNT (A + B + C + D + E + F) $261,266.60 ., . $229,851.50 $256,336.64 0 11/26/2003 Page 2 bid tabulation FAIRMONT KNaportefairmontsignals County within sixty (60) days of such notification, its check made payable to Harris County in an amount equal to one-half of the estimated Project Costs. 5. In the event the estimated Project Costs are greater than the sum of $401,000, County shall have the following options: a. County may elect to attempt to pay the additional cost of constructing the Project. In such case, the County shall notify the City. The City shall transmit to the County within sixty (60) days of such notification, its check made payable to Harris County in an amount equal to $200,500. b. County may reject all bids and elect not to proceed with the letting of the contract and terminate this agreement as provided below. County may reject all bids and re -advertise for bids for construction of the Project in accordance with the approved drawings and specifications in the same manner as before and under the same conditions. d. Attempt to negotiate an amendment to this Agreement to provide for payment of the additional costs, and if such an amendment is obtained, proceed under its terms. If the parties fail to agree to an amendment to this Agreement, then and in that event the County may proceed under one of the other three options. 6. Within thirty (30) days after the receipt of funds from the City pursuant to Section 4 or 5 above, the County shall award the contract to the responsible bidder who submits the lowest and best bid, in accordance with the usual and customary procedures of the County, subject to certification of the availability of funds for the Project by the County Auditor. It is expressly agreed and understood that the County reserves the right to reject all bids. In such event, the County, in its discretion, may either re -advertise for bids pursuant to the same understanding with regard to rejection of bids or terminate this agreement as hereinafter provided. The County's determination of the responsible bidder who submits the lowest and best bid for the Project shall be final and conclusive. 7. The County shall be responsible for administering the construction contract. During the construction of the Project, the City shall have the right of access to the construction site and shall have the right to review all documents, maps, plats, records, photographs, reports or drawings affecting said construction, provided, however, each shall give notice by telephone to the Harris County Engineer prior to any inspection of either the site or documents and provided further that in conducting said inspections, City shall not interfere with the work in progress. City shall be authorized to send representatives to and participate in the bi-weekly job -site meetings. 8. Payments by the City to County hereunder shall not be used by the County for any purpose other than paying for the Project. 9. The County shall cause the funds paid by the City to County hereunder that are not needed to meet obligations due or contemplated to be due within sixty (60) days, to be invested in the same KAlaportefairmontsignals manner as similar funds are invested by the County in federal obligations or interest -bearing time deposits. The determination by County of the portion of said funds needed to meet such obligations shall be conclusive. Upon completion of construction of the Project, the County shall perform or cause to be performed, a final accounting. If the total of the amounts paid by the City to the County hereunder, including interest earnings thereon exceeds an amount equal to 50% of the actual Project Costs, the County shall promptly pay over the amount of such excess to the City. If the total of the amounts paid by the City to the County hereunder, including interest earnings thereon is less than an amount equal to 50% of the actual Project Costs, the City shall promptly pay over the amount of such deficiency to the County., 10. The County acknowledges and agrees that the City's sole obligation under this Agreement during the construction of the Project is to contribute funding for the costs of the Project to the extent stated in this Agreement, and the City has not assumed any responsibility for the actual construction of the Project or the performance of the work other than the contribution of funds as provided herein. The City shall not be responsible for the maintenance or condition of the Project facilities during construction of the Project. 11. The County may make such changes and amendments to the drawings and specifications within the general scope of the. approved Project as the County Engineer deems necessary or desirable during construction of the Project. 12. Either the County or the City may terminate this Agreement, without cause, at any time prior to the letting of the Contract for construction of the Project, by written notice to the other party. After termination, neither party shall have any further obligations hereunder, except as follows: If, at the time of termination, the total of the amounts, if any, paid by the City to the County hereunder, including interest earnings thereon exceeds an amount equal to 50% of the actual Project Costs incurred to the time of termination, the County shall promptly pay over the amount of such excess to the City. If, at the time of termination, the total of the amounts paid by the City to the County hereunder, including interest earnings thereon is less than an amount equal to 50% of the actual Project Costs incurred to the time of termination, the City shall promptly pay over the amount of such deficiency to the County. After termination of this Agreement, the County may continue, at its option, with construction of the Project. 13. Unless this Agreement is amended and additional funds are thereby made available, it is expressly understood and agreed that the City has available the maximum sum of $200,500 to satisfy its obligations under this Agreement; and that the County has available the maximum sum of $200,500 to satisfy its obligations under this. Agreement; and neither party hereto shall be obligated to expend more than the said maximum sum available to the party. 14. The City and its authorized representatives shall have the right to review and audit all books, records, vouchers and documents of whatever nature related to County's performance under this Agreement during the period of performance of this agreement and for three (3) years thereafter or for so long as there exists any dispute or litigation arising from this agreement. 15. No party hereto shall make, in whole or in part, any assignment of this agreement or any obligation hereunder without the prior written consent of the other parties hereto. KNaportefairmontsignals 16. All notices required or perinitted hereunder shall be in writing and shall be deemed delivered when actually received or, if earlier, on the third day following deposit in a United States Postal Service post office or receptacle with proper postage affixed (certified mail, return receipt requested) addressed to the respective other party at the address prescribed hereinbelow or at such other address as the other party may have theretofore prescribed by notice to the sending party. Address for notice shall be as follows: CITY City of La Porte "M It it M FAlemotit PARYwAy La Porte, Texas '-id '+75"7I County: Harris County Harris County Administration Building 1001 Preston, 7`h Floor Houston, Texas 77002 Attn.: County Engineer 17. This instrument contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed. Any modifications concerning this instrument shall be of no force and effect excepting a subsequent modification in writing, approved by the governing bodies and signed by all parties hereto. IN TESTIMONY OF WHICH, this agreement, in duplicate counterparts, each having equal force and effect of an original, has been executed on behalf of the parties hereto as follows, to -wit: a. It has on the day of 'NOV 19 ZCQZ , 2002, been executed on behalf of the County by the County Judge of Hams County, Texas, pursuant to an order of the Commissioners Court of Harris County authorizing such execution. b. It has on the day of .'2lp,bK , 2002, been executed on behalf of the City by the Mayor and attested by its City Secretary, pursuant to ordinance of the City Council of the City of La Porte authorizing such execution. 'N e APPROVED AS TO FORM: MIKE STAFFORD County Attorney By DON C. WHITLEY Assistant County Attorney ATTEST KAlaportefairmontsignals HARRIS COUNTY B ROBERT ECKELS, County Judge CITY OF LA PORTE BY�—A By �\ City secretary Mayor AUDITOR'S CERTIFICATE I hereby certify that funds are available in the amount of $200,500 to accomplish and pay the obligations of Harris County herein. Jq Tommy J. o ki s, Cou Audit PteS@rttt3d b COnYii doom' Ct NOY 19 2W2 APPROVE THE STATE OF TEXAS § Retarded Vd._ „ Page® COUNTY OF HARRIS S KNaportefairmontsignals The Commissioners Court of Harris County, Texas, convened at a meeting of said Court at the Harris County Administration Building in the City of Houston, Texas, on the day of A_ V 19 .2002 , 2002, with the following members present, to -wit: Robert Eckels El Franco Lee James Fonteno Steve Radack Jerry Eversole and the following members absent, to -wit: County Judge Commissioner, Precinct No. 1 Commissioner, Precinct No. 2 Commissioner, Precinct No. 3 Commissioner, Precinct No. 4 a quorum, when among other business, the following was transacted: constituting ORDER AUTHORIZING/APPROVING AGREEMENT BETWEEN HARRIS COUNTY AND THE CITY OF LA PORTE, FOR JOINT FUNDING THE CONSTRUCTION OF LEFT TURN LANES AND TRAFFIC SIGNAL MODIFICATIONS AT THE INTERSECTIONS OF FAIRMONT PARKWAY AND BROOKWOOD DRIVE, FAIRMONT PARKWAY AND FARRINGTON BOULEV FAIRMONT PARKWAY AND WILMONT DRIVE Commissioner introduced an order and made a motion that the same be adopted. Commissioner seconded the motion for adoption of the order. The motion, carrying with it the adoption of the order, prevailed by the following vote: Yes No Abstain Judge Eckels ❑ ❑ Comm. Lee ❑ ❑ Comm. Fonteno ❑ ❑ Comm. Radack ❑ ❑ Comm. Eversole ❑ ❑ The County Judge thereupon announced that the motion had duly and lawfully carried and that the order had been duly and law -fully adopted. The order thus adopted follows: IT IS ORDERED that the County Judge is authorized to execute for and on behalf of Hams County, an Agreement by and between Harris County and the City of La Porte, for joint funding of the construction of left turn lanes and traffic signal modifications at the intersections of Fairmont Parkway and Brookwood Drive, Fairmont Parkway and Farrington Boulevard, and Fairmont Parkway and Wilmont Drive, at a maximum cost to the County of $200,500 under GL ORG KEY 10010276, said Agreement being incorporated herein by reference for all purposes as though fully set forth word for word. 0 0 HARRIS COUNTY DEPARTMENT OF PUBLIC INFRASTRUCTURE 1001 Preston Avenue ENGINEERING DIVISION Seventh Floor Houston, Texas 77002 (713)755-5370 Mr. Steve Gillett Director of Public Works City of La Porte 604 W. Fairmont Pkwy. La Porte, Texas 77571 10 December 2003 R t VE"U, DEC 11 2003 Ur Ril i %KS SUBJECT: Agreement — Left Turn and Signal Modifications at Fairmont Pkwy. and Brookwood Dr. , Fairmont Pkwy. and Farrington Blvd., Fairmont Pkwy. and Wilmont Dr. Dear Mr. Gillett: Transmitted is a copy of the bid tabulations on the road project referenced above. Pedko Paving, Inc. is the low bidder in an amount if $229,851.50. Per the agreement, please submit a check to this office payable to Harris County Treasurer in an amount of $172,000 (see attached cost summary). Upon the receipt of the check we will then award the project to the low bidder. Your immediate attention to the subject matter would be appreciated. Project Coordinator for Precinct 2 RLC/ic Attachments as Noted cc: Roel Garcia, Pct. 2 Jackie L. Freeman, HCPID Deborah M. Vaughn, HCPID Central File h:\word\pct2\12-10-03.002.doc gy�p• TO: Mayor and City Council Thera: Debra Feazelle, City Manager Fw= Nicholas Finan, Interim Planning Director cc: John Joems, Asssistant City Manager "003 Cynthia Alexander, Assistant City Manager Martha Gillett, City Secretary Date January9, 2004 Ra Agenda Item 14, Fairmont Parkway Left Turn Lanes In your packet staff included material submitted by Hams County requesting payment from the City for the 50% share the City committed on the project Noticing that it may be confusing to City Council since the bids were provided, staff is now providing a breakdown of all costs obtained from Hams County. Attachment ii • HARRIS COUNTY DEPARTMENT OF PUBLIC INFRASTRUCTURE 1001 Preston Avenue ENIGINEERINO DIVISION Seventh Floor Houston, Texas 77002 (713)755-5370 10 December 2003 COST SUMMARY Construction $229,851.50 10% Contingency $ 22,985.15 Engineering Services $ 91,000.00 Total Project Cost $343,836.65 approx. $344,000 City of La Porte Share (50%) is $172,000 N hAword\pct2\12-10-03.003.doc ADDENDUM TO MEETING NOTICE The following item will be added to the Regular Meeting and Public Hearing Meeting to be held January 12, 2004 in the Council Chambers of the City Hall, 604 West Fairmont Parkway, La Porte, Texas. The Regular Meeting and Public Hearing is scheduled to begin at 6:00 P.M. CONSIDER APPROVAL OR OTHER ACTION REGARDING AN ORDINANCE APPOINTING TWO ALTERNATE MEMBERS TO THE CITY OF LA PORTE AUDIT COMMITTEE— Mayor Malone I hereby certify that I posted this Notice on the bulletin board located at a place convenient to the public in the City Hall of the City of La Porte, 5:00 P.M. on the 9`h day of January, 2004, and that (1) said Notice was posted for at least 72 hours preceding the scheduled time of the meeting; or (2) if this Notice was posed less than 72 hours but more than 2 hours before the meeting convened. I hereby certify that said meeting was called because of an emergency or urgent public necessity limited to imminent threats to public health and safety or reasonable unforeseeable situations requiring immediate action by the City Council. Witness my hand and the Seal of the City of La Porte, Texas, this -the 9th day of January 2004. CITY OF LA PORTE Martha Gillett, TRMC City Secretary REQUEST FOR CITY COUNCIL, AGENDA ITEM Agenda Date Requested January 12, 2004 Requested By: Norman L. Malone Department: Mayor and -ity Council Report: Resolution: Ordinance: X Exhibits: Audit Committee Criteria Exhibits: Appropriation Source of Funds: Account Number: Amount Budgeted: Amount Requested: Budgeted Item: YES NO SUMMARY & RECOMMENDATION The Audit Committee is currently comprised of three (3) members. As with other boards/committees, I recommend Council add two (2) alternate members in order to cover business matters in the event the primary members are unable to attend a meeting. Action Required by Council: Approve the ordinance appointing two (2) alternate Audit Committee members. Approved for ON Council A ends &110�, A ('10 a �/� 1-2 — Q 4 Debra Feazelle, Ci y Maker 0 Date ORDINANCE NO. 2004-( Vq� AN ORDINANCE APPOINTING TWO •ALTERNATE MEMBERS TO THE CITY OF - LA PORTE AUDIT COMMITTEE' PROVIDING A SEVERAHILITY CLAUSEy CONTAINING A REPEALING CLAUSE? FINDING COMPLIANCE WITH THE OPEN MEETINGS LANY AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council of the City of La Porte hereby appoints the following two members of the La Porte City Council, as alternate members of the City of La Porte Audit Committee, to serve in the order of their appointment, in the event that a regular member of the Audit Committee.is unable to attend a meeting, to - wit: Alternate No. 1: Alternate No. 2 :-��� Section 2. If any section, sentence, phrase, clause or any part of any section, sentence, phrase, or clause, of this ordinance shall, for any reasons, be held invalid, such invalidity shall not affect the remaining portions of this ordinance, and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase or clause, or part thereof, may be declared invalid. Section 3.- All ordinances or parts of ordinances in conflict herewith are repealed to the extent of such conflict only. Section 4.. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, .place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section S. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 12th day of January, 2004. kv*4*16 Mar a A. Gi lett City Secretary APPRO D: ,/ -a /'' Knox-W. Askins City Attorney A CITY OF LA PORTE B 1 Y� N man L. Malone Mayor F 350 GovERNImENTAL Accot Nrm, AuDRING, AND FwANaAL REPORTING x A government's responsibility for the independent audit does not end S.'. with selecting a qualified auditor and preparing an adequate audit con- y; ; tract The government also must monitor the auditor's success in meeting Audit committees deadlines, as well as assess the auditofs overall performance at the end of each year's audit. ;a Ancillary savices In practice, auditors often provide a wide range of services to their clients in .' conjunction with financial statement audits. Auditors frequently agree, for instance, to take responsibility for the fair presentation of financial data ) accompanying official statements, submitted in an underroriter's letter. Simi- larly, auditors may take responsibility for special-purpose reports fur- nished to state agencies and grantors. Auditors also may provide peer review services to a government's Internal audit function or professional : a training to the government's accounting staff Similarly, auditors —may- agree to help a government prepare a CAFR for submission to the GFOA Certificate of Achievement for Excellence in Financial Reporting Program. While these ancillary services are important, they are not part of the basic ` ''+ audit engagement. Governments desiring such services -should be sure to request them in the RFP for audit services and in the audit Contract. _ length of the audit contract Auditors are required to gain and document an understanding of a govern-_ ' ment's internal control framework as part of the audit Pig process for i the independent audit of the financial statements. Understandably, this'.- process is especially costly in the first year of an audit engagement, because the auditors are becoming acquainted with and documenting the internal y' control framework for the first time. A multi -year audit contract has the' .. advantage, of allowing auditors to recover these and similar start-up costs ., (such as the cost of responding to the RFP) over longer period of so can lead to lower overall audit costs. Also, multi -year audit contracts can , help to create needed continuity in the audit process. The GFOA recom-` 's mends that governmental entities enter into multi -year agreements whenR obtaining the services of • independent auditors. Such multi -year agree- meets can take a variety of forms (including a series of single -year can g?', tracts), consistent with applicable legal requirements a Auditor rotation There has been considerable debate regarding whether a government,, a.; (; ought to periodically rotate its independent auditors. Those who favor i rotation often argue that ithelps to preserve auditorindependence andpro vides the benefit of a fresh perspective. Opponents of rotation typically; argue the benefits of continuity and experience, and they question the wiP ' . door of limiting the government's options by precluding consideration of:. the current auditor, which could reduce competition The GFOA espouses the following position regarding mandatory audt for rotation:` Governmental entities should periodically undertake a full-scale com- petitive process for the selection of independent auditors, consistent . t with applicable legal requirements. This process should actively seek the participation of all qualified firsts, including the current auditors, ; assuming that the past performance of the current auditors has prover- satisfactory. i•. .. 'See GFOA's:emmma d�d pncdee.'Audit prmvre twe (1996)• _ . • . a•,., n '. Auonnvc.IN'nmPusuCSscros 351 } This recommendation is subject to any legal co:tstraints applicable to a par-. ticular government The independent auditor of a state or local government's financial state-* ments must be independent in fact and appearance. A properly constituted • ' audit committee helps to enhance the auditor's real and perceived inde- Pendence of management by providing a direct link between the auditor k. ' q and the governing board. E An important advantage of an audit Committee is that it helps to facili- tate Communication between management the auditors, and the governing,. board. An audit committee is useful, too, in helping to focus ' and document the government's process for managing the financial statement audit In recent years, the importance of audit committees has become better recognized in both the public and private sectors. Indeed, GAAS require that auditors be certain that the audit Committee (or its equivalent) is informed of various important matters related to the financial statement audit The audit Committee should act inan advisory capacity to the governing body. Management and the governing -board remain ultimately respond- ble for.fair presentation of the financial statements and for obtaining and monitoring the financial statement audit. 'The GFOArecommends that every government establish an audit Corn- . t ` q mttee<�, its enabling � r This committee should be formally established by twn, or other appn�priate.legal means. ' • '—`The members of the audit Committee collectively should possess the expertise and experience in accounting, auditing, and financial reporting. needed to understand and resolve issues raised by the independent audit of the financial statements: A majority of audit committee members should be .selected from outside of management, and the committee should include at least one representative each from the executive and legislative branches df + the government. An audit Committee'should be small enough to operate efficiently, yet large enough to ensure that its members possess all skills necessary to realize .the Committee's objectives. As a rule, no less than five and no more than seven members should Comprise an audit committee. The audit committee's Primary respons}bflity should be to oversee the independent audit of the government's financial statements, from selection of the independent auditor to resolution of audit findings. The audit com- mittee should have access to the reports of any internal auditors, as well as access to any annual internal audit work. plans 0° The audit Committee should resent#_ the P governing board and management anannual written report of how the Committee has discharged its duties and met its responsi_ bilities It is further recommended that this report be made public. i rtsttrUxMANCE AUDITING . r .Performance audits foram the aewtd basic category of audits encountered inthe.publicsecton.The. of•,a .goal perfoiaiaiieeauditistoestabifshwieftier f goventniient programs and: activities are. meeting their stated goals yikti;'�r,;,. +j•*' .;"�,r s : i•',,;: '. and 'Stith hdnedaaen 6 mdul in ldphw ties suds taamNaaa a+a 'a oeemF�.ed tdt� mdmmodnChadLtr 'Se/GPOA+e Fraa6a4 tat QX ,y'�Y+ A zezi 1 A . A 1--2 MEETING HANDOUT 0 E i (2) • 1/14/2004 Page 5 of 12 5214 Glenpark The top of the fence is 23ft from its original vertical position - approximately a 180 lean to the fence. The picture below has `X' indicating the spots where the ground has given way to a hole through which the soil washes from Glen Meadows land onto Lomax. 1--0 5210 Glenpark The top of this fence is 21 inches from its original vertical position — approximately a 160 lean. q 1/14/2004 Page 6 of 12 101 • 1/14/2004 Page 7 of 12 5234 Glenpark The top of this section of fence is 38 inches from its original vertical position — approximately a 28' lean. The erosion of the land is evident in the picture above, as the child stands on his feet immediately in front of the fence and is 18 inches lower than the yard and has to outstretch his arm to touch the fence. 4 .y fI ,.. - r .� `sad' �.,y.,. k•:...i ' ' .�� If, y�' �• r. tom;', �'.11.71 :�: �. f: ,� ;-n,. :a��.;r rs��� ���k. 'r .,��� t r f ,Cr �'' :i �,ir/a. • s .11D.�, rri 1lyft } r , )i 44 iI VF.F �.�AYL+Ar�,. QY`•lv..°.{ e�` �i k. tiR�'°�`�r-+''wei�Y•p';':'� o., a �,�.°... '. �. r'.ti�: -� �„'...''r•�Y.�• .ACV V • ba �\ .. �+.11 ��'_': • 1/14/2004 Page 8 of 12 5234 Glenpark Additional pictures showing erosion and lean. 91 0 5238 Glenpark 1/14/2004 Page 9 of 12 The top of this section of the fence is 23 inches from its original vertical position — approximately a 170 lean. This yard is also having significant erosion at the fence line. 10 Evidence of the trees causing additional stress to the fence. In some sections it keeps the fence from falling onto Lomax land, and in other places it forces the fence lean inward onto Glen Meadows' yards.. LI • 1/14/2004 Page 10 of 12 is %3 W Additional pictures of the effect of the trees on the fence line and the falling fence. • 1/14/2004 Page 11 of 12 Water that sits stagnant on the Lomax property directly behind Glen Meadows. This water remains from a rain 8 days prior. IS-� , lj;;r 'f ,_.`.. ;,,.,' vikirm'4.ze.e..{Nz:n �aBs-:�b'�;b0 'f.Y.Ir .•.rY.s O � ®®9 �� ` �, • A-01 � � i '• � 4'.ia �� �fw� _ ._ Sq�;�.�yg7 'Xi4•is,p�., '���..,:1=.` . ". _'�I �.r`q— l•Ti��"._ ... eE.� OC=f +d'7. 5^�•!x"'t�SY is 1/14/2004 Page 12 of 12 The board used as the retaining wall. it it A view of the fence and retaining wall from the Lomax side. This right-hand side of this picture clearly shows how the retaining wall has given way at the bottom. 0 G-) -1/14/20M4 Page 5 of 12 5214 Glenpark The top of the fence is 23ft firm its original vertical position - approximately a 180 -lean to the fence. The picture. -below has `X' indicating the spots where the ground has given way to a hole through which the soil washes from Glen Meadows land onto Lomax. 0 Glen Meadows Drainage, Retaining Wall, and Fencing Issue Presented to the City of La Porte at the City Council Meeting By the Residents -of Glen Meadows January 12, 2004 Problem/Complaint: In the Northwest, section 6, location of Glen Meadows subdivision a retaining wall was built by Glen Meadows builders/developers at the time of new construction between the subdivision and Lomax property to contain the 2-3 feet of composite fill (required of FHA designed type A drainage) from eroding from Glen Meadows homeowner's properties and encroaching upon Lomax land. The retaining wall has failed causing (1) much erosion in the Glen Meadows properties. This has resulted in the (2) encroachment of the composite fill onto Lomax land (for which the builder/developer accepted responsibility in the Dec 8,1994 letter). This has caused (3) the fencing between the subdivision and Lomax. property to fail. The fence is leaning at -- degrees at some'points and is being held in that position only by the aged, large trees along the border of the Lomax land. The failed retaining wall has also caused (4) a problem with drainage of storm water on the abutting Lomax land, in which Glen Meadows development blocked the sheet flow drainage thereby causing (5) a problem with standing water. The standing water is of concern as (6)'it breeds an abun4ance of mosquitoes - to the point that the Glen Meadow's homeowners often cannot use their backyards because of the infestation. Most importantly, the falling fence is making it (7) unsafe for children to play in the yards and has caused problems with ynwanted animals entering and pets leaving the yards. Actions taken by the developer/builder and The City of La Porte: I. Dec 8,1994: Glen Meadow developer James R Holcomb and Glen Meadows Partners accept responsibility for future fence failure for any reason other than normal wear and year for the north section of Glen Meadows in a letter to Mrs. Hayman, an aclPcent Lomax property owner. II. Mar 15, 2000: Robert T Herrera, La Porte City Manager, acknowledges that there is a probleM with the quality of construction) of the retaining fence (as well a problem with storm water run-off). Mp. Herrera authorizes 1/8/2004 Page .2 of 12 the Douglas Kneupper, Director of planning, to engage a civil engineer to study the problem and recommend a solution. At this time, Mr. Herrera also instructs Knox Askins, the City Attorney, to look into the matter introducing the possibility of a class action suit against the builder/developer. III. July 2000: Claunch & Miller Engineering Consultants submitted a report, Glen Meadows Drainage Ivestigation, in which the findings and recommendations of the engineering firm are presented, to Doug Kneupper, Director of Planning and Engineering. IV.. Aug 8, 2001: Douglas Kneupper, Director- of Planning distributed a letter/consent form to the residents effected by the failing retaining wall in which the city requires signatures for a contractor to enter the backyards. The letter explains that temporary fencing will be put in place while a new retaining wall and fence is erected. The letter explicitly states that only foot and light equipment traffic will be entering our yards and that the contractor will restore any disruption to our property. V. Dec 12, 2003: Debra Feazelle, City Manager, distributes a letter in which the city dismisses the entire failing retaining wall (and storm water run-off) issue in Glen Meadows/Lomax explaining that there is not a cost effective way to repair the failing wall and fence. Actions Necessary to Solve the Problem/Complaint: I. The retaining wall needs to be redesigned and rebuilt. (This will require the use of both Glen Meadows property and Lomax property.) II. Glen Meadows sidg of the property will need to be refilled with appropriate amounts of soil. III. A new fence needs to be erected along the Glen Meadows/Lomax boundary. IV. The drainage on Lomax property_ needs to be rerouted. • 1 /8/2004 .Page 3 of 12 Suggestions to Aide in the Execution of the Necessary Actions: I. Of the 12 afflicted homes in Glen Meadows, all agree to allow construction on their property. The city can obtain permission from the Lomax landowners for entrance on their property as well. The retaining wall cannot be rebuilt from access to Glen Meadows land only. Having consent from both parties involved should- ease the job and therefore make it less costly to contractors. Should permission not be granted from all involved (both Glen Meadows and Lomax) the city attorney can look into the laws for overriding the minimal amount of refusals in the greater good of the community. II. The city can file a class action suit against the developer/builders. III. The city engineer can research the drainage problem created by the failed retaining wall and devise a new drainage plan. The Glen Meadows Drainage Investigation by.Claunch & Miller Engineering Consultants on file with the City of La Porte can also be reviewed. This report offers 4 possible solutions to the problem: A.- Storm Sewer System Glen Meadows residents have agreed to maintain the easement. B. Paved Ditch System C. Permanent Retaining Wall This alternative. does not address the drainage of Lomax property, but does fix the retaining wall and fence issue for Glen Meadows residents. D. Open Ditch System All of these options require an easement, removal of the existing retaining wall and fence, and removal of the trees and brush along the boundary line. Suggestions Made by Council Members that are Not Acceptable to Glen Meadows Residents: • • 1 /8/2004 Page 4 of 12 I. Giving each individual homeowner the funds to repair their own fences. The reason this will not work is thafthis does not address the retaining- wall issue or the drainage issue. Without repairing the retaining wall, the fence will not stand up correctly. The wall needs to be repaired in its entirety, not in sections. This would require all the residents to coordinate the repair of the fence, yet the -drainage issue would still be eminent. Questions that the Council Might Consider: I. What type of liability is there for blocking the drainage of Lomax property by building the Lomax subdivision? II. Should the fix be the most economical and repair the issue for today only, or should a more costly but lgnger lasting/permanent solution? • Page 5 of 12 5214 Glenpark '['.lie top of the fence is 23ft from its original vertical position - approximately a 18' Lean to the fence. The picture below has `X' indicating the spots where the ground has given way to a hole through w4ich the soil washes from Glen Meadows land onto Lomax. •Page 6 of 12 5210 Glenpark The top of this fence is 21 inches from its original vertical pi�sition — approximately a 160 lean.. Page 7 of 12 5234 Glenpark The top of this section of fence is 38 inches from its original vertical position — approYimately a 280 lean. The erosion of the land is evident in the picture above, as the child stands immediately in front of the fence and is 18 inches lower than the yard and has to outstretch his arm to touch the fence. • 1 /8/2004 Paae 9 of 12 5238 Glenpark The top of this section of the fence is 23 .inches from its original vertical position — approximately a 17" lean. This yard is also having significant erosion. at the fence line. Evidence of the trees causing additional stress to the fence. In some sections it keeps the fence from falling onto Lomax land, and. in other places it forces the fence lean inward onto Glen Meadows' yards.. LJ • Page 10 of 12 Additional pictures of the effect of the trees on the fence line and the falling fence. 7� '^� �'�` q �` �, ,r xa �', f �' ;�� I �� ?i . �, '� P .. ��� _ is �� �� � �� � i i �', i. ,._ � '� � � ,� �� �� � ,,��+:�^'Yrn di � FAY „� ,;fi r �� K � ,.��� � :.� _ � i � ` � .. -, �i� �� 4 7Tck . 6 .. � � � _ . _ - ie ,x�,--; i . l.�;.�; i'. : 1l.�ty-;F11 t \.. �. ,.-i�i. •r���i ..b.•:4�'y.i�i ' EN �4�S PARTHURS 1 00 ST OAK BLVD., SUITE I 110 HOUSTONo TEXAS 77056 626-1168 PAX 626--37©l DELIVER December 8, 1994 No. Sheila Elaine Hayman 10274 Korth H Street La Porte, TX 77571 RE: Glen Meadows, Section Six (6) Fencing Along Our North Property Adjacent to Your Property Dear Me. Hayman: Glen Meadows, Section Six (6) has been designed, engineered and conatructed per approved subdivision plans. our engineer is Mr. John Garner of Municipal Engineers and our contractor is Pas -Key Constructors. our lots will have PHA designed Type A drainage with 958 compaction of fill. Our fencing along the north property is designed to control'. the fill placed on our lots. If we construct this fence, and should the fencing fail, for any reason other than nomal year and tear, causing any of our dirt to encroach onto your property, we agree to fix the fence. We Mould like your consent to remove the underbrush and debris which is overgrown across your barbed wire fence into our property in order to promptly construct a fence on our property. It probably will require removal of your existing fence since it may collapse during removal of the underbrush and debris which is entangled within the fence. We would be grateful if you would consent to this request at this time by signing below and returning one original to us. Cordially, GLEN HRADOWS PARTNERS James R. Holcomb c: �tr. Nark Lewis -city of La Port® q ACRE-ED i ACCEPTED: she a E a n® pia n DATE: of i 4g IN 0 City', of La forte Ati F M. A March 15. 2000 Ms. Sib Carpenter 5234 Glen Park .a Porte, 'Texas 77571 RI:: Concerns in Glen Meadows Subdivision Dear Ms. Carpenter: Thank you for hosting a meeting at your home on 'Tuesday, March 7, 2000. Doug Kneupper, Director of Planning, John Jocrns, Assistant City Manager, and myselfattended on behalf of the City of [.a Porte. There appears to be two (2) major problems that the City hopes to connect with the Glen Meadows developer and/or builder. The prc.lems appear to be the blockage of stormwater run-ofTfrorn Lomax and the quality of workmanship —'o erect the woodim fence. behind several homes in the Glen Meadows subdivision. where it abuts the Lomax .,ection of La Porte. Unfortunately, the stormwater issue was not corrected early on when this section of Glen Meadows was bein;, built. The stability of the fence is something that has surfaced over time. I have authorized our Director of Planning to engage a Civil Engineer to study these issues and recommend the best approach to correct th •m. I also have instructed our staff to bring our City Attorney into this matter. The City will exercise its authority in resolving the two (2) concerns at hand. While we are hopeful we can correct the problems with the developer amicably, we may have to bring a class action suit as a remedy. At such time, we may ask the Homeowners' Association and/or individual property owners to join in the lawsuit. I appreciate you bringing this matter to the attention of our City Council. As we move. Forward, I will pass oil information to you. I would like to think we can resolve the problems at hand with the developer and/or builder. Sincerely, Robert T. I lerrcra City Manager RTI 1:cjb c Mayor and City Council Knox Askins, City Attorney John Joerns, Assistant City Manager Doug Kneupper, Director of Planning Gcorge Watkins, President — Homeowners' Association GLEN MEADOWS DRAINAGE INVESTIGATION For the CITY OF LA PORTE, TEXAS July, 2000 CMI JOB NO.00-024 CLAUNCH & MILLER, INC. 3701 KIRBY DRIVE, SUITE 860 HOUSTON, TEXAS 77098 (713)524-7113 July 31, 2000 Mr. Doug Kneupper, RE Director of Planning and Engineering P.O. Box 1115 LaPorte, Texas 77572-1115 Re: Glen Meadows Drainage Investigation Dear Mr. Kneupper: We are pleased to submit herewith our report presenting our findings and recommendations regarding the Glen Meadows Drainage Investigation. We appreciate the opportunity to provide these services to the City of LaPorte. Please feel free to call after your review and we can discuss the project and any continents or questions that you may have. Sincerely, CLAUNCH & MILLER, INC. James E. Thompson, P.E. Senior Project Manager to ��P.�F OF.TEX9s k ........................ JAMES E. THOM_PSON . � ..A.. 55568. o •� OWgL ��C9 /?//00 3701 Kirbv Drive, Suite 860 • Houston, Texas 77098 • (713) 524-7113 A L . INTRODUCTION The Glen Meadows Subdivision is located north of Spencer Highway between Farrington Blvd. and Big Island Slough in the City of La Porte. (See Exhibit 1) The subdivision consists of single family residential lots sixty to sixty five feet wide and one hundred and ten feet deep on average. The total subdivision lies on approximately 170 acres and was developed in seven sections. Development began in the late 1970's and section seven, the last section, was developed in 1996. The subdivision is completely built -out at this time. Drainage of the subdivision is through storm sewers draining the concrete, curb and gutter, streets. The subdivision has a'stormwater detention facility that contains a park with play fields, a jogging trail and other amenities. The outfall for the facility is Big Island Slough located along the western boundary of the property. The lots were filled during development and graded to drain from the rear to the front. Although relatively flat, the property is generally sloped from. northeast to southwest to Big Island Slough prior to development. Sections Six and Seven of the subdivision. are the northernmost sections that abut lots number 480 through 485 in a subdivision referred to as the La Porte Outlots. The common line between the subject properties extends approximately 2,000 feet. The City of La Porte purchased a portion of outlot tracts 480 and 481 to provide a buffer zone for the City's municipal airport located east,of the Glen Meadows Subdivision. The La Porte Outlot tracts are 2 to 5 acre tracts with single family residences fronting on H Street. The development of Sections Six and Seven from 9 993 through 1996, required fill along the north line from 1 to 2.5 feet. The fill was retained by the installation of railroad ties and/or treated 2" x 12" boards along the bottom of the wood fence that runs along this line. Since the development of the subdivision drainage problems have occurred on the properties immediately to the north. Although some 'water may have stood in these areas prior to the development, addition of the fill during construction of the subdivision iinproveinents has caused sheet flow that drained to the south and west to be blocked. Stability problems with the fill against the wood retaining wall have also been reported causing the fences along this common line to lean to the north. Fence stability problems are occurring primarily in Section Six where the treated lumber retaining wall was utilized. The fence was constructed utilizing typical wood fence construction with 4"x 4" wood posts spaced 8' apart. The posts were.set approximately 2 feet in the ground. Although this design provides a stable foundation for fence construction, it has proven to be inadequate to provide a retaining wall for the fill placed on the rear of the Glen Meadows lots. The purpose of this investigation is to provide a cost effective solution to the drainage problems occurring north of Glen Meadows and the stability of . the fill and fences along the north subdivision boundary. II. EXISTING CONDITIONS The existing topography aiid improvements are showli on Exhibit II. The La Porte Outlot tracts 481-485 are approximately 500 feet deep and are bounded by North "H" street on the north side. The original five tracts were further divided into 10 lots ranging from just over 1 acre to 5 acres. Most of the homes and improvements are near the north side of the tracts and drain to the north to the open ditch along North "H" street. The rear portions of the lots are flat with some areas that holds water up to 4-5 inches deep.. The City of La Porte Engineering Department staff prepared exhibit II depicting ponding depths experienced on the outlot tracts. Lots 1-12, Glen Meadows Section Six and Lots 1-17 Glen Meadows Section Seven abut the north line of the subdivision. Between these two sections Valley Brook Drive is stubbed out and dead ends into the common line between Glen Meadows and the La Porte Outlots. A wood fence extends the entire length across the rear of the Glen Meadows lots. Fill that was placed during construction is retained with railroad ties in Section Seven or treated lumber in Section Six as shown iii the photographs that follow as Exhibit III. A typical cross section depicting the existing conditions follows. as Exhibit IV. Big Island Slough, Harris County Flood Control, Ditch #B106-00-00, is* located at the western boundary of the Glen Meadows Subdivision. This ditch is approximately 12 feet deep and is a normally dry, channelized ditch with uniformly sloped, grassed banks. Farrington Boulevard runs along the east side of Glen Meadows and drains through open roadside ditches to the south and ultimately through the storm sewer system to Big -Island Slough. 1U. DISCUSSION OF ALTERNATIVES A. Storm Sewer System A closed storm sewer system with piping and inlets is usually required where inadequate easement width exists to provide stable slopes that can easily be maintained. Inlets are placed at low points and a shallow swale ditch along the pipe alignment would still be required to direct the surface flow to the inlets. Surface restoration would be required with re -vegetation. Slope stability along the existing fence could be accomplished by placing excess spoils to provide a more gentle slope. Long Term Maintenance would entail mowing of the entire easement width. Due to the depth requirement for the pipe outfall of the entire area would have -to be directed to the west to Big Island Slough. Disadvantages to this approach are high initial cost with little cost with little reduction in long term maintenance, unless maintenance could be performed by the property owners. B. Paved Ditch System This solution would require excavation of an open ditch along the entire length of the north line of the Gleh Meadows Subdivision amid paving the entire width of the easement with 4" of reinforced concrete. Material excavated for construction of the ditch would be placed along the fence to provide a stable slope.' The concrete paving would be placed over the slope as well as the ditch to eliminate the necessity for mowing. An outfall structure would be required at the junction of the ditch with Bid Island Slough consisting of an inlet and piping. Long term maintenance would be minimal with this option. The disadvantage to this'alternative would be a cost slightly higher than the closed storm sewer system. C. Permanent Retaining Wall This alternative would require removal of the existing wood retaining walls and replacement with a wood, concrete, or block retaining wall for the entire length of the north line of the Glen Meadows Subdivision. Drainage of the -area north of this line would still have to be addressed requiring an easement and long term maintenance. Depending on the selected materials, cost for this alternative could be the highest of those considered. D. Open Ditch System This alternative would entail excavation of an open ditch outfalling to both Big Island Slough, a portion to the east to the ditches along Farrington Boulevard, or to the north to the roadside ditch in North "H" Street. Excavated material from the ditch could be placed against the wood retaining wall to provide a stable slope. An outfall structure consisting of an inlet and piping will be required at Big Island Slough due to the depth to the flowline of this ditch. This alternative would require acquisition of a twenty foot wide easement along the entire length of the subject boundary line. Establishment of grass covering the entire easement would be specified during the construction of the ditch. Existing trees and brush would have to be cleared and fences would have to be removed and replaced with this alternative as well as with all of the other alternatives. The required easement width would be the same for this option as with those previously discussed. Cost for this alternative would be the lowest of those studied with the same maintenance requirements. 04, IV. CONCLUSIONS AND RECOMMENDATIONS A. Existing Condition Assessment The worst ponding conditions are occurring on Outlot tracts 481 and 482 with the deepest ponding depth occurring on the western edge of tract 481 approximately 250 feet north of the north line of the Glen Meadows Subdivision. Fence stability problems are occurring on lots within section six where the greater fill depths are retained against treated lumber boards. Where the railroad ties were utilized in section seven fences have remained more stable. Near Valley Brook Drive on Oulot tract 483 the differential elevation along the subject common property line is minimal and ponding problems are not occurring. The property at 10310 North H Street on the western side of outlot 482 has a small pond near the rear within 20 feet of the north line of Glen Meadows. This pond intercepts surface drainage and helps alleviate ponding water in the immediate area. B. Recommendations Since the worst ponding conditions are occurring along the western line of Outlot Tract 481, it is recommended that an open swale ditch outfall be constructed along this western line discharging to the North "H" roadside ditch (See Exhibit V). This Swale could then be extended east and west as shown on Exhibit V to intercept surface flows where ponding now occurs. A twenty foot wide drainage easement would be required from the two properties on the eastern side of Outlot 482 (Property addresses 10322 and 10420 North H Street) and along the west line of Outlot 481. Due to the shallow nature of the swale, mowing should continue to be handled by the property owners. Excess spoils from the excavation of the ditch can be distributed on the City's property with minimal hauling cost. On outlots 483 and 484, towards the western end of the subject area, ponding water on the Outlots is less severe and fence stability occurs at several locations. Discussions with property owners of the 5 Outlot tracts between Big Island Slough and Valleybrook Drive revealed that the majority had already addressed their property drainage or had plans to when future home construction occurred. Owners of the two vacant parcels were contacted and they indicated that they preferred to provide drainage of their properties as their building plans are finalized. The major problem in .this vicinity is the stability of fences and fill from Lots 1 through 12 of Glen Meadows Section Six. This problem can be rectified with a more substantial retaining wall and replacement of the existing fence. Although the worst fence stability problems occur towards the western end of this area, it is recommended that the entire fence be replaced with the addition of the retaining wall due to the potential for continued deterioration and failure eastward to Valleybrook Drive. The assumed preliminary design for the retaining wall consists of 4"x 4" treated wood posts set 4' deep at a spacing of 4 feet. Horizontal members will be 2"x 12" treated lumber placed one or two boards high depending on the fill height. The existing fence will be removed and replaced with a 6' wood fence inside of the retaining wall utilizing standard fence construction. The estimated cost for the recommended improvements is approximately $53,750.00 including engineering and contingencies. A preliminary cost estimate breakdown is attached. 7 := max• I P Street A ; A • 4 � • 4 • ELStreet • Project Area Qa H Street La Port Outiots ♦ ���;• o W Glen Meadows ; Qom; c �' La Porte as m Municipal S encer Hi hwa ; Airport X ; O • 4 f O i • • • • • ♦ f • Vicinity Map Exhibit -I CLAUNCH & MILLER, INC. Engineering Consultants 3701 Kirby Drive, Suite 860 • Houston, Texas 77098-3969 713-524-7113 • Fax: 713-524-1710 • www.cla=hmUlercom Glen Meadows Section 7 LaPorte Outlots. Exhibit IV CLAUNCH & MILLER, INC. Engineering Consultants 3701 Kirby Drive, Suite 860 • Houston, Texas 77098-3969 713-524-7113 • Fax: 713-524-1710 • www.claunchirgUer.com Glen Meadows Section 7 La Porte.0utlots Exhibit VI CLAUNCH & MILLER, INC. Engineering Consultants 3701 Kirby Drive, Suite 860 • Houston, Texas 77098-3969 713-524-7113 - Fax: 713-524-1710 • www.claunchmiller.com Clity -of La Porte Established 1892 August 8, 2001 Dear Property Owner: The City has recognized a problem that was created by the developer of Glen Meadows and your homebuilder. The northernmost areas of Glen Meadows, Section 6 received from two to three feet of earthen fill in some areas. To support this fill material the developer constructed a short, wooden retaining wall. This retaining wall is failing and some of the back yard fences are beginning to fail as well. The City is initiating a project to reconstruct the wooden retaining wall and wooden fences along your back yard property line. We hope to fully complete this work during the upcoming months. During this project, there will. be a short period of time when the existing fence in your back yard will need to be completely removed before it can be replaced. Any pets that you keep in your back yard will need to be secured. The contractor will provide a temporary plastic construction fence, but you may need to take additional measures to ensure your pet doesn't get loose. Your approval is required for the contractor to enter onto the back yard portion of your property. Please note that only foot traffic and light equipment will be allowed onto your property and that any disruption to your property, caused by the contractor, will be restored. Your participation in this project will be simply allowing the contractor to enter onto the rear of your property. To grant permission for this, please sign in the space below and return one copy to the City in the enclosed envelope. Your cooperation is greatly appreciated. If you should have any questions, please contact the City's Project Coordinator, Reagan McPhail at 281-842-7046. Sincerely, ADolas K. eupper, P.E. Director of Planning APPROVAL: Property Owner Signature Printed Name: Date: 604 W. Fairmont Pkwy. • . La Porte, Texas 77571 • (281) 471-5020