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Home My WebLink About2005-07-11 Regular Called Meeting & Workshop of La Porte City Council e e e e . A . . I I e I e I I B I I I i , ! i I I I I I I i I I I i : ! I I I i ; ! : I I I I , MINUTES OF REGUL.MEET~NG, WORKSHOP MEETINGID PUBLIC HEARING OF BU, LA PORTE CITY COUNCIL ! July 11, 2005 i I 1. CALL TO ORDER I I The meeting was called to order by May,or Alton Porter at 6:03 p.m. I Members of City Council Present: May~r Alton Porter, Council members Chuck Engelken, Tommy Moser, Howard Ebow, Mike Clausen, Mike Mo;steit and Louis Rigby. I Members of Council Absent: Council rJember Barry Beasley and Peter Griffiths. i Members of City Executive Staff and City Emolovees Present: City Manager Debra Feazelle, Assistant City Manager John Joerns, Assistant City Attorney Clark Askins, Assistant Finance Director Michael Dolby, Assistant to the City Manager Crystal Scott, City flanner Masood Malik, Director of Public Works Steve Gillett, City Secretary Martha Gillett, Budget Officer Shelley Wolny, Assistant Public Works Director Don Pennell, Golf Course Manager Alex Osmond, EMS R~presentative Darrell Fales, EMS Chief Ray Nolen, Assistant Police Chief Aaron Corrales, Lieutenant Ron Parker, !Assistant City Secretary Sharon Harris, Lieutenant Carl Crisp, Assistant Fire Chief John Dunham, Police Chief ~ichard Reff and Parks and Recreation Director Stephen Barr. i Others Present: Jessica Flores, Pat Re~f, Patty Welborn, Charlie Doug Boyle, Sue Gail Kooken, Tom Campbell, Colleen Hicks, Wayne Hammond, 1. Pribe Blalock, Mike Cornett, Carol Christian of the Houston Chronicle and other citizens. I I I 2. Reverend Mary Currie of St. James Pre~byterian was not present to deliver the Invocation. Due to her absence, Mayor Porter delivered the Invocation. I ! 3. Mayor Porter led the Pledge of Allegian~e. I I 4. PRESENTATIONS / PROCLAMATIONS I I A. Mayor Porter presented a Jessic~ Flores Day Proclamation to Jessica Flores. I I B. Mayor Porter presented Darrell !Fales a Proclamation recognizing his service in Iraq. Several EMS staff members joined the Mayor in r~cognizing and congratulating Mr. Fales. C. Mayor Porter presented Certific~te of Distinction for Investment Policy to Assistant Finance Director Michael Dolby and Budget Inv~stment Officer Shelley Wolny. D. Mayor Porter presented DistingUished Budget Presentation Award to Michael Dolby and Shelley Wolny. 5. Consent Agenda i A. Consider approving Minutes of the Regular Meeting and Public Hearing held on June 27, 2005. B. Council to consider approval or other action regarding an ordinance approving and authorizing an employment and lease agreement between the City of La Porte and Alex Osmond. Motion was made by Council mem~er Engelken to approve the consent agenda as presented. Second by Council member Mosteit. ! : I Motion carried unanimously. : ! Ayes: Mosteit, Engelken, Moser, :Rigby, Ebow, Clausen and Mayor Porter. ! I I I I I City Council Regular Meeting, works'Meetink and Public Hearing - July 11, 20. Page 2 I Nays: None I Abstain: Council member I I 6. PETITIONS, REMONSTRANCES, CQMMUNICA TIONS, AND CITIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCIL ON ANY IT;EM POSTED ON THE AGENDA. I There were no citizens wishing to addre~s Council. I I 7. Public Hearing - Consider and take acti6n recommendation for approval by Planning & Zoning for Special Conditional Use Permit #SCU05-006. I I Open Public Hearing - Mayor Porter opchned the Public Hearing at 6:14 p.m. I I Review by Staff - City Planner, Maso04 Malik provided an overview on recommendation for approval by Planning and Zoning for Special Condit~onal Use Permit #SCU05-006. i Public Input - None I I , Recommendation of Planning and Zoni~g - Unanimously, the Planning and Zoning Commission recommended City Council consider approval of Special Conditional Use Permit #SCU05-006. The Public Hearing was closed at 6:21 plm. ! ; 8. Council to consider approval or other action regarding Ordinance 150 I-S4 and SCU05-006 I I Assistant City Attorney Clark Askins re~d: ORDINANCE 1501-S4 AND SCU05-006-AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LA PORTE, CHAPTER 106, MORE I COMMONLY REFERRED TO AS THE ZOINING ORDINANCE OF THE CITY OF LA PORTE, BY GRANTING A SPECIAL CONDITION~L USE PERMIT FOR THAT CERTAIN PARCEL OF LAND DESCRIBED AS FOLLOWS, TO-WIT; 5.4362 ACRES IN THE 1200 BLOCK OF SOUTH 13TH STREET, BEING LOTS 1-32, BLOCK 1136, 1131. ALLEYS IN THESE BLOCKS, AND PORTION OF SOUTH 14TH STREET ROW BETWEEN BLOCKS Il36 & 1137, TOWN OF LA PORTE, HARRIS COUNTY, TEXAS, FOR THE PURPOSE OF DEVELOPING A NfIN-STORAGE, BOAT/RV STORAGE AND CAR WASH IN A GENERAL COMMERCIAL (GC) ZO~; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFE\; 11 vE D~ TE HEREOF. I Motion was made bv Council member Ebow to annrove Ordinance 1501-S4 and SCU05-006 as nresented bv Mr. Malik. Second by Council member Engelken. The motion carried. Ayes: Mosteit, Engelken, Rigby, Moser, Ebow, Clausen and Mayor Porter Nays: None Abstain: None ; 9. Council to consider approval or other action regarding an ordinance authorizing the City Manager to execute a contract with BFI Waste Systems, Inc. for the exclusive right to provide containerized, commercial solid waste collection and disposal. I Public Works Director Steve Gillett pres~nted summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins rea~: ORDINANCE 2833 - AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT B~TWEEN THE CITY OF LA PORTE AND ALLIED/BFI WASTE SERVICES OF TEXAS LP, FOR COLLECTION AND DISPOSAL OF COMMERCIAL SOLID WASTE, I MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN ME*TINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF I i I ; I City Council Regular Meeting, Worksh~eetinJ and Public Hearing - July 11, 200" Page 3 I Motion was made by Council member ~gby to approve the Ordinance 2833 as presented by Mr. Malik. Second by Council member Moser. The motion carried I Ayes: Mosteit, Ebow, Engelken, Rigby,lMoser, Beasley and Mayor Porter. Nays: None I Abstain: I 10. Council to consider at'l-'....val or other aclion regarding adopting an ordinance amending Fiscal Year 2004-05 Budget for the General Fund by $27,000: to unfreeze executive raises, allowing for a one-time incentive in the form of a lump sum distribution based on evaluation and merit program. Additionally, amend the Fiscal Year 2004-05 Budget for $300,000 for Gener~l Fund, $30,000 for Utility Fund, $2,400 for Sylvan Beach, $4,500 for Technology Fund, $10,000 for Motor Po:ol and $13,000 for Golf Course for the salary reserve program initiative to enhance employee moral with a one-time incentive in the form of a lump sum distribution. I City Manager Debra Feazelle presented ~ummary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read: ORDINANCE 2004-2762-G - AN ORDINANCE APPROVING I AND ADOPTING THE BUDGET FOR:THE CITY OF LA PORTE, TEXAS FOR THE PERIOD OF I OCTOBER 1, 2004 THROUGH SEPTEMBER 30,2005; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HA VB BEEN DONE IN PREP ARA TION AND PRESENTMENT OF SAID BUDGET; I FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF I I I Motion was made by Council member E~ow to approve an ordinance amending Fiscal Year 2004-2005 Budget as presented by Ms. Feazelle. Second by Cpuncil member Engelken. I I Mayor noted for the record that althoug~ Council members Beasley and Griffiths were not present they support this item as well but are not allowed to have a proxy vote. I ~ I ' fY\ Motion carried. I . I!' C/rpM!Jen I ",It. Ayes: Mosteit, Engelken, Rigby, Moser, Ebow, Bell!lle}1and Mayor Porter. Nays: None I Abstain: I I I I 11. Close Regular Meeting and Open Workshop at 6:50 p.m. A. Steve Gillett and ChiefReffprovided a report on Police Facility Budget and Expenditures Council directed staff to move forward with this project. B. Tommy Moser, Chuck Engelken; and Mike Clausen discussed swimming pool operation hours, rentals, fees and maintenance. Stephen Barr also provided a report. Council directed staff to do some additional research on costs, insurance and future improvements. This item will be discussed again in the future and during budget sessions. C. John Joerns provided discussed ~lease/sale of surplus city property. I Council directed staff to move f~rward while considering properties that could be used for economic development projects and packaging tract 1 in Table A. ! 12. Closed Workshop and reconvened Regulkr Meeting at 7:44p.m. I I I I I City Council Regular Meeting, Works.Meetin~ and Public Hearing - July 11, 200' Page 4 i I . ; 12. Closed Workshop and reconvened Regular Meeting at 7:44p.m. I 13. Administrative Reports I I I City Manager Debra Feazelle reminded bouncil of the Legislative Session - Monitoring Property Tax Bills Breakfast with the Stars August 10,2005 at Sylvan Beach Pavilion, Budget Workshop Meetings August 8 -11, 2005 City Council Chambers, and Labo~ Day Holiday Observed Monday, September 5, 2005. I 14. Council Comments i Mosteit, Clausen, Engelken, Rigby, Moser, Ebow and Mayor Porter had comments. I I 15. EXECUTIVE SESSION - PURSUANT, TO PROVISION OF THE OPEN MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, 551-087, :TEXAS GOVERNMENT CODE (CONSULTATION WITH ATTORNEY, DELIBERATION REGARDING REAL PROPERTY, DELIBERATION REGARDING PROSPECTIVE GIFT OR DONATION, PERSONNEL MAll.t.RS, DELIBERATION REGARDING SECURITY DEVICES, OR EXCLUD~G A WITNESS DURING EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION, DELIBERATION REGARDING ECONOMIC DEVELOPMENT I NEGOTIA nONS) i 551.074 - (PERSONNEL MAll.t.RS) ~ CITY MANAGER'S EVALUATION i 551.087 - (ECONOMIC DEVELOPMENT) - MEET WITH CITY MANAGER AND CITY ATTORNEY TO DISCUSS PROJECT FIXIT AND PROJECT ETHEL I Council retired to Executive Session at 7~54 p.m. ! 16. There was no action taken during Executi've Session 17. Consider possible amendments to the Ci~ Manager's employment agreement dated February 10,2003 (2004- 2729-B). i I I A motion was made by Chuck Engelken ~o increase the City Manager's base salary by $2,500.00 and pay a one time lump-sum incentive payment of$2,SOO.00 and no extension in the term of her contract of her contract. , Second by Council member Ebow. Motipn carried unanimously. ! Ayes: Mosteit, Engelken, Ebow, Clauser), Rigby, Moser and Mayor Porter. Nays: None Abstain: None 18. There being no further business to come before Council, the Regular Meeting, Workshop Meeting and Public Hearing was duly adjourned at 8:54 p.m. : I ~tfullY su:t~ artha~TRMC City Secretary Passed and approved on this 25th day of July 200~ ~~l?~ ! Mayor Alton E.Porter I I I I I e e I C I j I ! I I I I I , I i I I \ , , \ i I I " I ; , , \ I i I ! , i I I e , e i ! REQUEST FbR CITY COUNCIL AGENDA ITEM , Aoorooriation Agenda Date Requested: J ulv 25.' 2005 I - Susan Kellev ~ - Requested By: Source of Funds: Various , I : Department: AdministrationlPurchas~n1: Account Number: Various , I Amount Budgeted: $ 78,000.00 Report: XX Resolution: . Ordinance: Exhibits: Bid Tabulation Amount Requested: $ 7.6,903.50 Exhibits: Bidders List Budgeted IteB NO Exhibits: SUMMAlRY & RECOMMENDATION I Sealed Bid #05023- Chemic~l and Fertilizer!were opened and read on July 5, 2005. Bid requests were mailed o~t to nine (9) vendors with five (5) returning bids.! I Bids will be awarded in each section to the ~endor meeting all required specifications. , Section Vendor: Total I 1. Insecticides Helena GhemicaI $ 5,659.10 I , 2. Herbicides Estes, Inp. $14,301.80 I . 3. Fungicides I $16,989.90 Estes, Inc. I 4. Green Grade Fertilizer Verdicorl $ 5,620.00 I 5. Fairway Fertilizers VerdicoJ $24,110.00 I 6. Other Products Verdi con $ 7,307.70 - I 7. Greens Foliar Nutrition Helena qhemical $ 2.915.00 TOTAL . i $76,903.50 This reflects a four percent (4%) decrease frdm last year's pricing. Funds are available in the Golf Course Maint~nance and Parks Maintenance budgets. ,. This contr~ct will be for a period of one (1) year from award date with one (1) year renewable option. Staff Recommendation: Staff recommends award of chemical and fertilizer products to low bidders meeting specifications as listed above. Action Reouired bv Council: Award bid # 05023 - Chemical and Fertilizer in the amount of$ 76,903.50 ADDroved for City Council Aeelida iJ.Wl!~~ --- 1-d()-O~ De a . eazeUe, Ci Manager Date - - ! I BID TABULATION BID # 05023 - CHEMICAL & FERTILIZER HELENA BROOKSIDE CHEMICAL EQUIP. INNOVATIVE DESCRIPTION QTY VERDICON COMPANY SALES ESTES, INC TURF SUPPLY SECTION I - INSECTICIDES 1) ORTHO ORTHENE W.P.S. (10 LBS BAGS) 50 $10.65 $9.89 $13.00 $10.55 NO BID 2) FIRE STAR ANT BAIT (15 LBS BAGS) 10 $78.75 $93.75 $121.00 $108.88 NO BID 3) DYLOX (5 LBS CONTAINERS) 10 $52.32 $48.35 .....$48.50 $48.39 NO BID 4) AWARD FIRE ANT KILLER (25 LB BAGS) 10 $177.50 $166.25 $178.50 $167.87 NO BID 5) CHIPCO TOP CHOICE (50LB BAGS) 10 $197.55 $133.15 $149.50 $140.50 NO BID e 6) SEVIN SL (2.5 GAL CONTAINERS)' 5 $29.50 $29.92 $31.40 $25.26 NO BID 7) TALSTAR GC FLOWABLE (1 GAL CONTAINERS) 4 $156.25 $150.00 $171.00 $199.40 NO BID SECTION I TOTAL $6,366.20 $5,659.10 $6,466.00 $6,107.80 NO BID --- ------- .. ------------- SECTIONU.;HERBICIDES - .- - - -- - - - .. .- 1) BUENO SIX M.S.M.A. 6 LB MATERIALS (2.5 GALS) 30 $15.90 $14.50 $15.00 $13.33 NOBID 2) OPTI - AMINE (2.5 GALS) 15 $17.90 $19.95 $19.50 $11.89 NO BID 3) ROUND-UP PRO (2.5 GALS) 50 $24.00 $40.75 $21.00 $24.30 NO BID 4) REVOLVER (1 QUART CO~TAINERS) 20 $165.00 $159.60 $167.38 $167.40 NO BID 5) SUFLAN (2.5 GALS) 50 $85.00 $81.90 $90.00 $63.90 NO BID 6) ILLOXAN (1 GALS) . 4 $112.00 $126.64 $140.00 $130.80 NO BID 7) FUSILADE II (1 QUART CONTAINERS) 4 $49.80 $44.73 $49.50 $46.30 NO BID 8) BUCT~IL (2.5 GALS) 20 $75.00 $115.00 NO BID $110.86 NO BID 9) DRIVE 75 DF (1 LB CONTAINERS) 6 $74.00 $66.00 $68.50 $65.00 NOBID 10) MONUMENT (25 GRAM PACKAGE) 10 $207.50 $207.50 $207.50 $207.50 NO BID 11) TRIPLET SELECTIVE 15 $17.90 $21.85 $23.00 $19.02 NO BID 12) SWA - SOIL PENETRANT 15 $16.55 $15.00 $50;00 $19;31 NOBID e SECTION II TOTAL $14,678.45 $16,067.98 $13.979.10 $14,301.80 NO BID SECTION III - FUNGICIDES 1) CHIPCO 26GT FLOWABLE (2.5 GALS) 10 $124.00 $113.25 $120.80 $91 .04 NO BID 2),BANOL (1 GALS) 10 $369.27 $338.51 . $355.00 $345.76 NO BID 3) DACONIL WEATHER STIK (2.5 GALS) 10 $69.30 $69.30 $27.72 $69.30 NO BID 4) BANNER MAXX (1 GALS) 4 $312.00 $297.41 $335.00 $298.11 NO BID 5) SUBDUE MA>O( (1 GALS) 4 $545.00 $563.00 $585.00 $553.31 NO BID 6) PROTECT T/O (48 LBS CASES) 200 $5.67 $5.05 $6.50 $3.96 NO BID 7) RUBIGAN A.S. (1 GALS) 10 $280.00 $276.15 $310.00 $278.00 NO BID 8) CLEARY 3336 F (2.5 GALS) 10 $155.00 $149.80 $395.00 $129.53 NO BID 9) HERITAGE (1 LBS) 8 $379.50 $379.50 $341.75 $379.50 NO BID 10) JUNCTION (2.5 GALS) 72 $8.80 $8.35 NO BID $8.61 NO BID SECTION III TOTAL $18,207.30 $17.558.94 $19,799.20 $16,989.90 NO BID HELENA BROOKSIDE CHEMICAL EQUIP. INNOVATIVE DESCRIPTION ,QTY VERDICON COMPANY SALES ESTI;S, INC TURF SUPPLY SECTION IV - GREENS GRADE FERTILIZER 1) SIGNATURE 18-3-18 W/90%.NUTRALENE 80 $21.00 $26.00 $27.00 $47.04 NO BID 2) HOWARD JOHNSON 10-18-22 (BAGS) 80 $21.00 $20.00 $23.00 $20.68 NO BID 3) SIGNATURE 16-4-24 W/60% BCMU 80 $22.50 $22.00 $24.00 $20.95 . NO BID 4) AMMONIUM SULFATE 21-0-0 (GREENS GRADE BAGS) 80 $5.75 $6.25 NO BID $7.05 NO BID SECTION IV TOTAL $5,620.00 $5,940.00 $5,920.00 $7,657.60 NO BID ISECTION V - FAIRWAY FERTILIZERS 1) PROMATE 20-4-10 W/40% PCSU W/1% RONSTAR (TONS) 14 $1;101.00 $1,348.00 $1,320.00 $1,582.QO NO BID 2) BONUS CROP 18-6-12'W/50% ~.C.U. (TONS) 4 $395.00 $414.00 $520.00 $455.00 NO BID 3) BONUS CROP 12-24-12 WATER SOLUBLE (TONS) 4 $282.00 $286.00 $480.00 $395.00 NO BID 4) PROMATE 25-5-10 W/40% NUTRALENE 10 .. $526.00 $576.00 $700.00 $600.00 NO BID - 5) OSMOCOTE SLOW RELEASED (BAGS) ,40 $18,.~Q $35.00 NO BID $30.71 NO BID SECTION V TOTAL $24,110.00 $28,832.00 $29,480.00 $32,776.40 NO BID rSECTION VI - OTHER PRODUCTS ____ _ ____ __ _ JLREWN~Q 0 GAL_CQf'.JIAINERSL _ __ _ __ ______ ___ -to. --- ---$85.00. --.$t04;69 . - - - - -$t07--:50-. .----- $4-01-.20-- -----N0-BIB- -------- 2) WIPE OUT TANK CLEANER (1 GAL CONTAINERS) 10 $17.00 $20.00 $11.50 $45.00 NO BID 3) PROMATE SPRAY INDICATOR (1 GAL CONTAINERS) 30 $23.00 . $21.00 $32.00 $26.72 NO BID 4) ADD SPRAY 80 STICKERlSPREADER-(2.5 GAL CONTAINER; 10 $12.65 $9.00 $15.00 $15.60 NO BID 5) PROMAT,E LAKE DYE (1 GAL CONTAINERS 100 $23.00 ' $23.00 $35.00 $30.00 NO BID 6) PRIMO MAXX (1 GAL CONTAINERS .4 $380.00 $374.00 $390.00 $382.43 NO BID 7) NALQUATIC (1 GAL CONTAINERS) 8 $12.65 $20.00 NO BID $35.00 NO BID 8) NEMACUR 10% (50 LB BAGS) 10 $155.00 $185.00 $198.00 $184.21 NO BID SECTION VI TOTAL $7,307.70 $7,772.90 $9,400.00 $8,956.42 NO BID SECTION VII - GREENS FOLIAR NUTRITION 1) GARY'S GREEN 18-3-4 PLUS IRON (2.5 GAL CONTAINER) 30 $9.50 $12.50 $30.00 $21.33 $30.00 2 ULTRA PLEX 5-0-3 W/2% IRON MICROS (2.5 GAL CONTAINER) 15 $38.00 $13.00 $17.50 $26.25 $39.25 3 TUFF TURF 1-0-14 W/CA MICROS & SI (2.5 GAL CONTAINER) 15 $25.00 $16.00 $27.50 $28.50 $52.00 e 4 RELOAD WETTING AGENT (5GAL CONTAINER) 15 $69.00 $50.00 $54.00 $19.31 $48.00 5 T-WAVE ROOT ENHANCER (2.5 GAL CONTAINER) 10 $38.00 $26.00 $30.00 $31.35 $75.00 6 MAINSTAY SOIL CALCIUM (2.5 GAL CONTAINER) 15 $30.00 $23.00 NO BID $22.14 $28.00 7 CYTO CEM PLANT GROWTH REGULATOR 2.5 GAL CONTAI 10 $30.62 $75.00 NO BID $157.50 $75.00 SECTION VII TOTAL $3,401.20 $2,915.00 $2,685.00 $3,971.41 $4,908.75 GRAND TOTAL $79,690.85 $84,745.92 $87,729.30 $90,761.33 $4,908.75 Information reflects pricino only and other factors mav be considered durino the evaluation orocess *Shaded item indicates alternate brand submitted e e I BIDDER'S LIST i SEALED Bill> #05023 CHEMICAL & FERTILIZER I I I I ARROW-MAGNOLIA I BWI - COMPANIES INC. I 2646 RODNEY LANE I 1229 N POST OAK DALLAS, TX 75229 I HOUSTON; TX 77055 ! I ESTES INCORPORATED I Z & Z GOL.F INC 1075 W. SAM HOUSTON PKWY,i,STE 214 2951 MARINA BAY DR. HOUSTON, TX 77043 I LEAGUE CITY, TX 77573 I ! ; HELENA I SAN JACINTO ENVIRONMENTAL i P.O. BOX 510 I 2221A WEST 34TH STREET -EL CAMPO, TX 77437 I HOUSTON, TX 77018 . I ~ . VERDICON INNOVATIVE TURF SUPPLY .. 22808 CORIANDER DRIVE I 408 COUTLANDT PLACE MAGNOLIA, TX 77355 I FRIENDSWOOD, TX 77546 I i I BROOKSIDE EQUIPMENT SALES 7707 MOSLEY , I HOUSTON, TX 77017 I CHAMBER OF COMMERCE BAYSHORE SUN PUBLISH DATES: P.O. BOX 996 JUNE 19, 2005 LAPORTE, TX 77572-0996 JUNE 26, 2005 . I , , I - i I I , . .., - .-. - i - . e . -- I D I ! I I ! i I I i I I I I I I i i I , I I I I I I : ! I I i e I e t I I I REQUESTF~R CITY COUNCIL AGENDA ITEM Agenda Date Requested: Julv 25.!2005 Aoorooriation Requested By: SII!lsn Kellpy .J &! ~ Source of Funds: Various .- I f Department: /\dmiaiitntioll! PurC:bSl5iac Account Number: Various I Report: XX Resolution: Ordinance: Amount Budgeted: $83.228.00 I Exhibits: Bid Tabulation I Amount Requested: $69.228.00 Exhibits: Bidder's List! Budgeted Heme NO Exhibits: I I SUMMARY & RECOMMENDATION I I Advertised, sealed }'.u}'osals for RFP #05507 - Janitorial Service were opened on June 6, 2005. Bid proposals were mailed to twenty five (25) vendors with eighi (8) returning bids. . , I Offerors were asked to submit pricing for jimitorial services that incl~ded paper products and an alternate bid for pricing without paper products. Purchasing ~taff had previously priced paper supplies and it was determined that it would be cost affective to have the vendor toicontinue to supply the paper products. I A committee of seven (7) City staff membe~ and one (1) staff member from the Community Library interviewed four (4) of the vendors submitting proposals. Based on the award criteria established in the specifications, the committee unanimously determined that C &1 S Janitorial Services would provide the best value to the City. I Currently, nine (9) buildings are provided jaPitorial service and sufficient funds are budgeted for the current fiscal I year. I ~e. total for all buildings for a year is $69~228.00. This reflects a seventeen percent (17%) decrease in current pncmg. I I . . The contract will be one (1) year with an option to renew for. two (2) additional one (1) year periods. There is also a I provision for termmation of contract, with thirtY (30) days notice, for nonperformance of contract specifications. . Staff Recommendation: Based on the award criteria established in the specifications, Staff recommends awarding the janitorial bid as proposed by committee. ; Action Reouired bv Council: Award RFP'#05507 - Janitorial Service in th~ amount of $69,228.00. APoroved for Citv Council Aeenda : Dee~~J10 DaJ-20 ~05 . , I I BID TABULA TlON RFP #05507 - JANITORIAL SERVICES OMEGA TUFF BUFF C&D C&S SPARKLING TEAM G&C BUilDING CLEANING JANITORIAL A-1 ' JANITORIAL . lOCATION JANITORIAL MAINTENANCE MAINTENANCE MAINTENANCE CONCEPTS SERVICES JANITORIAL! SERVICE $900.00 I 1) City Hall $1,097.00 $1,280.00 $1,562.78 $1,341.22 No Bid No Bid No Bid City Hall Alternate $997.00 $926.00 $1,401.60 $1,066.27 $1,500.00 $825.00 $1,200.00 $1,675.00 2) Public Works $397.00 $399.00 $548.16 $776.47 No Bid $500.00 No Bid No Bid Public Works Alternate $327.00 $382.00 $491.21 $617.29 $425.00 $475.00 $400.00 $880.00 3) Fitness/Rec Center $1,897.00 $1,800.00 $2,401.79 $1,973.72 No Bid $1,350,00 No Bid No Bid e Fitness/Rec Center Alternate $1,760.00 $1,261.00 $2,154.85 $1,568.54 $2,080.00 $1,200,00 $2,000.00 $3,200.00 4) Special Programs Center $497.00 $500.00 $644.90 $628.04 No Bid $600.00 No Bid No Bid ---- ---- SpeciafPrograms CEmter Alternate ---.- - ..- -$450".'00. --- -$4"50".'0-0" --.--- -$577~90 -----$499~29 - ---$515~0"0" -- $515])0 - --$600])0 - - ---$70"([00 - ----.-- . 5) Municipal Court $327.00 $290.00 $344.47 $453.74 No Bid $325.00 No Bid No Bid Municipal Court Alternate $297.00 $239.00 $307.73 $360.72 $375.00 $315.00 $400.00 $700.00 6) Meter Reader Building $185.00 $290.00 $165.00 $373.06 No Bid $185.00 No Bid No Bid Meter Reader Building Altemate $118.00 $121.00 $147.00 $296.58 $275.00 $175.00 $300.00 $275.00 7) La Porte Community Library $1,097.00 $1,050.00 $1,371.05 $1,341.22 No Bid $900.00 No Bid No Bid la Porte Comminity Library Alternate $997.00 $1,051.00 $1,214.56 $1,066.27 $1,100.00 $825.00 $1,200.00 $1,330.00 8) Record Storge Builidng $87.00 $99.00 $54.08 $89.47 No Bid $170.00 No Bid No Bid Record Storage Building Alternate $59.00 $108.00 $38.00 $71.13 $105.00 $170.00 $100.00 $275.00 9) Fire Administration Builidn9 $185.00 $290.00 $170.53 $373.06 No Bid $185.00 No Bid No Bid e Fire Administration Building Alternate $119.00 $124.00 $152.00 $296.58 $175.00 $180.00 $300.00 $275.00 10) Emergency Medical Services $135.00 $200.00 $43.38 $125.00 $100.00 $120.00 $150.00 $165.00 Total per Month with Paper Products $5,769.00 $5,998.00 $7,262.76 $7,350.00 No Bid $5,115.00 No Bid No Bid Total per Month wlout Paper Products $5,124.00 $4,662.00 $6,484.85 $5,842.67 $6,610.00 $4,740.00 $6,500.00 $9,310.00 Difference per Month $645.00 $1,336.00 $777 .91 $1,507.33 $375.00 Grand Total Per Year with Paper Products $69,228.00 $71,976.00 $87,153.12 $88,200.00 No Bid $61,380.00 No Bid No Bid ~rand Total W/Out Paper Products Per Year $61,488,00 $55,944.00 $77,818.20 $70,112.04 $79,320.00 No Bid $78,000.00 $111,720.00 . Difference per Year $7,740.00 $16,032.00 $9,334.92 $18,087.96 $0.00 $0.00 $0.00 $0.00 e ! e I i BIDDER'S LIST I JANITQRIAL SERVICES - RFP #05507 I I ACCREDITED BUILDING SERVICES I AGAPE CLEANING ENTERPRISES, INC 1304 LANGHAM CREEK, SUITE 216 I 16757 SQUYERS ROAD #106 I HOUSTON, TX 77084 I SPRING, TX 77379 COVERALOFHOUSTON I C & 0 JANITORIAL SERVICE INC. 9801 WESTHEIMER SUITE 808 P.O. BOX 3823 HOUSTON. TX 77042 HOUSTON, TX 77253 EXCELSIOR JANITORIAL SERVICES C & S JANITORIAL P.O. BOX 690063 13940 BAMMEL N HOUSTON HOUSTON, TX 77269-0063 SUITE 308 I HOUSTON, TX 77066 JANIKING JANITORIAL G & C BUILDING MANTENANCE 3727 GREENBRIAR SUITE 208 PO BOX 680303 STAFFORD TX 77477 HOUSTON TX 77268 LIBERTY MAINTENANCE SERVICE INC. SPARKLING MAINTENANCE SERVICES 11000 FONDREN, SUITE 103 B , P.O. BOX 672831 HOUSTON, TX 77096 HOUSTON, TX 77267-2831 STM JANITORIAL SERVICE TEAM MAINTENANCE PO BOX 1544 1404 UPLAND DR LA PORTE TX 77571 HOUSTON TX 77043 ULTRA BUILDING SERVICES ULTRA CLEAN, INC ' 7171 HARWIN, SUITE 100 921 B PASADENA FREEWAY HOUSTON, TX 77036 PASADENA. TX 77506 G & C BUILDING MAINTENANCE I K C'S KEEP IT KLEEN JANITORIAL P.O. BOX 680303 426 N 4TH ST Houston, TX 77268 LA PORTE, TX 77571 MAINTENANCE OF GALVESTON HBS NATIONAL CORPARATION 4007 WALDO ST 1634 WEST SAM HOUSTON PKWY NORTH . HOUSTON TX 77063 HOUSTON, TX 77043 PRECISION CLEANING SERVICE, INC. GULF SERVICES L TO 10550 IRMA DR. UNIT#1 1108 WEST PASADENA FRWY NORTHGLENN, CO 80233 PASADENA. TX 77506 SANSERVE BUILDING SERVICES TUFF BUFF JANITORIAL SERVICES 10101 SOUTHWEST FRWY SUITE 400 4803 FAIRHAVEN ST HOUSTON, TX 77074 PASADENA, TX 77505 OMEGA CLEANING CONCEPTS : COMPASS BUSINESS USA 6103 KOLDELL , 11000 FONDREN I HOUSTON, TX 77074 i SUITE C2 AMERICAN JANITORIAL SERVICES 2951 MARINA BAY DR. STE 130 #395 LEAGUE CITY, TX 77573 CHAMBER OF COMMERCE BA YSHORE SUN PUBLISH DATES: PO BOX 996 i MAY 22, 2005 I LA PORTE, TX 77571 I MAY 29.2005 I I I I e I e I I I I I I I I I E I I I I I I I I I I I I I i I I I I I ! I I I I I I I I I I I i I ! I I 1 ; , I ! i I , : I i 1 I I I , I -" I .- j I I , - I e e I i I ! REQUEST FOR CITY COUNCIL AGENDA ITEM : Aoorooriation Agenda Date Requested: Julv 25.'2005 Requested By: Susan Kell.. ),lJlt Source of Funds: Inventory Acct -I' Department: Administrative Services I Account Number: 001-0000-120-0000 i Report: Resolution: Ordin~nce: Amount Budgeted: 560,000.00 Exhibits: Bid Tabulation Amount Requested: 558,725.70 Exhibits: Bidders List Bndgeted I~ NO SUMMARY & RECOMMENDATION ! i Advertised sealed bids # 05019 for wat~ and sewer supplies were opened and read on May 31 2005. Bid requests were mailed to eight (8) area suppliers with seven (7) returned bids. ! . 1 Low bids meeting specifications were s~bmitted as follows: I I Ferguson Waterworks Item # ~ Service Material & Brass $ 14,352.52 I . Item # 4 Clamps & Couplings $ 6,635.76 Item # 4 Gate Valves $ 3,200.00 I Item # 6 Fire Hydrants $ 4.300.00 I Total $ 28, 488.28 i Golden Triangle Pipe Item # ~ Rubber Adapters, Sewer Fittings Total $ 12, 862.70 rolyethylene Tubing, & Meter Boxes 1 National Waterworks Item # 5 Ductile & C.I Fittings, Concrete Total $ 15,683.40 I ! I Powerseal Item # 1j Transition Couplings Total $ 1,691.32 I ! i Grand Total $ 58,725.70 Using estimated quantities, the total cost !would be a four percent (4%) increase over last year's pricing. I ; I Staff Recommendation: Staff recommends award of water and sewer supplies to low bidders meeting specifications as listed above. Funds have been budgeted by: the water and sewer divisions. Items will be purchased for warehouse inventory throughout the yeat~ and distributed as needed. Action Reouired bv Council: Award bid # 05019 - Water and Sewer Sppplies in the amount of$ 58,725.70. I A~7;~;~r;~ ? /' J.-a ..- () 3 Debra B. Feazelle, City anage Dafe BID TABULATION # 05019 WATER & SEWER SUPPLIES QTY Ferguson Golden National Hughes MDN DESCRIPTION Waterworks Triangle Waterworks Supply Enterprises ACT PIPE Powerseal - ITEM # 1A - SERVICE MATERIAL ** ** 1.3/4" x 1/8" Meter Gasket 900 $0.10 $0.10 $0.10 $0.11 $0.14 $0.11 NB 2. 1" x 1/8" Meter Gasket 100 $0.10 $0.13 $0.14 $0.19 $0.19 $0.12 NB 3.3/4" Meter Coupling w/gasket 200 $2.83 $1.80 $2.50 $3.36 $3.08 NB NB 4. 1 "Meter Coupling w/gasket 10 $4.37 $2.50 $3.92 $5.14 $5.14 NB NB 5.3/4" Curb Stop comp/iron w/lockwing 57 $14.00 $10.70 $12.30 $12.50 $14.87 NB NB 6. 1" Curb Stop comp/iron w/lockwing 128 $21.21 $24.50 $21.90 $22.30 $34.06 NB NB 7.2" Curb Stop comp/iron wllockwing 14 $69.30 $66.50 $71.60 $72.70 $92.56 NB NB 8. 3/4" Curb Stop ironliron w/lockwing 3 $10.10 $9.65 $10.35 $10.59 $12.59 $14.69 NB 9. 1" Curb Stop iron/iron wllockwing 6 $17.75 $23.45 $18.30 $18.60 $30.61 $23.23 NB 10.3/4" Corporation cclcompression 10 $9.25 $8.95 $9.95 $10.50 $11.89 $11.50 NB e 11. 1" Corporation cc1campression 102 $14.90 $13.60 $15.45 $15.90 $18.02 ' $18.78 NB 12.2" Corporation cclcompression 13 $63.50 $58.60 $65.56 $67.60 $76.67 $72.44 NB 13.3/4" x 1" Tapping Bushing cc thread 10 $10.50 $13.50 $10.85 $3.95 $9.36 NB NB hu___________ - ~4.3/4~-3 PaFt Union comp/comp-------- -- -73 _u__ - -$5.-85-- -- -- -$4~95- --- -$5:60- -- -$5:70--- -$6~50----- ----$6.27 --- - - ---NB- ---- --------;- 15. 1" - 3 Part Union camp/comp 80 $5.99 $6.10 $6.10 $6.50 $8.05 $7.20 NB 16.1" x 3/4" - 3 Part Union camp/comp 18 $6.99 $5.75 $6.40 $6.60 $7.53 $7.22 NB 17.2" - 3 Part Union camp/camp 5 $25.38 $24.95 $26.25 $27.00 $30.66 $29.92 NB , 18.3/4" Male Adaptor comp/iron 18 $4.50 $4.05 $4.55 '$4.70 $5.62 $5.03 NB' 19. 1" Male Adaptor comp/iron 38 $5.30 $4.80 $5.40 $5.60 $6.68 $6.03 NB 20. 2" Male Adaptor comp/iron 14 $19.10 $18.75 $19.70 $20.30 $24.30 $22.64 NB 21. 3/4" Female Adaptor comp/iron 16 $4.70 $4.25 $4.90 ~4.90 $5.16 $4.98 NB 22. 1" Female Adaptor comp/iron 14 $6.25 $5.75 $6.55 $6.70 $8.04 $6.89 NB 23. 2" Female Adaptor compiiron 5 $1'9.00 $19.70 $20.60 $21.20 $25.43 $23.03 NB 24. 3/4" Brass Gate Valve 4 $3.50 $19.50 $2.65 $6.24 $2.55 NB NB 25. 1" Brass Gate Valve 2 $3.50 $14.20 $3.86 $8.40 $3.56 NB NB 26. 1-1/2" Brass Gate Valve 2 $8.00 $25.95 $7.60 $13.90 $6.86 NB NB 27.2" Brass Gate Valve 5 $9.00 $36.95 $10.13 $19.40 $11.16 NB NB e 28. 7" x 3/4" Meter Riser wllockwing 6 $24.00 $26.20 $25.10 $28.00 $33.46 NB NB 29.9" x 3/4" Meter Riser wllockwing 11 $26.00 $26.50 $27.60 $28.50 $33.88 NB NB 30.3/4" x 1" U-Branch w/lockwing 34 $37.00 $42.10 $39.25 $39.00 $43.16 NB NB 6-1/2" center page1 - SUB - TOTAL ITEM #1A $11,608.85 $11,773.60 $11,779.05 $12,238.33 $15,136.72 $5,507.93 No Bid ., Ferguson Golden National Hughes MDN DESCRIPTION QTY Waterworks Triangle Waterworks Supply Enterprises ACT PIPE Powerseal , ITEM # 1 B- BRASS FITTINGS & COUPLINGS ** ** 1. 3/4" Brass Coupling 5 $1.50 $2.35 $1.02 $2.24 $1.21 NB NB 2. 3/4" Brass 90 Degree Ell 4 $1.50 $2.65 $1.20 .$2.55 $1.50 NB NB 3. 2" Brass 90 Degree Ell 10 $19.00 $13.10 $5.95 $13.35 $7.47 NB NB 4.3/4" x 3/4" Brass Tee iron/iron 22 $1.50 $3.35 $1.50 $3.15, $1.84 NB NB 5. 3/4" x 1" Brass Bushing 60 $1.50 $2.25 $1.02 $2.20 $1.21 NB NB 6.3/4" x 1-1/4" Brass Bushing 50 $2.55 $3.95 $1.75 $3.80 $2.06 NB NB 7.1" x 2" Brass Bushing 10 $4.50 $6.95 $3.95 $6.70 $4.71 NB NB 8.1-1/2" x 2" Brass Bushing 5 $4.60 $6.95 $6.56 $6.70 $3.91 NB NB 9.3/4" x Close All Thread Nipple 2 $2.00 $0.80 $0.75 $0.68 $1.22 NB NB 10. 3/4" x 2" Brass Nipple 5 $1.00 $1.05 $0.95 $0.86 $1.54 NB NB 11. 3/4" x 4" Brass Nipple 2 $2.00 $1.95 $1.65 $1.50 $2.69 NB NB 12.3/4" x 6" Brass Nipple 2 $4.00 $2.65 $2.40 $1.80 $3.92 NB NB e 13. 1" x Close All Thread Nipple 7 $1.25 $1.25 $1.10 $1.00 $1.80 NB NB 14. 1" x 2" Brass Nipple 4 $2.50 $1.50 $1.35 $1.25 $2.22 NB .NB 15. 1" x 4" Brass Nipple 2 $2.50 $2.75 $2.40 $2.15 $3.89 NB NB 16. 1" x 6" Brass Nipple 13 $3.50 $3.85 $3.50 $3.15 $5.73 NB NB --- __u___ __u_ 1-7:1-1-/2"-x 4"-Brass-Nipple-- - -- ----- -.-. --- - -2 - -----$4:50 ---- ----$4-;50- ---$4-:-1-6--- ---$3;80---- --$6~82-- ------NB----- ----NB--u ----- ---- 18.1-112" x 6" Brass Nipple 6 $6.50 $6.75 $6.15 $5.60' $10.08 NB NB 19.2" x 2" Brass Nipple 2 $3.00 $3.65 $3.30 $2.99 $5.38 NB NB 20. 2" x 4" Brass Nipple 5 $6.00 $5.85 $5.35 . $4.85 $8.78 NB NB 21. 2" x 6" Brass Nipple 8 $7.50 $8.75 $7.90 $7.20 $12.96 NB NB 22.2" x 3/4" Reducer 5 $7.50 $19.50 $6.95 $18.30 $9.49 NB NB 23. 1" Brass Plug 10 $1.50 $2.95 $0.95 $2.50 $2.05 NB NB 24.3/4" Brass Plug 10 $1.40 $1.95 $0.70 $1.59 $1.20 NB SUB - TOTAL ITEM #1B $822.75 $1,052.70 $594.17 $977.64 $809.00 NB No Bid Ferguson Golden National Hughes MDN DESCRIPTION QTY Waterworks Triangle Waterworks Supply Enterprises ACT PIPE Powerseal ITEM #1C - SERVICE SADDLES ** ** ** 1.2" x 1" Tapping Saddle PVC 315 36 $15.70 $15.40 $16'.76 $14.72 NB NB NB 2. 3"x 1" Tapping Saddle AC 315 6 $16.35 $16.00 $17.44 $15.09 NB NB NB e 3.4" x 1" Tapping Saddle AC 315 22 $15.50 $15.15 $16.53 $15.96 NB NB NB 4.4" x 2" Tapping Saddle AC 315 2 $19.00 $14.00 $20.80 $20.00 NB NB NB 4.6" x 1" Tapping Saddle AC 315 12 $16.00 $15.55 $16.92 $18.49 NB 'NB NB 5.8" x 1" Tapping Saddle AC 315 10 $21.85 $21.45 $23.36 $21.93 NB NB NB 6.12" x1" Tapping Saddle AC 315 7 $27.68 $27.10 $29.53 $28.18 NB NB NB 7. 6"x2" Tapping Saddle AC 315 3 $21.62 $21.20 $23.06 $21.72 NB NB NB 8. 8" x2" Tapping Saddle AC 315 3 $26.00 $25.50 $27.76 $26.20 NB NB NB 9.12" x 2" Tapping Saddle AC 315. 3 $34.50 $34.20 $37.22 $34.59 NB NB NB 10.16" x 2" Tapping Saddle AC 315 2 $14.00 $75.85 $82.60 $63.60 NB NB NB SUB-TOTALlTEM #1 C $1,920.92 $1,996.90 $2,185.93 $2,024.75 NO BID NO BID No Bid ITEM # 1 TOTAL $14,352.52 $14,823.20 $14,559.15 $15,240.72 $15,945.72 $5,507.93 No Bid QTY Ferguson Golden National Hughes MDN DESCRIPTION Waterworks Triangle Waterworks Supply Enterprises ACT PIPE Powerseal - ITEM # 2 A REDI CLAMPS SMITH BLAIR 244 ** ** ** ** 1. 3/4" x 3" Redi Clamp 10 $10.63 $10.40 $11.60 NB NB NB NB 2.3/4" x 6" Redi Clamp 6 $22.48 $22.00 $24.53 NB NB NB NB 3. 1" x 3" Redi Clamp 12 $11.25 $11.00 $12.27 NB NB NB NB 4. 1" x 6" Redi Clamp 12 $22.65 $22.20 $24.71 NB NB NB NB 5. 1-1/4" x 3" Redi Clamp 2 $11.53 $11.30 $12.57 .NB NB NB NB 6. 1-114" x 6" Redi Clamp 2 $23.00 $22.55 $25.09 NB NB NB NB 7.1-1/2" x 3" Redi Clamp 2 $11.85 $11.60 $12.93 NB NB NB NB 8.1-1/2" x 6" Redi Clamp 2 $23.59 $22.90 $25.50 NB NB NB NB SMITH BLAIR 245 1. 2" x 3" Redi Clamp 2 $4.00 $3.95 $4.40 NB NB NB NB 2. 2" x 6" Redi Clamp 2 $7.25 $7.15 $8.00 NB NB NB NB e SUB.TOTAL ITEM # 2 A $810.42 $793.30 $883.92 No Bid No Bid No Bid No Bid ITEM #2B . FULL CIRCLE CLAMPS ** ** ** ** SMITH BLAIR 226 1.2.35 - 2.63 x 7.5" 71 $22.50 $22.90 $25.50 NB NB NB NB --------2~-2.35--2~63x12"-u- - -- - - -------- -6 - -- - -$40:50----$40:65-- - $45~26- --f\JB------ --I\IB-----"'I3- -- --r;nr---- - - --- 3. 3.46 - 3.70 x10" 2 $46.07 $45.15 $50.26 NB NB NB NB 4.3.73 - 4.00 x 12" 1 $46.07 $45.15 $51.72 NB NB NB NB 5.3.96 - 4.25 x 7.5" 12 $29.16 $28.86 $32.14 NB NB NB NB 6. 3.96 -4.25 x 12 5 $50.00 $49.05 $54.61 NB NB NB NB 7.4.45 - 4.73 x 7.5" 2 $30.00 $29.85 $33.27 NB NB NB NB 8.4.74 -5.14 x 7.5" 2 $30.00 $30.95 $34.44 NB NB NB NB 9.4.74 - 5.14 x 12" 2 $51.00 $50.65 $56.44 NB NB NB NB 10.4.95 - 5.35 x 7.5" 6 $32.00 $31.25 $34.80 NB NB NB NB 11. 4.95 - 5.35 x 12" 2 $53.00 $53.35 . $59.40 NB NB NB NB 12.6.56 - 6.96 x 7.5" 7 $35.00 $35.70 $39.77 NB NB NB NB 13.6.56 - 6.96 x 12" 3 $57.00 $57.55 $64.07 NB NB NB NB 14.6.84 - 7.24 x 7.5" 2 $37.00 $36.50 $40.64 NB NB NB NB 15.6.84 - 7.24 x 12 1 $62.00 $58.35 $65.01 NB NB NB NB e 16.7.05 - 7.45 x 7.5 12 $38.00 $37.05 $41.26 NB NB NB NB _ 17. 7.05 - 7.45 x12" 4 $65.00 $59.35 $66.07 NB NB NB NB 18.7.45 - 7.85 x 7.5 1 $20.00 $38.00 $42.31 NB NB NB NB 19.8.54 - 8.94 x 10" 1 $45.00 $57.00 $63.46 NB NB NB NB 20. 8.99 - 9.39 x 7.5" 1 $44.57 $43.65 $48.62 NB NB NB NB 21.8.99 - 9,39 x 12" 1 $71.38 $69.95 $77.87 NB NB NB NB 22. 9.27 - 9,67 x 7.5" 3 $45.56 $44.65 $49.70 NB NB NB NB 23.9.27 - 9.67 x 10" '1 $61.28 $60.00 $66.85 NB NB NB NB 24.9.27 - 9.67 x 12" 1 $72.90 $71.45 $79.57 NB NB NB NB 25. 11.75 - 12.15 x ~ 2" 1 $55.40 $54.25 $60.44 NB NB NB NB 25.13.40 -13.80 x 15" 1 $124.00 $121.55 $135.39 NB NB NB NB 26.14.38 -15.13 x 15" 1 $200.00 $243.45 $271.10 NB NB NB NB SUB-TOTAL ITEM #2 B $5,197.84 $5,243.07 $5,839.93 No Bid No Bid No Bid No Bid QTY Ferguson Golden National Hughes MDN DESCRIPTION Waterworks Triangle Waterworks Supply Enterprises ACT PIPE Powerseal - ** ** ** ** ITEM # 2C - DRESSER COUPLINGS SMITH BLAIR 411 1. 3/4" Dresser Coupling 2 $12.40 $12.00 $13.39 NB NB NB NB 2. 1" Dresser Coupling 17 $12.70 $12.45 $13.86 NB NB NB NB 3.1-1/4" Dresser Coupling 2 $13.20 $13.00 $14.48 NB NB NB NB 4.1- 1/2 " Dresser coupling 8 $15.80 $15.55 $17.32 NB NB NB NB 5. .2" Dresser Coupling 13 $18.00 $17.65 $19.64 NB NB NB NB - SUB-TOTAL ITEM #2 C $627.50 $615.50 $685.24 No Bid No Bid No Bid No Bid - $6,635.76 $6,651.87 ITEM #2 TOTAL $7,409.09 No Bid No Bid No Bid No Bid - ** ** ** ITEM # 3A - RUBBER ADAPTORS ** FERNCO OR APPROVED EQUAL 1. 4"PVC x 4" PVC 65 $2.35 $2.75 $2.60 $2.05 $3.02 $2.58 NB 2.4" PVC x 4" Clay 11 $2.35 $2:75 $2.60 $2.05 $3.02 $2.58 NB e 3. 4" PVC X 4" Concrete 9 $2.35 $2.75 $2.60 $2.05 $3.02 $2.58 NB 4. 6" PVC x 6" PVC 2 $5.20 $5.85 $5.60 $4.98 $6.06 $5.47 NB , 5. 6" PVC x 6" Clay 12 $5.20 $5.85 $5.60 $4.98 $6.06 $5.47 NB 6. 6" PVC X 6" Concrete 5 $5.20 _ ____j~95 __$5.~_ ____$5.JQ__ ___ __ _ $6.06 ___$5.47___ ___NB __ "_______ -- - - --7-:--lJ"-PVC x 8" PVC- -.. - - ---- --. -- -. - ---- -- -"-0-- $7.66 $8.95 $8.55 $7.66 $9.10 $8.03 NB 8. 8" PVC x 8" Clay 26 $7.66 $8.95 $8.55 $7.66 $9.1'0 $8.03 NB 9. 8" PVC x 8"Concrete 5 $7.66 $8.95 $8.55 . $7.66 $9.10 $8.03 NB 10.10" PVC x 10" PVC 2 $10.66 $12.35 $11.60 $10.66 $10.81 $10.52 NB 11. 10" PVC x 10" Clay 7 $10.66 $12.35 $11.60 $10.66 $10.81 $10.52 NB 12. 10" PVC x 10" Concrete 2 $10.66 $12.35 $11.60 $10.66 $10.81 $10.52 NB 13.12" PVC x 12" Clay 2 $12.50 $14.50 $13.85 $12.44 $12.93 $13.01 NB 14. 12" PVC x 12" Concrete 2 $12.50 $14.50 $13.85 $12.44 $12.93 $13.01 NB 15.15" PVC x 15" Clay 2 $22.00 $24.90 $23.75 $21.33 $55.73 $22.32 NB 16.6" Clay x 4" PVC 4 $6.50 $6.35 $6.05 $5.42 $6.43 $5.50 NB 17.6" Concrete x 4" PVC 4 $6.50 $18.30 '$7.15 $5.42 $6.43 NB NB 18.6" Clay x 6" C.!. Eccentric 4 $6.50 $11.90 NB $28.90 $34.45 NB NB 19 6" Concrete x 6" C.!. Eccentric 4 $6.50 $11.90 NB $28.90 $34.45 NB NB 20. 8" Clay x 8" C.!. Eccentric 4 $8.50 $17.90 NB $44.60 $44.09 NB NB e 21. 8" Concrete x 8" C.!. Eccentric 4 $8.50 $17.90 NB NB $44.09 NB NB SUB - TOTAL ITEM # 3 A $995.87 $1,293.00 $961.25 $1,246.17 $1,706.79 $886.86 No Bid . Ferguson Golden National Hughes MDN DESCRIPTION QTY Waterworks Triangle Waterworks Supply Enterprises ACT PIPE Powerseal ITEM #3B. - SEWER FITTINGS & SADDLES ** ** ** 1.4".Coupling 90 $0.85 $0.85 ' $1.00 $0.83 $4.94 $0.'90 NB 2. 6" Coupling 8 $3.06 $3.05 $3.65 $3.05 $9.88 , $3.30 NB 3. 8" Coupling 5 $9.50 $9.55 $11.35 $9.53 $16.77 $10.30 NB 4.6" x 4" Reducer 30 $4.10 $4.10 $4.85 $4.06 $14.19 $4.39 NB 5. 8" x 6" Reducer 3 $17.50 $17.25 $20.50 $17.20 $23.66 $18.59 NB , 6. 6" 45 Degree Ell 10 $5.00 $5.00 $5.95 $4.97 $8.12 $5.38 NB 7.6" 90 Degree Ell 4 $5.00 $4.65 $5.55 $4.63 $21.68 $5.00 NB 8.8" 45,Degree Ell 2 $13.79 $13.65 $16.20 $13.60 $22.74 $14.70 NB 9. 8" 90 Degree Ell 2 $20.00 $19.25 $22.83 $19.20 $48.91 $20.75 NB 10. 6" Cleanout w/plug 5 $13.00 $12.95 $15.40 $12.85 $17.87 $13.98 NB 11. 6" x 4" Gsktd Saddle Tee w/ss bands 6 $12.00 $11.05 $13.15 $11.00 $14.14 $11.93 NB 12.8" x 4" Gskd Saddle Tee w/ss bands 36 $15.00 $13.90 $16.50 $13.88 . $17.76 $14.98 NB e 13.8" x 6" Gsktd Saddle Tee w/ss bands 2 $15.00 $15.90 $18.90 $15.90 $20.34 $17.17 NB 14.10" x 4" Gsktd Saddle Tee w/ss bands 8 $15.00 $21.65 $25.75 $21.65 $31.41 $23.37 NB 15.10" x 6" Gsktd Saddle Tee w/ss bands 2 $23.00 $24.60 $29.40 $24.70 $37.49 $26.70 NB 16.12" x 4" Gsktd Saddle Tee w/ss bands 2: $20.00 $22.25 $26.45 $22.25 $38.96 $24.03 NB - -- - - - --1-7 .12"'x-6"-Gsktd-Saddfe Tee'w/ss-bands --- - --2-- --- -$20:00 --. - --$25:60 ---$30.40'- - --$25:50" ---- -$43'.80- - -$27:61- - -- -NB-' -- --- -- --- 18.15" x 6" Gsktd Saddle Tee w/ss bands 2 $25.00 $26.50 $31.50 $26.50 $44.17 NB NB 19. Universal Saddle 70 $18.00 $17.85 $29.00 $16.80 $23.~6 NB NB 20. 6" x 4" Double "Y" 3 $20.00 $13.50 $16.00 $13.45 $19.66 $13.67 NB 21. 8" x 4" Double "Y" 2 $29.00 $33.50 $39.80 $33.50 $40.82 $33.97 NB SUB -TOTAL#3B $2,842.56 $2,849.15 $3,929.51 $2,770.15 $4,660.56 $1,658.76 No Bid - ** ** ** ITEM #3C.- DWV FITTINGS & LUBES 1. 4" Coupling 165 $2.20 $2.20 $2.60 $2.20 $1.88 $2.36 NB 2.4" 16 Degree Ell 65 $3.69 $3.70 $4.40 $3.70 $3.17 $4.00 NB , 3. 4" 45 Degree Ell 90 $3.80 $3.90 $4,60 $3.85 $3.31 $4.17 NB 4.4" 90 Degree Ell 87 $4.40 $4.50 $5.30 $4.45 $3.82 $4.80 NB 5. 4" Slip Cap 110 $4.40 $4.45 $5.30 $4.45 $3.50 $4.80 NB 6.4" x 4" x 4" Tee 163 $6.05 $6.05 $7.20 $6.00 $5.18 $6.53 NB 7. 4" Cleanout wI plug 117 $4.00 $4.00 $4.80 $4.00 $3.80 $4.34 NB e ' 8.4" Plug only 41 $1.00 $1.00 $1.20 $1.00 $1.22 $1.09 NB 9. 4" x 4" Double "Y" 3 $15.00 $17.95 $21.35 $17.90 $15.38 $19.36 NB 10. PVC Glue (qt can) 60 $6.00 $8.35 $4.50 $4.65 $8.25 $5.50 NB 11. PVC Primer (qt can) 60 $3.00 $6.55 $4.50 $4.35 $7.85 $5.50 NB 12. PVC Lubricant (qt can) 12 $1.00 $2.10 $3.25 $1.90 $5.50 $1.85 NB 13. Talcote (5 gallon can) 40 $30.00 $18.05 $26.60 $26.15 $26.56 NB NB SUB- TOTAL ITEM # 3 C $5,103.80 $5,025.70 $5,664.55 $5,010.99 $5,010.99 $4,327.44 No Bid ITEM #3D.- pot YETHYLENE/PLASTIC MBX ** ** ** 1. 3/4" CTS Service Tubing 200 PSI 800 $0.15 0.14 $0.14 $0.12 $0.17 $0.15 NB 2.1" CTS Service Tubing 200 PSI 3400 $0.25 0.21 $0.22 $0.19 $0.23 $0.22 NB 3.2" CTS Service Tubing 200 PSI 500 $0.75 0.70 $0.75 $0.64 $0.90 $0.70 NB 4. Single Plastic Meter Box w/lid 162 $8.50 8.60 $9.25 $8.15 $12.25 $12.89 NB 5. Dual Plastic Meter Box wI lid 49 $8.50 8.60 $9.25 $8.15 $12.25 $12.89 NB 6. Single Plastic Lids only 165 $4.50 3.65 $4.00 $3.47 $7.25 NB NB 7. Commercial Jumbo Meter Box wI lid 12 $22.00 8.50 $22.50 $27.00 $30.85 $20.84 NB SUB- TOTAL ITEM # 3 D $4,145.00 3,694.85 $4,116.75 $5,519.20 $5,519.20 $4,187.87 No Bid - $13,087.23 $14,672.06 $16,897.54 $16,897.54 $11,060.93 No Bid ITEM # 3 TOTAL 12,862.70 Ferguson Golden National Hughes MON. DESCRIPTION QTY Waterworks Triangle Waterworks Supply Enterprises ACT PIPE Powerseal ITEM #4.- GATE VALVES ** 1. 2" CI Screw type 4 $140.00 $126.95 $175.00 $126.00 $142.95 $148.30 NB 2. 4" MJ 3 $220.00 $253.25 $278.05 $248.00 $255.05 $212.03 NB 3.6"MJ 4 $295.00 $322.10 $365.00 $315.00 $329.80 $283.64 NB 4. 8" MJ 2 $400.00 $500.00 $564.85 $491.00 $525.63 $430.68 NB ItEM #4 TOTAL $3,200.00 $3,555.95 $4,123;85 $3,707.41 $3,707.41 $3,225.21 No Bid - ** ITEM # 5A. - DUCTILE FITTINGS W/ACC 1.4" 45 Degree Ell 2 $75.00 $65.05 $44;50 $65.00 $35.70 $44.64 NB 2. 6" 45 Degree Ell 2 $108.00 $88.40 $64:40 $88.40 $51.68 $72.00 NB 3. 8" 45 Degree Ell 2 $100.00 $128.10 $91.90 $128.00 $73.78 $111.60 NB 4. 4" 90 Degree Ell 2 $70.00 $67.30 $47.05 $67.30 $37.74 $51.12 NB 5. 6" 90 Degree Ell 2 $80.00 $94.50 $70.75 $94.10 $56.78 ' $82.80 NB 6. 8" 90 Degree Ell 2 $120.00 $137.65 $102.10 $137.00 $81.94 $128.88 NB e 7. 4" x 7.5" Solid Sleeve 2 $50.00 $59.35 $38.15 $59.35 $30.60 $36.00 NB 8.4" x 12" Solid Sleeve 2 $55.00 $66.55 $46.20 $66.55 $37.06 $49.68 NB 9. 6" x 7.5" Solid Sleeve 3 $65.00 $77.80 $52.55 $77.80 $42.16 $51.84 NB 10. 6" x 12" Solid Sleeve 1 $85.00 $91.45 $67.80 $91.40 $54.40 $77.76 NB --- - - - -- -- ---- -1-1;-8!'-x-7-i5~-Solid-Sleeve- --- ----- - - - - - --------2--- --- -$94:00-- ---$1"06-.1"5 ---$71:55---:- -- --$1"O6~00- --- - - -$54:06- ---- -$69-.8lJu _u_ - -NB- - ----- 12.8" x 12" Solid Sleeve 3 $126.00 $123.20 $91.80 $116.00 $69.36 $102.24 NB 13.12" x 7.5" Solid Sleeve 2 $190.00 $184.10 $107.10 $184.00 $80.92 $106.56 NB 14.12" x 12" Solid Sleeve 2 $225.00 $215.00 $144.45 $215.00 $109.14 $166.32 NB 15.4" Plug 2 $3.00 $30.85 $12.60 $30.80 $10.08 $20.16 NB DESCRIPTION ITEM # 5A. - DUCTILE FITTINGS W/ACC (Continuer) ** 16. 4" Plug w/2" tap 2 $10.00 $38.40 $21.60 $38.40 $16.32 $34.56 NB 17. 6" Plug 2 $15.00 $42.70 $20.70 $42.70 $15.64 $33.12 NB 18. 6" Plug w/2" tap 2 $20.00 $51.75 $31.50 $51.80 $25.20 $50.40 NB 19. 8" Plug 2 $23.00 $53.10 . $30.60 $60.40 $24.48 $48.96 NB 20. 8" Plug w/2" tap 2 $25.00 $68.05 $39.60 $68.00 $31.68 $63.36 NB 21.4" x 4" Tee 2 $85.00 $100.80 $74.70 $100.80 $56.44 $76.32 NB 22.6" x 4" Tee 2 $126.00 $121.15 $92.25 $121.00 $69.70 $95.76 NB e 23.6" x 6" Tee 2 $110.00 $133.75 $103.95 $133.00 $78.54 $110.16 NB 24.8" x 4" Tee 2' $140.00 $165.35 $126.90 $165.00 $95.88 $144.00 NB 25.8" x 6" Tee 2 $150.00 $178.00 $138.60 $178.00 $104.72 $158.40 NB 26. 8" x 8" Tee 2 $190.00 $194.65 $149.40 $194.00 $112.88 $172.08 NB 27.12" x 6" Tee 2 $290.00 $293.85 $219.15 $293.00 $165.58 $267.12 NB 28.12" x 8" Tee 2 $250.00 $308.70 $239.40 $318.00 $180.88 $295.92 NB 29.4" x 3" MJSEB X PE Reducer 2 $37.00 $41.45 $34.20 $41.40 $25.84 $40.32 NB 30. 6" x 3" MJSEB X PE Reducer 2 $55.00 $45.95 $39.60 $45.95 $29.92 $48.96 NB 31.6" x 4" MJSEB X PE Reducer 2 $48.00 $48.25 $42.30 $48.25 $31.96 $53.28 NB 32. 8" x 4" MJSEB X"PE Reducer 2 $60.00 $60.35 $56.70 $60.35 $42.84 $76.32 NB 33. 8" x 6" MJSEB X PE Reducer 2 $85.00 $68.45 $63.00 $68.45 $47.60 $82.08 NB 34. 4" x 3" MJLEB X PE Reducer 2 $35.00 $42.55 $35.55 $42.55 . $26.86 $42.48 NB 35. 6" x 3" MJLEB X PE Reducer 2 $45.00 $53.30 $45.00 $53.30 $34.00 $53.28 NB 36.6" x 4" MJLEB X PE Reducer 2 $45.00 $54.80 $46.80 $54.80 $35.36 $56.16 NB 37. 8" x 4" MJLEB X PE Reducer 2 $65.00 $73.70 $60.30 $73.70 $45.56 $74.12 NB 38. 8" x 6" MJLEB X PE Reducer 2 $65.00 $78.65 $66.15 $78.65 $49.98 $83.52 NB SUB- TOTAL#5A $6,946.00 $7,815.85 $5,738.25 $7,818.80 $4,403.64 $6,740.56 No Bid Ferguson Golden . National Hughes MDN DESCRIPTION QTY Waterworks Triangle Waterworks Supply Enterprises ACT PIPE Powerseal ITEM #5B CAST IRON FITTINGS W/ACC ** ** 1.4" Cleanout Shoe 14 $42.00 $36.30 $43.15 $39.90 $48.75 . NB NB 2. 18" x 24 " Valve Box 32 $20.00 $20.00 $21.25 $20.00 $21.23 $23.81 NB 3. 24" x 36" Valve Box 15 $35.00 $26.30 $31.25 $26.30 $30.63 $28.75 NB 4. Valve Box Lid only 24 $4.50 $6.30 $7.50 $6.30 $6.25 NB NB 5. 23-1/2" Manhole Ring & Cover w/City Logo 20 $170.00 $139.95 $163;75 $137.90 $163.75 $170.00 NB 6. 4" Push - on plug 2 $20.00 $12.10 $14.40 $12.10 $10.88 $14.40 NB 7.4" Push - on plug w/2" tap 2 $20.00 $21.95 $26.10 $21.95 $19.72 $26.10 NB 8. 6" Push - on plug 2 $20.00 $27.60 $26.55 $25.50 $20.66 $26.55 NB 9.6" Push - on plug w/2" tap 2 $25.00 $30.70 $36.45 $30.65 $27.54 $36.45 NB 10. 8" Push - on plug 2 $30.00 $32.95 $39.15 $32.90 $29.58 $39.15 NB 11. 8" Push - on plug w/2" tap ~ $30.00 $41.30 $49.05 $41.30 $37.06 $49.05 NB SUB -TOTAL # 5 B $5,551.00 $4,826.10 $5,591.25 I $4,831.10 $5,537.20 $4,976.57 No Bid e - ITEM # 5C.- CONCRETE MISCELLANEOUS ** 1. 3" Concrete Riser 110 $15.00 $12.50 . $12.00 $15.00 $13.50 $8.75 NB 2. Concrete Double Meter Box Lid only 5 $15.00 $14.50 $17.00 $15.80 $17.85 $15.68 NB - SUB - TOTAL # 5 C $1,725.00 $1,447.50 $1,405.00 $1,729.00 $1,574.25 $1,040.90 No Bid ---:--------O.ESCRIPTION- . .. - - ----- . - .-- - _.n_ n .. ...__ -- ----- - ITEM # 50. - MISCELLANEOUS ** ** 1. Hydralock 3 $260.00 $99.95 $105.80 $95.00 $124.64 NB NB 2. 3/4" x 4" - 1/2" T Bolt w/nuts (Corten) 20 $0.50 $0.75 $0.85 $0.80 $1.07 NB NB 3.3/4" x 4" - 1/2" EYE -Bolts w/nuts 20 $1.50 $1.20 \ $1.30 $1.13 $0.99 NB NB 4.5/8" ALL Thread Rods (10' ) 60 $1.25 $8.00 $1.10 $2.44 $0.95 $0.74 NB 5. 5/8" nuts 30 $0.29 $0.25 $0.25 $0.07 $0.30 $0.20 NB SUB -TOTAL#5 D $903.70 $826.35 $433.90 .1 $472.10 $481.12 $50.40 No Bid ITEM # 5E - EBBA 2000 MJ RESTRAINTS ~ 1.4" 20 $25.00 $20.25 $31.60 $20.20 NB $19.80 NB . 2.6" 20 $32.00 $25.25 $39.65 $25.20 NB $24.30 NB 3,8" 20 $33.00 $34.70 $54.50 $34.60 NB $36.45 NB e SUB - TOTAL # 5 E $1,800.00 $1,604.00 $2,515.00 $1,600.00 No Bid $1,611.00 NB ITEM #5 TOTAL $16,925.70 $16,519.80 $15,683.40 $16,451.00 $11,996.21 $14,419.43 No Bid Ferguson Golden National Hughes MDN DESCRIPTION ..9!!. Waterworks Triangle Waterworks Supply Enterprises ACT PIPE Powerseal ITEM # 6 FIRE HYDRANTS ** ** ** ** CENTURION 250 1. 4' Fire Hydrant 2 $1,075.00 $1,119.90 $1,088.50 NB NB NB NB 2. 5' Fire Hydrant 1 $1,150.00 $1,171.25 $1,136.62 NB NB NB NB 3. 6' Fire Hydrant 1 $1,000.00 $1,221.90 $1,184.74 NB NB NB NB TOTAL ITEM #6 $4,300.00 $4,632.95 $4,498.36 No Bid No Bid No Bid No Bid - ** ITEM # 7 TRANSITION COUPLINGS ** ** POWERMAX 1. 3" PVC - 3" AC 4 $45.00 $36.15 $31.15 NB NB NB $59.51 2. 4. C900 - 3. AC 4 $75.00 $56.10 $62.75 NB NB NB $71.39 3.4. C900 - 4. AC 4 $75.00 $44.25 $39.75 NB NB NB $71.39 4. 6. C900 - 6. AC 4 $75.00 $62.40 $50.45 NB NB NB $100.70 5. 8. C900 - 8" AC 4 $75.00 $72.80 $63.80 NB NB NB $119.84 - TOTAL ITEM # 7 $1,380.00 $1,086.80 $991.60 No Bid No Bid No Bid $1,691.32 - GRAND TOTAL $59,881.21 $60,133.27 $61,937.51 $47,852.39 $48,546.88 $34,213.50 $1,691.32 ** Did not bid all items ------------ --- --- - _. - . -- - ----- - -.......- -------------------- ---- ---- - ------------------------------------------ Information reflects pricing only and other factors may be considered during the evaluation process e e e I I ! I , ! BIDDER'S LIST ; . I , SEALED BIDi# 05019- WATER & SEWER SUPPLIES , I . I I ACT PIPE & SUPPLY, INC. I GOLDEN TRIANGLE PIPE I 8921 FREY ROAD i P.O. BOX 20137 HOUSTON, TX' 77034 I BEAUMONT, TX 77720 HUGHES SUPPLY, INC. MDN ENTERPRISES 7022 EAST HAVEN BLVD P.O. BOX 1148 HOUSTON, TX 77017 NEW GANEY. TX 77357 MUNICIPAL PIPE NATIONAL WATERWORKS INC. 6825 WALLlSVILLE 4053 HOMESTEAD ROAD HOUSTON, TX 77020 HOUSTON TX, 77028 DFW PLASTICS.lNC POWERSEAL P.O. BOX 648 P.O. BOX 2014 BEDFORD, TX 761095 WICHITA FALLS, TX 76307 CHAMBER OF COMMERCE BA YSHORE SUN - PUBLISH DATES P.O.BOX 996 MAY 15, 2005 LA PORTE TX, 77571 MAY 22. 2005 .. ! ; e I . I I : I G I I I i , I I I I I , I , i I I I I I e e Back-up not required for this item ! i I i I I I I I I i i I ! I : I I i I I I I I I , I I , I I I e e I H I ! I I I i ! i I I ! ! I I : I I I I ! , , REQAsT FbR Cu " COUNCIL A&nA ITEM Agenda Date Requested: Julv 18. 2005 I Aoorooriation I I I I Source of Funds: Requested By: Cynthia Aleyander, A!\1d; City Manager. I Department: FIN A N':"1i" I Amount Budgeted: I I I Budgeted Item: Report: Resolution: Ordinance: I Exhibits: I Exhibits: Fraud Policv Exhibits: SUMMARY & RECOMMENDATION I I I ; i The management of the City is a responsibl~ for implementing appropriate administrative systems and policies that wiII sufficiently diminish the risk of fraud. ! I A policy was provided by our outside audit ifirm as a guide. This policy has minor customization to that recommended standard, and has been reviewed by the Fiscal Affairs Committee. I I > Our goal is to establish and m*intain an environment offaimess and honesty for our employees and citizens. I > The policy establishes a definition of misconduct and dishonesty with specific reporting and follow up and investigation procedures. ! I i I I i I I I ! [MtI-ed i ! ~frVI I I I I I i , I I Action Reauired bv Council: : Approve the attached Policy on Suspected Misconduct and Dishonesty I ADD roved for City Council Agenda : D~~~Da~q 1- ~!J-()5 Date I I I I I i ! i i e e -;;.{r:'W/ fA /k~ I I I ! POLICY ON: SUSPECTED MISCONDUCT AND DISHONESTY POLICY I I I I Introduction I Like all organizations, The Cit~ of La Porte is faced with risks from wrongdoing, misconduct, dishonesty and fraud. As with all Municipal business exposures, we must be prepared to manage these risks and their potential impact in a professional manner. I : The impact of misconduct and dis:honesty may include: . The actual financial loss in~urred . Damage to the reputation 6f our organization and our employees . Negative publicity . The cost of investigation . Loss of employees . Loss of costumers . Damaged relationships with our contractors and suppliers . Litigation ~ . Damaged employees morale I Our goal is to establish and mainlain an environment of fairness, ethics and honesty for our employees, our citizens, oui" suppliers and anyone else with whom we have a relationship. To maintain such an environment requires the active assistance of every employee and manager every day. i The City of La Porte is commi,tted to the deterrence, detection and correction of misconduct and dishonesty. The discovery, reporting and documentation of such acts provides a sound foundation for the protection of innocent parties, the taking of disciplinary action against offenders up to and including dismissal where appropriate, the referral to law enforcement agencies when warranted by the facts, and the recovery of assets. ! I Page 1 7/18/2005- I I I I e e Purpose The purpose of this document is to communicate city policy regarding the deterrence and investigation of suspected misconduct and dishonesty by employee and others, to provide specific instructions r~garding appropriate action in case of suspected violations. i I I I Definition of Misconduct and Djshonesty I I For purpose of this policy, misconduct and dishonesty include but are not limited to: I . Acts which violate the City!Of La Porte's Code of Conduct . Theft or other misappropriation of assets, including assets of the city, our citizens, supplier or other J.,ith whom we have a business relationship I . Misstatement and other irr~gularities in the City of La Porte records, including the intentional misstatement o~ the results of operations . Wrongdoing I . Forgery or other alteration of documents I . Fraud and other unlawful a:cts Any similar acts. I . , The City of La Porte specifically: prohibits these and any other illegal activities in the actions of its employees, managers, executives and other responsible for carrying out the organization's activities. : I Policy and Responsibilities I I Reporting i I I ! It is the responsibility of evef)'i employee, supervisor, manager and executive to immediately report suspected: misconduct or dishonesty to their supervisor. Supervisors, when made awar;e of such potential acts by subordinates, must immediately report such acts to tl:leir supervisor. Any reprisal against any employee or other reporting individual because the individual, in good faith, reported a violation is strictly forbidden. ! ! Due to the important yet sensitive nature of the suspected violations, effective professional follow up is critical. Managers, while appropriately concerned about "getting to the bottom" should not in any circumstances perform any investigative or other follow up steps on their own. Concerned but uninformed managers represent one of the greatest threats '0 proper incident handing. All relevant matters, including suspected but unproved matters, should be referred immediately to those with follow up responsibility. I I Page 2 7/18/2005- I i I , I I - I e ! I i Additional responsibilities of SLpervisors I I All employees have a responsibility to report suspected violations. However, employees with supervisory and review respbnsibilities at any level have additional deterrence and detection duties. Specifically, per~onnel with supervisory or review authority have three additional responsibilities I I First, you must become aWare of what can go wrong on your area of authority. I : Second, you must put int0 place and maintain effective monitoring, review and I control procedures that will prevent acts of wrongdoing. I Third, you must put into Iplace and maintain effective monitoring, review and control procedures that will detect acts of wrongdoing promptly should prevention efforts fail. ! I Authority to carry out these th'ree additional responsibilities is often delegated to subordinates. However, account~bility for their effectiveness cannot be delegated and will remain with supervisors and ri,anager. I I Assistance in effectively carrying out these responsibilities is available upon request through the City Manager's Offic~. I I Responsibility and Authority fd,r Follow Up and Investigation I The City Manager, Human Resources, Finance and Police have the primary I responsibility for all investigation~ involving all acts of fraud by a city employee. The assistance of the Police Department may be required in any investigation. , i Properly designated members of the investigators will have: ! . Free and unrestricted access to all city records. ! . The authority to examine, 'copy and/or remove all or any portion of the contents of files, desks, cabinets, and other storage facilities (whether on electronic or other form) without the prior knowledge or consent of any individual who might use or have custody of any such items or facilities when it is within scope of investigative or related follc;>w up procedures. ! All investigations of alleged wrongdoing will be conducted in accordance with applicable City of La Porte procedures. ! I I i i I I i I Page 3 7/18/2005- i i I I e I e I I I Reported Incident Follow Up P~ocedure I I Care must be taken in the folloW; up of suspected misconduct and dishonesty to avoid acting on incorrect or unsupported accusations, to avoid alerting suspected individuals that follow up and investigation lis underway, and to avoid making statements which could adversely affect the city, an! employee, or other parties. I I Accordingly, the general procedures for follow up and investigation of reported incidents are as follows: ! , 1. Employees and otrers must immediately report all factual details as indicated above under Policy. I I 2. The City Managerj Human Resources, Finance, and Police have the responsibility for foflow up and, if appropriate, investigation of all reported incidents. I ! I 3. All records related ~o the reported incidents will be retained wherever they reside. ! 4. Do not communicafe with the suspected individuals or organizations about the matter under investigation. I 5. In appropriate cirbumstances and at the appropriate time, Human Resources Department will notify the employee's Director and the Director of Finance. I i I 6. The Director of F'inance will notify the City Manager of all reported I incidents so that i~ may be determined whether this matter should be brought to the atterltion of the Fiscal Affairs Committee. I i 7. City Manager, HUn;lan Resources, and the Director of Finance may also obtain the advice: of Legal at any time throughout the course of an investigation or other follow up activity on any matter related to the report, investigation steps, proposed disciplinary action or any anticipated litigation. ; i 8. Neither the existence nor the results of investigations or other follow up activity will be disclosed or discussed with anyone other than those persons who have a legitimate need to know in order to perform their duties and respons,ibilities effectively. 9. All inquiries from c;!n attorney or any other contacts from outside of the company, including those form law enforcement agencies or from the employee under investigation, should be referred to Legal. I Investigative or other follow u1p activity will be carried out without regard to the suspected individual's position, I~vel or relationship with the City of La Porte. I Page 4 7/18/2005- I I I ! , I e e I Questions or Clarifications rel~ted to This Policy I , All questions or other clarifications of this policy and its related responsibilities should be addressed to the Finance Department, who shall be responsible for the administration, I revision, interpretation, and appliaation of this policy. Approval (City Manager) I Date I I I I I =========================~=== I I I I I Acknowledgment i I My signature signifies that I ~ave read this policy and that I understand my responsibilities related to the lprevention, detection and reporting of suspected misconduct and dishonesty. : I I further acknowledge that I am ~ot aware of any activity that would require disclosure under this or other existing company policy or procedure statement. I I I t I I ! Signature: -r I I /J i "r-te fVl ftA.-{ -evf Print Name: Date signed: Page 5 7/18/2005- I I e e I I I I (e 1 I i i I I I I I I I I I ., i i I i I I ce I ! I I I I , i I Ie ~ I I I I . I e I I I I I I I A I ! i I I I I I ! I i I i I I i I i I I ! I I I I I ! e e REQUEST FPR CITY COUNCIL AGENDA ITEM i Annronriation Agenda Date Requested: ~ Requested By: S Gillett Source of Funds: I Account Number: Department: !>',blic: Worl,.. ! I i Amount Budgeted: Report: X Resolution: Ordinance: Exhibits: PER Executive Summary Amount Requested' Exhibits: Budgeted Item: YES NO Exhibits SUMMARY & RECOMMENDATION I I The City of La Porte retained PBS&J to! develop a Preliminary Engineering Report for the Little Cedar Bayou Wastewater Treatment Plant. THe Purpose of this report is to evaluate the existing aeration facilities with respect to permitted flow ~nd make design recommendations to provide adequate treatment capacity until the year 2020 and the ulti~ate build-out. I I The recommended approach was based on alternative evaluations. The recommended improvements for Phase I expansion with provision for ultimate expansion for permitted flow include: I I . Replace existing pumps and piping in Influent Lift Station 1 to increase pumping capacity to 9,000 GPM. I . Decommission Headworks No. 1 du~e to hydraulic constraints. Modify Headworks No.2 to accommodate approximately 4.55 MOD at Average Flow Rate. Modifications include new influent channel structure, addition of a mechanical bar screen, replacement ofthe existing mechanical bar screen and modification to the existi~g aerated grit chamber. . Construct new Activated Sludge Aetation Basin rated at 2.0 MOD. . Construct new Final Clarifier with alcapacity of 1.5 MOD. . Construct new Secondary Effluent Uine from the new Final Clarifier to new Chlorine Contact Basin. . Construct new Chlorine Contact Ba~in rated at 1.0 MGD with provision for future expansion. . Construct new Electrical Service with control building for new treatment train. . Construct drainage channel improvehtent along east side of Plant to address and eliminate current and future slope failure. I The proposed cost for these improvements total $6,000,000. i Action ReQuired bv Council: Provide ~taff direction. Aooroved for City Council Al!enda Jr~~~~~~~ j-d.-O - D 5 Date , I e e i I I 1.0 SUMMARY I i , I I 1.1 EXECUTIVE SUMMARY I I I The City of La Porte, Texas retained PBS&J to develop a Preliminary Engineering Report (PER) for their Little Cedar Bayou Wastewater TreatmeJt Plant. The purpose of this report is to evaluate the existing facility with respect to the permitted floJ and make design considerations for the plant's ultimate build I out to provide adequate treatment capacitY: until the year 2020. I Presently the City is permitted for AnnualiAverage Flow (AAF) of7.56 MOD based on influent BOD5 of approximately 100 mg/1. Due to changds in the influent BOD5, mainly due to a reduction in Inflow I Infiltration (1/1), changes in the plumbing ~ode and reduced water use devices, the plant is presently rated I for 3.55 MOD at 200 mg/1. The projecte4 flow through 2020 is approximately 4.55 MOD, which would require additional plant capacity of 1.0 ?I;10D. The ultimate layout for the WWTP is for 7.56 MOD, which is the ultimate projected flow for tbe City. The Aeration Basin will be rated for 2.0 MOD due to site constraints. This is also true for the Clarifier and effluent transfer line. The Chlorine Contact will be designed for only 1.0 MOD since this is a bodular design and it can be easily expanded. I I The following is the summary of the proposed improvements for phase I expansion with provision for ultimate expansion for permitted flow andlconsideration for the property and required buffer zone: I I I . The proposed improvements for the existing Influent Lift Station No.1 consists of replacing the existing pumps and pipin~ to increase the pumping capacity to 9,000 gpm, which relates to firm capacity of2.6 MOD ~t Average Flow Rate. The discharge Pipe will convey the flow to the Head Work No.2. I i . Headwork No.1 will be decommissioned in its entirety due to hydraulics. Headwork No.2 will be modified to accommOdate approximately 4.55 MOD at Average Flow Rate. The I proposed modification includes a new influent channel structure, addition of a mechanical bar screen, replacement of the exi~ting mechanical bar screen, and modification to the aerated grit chamber. I i . The proposed Activated Sludge Aeration Basin and equipment will be a "Carousel system" type with the ability to be rate!! at 2.0 MOD. i . The proposed Final Clarifier ~ill have a capacity of 1.5 MOD at Average Flow Rate. . The Secondary Effluent Line from the Clarifier to the Chlorine Contact Basin will have a capacity of 4 MOD at Average Flow Rate for permitted flow. i I I i I I 461036/05H057 I 1-1 PBSJ i I I e e I I I I I . The proposed Chlorine Contact ;Basin will have a capacity of 1.0 MGD at Average Flow Rate I with provision for expansion in the future. I I . A new Electrical Service with a 'control building is proposed for the expansion project. I I I Also included in the project is the drainage improvements along the eastern side so that the existing 1 I Clarifier, Piping, etc. along this boundary mflY be stabilized and to provide for ease of construction during the expansion. I I I I The Opinion of Probable Construction Cost~ of the expansion at La Porte's Little Cedar Bayou WWTP is estimated to be $ 5.9M. Included with the estimate are the Engineering Fee, 10% Contingency and the 3rd Street Drainage Improvements. I I . = ~ ~ - I i i ~ i I 461038/ 05H057 1-2 PBSJ I e I e I I I City of La Porte, Texas Little qedar Bayou WWTP Expansion I Ooinion of Probable Construction Cost Estimate I I I ITEM DESCRIPTION ! COST ESTIMATE I I 1 Influent Lift Station #1 I 240,000.00 I I I Clearing & Grubbing i 2 i 31,400.00 I Head Work #2 i 265,080.00 3 I I. I 4 Yard Piping I 350,000.00 I I 5 Fencing I 35,000.00 I!!. I 125.000.00 6 Road Work -. 7 Misc. Metals I 130,000.00 [!I, 8 Aeration Basin I 1,041,200.00 "- I i \.!I. 9 Clarifier 652,050.00 - 10 Splitter Box 81,200.00 \!I 11 RAS Pump Station 136,090.00 ~. 12 Chlorine Contact Basin I 126,725.00 IJJ I 13 Dewatering I 35,000.00 =- I ~. 14 Outfall Tie-In 27,500.00 I ... 15 Painting 50,000.00 "" I 16 Electrical ! 275,000.00 =-, 17 I "" Contractor's Mark-Up (Job Site OIH., Home Office O/H, Burden & Profit) 1,247,655.00 ... Subtotal $4,848,900.00 ... 18 Storm Drain Line 320' @ $8001ft : $256,000.00 .... 108"RCP .... Subtotal $5,104,900.00 I "" 19 Contingency @ 10% $510,490.00 i .... Subtotal I $5,615,390.00 "" 20 Engineering Fee @ 6.42% I $360,508.04 _. I .... I Total ! $5,975,898.041 .... "- i 7/19/2005 i;j! , -:i:i. I e e B I I i I i I I I I I , i I I I I i I I i I I I I , i I ! I I I I I I i I i I I I I e I e I I REQUEST FOR CITY COUNCIL AGENDA ITEM I Budeet Agenda Date Requested: 7/25/05 I r Requested By: Jeff Suggs Source of Funds: I I Department: );'mergelll:)' MeT. i Account Number: i Report: X Resolution: Ordin~nce: Amount Budgeted: I Exhibits: Intern Pro2ress ~eport ppt. Amount Requested~ I Budgeted Item: YES NO Exhibits: I I Exhibits ! I i SUMMARy & RECOMMENDATION r I I I i r La Porte was fortunate to receive an intern ~is year from the Emergency Management program from University of North Texas. This internship was funded using a grant received from FEMA through the LEPC. Attached is the power point of a sample of work Sarah Moote has performed for us this summer. I i r ! I i i I ! I I Action Reouired bv Council: Receive Emergency Management Intern's Progress Report Aooroved for City Council Aeenda r dJL/9Juv0(\k~ 1-;;Ll) ,. () 5 Debra F. Feazelle, City Manager UI Date I , ! I I I I , I Interning for the · -eity-of--L~orte-in-the ____ __ _ _ _.. _Qffi~E! _ Qf_ul;l'I1 ~_...g~ nq_ __ ._____________~ _~_ Management Sara -, vaore e A little about me . I am a senior a: '~.'e Lniversi:y 0'= e -- ------- --\ or: , u~ exas-(t _\~}-____u__________ ------------------- . I am ma:orin~ in -=mer~ency Ac minis:ra:ian anc P anninc anc - war <inc on a minor in Communica:ion - S:uc ies e About the Program I. - le Emer~ ency Ac minis'~ra:ion anc e . . . --. -- -., -annin~ {EAE>--;>}- ~otram---s:ar:ee-in- - ------~- :..983 . Lnj 9/:...:... t was one of :le on y . . . . pro~rams In '~le na:lon, since :la'~ :Ime ,.. e '~ le -Ie C las crown anc 0: ler sc 100 s - are ac c in~ Emer~ ency v ana~ emen: Jroc rams - About the Program . One rec uiremen'~ :0 c rac ua'~e wi: 1 : le e - - L\-- - . . . c e~ ree I -rom-. -.-. . - 15:0 succes-s~.u y - .. .-- - comp e:e a in:erns lip 2LQ or more lours. _a Jor:e wi - a ow me:o lave 360 lours. . I am p easec :0 of lac '~le op)or~unL:y e .~o i n~ern wt 1 : le Ci:y 0':: _a Jor:e Things I Accomplished . - urricane Jreparec ness e . :>u.J ic Awareness - ... -.-- - . - - . _EJC . ~esou rces . \ =v 5 camp iance - . Specia \ eec s . Jipe ines Hurricane Preparedness . . . e . - e pee crea'~ee a - urrlcane e e Inea'~lon - . . . .. . -- - J an -or .~ le. cl'~, W ~.lIC 1 WI ....le.) .u.s :0 - . - . .Je::er prepare -or a : 'rea:enln~ . . . lurrlcane In a '~Ime y manner . Assis:ec eaC1 cepar:men: in ma <in~ . . - '~ lelr own e e:al ee pans Hurricane Preparedness . Assis:ec in "Jrepara:ion '':or ':.wo 'e - - . -- success'.u - own - -a .me-e:ln~s, -'~O. -. - in=orm '~le ci'~izens of new c lane es ...... - anc lOW :ley can .Je'~~er prepare -or a . - urrlcane - Hurricane Preparedness , . - epee upc a'~ee annex E, '~le ;e - . - -. - . -. - evacua:ion a.nnex ~~O. SlOW "~-le's~~a:e"s --. new l~ra'''.lc mana~ emen'~ p an . . . ~pc a:ec '~le s'~a:IS:lca c lar:s t lrou~ 10U: : le annex :0 e isp ay curren: in=orma:ion '':or : 1e year 2005 - Public Awareness . A=ene ee severa mee:inc 5 rec arc inc e - - - . . Je'.::er com-.mu-n-l.ca~~lo.n-me: ,-oes - :0- - - - - -. - -- ma <e ane <eep: le pUJ ic aware of cane ers - . Crea:ec anc c eve opec pamp' e~s .-- . - aJOu: e I'-eren'~ '~lrea'~s In our . communl:Y so : la'~ : ley can Je . . . e ISp ayee easl y '~o promo:e pu J Ie awareness Public Awareness ,. , . Crea:ec an Emer~ ency Con:ac: .- B -. . 00 < e: I.o.r CI:Y- .emp.oyees .~~o ensure..-- -. -- :la~ in '~le even~ of an Emer~ency eaCl emp oyee was a.J e '~O con:ac: '~le necessary peop e. e Public Awareness . Ac c ec- in~orma'~ion '~O : le curren: e - - - We come Wacon-Jac~e'~s rec a-rc in-c - - - - - - . . c an~ ers In '~ le communl:Y anc lOW . . new cl:lzens can preven:, prepare anc resJonc :0 : lese '~ lrea'~s. . A so mac e sure '~ la'~ : lose new ci:izens e . . . IVln~ In apar~men'~s w 10 may no: . . receive '~ lese pac <e'~s recelvec '~le . - . same In'.orma:lon. LEPC . Wor <ec on severa pro~ ects for t le LE )C, e .. - -. - ",. inc uc ing settin~ up.a c ata.Jase for c le.mica.. - . -. . . re eases . Two otler pro~ects were to increase pU.J ic awareness - He pee witl ayouts anc grap lics for tle annual LEPC newsletter e - Created bookmar <s to be hane ee out at tle San Jacinto Monument to ma <e visitors aware of lOW to S le ter in place. Resources " " . ~pca'~ec '~'e resource annex v 'e - .- . Compi ec' a ce:aiec - is'~- o~ ec uljmen: - . . . anc supp les aval aJ e In:erna y anc ~orma=ec in'~o our exis:inc annex v - e NIMS Compliance . A municipa i:ies are rec uirec :0 mee: e '~O cer:ai n\ ~" Sc qu.lce- ines.:o re.ce-ive... - - - . l.ec era l.unc Inc. - . In ore er '~O le p insure _a ~or:e mee'~s . . . '~ le ~ UIC e Ines :JY : le rec ulrec :ime-=rame I lave assis:ec in e . . . . ,.. . c eve oping :ralnln~ anc cer:r.lca:lon . ,. . rec ulremen:s -or '~ le cr~. . <eepin~ .~ le ci:y curren'~ on \ 1\1 Scas'~ Special Needs " . AnO:ler Jic concern in J anninc =or a 'e - - . . . . c Isas'~er Isma'~ln~su're"~ le - spe'cla" .,. - - - . - - - - ,. . . ,. neec s popu a:lon IS '~a <en care 0- . Wi'~ 1 '~1e assis:ance 0': ~ar <s anc ~ecrea:ion ( a:a.Jase 0'= seniors a p an was crea:ec I a owin~ t le DE" :0 e . . .Je'=er p an '~o assls: '~1em c urln~ a . c Isas:er Special Needs - . . e . le area nurslnc lames anc aSSls'~ec - . . - - IVln~ compexe-s- were -a-so su-rveyec -:0- -- -- - - . ma <e sure :ley lac approprla'~e :> ans . In pace e Special Needs . I assis:ec in le pin~ '~lose or~anizajon -e . - - .. - - .- uJca:e :lelrp ans I~O--r new- -s'~-a:e . - .. - - . . . e UIC e Ine rec ulremen'~s - . A S'~ron~ e~or~ :0 p an anc ensure :1e - . . proper care 0- : lose WI: 1 specla . . e neec 5 IS an on e olne concern - - Pipelines . AnO~ler Ji~ pro:ec: was upca:in~ e . . . ,. . - -. - ...- prJel n-eln-orma:lo-n- - - -- - -- . I crea:ec a is: 0": : lose companies . . . . . wr~1 pipe Ine orc Inances, : lelr con:ac: num.Jers ane w la: : ley are . :ranspor~ln~ e . I a so upca:ec '~le ocajons o~ pipe ine . corrie ors What I learned . I earnec severa : line s W li e in'~erninc e - - '=or .~ le Ci:y 0'= ....a Jor:e . - -.- -- . -- . le <now ec ~ e anc experience _ lave . . e alnec WI le J me .Jecome an - asser:ive Emer~ ency 'V ana~ er W len I c rac ua:e nex: Auc ust e - - . I earnec a.Jou: c lemica re eases anc . - . . .~ le rea r:.y 0'. a '~l rea'~ I n '~llS a rea What I learned r. . I earnec l0W:0 use :le pro~rams - - - - - - Cameo, A 0la,anc 'V arp O'~ :0- map a . - -.- . p ume C Que uSln~ '~eClno o~y . I a so earnec lOW .~O map a p ume . . C oue Wl'~ lOU: :ec lno o~ y ~ us: a map anc ma:l e What I learned . I lave no: curren~ y :a <en a - az- " a~ - - - . . . - - - . - c ass lowever- a'-:e-r Jelnc- In'~ro-c ucec - '~o : le '~1rea:, I lave earnec i'~'s . . . . Impor:ance anc WI s:UC y I'~ In my . senior year. . A~er wa'~c line severa c ri s' = was a.J e e - :0 p an anc run a c ri ~or EOC '~rainin~ Questions? .e - - . - . -. - . - - . -. . - - - - e.