HomeMy WebLinkAbout2006-01-09 Regular Meeting, Public Hearing and Workshop Meeting of La Porte City Council
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CONSENT AGENDA
A
MINUTES OF REGULAR MEETING, PUBLIC HEARING AND n'ORKSHOP MEETING
OF THE LA PORTE CITY COUNCIL
January 9, 2006
1. CALL TO ORDER
The meeting was called to order by Mayor Alton Porter at 6:03 p.m.
Members of City Council Present: Mayor Alton Porter, Council members Tommy Moser, Mike Clausen, Mike
Mosteit, Louis Rigby, Barry Beasley, Howard Ebow, Chuck Engelken and Peter Griffiths.
Members of Council Absent: None
Members of City Executive Staff and City Emplovees Present: City Manager Debra Feazelle, Assistant City
Manager John Joerns, Assistant City Attorney Clark Askins, Assistant City Manager Cynthia Alexander, Public
Works Representative Ray Mayo, Main Street Coordinator Debra Dye, Public Works Director Steve Gillett,
Planning Director Wayne Sabo, Fire Chief Mike Boaze, EMS Chief Ray Nolen, Administrative Secretary Susan
Felty, City Engineer Rodney Slaton, City Secretary Martha Gillett, Assistant Fire Chief John Dunham, Police
Chief Richard Reff, Assistant Finance Director Michael Dolby and Parks and Recreation Director Stephen Barr.
Others Present: Sue Gail Kooken, Spero Pomonis, Barbara Norwine, Carol Christian, Houston Chronicle, Carlos
Martinez, Colleen Hicks, Reverend Dan Chappell, Mrs. Ray Mayo, Dave Turnquist, Douglas Toller, Bobby
Grisham, Stephanie Dudley, Jonathan Reiter, Daniel Knowlton, David Duvall, Heather Tanner, Megan Moreno
and other citizens.
2. Reverend Dan Chappell of Fairmont Park Baptist Church of La Porte delivered the Invocation.
3. Mayor Porter led the Pledge of Allegiance.
4. PRESENTATIONS / PROCLAMATIONS
Mayor Porter presented a plaque to the City of La Porte for 20 years of membership with National League of
Cities.
Mayor Porter presented the award to Council Member Howard Ebow and Councilmember Mike Mosteit as they
were delegates at the most recent conferences.
5. Consent Agenda
A. Consider approving Minutes of the Regular Meeting and Public Hearing of City Council held
on December 12,2005.
B. Council to consider approval or other action regarding an ordinance amending Fiscal Year 2005-06
Budget for the upgrade of the replacement of the Yz ton pickup to a 1 ton pickup in the Parks Department
and for the EMS Southeast Texas Trauma Regional Advisory Council grant award in excess of budgeted
amount.
City Manager Debra Feazelle noted this item was originally to make a change to the motor pool fund and
grant fund and there will be no changes to the motor pool general fund and only to the grant funds.
C. Council to consider approval or other action regarding an ordinance authorizing the City Manager to
execute a revised contract with the Port of Houston Authority for the City of La Porte EMS Division.
The amended contract was placed at the table as a substitution from legal.
City Council Regular Meeting, Public Hearing and Workshop Meeting - January 9, 21.1\J6
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D. Council to consider approval or other action regarding an ordinance authorizing the City Manager to
execute a contract with the Port of Houston Authority for the City of La Porte Fire Department.
Councilmembers had questions on items C & D.
Motion was made by Council member Beasley to approve the consent agenda as presented. Second by
Council member Engelken.
Motion carried.
Ayes: Mosteit, Moser, Beasley, Ebow, Engelken, Clausen, Griffiths, Rigby and Mayor Porter.
Nays: None
Abstain: Councilmember Griffiths abstained on item A.
6. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAX PAYERS WISHING
TO ADDRESS COUNCIL ON ANY ITEM POSTED ON THE AGENDA.
7. Public Hearing - Council to consider taking action on a) Rezone Request #R05-006, TR 712 rezone from R-2 to
GC, b) Rezone Request #R05-007, TR 713 rezone from R-2 to GC, c) Rezone Request #r05-008, TRS 710A &
711 rezone from R-2 & NC to GC
Open Public Hearing - Mayor Porter opened the Public Hearing at 6: 15 p.m.
Review by Staff - Planning Director Wayne Sabo provided an overview on recommendation by Planning &
Zoning.
Public Input: Citizens Douglas Tollett and Bobby Grishom did sign up to speak but chose not to speak and were
available to answer any of council's questions. Mr. Grisham answered Council questions.
Recommendation of Planning and Zoning Commission: The Planning and Zoning Commission recommended a)
Rezone Request #R05-006, TR 712 rezone from R-2 to GC, b) Rezone Request #R05-007, TR 713 rezone from
R-2 to GC, c) Rezone Request #r05-008, TRS 710A & 711 rezone from R-2 & NC to GC
The Public Hearing was closed at 6:23 p.m.
8. Council to consider approval or other action regarding Ordinance 1501-X4.
Assistant City Attorney Clark Askins read: ORDINANCE 1501-X4-AN ORDINANCE AMENDING THE
CODE OF ORDINANCES OF THE CITY OF LA PORTE, CHAPTER 106, MORE COMMONLY REFERRED
TO AS THE ZONING ORDINANCE OF THE CITY OF LA PORTE, BY CHANGING THE ZONING
CLASSIFICA TION FROM MEDIUM DENSITY RESIDENTIAL TO GENERAL COMMERCIAL, MEDIUM
DENSITY RESIDENTIAL AND NEIGHBORHOOD COMMERCIAL TO GENERAL COMMERCIAL
REQUESTED BY THE OWNERS OF THE RESPECTIVE PROPERTIES, TR 712, TR 713, TR 710A, AND TR
711 LA PORTE OUTLOTS, LOCATED AT THE INTERSECTION OF CANADA ROAD AND FAIRMONT
P ARKW A Y, HEREIN DESCRIBED; MAKING CERTAIN FINDINGS OF FACT RELATED TO THE
SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN
EFFECTIVE DATE HEREOF;.
Motion was made by Council member Ebow to approve Ordinance 1501-X4 as recommended by staff. Second by
Council member Griffiths. The motion carried.
Ayes: Mosteit, Moser, Beasley, Ebow, Engelken, Clausen, Griffiths, Rigby and Mayor Porter.
Nays: None
Abstain: None
City Council Regular Meeting, Public Hearing and Workshop Meeting - January 9, 2\1\.16
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9. Council to consider approval or other action regarding an ordinance authorizing the City Manager to execute a
Request for Voluntary Revocation of Permit of the La Porte Landfill.
Public Works Director Steve Gillett presented summary and recommendation and answered Council's questions.
Assistant City Attorney Clark Askins read: ORDINANCE 2863- AN ORDINANCE AUTHORIZING THE
CITY MANAGER TO FILE A REQUEST FOR VOLUNTARY REVOCATION OF PERMIT WITH THE
TEXAS COMMISSION ON ENVIRONMENTAL QUALITY, TO REVOKE THE PERMIT ISSUED ON
MARCH 4, 1988, TO THE CITY OF LA PORTE, FOR OPERATION OF A TYPE I FACILITY IN HARRIS
COUNTY, TEXAS; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN
EFFECTIVE DATE HEREOF.
Motion was made by Council member Clausen to approve the Ordinance 2863 as presented by Mr. Gillett.
Second by Council member Griffiths. The motion carried
Ayes: Mosteit, Moser, Beasley, Ebow, Engelken, Clausen, Griffiths, Rigby and Mayor Porter.
Nays: None
Abstain: None
10. Council to consider approval or other action regarding an ordinance authorizing a contract amendment increasing
the La Porte Volunteer Fire Department contribution rate to $55.00/member/month.
Assistant City Manager John Joerns and Fire Chief Mike Boaze presented summary and recommendation and
answered Council's questions.
Assistant City Attorney Clark Askins read: ORDINANCE 2864 - AN ORDINANCE APPROVING AND
AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTE, ON BEHALF OF THE LA
PORTE VOLUNTEER FIRE DEPARTMENT, AND THE TEXAS EMERGENCY SERVICES RETIREMENT
SYSTEM, FOR PENSION SYSTEM CONTRACT AMENDMENTS; ESTABLISHING CONTRIBUTIONS TO
THE SYSTEM; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND SETTING AN
EFFECTIVE DATE THEREOF.
Motion was made by Council member Rigby to approve the Ordinance 2864 as presented by Mr. Boaz. Second
by Council member Moser. The motion carried
Ayes: Mosteit, Moser, Beasley, Ebow, Engelken, Clausen, Griffiths, Rigby and Mayor Porter.
Nays: None
Abstain: None
11. Close Regular Meeting and Open Workshop at 6:30 p.m.
A. Parks & Recreation Director Stephen Barr provided council with an overview on future funding of
proposed baseball fields. General Obligation bonds would be used for development at Wests ide park
property. Certificates of Obligation to participate in the proposed joint venture sports complex with the
City of Pasadena and Harris County. Council directed staff to expedite, they expect a draft agreement by
the end of the month.
B. Public Works Director Steve Gillett provided council with an overview of the development of an
Interlocal Agreement between the City of La Porte and the City of Shoreacres for street sweeping services
for Shoreacres Blvd. between South Broadway and SH 146. Council directed staff to move forward.
C. Rodney Slaton provided council with an overview of the Texas Department of Transportation regarding
proposed improvements to S.H. 146 from Fairmont Parkway to Red Bluff. Council directed staff to
City Council Regular Meeting, Public Hearing and Workshop Meeting - January 9, 2\i\.l6
Page 4
prepare letter for safety concerns at Wharton Weems Boulevard and costs associated with Shore acres
Blvd.
D. Parks & Recreation Director Stephen Barr and Planning Director Wayne Sabo provided council with an
overview for the construction of sidewalks, as well as shared use pathways for La Porte. Council directed
staff to move forward and bring back during budget discussions a proposal.
E. Assistant Finance Director Michael Dolby and Ray Mayo provided council with an overview and
requested direction on a potential election for the Street Maintenance Sales Tax. Council directed staff to
move forward and provide them with a list of proposed streets.
12. Closed Workshop meeting and reconvened Regular Meeting at 8:00 p.m.
13. Administrative Reports
City Manager Debra Feazelle reminded council of the Bay Houston Economic Partnership Annual Banquet,
January 20th at the South Shore Harbor at 6:30 p.m., La Porte Chamber of Commerce Annual Banquet, January
26th at Sylvan Beach Pavilion at 6:00 p.m., City Council Retreat, January 30th at City Hall Council Chambers at
6:00 p.m., Alliance - Tree February 18th from 8-12a.m. Canada Road, Bay Area Boulevard and Brookglen Park
and Celebration luncheon from 12 until 2 p.m. Wallisville J. Fonteno Annex.
14. Council Comments
Engelken, Mosteit, Clausen, Rigby, Moser, Beasley, Griffiths, Ebow and Mayor Porter had comments.
15. EXECUTIVE SESSION - PURSUANT TO PROVISION OF THE OPEN MEETINGS LAW, CHAPTER
551.071 THROUGH 551.076, 551-087, TEXAS GOVERNMENT CODE (CONSULTATION WITH
ATTORNEY, DELIBERATION REGARDING REAL PROPERTY, DELIBERATION REGARDING
PROSPECTIVE GIFT OR DONATION, PERSONNEL MATTERS, DELIBERATION REGARDING
SECURITY DEVICES, OR EXCLUDING A WITNESS DURING EXAMINATION OF ANOTHER
WITNESS IN AN INVESTIGATION, DELIBERATION REGARDING ECONOMIC DEVELOPMENT
NEGOTIATIONS)
16. There was no Executive Session Items.
17. There being no further business to come before Council, the Regular Meeting was duly adjourned at 8:08 p.m.
~~~ctfully SUb~i t d,
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MartliaCfi'fiett, T C, CMC
City Secretary
Prsed and approved on this 23rd day of January 2006
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Mayor Alton E.Porter
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A
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
Budeet
Requested By:
Source of Funds: 1998 GO Bond Fund
Report: X Resolution:
Ordinance:
Account Number: Bud2et Reallocation
(from various accounts)
Amount Budgeted:
Department:
Exhibits:
Amount Requested:
Exhibits:
Budgeted Item: YES NO
Exhibits
SUMMARY & RECOMMENDATION
On September 13,2004, Council approved a Takings Resolution for properties in the FlOI Watershed (Project
GEN-847) for land beyond the construction limits of the recently completed project in the Lomax area.
These funds will come from Fund 040 (Project GEN-849), which had funds for the F216 Watershed Improvements
(Little Cedar Bayou). Also, that project has had greater expenses than anticipated for land acquisition.
The purpose of this agenda item is to make Council aware of these additional expenses and note a budget transfer Of
$158,283 from Project GEN-849 to Project GEN-847 to cover the land acquisitions in the FlOI Watershed.
This will leave only $600,175 remaining to complete what was estimated to cost $920,000 several years ago. This
project, F216 detention basin, will either need to be built in phases or supplemented with additional funds.
The design is approximately 90% complete and it is anticipated that bids can be taken in May 2006.
Action Required hv Council:
Report prepared for notification purposes; no action is required by Council.
Approved for Citv Council Aeenda
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Date
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: Januarv 23. 2006
Appropriation
Requested By:
Stephen L. Barr
Source of Funds:
Department:
Parks & Recreation
Acc't Number:
Report: --K-Resolution: _Ordinance: _
Exhibits: l.tdHe( flOm -rr O'of
Amount Budgeted:
N/A
Amount Requested:
N/A
Exhibits:
Bud!!:eted Item:
YES
NO N/A
Exhibits:
SUMMARY & RECOMMENDATION
The Texas Department of Transportation conducts the Statewide Transportation Enhancement Program, a
federal grant program that is available to assist in transportation, beautification, and historic preservation
along roadways and transportation corridors. To quote their program literature, "The federal program
provides funding for transportation related activities that promote the quality of our environment through
aesthetic enhancements associated with transportation." The program is a "cost reimbursement" program for
up to 80% of allowable costs (the grant application package is available for your review in the City Secretary's
Office). Staff has identified several projects, presented here for your consideration, as follows:
. Complete the Safe Routes to School Project as a S.T.E.P. by continuing southward from the LP city limits, through
Shoreacres to the Shady Oaks subdivision (dead end of Spur 501). This is approximately .5 miles and would include the
Shady Oaks La Porte section located south of Shoreacres, estimated cost, $200K, CoLP share would be about 40 K. Could
share with Shoreacres since the majority of this area is theirs...
. Revisit the Five Points Roundabout idea, along with connectivity enhancements along San Jacinto r.o.w., tying in the
Sylvan Beach Depot renovations. This project could include tree plantings, street improvements with esplanades, etc. and a
linear park utilizing the Binkley triangle (old service station site). This project was somewhat well received by TxDOT last
time around, but they asked us for a traffic study. This might be the first step in moving the project forward. I would like to
approach Maureen Wakeland for her input before we spend any money for the project. Depending on scope, this project
could cost anywhere from $250K to $1 M, so our share would be from $50-200K or more...
. Replace aJl the city's historical markers. Most ofthese were set up by the Historical society/city in celebration of the
centennial back in 1992. They are pretty dilapidated and need to be replaced with cast aluminum plaques... Estimated cost
is $2K each and there are about 15 of them; total estimated cost is $30K and our share would be $6K. This is assuming
that TxDOT would even consider such a project...
. Replace the Main Street sidewalks with more attractive style; replace the streetlights and "gussy up" Main Street from
Broadway to SH146. Estimated cost at $200K, our share $40K. We may be able to solicit help from the Main Street
Association.
. Continue beautification of SH225 with a palm/planting project at the east side of Battleground Road (freeway plantings
currently on west side only). This project would fit well with existing projects and would make our side look much better.
Approximate cost of $5k per tree, 20 trees = $1 OOK, our share $20K.
. Cemetery enhancement for the Old La Porte Cemetery and the Twilight Cemetery: although this is listed as a possible
project for the program, Teri Kaplan (STEP Coordinator) indicated that TxDOT has not funded any cemetery projects and
probably would not in the future...
The City can submit more than one project. The City's share of the potential projects would be 20%,
but it should be noted that any cost overruns must be funded entirely by the match partner, so the City would
be obligated for 100% of any cost overruns for approved projects. Grants are due to TxDOT April 28, 2006.
Action Required bv Council:
Consider and provide direction regarding the City of La Porte's potential S.T.E.P. project grant
applications.
Approved for Citv Council A2enda
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November 10, 2005
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1 'ASST. CIN f-.:1ANAGER
I OFfiCE
Houston District
Statewide Transportation Enhancement Program
2005-2006 Program Call for Projects
CONTACT: DIP
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The Honorable Alton Porter
Mayor
City of La Porte
604 W. Fairmont Pkwy.
La Porte, Texas 77571
RECEi ED ~
NOV 2005 CflIr
Cl'T'l S CRETARV'S
FF1CE
29
Dear Mayor Porter,
The 2005-2006 Program Call for candidate projects to the Statewide Transportation Enhancement
Program (STEP) began November 1, 2005. (See the attached News Release.)
The Texas Department of Transportation (TxDOT) will host the 2005-2006 STEP Workshop on
December 1, 2005 at the TxDOT Houston District office. There will be two workshop sessions, one in
the morning from 8:30 a.m: to 11:30 a.m. and a duplicate session from 1:30 p.m. to 4:30 p.m. All
elected officials, public agencies, and interested parties are invited to attend. The TxDOT Houston
District office is located at 7721 Washington Avenue, Houston, Texas 77007. The workshop will
include a formal presentation followed by a question and answer session.
STEP project sponsors must provide a CD of the completed project nomination form along with one
signed original and 12 copies of the nomination form and attachments. For more information about the
STEP, please visit the following TxDOT website: http://www.dot.state.tx.us/des/step/introduction.htm.
Final nomination submissions, with all documentation, copies and CD, are due to the appropriate
TxDOT district by 5:00 p.m. Friday, April 28, 2006. For your convenience, I have enclosed a copy of
the 2005-2006 STEP Program Guide and Nomination Form.
If you have any questions, or plan to attend the workshop, please contact Ms. Teri Kaplan, Houston
District STEP Coordinator, at (713) 802-5810.
Attachments
cc: Ms. Teri L. Kaplan
Sincerely,
~~~S}b~
District Engineer
Houston District
An Equal Opportunity Employer
DUE TO THE VOLUME THE GRANT APPLICATION IS ON FILE IN THE
CITY SECRETARY'S OFFICE SHOULD YOU DESIRE TO REVIEW
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#exas Department of Transportation
news
125 E. 11 th Street
Austin, Texas 78701-2483
(512) 463-8588 FAX (512) 463-9896
Nov. 1,2005
State issues call for transportation enhancement projects
AUSTIN - TxDOT is accepting proposals for transportation enhancement projects that can now be
funded through the recently passed federal transportation bill.
The federal program provides funding for transportation related activities that promote the quality of
our environment through aesthetic enhancements associated with transportation.
The funding is provided in the new federal transportation bill, SAFETEA-LU. The project call ends
Apri128. Projects will be selected on a competitive basis.
Approved projects will receive funding on a cost reimbursement basis. The funding does not constitute
a grant. Enhancement projects are eligible for reimbursement for up to 80 percent of allowable costs. The
entity nominating a project is responsible for the remaining cost share, including all cost overruns.
Eligible projects must demonstrate a relationship to the surface transportation system through either
function or impact. They must go beyond standard transportation activities, incorporating one of the
following 12 categories:
. pedestrians and bicycles facilities
. safety and education activities for pedestrians and bicyclists
. acquisition of scenic easements and scenic and historic properties
. scenic or historic highway programs (including providing tourist and welcome center facilities)
. landscaping and other scenic beautification
. historic preservation
· rehabilitation and operation of historic transportation buildings, structures, or facilities (including
historic railroad facilities and canals)
· preservation of abandoned railway corridors (including conversion and use for pedestrian and bicycle
facilities)
· control and removal of outdoor advertising
· archaeological planning' and research
· . environmental mitigation to address water pollution due to highway runoff or reduce vehicle-caused
wildlife mortality while maintaining habitat connectivity
· establishment of transportation museums.
Applications should be submitted to local TxDOT district offices.
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For more information, contact Mark Cross, TxDOT Public Information Office, (512) 463-8585.
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statewide lransportation
Enhancement program Guide
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Administered by the Te"as Department of Transportation
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Program Guide
Call of 2005 - 2006
Table of Contents
Table of Contents ......................................................... ................. ........................ i-ii
SECTION A-PROGRAM GUIDE BASICS
Definitions and Abbreviations........................................".................................. .1-4
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SECTION B-PROGRAM CALL
Introduction........................................ ......................... ................... .................... ......5
Call for Project Nominations.................................. ...... ........................................... 6
Program Eligibility.............. .,....................................... ........... .................. ..........7-27
Transportation Relationship................................ ....... ...........................................7
Go Above and Beyond.....,......................................... ....... ....... ....................... ...... 8
Qualifying Categories.......;.............................................................................. 8--18
1. Provision of facilities for pedestrians and bicycles..........................................8
2. Provision of safety and education activities ........ .............. ......... .,....... .........10
3. Acquisition of scenic or historic easements and sites................................... 10
4. Scenic or historic highway programs..... ........... .......................... .............. ....11
.5. Landscaping and other scenic beautification............ ......,......,.."..........,.......11
6. Historic preservation,....................... ........., ....:............. ........ ................ .........12
7. Rehabilitation and operation of historic transportation bUildings, etc...........13
8. Preservation of abandoned railway corridors .......................................;.......15
9. Control and removal of outdooradvertising...... .......... ........ ........ ........ .......... 15
10. Archaeological planning and research. .........................................................16
11. Environmental mitigation..................................... ......... ................................ .16
12. Establishment of transportation museums ..,........................................... .....18
Complete Nomination Packages............ .................. ............ ............................ ...18
Other Eligibility Considerations Regarding:......................... .......................... 19-20
Federal and State Laws and Regulations............ ......................... ............ .....19
Property .............................................................. ........................................... 19
Activities .... ............................... ................................................................. ...20
Local Funding Share ........... ............................ ............. ................................... .21-22
Cost considerations.. ......................... ..... .................... ....... .............................. ....21
. In-kind Contributions....... ................................ .......... ................. ........................ .21
Nomination Process................................................ ........................................ .23-25
Designated Nominating Entity Chart ............ .......... ............ ............. ............... ..... 25
Statewide Transportation Enhancement Program
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Program Guide
Call of 2005 - 2006
Evaluation and Selection ................... ............ .......... ........ .......... .... ........ ..........26-27
Technical Review................................................................................................ 26
Screening for Eligibility...................................................... .......... ........ .............. ..26
Evaluation and Recommendations...................................................................... 26
Selection............................................. ..... ........................ ..... ......................... .....27
SECTION C-PROJECT IMPLEMENTATION
Project Administration..................................... ..................,. ................................ ..28
Project Development............................. ............................. ..............................29-35
Phase I - STI P Inclusion .................. ............................................................... ..29
Phase II - Project Agreement.......................................................................... ..29
Phase III - Preliminary Engineering. .......... .......................;.......................... .....30
Phase IV - Real Property Acquisition............................... ........ ..................... .....31
Phase V - Construction................................................. ................................ .... 33
Elimination of a Project............................... ......... .,.............. ...... .".... .:..................... 35
SECTION D-ADDITIONAL PROGRAM INFORMATION
Historic Properties-Requesting Certification from THC/SHPO ..................36-38
For More Information................. ................................ ..:.... .............................. .39-40
Associated Agencies and Publications............. ................. ....................................39
District Workshops............... ...:.................................... ........ ................................ ..40
TxDOT District Enhancement Coordinators/Contacts ........................................41
Map of TxDOT Districts.................................................................. .................... ....42
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Statewide Transportation Enhancement Program
Program Guide
Call of 2005 -2006
SECTION A
PROGRAM GUIDE BASICS
Definitions and Abbreviations
AASHTO - American Association of State Highway and Transportation Officials
ADA - Americans with Disabilities Act
ALLOWABLE COSTS - necessary project expenditures incurred after federal and state
authorization to proceed and otherwise eligible for reimbursement under applicable
statutes and regulations. In appropriate projects, allowable costs may include costs of ,
plans, specifications and estimates, environmental mitigation, acquisition of land or other
. .
real property, construction, construction management, administrative expenses, and
interpretation or other activities to enhance the appreciation of scenic, historic, natural, or
cultural resources. Expenditures for routine operation and maintenance are not allowable
costs.
APPROPRIATE LOCAL OFFICIALS - principal elected officials of general purpose local
governments.
CANDIDATE PROJECT - a project submitted to TxDOT by a nominating entity that is
requesting the Commission to consider it for funding underthe STEP. .
CFR - Code of Federal Regulations
COE - Corp of (Army) Engineers
COUNCIL OF GOVERNMENTS (COG) - an association of local governments
established under Chapter 391, Local Government Code, to make studies and plans to
guide far-reaching development of a region, to eliminate dupliCation and to promote the
economy of an area.
DEPARTMENT - Texas Department of Transportation
DISTRICT OFFICE - a headquarters office for one of the department's twenty-five
geographical districts into which the state is divided.
EP A - Environmental Protection Agency
EXECUTIVE DI.RECTOR -the executive director of the Texas Department of
Transportation or his or her designee not below the level of assistant executive director.
FEDERAL FUNDS - financial assistance provided by the Federal Highway
Administration for project development.
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Program Guide
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FHWA - Federal Highway Administration
FPAA - Federal Project Authorization and Agreement
FUNCTION - the candidate project serves a purpose relating to the existing
transportation system.
IMPACT - substantiates the relation to the surface transportation system in that the
candidate project creates a beneficial effect on the existing transportation system.
IN-KIND CONTRIBUTIONS - that portion of allowable costs of a project contributed by
other governmental entities or private parties consisting of donations of real property,
materials, or contribution of services (for PS&E only), up to 20% of the project'scost.
JURISDICTION - for a city, the area within the incorporated city limits, including a city's
extraterritorial jurisdiction. For a county, any area within the boundaries of the county,
excluding incorporated areas. For a state agency, any area within the prescribed
authority of the state agency.
LOCAL AGREEMENT - an agreement between the nominating entity and the department
which includes a commitment for the required local funding, describes the total scope and
course of project activities, and outl,ines the responsibilities and duties of the participants.
Also known as, the advanced funding agreement or AFA.
LOCAL FUNDING MATCH - monies or authorized in-kind contributions provided by the
nominating entity to participate in costs associated with project development. '
, LOCAL TRANSIT OPERATOR - a public entity providing public transportation within a
given region.
MAINTENANCE - general upkeep of a facility to keep it in use and stable, such as repair
or replacement of worn-out, obsolete or broken parts, painting, resurfacing trails, clean~
up, mowing, watering, grounds keeping, etc.
METROPOLITAN AREA - that area included within the boundaries determined pursuant
to Title 23, United States Code, 9134(c), and/or 98(C) of the Federal Transit Act(49 USC
APP.91608(c)).
METROPOLITAN TRANSPORTATIONPLAN - the plan required by Title 23, United
States Code, 9134(g), and/or 98(g) of the Federal Transit Act (49 USC App. 91608(g)).
METROPOLITAN PLANNING ORGANIZATION (MPO) - that entity designated by the
governor in accordance with 1 TAC 995.51-5.57 concerning Metropolitan Planning
Organizations as responsible, together with the state, for carrying out the provisions of
Title 23. United States Code, 9134, and/or 98 of the Federal Transit Act (49 use App.
91608). MPOs are generally composed of local elected officials, the administrators ofthe
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Statewide Transportation Enhancement Program
Program Guide
Call of 2005 - 2006
area's major transportation systems, state officials, transit officials, and other interested
parties.
NOMINATING ENTITY - Nominating entity or nominator - The state agency, agency of
the state, MPO, councils of governments, city, county, or local transit operator Which
nominates a particular candidate project for consideration by the department, exercises
jurisdiction over the geographic area in which that project is located, and commits to the
project's development, implementation, construction, maintenance, management, and
financing.
NRHS - NATIONAL REGISTER OF HISTORIC SITES - this register lists properties
that have historic significance and is maintained by the Secretary of the Interior. Current
listings are made available t~rough the Texas Historical Commission.
NEPA - National Envi~onmental Policy Act
OPERATIONAL INCOME - net income received by the owner of a facility constructed or
enhanced using funds received through the Program after deducting the costs incident to
the generation of that income. The term includes, but is not limited to income from fees
for services performed, use or rent~1 of real or personal property, or sale of commodities.
Taxes, license fees, fines, royalties, and other such revenues received by the facility
owner or paid within the facility are not considered income.
. OPERATIONS - providing for the operational use of a historic transportation facility for
which the building was designed; such as a railroad depot.
. .
. .
PE - Prelirninary Engineering......,. activities required to begin the development of a project
from design, surveys, testing, evaluations, planning, specifications, estimates, drawings,
and plans. .
PS&E - plans, specifications, and estimates
PUBLIC AUTHORITY - a state agency,' city, or county.
REIMBURSABLE COSTS - allowable costs that have been incurred by the department
or the nominating entity which are eligible for federal participation and which have been
approved by the Commission.
SAFETEA-LU - federal legislation providing the Safe, Accountable, Flexible and
Efficient Transportation Equity Act ~ a Legacy for Users (2005)
SHPO - State Historic Preservation Office, is administered under the Texas Historical
Commission that is responsible for issuing certifications determining whether historic
properties are listed in or eligible for listing in the National Register.
SPONSOR - One or more individuals, partnerships, associations, private corporations,
or public authorities recommending a particular project and committed to its development,
and implementation.
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STATE - the State of Texas or any of its political subdivisions.
STATE HIGHWAY SYSTEM - as defined in the Texas Transportation Code 9221.001,
that system of highways in the state included in a comprehensive plan prepared by the
department's executive director under the direction and with the approval of the TTC.
Call of 2005 - 2006
STS - Surface Transportation Board
STEP - Statewide Transportation Enhancement Program
STIP - Statewide Transportation Improvement Program is the formal program document
required by Title 23, United States Code, 9135(f), which is necessary to receive federal
reimbursement for projects.
STP - Surface Transportation Program, a federal transportation program authorized
under 23 United States Code, Section 133 for moving people and goods using various
combinations of transportation modes.
SURFACE TRANSPORTATION SYSTEM - an interconnected transportation network,
exclusive of airways.
T AS - Texas Accessibility Standards
TCEQ - Texas Commission on Environmental Quality
TE - Transportation Enhancement
TEPEC -Transportation Enhancement Project Evaluation Committee comprised of the
executive directors or designees of these six state agencies, the Texas Department of
Transportation, Texas Historical Commission, Texas Parks and Wildlife Department,
Governor's Office - Economic Development and Tourism Division, Texas Commission
of Environmental Quality, and the General Land Office.
THC - Texas Historical Commission
TIP - Transportation Improvement Program is the transportation program required by
Title 23, United States Code, 9134 (h), and/or 98 (h) of the Federal Transit Act (49
USC App. 91608 (h)), cooperatively developed with metropolitan planning
organizations which include improvement projects proposed for federal funding in
accordance with the criteria set forth in federal law and federal regulations.
TRANSPORTATION ENHANCEMENT ACTIVITIES - Those activities so defined in
9101(a) of Title 23, United States Code.
TTC - Texas Transportation Commission - Commission
TxDOT - Texas Department of Transportation
USDOT - the United States Department of Transportation
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SECTION B
PROGRAM CALL
Introduction
The Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991, acknowledged the
relationship between transportation decisions and preserving and enhancing significant
natural and cultural resources. The Transportation Equity Act for the 21 st Century (TEA- .
21) of 1998 expanded the ideas established under ISTEA to include new activities to
improve our ecology and enrich our lives. Transportation enhancement provisions
provided by the Safe, Accountable, Flexible and Efficient -Transportation Equity Act: A
Legacy for Users (SAFETEA - LU) of 2005 includes options that can contribute to the
livelihood of communities, the quality of our environment and the aesthetics of our
roadways.
The Statewide Transportation Enhancement Program operates under the rules adopted
and revised by the Texas Transportation Commission (TTC) on February 25,1999, and
may be found in 43 Texas Administrative Code (TAC) 911.200 - 911.205.
. Tran$portation en,hancements are funded through the Surface Transportation Program .
(STP), administered by the Texas Department of Transportation (TxDOT) forthe Federal
Highway Administration (FHWA) of the U.S. Department of Transportation (USDO'f). Ten
. percent of STP funds are set aside for enhancement activities~ New funds were
authorized under SAFETEA - LU of 2005 to provide funding for an additional five year
period. The TIC is issuing a call for nominations under the new funding authorization.
The funds provided by this program are on a cost reimbursement basis. The
transportation enhancement program is not a grant. Projects undertaken with
enhancement funds are eligible for reimbursement of up to 80 percent of allowable
costs, which may include plans, specifications, estimates, environmental documentation,
acquisition of real property, construction, construction management, administrative
expenses, or other activities associated with the development of the project that are
determined eligible. The nominating entity is responsible for the remaining cost share.
One hundred percent of all cost overruns must be paid for by the nominating
entity. Costs incurred before TxDOT's authorization to proceed are not reimbursable.
Other ineligible expenses include the cost of preparing a project nomination, routine
operations, and maintenance of a project.
Projects entered into the Statewide Transportation Enhancement Program should
integrate transportation facilities into the surrounding environment in a sensitive and
creative manner that goes beyond standard or routine operations. Transportation
enhancement funding dedicates revenue for non-traditional transportation-related
activities. TxDOT encourages all Texans to actively participate in developing the state's
transportation goals.
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Call for Project Nominations
TxDOT, in cooperation with FHWA, is pleased to announce a call for project nominations
to the Statewide Transportation Enhancement Program from November 1, 2005 - April
28,2006. This guide summarizes the program and outlines the project nomination
process. TxDOT strongly encourages project nominators to be familiar with all materials
in the nomination package and to contact the local TxDOT district office for assistance in
completing a nomination form.
Up to 80 percent of eligible project costs can be reimbursed with federal funds by FHWA
through TxDOT. At least 20 percent of the project's allowable costs must be provided by
a public authority, as the local funding match. By submitting a project for the program,
the nominator agrees to enter into an agreement with TxDOT and be financially
responsible for the non-federal participating funding and for implementation of a
project.
The transportation enhancement program is a statewide competitive process.
Nominators must provide complete nominations forms with all documentation in order for,
nominations to be accepted. All projects must demonstrate a relationship to the surface
transportation system as detailed in the nomination guide to be considered. All complete
nominations that meet the program requirements will undergo eligibility reviews by
TxDOT and FHWA. Eligible projects will be evaluated by TxDOT staff and the
Transportation Enhancement Project Evaluation Committee (TEPEC). TxDOT staff
evaluations and TEPEC's evaluations and recommendations are provided to the
Commission. the Commission selects projects from all eligible nominations. All
seleCtions are made at the sole discretion of the Commission. Project selection is
anticipated in the winter of 2006. '
Project nominations must be submitted to the TxDOT District office responsible for the
area where the project is located. TxDOT will not accept nomination packages after
the final due date.
Final nomination packages must be submitted to the local TxDOT District office by:
FINAL DUE DATE
Friday
5:00 p.m., April 28, 2006:
Nomination package must include:
· Original signed nomination form (with all attachment documents)
· 12 copies of the entire nomination package
· CD containing completed form only (in an electronic Excel format)
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Program Eligibility
The transportation enhancement program is unique. What differentiates it from other
transportation programs is its orientation toward non-traditional transportation projects.
Determining eligibility refers to the requirements that a project must meet in order to be
considered for funding. Project nomination packages that are submitted to the program
must also be complete. Eligibility criteria are separate from selection criteria.
In order to be eligible for the transportation enhancement program, projects must
demonstrate a relationship to the surface transportation system; fit one of the 12
enhancement categories; and go above and beyond standard transportation activities. In
addition to these, a project must have a nominator that complie,s with the program
guidelines; meet standards established under the Americans with Disabilities Act (ADA)
and National Environmental Policy Act (NEPA); complies with all other applicable state
and federal regulations; and provides all required information.
TxDOT in consultation with FHWA VJiII determine the eligibility of all nominated projects.
Project nominations should include !only eligible activities and costs. Consequently, in
reviewing nominations FHWA'and TxDOT may determine some'candidate projects are
only partially eligible and that ineligible activities or costs cannot be funded. A minimum of
50 percent of the project activities and a minimum of 50 percent of the estimated project
costs must be eligible under the program rules for the project to continue in the selection
process. Only eligible items will be 'considered for funding or for credit as an in-kind
donation. Project nominators will be given the opportunity to continue in the process by
'appeal, if the majority of their projeq! is eligible and a revised budget is submitted without
the ineligible items. .
In accordance with federal guidance, projects that solely include aviation activities are not
considered surface transportation related and therefore are not eligible for funding
participation. To be considered eligible for funding, projects that include aviation activities
must incorporate various other surface transportation modes, such as automobiles, trains,
and/or ships into the project.
Transportation Relationship
Transportation enhancement projects must establish a relationship to the surface
..transportation system by either function or impact. Once a relationship to the surface
transportation system is established, transportation enhancement activities can be
implemented in a variety of ways. They can be developed as parts of larger
transportation projects, as parts of larger joint development projects or as stand-alone
projects. A project must demonstrate one of the following relationships to the surface
transportation system:
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Function
A candidate project can establish a relationship by function if it serves a purpose relating
to the existing surface transportation system. Facilities originally designed as part of the
system, including historic bridges and railroad depots, or facilities that compliment the
system, such as facilities for bicyclists and pedestrians, serve the surface transportation
system through function. Operation of visitors centers or transportation-related museums
are other examples of projects that relate to the surface transportation system by
function. '
Impact
A candidate project can establish a relationship by impact if it creates a beneficial effect
on the existing surface transportation system. Activities such as aesthetically improving a
roadway median through a landscaping activity or creating wetlands by filtering pollution
from highway water runoff will serve the surface transportation system through impact.
Go Above and Beyond
Projects must go above and beyond standard roadway activities regularly performed by
TxDOT. Standard activities that comprise a minor or incidental part oLa project's
budget may be considered for funding, if that activity is required to accomplish the
overall scope of work. Example: putting in a new curb and gutter with the addition of a
sidewalk improvement project. It is advisable to consult with the TxDOT district office in
your area for assistance in making this determination.
Adding left hand turn lanes, medians in roadways, curbs and gutters, roadway lighting,
as well as resurfacing roadways, utility readjustments or lane widening are examples of
standard ro'adway improvements. Activities required to meet ADA compliance must be
included when providing TE improvements. However, TE projects should not be used
to singularly meet federal compliance of mandated activities.
It is recommended that incidental cost be kept to a minimum. For example: in order to
implement a TE bicycle and pedestrian project, it may be necessary to relocate a water
line, replace a street light and resurface a crosswalk during construction - as, incidental
activities. All incidental activities should equal no more than 30 percent of the project's
construction cost.
Qualifying Categories
Projects must qualify under one of the 12 allowable categories:
1. Provision of facilities for pedestrians and bicycles - Activities in this category
should relate to the existing surface transportation system by enhancing or providing
bicycle and pedestrian modes of travel. Projects must be principally for transportation
rather than purely recreational purposes and have logical endpoints. Trails (including
shared use paths) and walkways should provide alternate pathways for pedestrians and
nonmotorized vehicle uses. Constructing or reconstructing walking and biking trails that
join communities, shops, schools, businesses, activities and recreation sites enhance the
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system. Other activities in this category may enhance the surface transportation system
through more aesthetic routing, or design. Consider improving other existing facilities to
make them safer and more user-friendly for pedestrians and bicyclist, such as adding
bicycle parking or lockers at a rail station. Amenities that make these facilities more
popular or attractive, such as landscaping or street furnishings for pedestrians, including
pedestrian lighting, are also eligible activities.
Bicycle and pedestrian projects must be independent of new roadway construction
and rehabilitation. Construction or reconstruction of a bike lane or pedestrian bridge
may be eligible. Bicycle lanes that consist of a portion of an existing roadway that is
designated by striping, signing and pavement markings for the preferential or
exclusive use of bicyclists are also eligible.
When creating crosswalks, it is recommended that concrete pavers be used instead of
bricks to delineate and enhance the designated walking area. Placing bricks on the
US/STATE highway system is not allowed.
Stand alone parking lot projects for future bicycle/pedestrian facilities or general parking
for an area is not eligible. .
Activities that are conductedas'an incidental and routine part of new transportation
projects to accommodate routine use by pedestrians and bicyclists are not eligible.
Facilities incorporated in current transportation projects may not qualify for TE project
funding. Paved shoulders, wide curb lanes, sidewalks, and curb cuts are not eligible
if incidental and routine to road construction or reconstruction.
Facilities for bicycles and pedestrians may allow equestrian use, but facilities
- exclusively for equestrian activities are not eligible for enhancement funding.
Federally funded facilities under the TE program, also do not allow for the use of
trams, A TV's, motorcycles or other motorized vehicles. Exceptions include the use of
motorized wheelchairs and electric motor-assisted bicycles (under 100 Ibs with a top
speed of less than 20 MPH and that comply with local ordinances).
All bicycle facility projects must be designed and constructed to meet the criteria
outlined in The Guide for Development of Bicycle Facilities, published by the American
Association of State Highway and Transportation Officials (AASHTO). All pedestrian
facility projects must comply with AASHTO's guide, A Policy on Geometric Designof
Highways and Streets, and The Secretary of the Interior's Standards for Historic .
Preservation, where applicable. All TE projects must be ADA compliant.
When proposing reconstruction or rehabilitation of sidewalks and streetscape type work;
consider that the project's activities may be affected by their proximity to historic
properties and the type of work to be performed within the proposed area. If the
sidewalks themselves or adjacent buildings in the project area are more than 50 years of
age, please consult with THe as to types of activities that would be recommended to
enhance the project area.
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Do:
.. Construct new sidewalks, separate walking trails/paths, and bike paths.
.. Construct or improve marked bike lanes on existing roadways.
.. Add or improve road shoulders to accommodate a marked bike lane for cyclist.
.. Construct pathways to connect downtown or residential neighborhoods to a park and
ride lot, schools, business centers, parks, transit centers and shopping.
"Include landscaping, trash receptacles, lighting and other street furnishing as well as
crosswalks for pedestrians.
Don't:
.. Install streetlights intended to light the roadway and consider them pedestrian lighting.
"Create a velodrome, running/jogging track or loop, mountain bike or similar recreational
trail. .
.. Perform sidewalk repair/maintenance or ramps for ADA compliance, unless incidental
to construction of new sidewalks.
2. Provision of safety and education activities for pedestrians and bicyclists _
Activities in this category include all types of training programs to educate the public on
safety features and information available for cyclists and pedestrians. Eligible activities
for this category may include, but are not limited to, producing brochures and other
promotional material; and training and development. Instruction in schools, institutions
and groups to promote bicycle and pedestrian safety is also eligible. Programs must be
consistent with local ordinances on bicycle and pedestrian travel.
Do:
.. Print brochures and other promotional material for visitations to schools and other
institutions and groups to promote or teach bicycle and pedestrian safety.
.. Create a training program for children to learn rules of the road for cyclist and
pedestrians.
"Conduct workshops for adults to learn commuter routes and educate them on safety
features available for cyclist.
Don't:
.. Duplicate a safety and education program that is currently available in your area.
"Create promotional material to give away, without any accompanying educational
activity.
3. Acquisition of scenic easements and scenic or historic sites - Activities in this
category may be used to purchase or donate real property that possesses significant
aesthetic, historic, natural, visual or open space value. Acquisition of the real property
should enhance the transportation user's experience of the surface transportation system
and contribute to the system. Planning, transaction fees for surveys, appraisals, and
relocation costs, legal costs or purchase costs are also reimbursable. Funds can cover
the. acquisition of real property listed in or eligible for listing in the National Register of
Historic Places. A current certification by the State Historic Preservation Office of the
Texas Historical Commission must accompany the nomination in order for historic
properties to be considered for the transportation enhancement program.
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Scenic properties must have a determination by a governmental body that acknowledges
that the property being nominated to the program possesses qualities that are either
aesthetically appealing or have visual or open space. value and are beneficial to the
surface transportation system.
Real property that is purchased for its scenic or historic characteristics must be
maintained accordingly. A maintenance plan to ensure preservation of those qualities for
which the real property is acquired must be provided in the nomination form.
The acquisition of real property for purely recreational use is not allowable.
Do:
~ Verify that the land is available for purchase or donation and supply supporting
documentation for the project nomination; include a property description and its fair
market value.
Don't:
~ Acquire land already planned or permitted for development.
i
4. Scenic or historic highway programs (including providing tourist and welcome
center facilities) - Activities in this category include projects that protect and enhance
the scenic, historic, cultural, natural and archaeological aspects of scenic or historic
highways. Projects do not have to be included in a federal scenic or historic highway
program, but must relate to recognized or established scenic or historic sites. Facilities
may consist of new construction or rehabilitation in adaptive reuse. Projects that
incorporate tourist and welcome centers should be operational during the periods that
visitors would normally utilize those facilities. The hours of operation must be included on
the nomination form. .
Do:
~ Construct tourist and welcome centers related to scenic or historical sites.
~ Have tourist and welcome centers open during the hours most people travel and that
provide 24-hour access, to an ADA restroom, water, and shelter.
~Convert a historic building into a tourist and welcome center.
~ Develop and distribute information relating to recognized scenic or historic highway
programs.
Don't:
~Create a highway rest area or welcome center that does not relate to any historic or
scenic sites.
5. Landscaping and other scenic beautification - Activities in this category should
aesthetically or environmentally enhance, improve or protect the natural attractiveness of
areas "within the view shed" of a highway or other surface transportation facility. Eligible
activities include landscape planning, design, and construction activities that enhance
aesthetic or ecological resources along highways, other transportation corridors and
points of access. Landscaping activities may also be included as a part of other projects.
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Landscape design may include elements for specialized paving surfaces and walls or
retaining walls for erosion control. Landscaping may also include street furnishings
such as benches, tables, trash receptacles and pedestrian lighting. When
landscaping activities are performed they should respect the natural heritage and
regional character of an area with appropriate design and plant selection. Activities
such as planting vegetation and vegetation management (including the removal of
invasive plants and revegetation with native plants) are encouraged. The development
of decorative and functional green spaces can include irrigation systems, site grading
and planting design.
Undertakings such as statues, murals, gateway signs, flags, and monuments will not be
considered for funding participation due to their transitory and interpretive nature.
However, when artistic undertakings such as these are desired, TxDOT will consider
funding the foundations for such elements, if the nomination provides detail of the items
description and cost when submitted for review and provided for in the project's budget.
Do:
~ Landscape a city entrance way with native species of grasses and plants.
~ Construct a streetscape project that will have an aesthetic impact on the community
and highway system, by including vegetative landscaping and attractive hardscape.
~ Plan an irrigation system to water the native plants.
~Consult with THe before nominating any project within or adjacent to any structures
that are 50 years of age or older (see Section 0 of the guide).
Don't:
~ Construct noise barriers or drainage improvements
~ Include post-construction finish work such as replanting or reseeding.
~ Plan on reimbursement for routine, incidental, or maintenance activities such as cutting
grass, tree pruning or removal, or erosion mitigation.
6. Historic preservation - Activities in this category include all aspects of historic
preservation, such as identification, evaluation, documentation, acquisition, protection,
management, rehabilitation, restoration, and stabilization of historic properties. Historic
properties are sites, structures, objects, landscapes, or districts included in or eligible for
inclusion in, the National Register of Historic Places. All work to be performed on historic
properties must be done in compliance with the Secretary of the Interior's Standards for
Rehabilitation and Guidelines for Rehabilitating Historic Buildings or the Secretary of the
Interior's Standards for Historic Preservation Projects, and state historic building codes.
Only those work items that conform to these standards will be considered eligible work
items for transportation enhancement funding. Because historic rehabilitation can involve
specialized and labor-intensive work, applicants are strongly encouraged to consult with
preservation architects or contractors experienced in this type of work before developing
their project's scope of work and budget. However, any costs associated with these
activities prior to selection and approval by the Commission, are not eligible for
reimbursement. All work must be performed and managed by personnel who are
qualified professionals educated and experienced in historic-preservation activities.
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In order to be eligible for transportation enhancement funding, historic properties must be
listed in or determined eligible for listing in the National Register of Historic Places and
have a relationship to the surface transportation system. A current certification by the
State Historical Preservation Officer of the Texas Historical Commission must accompany
the nomination in order to be considered for the program. .
Acquisition of historic artifact collections and exhibits are not eligible under the
transportation enhancement program. Activities required to eliminate or mitigate the
effect of a transportation project on any historic real property are not eligible. This
transportation enhancement program category does not include reconstruction, Le.,
building replicas of historic structures or buildings.
A preservation project arising from the deferment of maintenance that should have been
performed as a condition of a previous preservation agreement will not be eligible.
Tenc;mt improvements are not eligible.
In order for the total cost of exterior restoration to be considered eligible, the entire interior
must have a current or historic relationship to the surface transportation system.
Projects proposing restoration of historic buildings must include current and proposed
floor plans showing the function of each room on each floor. The function of the rooms
must serve in a manner that relates to the surface transportation system to be eligible.
Funding of exterior restoration will be based on the percentage of the interior space being
utilized for transportation related activities.. For example, if 55, perceht of the interior of a
building will be used as a transportati<;:>n museum, then funding for the exterior restoration
will be limited to 55 percent. .
Historic preservation projects must enable a transportation-related use of the historic
property and be open to the general public.
Do:
~ Restore a historic building to be used as a multi-modal center, transit office, or visitors
center.
~ Restore a historic building to be used as a bicycle and pedestrian facility.
Don't:
~ Place a tourist brochure rack or kiosk and call it a visitors center.
~ Plan on preservation of any historic structure that has no relationship to the surface
transportation system through either function or impact.
7. Rehabilitation and operation of historic transportation buildings, structures, or
facilities, including historic railroad facilities and canals - Activities in this category
include historic transportation buildings and other structures and facilities related to the
operation, use, construction or maintenance of any mode of surface transportation
(exclusive of solely aviation).
Rehabilitation means the process of returning the.real property to a.state that makes
possible a contemporary use while preserving the significant historic features of that real
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property. Subsequent conversion costs for non-transportation related activities or tenant
improvements are not eligible.
Eligible activities may include interior and exterior restoration to the original state and
adaptive reuse for transportation purposes. Interior restorations of historic transportation
structures serve a function of interpreting transportation history. Adaptive reuse is
allowable provideq the real property will benefit the general user of the surf~ce
transportation system and not simply individuals having a specific business in the facility.
The types of historic structures and facilities eligible under this category include, but are
not restricted to, tunnels, bridges, trestles, canals, viaducts, stations, rails, non-
operational vehicles, and other transportation features related to the operation, passenger
and fr~ight use, construction, preservation or maintenance of any mode of surface
transportation (exclusive of aviation).
All work to be performed on historic properties must be done in compliance with the
Secretary of the Interior's Standards for Historic Preservation Projects or the Secretary-of
the Interior's Standards for Rehabilitation and Guidelines for Rehabilitating Historic
Buildings, and state historic building codes. Only those work items that conform to tt1ese
standards wiH be considered eligible work items for enhancement funding. Because
historic rehabilitation can involve specialized and labor-intensive work, applicants are
strongly encouraged to consult with preservation architects or contractors experienced in
this type of work before developing their project's scope of work and budget. Any cost
associated.with these activities prior to selection and approval by the Commission are not
eligible for reimbursement. All work must be performed and managed by qualified
professionals, educated and experienced in historic-preservation activities.
In order to be eligible for enhancement funding, historic properties must be listed in or
determined eligible for listing in the National Register of Historic Places. A current
certification by the State Historic Preservation Office of the Texas Historical Commission
must accompany the nomination in order to be considered for the program.
Projects seeking to restore historic brick streets must first have an engineering study
done prior to replacement to determine if the bricks possess an acceptable glazing/skid
factor. The engineering study must be performed by TxDOT and wiH be eligible for cost
reimbursement as long as it is performed after the project receives federal authorization
to proceed and the cost was included in the original budget. The majority of bricks in a
project must already be in place and cannot be reinstalled or have asphalt removed, if
they have been surfaced over. Bricks may not be replaced on the US/State Highway
system.
Projects nominated in this category must enable transportation-related use of the historic
property consistent with the historic character of the property and be open to the general
public.
Do:
~Restore railway depots as multi-modal centers.
~ Restore a historic bridge to be used as an alternate-crossing route for bicycle and
pedestrians.
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Don' .
~ Relocate a historic structure without contacting the Texas Historical Commission to
determine if it will still qualify for listing in the National Register of Historic Places.
~ Restore a historic structure to be used as a retail store, leased office space or for other
commercial operations that is not transportation related.
8. Preservation of abandoned railway corridors, including conversion"and use for
pedestrian and bicycle trails - Activities in this category include the acquisition,
rehabilitation and development of corridors for bicycle or pedestrian use. Trails must be
designed and constructed in accordance with AASHTO's Guide for the Development of
Bicycle Facilities, a Policy Guide' for Geometric Design of Highways and Streets and ADA
requirements. Eligible railway corridors include only those that have been authorized for
abandonment; have abandonment proceedings pending before the Surface
Transportation Board (STB); or are purchased or donated from the legal owner of the
property. Preservation of an abandoned rail corridor must lead to the development of a
pedestrian and/or bicycle facility and/or greenbelt and is not intended to solely preserve
the rail corridor for future use.
It is advisable to have an environm~ntal analysis of the property done prior to considering
a project of this nature for nomination. Any cost associated with the environmental
analysis performed prior to selection and approval is not eligiple for reimbursement. Rail
corridor environmental mitigation costs can be significant and are not allowable
reimbursement costs under the program. .
Describe in the nomination how the corridor to be used in the project was or will be
acquired. .
Note: Property that has been determined approved for or has applied for rail-banking
status will not be 'considered for funding through this program.
Do:
~ Create bicycle and pedestrian facilities connecting neighborhoods, schools, and
shopping centers.
~ Acquire rail property that has been abandoned or sold to act as a greenbelt buffer.
Don't:
~ Purchase a corridor solely to preserve it for future use.
~ Use a rail-banked corridor for proposing a trail project.
9. Control and removal of outdoor advertising -Activities in this category include the
control. and removal of abandoned or nonconforming signs, billboards, displays and
devices. This is in addition to exercising effective control of outdoor advertising through
the removal of illegal signs. This category may include compilation of an inventory of
nonconforming outdoor advertising displays. Removal of billboards that conform to local,
state, and federal requirements and controls are not eligible.
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- Non-conforming signs may be acquired for removal with federal funds. Effective controls
must be in place to prohibit new signs from being erected where those removed with
federal-aid were located.
Do:
~ Provide documentation that the billboards are nonconforming.
~ Provide documentation that the owner has been ~dvised to remove them.
Don't:
~ Propose taking down legal conforming billboards or buying out billboard owners.
~ Propose removal of billboards along locally classified roads.
~ Propose to remove nonconforming billboards in TxDOT's right of way. (TxDOT can
accomplish this without Enhancement Program funding.)
10. Archaeological planning and research - Activities in this category include
archaeological planning and research on sites related to transportation. It also includes
experimental projects for archaeological site preservation and interpretation, and
improvement of methods of identification, evaluation and treatment of archaeological
sites. Eligible activities include problem-oriented analysis and synthesis using data
derived from (though not limited to) transportation-related archaeological projects, and the
development of national and regional research designs to guide future surveys, data
recovery and synthetic research. Nominations must have the approval of the State
Historic Preservation Officer. All work must be done in compliance with the Secretary of
the Interior's Standards and Guidelines for Archeology and Historic Preservation, or .
Secretary of the Interior's Standards for Historic Preservation Projects, or the National
Register Bulletin Number 36: Guidelines for Evaluating and Registering Historical
Archeological Sites and must be managed under the direction of qualified professionals
who are educated and experienced in archaeology. Project sites must be associated with
transportation facilities. The project must produce a useable product (such as a report,.
data base or site identification system).
Do:
~Stand-alone archaeological planning and research projects related to transportation.
~Archaeological site research relating to transportation, including interpretation and
display of the information discovered.
Don't:
~Create area wide archeological inventories or studies unrelated to the surface
transportation system.
~ Conduct field inventory or reconnaissance where archaeological resources are known
or likely to occur.
~ Propose archeological planning, research and data recovery associated with a planned
Local, State or Federal highway improvement project.
11. Environmental mitigation -
a) Environmental mitigation to address water pollution due to highway runoff -
Activities in this category include programs designed to minimize pollution associated with
storm-water runoff from transportation facilities. Eligible mitigation projects include those
that incorporate aesthetic and ecological considerations and promote recharge. Normal
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storm sewer construction and maintenance is not eligible unless it is integral to a larger,
eligible enhancement project.
Call of 2005 - 2006
Activities that have been identified as requirements of storm water permits are not eligible
for enhancement funding.
Acquisition of real property is not considered an eligible mitigation of water pollution
unless the acquisition fulfills the mitigation objective.
Activities must go beyond what is normally required for mitigation of transportation
projects, and beyond routine or required maintenance of existing transportation facilities.
Do:
~Create traps, basins, sedimentation ponds and other structures to capture highway
runoff.
~ Plant native species or aquatic vegetation to create a filtration system, beautify the
highway, prevent soil erosion, and water pollution due to highway water runoff.
Don't:
~Plan activities, which have been identified as requirements of storm water permits.
~ Include a mitigation project as part bf a new highway expansion.
~ Create a water mitigation project to filter water runoff from a private parking area.
b) Environmental mitigation to reduce vehicle-caused wildlife mortality while
maintaining habitat connectivity - Activities in this category should help preserve
wildlife by using methods that have either been established or are being researched to
establish protection of wildlife relating to vehicle incidents on roadways, without
disconnecting habitat of the wildlife. Mitigation can consist of, but is not limited to,
constructing fences, purchase or lease of real property, constructing wildlife tunnels or
bridges, and planting native vegetation as sight buffers or grazing deterrents.
It is strongly recommended that the nominating entity contact the local TxDOT District
Environmental Coordinator to discuss the development of the project's scope within this
category. .
Do:
~ Build wildlife bridges and fences, constructing them in a known wildlife crossing area to
encourage wildlife crossings over or under the highway system.
~ Install or modify culverts to accommodate wildlife passage beneath highways.
~. Replace existing roadside vegetation with appropriate low-growing species to improve
visibility to and from roadside areas, or with appropriate species less attractive to wildlife.
~ Monitor and collect data on habitat fragmentation and vehicle-related wildlife mortality
Don't:
~ Submit a project that will use property as a nature preserve.
~Propose creating stock tanks and feeding programs to help support hunting programs.
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12. Establishment of transportation museums - Activities in this category may
include new construction or rehabilitation and reuse of historic or non-historic structures,
to house transportation exhibits such as trains, ships or automobiles that were .
instrumental in the development of the surface transportation system. Museums may
incorporate an aviation element provided that other surface transportation modes are
included. Acquisition of historic artifact collections and exhibits are not eligible under the
transportation enhancement program.
Projects must produce a useable facility that is open to the public, meet ADA accessibility
requirements, and return all profits derived from the facility back into the operation and
maintenance of the facility. Items allowable for reimbursement are those that provide for
the building/structure itself and not the furnishings. All reimbursable items must be
determined to be fixed assets of the building.
Do:
~ Restore a historic structure to be used as a transportation museum.
~Construct a new building to be used as a transportation museum.
~ Showcase different transportation modes and technology relative to surface
transportation.
Don't:
~ Include the cost to acquire artifact collections or exhibits.
~Establish a museum for aviation activities only.
~ Include office furniture, computers, movie projectors and other removable
equipment as part of the facilities reimbursabie costs.
Complete Nomination Packages
TxDOT Districts will perform initial technical reviews of the nominations and help to
determine that all information has been provided. Nominators are strongly encouraged to
submit their nomination early, prior to the deadline. In working with the Districts on the
review of the nomination package it may be necessary for the nominator to provide
additional or replacement information. Districts must perform a technical review and
confirm that the package is complete. The earlier the submission the smoother the
process will be, to assure that all required information is provided. Incomplete or
insufficient nominations will not be accepted.
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Other Eligibility Considerations Regarding...
Federal and State laws and regulations
Transportation enhancement projects must comply with all applicable $tate and federal
laws and regulations, including environmental requirements.
All projects must comply with the ADA mandate of accessibility. Projects to retrofit
existing facilities solely for conformance to accessibility standards do not qualify for
enhancement funding. Standards for ADA may be found in the Americans with
Disabilities Act Accessibility Guidelines ~or Buildings and Facilities.
Various environmental actions required by NEPA and storm sewer maintenance are not
eligible unless they are an integral part of a larger qualifying project. TxDOT must
determine that these activities are vital to the sucCess of the project as a whole before
they can be determined eligible.
Some mitigation costs may be eligible for reimbursement for certain activities as long as
those activities are necessary to complete an eligible project. Removal, containment, and
disposal of materials that at one time met acceptable building standards, such as the use
of lead paint and asbestos may be allowable mitigation costs, if they are included in the
requested itemized budget. However, mitigation cost to cover the removal of
underground storage tanks, hazardous material spills or other environmental pollution is
not eligible under the program.
Project costs incurred prior to project selection by the Commission and TxDOT approval
to proceed are not eligible for reimbursement.
Property
Improvements to real property owned by private, non-profit organizations may be
considered eligible. A statement from the current property owner, stating their willingness
to dedicate the use of the project property to the public, for a period of not less than 10
years, must be included in the nomination. If selected for funding, an agreement between
the owners of the real property and the nominator is required. The local agreement
between the nominator and property owner must be executed prior to the execution of the
project agreement between the nominator and TxDOT. The agreement must establish
that the project will be dedicated for public use as approved by the TIC, for a period not
less than 10 years and define the responsibilities of the parties as to the use, operation,
and maintenance of the project. The 10 year period is a minimum recommendation.
(Please refer to the Real Property Acquisition of Section C in this guide for comparative
cost and time limits.) Ultimately; the nominator will be responsible for the operation and
maintenance of the project in the agreement between TxDOT and the nominator. .
Public land may be used as the local funding match, as long as the land is donated from
one public entity to another. An agency may not donate land to itself. The land must be
or have been acquired in accordance with all state and federal regulations, including the
Uniform Relocation Act. Acquired land must be located within the project's area.
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Activities
Master plans, feasibility studies, general planning not leading directly to a specific,
tangible transportation enhancement project, and salaries for the staff to perform such
planning, are not eligible items for funding. Planning may be appropriate in some
categories if the activity leads directly to a specified enhancement activity whether or not
actual construction is involved. Planning for some archaeological activities may also be
eligible.
Upon completion, a facility must be open to the public for a period of not less than 10-
years. A nominal fee to cover operation and maintenance expenses of the facility may be
charged. The nominating entity is the party responsible for the operation and
maintenance of the facility and will be the contracting party with TxDOT. The facility may
not be used for commercial or for-profit activities during the time specified in the
agreement with TxDOT for the use period of the facility.
When proposing projects that are adjacent to or include areas that contain buildings or
other structures that are 50 years of age or older, even streetscape or landscape type
projects may be affected by their proximity to the activities that may be performed.
Please consult early with THe when historic properties are present, to help determine the
appropriate improvements. Be aware that project activities may be affected by their
proximity to historic properties and the type of work to be performed within the proposed
project area.
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Local Funding Share
Cost Considerations
The funding provided by this program is on a cost reimbursement basis. Projects
undertaken with enhancement funds are eligible for reimbursement of up to 80 percent of
allowable costs. The funds approved by the Commission and programmed into the State
Transportation Improvement Program (STIP) are a fixed amount. All non-federal
participating costs, including cost overruns, must be furnished through the nominating
entity. Costs incurred before TxDOT authorization to proceed are not reimbursable.
Other ineligible expenses include the costs of preparing a project 1J0mination, and for
routine operations and maintenance of a project. Should the nominating entity not be in
compliance with federal and state regulations or not complete the project, TxDOT will
seek reimbursement of expended federal funds.
A minimum match of 20 percent local funding to a maximum 80 percent federal funding is
required in each project phase when federal reimbursement is requested. Nominating
entities may exceed the minimum match requirement. . Non-eligible activities should not
be included in the enhancement project nomination form. TxDOT authorizes
expenditures in project phases (preliminary engineering, real property acquisition, and
construction) .
To be eligible for reimbursement, all project costs must be included in the itemized
budget section of the nomination form and approved by the Commission. Costs
may be shifted between eligible work categories upon receiving TxDOT approval.
Reimbursable environmental evaluation and mitigation costs, which may arise in the
course of the project, must be included in the itemized budget section of the nomination
form in order to be eligible for reimbursement.
Obtaining realistic cost estimates for the services to be performed are extremely
important to insure that adequate funding is secured. Only those approved items of
work and cost estimates established in the nomination form will be eligible for federal
funding participation. Administrative costs which are incurred by TxDOT and the
nominating entity are allowable costs. It is recommended that the services of a
professional engineer, architect, landscape architect or contractor be obtained to assist in
development of the required project services and cost estimates. Costs for professional
services associated with preparation of the nomination form are not eligible for
reimbursement.
In-kind Contributions
Donations of real property, materials and services required for the development of the
project may be eligible to count towards the local funding share of a project as in-kind
contributions. Donations may be made by other governmental or non-governmental
organizations. Nominators may not donate items to themselves to count as in-kind
contributions. The value of the items being donated to the nominating entity for the project
will be based on the fair market value of the materials at the time of donation. In-kind
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service contributions are limited to the preparation of the plans, specifications and
estimates. TxDOT will allow in-kind service contributions of up to 20 percent of the
project's estimated cost. In-kind contributions may cover up to 20% of the local match for
the items of preliminary engineering, plans, design, property acquisition, environmental
cost, and construction; however, they cannot be used to match TxDOT's administrative
cost. Local match (up to 20 percent) may be made up of cash and/or contributions of
donated real property, services, and/or materials. Any local match offered over the
required 20 percent, must be in cash. In-kind donation credit will not be given for lease or
easements of property. The nominator may also provide other services to reduce the
overall cost of a project, but it will not be considered as an eligible in-kind contribution
Donations of real property must be for project purposes only. The value of the donated real
property will be based on the appraised fair market value at the time of the donation. Real
property that has been acquired by the nominator for the project prior to selection does not
qualify for donation credit. .
All donations must be documented. The nominator must supply a letter from the donor,
stating their intent to donate, who will be receiving the donation, the item(s) to be donated,
and the fair market value of the item(s). The letter(s) must be included as an attachment to
the nomination form. All donations must be made in the name of the nominating entity in
order for them to count toward the project's match.
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Nomination Process
Transportation enhancement projects result from the ideas and inspirations of individuals
interested in creating improvements to the surface transportation system. Projects must be
submitted by a public authority that will act as the nominating entity. The nominating entity
must exercise jurisdiction over the geographic area in which the project is located and be
willing to commit to the recommendation, implementation, development, construction,
maintenance and financing of the project. Individuals, associations, public or private
corporations, non-profit groups or other public authorities not shown in the Designated
Nominating Entity's Chart (in this section) that have ideas for projects are encouraged to
find an eligible nominator to represent them in a project nomination. All projects must have
an eligible nominator. .
Projects that are within a single metropolitan area must be submitted to the Metropolitan
Planning Organization (MPO) for approval prior to the submission to TxDOT. Please
provide a letter of support from the MPO/COG in the nomination package. If the
MPO/COGchooses to rank the projects within their area, include their assigned ranking of
the project along with their letter ~f support. Early coordination with the MPO for additional
guidance and assistance may help with the preparation of the nomination. The MPO/COG
must provide official documentation that the project, if approved for funding, will be included
in the local Transportation Improvement Plan (TIP).
Additional time may be required to acquire the approvals and paperwork from other
agencies and organizations.. Many have a minimum review period of 30-days prior to
submission. Leave sufficient time for the nomination to be reviewed by all that are
applicable:
. an MPO or COG
. TCEQ
. THC
. TxDOT
. Railroads
Guidebooks, nomination forms, and instructions are available at this web site:
http://www.dot.state.lx.us/te
Contact the TxDOT District Office in the area where the project is to be located as soon
as it is determined that the nominating entity intends to submit a project. The
determination that the nomination package is ready for submission is made by the
District that will sign the nomination form. Originals and copies of the final nomination
and the CD should be made by the nominator and provided to the District. The
nominator is encouraged to turn in the nomination package early. No nomination will
be accepted after the final submission due date.
An early technical review, prior to the deadline, can be performed by the TxDOT District
in which the candidate project is located. An early review is beneficial to the nominator
so that they have an opportunity to discuss the project concept and technical feasibility
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with TxDOT staff prior to final submission of the nomination package. With an early
review, the nominator is able to make adjustments for items that might be overlooked or
underestimated or do not meet current standards and requirements. Basic design
standards as well as ADA compliance must be considered in the development of the
nomination as these important details can affect the overall budget of the project.
Budgets approved by the commission are a fixed funding amount. If the budget is
underestimated, the nominator wm be responsible for all additional cost. Early review
with the District does not guarantee eligibility or selection, but it does give the nominator
a better chance at having a well thought out and complete nomination package.
It is important that the District review the supplemental information, attachments, and
certifications in the nomination package. If any required information is missing or .
insufficient, early submission gives the nominator an opportunity to complete the
information that is needed. Nominations must be submitted to the District in which the
candidate project is located. Incomplete packages will be considered ineligible.
A nominating entity may prioritize enhancement projects nominated from within its
jurisdiction.
Letters or other evidence of support of the project must be included with the
project nomination only. Limit attachments to no more than 10 pieces for each
item requesting supplemental information.
A discussion of the opportunity for public participation must be included in the
nomination form. TxDOT strongly encourages nominating entities to obtain early
community support. Support should be established prior to submitting the project
nomination. It is through community support and involvement that projects are
successful.
Evidence of support for the candidate project must be in the form of a resolution or other
official document from all governing bodies in the project area and submitted with the
nomination form. Nominating entities that are proposing candidate projects calling for work
in multiple metropolitan areas, cities or counties must provide copies of the nomination
package to the presiding officials of the governmental bodies within the project area.
All candidate nomination packages become the property of TxDOT and are subject to
the Open Records Act.
TxDOT strongly encourages the nominating entity to contact the local TxDOT District
Enhancement Coordinator early for assistance in completing the nomination form. A list of
TxDOT districts and coordinators is provided in Section D of this guide.
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TxDOT will receive and consider for funding project nominations from specific
nominating entities, depending on the location of the project, as outlined below.
DESIGNATED NOMINATING ENTITY CHART
. Nomination Process
If the Candidate Project is: Then the Eligible Nominating Entity is:
Located within a single city or within a The governing body of the city or MPO.
single metropolitan area,
Located in a rural area in a single county The governing body of the county.-
and not within a metropolitan area,
Located on public lands managed by a The state agency managing those public
state agency and located in a rural area lands.
in a single county and not within a
metropolitan area,
Located in multiple jurisdictions Either:
consisting of any combination of A state agency,
metropolitan areas, cities not within a An agency of the state,
metropolitan area, or rural areas in one . A local transit operator,
or more counties, Anyone MPO, the governing body of
anyone city or county, or anyone
council of governm,ents.
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Evaluation and Selection
Technical Review
As nominations are processed at the TxDOT Division level, additional technical reviews will
be performed. TxDOT will consult with appropriate TxDOT Divisions, and state and federal
agencies to assess the project's conformity with technical standards established by
applicable laws, regulations and accepted professional practice. The reviews will also
consider the preliminary feasibility and appropriateness of the scope of work, including
review of the project's itemized cost estimate.
Screening for Eligibility
TxDOT st~ff will review each nomination for completeness and eligibility with FHWA. If the
nominatIon fails to meet the criteria for eligibility or supply sufficient supporting
documentation, a notice will be sent to the nominating entity explaining why the nomination
is ineligible. For a nomination to continue to be considered, a minimum of 50 percent of a
project's activities and a minimum of 50 percent of the estimated project's cost must be
deemed eligible under the program rules.
The nominating entity may request reconsideration of the determination of ineligibility in a
written appeal addressed to TxDOT's Executive Director within 15 days after receipt of
notice. The appeal must cite the elements of the projectthe nominator believes are eligible
under the program rules. If any items are still determined ineligible, the nominating entity
will be given the opportunity to remove the ineligible items from the project description and
budget and resubmit the eligible items to allow the project to remain in competition. The
determination by the Executive Director, in response to the appeal is final.
Evaluation and Recommendations
TxDOT Districts and Divisions review and evaluate projects. Additionally, TxDOT staff
reviews projects with TEPEC, an advisory committee, to consider and discuss the eligible
candidate project's relationship and potential benefit to the surface transportation system.
TxDOT staff and the committee will evaluate the function and impact of each project based
on the quality of the project, the geographic scope of the project's benefits and the project's
transportation enhancement value. TxDOT will prepare staff and TEPEC
recommendations as to which projects are suitable for funding and provide these
recommendations to the Commission.
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Selection
The Commission will select projects for funding from the list of all eligible candidate
projects, considering TxDOT staff and TEPEC evaluations and recommendations. In
evaluating the projects the Commission will consider, but is not bound by TEPEC's
recommendations and evaluations. Consideration will also be given to other relevant
information and comments including:
. the amount of funding match provided;
. evidence of support or opposition;
. the nominator's and/or MPO/COG's priority ranking (if provided);
. the project's potential benefit to the state;
. the department's policy matters;
. evidence that sufficient consideration was given to meet acceptable established
standards, practices, and requirements;
. ' that the project contributes to the safe, effective and efficient movement of people and
goods; and
. other project specific information as appropriate
The funds awarded by the Commission are a fixed amount. Any budget overrun will be
one hundred percent the responsibility of the nominating entity. Eligible candidate projects
that are not selected may also be resubmitted during subsequent program calls (if
applicable) as long as current supporting documentation is provided. ' Ineligible candidate
projects may not be resubmitted for subsequent program calls without revisions. Projects
previously selected by the Commission may compete for additional funds to complete or
expand their project. The decision of the Commission is final and not subject to appeal.
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SECTION C
PROJECT IMPLEMENTATION
Project Administration
Projects may be administered by TxDOT or the nominator. The nominator may act as lead
in administering the project provided that the:
· local TxDOT District policy allows for local administration and letting;
· nominator's procedures are in accordance with State and Federal rules and
. regulations, and
· nominator receives special approval from the TxDOT Administration
If the nominator requests to locally administer the design and/or construction of the project,
the nominator must supply additional information to TxDOT after selection, providing
evidence that their procedures are in accordance with requirements. Even though all or
portions of a project may be administered locally, there will be cost incurred by TxDOT for
administration fees to cover district and division review of plans, programming,
environmental clearance, coordination with other agencies, real property acquisition, and
oversight costs. Accordingly, additional cost may also be incurred for items such as
engiJ1eering, architectural, and environmental studies on particular projects. Entities
receiving federal funds for transportation enhancement activities must comply with all
federal and state procedures and requirements applicable to development of federal-aid
transportation projects. Funds from other federal programs may be used only when
specifically authorized by federal regulation or statute and cited by the nominator.
The nominator must receive approval and authorization from TxDOT, prior to
incurring any cost for which they will request reimbursement. The nominating entity
will submit all requests to TxDOT for reimbursement of allowable cost using the specified
forms and procedures. For locally administered projects, the nominating entity must pay
the consultants and contractors, then seek federal reimbursement from TxDOT. For
TxDOT administered projects, the nominating entity must provide the non-federal funding
match and TxDOT will then seek reimbursement from FHWA for the federal participating
share.
All selected projects must be developed to current standards and specifications established
and recognized by FHWA and TxDOT. TxDOT will implement or arrange for
implementation of each selected project in accordance with statutory requisites and
contracting procedures applicable to the type and character of the project. Any changes
to the project's scope of work or changes in the design plans, as submitted to and
approved by the Commission, must have advance approval from TxDOT. TxDOT is
responSible for inspection and final acceptance of all selected projects, and for certification
of project completion.
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Project Development
TxDOT strongly encourages the nominating entity to aggressively pursue project
implementation and development upon receiving notification of project selection from
TxDOT. Development of a transportation enhancement project is a phased process.
Approval mllst be obtained from TxDOT before any work in any phase can begin.
Enhancement projects may incorporate the following phases:
1) project agreement,
2) preliminary engineering,
3) real property acquisition, and
4) construction
A nominating entity may proceed to incur reimbursable costs for a given phase only after
they receive written notification from TxDOT. Notification occurs after:
1) approval of the project in the STIP (performed by TxDOT)
2) execution of the project agreement, and
3) receipt of a Federal Project Authorization and Agreement (FPAA) approving costs for a
specific phase of development. .
Phase 1- STIP Inclusion
After the Commission selects projects for funding, the project is included in the STIP.
Projects in single metropolitan areas must be coordinated with the Metropolitan Planning
Organizations (MPO) for inclusion in the TIP and STIP. TxDOT adds projects from non-
urban areas that are not located in a single metropolitan area, to the STIP. The inclusion of
the project in the STIP requires the approval of the Commission, FHWA and the Federal
Transit Authority (FTA).
Phase 11- Project Agreement
. ..". . .
Prior to any reimbursement of costs, a project agreement must be executed by TxDOT and
the nominating entity. The agreement incorporates all contractual aspects of the project.
including but not limited to: responsibilities of the parties, funding requirements, and
applicable state and federal regulations.
Staff from TxDOT's district office and the nominating entity will meet to discuss the
provisions in the project agreement. The project agreement is prepared by TxDOT and
forwarded to the nominating entity for review and execution. TxDOT performs final
execution of the project agreement.
TxDOT expects nominating entities to execute the project agreement and begin preliminary
engineering during the fiscal year they are programmed into the STIP. TxDOT may
withdraw a project's funding in the event the project agreement is not executed within one
year after the project is selected by the Commission.
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Phase III - Preliminary Engineering.
After execution of the project agreement, TxDOT requests approval from FHWA for .
obligation of federal funds for costs of preliminary engineering, including associated cost
such as plans, specifications and estimates (P.S. & E.). Preliminary work for property
acquisition and the development of environmental documentation may also be reimbursed
from the preliminary engineering phase funding. . .
The nominating entity, with TxDOT's approval, may use its own workforce to do preliminary
engineering work. TxDOT may also perform all or portions of the preliminary engineering.
When seeking federal cost reimbursement, the nominating entity may also obtain
consultant services after satisfying state and federal requirements for selecting consultants.
Agreements between the nominating entity and consultants must be approved in advance
by TxDOT.
Consultant selection must conform to federal and state requirements, including participation
by disadvantaged business enterprises (DBEs). Consultant contracts for design-related
services must result from negotiations that utilize qualifications-based selection procedures.
Qualification:-based procedures do not allow for price to be used as a factor in the selection
process. In accordance with applicable federal regulations, consultant fees shall not be
based on a percentage of construction costs. Consultant selection may occur only after
receipt of approval for preliminary engineering and after TxDOT has approved the
consultant selection process and the consultant agreement.
Nominating entities may desire to secure the services of design consultants, without
seeking federal reimbursement for their services. This process can reduce cost and time
required in meeting state and federal requirements for procurement of consultant services.
Proposed projects must obtain federal environmental clearance under NEPA and other
federal and state regulations. This process can be costly and take extended periods of
time. If the proposed project includes railroad activities, historic properties, archaeological
sites, parklancfsJ..endangered species, wetlands, or if a public controversy is involved,
additional time could be involved in the process. Coordination with TxDOT is extremely
important to ensure environmental clearance.
All projects are subject to Section 106 of the National Historic Preservation Act of 1966,
which requires environmental clearance of federal-aid projects and may take one of three
forms:
. Categorical Exclusion,
. Environmental Assessment, or
. Environmental Impact Statement.
Environmental clearance is required on all projects.
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Environmental documentation is part of the preliminary engineering process and must be
completed prior to construction. To the fullest extent possible, all environmental
investigations, reviews, and consultations will be coordinated as a single process.
Compliance with all applicable environmental requirements will be reflected in the
environmental document along with the conditions of the document approval.
All projects involving construction activities require established design standards. For
example, the construction of bicycle facilities must be designed in aCcordance with
AASHTO's Guide for the Development of Bicycle Facilities. Pedestrian facility projects
must comply with AASHTO'S - A Policy on Geometric Design of Highways and Streets, and
the Secretary of the Interior's Standards for Historic Preservation, where applicable. When
projects involve historic properties the Secretary of the Interior's Standards for the
Rehabilitation and Guidelines for Rehabilitating Historic Buildings must be met; and the
nominating entity will need to coordinate project plans with the Texas Historical
Commission to ensure that all work conforms to appropriate standards and guidelines.
Additionally, contract documents must bein conformance with TxDOT's Standard
Specifications for the Construction 'of Highways, Streets and Bridges.
All plans associated with historical preservation or archaeological activities must have the
State Historic Preservation Office of the Texas Historical Commission's approval prior to
TxDOT's authorization to proceed with construction.
All projects must conform to applicable design specifications consistent with the ADA.
While safety is of paramount conc~rn, design solutions that respect the integrity and value
of historic preservation, communities, rivers, streams, lakes, coastal areas, wetlands, and
other environmental, scenic and aesthetic resources are encouraged.
Phase IV - Real Property Acquisition
Acquisition of real property for project purposes may be eligible for funding participation, if
prior authorization is obtained. Property may be acquired through purchase or donation.
Transfers of Title shall be in the name of the public authority that is nominating the project.
Cost of property as well as cost associated with the acquisition of property may be eligible.
All acquisition activities must be performed in accordance with the Federal Uniform
Relocation Assistance and Real Property Acquisition Act (Uniform Act), as amended and in
conformance with TxDOT's acquisition procedures for federal-aid projects. Relocation
assistance costs can be eligible for reimbursement. Applicable environmental reviews and
clearances must be completed and approved by TxDOT prior to property acquisition. All
exceptions to title and encroachments including, but not limited to, liens and
encumbrances, utility facilities requiring relocation, railroad crossing agreements, access
issues, and hazardous materials, must be resolved in a manner that does not impact the
project.
The use of eminent domain to acquire real property for project purposes is not
allowed under this program. However, if an entity already owns property that was
acquired through eminent domain prior to 1991 and in accordance with applicable state and
federal laws, it is possible that it may be used for a project.
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Environmental analysis and public involvement requirements must be completed before
starting most real property acquisition activities. Acquisition projects often require special
environmental studies, even when no development will occur on the site. Examples include
archaeological or historic resources, endangered species studies, and hydraulic analysis.
An appraisal is required to acquire property for reimbursement or credit. For the purchase
of property in which "reimbursement is sought, an appraisal must be made determining the
fair market value of the property by a state certified appraiser listed with TxDOT. For
property that is acquired through in-kind donation, an appraisal will also be required to
establish the fair market value of the property for credit. However, the value of donated
property may be determined by an appraiser who is currently certified and licensed in the
state of Texas as a real estate appraiser, acceptable by the nominator's acquisition
practices, and is in adherence with state and federal laws. Reimbursement of real
property acquisition will be based on the current appraised fair market value of the real
property. Cost above the current appraised fair market value or replacement value is not
eligible for federal funding or credit.
Obtainil)g an appraisal at an early stage, for the purpose of estimating the capital cost of a
project, will not bar FHWA participation in project costs. Such an appraisal generally
serves the same function as the project estimate TxDOT prepares, providing cost
projections used in planning, applying for funding, etc. However, FHWA will not participate
in the cost of an appraisal prepared prior to environmental clearance, project approval and
federal authorization.
An offer to acquire real property must be in writing and may be made only after appraisals
are approved by TxDOT and funding is authorized. Commencement of negotiations
with real property owners prior to federal approval may jeopardize reimbursement
eligibility.
In preparation of a project nomination, obtaining an option to purchase real property is not
considered to be an offer to purchase. Therefore, the requirement that no offer be made
until after receiving environmental clearance and project approval, will not be violated by
obtaining an option.
Agreements between public authorities and acquisition consultants, private negotiators,
and private relocation assistance service firms must be approved by TxDOT. Federal
funds may be used only for costs incurred after TxDOT approves the agreement(s) and
gives the authorization to proceed.
Projects may require the securing of leases or easements as opposed to purchasing the
real property in fee. In such cases, a long-term lease or easement to secure the property
rights is required between the property owner and the nominator. A copy of the lease or
easement agreement must be provided to TxDOT prior to execution of the contract
between the nominator and TxDOT for project development. Property leases or
easements will not be eligible for in-kind donation credit or reimbursement.
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Statewide Transportation Enhancement Program
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In order to justify the use of public funds for the purchase or improvement of properties, the
amount of public funds expended should reflect the length of time the property is dedicated
to public use for the activities being proposed. Recommended limits are as follows.
COSTITIME Dedication:
. Projects valued up to $200,000 should include =
a minimum of 10 years dedication of property use
. Projects valued from $200,000 to $1 million dollars should include =
a minimum of 20 years dedication of property use
. Project valued from $ 1 - 3 million dollars should include =
a minimum of 30 years or more dedication of property use
. Projects valued $ 3 million dollars or more should include =
a dedication in perpetuity of property use
Once a project is selected for funding, the nominating entity must enter into an agreement
with TxDOT; stating that the facility will continue to be used for the purpose for which it was
approved by the Commission, for the specified time proposed, and agrees to its
maintenance and operations by the nominator during that time.
Phase V - Construction
Prior to construction, TxDOT requests approval from FHWA for obligation of federal funds
for construction cost including associated costs such as project advertising, bid opening,
awarding the contract, labor compliance, contract change order and project management.
In order to ensure federal funding eligibility, projects must be authorized by TxDOT
prior to advertising for construction. Approval for construction will be issued after
environmental clearance is obtained, TxDOT approves construction plans, and all issues
related to real property acquisition are resolved. Additionally, TxDOT must issue a State
Letter of Authority (LOA) in order for a project to be authorized and let to construction.
Projects may be constructed and administered by TxDOT. If requested and approved by
TxDOT, the nominating entity may assume responsibility for construction and
administration activities; however, TxDOT will retain oversight responsibility. Compliance
with applicable federal and state laws and regulations is required. Additionally, if more than
$50,000 of the project's work activities are pedestrian related or includes buildings, the
Texas Department of Licensing and Registration must review the plans of the project to
verify that they comply with the ADA. TxDOT assumes final approval and oversight of
construction.
The construction contractor will be chosen through a competitive bidding process approved
by TxDOT. The selected bid must be approved by TxDOT's authorized representative prior
to the award of the construction contract. When bids are accepted by the Commission, the
award of the contract must go to the lowest responsive bidder. In the event competitive
bidding is determined not to be a cost-effective method, the nominating entity may request
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using its own work forces (if qualified). Before force accountwork may commence, a
review and approval ofthe request by TxDOT's Administration and FHWA are required,
along with the submission of a 'public interesf statement from the nominator.
If the cost of the project exceeds the amount approved by the Commission, the nominating
entity has at least one of the following options:
· Fund the additional cost with available local resources;
· Modify the scope of the project to fit within the funding programmed (subject to
approval by TxDOT);
· Re-advertise the project for new contractor bids;
· Withdraw the project from the program as no longer cost effective and refund all
expended federal dollcus to TxDOT.
TxDOT recommends preliminary engineering be completed and construction begin
within two years from the time the project is selected by the Commission.
Any federal funds remaining after a project's completion will be returned to the program
funds for either future project selection or department programming.
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Statewide Transportation Enhancement Program
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Elimination of a Project
Projects may be eliminated from the program by one of the following actions:
. The nominating entity fails to satisfy any requirements provided for in the
program rules.
. The implementation of the project would involve significant deviation from the
activities as proposed in the nomination form.
. ,The nominating entity withdraws from participation in the project.
. The project is not implemented within a reasonable time, as determined by
the department in consultation with the nominating entity. (In absence of
information suggesting that a shorter or longer period is appropriate, three
years or less from the date of inclusion in the STIP will be presumed to be a
reasonable time.)
. A local agreement is not executed within one year after the project is selected
for funding by the Commission.
. Upon a determination that federal funding may be lost due to the project not
being implemented and completed.
. If at anytime prior to the execution of the local project agreement, any
municipality or county in which project activities are proposed notifies TxDOT
of its opposition to the project. Notification of opposition must be in the form
of a resolution or other official document from the authorized governing body
of the entity opposing the project.
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SECTION D
ADDITIONAL PROGRAM INFORMATION
Historic Properties
Instructions for Requesting Certification from the Texas
Historical Commission for Projects Involving Historic
Properties, (Depots, Buildings, Bridges, etc.)
Projects proposing the preservation, restoration, rehabilitation or adaptive reuse of historic
buildings or historic transportation structures (potentially under categories 3, 4, 6, 7, or 12)
must obtain certification from Texas Historical Commission (THC). TheTHC is the state
agency that serves in Texas as the State Historic Preservation Office (SHPO), and is the
authority recognized by state and federal transportation officials for judging the historic
importance of a property. The project applicants should request certification in the form of a
determination of eligibility (or confirmation of listing in the National Register) from the
History Programs Division of the THC, prior to submitting a candidate project of this nature
to the Statewide Transportation Enhancement Program.
The SHPO must review any properties at least 50 years of age that are proposed as part of
a project applying for Enhancement Program funding, within the dates of the current'
application call (please be advised documents from previous cans are not acceptable).
. The THC is the state agency that serves in Texas as the State Historic Preservation
Office (SHPO), and is the authority recognized by state and federal transportation
, officials forjudging the historic importance of a property.
. The application package submitted to TxDOT for the Statewide Transportation
Enhancement Program must include this written certification of eligibilityllisting from
THC dated for the current application call.
The THC has indicated that project applicants should request the above certification as
soon as they have decided to propose a project involving any known or suspected historic
property. The THC will respond within 30 days of receipt of such requests. THC can accept
no requests within 30 days of the Enhancement Program application deadline.
Project nominators should contact the THC as soon as possible for several reasons:
.' While a property may not be eligible for the National Register in its current
condition, a project could restore a property's historic appearance and change
its National Register eligibility. The THe can assist nominators in
incorporating these measures into the project proposal.
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Statewide Transportation Enhancement Program
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. The work proposed may be inappropriate for the subject property. In such
cases, THC can suggest ways to modify the proposal so that the proposed
work is in keeping with the property's historic character.
. The THC may request additional information in order to make a determination
of the property's National Register eligibility.
. For eligible properties not yet listed in the National Register, applicants should
incorporate appropriate expenses into their proposal for research and
completion of forms for nomination to the National Register.
When requesting certification of National Register eligibility from THC, please provide the
following information by mail or office delivery to THC at least 30 days in advance of the
Enhancement project application deadline:
1. Co'mmon or historic name(s) of any building or structure in the proposed project.
2. City map (or county map for rural properties) showing the exact location of the proposed
project, including address.
3. Clear photographs of all sides of each building in the proposed project and of the overall
project area with adjacent surroundings.
4. Brief history of the property, including date of construction, architect, or builder and date
and description of any alterations or relocations, with particular emphasis on any
transportation history related to the property.
5. Brief description of the scope of the proposed project and it effects on the property
This information should be sent in hard copy to THC. Do not fax or Email this
information to THC. Original and clear photographs are essential for the required
SHPO evaluation.
Your official certification from THe will be a letter describing a "determination of eligibility"
for listing in the National Register of Historic Places. The THC may, upon your request, fax
this letter to you with completion of the SHPO evaluation. You must include this letter
from THC in your application package, if you are applying for STEP funds under
. categories 3,4,6, 7 or 12, and more-than-50-year-old properties are present.
If you know that your building(s) or structure(s) is already listed in the National
Register of Historic Places, THC still must review current photos of the property.
The presence of any Official State Historical Marker does not mean that the property is
listed or eligible for the National Register of Historic Places. Other historical designations -
Recorded Texas Historic Landmark (RTHL), State Archaeological Landmark, local
landmark status, etc., are not a substitute for National Register listing or eligibility.
Once projects have been submitted to the STEP, TxDOT and the THC will review all
project proposals for appropriateness and technical sufficiency. Those projects that are in
keeping with accepted preservation guidelines, including the Secretary of the Interior's
Standards for the Treatment of Historic Properties, will have the best chance for selection.
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Send certification requests and required evaluation materials to:
Mr. F. Lawerence Oaks,
clo History Programs Division,
Texas Historical Commission,
P. O. Box 12276
Austin,TX 78711-2276
(512) 463-6100
Please feel free to call THC for any additional information.
Example Certification Form
Call of 2005 - 2006
TEXAS
HISTORICAL
COMMISSION
Rick. P-crt). . ~(n'
Joh;rt L.. N*~ JII . ChrifTl'lNm
1'. ~"" 00"" . E=om.. Dm..-
The Snr;rc.Ag.:oo/ for JDlUodc P=S~OD
DETE:RMlNA TION OF ELlGWlLITV FOlt THE NATIONAL REGISTER. OF HtSTOJUC PLACI!:S
for the Purpose of the SAFTEA-LU Enhancement Funds Application
The SliPO staff bas <:ompleted its ",view of the foUowing historic 1e$OUfCeS:
Texas and Pacific:: Depot" MineOla, WOOd County, Texas
X The t'Csout'C:C is ELIOWLE for listing in m.. NationnI Register of Hi"tonc PIllee"
under the fonowing criterion/criteria:
X A: The resourc:e is associated with eventS that have made a significant
contribution to the broad pattern.. of our history. See additional comments
below.
B: The resources is associated with the lives of persons signifi<:ant in our past.
See additional comments below.
X C: The resource embodies distinctive characuoristics of a tyPe. period. or
methoct of constrUction. <>1:. represents the work of a mast"r. or possesses high
'artistic values, or appears to be a contributing member of n potential historic
district. .see additional c<nn.mcnt:l below.
D: nmn:sour= has yielded or may be likc:1y to yield iniormation important in
prehistory or history. See additional commenfs beilow.
X 'll1e following stipulations also apply:
1. Project ",ark should be coordinated with the T"""", Historical Commission and
follOw the SecretOry Qf,1w Imerior's SumdardsfQr Rehabil1.rarion.
The property is NOT ELlGWLE for listing in the National Regisler of HiStOric Pl~.
See additional comments below.
Additional cOInments:
The .Min=la T&P Depot is eligible for li,,"1ing in the National Register of Historic Places in the area of
t:ran5portation. for its historicassoci"tions with the ..all line in Mineola. and in the area of architecture. as
.a good eXlUDple of a postwar modem transformation of an existing railroad depot. Altho~h the building
was altemd in. 1951. the alterations are distinctive and historically signific:mt in their own right. featurIng
fau'" stone sidin~ " flat mof and .shallow metal awning.
F. Lawcrence Oaks. SHPO
Date
P.O. Bo" 12276 . AG.tin. TX 78711.2276 . 5121463-5853 . Fax 512./475-3122 . TOD J-800-735-2989
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Statewide Transportation Enhancement Program
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For More Information
For more information about the Statewide Transportation Enhancement Program or to
obtain a copy of this program guide, project nomination form and instructions, please visit
our STEP program web site at the below web address or contact a local TxDOT district
office near you. See the following pages for a list of TxDOT District Offices and Contacts
from across the state. A map showing TxDOT districts is found in this section.
Web address of the Statewide Transportation Enhancement Program Guide, form, form
instructions, and other program information is available at: http://www.dot.state.tx.us/te
Associated Agencies and Publications
For a copy of the Statewide Transportation Enhancement Program Rules as published by
the Office of the Texas Secretary of State in 43 Texas Administrative Code (TAC), Part 1,
Chapter 11, Subchapter E, Section 11.200 - 11.205, you may go online at:
http://www.sos.state.tx.us/tac/index.shtm I
For general information on the federal transportation enhancement program, please contact:
Federal Highway Administration
826 Federal Office Building
300 E. 8th Street
Austin, Texas 78701
512/916-5913
http://www.fhwa.dot.aov/environmentlte/auidance.htm
For a copy of the guide for the Development of Bicycle Facilities or A Policy on Geometric
Design of Highways and Streets, according to the American Association of State Highway
and Transportation Officials, you may contact AASHTO at:
MSHTO
444 North Capitol Street, NW, Suite 225
Washington, D.C. 20001
800/231-3475 or 202/624-5800
http://www . transportation. ora .Iaashto/home. nsf/F rontPaae
For a copy of the Secretary of the interior's Standards for Historic Preservation Projects,
and for guidance concerning rehabilltation, streetscape and archeology projects, please
contact the Texas Historical Commission (State Historic Preservation Office) at:
Texas Historical Commission
P.O. Box 12276-
Austin, Texas 78711-2276
512/463-6100
www.thc.state.tx.us
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For a copy of the Texas Department of Licensing and Regulations Guidelines, please contact:
Texas Department of Licensing and Regulations
Architecture Barriers Program Department
920 Colorado Street, 4th floor
Austin, Texas 78701
Mailing address:
P.O. 12157
Austin, Texas 78711
512/463-3211
www.license.state.tx.us
For a copy of the Secretary of the Interior's Standards for Rehabilitation and Guidelines for
Rehabilitating Historic Buildings, or the Secretary of the Interior's Standards for Historic
Preservation Projects, please write to:
u.S. Department of Commerce
National Technical Information Service
5285 Port Royal Road
Springfield, Virginia 22161
703/487-4600 - 8 a.m. to 8 p.m. EST
Fax: 703/321-8547
F or a copy of the Americans with Disabilities Act (ADA) Accessibility Guidelines for
Buildings and Facilities, please contact:
U.S. Architectural & Transportation Barriers
. . "-'~iComp[jance Board
1331 FStreet, N.W., Suite 1000
Washington, D.C. 20004-1111
202/272-5434 (Voice)
202/272-5449 (TTY)
Fax: 202/272-5447
District Workshop Schedules
TxDOT Districts may conduct a Transportation Enhancement Workshop for the public
within their district to discuss program information and give assistance in completing the
project nomination form.
Please contact the TxDOT District Enhancement Coordinator nearest you to inquire
about workshops to be held in your area. STEP enhancement workshop dates will be
published on the TxDOT web site, once dates have been confirmed with the Districts.
We encourage anyone interested in submitting a project nomination to attend a
workshop. Obtain a copy of the current guide and nomination form prior to attending
the workshop, if possible so that you can be familiar with the program material. Bring
your ideas and questions to the workshop, that we may assist you in developing your
ideas for projects and submitting a nomination to the program.
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Statewide Transportation Enhancement Program
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TxDOT District Enhancement Coordinator/Contacts
Abilene District Office
William W. Leach
4250 North Clack
Abilene, TX 79604-0150
(325) 676-6822, Fax (325)676-6902
Amarillo District Office
Cheryl Luther
5715 Canyon Drive
Amarillo, TX 79110-7368
(806)356-3249, Fax (806)356-3263
Atlanta District Office
Lori Huett
701 East Main
Atlanta, TX 75551
(903)799-1301, Fax (903)799-1313
Austin District Office ..
Joe Holland
7901 North IH 35
Austin, TX 78761-5426
(512)832-7309, Fax (512)832-7080
Beaumont District Office
Anthony Cochran
8350 Eastex Freeway
Beaumont, TX 77708
(409)896-0270, Fax (409)896-0265
Brownwood District Office
. Andrew Chisholm
2495 US 183 North
Brownwood. TX 76802
(325)643-0442, Fax (325)643-0306
Bryan District Office
Daria Walton.
1300 North Texas Avenue
Bryan, TX 77803-2760 .
(979)778-9668, Fax (979)778-9702
Childress District Office
Dwayne Culpepper
7599 US 287
Childress, TX 79201-9705
(940)937-7157, Fax (940)937-7154
Corpus Christi District Office
Sonya Lopez-Sosa
1701 South Padre Island Drive
Corpus Christi, TX 78416
(361)808-2276. Fax (361)808-2407
Dallas District Office
Richard Mason
4777 East Highway 80
Mesquite, TX 75150
214-320-6686, Fax (214)320-4470
EI Paso District Office
Mary Brown
.13301 Gateway Boulevard West
EIPaso, TX 79928
(915) 790-4221. Fax (915)774-4371
Fort Worth District Office
Joel Mallard
2501 SW Loop 820
Fort Worth, TX 76133
(817)370-6591, Fax (817)370-6759
Houston District Office
Teli Kaplan.
7721 Washington Avenue
Houston, TX77251-1386
(713)802-5810, Fax (713)802-5894
Laredo District Office
l\t1elisa Montemayor
1817 Bob Bullock Loop
Laredo, TX 78043
(956)712-7456, Fax (956)712-7402
Lubbock District Office
Steve Warren
. 135 Slaton Road
Lubbock. TX 79404-5201
(806)748-4490, Fax (806)748-4380
Lufkin District Office
Mike Offield
1805 North Timberland
Lufkin, TX 75901
(936)633-4303, Fax (936)633-4378
Odessa District Office
Richard (Rick) Hopkins
3901 East US Hwy. 80
Odessa, TX 79761
(915)498-4759, Fax (915)498-4760
Paris District Office
Rick Mackey
1365 North Main Street
Paris, TX 75460-2697
(903)737-9375, Fax (903)737-9289
Pharr District Office
Melba R. Ramos
600 West Expressway 83
Pharr, TX 78577-1717
(956)702-6143, Fax (956)702-6172
San Angelo District Office
Tommy Robinson
4502 Knickerbocker Road
San Angelo, TX 76904
(325)947-9264, Fax (325)947-9244
San Antonio District Office
Kenneth Zigrang
4615 N.W. Loop 410
San Antonio, TX 78229-0928
(210)615-5923, Fax (210)615-6295
Tyler District Office
Dale Spitz
2709 West Front Street
Tyler, TX 75702
(903}51 0-9119, Fax (903}510-9138
Waco District Office
Jim Reed
100 South Loop Drive
Waco, TX 76704-2858
(254)867-2733, Fax (254}867-2738
Wichita Falls District Office
Carolyn Askins
1601 Southwest Parkway
Wichita Falls, TX 76302-4906
(940}720-7712, Fax (940}720-7876
Yoakum District Office
Billy Goodrich
403 Huck Street
Yoakum, TX 77995-2973
(361 }293-4381, Fax (361 }293-4372
Revised 10/26/2005
41
Statewide Transportation EnhancementProgram
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Map of TxDOT Districts
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r
STEP-6 Nomination Form
Rev 10/26/2005
STATEWIDE TRANSPORTATION ENHANCEMENT PROGRAM
NOMINATION FORM 2006 INSTRUCTIONS
Instructions for Nomination Form Completion
I. PROJECT NAME
Keep it short, but give some identifying characteristic in the title. Make it distinctive and related to the
category or the location such as: "Roadrunner Trail of Wecan County".
II. NOMINATING ENTITY NAME
The nominating entity must be a governmental body in the State of Texas, and commit to the project's
development, il1Jplementation, construction, maintenance, management, and financing. Please refer to
the designated nOminating entity chart in the program guide under the Nomination Process.
III. PROJECT ELIGIBILITY CRITERIA
Projects submitted for consideration must demonstrate a relationship to the surface transportation
system, go above and beyond standard department of transportation activities, qualify in one of the 12
qualifying categories, and provide all required documentation in order to participate in the program.
A. RELATIONSHIP
The proposed project must have a relationship to the surface transportation system by either Function
or Impact. See guide for detailed definition.
B. ABOVE ANQ BEYOND STANDARD ROADWAY ACTIVITIES
If there are difficulties in oetermining whether the activities proposed in the nomination are beyond
standard roadway activities, please consult with the local TxDOT District. The District should be able
to help determine what constitutes standard TxDOT activities the department already performs without
the use of TE funds.
C. QUALIFYING-CATEGORIES
Projects mustqualify under at least one of the twelve listed categories to be eligible. Projects may
have activities tl:1at qualify under more than one category. However, please check only one category
in which the project ras its primary activity. Any secondary activities may still be allowable for .
participation, if determined eligible. Please check the guide for eligible activities
within the categories. Projects that have activities qualifying under more than one category do not
necessarily constitute stronger projects. Evaluation of the quality of the project is one of the elements
taken into consideration for selection by the TTC and not the quantity of categories under which a
project may qualify. Rather, the TTC looks for how well a project fits the category under which it
applies. If there is difficulty in determining the primary category, examine the itemized budget. Where
is the majority of cost to implement the project? The cost of the items should help in determining the
primary activity of the project and which category should be chosen.
IV. PROJECT DESCRIPTION AND LOCATION
Detailed Scope of Work: Provide a clear concise description of the proposed project. Detail all work to
be performed, any right-of-way or easement required, any special land use planned and the relationship
between the proposed enhancement and the surface transportation system. Tell us about the activities
for which the funding is being requested. Will a building be constructed or rehabilitated?
Instructions 1 of 8
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STEP-6 Nomination Form
Rev 10/26/2005
Will a new trail be constructed or on-street stripping required? Exactly what activities will need to take
place in order for the project to be implemented? Basic information about the location is needed. What is
the building or area used for now? What changes will be required? Please limit description to fit within
the description box.
Include detailed maps showing the limits and location of the project, photographs and site plans. Make
sure that the street names and other identifying items are legible. Remember that copies of your proposal
willbe in black and white. Will the maps and drawings provided still be readable if copied? Please give
detailed information about the site that is in the photograph. From which direction was it taken, what
direction is it facing. what is it we are looking at? For site plans. buildings. and maps make sure areas are
labeled and that the North direction and scale are shown. For floor plans, make sure the use of each
room along with the dimensions is clearly marked. If there are photos of a building, make sure that some
views include the entire building. grounds, and area as well as views supplying distinctive details of the
building, such as the pointing on bricks, wooden cupolas. ornate friezes, Jin ceilings; terrazzo tiles,
wainscoting, etc. Please limit attachments to 10 pages maximum.
" .'
Rem~mber that projects will need to meet ADA compliance and MSHTO guidelines. Talk with the
appropriate TxDOT District Office in filling out the application. When using federal funds, remember that
projects are subject to state as well as federal requirements and activities may trigger issues with ADA
compliance on existing facilities and Section 106 issues for historic properties. If work is to be done within
TxDOT ROW, coordination and written approval by the District must be included in the nomination
package.
The project description of work should be limited to the amount of space provided in the form.
Attachments should be limited to no more than 10 pieces for all items requested under any section. Limit
font size to a 10 point minimum. All documents must fit into an 8.5 X11 format. Documents must be
legible when copied in black and white.
The appropriate TxDOT District will review the nomination form for completeness. Allow enough time for
the District's review (usually 3D-days) so that comments can be addressed by the nominator prior to the
final submission and the revised nomination can still meet the final deadline. Please check with the
appropriate TxDOT District in your area early in the process to confirm the amount of time required for
their review. Turn the nomination into the appropriate TxDOT District as soon as possible. Early
submission will result in a smoother and more accurate review. After nominations have been determined
cQmplete, the project sponsor must provide a CD and 12 additional copies of the form and attachments
required for distribution to the various agencies and divisions that review the nominations. Final
nomination submissions with all documentation, copies and CD are due into the appropriate TxDOT
District by 5:00 p.m. Friday, April 28, 2006.
V. PROJECT USE AND BENEFITS
Describe how the project relates to the surface transportation system by function or impact and how
activities in the project complement the mQvement of people and goods. Tell us about the benefits such
as: The project provides alternative routes from home to school for children and for the elderly to the
library and downtown. Remember which state agencies compose the review committee and that these
are transportation funds that are to provide enhancement to the transportation system.
VI. PREVIOUS ENHANCEMENT PROGRAM FUNDED PROJECTS
This section is intended to gather information about whether there have been additional funcls provided
through the TE program in the past. Please clarify if this nomination is a continuation of a TE project that
requires additional funds to complete the project. How much is needed to complete the project now? Are
these additional activities needed because of something that was discovered during project development,
or are additional funds required because the original estimated budget was too low?
Instructions 2 of 8
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Are there complications in completing the project of which we should be aware? We would also like to
know, if the nomination was submitted before but not selected for funding; what changes have been
made to this nomination?
VII. PROJECTED TIME ESTIMATE
Estimate the time it will take for each activity that will need to be performed to complete the proposed
project. Consider the activities listed and/or any others that might be required to complete the project and
include them in the projection. For example, PS&E could occur at the same time as environmental
clearances, right-ot-way negotiation, etc. Please show a total time estimate for all required project
activities. Make sure to account for time required tor review by the different agencies that may be
reviewing the project for clearances such as THC, COE, TxDOT, and TDLR for example. Generally
speaking, we expect the agreement between the sponsor and TxDOT to be executed within 1 year. The
consultant selection and plan preparation may take 12- 24 months. Project construction should be
completed within 12 -24 months. Total time should be shown in months.
VIII. ITE;!V1IZED BUDGET AND SUMMARY
The form has been designed to combine subtotals from the itemized budget pages provided at the end of
the Excel spreadsheets in "Itemized Budget - Attchmnt B-1 to Attchmnt 8-6" as a summary
on this page. Please check to make sure that each field where reimbursement is sought shows the
correct figures.
Provide an itemized budget of all items, activities, and costs that will be required to complete the project.
Remember to include costs for the Preliminary Engineering, PS&E, Environmental Clearance and
Assessment, Real Property Acquisition, Local Administration, Letting Activities, and Construction Costs.
In91ude the cost to administer the project both by the sponsor and whoever might be hired to perform the
required tasks such as a consultant, project manager, or contractor.
List the estimated cost for each work activity. An accurate and itemized budget will help define the scope
of work proposed in th.e project. Only those approved items of work and cost estimates established in the
nomination form and determined as .eligible for federal funding can be reimbursed.
Once approved for .funding, funcls may be adjusted between the authorized items of work.However, if an
item of work is not shown in the original budget - it may not be added later on and no adjustment may be
made to include it.
Contingency costs are not eligible for participation when based upon a percentage of the project's cost
and shown as an individual cost item. Any contingency allowance must be built into each
individual cost item and not shown as a single cost item itself. This contingency should include
consideration for inflationary factors. For instance, projects have seen a continual rise in the cost of
concrete and petroleum products. This has increased the costs of projects by approximately 10 to 15
percent, per year. Generally, a project will not begin construction until 2 - 4 years from project selection.
This inflation rate could increase the cost of the construction estimate from 30 - 40 percent of the budget.
Consult with the TxDOT District in your area to help determine rising rates and percentages during your
nomination preparation.
Utility relocation and environmental mitigation costs may be reimbursable, if included in the budget and
determined eligible: Reimbursement costs are dependent upon individual project
circumstances that will need to be reviewed to make a determination of eligibility. Environmental cost to
remedy asbestos and lead paint that were once acceptable building practices are allowable for funding
consideration, but must be incidental to the overall project's cost. However, environmental cost to
mitigate spills and contamination are not eligible cost under any circumstances. Environmental review
costs must be included in all budgets because all projects must receive a review for environmental
clearance.
"
Instructions 3 of 8
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Work items required to implement a project, such as ADA compliance activities, are eligible for
reimbursement as long as they are incidental to the project's primary activities. Projects designed solely
to meet mandates or mitigation compliance as stand alone projects are not eligible.
It is recommended that all incidental costs should equal no more than 30 percent of the total project's
estimate.
Do not inciude the value of in-kind contributions in the itemized budget cost estimate. The in-kind
contributions value should be shown under the 'Funds Requested' area fol/owing the Itemized Budget and
Summary.
IX. FUNDS REQUESTED
The beginning line of this section should be the total amount of aI/ subtotals carried down from the
Itemized Budget and Summary, consisting of all direct project cost to the sponsor, including any PE,
sponsor/consultant/contractor administration. real property, environmental considerations, and
construction cost.
If any in-kind contributions are to be provided to the project, their value should appear ~:m this Funds
Requested page only, under In-kind contributions and should not be included previously in the cost of
the itemized budget. Please describe the in-kind contributions (in the project description) and include
supporting documentation from those companies, governments, and/or individuals who will be supplying
them. In-kind contributions are donations allowable to the overall project's value. In-kind contributions are
'items of value donated to the nominating entity for the project that are given in lieu of cash so that the
overall cash match required by the sponsor is reduced. Contributions may be comprised of real property,
materials, or services (for PE only). A sponsor may provide either one or all of these types of
contributions along with their cash match but. no more than 20 percent of the cost of the project may
be matched with in-kind contributions (line 5).
Each contribution must have a letter from the donating party stating their willingness to donate to the
nominating entity, an item description of what is being donated, and the value of the item. If additional
match is intended to be included as a funding consideration for selection, everything over 20 percent of
the match must be in cash. Supporting documentation for In-kind contributions should be labeled as "In-
kind Contributions - Attachment C".
An in-kind contribution value is not allowed for property that is donated as an easement or lease.
However, lease and easement property may be used within a project.
The subtotal value of the project will need to include a percentage for TxDOT's estimated
administration expenses. The estimated amount included in the nomination form is set at 15 percent.
Because TxDOT has oversight of all TE projects, there will always be TxDOT administrative costs.
These costs vary upon: the type of project; whether project development will be performed by force
account, local administration, TxDOT, or a combination of these; the success of letting the projects; and
other contributing factors. Including -TxDOT's administrative cost in the budget assures that some funds
will be available to help cover the states' project administration cost directly related to the project. As the
administrative cost is included in the overall project's budget, TxDOT's costs are reimbursable at the
same percentage rate as the rest of the project's costs (up to the authorjzed federal funding amount).
However, when in-kind contributions provide up to the full minimum 20% local match, a minimal cash
advance from the nominator will still be required at the execution of the contract to cover TxDOT
administrative cost that are not covered by the federal share. TxDOT estimates that the Cost .will vary from
$1000 to $5,000 depending on the size of the project. Please consult with the local TxDOT District office
for the appropriate amount in their district.
Instructions 4 of 8
STEP-6 Nomination Form
Rev 10/26/2005
Local Cash Match (in line 8) equals cash due by the sponsor considering any eligible in-kind contribution
that is made to the project by others. Federal Funds (in line 9) is the maximum amount of federal funds
that will be reimbursable, if the project is selected. If additional value is determined for the in-kind
donations after selection and appraisals have been performed, there will be no change in the overall
federal funds available. The Federal funds and percentages are fixed at the TIC selection.
The standard match requirement for project nomination is a minimum 20% local to 80% federal split.
However, the amount of local match the sponsor is able to provide is an item taken into consideration by
the.TTC when evaluating project submissions for selection. If the sponsor elects to offer an increase in
the local match, please adjust the percentages of the local match on this page to reflect those changes,
accordingly.
X. PUBLIC INVOLVEMENT AND SUPPORT
Include documentary evidence of public interest, endorsement, support, and opportunities for public
participation in the development of the project nomination. Provide dates and descriptions of any public
meeting or event held in support of the project. Include or list letters of support. Include tear pages of
news articles, ads, minute orders, council minutes, memorandums, resolutions, etc. supporting the
project (please limit to no more than 10 pieces).
Public involvement is encouraged at the metropolitan and local levels to foster improved communications
and community compatibility. Overall community support and involvement is an important part of the
nomination process given consideration by the TIC.
Additionally, a resolution or other official document from all of the governing bodies of any public authority
with jurisdiction over the area in which the project will be implemented must be provided, including a letter
of support from the MPO's or COG's, if applicable. (See the Nominating Entity Chart in the guide, under
Nomination Process) You may also include letters of support from elected officials. Label each
attachment item as "Public Involvement and Support - Attachment on.
Nominating entity may provide their own ranking for projects when proposing more than one project.
Please rank one as the highest and include the total number of projects proposed, such as 1 of 10, 2 of
10, etc.
X\. PROPERTY OWNERSHIP AND ACQUISITION INFORMATION
Limited space is provided on the form (summarize totals on form). If additional space is required to
describe ownership, please use 'Attachment E'. Tell us if the project property is currently owned by the
sponsor and/or if additional property will need to be acquired to implement the project. Please provide the';
name of the current property owner even if the property is not changing hands or is owned by the
sponsor. Aiso, give us detailed information about the property. If it is to be acquired, how will it be
acquired, from whom, under what type of an agreement, etc. If there is any doubt that property
acquisition will be required, it is advisable to allow for the cost of the acquisition (at fair market value) in
the itemized budget. Check for further information about real property acquisition in this guide.
Documentation is needed from all property owners' stating their willingn~ss to sell or donate the property
to the nominating entity, the estimated fair marke~ value, and a description of the property: "In-kind
contributions cannot be allowed for property that is being donated as an easement or lease.
However, leased property and easements may be used within projects. Label each attachment item as
"Property Ownership and Acquisition Information - Attachment En.
Minil1lum leases or easements required for property use in nominations are 10 years. It is
expected that the amount of time included in the lease/easement should reflect the amount of expenditure
of public funds. For instance a sm911 parking lot estimated to cost 10 to 20 thousand dollars - would be
expected to provide a minimum 10 year lease. However, for a building rehabilitation project expected to
run one to two million dollars - it would be reasonable to expect a 30 year or more lease. (Please check
chart in guide under Real Property Acquisition.)
Instructions 5 of 8
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STEP-6 Nomination Form
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Upon selection, an appropriate legal agreement will need to be executed between the land owner and the
project sponsor. The agreement should detail the sponsors land rights, costs, and the extension of time
allotted. The local agreement between the landowner and sponsor must take place prior to any project
agreement executed between the sponsor and TxDOT to develop .
the TE project.
If the project proposes to cross state highways, railroads, or other public property not owned by the
sponsor, the sponsor will need permission from the property's conservators/owners in writing included
with the ROW information in the nomination package. Approval from railroads may require a lengthy
amount of time.
Property taken by the use of eminent domain by any party is not eligible for project use in any
TE project, unless the property was acquired prior to December of 1991 and in accordance with the
Uniform Act.
XII. ENVIRONMENTAL PROJECT IMPACTS
It is nbt necessary to submit complete environmental studies on the nominated properties when applying
to the program. If requested, further documentation may be required to check for eligibility determinations.
Any existing certificates, permits, letters of compliance or clearances, and summary of any surveys for
.. environmental studies that may have been performed, should be sufficient documentation for submission
of the nomination. However, it is recommended that you evaluate what types of impact your project may
have on the environment and consult with the District about future clearances and permits that may be
required, An impact in this instance would be considered a negative contributing factor. Label each
attachment item as "Environmental Impacts - Attachment P'.
XIII. CERTIFICATION OF FUNDING AND SUPPORT
This "document must be signed by an authorized representative of the governmental body nominating the
project. The support must be in the form of a resolution or governing council's minutes that have been
stamped or sealed by an authorized representative. The resolution or minutes must attest that the local
government supports funding the project as is shown in the project's projected budget (including the
percentage of match) and commits to the project's development, implementation, construction,
maintenance, management, and financing. The sponsor must also be willing to commit to 100%
financing of any costs over the authorized federal funds approved by the TIC. Label each attachment
item as "Certification of Funding and Support - Attachment G':
XIV. MPO and/or COG PROJECT SUPPORT (if applicable)
If the project is located within an MPO or COG area a letter supporting the project and recommending it
for funding, as well as any funding commitment it may contribute, must be provided by the MPO/COG for
the nomination.
Additionally, the MPO/COG may choose to rank the projects within their area. If projects are ranked,
please provide a copy of the projects ranking along with the MPO/COG's letter of support. Label each
attachment item as "MPO/COGSUPPORT- Attachment H".
XV. DETERMINATION OF ELIGIBILITY FOR THE NATIONAL REGISTER OF HISTORIC PLACES
(if applicable)
Projects submitted under categories of 3, 4, 6, 7 or 12 that include historic properties must first obtain a
determination from the State Historic Preservation Officer of the Texas Historical Commission that gives
the project property an eligible determination in the National Register of Historic Places. This eligibility
determination must accompany the final project nomination package when submitted to the local TxDOT
District Office. (If applying under a category where the intent is to perform historic preservation activities
orhistoric properties may be impacted by the project, clearance will be required by THe prior to plan
approval or any construction may begin.) Label the attachment item as "Determination of NRHP Eligibility
by SHPO - Attachment 1':
Instructions 6 of 8
STEP-6 Nomination Form
Rev 10/26/2005
XVI. MAINTENANCE AND OPERATIONS
This information is intended to help determine that enough funds will be available in the future to maintain
the facility once federal funds have been expended to establish or rehabilitate the facility. The overall
costs of maintenance and operation of the facility needs to be considered when developing the
nomination. Has a projection of the costs required to maintain the facility been done? Consider day to
day upkeep as well as long term maintenance. Also, is the project going to generate any
revenue? If so, how will these funds be used? Any operational income derived from the facility must be
used for costs necessary for the proper operation and maintenance of the facility. The facility must be
maintained for the purpose for which it was approved for funding by the TIC, for a minimum period of 10
years and open to the general public. It is expected that the amount of time projected for the facility's
public use should reflect the amount of expenditure of public funds. Please consult the program guide
under Real Property Acquisition for recommended time periods.
EARLY. REVIEW BY TxDOT DISTRICT
. Remember early review with the District is strongly recommended. Incomplete nominations will be
ineligible.
STEP APPLICATION WORK SHOPS .
Each District holds workshops to assist sponsors in familiarizing themselves with the STEP and
working on applications. If the closest workshop to you is not in the District where the project is
located, you may still attend. Please check with the District Enhancement Coordinator in your area to
find out more or check TxDOT's website for information at:
http://www.dot.state.tx.us/te
The nomination package must be signed by the TxDOTDistrict
Final submission due date:
Friday, April 28, 2006 at 5:00 p.m.
Instructions 7 of 8
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STEP-6 Nomination Form
Rev 10/26/2005
Sponsor's Checklist for Project Nomination
Statewide Transportation Enhancement Program 2006
Transportation Enhancement Tracking No. (assigned by District):
Project Name:
City/County: TxDOT District(s):
y N
;-Has the form been signed by an authorized representative of the sponsor's governmental body? . [J
_ Is the project's relationship to transportation identified and described? 0
Does the project description conform to the selected project category? . o [J
Has all of the form been completed? L- 0
Does the budget reflect all the items of work per the project description? L- D-
Is the math for the budget, funding amounts and percent of match correct? L- D
Are in-kind contributions identified and attachments provided? (if applicable) 00
Will property be acquired? . 00
Are property acquisition options identified? DO
Is a commitment from the Property owner(s) included with attachments? . o [J
Is proof of Public Involvement and Support identified, with attachments? 0
Is there a maintenance and operations plan? o [J
Have all environmental concerns that may be associated with the location been considered in the DO
nomination and discussed with the District?
Are all Maps, Site plans, Sketches, Photos, Etc. provided? 0
Is Certifica.tion of. Funding and Support provided, includil1g a resolution by the sponsor to fund the DO
project at the proposed percentage amount?
Is a letter of support from MPO/COG provided? (if applicable) DO
Is the project ranked by the MPO/COG? DO
Is documentation for Listing in National Register of Historic Places provided by SHPO? DO
(if applicable)
Is the project ranked by the Nominator? DO
Have all required attachments been included in the nomination packaQe? DO
If you correctly checked yes on all the above items you should be ready to submit your nomination package.
If you are not able to check yes for each of the above items, the issues should be resolved before proceeding
with your nomination package submission.
Please be reminded that all nomination packages arriving after 5:00 pm, on April 28, 2006, will be retumed
unopened to sender.
Instructions 8 of 8
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: Januarv 23. 2006
Budl!et
Requested By: nl'hrll Rrooks Fl'lI7.l'IIl'
Source of Funds:
Department:
.\dmiDilltrlltiQD
Account Number:
Report: X Resolution:
Ordinance:
Amount Budgeted:
Exhibits:
Amount Requested:
Exhibits:
Budgeted Item: YES NO
Exhibits
SUMMARY & RECOMMENDATION
Report on Foreign Trade Zone
As a follow-up to our Economic Development initiatives, we bring forward a request to
participate with developers by creating a Foreign Trade Zone in La Porte.
As previously briefed, this incentive allows for exemption of inventories for taxation purposes.
This would require a "no objection" letter from the City. The particular track is currently vacant,
so taxes would be received on the new buildings. City Council can decide to do 0% up to 100%.
Staff can develop a policy should City Council have interest to pursue.
The developer has agreed to attend the February 20, 2006 City Council Meeting to answer any
questions if desired.
Action Required bv Council:
Workshop Item only. Provide staff direction for future City Council action.
L
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Date