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Home My WebLink About2009-02-09 Regular Meeting, Public Hearing and Workshop Meeting of the La Porte City Council MINUTES OF A REGULAR MEETING AND WORKSHOP MEETING OF THE LA PORTE CITY COUNCIL February 9, 2009 1. Call to order The meeting was called to order by Mayor Porter at 6:00 p.m. Members of City Council Present: Mayor Porter, Mayor Pro-Tem Mike Clausen, Council members Tommy Moser, Mike Mosteit, John Black, Georgia Malone, Howard Ebowand Chuck Engelken Members of Council Absent: Louis Rigby Members of City Executive Staff and City Employees Present: City Manager Ron Bottoms, Assistant City Attorney Clark Askins, City Secretary Martha Gillett, Police Chief Kenith Adcox, Assistant City Manager John Joerns, Assistant Director of Public Works Don Pennell, Director of Planning Tim Tietjens, Director of Parks and Recreation Stephen Barr, Sergeant Matt Daeumer, Economic Development Coordinator Debbie Westbeld, Human Resources Manager Heather Weger, Emergency Management Coordinator Jeff Suggs, Assistant Police Chief Steve Deardorff, Police Officer Paul Whitechurch, Police Officer Jeff Tippit and a number of other employees Others Present: Adam Yanelli of Bayshore Sun, Dottie Kaminski, Nick Barrera, Colleen Hicks, Henry Newsome, Shelia Moore, Don Hill, Pat Clark, Andran Thurman, Courtney Gore, Troy Smith, Nick Barrera, Barry Beasley, Peyton Suggs, Phillip Hoot, Stephanie Moore and a number of other citizens. 2. Don Hill of InterChurch Council delivered the Invocation 3. Mayor Porter led the Pledge of Allegiance 4. Presentations/ Proclamations There were none presented 5. Consent Agenda A. Council to consider approving minutes of the Regular Meeting, Public Hearing and Workshop Meeting for La Porte City Council held on January 26, 2009 - M. Gillett B. Council to consider approval or other action awarding bid materials and installation of water feature and landscaping at the City of La Porte Pond to Park Project - T. Tietjens Minutes of Regular Meeting, and Workshop Meeting held on February 9, 2009 Page 2 C. Council to consider approval or other action of Exhibit A to existing contract with Waste Management for disposal of ground vegetation - S. Gillett D. Council to consider approval or other action regarding the purchase of in-car DVR systems using Kustom Signals through HGAC contract pricing and quotation - K. Adcox E. Council to consider approval or other action of grant award for funding three (3) lease vehicles - K. Adcox Councilmember Moser had questions on Item E. Motion was made bv Councilmember Clausen to approve the consent aqenda as presented. Councilmember Engelken seconded the motion. Motion carried. Ayes: Mosteit, Moser, Black, Clausen, Malone, Ebow, Engelken and Porter Nays: None Abstain: Mayor Porter abstained on item A. Absent: Rigby 6. Petitions, Remonstrance's, Communications, Citizens and Tax Payers wishing to address Council - (Limited to five minutes) Phillip Hoot - 927 Seabreeze, La Porte, Texas 77571 - Mr. Hoot informed Council he had some ethics concerns in the following areas: Town Square Plaza - no traffic study has been done which concerns him with the project. Concerned with elected and appointed officials who use their positions for getting things done within the city, said that they should be careful in this practice. 7. Mayor Porter closed Regular Meeting and opened Workshop Meeting at 6:10 p.m. A. City Secretary Martha Gillett discussed the paper documents to be included in the Council packets. Council directed staff to continue preparing and including items in Council packets as they are currently doing. B. Director of Planning Tim Tietjens submitted a report to City Council regarding implementation of the Drainage Study. Mr. Tietjens noted there are twelve projects. Seven (7) will be done in-house and five (5) will be outsourced. Council directed staff to continue working with Harris County Flood Control and to move forward with the plans for drainage within the city. Minutes of Regular Meeting, and Workshop Meeting held on February 9, 2009 Page 3 C. Director of Planning Tim Tietjens discussed the Public Improvement Criteria Manual (PICM). Council directed staff to move forward in revising the Public Criteria Improvement Manual (PICM) D. Police Chief Kenith Adcox discussed the new K-9 Program. Council directed staff to move forward regarding the establishment of the new K-9 program. E. City Manager Ron Bottoms discussed Employee Compensation. Council directed staff to move forward with his plans. F. City Manager Ron Bottoms discussed annual Physical Fitness Stipend for Employees. Council directed staff to move forward with his plans for an annual Physical Fitness Stipend for the employees. 8. Mayor Porter closed the Workshop Meeting and reconvened to Regular Meeting at 7:33 p.m. 9. Receive report from Fiscal Affairs Committee Chairman Mr. Engelken provided a report to City Council from the Fiscal Affairs Committee. 10. City Manager Ron Bottoms provided Administrative Reports for the following Records Management Day - February 16, 2009 Drainage and Flooding Committee Meeting - February 16, 2009 Harris County Mayor & Council's Association Dinner - February 19, 2009 - 6:30 p.m. - Hotel ZA ZA Commissioner Garcia's "Swing Thing" 2009 - February 23, 2009 - Timber Creek Golf Club City Council Meeting - February 23, 2009 Annual Casino Night - February 27,2009 - 6:30 p.m. - City of La Porte SPORT Gym 13. Council Comments: - Malone, Engelken, Mosteit, Moser and Mayor Minutes of Regular Meeting, and Workshop Meeting held on February 9, 2009 Page 4 A. Matters appearing on agenda B. Recognition of community members, city employees, and upcoming events C. Inquiry of staff requiring a statement of specific factual information for a recitation of existing policy 14. Executive Session . pursuant to provision of the open meetings law, chapter 551.071 through 551.076, 551-087, Texas government code (consultation with attorney, deliberation regarding real property, deliberation regarding prospective gift or donation, personnel matters, deliberation regarding security devices, or excluding a witness during examination of another witness in an investigation, deliberation regarding economic development negotiations) A. 551.072 (Deliberation regarding purchase, exchange, lease or value of real property) Meet with City Manager and City Attorney to discuss Block 1032 and 1149, Town of La Porte B. 551.072 (Deliberation regarding Real Property) Meet with City Manager and City Attorney to discuss Happy Harbor site C. 551.073 (Deliberation regarding a negotiated Contract for a prospective gift or donation to the City) Meet with City Manager and City Attorney to discuss The Port of Houston Council retired to Executive Session at 7:45 p.m. Council returned to the table at 8:21 p.m. with no action taken in Executive Session. Council reconvened the Regular Meeting at 8:22 p.m. 15. Considerations and possible action on items considered in executive session. Mayor Porter noted the items discussed and no action is needed. 16. There being no further business, the meeting was duly adjourned at 8:23 p.m. Respectfully submitted, 1l~(f.l4f/{MC City Secretary ~sed and aEPr~on this 23rd day of February 2009. U~~tl. ~ Mayor Alton E. Porter B REQUEST FOR CITY COUNCIL AGENDA ITEM Parks & Recreation Appropriation Agenda Date Requested: Februarv 9. 2009 Requested By: Stephen L. Barr\ Capitallmprovcmcnt Fund Dcpartme nl: Acc't 'umber: o 15-()892-876-1 ] 00 Report: ~ResolutlOn: _Ordinance:_ Amount Budgeted: $70.000 Exhibits: b'aluation Matrix Amount Requcsted: $69.175 Exhibits: Proposer List Bud 'eted Item: 'r'ES :\ '\0 Exhibits: Rendering of Project SUMMARY & RECOMMENDATION The Pond to Park project on Driftwood St. is nearing completJon. The last component of Phase III development is the installation of a water feature and landscaping around the pond located on the northeast corner of the park property. Request for Proposal # 0950 I was sent to ten landscaping tinns Il1 the area. The CJty of La Porte received two responses. both of \vhich were excellent proposals. The proposals wcrc cvaluated based on several criteria as described in the proposal documents. After review and evaluation of the proposals. Lynn's Landscaping, Inc. was chosen as the proposal best meeting the critena. Funding lor the project is available and the project is \vlthin budget. The East Faim10nt Park Homeowner's Association Board has approved the proposal. Staffreeommends acceptance of the ovcrall best proposal from Lynn's Landscaping, Inc. for materials and Il1stallation of a water feature and landscaping at the City of La Porte Pond to Park project according to the proposal provided. Acti n Re uired bv Council: Consider award of proposal to Lynn's Landscaping, Inc. in the amount of S69.l7.U:O t()r matenals stallation of a water feature and landscaping at the City of La Porte Pond to Park project according to the al rovided. . Council A enda Ron Bottoms. City Manager J.. / tf /1/1 Date PROPOSER LIST CITY OF lA PORTE RFP #09501 POND TO PARK WA TER FEA TURE AND LANDSCAPING lYNN'S lANDSCAPING, INC. 2060 PECAN ORCHARD ROAD LEAGUE CITY, TX 77573 PHONE: 281.332.4651 FAX: 281.332.7873 CONTACT: TONY L'ABBATE Email: tonv~lvnnslandscapinq.com ARTURO'S POOL PLASTERING, INC. 1903 SOUTH HOUSTON ROAD PASADENA, TX 77502 PHONE: 713.473.2058 FAX: 713.473.2042 CONTACT: NELLIE SALAZAR Email: arturospoolplaster~sbcqlobal.net TEXAS STONE CONSTRUCTION 11903 HELLENE COURT PINEHURST, TX 77362 PHONE: 281.734.5368 CONTACT: KEITH RI DLEY Email: txstone@comcast.net R&K COMMERCIAL AQUATIC SERVICES 3910 FAIRMONT PARKWAY #373 PASADENA, TX 77504 PHONE: 281.487.8011 FAX: 281.487.1793 CONTACT: GREG CLEARY Email: qreqrkservices@comcast.com MOSS lANDSCAPING 939 W. 26TH STREET HOUSTON, TX 77008 PHONE: 713-861-5511 FAX: 713-861-5522 CONTACT: GARY MOSS Email: qarv~mosslandscapinq.com Website: www.mosslandscapinq.com lANDSCAPE CONCEPTS 1125 FM 359 RICHMOND, TX 77406 PHONE: 281.344.0781 FAX: 281.344.0600 CONTACT: GARY STOVALL EMAIL: qarv~lctexas.com MAAS NURSERY 5511 TODVILLE ROAD SEABROOK, TEXAS 77586 PHONE: 281.474.2488 FAX: 281.474.4708 CONTACT: JEFF MAAS Email: maasiim@comcast.net Website: http://www.maasnurserV.com SOUTHWEST PROPERTY LANDSCAPING 5720B CLAREWOOD HOUSTON, TX 77081 PHONE: 713.661.8887 FAX: 713.661.744 CONTACT: JIM CURTICE EMAIL: information@swplandscapinq.com GUlFCOAST GARDENS 3904 PERU CIRCLE PASADENA, TEXAS 77504 PHONE: 713.947.0321 FAX: 713.947.6241 CONTACT: Email: capt.bass@earthlink.net ALL SEASONS NURSERY & LANDSCAPING 4901 VISTA PASADENA, TX 77505 PHONE: 281.487.8733 FAX: 281.487.7956 CONTACT: MARSHALL ODEM EMAIL: asnpl~verizon.net .~ 1- \ ?;I ~. ~ ~- . . \ ~1 ~ 13~~_~ l ; -J;:. ! ,~ .' ~ "'t l.' yo J" · I . ~~! 1 ~ ~".I '"1 t1( I -.t ,/ ~~~ ~ .. - r~ ' 1 ~ . ". 4.~~,,~ . : ~~"'t' '= ~ ., I~::.;v 1 --' : ~..i~ l i ~L 57 .-:s:. ..J ~ "'tii :' 1 ~ rj ~~ I~ '3 .,; I-fj ~ ~ . .. J 14, ,I. . ~ .! \,.'" O"C li ~-~ ~i; . - i "''3'- ~ '1" ~\..t-\l -po) .~ oS -' .;. 't ~l~~ l_'l~ ~ -~ ~ 14 l\lCj~ 1ff l1 =$ ! I .. . ""ii ~ ... ~ ( RFP # 09501 - POND TO PARK WA TER FEA TURE AND LANDSCAPING E E E E E E v v v v v v a a a a a a I I I I I I LYNN'S u u u TEXAS STONE u u u CriterIa Percent LANDSCAPING a a a CONSTRUCTION a a a t t t t t t 0 0 0 0 0 0 r r r r r r A B C A B C -..'- .- -..... ..- - ..- ...-,"- Quality of water feature events (i,e. waterfall steps, spray components(s), pumpIng systems, etc.) 20% 2.70 4.0 5.0 4,5 2.40 3,0 5.0 4,0 _....- _.-.-~ - - --.-- - _. Quantity and quality of stone structure, design features 15% 1.80 3,0 5.0 4.0 1.73 3.0 4.0 4.5 -...'" _....n._._ -..... ......- .- -- -.-. .- Quality of proposed landscaping stone and other landscape features 10% 1.25 3.0 5.0 4.5 1.00 3.0 3.0 4.0 -. .. "-- - .. -........- -.- -.... -- - ...00 .- -. Visual appeal of proposed project as illustrated through drawings, renderings, etc. 20% 2.70 4.0 5.0 4.5 2.30 3.0 4.0 4.5 "-.'" ..- -- - -..- - Quailficatlons/experience 111 successfully - - .-- --...... Implementing water feature and landscape projects similar to those described in this RFP 20% 2.70 4,0 5.0 4.5 2.40 3.0 5,0 4.0 -." - ..-- ..- - -,-"'- --.... ..__n......_.._ -.. .-- -.... ."-- -- ...- - .-- - Completion of similar past projects on- lime and within budget 10% 1.15 2.0 5.0 4.5 1,10 2.0 5.0 4.0 _....n --- .-- - -'" "--.--""'- --. "-- -.. ....- -. 00... - -. Price - (not to exceed $70,000) 5% 0.70 5.0 5.0 4.0 0.73 5,0 5.0 4.5 -...,-...... ...._n. ..- -.---,""-- .- n....'.... - -...--..... ""_n. -- -- -... .- -- .n_ ..- _..,----_.". ...----'."- -....---.. -- -- _..n -.,-'-'- .-.,."""- _.~--..._- - _.. --... ..- .--- --" Final Scores 100% 13.00 11.65 CITY OF LA PORTE REQUEST FOR PROPOSAL RFP #09501 POND TO PARK WA TER FEA TURE AND LANDSCAPING Request for Proposal to: Furnish, Deliver & Install Complete Self-Contained Water Feature System In or Adjacent to Existing Pond, and Landscaping Around the Pond, for the City of La Porte (Pond to Park Project), 3801 Driftwood, La Porte, TX 77571. Project GEN876 Date Due: Monday. January 19. 2009 DUE 2:00 P.M. C.S. T. Proposals received later than the date and time above will not be considered. Page I of 30 CITY OF LA PORTE The prices submitted and incorporated into this RFP by the proposer, shall include all labor, materials, equipment, removal, overhead, profit, freight, insurance, etc., to cover the finished work specified in this proposal. All items proposed and installed under this procurement must be new and unused and in undamaged condition. The City of La Porte is tax exempt and no taxes shall be included in the pricing of this bid. Proposer understands that the Owner reserves the right to reject any or all offers and to waive any informalities in the proposal. The proposer agrees that this proposal shall be good and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving proposals. The undersigned affirms they are duly authorized to represent this firm, that this proposal has not been prepared in collusion with any other firm, and that the contents contained herein have not been communicated to any other firm prior to the official opening. Respectfully submitted: l,..i~\J's ~~~ l~. Business --- 20~ -re:M D~ ~ Address ~t;: ~~ 1'"1' 11513 City, State, Zip Co e E-mail 'lAj' COW) ~l-!:>52-- AG,'SI Office Phone ~\- 3')2..- fi,~ ( Fax Number Page 4 of 30 CITY OF LA PORTE CERTIFICATION BY BIDDER City of La Porte Ordinance #98-2217 prohibits any expenditure for goods or services by the City of La Porte from any person, firm, or corporation owing any delinquent indebtedness to the City. The undersigned proposer further certifies that it is in compliance with the requirements of said ordinance. A copy of the ordinance may be obtained by contacting the City of La Porte Purchasing Division at 281-470-5126. If undersigned proposer is not in compliance with Ordinance 98-2217, it hereby assigns to the City of La Porte, the amount of its delinquent indebtedness to the City of La Porte, to be deducted by the City of La Porte from the amounts due the undersigned. Failure to remit this certification with the proposal, or non-compliance with said ordinance shall be just cause for rejection or disqualification of proposal. t- The undersigned hereby certifies that it is in compliance with Ordinance 98-2217. or The undersigned assigns to the City of La Porte, the amount of its delinquent indebtedness, to be deducted by the City of La Porte from the amounts due the undersigned. (Initial one of the above) Business Name: ~'S ~~CAtf)l) I~)l.. 1A)&,O f~ ~~-tAAJ) fOAl) ~(3U~ GrN'. 'ftc 11~73 / r;, t>,J Address: Printed Name: Authorized Signature: -- Page 5 of 30 CITY OF LA PORTE INDEMNITY HOLD HARMLESS AGREEMENT To the fullest extent permitted by law, Contractor, its successors, assigns and guarantors, shall pay, defend, indemnify and hold harmless the City of La Porte, its agents, representatives, officers, directors, officials and employees from and against all allegations, demands, proceedings, suits, actions, claims, including claims of patent or copyright infringement, damages, losses, expenses, including but not limited to, attorney's fees, court costs, and the cost of appellate. proceedings, and all claim adjusting and handling expenses, related to, arising from or out of or resulting from any actions, acts, errors, mistakes or omissions caused in whole or part by Contractor relating to work, services and/or products provided in the performance of this Contract, including but not limited to, any Subcontractor or anyone directly or indirectly employed by or working as an independent contractor for Contractor or said Subcontractors or anyone for whose acts any of them may be liable and any injury or damages claimed by any of Contractor's and Subcontractor's employees or independent contractors. The Contractor expressly understands and agrees that any insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City of La Porte, its Council members, officers, agents and employees and herein provided. J-itJl\" L~SLAPf~ l.tJ~. Contractor Dale I Jul 'Ul:fJ ~ ~()rJ Printed Name Page 10 of30 fJ~~~01eo\ PROPOSERS NOTE!! Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your proposal with all appropriate supplements and/or samples. Please return proposal in an appropriately sized envelope or box. PACKAGE MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MARKED "SEALED PROPOSAL". RETURN PROPOSAL TO: CITY OF LA PORTE PURCHASING OFFICE 2963 N. 23rd Street LA PORTE, TEXAS 77571 Item Description 1. Furnish, Deliver & Install Complete Self-Contained Water Feature System In or Adjacent to Existing Pond and Landscaping Around the North and West Bank Sections of the Pond at the City of La Porte's Pond to Park Project located at 3801 Driftwood, La Porte, TX., containing all of the components of the project and meeting the minimum quantities and minimum standards of the project as laid out in the Scope of Work herein, and according to the specifications, building codes, ordinances, and laws of the City of La Porte and the State of Texas. An itemized breakdown and other documents showing specific items with proposed equipment to be provided and installed, drawings showing substitutions to the proposed conceptual plan (if any), changes in quantity or quality (if any) of items to be furnished. All supporting documents as requested herein, must be signed, dated, and attached to this document,. and shall become a part of the ensuing contract. The total Drice is not to exceed $70.000.00. If the total price exceeds $70,000.00, City of La Porte reserves the right to reject the proposal. Total Amount of Proposal printed in ink or typed in this box, to be fully in,clusive based on information contained in this RFP. No additional charges will be considered. Signature: Total Amount of Proposal $ Company Name: _1.- '1' tJlJ'~ ~ ~~IN(') \ UL. Company Address: W(,t:> l' erAA) Dl2-LH~ f<-~p City, State, Zip Code: J.-~~~ C,1f\1) {)( 11 5:7 '3 Taxpayer Identification Number (T.I.N.): 7? D2-f D 4- g~ Fax No.Ui'I- 3~- 7 e7"3. e-mail:; ~b €ll ~~1\1 \"".\.s ~~ . (0)1 ,80 Date: ~ \\\~\O~ Page 11 of30 MINIMUM STANDARD REQUIRED ITEMS TO BE FURNISHED AND INSTALLED AS A PART OF THIS REQUEST FOR PROPOSAL: 1. One (1) pump housing and fountain stem, minimum. 2. One (1) stone foundation with upper pool, minimum. 3. Plant material of sufficient quantity and suitability that, when mature, the approximately 3,600 sq. ft. on the north and west banks of the existing pond will be "no mow" zones. If the polishing stream is incorporated into the proposal, the landscaping in that area should also be, when mature, a "no mow" zone. 4. If the polishing stream option is exercised (see Conceptual Drawing), then an installed spray apparatus such as an Otterbine sprayer, will be required for the pond itself for purposes of aeration. 5. Electrical wiring and conduit, connections, meter, complete, to operate waterfall pump, fountain aerator (if proposed) according to the City of La Porte electrical code and permitting. 6. Provision for cleanup of construction debris, concrete forms, etc. 7. Minimum sizes for plant materials for this contract: Groundcover - Wedelia (Wedelia texana) or approved equal, 4" pot. Trees - Bald Cypress (Taxodium distichum) or approved equal, 2" caliper, 15 gallon container. 8. Minimum quantity of trees to be provided for this project; 30 ea., with fill-in of groundcover materials sufficient to meet requirement #3 above. 9. Maximum acceptable completion time for this project is one hundred twenty (90) days from Notice to Proceed. Page 21 of30 REFERENCES Complete the following and include in the proposal as required. List names, contact persons and telephone numbers of major accounts handled by proposer, specifically other governmental entities and counties, and the value of the project. Account Name Contact Name Telephone Value 1. .~\A.\.4l.}L- ~ ~ ~6N~(__ ~~ c. (... l ~ 1). , r:pe>~1~Ut Ie' C 11'( Dr Lt:At:ti!f t.Jri ~~ ~Ptf 6AoJ. {o.~ (.~~S~~ASS~) -3~ t//~~ I . 1~7 . g t ~16 Jb.... t . vS .o~~ /:.... 28\- 34-lJdS-1 ~ 2-8\-:$3e~~ ~ ':tot{ --110 .. 53"1 4>l~ K.. . 2. 3. 4. 5. Page 22 of 30 Page 1 of 3 RFP - QUESTIONNAIRE Complete the following and include in the proposal as required: A. Proposer 1. Name: ~~t-JtJ'~ ~bStAPnJG.. 1rJe.... , 2. Local Address: tbC,o 1>E/..A~ D~H~t> ~ ~ C-t1Y) 1l:xA4) 11~13 3. Home office address (if other than above): 4. Phone No: 2..81 - 33'2..- 4t. S') Fax No: ~... 3~L.- 1573 i 61<S , 9. Is proposer also the manufacturer's service representative? 'A 0 10. If no, does manufacturer have a local service representative? y~s a. Name: C- ~~ ~M.lLt! -- fA \A- \~ IN t\OT1~ \ b. Address:1534- l1~ ~ ~~ H\.H'\el€) T~.11734G, c. Phone No: WI -114-~ ~$"b Fax No.:~4- 11. Has proposer ever defaulted on a similar project as required by this RFP? No If so, please explain: Page 23 of 30 Questionnaire Page 2 of 3 12. If offer includes any sub-contracting effort, please complete: a. Subcontractor #1: Name: ~'P1> Dl1J~ Address: 445'0 ~\J~ f~ Dt:?-tve;-.~)E ccN 11~73 , Phone No.: -1J~ - 2..40 - Sk1'~ Contact: ~ Effort Required: 'E..t-eL 'l~\ c...lA-J b. SubcontractQr #2: Name: Address: Phone No.: Contact: Effort Required: c. Subcontractor #3: Name: Address: Phone No.: Contact: Effort Required: d. Subcontractor #4: Name: Address: Phone No.: Contact: Effort Required: Page 24 of 30 Questionnaire Page 3 of 3 B. Manufacturer (if other than proposer): 1. Name: A~ ~A-f..{A51'ErL. P-fEQJlV) ro.JrJfAlJ E!MF 2. Address: - 3. Home office address (if other than above): 4. Phone No: Fax No: - 5. Years experience i~ water feature (fountain, waterfall) & landscape installation: -=:- Page 25 of 30 Conceptual Drawings of Project ~~ -rAta -r lWO - j)~ 'lib- 1L'ee- Page 26 of 30 Lynn's Landscaping, Inc. PROPOSAL 2060 Pecan Orchard Rd League City, TL 77573 (281)332-4651 (281)332-7873 Fax TO : Stephen Barr, City of La Porte E-ft{m~ Driftwood Park tonv@lvnnslandscapinq.com La Porte, TX 77571 Interne/Address: 281-470-5136 w 281-470-1361 f www.lvnnslandscapina.com barrs@laportetx.qov DATE: 1/19/2009 SIZE OTY. DESCRIPTION PRICE EACH TOTAL PRICE Water Feature 1 Waterfall by parking area: Mortared, large $9,500.00 $9,500.00 Moss Rock Boulders, Large outfall $0.00 Liner and Labor $0.00 Lin Ft 180 Stream with Liner and Moss Rocks $85.00 $15,300.00 I Wetland Intake wI Submersible Pump $1,995.00 $1,995.00 1 Pond Spray, center of Pond, Geyser Style $12,500.00 $12,500.00 I Electrical Allowance $5,500.00 $5,500.00 Plantin2 $0.00 4" 3600 Wedelia $1.70 $6,120.00 15 Gal 33 Bald Cypress $195.00 $6,435.00 Lin Ft 550 Steel Edge $3.00 $1,650.00 CuYd 35 Soil Mix $49.00 $1,715.00 CuYd 18 Mulch-Labor Only-City to supply Mulch $25.00 $450.00 3 Gal 16 Little John Bottlebrush $30.00 $480.00 3 Gal 186 AfricanlLouisiaoa Iris $20.00 $3,720.00 45 Gal 3 Savannah Holly $375.00 $1,125.00 3 Gal 8 Split -leaf Philodendron $20.00 $160.00 3 Gal 17 DwfBird of Paradise $30.00 $510.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Bonds & Mobilization $2014.80 $2.014.80 Salesperson: Tony L'Abbate Subtotal $69,174.80 All work to be performed in a workmanlike manner Tax Exempt $0.00 following standard practices. Please see Warranty for detrils. Grand Total $69.174.80 w. will not be held liable for line damages. ~ ~ Customer Acceptance of Proposal, Payment Schedule and Warranty: Date: Lynn's Landscaping, Inc. 2060 Pecan Orchard Rd. League City, Texas 281-332-4651 www.lynnslandscaping.com Fax: 281-332-7873 To Whom It May Concern: Lynn's Landscaping is a family owned & operated Landscape Construction Company located in League City, Texas since 1951. Our reputation for high quality work & fair prices has enabled us to grow from a small lawn maintenance firm into a busy design! build company with landscaping installations totaling over $3 M annually since 1999. We have managed this growth with careful planning, efficient management, and a dedicated staff of core employees that maintain the high standards of service our customers have come to expect. We also have a commitment to civic service that is unmatched by our competitors and should inspire confidence in our ability to provide our municipal clients with a timely, high quality product. In instances where subcontractors are required, we prefer to hire local residents whenever possible and this is apparent in our subcontractor list. Our employee's credentials are as follows: Greg Gripon- Horticulturist, TSTI 1986 Anthony L' Abbate- Bachelor of Landscape Architecture, Univ. of Florida, 1981 Texas Certified Landscape Professional, #506 Jay Hairston- Licensed Irrigator #LI6256, Certified Backflow Tester # BP 5232, Certified Landscape Auditor, BA Stephen F. Austin State University 1982. Erick Powers- Aquatic Design & Construction, 11 years experience Brian Giles- Commercial Sales and landscape designer, Licensed Irrigator, 22 years industry experience Our designers have experience in the design & installation of planting, paving, structures, pools & retaining walls and are capable of developing designs & drawings featuring proper accepted practices of construction & materials. All local, State, and Federal codes & requirements are investigated and accommodated including all ADA specifications. Our financial health and competitive bidding practices have enabled us to secure numerous commercial, municipal & governmental contracts. Our specialization since 2005 in Water Garden Design & Construction makes this company especially suited for the project at hand. A complete description of the project can be found on the accompanying Design Drawing. Thank you for your consideration. '~ GregG' , Own~ (1-- / Lynn's Landscaping, Inc. Lynn's Landscaping, Inc. 2060 Pecan Orchard Rd. League City, Texas 281-332-4651 www.b'nnslandscaping.com Fax: 281-332-7873 Executive Summart:, This proje~t will entail the location of a large, three-ton (minimum) waterfall as shown on the Landscape Plan, and a polishing stream constructed as listed in the Itemized Proposal. Stream will be constructed with several tons of native Moss Rock and the stream bed lined with River Gravel. In addition, several large boulders will be placed along the stream bed and Moss Rock stepping boulders will be placed across the stream at one point. All plants used in the lower areas will be subject to inundation and are chosen to survive such conditions. All goods and services to be furnished by Lynn's Landscaping, Inc., with the exception of electrical service which is to be supplied by a licensed Electrician. Our standard Warranty of One Year applies to all plant material, but all pumps will have a Two-Year parts-only warranty and Irrigation parts will have a Three-Year parts-only Warranty. Thank you for your consideration. Gre ripon, Owner Lynn's Landscaping, Inc. .-_'._~;l_:;. 1 ~r'<> F~ t-IJ. : 281557364e ,..,,!It'j,;~:.v-. "'''''').'r~<''f F'RCt1 : PlGf I HS Ma':f. _02 ?008 11:01FttP1 ACORD", CERnFICATE OF UABILrrY INSURANCE oSlb2i208s .. MAIM ~ ONLy AND \OUN'IRI NO RIGHtS UPON 1ItI csmACAft . ttQl..I)a ". C!R1'IFICA1! DQEllIIOT ~ !XTEND OR ALT!R THI COVIRAGE ~ IV nil POUCI!S BeLOW. 0UCtIt UGH INSURANCE AGENCY 21 E MAIR STREET . sAGUE CITY, TEXAS 77573 81 557 3646 ,Reo LYNN'S WDSCAPING INC-~.-- =~:=ctco-. ~-!-...~. ,,;;;;; 8: tfuex INSURAKC :If~Dvn':E""tnr-"-' -_.~...- ~._.._~..._,- .------.. INIUMR D: ._"".---_....~.-_..._. E: ......-"~ 2060 PECAN ORCHARD LEAGUE CITY, TX 77573 l'/ERAOES HE POLICIE8 Of IN8UMNCE LISTED 8S..OW tfAVE BEEN I8SUEO TO THE INSURED ~ N1IJtIE FOR THE pOUCY PEAlOO INDICATED. N01WIntSTANDItIG ,NY REQUIItIIENT TERM OR CONDI1lON OF Nt( CON't'MCT OR OtHER DOCUaENT \Mlli RESPECT TO wHICH 1* CERTIFICATE flAY ee I88UED OR .lAY PERT~ ~ AFFORDED BY TIE POI..ICIS DESCRIBED HEREIN 18 S\BIECT TO ALL THE TeRMS. exa.usocs NCJ CONDI11ONS Of' SUCH 'OLICIIS. ~LMTS8HO'NNMAV~ve~8YPAlOCLANS. ,. .. ------.-. -- I'OLICY __ 03 22 08 03 22 09 ~~ x COf1--:w. G5NIiRAL LIAIIUTY .~ Ct.AIII~ (!] OCCUR PAC6611002 lOC ~1Q&HUllMIT . 500,000 BODLYltWRY ,..,.... * ;x HllEDAUT08 ~i\UI'OS 06935 29 77 12 20 07 12 20 08 ~......-...,._..",._---.... ---..-. 80DIL yllWftV 1"-"""" I --,-~_.,_. -''''-' PROPI!'In'r lWMGE ~Hlf II) ~~~ $ MG '".~-." ,~_..... . '-...-.. 1_... . I ........--...., , OTHERTtWt AlITOONl. y; ~~ 1II1eln _.au UUIJlY .'] OCCUR 0 ClMlSMAOE EACH_~ .~t!- DellUC1'l8I.& ftETENllCIN * WOIUlIMIXI. 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ITS AGIIf\'S Oft ~A AU1'MOIIZm OACORDCORPORATlON 1888 CORD25(2001108) A "'~ REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested 2/9/2009 Appropriation ~\ Source of Funds: Requested By Ron Rottom,,1M Gillett Department: CM/CSO Account Number: Report X Resolution: Ordinance: Amount Budgeted: Exhibits: No Back UP Amount Requested: Exhibits: Rxhihits: Budgeted Item: YES NO SUMMARY & RECOMMENDATION With the implementation of the paperless agenda, we would like to discuss the back up documents for Council Agenda packets. The paperless process will require us to streamline unnecessary back-up that is voluminous. We would like to discuss the process and determine which documents Council will want to continue receiving and what documents can be streamlined or on file in the City Secretary's Office. Action Required bv Council: Provide staff with direction on back up for City Council packets. Ron Bottoms, City Manager J. /tfACJ Dati B REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Appropriation Requested By: S. Gillett Source of Funds: GEN 957 Department: Public Works Account Number: 015-9892-957-1100 Report: X Resolution: Ordinance: Amount Budgeted: 1,000,000 Exl1ibits: Engineel'ing Pmposal Amount Requested: 47,800 Exhibits: Budgeted Item: Yes Exhibits SUMMARY & RECOMMENDATION City Council, at the January 26, 2009 meeting, authorized the City Manager to proceed with twelve (12) projects identified by the recently completed Drainage Master Plan. Two of the Projects, Brookglen (#2) and Fairmont East (#8) are of sufficient complexity to require outside engineering services. Additionally, other factors affecting drainage in these areas warrant additional detailed study. Klotz and Associates was requested to provide a proposal to perform the following: . Identify and design sheet flow relief swales and, if needed, increases in outfall pipe sizes and inlets. . Provide necessary surveying and produce plans and specifications for bidding. . Additional services to include a storm sewer analysis on the existing storm sewer system for Fairmont Park East and develop three (3) alternatives. . Additional services to include investigation of the Brookglen Subdivision to judge the impacts ofreconfiguring the confluence ofB112-02 and BI12-00 to reduce backwater buildup in B 112-02. Additionally, staff has request Klotz and Associates to provide a proposal to design improvements in Fairmont Park West (#3) and Creekmont (#7) to provide a reliefpipe(s) for areas identified in the Master Plan. Staff will return to Council with this proposal for a . ation, when received. J/i9 k lot z 4~_ ass 0 cia t e 5 1160 Dairy Ashford, Suite 500 Houston, Texas 77079 T 281.589.7257 F 281.589.7309 h ousto n. offlce@l:lotz.com January 30, 2009 Mr. Ron Bottoms City Manager City of La Porte 604 West Fainnont Parkway La Porte, Texas 77571 Re: Scope of Work and Budget for Constructing Sheet Flow Relief Structures in Brookglen & Fainnont Park East Subdivisions Klotz Associates Proje(:t No. 0127.009.000 Dear Mr. Bottoms: As requested, submitted herein is the proposal for professional engineering services for design and preparation of bid ready documents for the construction of sheet flow relief swales and storm sewer outfall improvements for Fairmont Park East and Brookglen Subdivisions. These services will be perfonned under the proposed attached General Services Agreement (we will send our one page agreement for these services to you when the scope is agreed upon). UNDERSTANDING OF THE PROJECT Brookglen drainage and sheet flow drain naturally toward HCFCD Unit B 112-00-00 from the east and west, and toward. Unit B 112-02-00 from the north and south. Sheet flow collects in the low lying areas that cause flooding to occur for events more frequent than the 1 DO-year storm even. Floodwater from these areas cannot escape, resulting in repetitive losses for home owners who are not in the 1 OO~year flood plain. Excess runoff is stored in the streets and cannot flow out until the storm sewers empty. To solve this problem, sheet flow relief swales are proposed in the lower areas, and for higher elevations increasing storm sewer pipe sizes and adding inlets are proposed to be constructed between HCFCD Unit B112-00-00 and Bandridge Road, between HCFCD Unit B112-02-00 and roadways Bandridge Road and Gladwyne Lane. Fairmont Park East experiences a similar drainage problem. During the preliminary engineering phase, a brief stonn sewer capacity analysis will be performed to detennine the level of protection the existing system provides. Proposed improvements for these areas may require a combination of sheet flow relief swales with increases in pipe size and inlets. Fairmant Park East drains toward HCFCD Unit's B106-00-00 and Unit B106-02-00 from the north and the south. Klotz Associates will develop an economic solution and identify locations which can be constructed by City personnel quickly, if the City chose this option over the bid process. Klotz k lot z t~~ ass 0 cia t e 5 Mr. Ron Bottoms January 30, 2009 Page 2 of6 Associates meet with City staff to present our findings and prepare. a construction cost estimate, list of bid items and specifications used and layouts for approval of the drainage and relief swale alignments chose. Design plans and specifications are part of this scope of work. Listed herein is the proposed scope of basic services for Brookglen and Fairmont Park East drainage and sheet flow relief swales. As part ofthis agreement, Klotz Associates will perform additional services for the City. The purpose ofthe additional services is to perform a stonn sewer system analysis on the existing storm sewer for Fairmont Park East Subdivision. Three (3) storm sewer systems will be analyzed; the system draining to main trunk line along Fleetwood Drive, the system draining to main trunk line along Driftwood Drive and the system draining to the outfall at Cottonwood Drive and Pecan Drive. Common methods acceptable to HCFCD and the City will be used to investigate the conveyance capacity of the existing system for stonn events up to and including the 1 O-year and 100pyear storm events. Klotz Associates will detennine the inlet and pipe capacities based on tailwater effects in HCFCD receiving streams for each storm event and develop three (3) alternatives intended to decrease the frequency oflocalized street flooding within depressed roadway sections. As part of the additional services Klotz Associates will investigate the impacts of reconfiguring the confluence ofHCFCD Units B112-0200 and B112-00-00 to reduce backwater buildup effects occurring in B112-02-00 upstream of the confluence. The results of this effort will account for the location and sizes of proposed sheet flow relief systems from the Basic Services listed herein. A letter report will be prepared recoounending alternatives to reduce the level of ponding in the roadways at the lowest cost possible. SCOPE OF BASIC SERVICES A. Project Planning and Initiation 1. Identify drainage easements and survey locations from plans provided by City Staff. '2. Contact utility companies for locations of subsurface facilities. 3. Meet with City and County staff to coordinate design review activities. B. Preliminary Engineering 4. Field Investigation - Perform one site visit to identify subsurface utilities and topography for locating exact locations of relief swales and identify survey locations prior to survey. k lot z 4~. ass 0 cia t e s Mr. Ron Bottoms January 30, 2009 Page 3 of6 5. Coordinate with the surveyor to identify exact locations for proposed improvements. A TBM shall be placed at these locations and a survey control map will be developed. 6. Calculate drainage area collecting in the low areas determined in planning. 7. Identify low points, locations of existing drainage easements, existing utility easements, all within the drainage and overflow path layout to determine best constructible location and capacities. Determine if a sheet flow relief swale, upsize storm pipe or combination will be needed. 8. Identify less complicated locations for the City to reserve the right to construct those areas using City personnel and identify them as not part of the bid package. 9. Identify specifications and bid items to be used. 10. Present findings to the City. C. Final Design 11. Prepare full sized drawings at a scale of 1" = 20 feet. 12. Prepare standardized typical detail sheets base on pipe sizes, general dimensions, typical section, estimated capacity, thoughts on outfall structure, develop construction estimates after meeting with City and County staff to determine flood control design criteria and standards to be used (project Initiation - item 4). The conceptual overflow path layout will include generalized plan views, cross sections, dimensions using variables and a table of measurements and elevations, inlet capacities and information on outfall structures. 13. List of sheets will include: a. Cover sheet, index and general notes sheet (1) b. Survey control and project layout (1) c. Typical sections with drainage data (1) d. Standard detail sheet, showing swale and pipe options using variables with a table listing elevations, lengths, slopes and other design constraints (2) e. Typical construction phase with SWQ (1) f. Standard Harris County detail sheets (3) 14. Submit 30% complete drawings for a meeting to discuss the status and design direction with City staff. 15. Coordinate with City and County Staff on design standards and requirements, including storm water quality. Draft project manual with standards used, specifications, bid tabs and permit requirements for bidding. 16. Finalize construction cost estimate. k lot z C~. ass 0 cia t e s Mr. Ron Bottoms January 30, 2009 Page 4 of6 17. Mylar drawings and final Project Manual are to be signed and sealed, and shall be submitted for signatures from applicable agencies for acceptance and pelmit approval. D. Deliverab1es 18. Mylars listed above. 19. Electronic copies of intermediate and final documents, contracts, scopes, and other work products on Compact Disks (CDs). 20. Submit text files in Microsoft Word 2003 or later version. 21. Submit drawing files and exhibits in AutoCAD R 2004 or later. 22. Submit a duplicate of text and drawing files in PDF fonnat. 23. Project Manual with bidding requirements, contract forms, contract conditions and specifications, and a final cost estimate of construction cost. SCOPE OF ADDITIONAL SERVICES A. Storm Sewer Analvsis 24. Collect previous data on for inlet size, location and contributing drainage area, pipe sizes, flow line elevations from previous study and record drawings provided by the City. 25. Develop a storm sewer model three (3) storm sewer systems and determine maximum inlet and pipe capacities for both free outfall and variable tailwater conditions to identify problems. 26. Investigate alternatives which provide reductions in ponding water surface elevations in the depressed roadway sections based on response of the storm sewer model. 27. 'Meet with City staff to discuss fIndings. B. Channel C011f1uence Analysis 28. Detennine head losses for confluence of B 112-00-00 with B 112-02-00 by empirical methods and develop elevation verses velocity (energy) losses based on angle of transition. C. Letter Report 29. Prepare letter report with conclusions and recommendations for Add. Service items "A" and "B". k lot z 4~. ass 0 cia t e s Mr. Ron Bottoms January 30, 2009 Page 5 of6 TERMS We propose to perfonn the basic engineering services and additional services for the Brookglen and Fairmont Park East sheet flow swale design and hydraulic analysis as described herein on a lump sum basis in accordance with the tenns of the attached agreement. Two signed originals are enclosed (the contracts will be provided once the scope is agreed upon). BUDGET AND FEES The engineering fees associated with performing theses services outlined below; Additional Services (Storm Sewer and Channel Confluence Analysis) Surveying Subtotal Additional Services $28,000.00 $8,800.00 $11.000.00 $19,800.00 $47,800.00 Basic Engineering Services Total fQr Basic Services and Add. Services SCHEDULE Basic Engineering Services It is expected that survey and preliminary engineering will be complete within three (3) weeks; at that time Klotz Associates will present our findings to the City. Final design and preparation of bid documents is expected to be complete in three (3) weeks. Harris County Flood Control District and the Harris County, Watershed Coordination Group requires a review of all proposed construction within HCFCD rights of way. and it is anticipated to be two (2) weeks with one (1) week to finalize the bid package. The design project will be completed within nine (9) weeks from the date of authorization to proceed. Additional Services Completion of the storm sewer and channel confluence evaluation will take approximately three (3) weeks and can be started during final design of the sheet flow swales structures. k lot z ~~. ass 0 cia t e s Mr. Ron Bottoms January 30, 2009 Page 6 of6 CLOSING If this proposal meets with your approval, please sign the attached contracts and return one original to Klotz Associates. We are prepared to proceed immediately. Please do not hesitate to contact me if you have any questions or would like to discuss any aspect of this proposal. .-"""""-- Robert ohnson, P.E. Vice President RLJ:ng Attachment c REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Requested By: Tim Tietiens f"h... Source of Funds: N/A Agenda Date Requested: Februarv 9. 2009 ^,""\, Account Number: N/A Department: Planninl! Amount Budgeted: N/A Report: -X-Resolution: _Ordinance: _ Amount Requested: N/A Exhibits: 1. Strikethrough Revision of Chapter 5 Budgeted Item: _YES _NO SUMMARY & RECOMMENDATION Summary Per the City Wide Drainage Study prepared by Klotz & Associates, revisions to Chapter 5, Storm Water Design of the Public Improvement Criteria Manual (PICM) were suggested. Staff presents these suggested revisions to Council for its consideration. The key considerations are as follows: 1) Changing the design criteria for underground stonn sewers and roadside ditches from a 3- year to a 5-year stomlfrequency. 2) Amending the required detention volwnes for 0.2 to 0.45 acre feet per acre for developments between one and three acres. 3) Consider disallowing developments within a FEMA mapped floodway. Currently, the City allows such development as long as a registered professional engineer prepares a No Rise Certificate based on accepted hydraulic models. Recommendation: Staff is recommending amending Chapter 5 of the Public Improvement Criteria Manual to reflect the suggested changes made by Klotz & Associates. Action Required of Council: D'. t staff to prepare an ordinance revising the Public Improvement Criteria Manual (PlCM). JL~~'1 Date CHAPTER 5 STORM WATER DESIGN CRITERIA 5.t GENERAL PROVISIONS Drainage Criteria for development within the City of La Porte, and where applicable within La Porte's Extraterritorial Jurisdiction (E.TJ.) is dependent upon the size and type of development, the conditions within the individual watershed, the conditions or design of the receiving stream. bayou, channel, roadside swale, culvell, or roadway. The basic objective of this policy is to minimize the threat of flooding to areas within the City and its E.TJ. and to minimize the effect of continued development on individual watersheds. I. The City believes that the best long-term means of accomplishing its objective is a continued program of improvement and extension of the Harris County Flood Control District's system of open channels. This statement recognizes the technical reality that an essential prerequisite to an effective flood control program is a system of open channels capable of carrying storm runoff of any type in Harris County to Galveston Bay without adversely impacting existing urban areas adjacent to the channels. 2. 'nle City recognizes that both District's and City's existing open channel system is, in many instances, inadequate to accomplish the goal of eliminating existing flooding conditions for existing levels of urban development, or for ultimate development in the watershed. 3. The City therefore recommends that where required, certain additional flood control facilities be utilized to supplement the open channel system. Such flood control facilities shall be designed to preclude flooding in areas that do not presently flood and not increase flood levels where flooding now occurs. Specifically, the City supports the use of storm water detention to supplement the open channel system until long-term channel improvements can be completed, or as permanent facilities where additional open channel improvements are not feasible. The result will be that new development will limit or restrict the impact downstream. 5.1.1 All the drainage plans and construction shall meet or exceed the requirements of the City of La POIte, Han'is County Flood Control, Harris County. TxDOT, or any other entities having jurisdiction over a facility (i.e. roadway, channel, etc.). 5.1.2 Unless otherwise provided for in these policies, development shall follow the Harris County Flood Control District Criteria Manual for the design of Flood Control and Drainage Facilities in Harris County, Texas. 5.1.3 If application of the policies and criteria contained in this document contlict with the City's duties under the Flood Hazard Prevention Ordinance, the regulations of the Flood Hazard Prevention Ordinance shall apply. 5.1.4 Drainage structures shall be constructed in such locations and of such size and dimensions to adequately serve the development and the contributing drainage area. In new developments, the developer shall provide all the necessary easements and rights-of-way required for drainage structures, including storm sewer and open or lined channels. 5.2 CONSTRUCTION PLAN REQUIREMENTS 5.2.1 A drainage map shall be included in the construction plans. The drainage area map shall include: Stonnwater Criteria Page 1 of 10 A. Drainage areas, including areas draining from off-site onto or adjoining the project B. Design storm runoff, based on the type of facility and storm frequency listed in Section 5.4. C. 100 - year runoff sheet flow pattern. D. Route of overland flow including the overflow to a drainage channel or detention facility E. Water surface profiles for the 25-year and/or 100-year storms in the outfall channel. All available information will be considered when making this determination. F. Flow per inlet G. Maximum ponding elevation H. For bridge designs the] OO-year WSEL must be shown on the plans and the low chord of the bridge must be a minimum of eighteen inches above the 100-year WSEL. 5.2.2 Detailed drainage calculations shall be submitted with the construction plans. 5.2.3 A lot grading plan should demonstrate that the finished grading plan will drain to approved collection and discharge points and that the overland flow of water from adjacent propelties will not be impacted. A dedicated easement must be provided at the tenninus to allow the IOO-year event to sheet flow to the ultimate outfalL In no instance will plans be approved without specific detail as to how the I DO-year event will sheet flow from the development to the outfall without adversely impacting structures. 5.2.4 The hydraulic gradient for the design storm may be shown on the construction drawings. Calculations for the elevation for the hydraulic gradient shall be provided with the design storm drainage calculations. The hydraulic gradient must be below the gutter line for the design storm. The tail water elevations based on a 25-year frequency in the outfall channel shall be used for calculations ofthe hydraulic gradient. If the 25-year WSEL is not available then use 80% of the ultimate channel height. In areas which are tidally influenced the mean high tide elevation will be used unless it is lower than the 25-year WSEL, in which case the higher value will be used. In instances where the 25-year WSEL in the receiving channel is lower than the top of pipe then the top of pipe shall be used as the starting point for HGL calculations. 5.2.5 The location of detention facilities required by these standards shall generally be in the vicinity of the lowest point of the property being developed. The city engineer has authority to make exceptions in the event that the runoff is conveyed via underground stonn sewer facilities that accommodate the 100-year discharge. 5.3 USE OF PREVIOUSLY DESIGNED AND INSTALLED INFRASTRUCTURE Situations where previously installed infrastructure is in place but not yet utilized to its design capacity will be considered on a case by case basis. The developers engineer shall after consultation with the City, prepare a report that: a. outline the original design criteria b. evaluates the impact of the original design on the receiving stream, adjoining properties and/or the 100 year Floodplain. Based on the repOft, the City Engineer may allow full or paltial use of the previously installed infrastruchlre and may require it to be supplemented with detention or other facilities. 5.4 STORM FREQUENCY, RUNOFF AND DATUM A. Storm Frequency Stonllwater Criteria Page 2 of 10 All drainage improvements shall be designed for the following storm frequencies. Tvpe of Facility Road Side Ditches and Culverts Storm Sewers Ditches & Culverts Drainage 100 acres and more Bridges Creeks Detention Facilities ~ 5 year ~ 5 year 25 year 100 year I 00 year Refer to Section 5.5 B. Storm Runoff Design flow of stoon water runoff is to be calculated using the Rational Method. The Rational Method is based on the direct relationship between rainfall and runoff, and the method is expressed by the following equation: Q = CIA. where Q is the storm flow at a given point in cubic feet per second (c.[s). C is a coefficient of runoff (see Table 1). I is the average intensity of rainfall in inches per hour for a period equal to the time of flow from the farthermost point of the drainage area to the point under consideration. (See figure I, I-D-F Curves and Figure 2, Determination of Time of Concentration) A is the drainage area in acres The size and shape ofthe watershed must be determined for each installation. The area of each watershed may be detennined through the use of planimetric-topographic maps of the area, supplemented by field surveys in areas where topographic data has changed or where the contour interval is insufficient to adequately determine the direction of flow. The outline of the drainage area contributing to the system being designed and outline of the sub-drainage area contributing to each inlet point shall be determined. When calculating the peak flow rate of storm water runoff, rainfall intensity will be determined from the rainfall intensity, duration and frequency curves, shown in Figure 1. The storm frequency used for this determination will be according to the facility to be designed as listed in Section A. I. Runoff Coefficients and Time of Concentration Runoff coefficients, as shown in Table I, shall be the minimum used, based on total development under existing land zoning regulations. Where land uses other than those listed in Table I are planned, a coefficient shall be developed utilizing values comparable to those shown. Larger coefficients may be used if considered appropriate to the project by the City Engineer. The time of concentration is defined as the longest time, without unreasonable delay, that will be required for a drop of water to flow trom the upper limit of a drainage area to the point of concentration. The time of concentration to any point in a storm drainage system is a combination of the "inlet time" and the time of flow in the drain. The inlet time is the time for water to flow over the surface ofthe ground to the storm drain inlet. Because the area tributary to most storm sewer inlets is relatively small, it is cllstomary in practice to determine the Slonnwalcr Criteria Page 3 of 10 inlet time on the basis of experience under similar conditions. Inlet time decreases as the slope and the imperviousness of the surface increases, and it increases as the distance over which the water has to travel and retention by the contact surfaces. Time of concentration shall be computed ii'om Figure 2 and in no case shall the inlet time be more that the time shown in Table I. Table) Zone Zoning District Name Runoff Maximum Inlet Coefficient "C" Time in Minutes R-I Low Density Residential 0.50 15 R-2 Mid Density Residential 0.60 15 R-3 High Density Residential 0.80 10 MH Manufactured Housing District 0.55 15 NC Neighborhood Commercial District 0.80 10 GC General Commercial District 0.85 10 BI Business Industrial Park District 0.85 10 LI Light Industrial 0.85 10 HI Heavy Industrial 0.85 10 PUD Planned Unit Development District variable 10 to 15 Miscellaneous Land Uses Land Use Runoff Coefficient "C" Ch urch School Park 0.70 to 0.90 0.50 to 0.90 0.30 to 0.70 C. Datum All drainage plans shall be prepared based on United States Geodetic Survey datum, 1978 adjustment, North American Vertical Datum of 1988, 2001 adjustment, consistent with National Flood Insurance Program, Flood Insurance Study for the City of La POIte. 5.5 REQUIRED DETENTION Detention Basins - Unless otherwise provided for in this Section, Detention Basins will be required for developments within the following watersheds. Little Deer Creek ~ F212 · Upstream of Main Street Little Cedar Bayou - F2 I 6 . Upstream of State Highway 146 Big Island Slough - B 1 06 . A 11 scgmcnts Spring Gully - B I 09 . All segments Willow Spring Bayou - B 112 Stoffinvater Criteria Page 4 of 10 . All segments Taylor Bayou - A I 04 . All segments The listed watersheds are shown on Figure 3. 5.5.1 Design Standards for Detention Basins Detention requirements for developments less than 50 acres shall be according to the following table. For developed areas of 10 acres or less, the required volume equals the total development area times the appropriate storage coefficient. For areas greater than 10 acres and less than 50 acres the volume is determined by applying Harris County Flood Control District criteria for small watersheds. Table 2 (Also, See Figure 4) Developed Area o to ;; I acres ;; 1 to I 0 acres 10 to 50 acres Storage Coefficient 0.10 acre ft. I acre 0.45 acre ft. I acre per HCFCD criteria For developments which are larger than 50 acres, Harris county Flood Control District and/or the City Engineer shall approve the detention facility criteria. 5.5.2 Outlet Sizing I. The outlet structure shall be designed using the orifice equation as follows: Q = CA x (2gh)" Where, C=0.8 A = cross sectional area g = 32.2 feet / sec^2 h = head differential For head differential use 2' or the IOO-year water surface in pond minus the 25-year water surface in receiving channel, if available. 2. Minimum restrictor shall be 6" diameter. 5.5.3 Generally accepted areas of localized runoff to roadways and the ditches adjacent to them consists of 150-ft wide strips adjacent to the roadway right-of-way on each side of the road. Drainage from beyond this commonly accepted width zone is discouraged and should be directed to areas and/or drainage pathways to which natural drainage occurs. If such drainage cannot be safely directed to natural drainage pathways, on-site detention shall be required at a rate prescribed in this chapter to limit the peak rates of discharge to an acceptable level for discharge either to the roadway or natural drainage paths. Such event is prescribed by the design capacity of said receiving outfall. 5.5.3 Additional Standards for Detention Basins The detention facility shall be designed for easy maintenance. For smaller developments the designer is encouraged to use parking lots, underground piping, swales, green spaces, etc. to achieve the volume required. Stonnwaler Criteria Page S of 10 For larger developments every consideration shall be given to designing of the facility for multipurpose use, such as playgrounds, ballfields, miniparks, required green spaces, etc. to assure that maintenance will be accomplished. The design shall include the following: I. an em1hen detention basin shall have minimum side slopes of 4: I and a minimum bottom width of ten feet; 2. the bottom of the detention basin shall have a minimum 0.50% cross slope to facilitate quick drainage. 3. a v-shaped trickle channel a minimum of 5' wide, six-inch thick, reinforced concrete shall be constructed through the detention basin at a longitudinal slope 01'0.20% to accommodate low flow and facilitate rapid drainage. For developments less than 3 acres. the trickle channel may be 2 feet wide and 4" thick. 4. a minimum 12-foot wide maintenance beml shall be provided around the perimeter of the detention facility. 5. ingress and egress for maintenance including a dedicated right-of-way if required. shall be provided to the detention basin and clearly shown on the construction drawings or site plan subdivision plat. 6. the detention basins, slopes, bottom, maintenance berm, and other associated right-of-way shall be final graded with a minimum of 6" top soil then hydro-mulch or drill-seeded and watered to facilitate full grass coverage. 7. parties responsible for maintenance of the detention facility must be shown on the plat and or plans. 8. Pumped detention systems may be allowed with specific approval from the City Engineer. 5.5.4 Ownership and Maintenance of Facilities The City will not accept maintenance of on site facilities that serve only one tract or development, unless it is determined to have other public benefits, is recommended by staff and approved by the Planning and Zoning Commission. Harris County Flood Control District may, at their discretion, accept maintenance of facilities, provided they are designed in accordance with the District's criteria manual. Requests for Harris County Flood Control District to assume maintenance of any facility should be coordinated with the City prior to any development approvals. 5.5.5 Plat Review of Facilities The rates of detention applicable to any development approved and authorized for construction shall be subject to the detention rate applicable to the size tract ofland as configured on (date). As part of the plat review process, the Planning DepaJ1ment shall utilize the configuration as shown in the Harris County Appraisal District maps dated, printed and kept on file as of tlle same date described herein. Any subdivision of land thereafter, whether or not by recorded plat, shall be subject to the detention rate as specified for the previously undivided tract. 5.6 ADDITIONAL DESIGN REQUIREMENTS 5.6.1 Discharge Points The developer shall terminate all drainage improvements at a discharge point approved by the City. The developer shall design and construct such discharge point, or outlet. to prevent damage to or overnowing into adjacent property. The City may require creek improvement, channel lining, energy dissipaters or other improvements for such outlet to prevent erosion or increase the flow capacity. Finished elevations of new pavement, parking areas, or other improvements shall be designed so that each succeeding high point is lower when moving in a downstream direction. This ensures the IOO-year Slonnwater Criteria Page 6 of 10 discharge has an unobstructed path to the discharge point whether discharging to a channel or detention pond. 5.6.2 Public Streets as Drainage Facilities I. Maximum depth of water to be allowed in local streets during design flow shall be at the top crown, or top of curb, whichever is least less. 2. Maximum spread of water in collector streets during design flow shall allow for one clear lane of traffic (12 feet wide). 3. Maximum spread of water in arterial streets during design flow shall allow for two clear lanes of traffic (24 feet wide). 4. The street is to be designed to convey the lOG-year event to the outfall point with successively lower high points. A dedicated easement must be provided at the terminus to allow the lOO-year event to sheet flow to the ultimate outfall. In lieu of sheet flow it is allowable for the developer to construct an underground system to convey the IOO-year event. 5.6.3 Drainage Channels and Structures 1. The developer shall install an underground storm drain on curb and gutter streets beginning at the point where calculated stornl water runoff is of such quantity that it exceeds the height specified above. The developer shall construct the storm drain system fi'om the point to an approved outlet. 2. For non-curb and gutter streets, the developer may use open channel (channel or ditch) methods to dispose of storm water specified above. Such channels may be in dedicated draining easements outside the standard street right-of-way upon City approval of the location and alignment of such easements. Alternatively, the developer may widen the street right-of-way to accommodate an open channel of greater capacity than the standard street/ditch section. 3. If the developer locates the channel in a widened street right-of-way, the City shall approve the right-of-way width and channel configuration. The depth of flow in the channel shall not exceed one (I) foot as measured from the ditch flowline to the point on the roadway established as the high water level in this section. 4. The developer shall design and construct all channels to terminate at an approved outlet. 5.6.4 Habitable Structures The developer shall provide adequate means for storm water run-off in excess of the "design storm" capacity (Le.. 3. I O-year storm) to flow around habitable structures. a.) The developer shall provide a grading/drainage plan which shows that all building sites can provide a finished floor elevation: (I) At least one foot (I ') above the top of the curb using the highest point along the portion of sllch curb fronting the building site, or (2) At least eighteen inches (18") one foot (1') above the crown of the road elevation. using the highest point along the portion of such road fronting the building site. (3) At least one foot above the ground elevation along all sides of the building site. b.) In addition to paragraph (a) above. the developer shall provide a grading/drainage plan which meets or exceeds the provisions of Chapter 94, Code of Ordinances. Flood Hazard Reduction. c.) The developer shall design and construct all streets to minimize any fill required to bring building pads into compliance with this code. d.) Alternate methods of building protection may be accepted by the City upon submittal of detailed information, review and approval by the City Engineer. Stonnwalcr Criicria Page 7 of J () 5.6.5 Drainage System Criteria If an underground drainage system is required. and a 6O-inch or smaller pipe will handle the design flow, pipe shall be used. If a 60-inch pipe is not adequate, the developer has the option to use concrete pipe or natural and/or a lined open drainage channel. If pipe is selected, the maximum allowable velocity shall be 8fps in the pipe. Lining materials. if used, shall be approved by the City. 5.6.6 Public storm sewers are defined as sewers and appurtenances that provide drainage for a public right-of-way, or more than one private tract, and are located in public right-of-way or easement, private stonn sewers provide internal drainage for a reserve or other tract. Private storm or sewer connections to public storm sewers shall occur at a manhole or at the back of an inlet as approved by the City Engineer. All private storm sewers within the public right-of-way shall be constructed in conformance with the Standards. 5.6.7 All construction shall COnf0l111 with the City of La POl1e Construction Details. 5.6.8 All storm sewers shall meet or exceed the requirements of the "Drainage Criteria Manual for Harris County, Texas" and the requirements of the City of La Porte. 5.7 LOCATION OF STORM SEWER 5.7.1 Public storm sewers shall be located within a public street right-of-way or storm sewer easement, dedicated to the public and adjoining a public street right-of-way. Stonn sewers through side lot drainage easements are highly discouraged. Limited use may be approved at the discretion of the City Engineer. If approved. a minimum twenty-foot (20') wide easement is required (10' on each lot). 5.7.2 Recommended alignment within a public street right-of-way. A. Boulevard pavement section with median - along centerline of the right-of-way. B. Undivided pavement section five feet (5') inside the right-of-way. For storm sewer located in a public street right-of-way, a minimum of two-foot (2') shall be maintained inside the right-of.-way line to the outside edge of the storm sewer unless otherwise accompanied by an adjacent easement. C. Alternate locations for a st0l111 sewer will may be permitted by the City Engineer. 5.7.3 Recommended alignment within an exclusive storm sewer easement. A. Storm sewers placed in easements shall conform to the requirements of Section 2.4.5 B. Storm sewers within easements shall be placed no closer than five feet (5') measured trom the outside edge of the pipe to the edge of an easement. except when adjoining another easement or public right-of-way where the distance may be reduced to two feet (2'). The storm sewer shall be placed in the center of the easement. When the storm sewer easement adjoins a public right-of-way, the easement may be reduced to a minimum often feet (10') and the storm sewer may be aligned close to the right-of-way line, as long as required clearances are met, with specific approval of the City Engineer. 5.8 STORM SEWER MATERIALS 5.8.1 Storm sewer and culveli pipe shall be precast reinforced concrete pipe. unless specifically approved by the City Engineer. Concrete pipe shall be manufactured in conformance with the requirements of ASTM C 76. ""Reinforced Concrete Culvelt, Storm Drain, and Sewer Pipe," current revision. Reinforced concrete pipe shall be Class III or stronger. The design engineer SlOrmwater Criteria Page 8 of 10 shall provide for increased pipe strength when conditions of the proposed installation exceed the allowable load for Class III pipe. All concrete pipe constructed in water-bearing soil or forty-two inches (42") in diameter or larger, shall have rubber gasket joints meeting the requirements of ANSIIASTM C 443, "Joints for Circular Concrete Sewer and Culvert pipe, Using Rubber Gaskets", current revision. Concrete pipe with diameter of less than forty-two inches (42") may be installed using pipe with tongue and groove type joint and Ram-nek., or approved equal, as a joint filler. When specifically approved by the City Engineer, reinforced concrete arch and elliptical pipe conforming to ASTM C506 and ASTM C507, respectively, cun'ent revision, may be installed in lieu of circular pipe. Reinforced concrete box culvel1s shall meet the minimum requirements of ASTM C789, "Precast Reinforced Concrete Box Sections for Culverts, Storm Drains, and Sewers", current revision. Pipe joints for arch and elliptical pipe and box culverts shall be sealed using Ram-nek or approved equal. 5.8.2 Storm sewer outfalls into open channels shall be constructed using corrugated steel pipe. Corrugated steel pipe shall be manufactured in conformance with the requirements of AASHTO Designation M-36-82, current revision. Pipe material shall be Aluminized Steel Type 2, meeting the requirements of AASHTO Designation M-27-791, CUlTent revision, or Pre-coated Galvanized Steel, AASHTO M-246, 10 mil coating on both sides. All pipe shall have a full double coating, Type A, in accordance with AASHTO Designation M-190, current revision. Pipe joints and fittings shall meet the minimum requirements of these specifications and shall have an O-ring gasket seal meeting the requirements of AASHTO C-361, current revision. (See City of La Porte Construction Details). 5.8.3 Storm sewer outfalls shall have a slope protection to prevent erosion. Slope protection may be constructed of slope paving or rip rap. Slope paving shall be fOUl'-inch (4") five (5) sack concrete with six-inch by six-inch (6" x 6") welded wire mesh (W14 x W14) or three eighths inch (3/8") steel rebar on twenty-four-inch (24") centers, each way. Rip rap shall be a minimum of six-inch (6") broken concrete rubble with no exposed steel or well-rounded stone and shall be a minimum of eighteen inches (18") thick. Slope protection texturing shall be required where public access likely. Refer to the Construction Details for minimum dimensions. 5.9 ADDITIONAL REQUIREMENTS 5.9.1 Minimum depth of storm sewer (measured to the top of pipe) shall be twenty-four (24") below the top of curb or finished grade, whichever is lower. Minimum size storm sewer for main and inlet lead shall be e ightetm inch (I 8") twenty-four inches (24"). 5.9.2 Storm sewers shall be bedded using cement stabilized sand (see specification in Section 4.2.3) as shown in the City of La Porte Construction Details. 5.9.3 Pipe requirements. A. Reinforced concrete pipe installed at a depth greater than thirty feet (30') shall be designed by the engineer for the specific installation and approved by the City Engineer, Reinforced concrete pipe shall be designed in accordance with the American Concrete Pipe Association, "Concrete Pipe Design Manual", Maximum cover on the pipe shall be measured from the top of pipe to the ultimate tinished grade or natural ground, whichever is greater. B. Corrugated steel pipe shall have a minimum thickness as follows: PIPE SIZE (Inches) Corrugations (Inches) 242-2/3" X 1/2" 30- 482-2/3" X 1/21 54-723't X I" or 511 X I" 78- 1023 11 X J" or 5" X I" MINIMUM THICKNESS 0.052 0.064 0.064 0.079 Stnrl11water CrHeria Page 9 of 10 Bedding for corrugated steel pipe shall be cement-stabilized sand. Corrugated steel pipe less than or equal to fifty-four inches (54") in diameter and less than thirty feet (30") deep shall have the minimum thickness given above. C. Design storm flow in a street shall not exceed the capacity of the street. for the water surface equal to the top or curb and shall not exceed the inlet capacity. Design storm flow shall meet Harris County criteria. D. All bridges must be a mIntmum of eighteen inches (18") above the 1 DO-year water surface elevation or in accordance with the Federal Emergency Management Agency (FEMA) regulations, latest revisions, or HCFCD requirements, whichever is greater. 5.9.4 Storm sewers less than forty-two inches (42"') in diameter shall be constructed on a straight horizontal and vertical alignment between manholes. Storm sewers greater than or equal to forty- two inches (42"') in diameter may be laid along a curve using manufactured bends of less than or equal to I 1'14 degrees. 5.10 APPURTENANCES 5. I 0.1 Manholes A. Manholes shall be placed at all changes in alignment, grade and size ofthe storm sewers; at the intersection of two or more storm sewers; at all in let leads; and at the end of all storm sewers. B. Maximum spacing between manholes shall be six hundred feet (600') four hundred feet (400'). C. Manhole covers shall be cast iron. traffic bearing, type ring and cover with the words "storm sewer" cast into the cover: 5.10.2 Inlets A. Curb inlets shall be spaced and sized to intercept the calculated runoff for the design storm. The water surface elevation at the inlet shall be less than or equal to the ~ Gl:lfb gutter for the design storm flow. B. Maximum travel distance of water in the street to a curb inlet shall be three hundred feet (300') on a major thoroughfare and in a commercial area. The maximum travel distance of water in the street permitted in a single-family residential area shall be four hundred feet (400:300'). C. No Valley Gutter without prior approval. D. Curb inlets should be on the intersecting side street at intersections with a major thoroughfare. The City Engineer shall specifically approve locations at intersections. E. Grated inlets will not be permitted in an open ditch. F. Backslope swale interceptors shall be placed in accordance with the requirements of Harris County. G. Curb inlets shall have solid inlet lids. Grate or Curb and Grate inlets shall not be allowed for residential subdivisions. Curb inlets shall be recessed, unless otherwise directed by the City Engineer. H. Backfill around inlets and to top of first stage inlet with cement stabilized sand. StoJ'mwater Criteria Page 10 of 10 "C oE c c - 10 ~ 'in c: CD - c: City of La Porte . Intensity vs. Time of Concentration vs. Rainfall Frequency (IDF Curves) Source: Hydro 3SffP-40 - . 100 - ---- ... 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GUTTER FLOW I L:: 400' . n :: 0.:'.75 $ :: 1.00/:- f = 2..0 !.1:N. ..; 0.4. .= ;: 20.0 + 3 0.3 FIGURE 2 TIME OF CONCENTRATION FOR SURFACE FLOW /' I --..-- s-Z vi ::4>'--: ....,. -"- ~ . . c z ::.') g c w :r: ~ ~ 3: e ~ ~ <i .. " D U) a w ::I: (J) ~ w ~ 3: w ~ ..... ~ I- ~~ ..J 0 ..J a. ~ ~ 0 < ~ FIGURE 3 w 0:: \_) -1; , "- - E- .- W W J:;:.., I _.- W - ~ u < [-. w .- Z l.) n r..."1 ...... ...... L) [.;:., I. G3 c u .' i I L.L: '-' ~ ~ C E- [f) I. 1 I CURVE FOR DETERMINING STORAGE COEFFICIENT (for Large Lot Residential Development of 1 Acre or More) +$.1 . ! ~ 1+._++ : '-j+t-H- 1-- ,'-"'-t+ +i..t+++ -1- --"-I u... I _D.! ~ Tt"~ ~_L~J_L~-U-~- ~, 1 ~1"-j++ +++I--H'+ 1+ _L.1--.t-+-'.,-H.--li I r-+--<-I--t-+j 'ti.-T-:.+J-t-+ I - 'TnrJ.TTT --- l---nT~T'T FH~~=1=f-t1:- --j . ,'-'---+tt!- i : ,-++-hTd --.1--'--+I---1--+j-.++-H-1'+- -H-l---~+-H-t--t- _1+.. -itth -H-+H+h'.j ~ih~.- f~J~FtJt!t ~~f$1t=6.~~ !,.J.JJ~..ft* fillWHtt ._.__+[_1_ _-'---I...L.+-+' T w~ -I _-1-1- -1-t-llTTt-i- _l-4-l_=Cf-4- -l-1---l-F:H-: .:I::-I:l=1+j=t*~ =F'i.:~=1:~+i il:--+i~=~++=rrt :::Hl::tl---t~tl- " [' +-.:.-t-1-H-,~-~- i-.j...I--I-~--H----l- -1- : -f--IH-h-+H' rr-TTl . r TT T :~til~fTt -Tr-r-iTT1rr H-I-J H=t-l.L .ttf-i-r--,l-+ In -TrrTT-'---TT-T --'-1-1;1. r.tTi.-.'T --- _I-to - . '-++1--- ::H=H. ---i.=ti:.i=t+ -tt-cn r ;1'1 r-j-nin-;-T _1_L+~----,-+iJ--I- +++++ J-+++ 'c~t~'m '!n~rC~rf . ! 1 ; . I j 1 , \ i . ! I ! I !! \!!! i l! ! .-.. 'rt'--+"'l'TT ---TTr-I.-'-IT . --1-,- 'i'i+~'t--r "'-ri.-t1---,'-;.-.H , j- --i-'-H-f--f..J.. -f-'-r' +-H : , --1-+- ..L It' .1'- .11- . 'I' -t' ---i.L.t.-i-..J... I! 1 I I I . I I ! I j -r~'1-r. "--11. T' -'-TI T Tli. -1.'1 ,- -1-1'--11'- -t--t- 'i--1-rn~t, '. --j---+-l-- - -....1- .- .t' '-4+--1- Lt! __+~. __ _..J,o.J_,_.. ".;__1.._ '-1 .~-l-l-t--~., t .>-. J__Ll.L_J..i.n~_ ..1_L,...Lt_ I I II I Iii il j 11 I , , , " , ,- , , -- !. , 1 ...- ; :.1 1 i! . ! I j(l .:-'C AO :~I I DR.AINAGE AREA (ACRES) S :;.;. ('sA FIGURE 4 D REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 2-9-09 'j,- f\ ().LQ Budl!et Requested By: Kenith Adl'OY Source of Funds: Department: Police Account Number: Report: X Resolution: Ordinance: Amount Budgeted: Exhibits: Amount Requested: Exhibits: Budgeted Item: YES NO Exhibits SUMMARY & RECOMMENDATION In furtherance of the La Porte Police Departments primary goal of "Providing a safe environment for the community we serve tluough the efficient, effective, and innovative application of available police resources", the Police Department is seeking the blessing of City Council relating to the implementation of a new K-9 program. Having a trained and certified Police Officer/K-9 team assigned to the Department's Patrol Division would be extremely beneficial, assisting the Patrol Division with narcotic detection as well as suspect tracking operations. The implementation of this new program will not require any additional police resources as the officer assigned, although competitively selected, specially trained, working with a Police Dog, and available for call-outs and special use, will continue to work regular patrol operations, answering calls for service, etc. All other equipment and resources necessary for program start-up, including a trained and certified narcotic detection police K-9, are being graciously donated to the Police Department. d b Council: sked to give direction and their blessing regarding the establishment of a new K9 program within e Department. edlfi'? Date E REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Februarv 4, 2009 Budl!et Requested By: Ron Bottoms Source of Funds: Department: Administration Account Number: Report: Resolution: Ordinance: Amount Budgeted: Exhibits: Amount Requested: Exhibits: Budgeted Item: YES NO Exhibits SUMMARY & RECOMMENDATION I have completed the annual review of the employee compensation, including input from each of the department directors (not including the police department who are engaged in Meet and Confer proceedings). The changes that I am recommending and that have been approved by the department directors includes mainly pay grade adjustments. However, there will still be an annual financial impact, again without including any police department adjustments at this time) of approximately $92,000 per year - recurring, and a impact to this years budget of around $60,000. These adjustments are based upon salary survey information that was gathered through the Human Resources Department. 1:./1/u'1 ,- F REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Februarv 4, 2009 Requested By: Ron Bottoms Bude:et Source of Funds: Department: Administration Account Number: Report: Resolution: Ordinance: Amount Budgeted: Exhibits: Amount Requested: Exhibits: Budgeted Item: YES NO Exhibits SUMMARY & RECOMMENDATION Monday night I would like to present to council an idea for encouraging our employees to get, and more importantly, stay in good physical condition. I believe that an employee who is physically fit is, in general terms, more energetic, more content, more productive, and obviously healthier - reducing the demands on the city's medical insurance (ie. cost savings). To this end, what I propose, and will go over in more detail on Monday, is that the City provides an annual stipend to employees who meet quarterly "health" bench marks that results in meeting an annual "health" goal. The "health" goal and quarterly bench marks will be established by a medical professional based on an individual assessment of each participating employee. Employees participating in this program would be required to pay a participant charge that would cover most, ifnot all, of the medical professional's fees. An employee who meets all four quarters of bench marks and achieves the annual goal would receive the stipend. An employee who does not meet one or more of the quarterly bench marks but still meets the annual goal would receive the annual stipend minus the one of more quarters that they failed to meet the bench marks. For example an employee who meets the annual goal and meets three of the four quarters would receive 75% of the annual stipend. One of the main benefits of this idea is to provide a means to encourage the sustainment of a healthy lifestyle. The program that we did last winter, the city's greatest loser program, had lots of participants and a lot of employees lost a lot of weight. However, if we went back now and evaluated the same employees I suspect that most have put the weight back on - it was a great idea, but wasn't sustainable. This idea creates a means of continuously encouraging an employee to stay healthy, which ultimately will result in some life style changes. I also believe that our health fund will reap benefits from this program. We looked and we haven't found any other cities doing this, so it is a very novel approach, but I think one that is well worth considering. [look forward to visiting with you about this idea on Monday. J Ie; j? Date