HomeMy WebLinkAbout09-14-06 Special Called Meeting of City Manager Selection Process Committee Minutes
Minutes
SPECIAL CALLED MEETING OF CITY MANAGER SELECTION PROCESS COMMITTEE TO BE
HELD SEPTEMBER 14TH, IN THE COUNCIL CONFERENCE ROOM OF CITY HALL, 604 W.
FAIRMONT PARKWAY, LA PORTE, TEXAS, BEGINNING AT 6:30 P.M.
1. CALL TO ORDER
The meeting was called to order by Mayor Alton Porter at 6:30 p.m.
Members Present: Mayor Alton Porter, Council members Tommy Moser
and Chuck Engelken
Members Absent: Howard Ebow
Staff Present: City Secretary Martha Gillett
2. DISCUSS RECRUITMENT PROCESS AND TIME TABLE FOR SELECTION OF A CITY
MANAGER
The Committee discussed the following items:
Ad and placement of ad. - The ad will be placed in IIMC, NLC and TML Websites.
In addition the City Secretary will run every other week on the statewide City
Secretary's e-group.
Deadline for receiving applications is October 31 S\ 2006 and could be extended if
needed.
The City Secretary presented a recruiting brochure to be utilized at the TML
conference. It was noted an item regarding the Municipal Airport should be
added.
A binder of resumes will be maintained in the City Secretary's office for review by
Council members at any time.
The Committee agreed the City should pay for expenses of the applicant.
The Committee wants to set up community tours and dinners with various council
members.
The interview process was discussed and the questions from previous interviews
will be reviewed. The City Secretary will provide a copy to the committee.
Ranking sheets were reviewed and the Committee agreed they looked fine and
could be used in the same manner as used when City Manager Debra Feazelle
was hired.
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The Committee will meet on an as needed basis to review resumes as
approximately 10 are received.
The Committee agreed to narrow the applicants to a short list of 5-10 to be
interviewed.
The Committee is hopeful the position will be filled in November, 2006.
3. ADJOURNMENT
The meeting was adjourned at 7:25 p.m.
Approved thistt~y ofSlp1'2006.
Rea::St:P~
Alton E. Porter,' Mayor
~~ 1le1141
Martha A. Gillett, TMCA, CMC
City Secretary
A quorum of City Council Members may be present and participate in discussions at this meeting,
however, no action will be taken.
RECRUITING AND SELECTING A CITY MANAGER
Summary Checklist
Timetable
Confirm the recruiting process that will be used:
1. Determine who will be responsible for conducting the recruitment
Recommendation of Committee: Mayor with City Secretary as point of contact
Ends 11/28/02
2. Establish recruiting guidelines and confirm scope of recruitment
Recommendation of Committee: TMUNLC websites, jobsearch.com, and other cities
Ends 11/28/02
3. Establish a timetable for the recruitment process
Recommendation of Committee: Four weeks from date of publication
Ends 11/28/02
4. Prepare and place advertisements for the position in appropiate publication
Recommendation of Committee:
Ends 11/28/02
5. Acknowledge all resumes as they are received (Position close on 12/13/02)
Recommendation of Committee: Letter from Mayor with timetable as an attachment
11/18/02 -12/13/02
6. Indentify oustanding potential candiates and send them a written invitation to apply for position
Recommendation of Committee:
11/18/02 -12/13/02
7. Personally contact the oustanding potential candiates as a follow-up to the written invitation to apply
Recommendation of Committee:
11/18/02 - 12/13/02
8. Review all resumes received after the application deadline has passed (By noon Friday)
Recommendation of Committee: Two weeks after closing date
Week of 12/16/02
9. Conduct work-related background checks on a smaller group of applicants
Recommendation of Committee: Two weeks after closing date
Week of 12/16/02
1
APPLICANT EVALUATION RANKING FOR THE POSITION OF CITY MANAGER
Rank each applicant below by placing the application number (found on right corner of resume) and name.
In the ranking number column on the right, rank each application with one being highest score.
APPLICATION NUMBER/LAST NAME
RANKING NUMBER
*Application numbers were assigned to each applicant as the application was received.
Number 1 indicates it was the first application received.
Rate each candidate using the following scale.
1. Knowledge and/or skill level well below position requirements
2. Knowledge and/or skill level meet minimum position requirements.
3. Knowledge and/or skill level meet all position requirements.
4. Knowledge and/or skill level unusually extensive and useful in this position.
5. Knowledge and/or skill level exceed position requirements.
COMPARISON OF CANDIDATE REQUIREMENTS FOR THE CITY MANAGER POSITION
* Application numbers were assigned to each applicant as the application was received.
Number 1 indicates it was the first application received
General Knowledge Requirements:
1. Modern Municipal Administrative Methods
and procedures, organizations, and functions.
2. Current social, political, and economic trends
and operating problems of municipal government.
3. Applicable Federal and State laws, rules, and
regulations regarding local government operations.
4. Principals of effective public relations and inter-
relationships with community groups and agencies,
private businesses and firms, and other levels of
government.
Ability to:
1. Provide effective leadership and coordinate the
the activities of a municipal corporation.
2. Analyze, interpret, summarize, and present
administrative and technical information and
data in an effective manner.
3. Appraise situation and people accurately and
quickly adopt an effective course of action.
4. Select, supervise, train and evaluate staff.
5. Communicate clearly and concisely, both
orally and in writing.
6. Establish and maintain effective working
relationship with those contacted in
course of work.
Experience and Training:
1. 3-5 Yrs Experience as Asst. City Manager
2. 8 Yrs Experience in large Municipal organization
3. Bachelo~s Degree in Business, Finance or Political Science
Rate each candidate using the following scale.
1. Knowledge and/or skill level well below position requirements
2. Knowledge and/or skill level meet minimum position requirements.
3. Knowledge and/or skill level meet all position requirements.
4. Knowledge and/or skill level unusually extensive and useful in this position.
5. Knowledge and/or skill level exceed position requirements.
COMPARISON OF CANDIDATE REQUIREMENTS FOR THE CITY MANAGER POSITION
* Application numbers were assigned to each applicant as the application was received.
Number 1 indicates it was the first application received
General Knowledge Requirements:
1. Modern Municipal Administrative Methods
and procedures, organizations, and functions.
2. Current social, political, and economic trends
and operating problems of municipal government.
3. Applicable Federal and State laws, rules, and
regulations regarding local government operations.
4. Principals of effective public relations and inter-
relationships with community groups and agencies,
private businesses and firms, and other levels of
government.
Ability to:
1. Provide effective leadership and coordinate the
the activities of a municipal corporation.
2. Analyze, interpret, summarize, and present
administrative and technical information and
data in an effective manner.
3. Appraise situation and people accurately and
quickly adopt an effective course of action.
4. Select, supervise, train and evaluate staff.
5. Communicate clearly and concisely, both
orally and in writing.
6. Establish and maintain effective working
relationship with those contacted in
course of work.
Experience and Training:
1. 3-5 Yrs Experience as Ass!. City Manager
2. 8 Yrs Experience in large Municipal organization
3. Bachelor's Degree in Business, Finance or Political Science
O~
6
8
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9
9
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SJUIOd :Jo JaqwnN JaqwnN Jue:>uddv pa>lue~ a:>eld
Place Ranked Applicant Number Number of Points
1 1 9
2 36 & 37 8
3 36 & 37 8
4 3 7
5 13,25, & 29 6
6 13,25, & 29 6
7 15 31 5
8 15 31 5
9 18 4
10 34,4, 14,27, & 12 3
APPLICANT RANKING BY COUNCIL MEMBERS
Rankings are placed on this spreadsheet in Random Order from #1 through #9. For example numbers
placed next to the scorer number one does not indicate that is the ranking of Council person District 1.
Ranking
Ranking is from 1 through 38 with one being the highest. The numbers listed below In the Ranking column Is the applicant #.
10
Scorer #1
Scorer #2
Scorer #3
Scorer #4
Scorer #5
Scorer #0
Scorer #7
Scorer #8
Scorer #9
2,11,12,21,22
31
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Ranking
2
4,5,6,7,9,14,16,17 ,20,24,25