HomeMy WebLinkAbout08-29-05 Regular Meeting of the Fire Fighter's Pension Board of Trustees Minutes
MINUTES OF THE FIRE FIGHTER PENSION BOARD OF TRUSTEES
August 29, 2005
1. Call to Order
Chairman Jones called the meeting to order at 7:15 p.m.
Members Present: B. Compton, J. Suggs, J. Joerns, J. Jones, J. Oliphant, and
M. Campise
Members Absent: T. Dye
Others Present: None
2. Consider Approval of Minutes of April 18, 2005 Meeting
Motion to approve minutes as read was made by Mr. Compton and seconded
by Mr. Campise. Motion passed unanimously.
3. Administer Oath of Office for Members not Previously Sworn in: Jack
Oliphant, Mark Campise
Mr. Jones administered the Oath of Office to Mr. Oliphant and Mr. Campise.
4. Consider Approval or Other Action Regarding Certification of Physical
Fitness for Members for the Following Situations: Existing Members,
New Members, Use of Employment Physicals Obtained by Members
Following some discussion between trustees, Mr. Compton made a motion
that the payment of certifications of physical fitness be made from the Fire
Chiefs budget. Seconded by Mr. Campise. Motion passed unanimously.
5. Consider approval of retirement for member Steve Reynolds.
Motion to approve Mr. Reynolds retirement was made by Mr. Campise and
seconded by Mr. Suggs. Motion passed unanimously.
6. Consider approval or other action regarding
It was decided that after the third month of a member's Leave of Absence the
member should be removed from the pension system. The member would be
reinstated upon return to service.
A motion to allow Chairman Jones to proceed with a recommendation to
members relative to the necessary constitutional amendment was made by Mr.
Suggs and seconded by Mr. Oliphant. Motion passed unanimously.
7. Administrative Reports
No reports
8. Board Members Comments
Mr. Jones reported City Council's intent to increase City funding for pension
from $35 to $55 per member, per month - pending final Council approval.
9. Adjournment
There being no further business, the Fire Fighter Pension Board of Trustees
was duly adjourned at 8:13 p.m.
APPROVED:
Signed: -8 ~L
Title: C ~~
Signed: /fry ~ .
Title: fJP~ ~&nJc4.~
Date: J{J.fl. 2~ ZM~
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Date: -la.A. ZSj :; /V)G,
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"ffice of Fire Fighters' Pension rlmissioner
P. O. Box 12577
Austin, Texas 78711
Usa Ivie Miller
Commissioner
Telephone (512) 936-3372
Fax (512) 936-3480
www.ffpc.state.tx.us
December 19,2005
Mr. Johnny Jones
La Porte VFD
P.O. Box 713
La Porte, TX 77572
RE: Contract Amendment
Dear Mr. Jones:
Attached are three original copies of the amendment to the pension system contract for your department. Please
review the contracts and notify us of changes. If the contracts are correct, we request that you and Debra Feazelle
sign each of the three original contracts.
Please return all three signed contracts to my attention and I will have the Commissioner Miller sign them. We
will then return two of the original sets to your attention. Thank you for your assistance in this matter. Please
advise of changes.
Enclosures
PENSION SYSTEM CONTRACT AMENDMENT
TEXAS EMERGENCY SERVICES RETIREMENT SYSTEM
City of La Porte on behalf of the La Porte Volunteer Fire Department
Effective October 1 , 2005
Page 1 of 3
SECTION I.
PENSION SYSTEM CONTRACT AMENDMENT
The Office of the Fire Fighters' Pension Commissioner (the "Office") on behalf of the
Board of Trustees of the Texas Emergency Services Retirement System ("System")
and the City of La Porte (Governing Entity), on behalf of La Porte Volunteer Fire
Department. ("Participating Departmenf') hereby agree to this Amendment of the Fund
Contract effective December 1, 1999.
The Contract is amended to increase the participating department contribution rate by
$20 per month per member from $35 to $55 effective October 1, 2005. All other terms
of the Fund Contract, including any portion of the amended document that is not
expressly amended below, remain in effect.
SECTION II.
AUTHORITY
This Contract is entered pursuant to the statutory authority of the Title 8, Government
Code, Subtitle H Texas Emergency Services Retirement System.
SECTION III.
PARTIES
This Contract is made and entered into by and between the Participating Department,
the Governing Entity, and the Commissioner on behalf of the System. The parties, in
consideration of their respective agreements and covenants contained and recited
herein, agree to the mutual obligations and performance of the tasks hereafter
described, and contract as set forth below.
A. The Participating Department: La Porte Volunteer Fire Department is a public
entity that performs fire, rescue, or emergency medical services with a mailing address
of P.O. Box 713, La Porte, TX 77572.
B. The Governing Entity: The City of La Porte is a municipality of the State of Texas.
The billing address is 604 W. Fairmont Parkway, La Porte TX 77571.
C. The Commissioner: The Office of the Fire Fighters' Pension Commissioner is an
agency of the State of Texas and is located at 920 Colorado Street, Austin TX 78711.
SECTION IV.
CONTRACT PERIOD
This Contract Amendment is effective October 1, 2005.
SECTION V.
AMENDMENT AND ASSIGNMENT
Except as otherwise provided herein, any amendment or other modification of any
term of this Contract must be in writing and signed by parties.
PENSION SYSTEM CONTRACT AMENDMENT
TEXAS EMERGENCY SERVICES RETIREMENT SYSTEM
City of La Porte on behalf of the La Porte Volunteer Fire Department
Effective October 1, 2005
Page 2 of 3
SECTION VI.
WITHDRAWAL FROM THE PENSION SYSTEM
A governing body that has elected to participate in this system may not rescind that
election.
SECTION VII.
SERVICES PROVIDED BY THE PENSION SYSTEM
A. The System shall provide pension, disability and survivor benefits provided by the
Texas Emergency Services Retirement System to each person who performs service
as a volunteer and auxiliary member of the Participating Department. The
administration of the System is governed by the System rules (Texas Administrative
Code Title 34, Part 11, Chapters 302, 304, 306, 308, and 310.)
B. On behalf of the Governing Entity, the Office will administer the Governing Entity's
Texas Local Fire Fighter Retirement Act (TLFFRA) pension program. The Office will
pay a monthly pension of $50.00 to each TLFFRA retiree.
SECTION VIII. REQUIRED CONTRIBUTIONS AND REPORTS
A. The Governing Entity shall make monthly contributions on behalf the Participating
Department in the amount of $55.00 per active member in the participating
department.
B. The Governing Entity shall reimburse the Office for all TLFFRA pension payments
made on behalf of the Governing Entity.
C. Membership Reconciliation Report
1. The Commissioner shall send to the Chairman of the Local Board of
Trustees of each participating department, 30 days before the last day of the
quarter, a pension roster report detailing the name of each member of the
department who is identified as a member of the retirement system, and a
summary of contribution charges and credits. This pension roster report will
fully disclose the basis for the billing.
2. The Chairman of the Local Board of Trustees or department head shall
review the accuracy of the pension roster report. To add or terminate members
incorrectly identified in the pension roster report, departments must file
appropriate personnel forms to add or terminate members.
3. To facilitate the collection of member contributions, the Chairman of the
Local Board of Trustees of each participating department, before 10 days of the
last day of the quarter, shall file with the Commissioner a certified membership
roster that states the name of each member of the department who is a
member of the retirement systems.
D. Billing
PENSION SYSTEM CONTRACT AMENDMENT
TEXAS EMERGENCY SERVICES RETIREMENT SYSTEM
City of La Porte on behalf of the La Porte Volunteer Fire Department
Effective October 1, 2005
Page 3 of 3
1. The Commissioner shall bill governing entities on a quarterly basis on the
last business day of November, February, May, and August.
2. To receive payment, the Office shall submit an invoice summarizing
contribution charges to the billing address of the Governing Entity.
3. The Commissioner shall bill the governing entity for:
a) Monthly contributions for participating members,
b) Prior service contributions,
c) TLFFRA pension payments on behalf of the department,
d) Late payment interest charges,
e) Administrative penalties, and
f) Other appropriate charges.
E. Payments are due within 30 days after the invoice date. Late payments accrue
interest at the most recent assumed actuarial rate of return on investments of the fund.
SECTION IX.
GOVERNING LAW
This Contract shall be construed in accordance with and governed by the laws of the State of
Texas. Venue for the resolution of any and all litigation arising under this Contract shall be in
the courts of competent jurisdiction in Austin, Travis County, Texas.
IN WITNESS WHEREOF, the parties intending to be legally bound have caused this Contract
to be executed by their duly authorized officers or other representatives.
THE OFFICE OF THE FIRE FIGHTERS'
PENSION COMMISSIONER
CITY OF LA PORTE
Lisa Ivie Miller, Commissioner
Date
Date:
LA PORTE VOLUNTEER FIRE DEPARTMENT
Date:
.... -- . ""-" ...-,........ . -, I". ,"va '-'..t.:,. _....,;.U w~~1U I U :.: I ..L."';C"'totJ':>Otl
r-. 1:.1.1./ 1::1"::::
FP 103
Revised 5/1/00
J _~ L} AMENDED CONTRACT OF
~ rf)a-7~
IN ~ ~Rf6
DEPARTMENT
. TEXAS
WITH THE
TEXAS. STATEWIDE EMERGENCY SERVICeS RETIREMENT FUND
To: The Fire Fighters' pen$lon Commission
P.O. Box 12577 '
Austin, TX 78711
RECEIVED
. '
.~' .
-EJRE FIGHTER'S PENSION
The 'ta Poltt-e., VO(LtN'i~e~ F,~,e, Department in 1..~ H:>R~MISSION. Texas,
held ar(~ting on ~4.. J', . 2 eco . and have decided to amend their current
contract with the TexasstafewJde Emergency Services Retirement Fund as follows:
QcOntrfbutions of $" ~1J5 per month will be made on behalf of e.ch
parUci\pating S.B. 411 em~~~!nnin . I . J'Iqq.
2. A monthly pension of $ - . /jq; will be paid to each retiree under the H.B. 258
pension system. Each spouse will receive two-thirds of this amount which is
$ per month. This change will be effective
2_. i.
AUG 30 2000
>
3. Based on figures provided by the Fire Fighters' Pension CommfSS", the prior service
provisions of the original contract have been amended as follows: ~
This provision Is provided for those departments who have an increase or decrease in the
original prior service lump-sum amounts or who wish to pay these costs before the end of the
ol1glnal contract period.
L~cal Approval:
1_ IJ/# ~J ,;::;:CcL;;,
Signature - RepraenbltlY., Governing Body
W. m.. l3oPtZf:-
(Name printed or typed)
:J9 ~IV"" Y' ~1lI ~ j
(Name prlnt8d or typed)
I?RU,"c a~pro.-J
(Nlme printed or typed)
..JO VVL V Y e-
ency Services Dept. (Name printed or typed)
2.
3.
4.
-~
FP 103
Revised 5/1100
Page 2
~ _ AMENDED CONTRACT OF
~ F'iJ Rre. DEPARTMENT
IN ~ fnt1.+e. . TEXAS
WITH THE
TEXAS STATEWIDE EMERGENCY SERVICES PERSONNEL RmREMENT FUND
5.
Slgnatvre - Member, Emergency Servlc.. Dept. (Hame printed Of typed)
6.
7.
. at of Political Subdivision
(Name printed or typed)
;:JJ#Ojhu ~. ~P.;>L~<;
(Nam. printed or typed)
8.
'.
Signature. RMident of Political SubdiVIsion
(Name printed or typed)
Respectfully submitted
(M ~ ave at least one ligna
Approved By:
t1'\,,~~_' P. ~
CommJsaIoner '
County Judge (If applicable)
Date
CZ.30-00
Oistriot President (if appfable)
(Seal of Governing Body)
** TOTFl.. PFlGE. 02 **
/1.~#i/tUf6~?~~
FORM FP-I03
Effective 9-1-89
I 'I AMENDED CONTRACT OF
LO +{)Q+t1 \Ji~2C.t FIRE DEPARTMENT
IN LA + LJR. e... , TEXAS
WITH THE FIRE FIGHTERS' RETIREMENT FUND S.B.
"RI ~IA~rIRJ' "If If ON
411 COMMI!SIOR
FcB 0 9 1~96
~
. ~"" .
HHeEIVED
To the Fire Fighters' Pension Commissioner
3910 South 1-35, Suite 235
Austin, Texas 78704
The L(} ~~+(\)()Il),'1+eer fire department in ft-
Texas, held a meeting on, iA[)l,U.QLI is , 19 <. and have decided to
amend their current contract with the Fire Fighters' Retirement Fund S.B. 411
as follows:
1.
. DO
Contributions of $ dO.
each participating S.B. 411 fire
19 Yi.a.- .
per mon th will be made on behalf of
fighter beginning '=rCtn0(l.('~ \ ,
2. A monthly pension of $ "" will be paid to each retiree under
the H.B. 258 pension system. Each widow will receive two-thirds of
this amount which is $ . ", a month. This change will be
effective. ", 19~.
3. Based on figures provided by the Office of the Fire Fighters' Pension
Commission the prior service provisions of the original contract have
been amended as follows:
~.
""''"\.,.
.
This provision is provided for those departments who have an increase
or decrease in the original prior service lump-sum amounts or who wish
to pay these costs before the end of the original contract period.
(Seal of Governing Body)
"
Fi&
8. l~11AU# (' ~4p--_ 7
Pire Fighter
Resp~~tfully submitted,
,
L~
Ii/( ~
- -g-g-,
AMENDED CONTRACT OF
LA PORTE VOLUNTEER FIRE DEPARTMEN
IN LA PORI'F. , TEXAS
WITH THE FIRE FIGHTERS' RETIREMENT FUND S.B.
"
To the Fire Fighters' Pension Commissioner
3910 South 1-35, Suite 235
Austin, Texas 78704
411
\
I '
L'
L
');<, -)'- ~,':21:Jr.',.
'",'~j' k.- iteJ. ,...\7,.1 '
The La Porte Volunteer
Texas, held a meeting on
amend their current contract
as follows:
fire department in La Porte
April 17 , 19~, and have decided to
with the Fire Fighters' Retirement Fund S.B. 411
G
Contributions of $ 15.00 per month will be made on behalf of
each participating S.B. 411 fire fighter beginning Oct. 1. 1989
19
2.
A monthly pension of $
the H.B. 258 pension system.
this amount which is $
effective
, 19
will be paid to each retiree under
Each widow will receive two-thirds of
a month. This change will be
3.
Based on figures provided by the Office of the Fire Fighters' Pension
Commission the prior service provisions of the original contract have
been amended as follows:
This provision is provided for those departments who have an increase
or decrease in the original prior service lump-sum amounts or who wish
to pay these costs before the end of the original contract period.
(Seal of Governing Body)
Fire Fighters' Pension
Commission Approv
FIREMEN'S RELIEF AND RETIREMENT FUND SB 411
CONTRACT WITH THE CITY OF LA PORTE, TEXAS
July 22, 1981
To the Honorable Mayor, Secretary,
and Firemen's Relief and Retirement
Fund Board of Trustees SB 411,
La Porte, Texas
To the Firemen's Pension Commissioner
503-F Sam Houston Bldg.
Austin, Texas 78701
GENTLEMEN:
Complying with the provisions of the Firemen's Relief and
Retirement Fund SB 411, Acts of the 65th Legislature, Regular
Session, 1977, we wish to advise that:
1. The City of La Porte, Texas, held a meeting on
August 5, 1981, and have decided to participate
under the provisions of the above Act beginning
on July 1, 1981.
(Effective date of entry.)
2. Contributions by the governing body are to be
made payable to the "Firemen's Relief and Retire-
ment Fund SB 411", and mailed to the office of the
Firemen's Pension Commissioner. The contributions
are to be paid in advance, at least semiannually,
as required by the provisions of SB 411.
a. Contributions of at least $12.00 per month
will be made in behalf of each participating
firefighter, to be paid in advance and at
least semiannually.
b. A sump sum payout has been chosen to fund the
buy back (with accrued time) and/or the accrued
time (without buy back) according to the pro-
2
d. An amount of $600/year/retired firefighter
and $600/year/widow will be paid into the
"Firemen's Relief and Retirement Fund
SB 411" for retirees merging from the
HB 258 pension system, according to the pro-
vision in Section ll(g) of the Act under
SB 411.
The membership of the Board of Trustees of the Firemen's
Relief and Retirement Fund SB 411 of La Porte, Texas, has been
duly organized in accordance with the provisions of the Act
under SB 411 and is composed of the following officials and mem-
bers of the fire department.
1. l-~ayor J. J. Meza
Gov. Body Representative
5. Tom Simons
Firefighter
2. Bettx T. Waters
Tax-Pay~ng Voter
6. Duane Matula
Firefighter
3. Frank Boyle, Jr.
Tax-Paying Voter
7. Jim Crate
Firefighter
4. Jack Oliphant
Firefighter
8 . Karen Rigby
Firefighter
RespeC~tted'
...:;;:-
Mayor J. J. Meza '\
Approved By:
Hal H. Hood
Commissioner