HomeMy WebLinkAbout05-29-07 Special Called Regular Meeting of Fiscal Affairs Committee
MINUTES OF THE SPECIAL CALLED REGULAR MEETING OF LA PORTE FISCAL AFFAIRS
COMMITTEE
May 29,2007
1. Call to Order
The meeting was called to order by Chairman Chuck Engelken at 6:00 p.m.
Members of Committee Present: Councilmembers Howard Ebow, Louis Rigby and Chuck
Engelken.
Members of Committee Absent: Councilmembers Barry Beasley and Tommy Moser
Members of City Council. City Executive Staff/Controller and City Employees Present:
Interim Director of Finance Michael Dolby, Controller Phyllis Rinehart, Assistant City
Secretary Sharon Harris and Interim City Manager John Joerns.
Other citizens: Ed Fendell Construction Supervisor for Habitat for Humanity.
2. Consider approval of Minutes of Regular Meeting of La Porte Fiscal Affairs Committee
Minutes held on February 26,2007.
Motion was made by Committee Member Rigby to approve the minutes as presented. A second
by Committee Member Ebow. The motion carried.
Ayes: Engelken, Ebow and Rigby.
Nays: None
Abstain: None
Absent: Beasley and Moser
3. Interim Director of Finance Michael Dolby discussed the Audit RFP Calendar and the timeline
of dates. Mr. Dolby informed the committee there were seven auditing firms for selection and
invited committee members to participate in the interviewing process of the firms. Mr. Dolby
will provide the committee the date in August the interviews will be conducted.
4. Interim Director of Finance Michael Dolby presented the second quarter credit card
expenditure report.
Committee Member Rigby inquired if the agreement with the City ConsultanUAdvisor
addresses the use of a city issued credit card. Interim City Manager John Joerns confirmed
the credit card was used for duties as City Manager during the second quarter.
5. Controller Phyllis Rinehart presented quarterly investment reports and provided an overview.
Minutes of the La Porte Fiscal Affairs May 29,2007- Page 2
6. Interim Director of Finance Michael Dolby presented the second quarter purchasing card
expenditure report.
The committee discussed the monthly activity of procurement cards for the second quarter.
Mr. Dolby informed the committee the Directors are required to review and approve all
procurement card expenditures in their departments.
The committee requested staff to provide them the total number of procurement cards issued
to employees.
7. Interim Director of Finance Michael Dolby presented a report on the Annual Investment Policy
Review.
There were no recommended changes to the Annual Investment Policy Review.
8. Interim Director of Finance Michael Dolby presented a report on an Interlocal Agreement with
North Central Texas Council of Governments.
The committee directed staff to bring the Interlocal Agreement with North Central Texas
Council of Governments for consideration at the June 11, 2007 Council Meeting.
9. Interim Director of Finance Michael Dolby presented a report on the Master Agreement with
Gabriel, Roeder, Smith and Co. for Actuarial Services.
The committee directed staff to bring the Master Agreement with Gabriel, Roeder, Smith and
Co. for Actuarial Services., to the June 11, 2007 Council Meeting for consideration.
10. Ed Fendell Construction Supervisor for Habitat for Humanity provided a presentation to the
committee and staff.
Mr. Fendell discussed issues/pressures Habitat for Humanity is facing and the
committee's/city's policy regarding disposition of delinquent tax properties and potentially
other property.
The committee directed staff to bring the above item to a future Council Meeting for
discussion.
11. Administrative Reports.
There were not administrative items reported.
12. Committee Comments.
The committee had comments.
13. Adjournment
There being no further business to come before the Committee, the meeting was adjourned
at 7:17 p.m.
~espectfully submitted,
~nu~iuJ
Sharon Harris, TRMC
f\ssistant City Secretary
~( . J~nJ
f\pproved thisJ]ay of ~. 2007.
~~
Chairperson Chuck Engelken
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